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12-06-1990 Regular Meetinge~~x ~.4 %~e:7~~ REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SIXTH DAY OF DECEMBER IN THE YEAR NINETEEN HUNDRED NINETY PRESENT: Henry H. Bradby, Chairman Joel C. Bradshaw, Jr., Vice Chairman Steven W. Edwards Thomas L. Ross Richard L. Turner Also Attending: H. Woodrow Crook, Jr., County Attorney Myles E. Standish, County Administrator W. Douglas Caskey, Assistant County. Administrator/Community Development Carey H. Mills, .Assistant Clerk Chairman Bradby called the meeting to•order at 2:03 P.M. The invocation was delivered by Supervisor Bradshaw. // Chairman Bradby called for Transportation Matters.. MacFarland Neblett, Resident Engineer., Virginia Department of Transportation, stated Lee Moore,. Maintenance Manager for the Virginia Department of Transportation, passed away. Mr. Neblett further stated the road project at Route 646 had been completed and the Route 665 project would be advertised this month. Mr. Neblett stated the Route 26o connector project near Franklin would cost between $1.3 and $2 million dollars. .County Administrator Standish asked if the funds had been allocated to under. take the project over a multi-year period and had these funds been reallocated to another project? Mr. Neblett stated the funds were still available to be allocated and the Board of Supervisors could write the District Engineer requesting him not to allocate the funds to other priorities while it remains under design. Chairman Bradby called for comments by the Board. Supervisor Bradshaw stated there was a problem with drainage on the Billy Fae Rose property and asked Mr. Neblett to look into the matter. Mr. Neblett replied he would call her. Supervisor Edwards stated the road sign on Route 258 was printed Iron Mine Road and should be corrected to read Iron Mine Springs Road. County Administrator Standish reported that a replacement sign is being ordered. " .Chairman Bradby called for citizens with highway matters. David Hardy, Hardy District, stated a stop sign needed to be installed at the end of the Waterworks Road leading into Route 627. Jacque Myers, Myers Landing Subdivision, .appeared stating he had met with representatives of the .County and the .Virginia Department of Transportation concerning complications with a drainage ditch outside of the Myers Landing Subdivision. .Mr. Myers continued that it was recently discovered that the contractor had dug the drainage on the outside of the. right of way and he was willing to recover the ditch and- was agreeable to .the option offered by the Virginia Department of Transportation of a catch basin at the end of the cul-de-sac. Mr. Neblett stated he had. met .with. Mr. Myers and it -was l 1 1 1 1 ~anK 14 r~1::-7~~ determined that the ditch had been dug outside the platted easement and was not in conformance with the plans. Mr. Neblett stated he had offered two proposals to Mr. Myers: put pipe in the ditch and. fill it in, or ultimately, a retention type basin.. Mr. Neblett stated this may take sometime as Mr. Myer's engineer would need to work up a design for the retention basin and submit it for review. W. Douglas Caskey, Assistant County Administrator/Community Development stated-his department had been advised by the surety holder that the bond is still valid. County Attorney Crook stated a letter needed to be sent to the bond company to .obtain written confirmation that the bond is still in effect. Supervisor Turner stated that an extension of time needed to be granted to accomplish what has been brought before the Board today. Supervisor Turner moved that the period of time be extended from December 13, 1990 to March 13, 1991 with the stipulation that the .bonding company verify that-the bond is still in effect. The motion passed by unanimous vote. (5-O). // Chairman Bradby called for a public hearing on the Isle of Wight County Comprehensive Plan. 1 T5 Anthony Redman of Johnson Redman Associates appeared stating the County was close to a Comprehensive Plan with ane exception. Mr. Redman continued the area around Smithfield and its relationship to .Suffolk and Newport. News is an issue yet to be resolved and when an area is designated as a development district, it means a commitment is made to provide services, to this district which suggests the County .will need to make a large commitment in a twenty year time horizon. Mr. Redman stated the Plan created a Neighborhood Preservation District with the idea of taking existing subdivisions .located in areas and curtailing it to a density of one house per five acres and providing treatment to existing settlement patterns. Mr. Redman continued he had"submitted to the Board added language. pertaining to the Neighborhood Conservation District which discussed Smithfield environs for treatment of that area. Chairman Bradby called for citizens' comments. Malcolm Cofer of Smithfield and a member of the Planning Commission .stated he was in favor of alternatives A & B, but opposed to alternative C because water and sewer .were already in place in that area. Mr. Cofer urged the Board accept the request for a joint meeting between the-Town of Smithfield and the County and not make any decision regarding the Plan before the meeting takes place. 1 David Hardy stated he was concerned about the quality of life in Isle of Wight-and the control of it to enable all citizens of Isle of Wight a full abundant life. Mr. Hardy stated he had looked at all three alternatives of the plan and that in ten years, the County .would be looking at annexation with the Town of Smithfield and supporting four new schools and the citizens of Smithfield would still be paying double tax to Isle of Wight County. Dr. Wilson Ames, member of Smithfield Town Council, stated he was in ..favor of Plans A & B and urged the Board to discard Plan C. Tom Hearn of Smithfield stated he operated a business on Route 10 and came to Isle of Wight.County because it was a growth .area and felt his business would be in jeopardy if the Board went with 2 ,. 1 ~ EO~r, ~4 :a;;~~~tJ Plan C and restricted growth in that area. Fred Walls of Smithfield of the Smithfield Chamber of Commerce urged the Board to reject alternate C because it would inhibit long-term commercial expansion in the County which is needed to improve the County's tax base. Florine Moore of the Smithfield Town Council spoke regarding the alternatives to the Development Service Districts around and near the Town of Smithfield stating that on December 4, 1990, the Town Council .unanimously voted to endorse alternative B with 'no objection to alternative A, but opposed alternative C and that the Board of Supervisors take no action on this. matter pending a meeting between the Town Council of Smithfield and the County Board of .Supervisors. Mike Hoffman, Hardy District, stated he wanted to speak in favor of alternative C and pointed out that the new force main coming in from Suffolk in the future will be coming in from the east. Mr. Hoffman continued that the Town of Smithfield would not be isolated because with .the advent of services in the alternative C area, businesses would congregate around those areas which offe~• the best transportation facilities. R. L. Walker, Windsor District, stated he .also supported alternative C and if annexation occurred, all the schools would be in the Smithfield area. Mr. Walker stated there had been several- meetings and that to change the plan now would not be feasible. Robert Hart of the Smithfield Town Council stated the Town of Smithfield and the County needed to meet to discuss the issues and come up with reasonable solutions to all concerns. Philip Edwards stated he was opposed to alternative C be-cause he owned property in the area which is now farmland, but he may want to develop it in the future. Chairman Bradby called for comments by Board members. Supervisor Ross stated all input received would be helpful in making a valid decision on how the County should proceed and that he would welcome the. opportunity to meet with the Council members in Smithfield. Supervisor Edwards stated he would also welcome the opportunity to meet with the Town of .Smithfield to discuss the issues. Supervisor Ross moved the Board table the matter until the February 7, 1991 meeting of the Board and that County Administrator Standish establish a meeting. date between the Board of Supervisors and .Smithfield Town .Council and make appropriate information available. to the Town Council prior to .the meeting date. The motion passed by unanimous vote (5-0)., County Attorney Crook recommended an Executive Session pursuant to Section 2.1-344 A.7 of the Freedom of Information Act for consultation with legal counsel concerning potential litigation, specifically annexation. At 3:30 P.M., Supervisor Bradshaw moved the Board go into Executive Session for the reasons stated by County Attorney Crook. The motionpassed by unanimous vote (5-0). At 4:35 P.M., upon returning to .open session, Supervisor Turner moved the Board adopt the following resolution:. CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an .executive. 3 I r ~~~K 14 ~;.~:7~61 meeting on-this date pursuant>to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information: Act; and WHEREAS, 2.1-344.1 of the Code of Virginia requires a certification by this Board- of Supervisors that such executive meeting was conducted inconformity with Virginia law; 1 NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ASSENT DURING MEETING: 0 ~~ Chairman Bradby called fora public hearing on the following application: 1 The application of Charles T. Willett for a change in zoning classification from A-1, Agricultural Limited to R-A, Rural Residential, 1.18 acres of land located on the north side of Route 621, between Route 627 and Route 626, in Hardy Magisterial District. The purpose of the application is for a rural residential lot. Chairman Bradby called for citizens to speak in favor. Charles T. ..Willett appeared. Chairman Bradby called for citizens to speak in opposition. No one appeared. Supervisor Turner moved the Board approve the application of Charles T. Willett. The motion passed by unanimous vote (5-0). Chairman Bradby called for a public hearing on the following application:. The application of Catherine Williams and Missouri Tillery for a change in zoning classification from A-1, Agricultural Limited to Conditional R-MH-A, Conditional Rural Mobile Home District, approximately one (1) acre of land located off the south side of Route. 624, between Route 10 and Lawnes Creek, in Hardy Magisterial District. The purpose. of the application is for the permanent location of two mobile homes to be occupied by only the designated applicants, along with immediate family members. 1 Chairman Bradby called for citizens to speak in favor. Catherine Williams appeared. Chairman Bradby called for citizens to speak in opposition. 4 I ~ • " ^ 1 ~~~K ~_4 ~,;;;~ 76? No one appeared. Supervisor Turner moved the Board approve the application of Catherine Williams and Missouri Tillery. The motion passed by unanimous vote (5-O). Chairman Bradby called for a public hearing on the following Conditional Use Permit: The application of Yeoman Farm Trust for a Conditional Use Permit to operate a borrow pit, containing twenty- eight (28) acres of land, located on the west side of Route 258 & 10, between Route 644 and Cypress Run Drive in Newport Magisterial District. Chairman Bradby called for citizens to speak in favor. Jeffrey Gardy, Attorney of Suffolk, appeared representing the Yeomans, stating the site was behind the shopping center on Route l0, east of Smithfield and adjacent town existing pit which would be .going out of existence. Mr. Gardy stated this site was in a convenient. location away from residential users and surrounded by open fields already owned by the Yeomans. Mr, Gardy further stated that in the agenda there was a list of conditions and an additional condition would be added stating that the Yeomans would comply with all the requirements of the Army Corps of Engineers. Philip Edwards stated he lived across the road from where the trucks would be exiting the borrow pit and he had no opposition to the borrow pit site. Chairman Bradby called for citizens to speak in opposition. No one appeared. Chairman Bradby called for comments by the Board. Steve Edwards stated he understood Mr. Layman would be the operator, not Mr. Yeoman. Supervisor Edwards continued that in.the permitting process someone has to be designated as the, operator and asked if this was incorporated in the Conditional Use Permit so that should the operator change in the original Conditional Use Permit it would have to be resubmitted. County Attorney Crook replied that the operator was required to be named and if the operator was to be changed, it would require amending the application and go back to the. Planning Commission and the Board for public hearings. Supervisor Ross asked the importance of the memorandum passed out by Mr. Caskey which stated that if changes by the- Corps of Engineers are made, a different permit involving a less extensive.' operation would- be required. Keith Miller, Watkins & Miller, replied that he had spoken with a new person at the Corps of Engineers who had different ideas about how he would like to see the outfall for storm water which would be pumped during operation. Mr. Miller continued that instead of taking it from the back property, the .new person would like to see it come out the side and go into the existing ponds. Mr. Miller continued that a Corps of Engineers' permit would only be required if over one acre of wetlands was disturbed which would not be done. Supervisor Ross asked if Mr. Miller was accepting the changes made by the Corps of Engineers. Mr. Miller replied yes and if the above guidelines are followed, the Corps of Engineers would not require any permit. 1 1 1 ~5 1 ~y//``~~ `Ul'~1 14 rH~;~ I ~J~ 1 County Attorney Crook stated that if the site plan was changed as a result of the review by the Army Cops of Engineers then it would have to come back to the Board to amend the application. W. Douglas Caskey, Assistant County Administrator/Community Development, stated that the way the preliminary. layout .was currently designed a federal permit would be required and that Mr. Yeoman had indicated that there could be modifications made to the -site plan which would require a less exhaustive review process. Supervisor Bradshaw stated that on Condition #4, "roads should be kept sprinkled at all times," he wanted to add that water should be used rather than oil. Chairman Bradby stated he wanted to make the Board aware that he had received two letters. of ,opposition, one from Mrs. ,F. Jones Turner, and one from .Burger King in the Shopping Center. County Attorney Crook stated if the Board approved the Conditional Use Permit, this is the site plan which would be approved and .that if the Army Corps of Engineers required a different locatiom it would require going back through the process and amending the application Supervisor Bradshaw moved the Board approve the application of Yeoman Farm .Trust. The motion passed (3-1-i) with Chairman Bradby voting in opposition and Supervisor.Turner abstaining. Chairman Bradby called fora public hearing on the following ordinance:- An Ordinance to Amend Section 4-7 Underground Utilities of the Subdivision Ordinance of Isle of Wight County Chairman Bradby called for citizens to speak in favor. William Riddick, Attorney in Smithfield, appeared stating he was here to speak in favor of the ordinance, but urged the Board to amend Section 4-7-2G to allow an exemption for large tracts within the highway corridor district consisting of at least three acres. W. .Douglas Gaskey, Assistant County Administrator/Community Development, .stated that the intent of the highway corridor district was to protect the quality of land and with this theory in mind this is how the ordinance was sent to the Board by the Planning Commission. Judy Begland, Economic Development Director for Isle of Wight County urged the, Board to .consider adding M1 and M2 to the zoning qualifications. Mrs. Begland continued that industrial parks qualify as subdivisions and would be required to go underground and urged the Board to allow industrial .parks to be separated from subdivisions. Supervisor Turner suggested to the Board that the highway. corridor districts be stricken from the ordinance and that a provision be added that industrial parks be exempt from underground utilities. Chairman Bradby moved that the Board approve Section 4-7, Underground Utilities of the Subdivision Ordinance with the deletion of the highway corridor districts and add a provision under Section 4-7-2G that underground utilities would not be required in industrial parks which could be defined as subdivisions. The motion passed (4-0) with Supervisor Turner abstaining. Chairman Bradby called for a public hearing on the following ordinance:. 6 ^ ~ L ~ BOQK ~~ ri;~:~~'~ An Ordinance to Amend Section 10-12 Underground Utilities of the Zoning Ordinance of Isle of Wight County Supervisor Ross moved the Board .approve Section 10-12 Underground Utilities of the Zoning. Ordinance adding under 10-12G Ml and M2. The motion passed (4-0) with Supervisor Turner abstaining.. Chairman Bradby called for a public hearing on the following ordinance: An Ordinance to Amend Chapter 10, Licenses, of the Isle of Wight County Code to Revise the Business License Taxes Chairman Bradby called for citizens to speak in favor. No one appeared. Chairman Bradby called for citizens to speak in opposition. .Gerald Gwaltney, Commissioner of Revenue; appeared stating he was opposed to the ordinance as written because rates have changed in different categories causing the retailers in the County to be hit the hardest with a 39$ increase in their license tax. Mr. Gwaltney recommended the Board approve only the change in definition of Section 10-16 and delete Section 10-33 which would reclassify. those in the hauling industry from "other services" to "contractors." Fred Walls, President of the Smithfield/Isle of Wight Chamber of Commerce, appeared stating~he was opposed to the increases and changes in the rate as presented, although he .concurred with Gerald Gwaltney's recommendation. Supervisor Ross moved the Board accept the recommendation of the Commissioner of Revenue to approve only. the change in definition of Section 10-16 and delete Section 10-33. The motion passed by unanimous. vote (5-D). // Chairman Bradby-called for Citizens Comments. Grace Keen, Newport District, stated she was in .favor of broadening the tax base in the .County,.. but the landscape was being destroyed in the process and urged the Board to consider using some form of taxation on operations other than the business license tax for destruction of the landscape. // Chairman Bradby called for the Community Development report. W. Douglas Caskey, Assistant County Administrator/Community Development presented the following application for .the Baard's consideration: The application. of Philip F. Edwards, Jr. owner, Contel Cellular of Norfolk, Inc. prospective owner, to locate. a 185 foot high guyed antenna tower for .cellular telephone communications and an unmanned equipment building, on 2.882 acres of land located off Route 10, in Newport Magisterial District Chairman Bradby called for citizens to speak in favor. Howard Martin, Attorney of Norfolk representing the applicants, appeared stating he believed three towers would be necessary overall to provide basic .coverage for Isle of Wight 1 1 1 7 eooK 14 .~J:-~~ County. Supervisor Ross moved the Board approve the application of Philip F. Edwards, Jr. The motion passed by unanimous vote (5- 0) . 1 Mr. Caskey presented the following subdivision plat for the Board's consideration: Subdivision plat of parcels A & B, being property of Charles T. and Brenda L. Willett located on Route 621, in Hardy Magisterial District. Chairman Bradby called for comments by the Board. The Board members offered no comments. Chairman Bradby moved the Board approve the subdivision plat of parcels A and B of Charles T. and. Brenda L. Willett. The motion passed by unanimous vote (5-0). Mr. Caskey stated the Board of. Supervisors had previously approved a Special Use Permit for the construction pf two anaerobic .- lagoons to be located in the vicinity of Route 600 northeast of the Town of Windsor. Mr. Caskey continued the Virginia Departm€nt of Health, in accordance-with State law, has notified the County that they are scheduling a public .hearing. on this matter for their own permitting procedure on December 12, 1990. Mr. Caskey stated he would advise the Virginia .Department of Health of the previous action of the Board of Supervisors. 1 1 Mr. Caskey stated the Board of Supervisors had- previously approved a solicitation for grant funds from the Chesapeake Bay Local Assistance Department resulting in the County being funded grant monies by the Chesapeake Bay Local Assistance Department of which some monies. funded the hiring of the Environmental Planner with other monies being attributed to a septic tank pumpage tank program which the County will have to monitor in the coming years. Mr. Caskey continued there was also $3,000 which related to year two changes to the Chesapeake Bay Ordinance and that change orders- . .were necessary and asked for the Board's consideration of a change order to change the wording in order that Redman Johnson could apply these monies to the year two program and make appropriate changes to cover .costs associated with the Chesapeake Bay Preservation Ordinance and Plan. Supervisor Ross moved the Board accept the change order. .The motion passed by unanimous. vote (5-0). Mr. Caskey stated he had received a petition requesting street name changes. Supervisor Ross moved the street. name changes be sent to-the Street Naming Sub-committee of the Planning Commission.. The motion.- passed by unanimous vote (5-0). // Chairman Bradby called for. the County Attorney's report. County Attorney Crook stated he had met with the Transportation Safety Committee and explained legislative changes to them and that it was necessary to designate and name members to a Transforation Safety Committee which will. perform the same function. as the previously appointed Transportation Safety Commission which is to approve grants for funds for transportation safety primarily in the County and to recommend to the Board of Supervisors needs regarding transportation safety. County Attorney .Crook continued he had prepared bylaws and listed the members of the Transportation Safety Committee for appointment which require 8 ~ ~ `~ ~o~~ ~4:~~:7~U staggered years in the. beginning and for four years after being reappointed. Supervisor Edwards moved the Board. adopt the following resolution and approve the proposed bylaws: RESOLUTION WHEREAS, the General Assembly of Virginia provided in Title 2.1, Chapter 7.2, Sections 2.1-64.19 and 2,1-64.21 for each county within the State to have a local Highway Safety Commission and. pursuant to that Authority, the County of Isle of Wight by ordinance adopted December 5, 1.968 embodied in Article IiI, Section 2-11 of the Isle of .Wight County. Code, created a Highway Safety Commission; and, WHEREAS, Section 2.1-64.15. through 2.1-64.22 of the Code of Virginia were repealed by Acts of the General Assembly of 1978; and, WHEREAS, the fiscal guidelines of the Virginia Department of Transportation requires political. subdivisions in submitting applications for grants for funds to provide a letter of approval r from the transportation .safety commission of the political subdivision and further provides that said transportation safety commissions must meet four times. annually; and, WHEREAS, the Board of Supervisors of Isle of Wight County has heretofore appointed a.transportation safety commission which has functioned pursuant to said Ordinance and Acts of the General Assembly since 1968 but whose legal status is in question as a result of the repeal of .the aforesaid statutes; and, WHEREAS, the County of Isle of Wight is in need of State and Federal funds for highway. safety and. has a need for such a commission to advise and recommend to the Board of Supervisors concerning needs for highway safety in the County of Lsle of Wight. WHEREFORE, it is hereby RESOLVED by the Board of Supervisors of Isle of Wight .County, Virginia, that a transportation safety committee, to be known as the Transportation .Safety Commission of Isle of Wight County, is hereby created to study and advise the Board of Supervisors concerning all .matters relative 'to transportation safety in the County of Isle of Wight, Virginia, and to approve applications for Federal and State funds to the Virginia Department of Transportation and to perform such other duties .as authorized and assigned to same by the Board of Supervisors of Isle of Wight County, Virginia. Said Committee shall consist of seven (7) members appointed by the Board of Supervisors the first appointments being for staggered terms with one person being appointed for one year, two persons being appointed for two years, two persons being appointed. for three years, and two persons being appointed for four years.. Following the initial terms, .all members shall be appointed for terms of four years. The following members are likewise hereby appointed to serve as said Committee members for the terms indicateds Sarah Wright 1 year Larry Willis 2 years bavid Holt 2 years Grace Keen 3 years Robert Trask 3 years S. G. Bowman 4 years W. Peyton Barlow 4 years Said Committee shall meet at least four times annually with• the regular annual meeting being in February of each year for the 9 t 1 ~~~~ 14 ,~... i~7 election of officers. BY-LAWS OF THE ISLE OF WIGHT COUNTY TRANSPORTATION SAFETY COMMITTEE ARTICLE I .CREATION - PURPOSE Section I-1. Creation. The .Board of Supervisors of Isle of Wight County,. Virginia, has created. the Isle of Wight County Transportation Safety Committee, herein referred to as the "Committee." Section I-2. Purpose. The Committee shall study and advise the Board of Supervisors concerning all matters relative to transportation .safety in the County of Isle of Wight, Virginia. ARTICLE LI MEMBERS AND OFFICERS Section I_I-1_,___Composition of the Committee. The Committee shall consist of seven members appointed by the. Board of Supervisors who shall have one. vote each. A quorum of the Committee shall be a majority of its members. A member of the Board of Supervisors may serve on said Committee but only in an ex officio capacity. Section II-2. Terms__of_Office of Regular Committee Members. 1 Each member of the Committee shall: be appointed by the Board of Supervisors for a term of four years. The terms of office of members shall expire on the third Tuesday of February; provided, however, the ex .officio member appointed from the Board of Supervisors shall serve for a term which coincides with his term of office as a Supervisor. Of the members first appointed, one shall be appointed for a term of one year, two shall be appointed for a term of two years, two shall be appointed for a term of three years and two shall be appointed for a term of four years: Section II-3. Vacancies. Any vacancy in the membership of the Committee shall be filled through appointment by the Board of .Supervisors for the unexpired term. Section II-4. Continuing Body... The Committee shall be a continuing -body and no measure pending before such body shall abate or be discontinued by reason of the change in the number and terms of the Committee members as Herein provided. 1 Section II-5. Removal of Committee Members. t Any member of the Committee may be removed at any time by the Board. of Supervisors. Section II-6. Officers. 1 The officers of the Committee shall consist of a chairman and vice chairman, elected by the Committee at the annual meeting. Each officer shall serve for one year or until his successor shall take office. The Board of Supervisors shall designate a secretary who shall perform the following duties: 10 w BQ~K 14 %t~ilC~U~ II-6.1 Keep the minutes of all meetings of the Committee in an appropriate minute book. 11-6.2 Give or serve all notices required by law or by the by-laws of the Committee..- - II-6.3 Prepare with the Chairman the agenda for all meetings of the Committee. II-6.4 Be custodian of Committee records. II-6.5 Inform the Committee of correspondence relating to business of the Committee and to attend to such correspondence. Section 11-7. Compensation of Members The members of the. Committee -shall serve with :such compensation as determined by the Board of Supervisors including reimbursement by the County for mileage and other out of pocket expenses necessitated by their duties and attendance on said. Committee. ARTICLE III POWERS AND DUTIES OF THE. COMMITTEE Section III-1. Powers of the Committee. The Committee shall have all the powers and authority of Transportation Safety Committees or Commissions prescribed by law. Section III-2. Duties of the Committee. The Committee shall perform the following duties: III-2.1 Prepare and submit. to the Board of Supervisors a work program for transportation safety within Isle of Wight County. .Such program shall include, in addition to such matters as the .Virginia Department of Transportation, Commonwealth of Virginia, may require material on the status of, need for a means to provide within Isle of Wight County driver education, driver improvement courses for adults and out-of-school youths and identification of accident prone locations on roads within Isle of Wight County. Such program shall be submitted by January 1 of each year. III-2.2 Promote public interest in and understanding of transportation safety. III-2.3 Perform such other transportation safety duties as may be assigned to it by the Board of Supervisors. III-2.4 -Shall call special meetings to review and approve all applications submitted for funding traffic. safety improvements by local organizations, civic groups, businesses and political subdivisions.. Following approval of submitted applications, the Committee will forward the application (to include last four meeting dates) to the Department of Motor Vehicles Field Coordinator prior to the 1st of June each calendar year and to the Board of Supervisors of Isle of Wight County, Virginia, for review and approval. ARTICLE IV MEETINGS Section IV-1. Annual Meetin The annual organizational meeting of the Committee shall be the-first regular meeting in the month of February of each year. Such meeting shall be devoted to the election of chairman for the ensuing year and to such other business as shall be scheduled by the Committee. 1 '^l n u~~~K 1.4 ~~.:. ~~~ Section IV-2. Regular Meetings.. Regular meetings of the Committee shall be held the third Monday in-the second month of each quarter, February, May, August and November in the Board of Supervisors Room at the Isle of Wight County. Courthouse at 7:00 p.m. At such meetings the Committee shall consider all matters properly brought .before the Committee without the necessity of prior notice thereof given to any members. A regular meeting may be cancelled or rescheduled by the Committee at a prior meeting.. If-the regular meeting day falls on a holiday,. the meeting will be held on the next following day. Section IV-3. .Special Meetings. 1 .Special meetings of the chairman and shall be held at officer calling the same. Wr to all the .members not less thereof. Committee. shall be called by "the a time and place designated by the itten notice thereof shall be given than twenty-four hours in advance .Section IV-4. .Adjourned Meetings. Any regular or special meeting may be adjourned to a definite` date by a majority vote of a quorum of members. Adjourned meetings may be held at any time by the Committee. The motion passed by unanimous vote (5-0). County Attorney Crook stated that the Board of Supervisors at a previous meeting requested him to prepare an ordinance to allow hunting. with muzzle loaded rifles in the County. He then presented a proposed ordinance to that effect and requested the Board to authorize him to publish it fora public hearing of the Board. Supervisor Edwards moved to authorize the County Attorney. to advertise the ordinance for a public hearing. The motion passed by unanimous vote (5-0). // Chairman Bradby called for the County Administrator's report. County Administrator Standish informed the Board that the State Secretary. of Health and Human Resources has advised the County that the State intends to change the provision of .Social Services by consolidation of agencies. 1 Linda Bean, Director of Social Services, stated that at this point, it is unclear what the State Secretary of Health and Human Resources proposes and the guidelines should come from his office on December 8, 1990. Ms. Bean stated the proposal has been made in an attempt to make up an additional $2,000,000 in State revenue shortfalls and currently there are 124 local departments of Social Services in the Commonwealth of Virginia. The Secretary is proposing to consolidate 109. of these offices with the idea that doing away with the .positions of the Director, Assistant Director, Office Manager and volunteer coordinator in each of-the agencies would result in saving $2,000,000. Ms. Bean continued a District. Manager would be appointed to .oversee the operations of the newly. consolidated agency and Isle of Wight County would continue to be responsible for .paying .for the cost of this newly- created managerial position at probably a rate of a little greater than 1/3. Isle of Wight, County would also"be responsible for paying for any costs associated with whoever is hired and/or appointed~to maintain three separate sets of books for this new agency being considered. The Secretary is proposing that when consolidation occurs, it occurs by using either the same type of district which has been established for either State Health Department districts or mental health. In both case, Isle. of Wight County would be 12 SOCK ~`# .p;;r~ ! U . consolidated with. Southampton County and Franklin city social services.. There are 15 local agencies in the State that are exempt from consolidation due. to the caseload they have and of which Suffolk is one. Ms. Bean continued the Secretary is proposing to accomplish this July 1, 1991 and Isle of Wight would continue to pay all of the costs associated with Isle of-Wight County's social workers, eligibility workers and clerical staff. Ms. Bean stated her concerns as follows: (1) she was not sure this would save the locality money, (2) she was concerned about accessibility to clients, (3) she was concerned that consolidation would be the' first step leading to administration of all Social Service programs, (4) when Isle of Wight consolidates with Franklin and Southampton County, the County should know that -all three localities .are on different pay plans, fringe benefit packages and personnel policies, (5) what will the County do when called about problems that the new District Manager cannot resolve due to lack of a local initiative and (6) who- will administer. the Section 8 housing program? Ms. Bean stated the Virginia League of Social Services Executives has suggested alternative ways for saving the $2,000,000 and that Isle of Wight County, along with the Virginia Association of Counties and most local governments in the State have recommended that an independent study and analysis be conducted by a joint committee of the Virginia General Assembly to determine the impact of consolidation. County Administrator Standish recommended to the Board that they authorize the County Attorney to request an opinion from the Attorney General and authorize a letter be sent to Secretary Cullem. County Attorney Crook stated that it was necessary for the County Attorney to research .and give his opinion first. After receiving the written opinion and if the Board wanted to seek an opinion from the Attorney General the Board would be entitled to do so. Supervisor Turner moved the Board request the County Attorney to research and give his opinion and send a letter to the Attorney General's office and Secretary Cullem. The motion passed by unanimous vote (5-0). Supervisor Turner moved the Board .adopt the following resolution: RESOLUTION REQUESTING THAT THE SOIL CONSERVATION SERVICE CONTINUE TO MAINTAIN STAFF AND AN OFFICE AT THE ISLE OF WIGHT COURTHOUSE WHEREAS, a Soil .Conservation Service office has been maintained at the Isle of Wight Courthouse to, serve County residents and agricultural interests throughout the area; and, WHEREAS, the Soil Conservation Service office has provided significant support to such residents, businesses and farmers, as well as County decision makers and Alarming staff; and, WHEREAS, the increasing requirements on localities relative to land use decisions and environmental considerations make the Soil Conservation Service even more important; and, WHEREAS, it has been proposed by the State that the Soil Conservation Service staff be reduced, the office potentially be relocated and services reduced. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle of Wight County that the State be and is hereby requested to maintain a Soil Conservation Service office at the Isle of Wight County Courthouse and maintain a full staff of this office. 1 1 13 3 4~~~ J_~ 'NAY ~ 1 .5.. BE IT FURTHER RESOLVED that the State is encouraged to look elsewhere to recover losses of revenues rather than reducing or eliminating direct services to citizens, businesses and. farmers. 1 The motion .passed by unanimous vote (5-0). Supervisor Turner moved the Board adopt the following resolution: RESOLUTION TO ACCEPT .AND APPROPRIATE FIFTY NINE THOUSAND NINE HUNDRED DOLLARS FROM THE CITY OF VIRGINIA BEACH AND THE GENERAL FUND UNAPPROPRIATED FUND BALANCE FOR THE MASTER WATER AND SEWER PLAN WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has contracted for the. Master Water .and Sewer Plan; and, WHEREAS., the funds in the amount of fifty-nine. thousand nine hundred dollars ($59,900) need to be appropriated to the Master. Water and Sewer Plan; and, NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia,-that fifty thousand dollars ($50,000) from the City of Virginia Beach and nine thousand nine hundred dollars ($9,900)- from the General Fund Unappropriated Fund Balance be appropriated to line item 14- 8104-3002, Master Water and Sewer Plan. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle. of Wight, Virginia, is authorized to make the appropriate accounting adjustments in the 1990-91 budget for this grant and to do all the things necessary to give this resolution . effect. 1 ~` The motion passed. by unanimous vote (5-O) County Administrator Standish stated he had received a request from William N. and Mary Ann H. Howell to vacate a 10,000 square foot dumpster site which is adjacent to the Strawberry Acres Subdivision. County Administrator Standish questioned if the Board could by vote vacate the dumpster. site or if there needed to be a public hearing on the matter. County Attorney Crook explained that the Board could not do anything at this time because there are statutory procedures which must be followed and the attorney for Mr. Howell had been advised by County Attorney Crook of what needs to be done to accomplish this. County Attorney Crook reported that the attorney for Mr. Howell made an effort which did not comply with State law, that he has been advised of this, and-that he would need to revise what he has~done to comply with State law before the. Board could act on the request. Supervisor Turner moved to refer the matter to the County Attorney. The motion passed by unanimous vote (5-0). County Administrator Standish stated that previously the Board had considered providing assistance to the County Treasurer in getting his record keeping, which is now done manually, into his computer system. County Administrator Standish continued he understood that the Treasurer is requesting the Board to allocate. funding to retain the auditor and have all the information put on the computer for the first .half of the current fiscal year, which would be July 1, 1990 through December 30, 1990, at a proposed cost of $8,500. Supervisor Bradshaw moved the Board approve such an agreement with Goodman & Company with the funds .coming from the Contingency 14 ' ~ Account. The motion passed by unanimous vote (5-0). // Chairman Bradby calked for New Business, There was no new business for discussion. // Chairman Bradby called for Old Business. An Ordinance to Amend the Ordinance to Provide Standards for Naming Streets Supervisor Edwards moved the Board table the ordinance until the-March 7, 1991 meeting of the Board. The motion passed by unanimous vote. (5-0). // .Chairman Bradby called for Appointments, Chairman Bradby moved the Board reappoint David Hardy to the Industrial Development Authority. The motion. passed by unanimous vote (5-O). Chairman Bradby moved the Board reappoint Mary Wells to the Southeastern Virginia Areawide Model Program, Inc. The motion passed by unanimous vote (5-O), // Chairman Bradby called for approval of the November 1, 1990 minutes. Upon recommendation of County Attorney Crook, Supervisor-Ross moved the Board approve the November 1, 1990 rninutes of the Board of Supervisors. The motion passed by unanimous vote (5-0). // County Attorney Crook requested an Executive Session pursuant to Section 2.1-344 A.7 of the Freedom of Information Act for consultation. with legal counsel and staff concerning pending litigation, specifically the Unisys arbitration matter. Supervisor Ross moved the Board go into Executive Session for the reasons stated by County Attorney Crook.. The motion passed by unanimous vote (5-0). Upon returning to open session, Supervisor Ross moved the Board adopt the following resolution: CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance .with the provisions of the Virginia Freedom of Information Act; and WHEREAS, 2.1-344.1 of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive 15 1 I 1 1 1 1 meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 At 6:37 P.M., Supervisor Ross moved the Board adjourn. 'The motion passed by unanimous vote (5-0). // .. ~~~ `TE'L =c Henry H. Bradby, Chairman Myles ~ Standish, Clerk 6 { 6 j