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08-01-1991 Regular MeetingaooK 24 ;N4~ 97~ REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FIRST DAY OF AUGUST IN THE YEAR NINETEEN HUNDRED AND NINETY ONE PRESENT: Henry H. Bradby, Chairman Joel C. Bradshaw, Jr., Vice Chairman Steven W. Edwards Thomas L. Ross Richard L. Turner Also Attending: H. Woodrow Crook, Jr., County Attorney Myles. E. Standish, County Administrator W. Douglas Caskey, Assistant County Administrator/Community Development Donald T. Robertson, Assistant to the County Administrator Carey H. Mills, Assistant Clerk Chairman Bradby called the meeting to order at 2:00 P.M. The invocation was delivered by Supervisor Turner. // Chairman Bradby called for Transportation Matters. MacFarland Neblett, Resident Engineer, Virginia Department of Transportation stated the bridge over the Pagan River on Route 10/Business had been completed last week and construction on Route 665 in Carrollton was progressing well and should be completed in the near future. Mr. Neblett further stated VDOT was also doing some preventive maintenance work to the bridges on Route 10 Bypass over the Pagan River and Cypress Creek. Chairman Bradby called for comments by the Board. Supervisor Bradshaw requested the status of the sign at Knoxville. Mr. Neblett replied VDOT safety and traffic personnel had not had an opportunity to review the situation; however, he would check into the matter. Supervisor Edwards stated he had previously requested that the street name sign on Iron Mine Road be changed from "Iron Mine Road" to "Iron Mine Springs Road" by VDOT. Mr. Neblett replied that due to a change in policy, the County was now responsible for maintaining signs once installed, but that he would look into the matter. Mr. Neblett informed Supervisor Edwards that VDOT should be hearing something soon on the speed limit study on West Blackwater Road and that the blacktop overlay on Route 460 has been completed from Suffolk into Windsor. Supervisor Turner inquired concerning the status of the curve straightening on Long View Road and requested Mr. Neblett to clear the limbs in the road on Rainbow Way. Mr. Neblett stated the project on Long View Road would be accomplished sometime in the summer of next year and he would see that the limbs are cleared on Rainbow Way. Chairman Bradby stated there were no-parking signs on both sides of the road on Thomas Park Road and requested Mr. Neblett to see if the signs. on one side of the road could be removed to .accommodate parking. Mr. Neblett replied he would check VDOT records to determine why the signs were placed along both sides of the road, although VDOT normally did not usually put no-parking signs up unless requested to do so by the governing body. 1 1 ~~f~~ .l4 :,., ~;~ County Attorney Crook stated that Thomas Park Road was in the State Roads system which is under the control of VDOT. Chairman Bradby called for comments by citizens regarding transportation matters. I~ Jim Holthoff, property owner. adjacent to the James River Bridge, stated he purchased-the property in April of 1991 for the purposes of developing and operating a marina and providing a base of operations for his current business. Mr. Holthoff further stated he is proposing to construct a marina with individual lifts at each slip at an estimated cost of $503,000 upon completion and urged .the Board to reconsider their selection of Alternative #2 as the current method of replacement chosen for the Jones Creek Bridge and select Alternative #1 as proposed by VDOT, because of the. effects it would have on his project. Mr. Neblett stated when he made the presentation in October, three alternatives were discussed with the Board of Supervisors and the Board requested VDOT to pursue Alternative #2 which was to keep the current bridge in operation while the new bridge was under construction. Mr. Neblett further stated Mr. Holthoff's property, as well as some of the properties on the Rescue side of the bridge, would be effected although there would be no taking of homes. Supervisor Turner suggested that the .project not be stopped, but that VDOT review the matter and report back to the Board concerning same at the August 15, 1991 meeting. Chairman Bradby called for a public hearing on the foll¢winq application: 1 The application of Anthony Green for a change in .zoning classification from A-1, Agricultural Limited to C-RMHA, Conditional Rural Mobile Home District, approximately three (3) acres of land located off the west side of Route 614, between Route 614 and the Blackwater River in Hardy Magisterial District. The purpose of the application is to provide for the permanent location of an existing mobile home. Chairman Bradby called for citizens to speak in favor. Anthony Green appeared. Chairman Bradby called for citizens to speak in opposition. No one appeared. Chairman Bradby called for comments by the Board. Supervisor Ross reminded the Board that this request was not in keeping with the recently adopted Comprehensive Plan.. County Attorney Crook stated the Planning Commission recommended that the applicant re-apply for a Conditional Use Permit for temporary placement of a mobile home for thirty six months rather than pursue rezoning for the permanent location of a mobile. home. 1 Supervisor Turner stated it was expensive to keep applying for Conditional Use Permits. :County Attorney Crook stated because the applicant had paid for the rezoning, the Board could recommend that he seek a Conditional Use Permit and waive the application fee for the Conditional Use Permit eliminating the extra expense to the applicant. 2 aooK 14 :;;.: ~~0 Supervisor Turner stated he could not support denying the application when there is not a problem in the neighborhood and moved the Board approve the application of Anthony Green. The motion passed (4-1) with all members voting in favor except Supervisor Ross who voted against the motion. // Chairman Bradby called for Citizens Comments. Grace Keen stated in 1984 the Board took away the tax exemption for the elderly. Mrs. Keen continued that Supervisor Bradshaw voted in favor of keeping the tax. exemption and requested the Board at that time to consider exempting a vehicle belonging to the handicapped from personal property tax. County Attorney Crook stated the Board did adopt an ordinance to exempt from personal property tax motor vehicles that were specially equipped to provide transportation to physically handicapped individuals who live in the County. Woody Walker stated a building permit was issued to Dale Brown on February 22, 1991 to build a house in Springfield Downs Subdivision while there was still a moratorium on the issuance of building permits and requested the Board issue his daughter a building permit for her lot in Springfield Downs Subdivision. County Attorney Crook stated that claim was made against Crestar and bankruptcy court who released the funds to finish the water system. County Attorney Crook further stated he did not file suit because Charlie Gregory undertook the obligation to complete the road which is almost completed and the check list left to do is very minor. County Attorney Crook continued that to go to court and spend a great deal of time and money is senseless when the job is being done and will be completed within a few days. County Administrator Standish stated the contractor was on site this morning and should have the remaining work completed within five days. Supervisor Edwards requested the County Administrator bring a report back to the Board regarding the circumstances under which a building permit was issued to another lot owner, Dale Brown, while there was still a moratorium on the issuance of building permits for Springfield Downs Subdivision. Supervisor Edwards then moved that once the punch list has been completed by the developer to the satisfaction of the Virginia Department of Transportation, the Inspections Division begin issuing building permits for Springfield Downs Subdivision. The motion passed unanimously (5- 0) . // Chairman Bradby called for the Community Development report. W. Douglas Caskey, Assistant County Administrator/Community Development, stated at the previous meeting the Board directed that the proposed work involved in completing the road and drainage improvements to Myers Landing be put to bid. Supervisor Edwards moved the Board accept the low bid from Art Ray Corporation for $15,750. The motion passed .unanimously (5- 0) . Mr. Caskey stated this morning he spoke with a representative of Dillon Contracting Company who stated they would be on site tomorrow and would then be able to determine how much remaining work is to be completed. Mr. Caskey further stated they were anticipating five to six days to accomplish the work and then the Virginia Department of Transportation would have to make the 1 1 3. inspection and verify that the punch list is complete. Once this is accomplished, the Virginia Department of Transportation will present a resolution to the Board and the Board will have to determine if building permits can then be issued. County Attorney Crook stated the previous motion by the Board, on Springfield Downs Subdivision was to begin issuing building permits as soon as the Virginia Department of Transportation indicated the punch list was complete. - Mr. Caskey replied he would begin issuing the permits as directed by the .Board. // Chairman Bradby called for the County Attorney's report. County Attorney Crook stated he had no specific business for public discussion, but would have comments on some items in the County Administrator's report. •. // Chairman Bradby called for the County Administrator's report... County Administrator Standish stated the School Superintendent has requested that the Board authorize a literary fund loan application for $2,500,000 for the Carrollton Elementary School. County Administrator Standish continued this would require a resolution. County Attorney Crook stated that the Board of Supervisors would need to adopt a resolution to that effect. Supervisor Turner moved to authorize the application and that the County Attorney be directed to prepare a resolution regarding. same. The motion passed unanimously (5-0). Supervisor Edwards moved the. Board adopt. the following resolution: JOINT RESOLUTION BY-THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS AND PLANNING COMMISSION RECOGNIZING THE DISTINGUISHED SERVICE OF FRANCIS SEWARD GRIFFIN WHEREAS, Francis Seward Griffin, Isle of Wight County, Virginia, has served continuously as a member of the Isle of Wight County Planning Commission representing the Windsor Election District since the Commission's inception on August 10, 1966 and will be marking his twenty-fifth year as a member of the Isle of Wight County Planning Commission in August of 1991; and, WHEREAS, Francis Seward Griffin, in his capacity as a member of the Isle of Wight County Planning Commission, has worked faithfully and diligently in carrying out the responsibilities and duties as a Commission member and the members of the Isle of Wight County Board of Supervisors and the Planning Commission recognize the services rendered the County by Francis Seward Griffin and it is their mutual desire to formally express their sincere gratitude and appreciation to him for such service... NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors and the Planning Commission of Isle of Wight County, Virginia that the Board of Supervisors and the. Planning Commission hereby recognize Francis Seward .Griffin for the services performed by him for Isle of Wight County in his capacity as a member of the Planning .Commission for the past twenty-five years. BE IT FURTHER RESOLVED that the Clerk of the Board of Supervisors and the Secretary of the Planning Commission of Isle 4 BooK 14 ;~,;~ ~~2 of Wight County, Virginia are hereby directed to spread this joint resolution upon the minutes of said Board and Commission as a matter of public record and to forward a copy of same to Francis Seward Griffin. The motion passed unanimously (5-0). County Administrator Standish stated he was previously directed to get a cost estimate for an emergency generator for the Windsor Volunteer Rescue Squad. County Administrator Standish further stated the low bid was $17,877 and that he would recommend a power generator be installed at each of the seven emergency facilities in the County. Supervisor Edwards moved the Board accept the low bid and authorize the County Administrator to expend funds in the amount of $17,877. The motion passed unanimously (5-0). Alan Nogiec, Director of Parks & Recreation, requested an additional allocation of $15,473 to the current fiscal yeas budget for the Public Facilities Authority to expand the position of Museum Curator from part time to full time. Supervisor Turner moved the Board approve the request for an additional $15,473 to the current fiscal year budget for the Authority to expand the position of Museum Curator from part time to full time. The motion passed unanimously (5-0). County Administrator Standish stated he had indicated to the Board at the last meeting that quotes may be available at this meeting for a HVAC system for the Clerk's office, but that this information was not yet available. // Chairman Bradby called for New Business. There was no new business for discussion. // Chairman Bradby called for Old Business. Supervisor Edwards stated the Board had previously received information from the Commissioner of Revenue regarding tax exemptions for low income citizens in the County. Supervisor Edwards then requested the County Administrator contact Congressman Sisisky's office to see if it could be determined how many senior citizens are located in the County and provide the Board with the physical impact on the County if the County should give a partial credit to senior citizens. // Chairman Bradby called for Appointments. There were no appointments. // Chairman Bradby called for. approval of the July 3, 1991 minutes of the Board. Supervisor Edwards moved the Board approve the July 3, 1991 minutes. The motion passed unanimously (5-0). // At 4:0o P.M., Supervisor Ross moved the Board take a ten minute recess and continue the meeting after the Public Service 5 .: eooa .1.4.~,,~~,,3 Authority meeting. The motion passed unanimously (5-0). Upon returning to open session at 4:24 P.M., County Attorney Crook requested an Executive Session pursuant to Section 2.1-344 A3 of the Freedom of Information Act concerning consideration of property acquisition for public purposes. At 4:25 P.M., Supervisor Bradshaw moved the Board go into Executive Session for the reason stated by County Attorney Crook.. The motion passed unanimously (5-0). At 5:02 P.M, upon returning to open session, Supervisor Edwards moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative. recorded vote and in accordance with the provisions of the Virginia .Freedom of Information Act; and WHEREAS,. 2.1-344.1 of the Code of Virginia .requires a certification by this Board of .Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements. by Virginia law were discussed in the executive meeting to which this certification. resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The motion passed unanimously (5-O). // At 5:03. P.M., Supervisor Ross moved the Board adjourn. The motion passed unanimously (5-0). Myles ~~ my H. adby, Chairman 6