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06-21-1990 Regular MeetingQOQK 14 ~~~:~~~~ 1 REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE TWENTY FIRST DAY JUNE IN THE YEAR NINETY HUNDRED NINETY PRESENT: Henry H. Bradby, Chairman Joel C. Bradshaw, Jr., Vice Chairman Steven W. Edwards Thomas L. Ross Richard L. Turner Also Attending: H. Woodrow Crook, Jr., County Attorney Myles E. Standish, County Administrator W. Douglas Casket', Assistant County Administrator/Community Development Carey H. Mi11s,.Assistant Clerk .The Chairman called the meeting to order at 7:06 P.M. The. invocation was delivered by Supervisor Ross. // Chairman Bradby called the public hearing on the Isle of Wight Recreational Facilities Authority July fireworks celebration.. Chairman Bradby called for citizens to speak in favor. No one appeared. Chairman Bradby called for citizens in opposition. No one appeared. Chairman Bradby called for comments by Board members. Supervisor Turner moved the Board approve the. Isle of Wight Recreational Facilities Authority July fireworks. demonstration. The vote in favor was unanimous (5-O). // Chairman Bradby called for Citizens Comments. Fred Bailey stated he was alarmed about the reassessment and that he had received over two. hundred calls complaining about the. reassessment notices citizens of Tsle of Wight County had received. Mr. Bailey continued that the assessors hired by the County were the same assessors hired four years ago and there were many problems then and more this year. Mr. Bailey stated he had met with the Board of Assessors who admitted that there were many errors made in the assessment of his property and that they would relook at the. property and be back with him in the next three to four weeks. Mr. Bailey continued that he wanted to warn the Board that the public is on the borderline of a taxpayers revolt and that he also feels the assessors were not qualified to do this job. Mr. Bailey asked the Board to seriously consider going back to the 1986 assessed values and take more time and money to hire a more suitable assessor for Isle of Wight County. Ms. Madeline Foulkes of the Rushmere area requested the Board not to bring the same assessors back for .the next assessment in 1994. Ms. Foulkes stated she had witnessed a great deal of despair in her area and asked for the Board's help in not letting this happen to these citizens who have a hard enough time making ends meet. Ms. Foulkes continued that it was an insult to her that only a nickel be taken off of the tax rate for the upcoming year and that she had been told that some citizens had lost faith in their government here. Ms. Foulkes. asked the Board to think about the proposed tax rate and budget. .and refer. it back for adjustments because Social Services needs extra money for the elderly residing in the County. Ms. Foulkes questioned the Board that if the State mandates programs and stops funding them, what keeps the County ~arK 14 ~~~:f l? 2 from going back to the State and stating we can't afford it either. Ms. Foulkes continued this. would put the ball back in the their. court and that the State needed to be told that. if they mandate a program, they cannot cut off. the .funding and expect the locality to pick. it up. , David Olson of Rushmere stated he was speaking tonight as a distressed and disappointed citizens because when he received his reassessment, he scheduled a meeting with the assessors office, but found the meeting to be unsatisfactory. Mr. Olson stated when he expressed dissatisfaction with the assessor, he was. referred to the Board of Assessors who informed him they would come out and in three or four weeks,. he would hear from them. Mr. Olson continued that as a Board who hired that team of assessors and as our elected .representatives, the Board should be aware of the feelings incurred by many of the citizens of the consultants hired by the Board. Mr. Olson asked-the Board to do some comparing with others from their districts to find out if their reaction is similar to what the Board has heard tonight. Mr. Olson asked the Board how they could justify a minimal five cent decrease in the tax rate and suggested reducing it by fifty cents. Mr. Olson stated that he hoped the Board would listen to their constituents and grant their wishes by reducing the tax rate which will allow citizens of Isle of Wight. County to continue. to live here. Pat Clark of_Route 2, Box 95, Carrollton, stated that,. in the approving of the budget and seeing .the proposal for the coming year,: he was not, concerned because he felt the school's requirements. were necessary, but did become concerned when he received his tax assessment after the public hearing on the budget. Mr. Clark stated that the County Administrator's recommendation for the 17.5$ increase for the coming year in order to meet the requirements of the increased administrative staff, the bond issue, and other requirements, it was almost a necessity that the money must come from somewhere. Mr. Clark stated he did not think that the services of the County to the citizens are increasing proportionally to the rate of the tax increase and that he-feels the only hope is for the Board to.change the rate at which the assessment is charged. Herman Jones stated he had received his assessment and the County was going to make him a millionaire on his one acre of land. Mr. Jones stated the Board had a position here and reminded the Board that the citizens gave them. this position. Mr. Jones continued that he thought the rate was-too high and that he hoped the Board's decision would be to lower the tax rate considerably. Mr. Donald Byrum stated he operated Byrum Transport in Carrsville, Virginia and passed out an opinion issued by Mary Sue Terry relative to a business license tax. Mr. Byrum continued that to operate a business he would- be charged a percentage of the gross: revenue generated by .his business. Mr. .Byrum stated that a business tax with that magnitude would not be fair and in looking at the statement issued by the office of Mary Sue. Terry, it says that for requirements of a State, the services provided had to be proportionate. to the tax charge. Mr. Byrum continued that the Federal. Government gives the .opportunity to pay taxes on the net profit and not`gross figures and requested the Board look into this. Supervisor Turner asked if the rate is .regulated by the State or the Commissioner of Revenues themselves. -County Attorney Crook informed the Board that the perimeters are set by the State, that the Board sets the amount, and the Commissioner of Revenue administers it. Supervisor Turner commented that the rate applied to-some businesses is'unfair and suggested that it be looked into. 1 soeK 14 /H~~r~1u Supervisor Bradshaw requested County Attorney Crook to look into the matter and report back to the Board. Theresa Weaver of Route 1, Box 85, Windsor, spoke relative to the school situation stating that she understood that the School Board had received a letter From the Board of Supervisors requesting.. that the School Eoard look further into their decision concerning school construction. Ms. Weaver continued that when the School Board voted in April on this issue, after months of research, .study, public hearings and forums, she was very pleased with their decision and that .the .citizens had made a mistake in not coming before the Board to let the Board know that the citizens did support the School Board in their decision. Ms. Weaver continued that she hopes the Board can continue to support the School Board in their decision and that the education of hundreds of boys and girls will be dramatically affected if the .County does not move ahead with new school construction in the very near future. Supervisor Turner pointed out that the decision to write the School Board to look further into their decision concerning school construction was not voted unanimously by the Board. Grace Keen stated she too had concerns with the taxation, but her main concern was with citizens who had sewer problems which she brought before the Board in a previous meeting. Mrs. Keen stated the .land of these people would not perk and. she had received a call from one citizen whose assessment went from $75,.000 to $95,000. Mrs. Keen continued she went to East Berlin last Fall and noted boulevards lined with beautiful trees. Mrs. Keen was told by the tour director that .for each child attending school in East Berlin a tree was planted. Mrs. Keen stated this was an excellent idea since so many trees in Isle of Wight County were being destroyed and that the County does need to start replanting. Mrs.. Keen commented she would like for the Board to consider matching funds from the County to contribute towards the cost of planting a tree on public land for each child attending school. // Supervisor Edwards moved the Board move the discussion of the Budget up to the present point of the agenda. The vote in favor was unanimous (5-0). Chairman Bradby stated that at this point, the Board would consider the fiscal year 1990-91 Operating •Budget, Capital Improvement Budget, and Public Utilities, Public Service. Authority Operating and Capital Budget. County Administrator Standish stated he would recommend the Board reduce .the Operating Budget by $169,461 based upon recent information received and possih?1 consider a couple of projects added to the Capital Budget:` County Administrator Standish stated the Board had received a request for a contribution for a new vehicle from the Rescue Squad and the Historic Smithfield group had requested a donation to facilitate their project in downtown Smithfield which would add $65,000 to the capital budget. County Administrator Standish reminded the Board that their Capital Budget is funded with fund balance, which is money accrued in previous budgets and does not impact the tax rate. Supervisor Edwards stated that during the previous public hearing, the Social Service Board members had spoken concerning the companion program for additional money they felt were necessary for adequate pay increases for employees of that department. Supervisor Edwards expressed he was concerned about keeping the companion program alive, but as far as pay increases for Social Services, he felt that as tight a year as this is, he is not inclined to support pay raises as large as requested and would prefer to treat them as other County employees are treated. Supervisor Edwards continued that he had asked County. Administrator ~~~~ 14.,:~U.1_~ 4 Standish~to -look into what it .would cost to keep the companion. program for the fifty or sixty elderly. in the County .and that the Assistant to the County Administrator, Donald Robertson, had come back with figures for the Board tonight which may. indicate. that the County will not have a problem in keeping this program alive. Supervisor Edwards continued that Mrs. Bean, Director of Social Services, is out of town right now and that the-Board does not have to approve the budget until the end. of the month and that he would prefer.to hear feedback-.from Mrs.. Bean rather .than be rushed into voting tonight which may scrap the companion program. Supervisor Edwards stated another reason for continuing this meeting is to see fully explored every possibility. the: Board may have of making some serious cuts in terms of the proposals for increasing staff and capital improvements. such as the new garage, the machine to pick up refrigerators from dumpster sites, as well as the possibility of freezing .all. automobile purchases with the exception of the Sheriff's Department. .Supervisor Edwards stated he would like the Board to consider the possibility of .not granting as full a pay raise to the upper. income employees as the Board does for the lower income employees. Supervisor Edwards continued that unless the ' rust of the Board wanted to vote on this Budget tonight as it is, he would prefer the Board instruct County. Administrator Standish to come back with the Budget at an agreeable time next week that .would incorporate, at a bare minimum, a substantial cut in the proposals concerning increases for County staff. .Supervisor Bradshaw stated the County needed anew trash truck .and that. he wanted to help the elderly, but he thought if the. Board would hold back, the State would give the County some additional money later.-on. County Administrator Standish informed the Board that based upon information received from Social Services, a local allocation of $420,200 which is proposed in the budget would probably provide the .salary increases and .fund an expanded companion services program. Supervisor Turner stated the Board had a proposed Budget before them. with the obligation to look at the Budget and to work within the Budget and to work with the individual Budgets within the. County that have problems. Supervisor Turner continued that Department Heads had come before the Board which did. not get in their budget what they wanted from the staff meetings and .came before. the Board to appeal for help. Supervisor Turner stated he thought the Budget can. be adjusted and that there is concern with the Social Services Budget and that it was possible to make some adjustments which would take care of what Supervisor Edwards was concerned about with .the elderly.. Supervisor Turner continued that the tax rate, if passed tonight, is the maximum that it can be-and that if the Board finds on what the assessment brings out, that the tax rate can be lowered,. that the Board will lower the tax rate and if there is a need for the Social Services Budget, the Board is in a position to work to change the budget. Supervisor Turner proposed that the Board act on the Budget tonight and. lower the advertised rate from .70 back to .69 and that once the reassessment is finalized, he felt the tax rate would be lowered at that time by the Board. Supervisor Ross commented that the State and Federal government would. continue to reduce funding for programs such as Social Services and expect the local level to pick it up. Supervisor Ross continued that if the Board caved in now that it would be a sign to the State that the County is easy pickings and it would be tougher to get funds from the State. Supervisor Ross stated he felt the proper move is to hold fast where we are, and if .during the year the County finds. out that we will not get support from the State, we will not let the elderly down and we will look after them. Supervisor Ross continued that as far as the tax rate, he saw no need to make any reduction at this time, but the County should wait until .after the reassessment to make any ~o~r 14 ~:P61 ~ 5 adjustment after the Board finds out what the County has to work with. .Supervisor Edwards stated that if the Board had to vote on the Budget tonight, he would not be able to support the Budget and that he thought the Board needed to pick a time and look closely to cut everything that could be cur from the Budget cut before the Board votes, Supervisor Turner stated that an ounce of prevention is worth a pound of cure and that the County needed to look after their equipment, trucks, etc. County Administrator Standish stated he wanted to explain the capital budget allocation for a refuse truck. County Administrator Standish explained that there should be sufficient funds in the capital budget .for the refuse truck and that the last truck purchased cost $111,000 three years ago and that he had hoped to f ind a good used truck that would serve the purpose and which would facilitate picking. up unique items so that they did not damage the truck and would not have to be manhandled by labor. County Administrator Standish commented that three of the four trash trucks presently owned by the County were worn gut and costing the County a lot of money in repairs. Chairman Bradby stated his concern was that the Board was getting ready to take action on something which he considered at the top of the ladder and that he did not want to rush into approving the Budget until the Board could get a clear picture from Mrs. Bean, who is away on vacation. Chairman Bradby stated the Board needed to look at the Budget very seriously and that there were some areas such as personnel that he felt should be further looked at. Chairman Bradby further stated that he hoped that since the County had until July 1, 1990 to approve the Budget, that the Board could get with Mrs. Bean and take a further look at these figures which are being asked for and that at that point, the Board could take a look at what areas could be dealt with as far as the tax rate is concerned. Chairman Bradby continued that he felt the tax rate would have to come down because the County is bound by .law that it could not collect more money than the Budget requires and that with the reassessment as unsettled as it is, the County should look at the area of bringing on board an Equalization Board to bring these figures back in line. County Attorney Crook advised that the Board had until June 30, 1990 to approve the Budget rather than July 1, 1990. County Administrator Standish. stated that in terms of delinquent real estate taxes, which is 60~ of all delinquent real taxes, that $25,000 has been set aside for direction by the Board and that he recommends that the Board allocate these funds to the County Attorney beginning next year and perhaps beyond. County Attorney Crook stated the Board may want to have an employee under the Treasurer. who would do nothing but collect taxes and that the Board might want to put it out for bids for attorneys to do it. County Administrator Standish recommended to the Board that the delinquent taxes be under control by the County Attorney and. he did not recommend that the Board bid it out to other attorneys. County Administrator Standish stated that the Treasurer has requested that his budget be expanded to work on .delinquent personal property taxes although he could not be-here tonight to talk about it. County Administrator Standish further stated that the Treasurer could levy a fee which would cover the cost of any new staff he would add. Supervisor Turner moved that the Budget as advertised with the amendments as presented by County Administrator Standish which ~nrK 14 :wi;`tJ_L~3 6 .would be a reduction of $169,461 and the additions of the Capital Budget as recommended be adjusted with Supervisor Bradshaw offering an amendment relative to increasing-the Board compensation. The vote in favor was (4-1) with Supervisors Turner, .Ross, Bradshaw and Chairman Bradby voting in favor to the motion with Chairman Bradby stating he was opposed to increasing the Board's compensation rate and Supervisor Edwards voting nay, stating he was also not voting on the part of the Budget which pertains to the County Attorney. County Attorney Crook explained that the Board had a listing of the tax rates consisting of .70 per $100, real estate tax at .91, farm equipment, $1.00 boats & watercraft, $4.50 for personal property. Supervisor Ross moved the Board adopt the tax rates consisting of .70 per $100, real estate tax at .91, farm equipment, $1.00 boats &'watercraft, $4.50 for personal property. The vote in favor was unanimous (5-0). Supervisor Turner clarified that the County's hands are tied as far as lowering the rates based on the capital expenditures which have been approved and that once the reassessment is .finalized and is accepted by this Board, that the rates will show a direct relationship to the reassessment. County Attorney Crook stated that the County is restricted by law as to the amount of surplus and that it may be required to reduce the. tax rate when the reassessment figures are finalized. // At 8:34 P.M., Supervisor Turner moved for a ten minute recess. Upon returning to open session, Chairman. Bradby called for the Community. Development report. W. Douglas Caskey, Assistant County Administrator/Community Development,. presented the following application for the Board's consideration. 1. The application of William B. Ballard to locate a mobile home for farm tenant on 155 acres of land located on the north side of Route 619, between Route 258 and. .Route 641 in Windsor Magisterial District. Supervisor Turner moved the Board approve the application of William B. Ballard. The vote in favor was unanimous (5-0). W. Douglas Caskey, Assistant County Administrator/Community Development, presented the .following plats. for the Board's consideration: 1. Plat of property of Elizabeth W. Powell et als located on-Route 619 in Windsor Magisterial-District. Supervisor Bradshaw moved the Board approve the plat of property of Elizabeth W. Powell. The vote in favor was unanimous (5-0). 2. Plat of property of Carlton B. Jordan and Janie S. Jordan on Route 644 in Newport Magisterial District. Supervisor Turner moved the Board approve the plat of property of Carlton B. Jordan. The vote fn favor was unanimous (b-O). 3. Plat of property of lot 7A of Kings Landing subdivision, Section II located in Hardy Magisterial District. BOOK ~4 ~Al.:~UI.~O 7 Supervisor Edwards moved the Board approve the glat of property of lot 7A, Kings Landing subdivision. The vote in favor was unanimous (5-0). W. Douglas Caskey, Assistant County Administrator/Community Development, presented the .following street name changes- as recommended by the Planning Commission: Well. to Hunt Club, St. James to Bradby's Lane, Stevens to Stevens, Community House Way to Community House Drive, Aberdeen to Day's .Point.. Supervisor Turner moved .that a resolution be prepared adopting these street name changes as recommended by the Planning.. Commission. The vote in favor was unanimous (5-Oj. W. Douglas Caskey, Assistant County Administrator/Community Development, reminded the Board that at their last meeting they were provided with a copy of the "Declaration of Restrictions" for the Waterford Oaks subdivision as submitted by H. W. Robertson Company, Inc., the developers of the subdivision. Mr. Caskey continued that the County Attorney requested that this matter be tabled in order to provide him sufficient time to review the restrictions .and determine whether it placed any obligations on the County. Mr. Casket' stated that he .had received a letter from County Attorney Crook stating that the covenants did not impose any obligations on the County. Supervisor Ross moved the Board accept the restrictive covenants for the Waterford Oaks subdivision. The vote in favor was unanimous (5-Oj. // Chairman Bradby called for the County Attorney's report. County Attorney Crook stated he was asked by County Administrator Standish to be prepared to report to the Board concerning the Charter Agreement of the Hampton Roads Planning District Commission and proposed bylaws. County Attorney Crook further stated that he had reviewed the Charter and the bylaws and had a problem with them as they are written. County AttorneyCrook continued that he did not know how many jurisdictions had adopted and approved the bylaws, but in the bylaws it provides for the Hampton Roads Planning District Commission to have an Executive ..Committee which is defined in the bylaws stating that Courts of the Commonwealth of Virginia have ruled .repeatedly that governing bodies cannot. have Executive Committees to delegate their responsibilities to act for them. County Attorney Crook stated the Attorney General has rendered opinions to that fact and the Supreme Court has had decisions to that effect and that the latest opinion from the Attorney General was in August of 1988 and dealt. specifically with a Regional Planning District under the Virginia Area Development Act which stated that they could not have, an Executive Committee to delegate their authorities to. County Attorney Crook continued that this reports to have an Executive Committee that may act on all matters by, for, or on behalf of the Commission .and may exercise any and all powers granted to the Commission by the Virginia Area Development Act which is contrary to law and the Attorney General's opinion. County Attorney Crook stated that it seemed to him that whoever drafted this .has tried to get around the opinions by saying that the Committee would be appointed by the governing body and Mr. Crook felt like this would not cure the problem because the Virginia Development Act does not provide for such a bilateral type of arrangement. County Attorney Crook recommended to the Board that the Board approve the Charter. and bylaws provided all references to an Executive Committee be deleted unless or until they get. an Attorney General's opinion. stating that an Executive Committee would be legal. Supervisor Turner moved the Board approve the Charter Agreement and the bylaws with the exception of the section dealing a~o~a 14 :~~., E s with the "Executive Committees" pending additional information from the Attorney which serves the Planning District Commission. The vote in favor. was unanimous (5-oj. Supervisor Edwards asked County Attorney .Crook if .Kings Colony could be moved to a night meeting rather than a day meeting. County Attorney Crook advised that the meeting would have to be readvertised. .Supervisor Turner moved the Board pub~.ish a public notice stating that the meeting will be moved to night meeting.. The vote in favor was unanimous (5-0j. // Chairman Bradby called for the County Administrator's report. County Administrator Standish reminded the Board that the County's insurance policies, come due on June 30, 1990 and the Board had authorized the retention of an insurance consultant to review the County's coverage and make a recommendation. Mr. Rosenthal, Rosenthal Insurance Consultants, Inc. seated he had reviewed the property .and casualty programs and the coverages had been increased and property values had increased by over $2,700,000 and the County's premiums, other than for Workers Compensation, decreased by $4,200. Mr. Rosenthal stated that if the County joined the Virginia Municipal League .Workers Compensation program, the County has the opportunity of receiving an additional $12,000 in dividends and interest payments if the expected Workers Compensation losses hold where they are at this time.. Mr. Rosenthal. stated that although .the County increased their coverages quite a bit, the new savings to the County for this .property casualty program as of July 1, 1990, will be $17,600. Mr. Rosenthal stated the County had an option and-could purchase a $1,000,000 umbrella liability contract which gives the County additional coverages under the present general liability and automobile fleet coverages for an additional $15,200. Mr. Rosenthal stated that the coverages will remain with the Manley Rawls Agency in Smithfield and the Virginia Municipal League is operated out of Richmond and this coverage will be placed in Richmond. County Administrator Standish asked Mr. Rosenthal to outline the benefits an umbrella coverage .would contribute to the County. Mr. Rosenthal stated an umbrella contract is fleet insurance. where if the County was involved in a catastrophic situation and possibly had heavy lawsuits against-the County, that this liability would be in excess of the primary liability and will protect the financial security of the County. County Attorney Crook asked if this included the Public Service Authority, and if so, what .is the deductible on the liability. Mr. Rosenthal answered yes and it also included Parks_ & Recreation with no deductible on the liability. Mr. Rosenthal stated the only deductible. the .County might face. is a $1,000 deductible for employee benefits liability in case the County fails to sign someone up for Blue Cross Blue Shield and a member of a family becomes ill and a claim is presented and the County's administrative services has failed to put the .people on Blue Cross Blue Shield. Supervisor Turner moved the Board. accept the consultant's recommendation to add a $1,000,000 umbrella coverage to the County's insurance. The vote in favor was unanimous (5-oj. aoeK 14 ;~;,rE~? 9 Supervisor Edwards moved the Board adopt the following resolution: RESOLUTION TO APPROPRIATE FOUR HUNDRED TWENTY EIGHT THOUSAND EIGHT HUNDRED THIRTX FIVE DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR THE WESTERN TIDEWATER REGIONAL JAIL WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia, has approved the construction of the Western Tidewater Regional Jail; and WHEREAS, the funds in the amount of Four Hundred Twenty Eight Thousand Eight Hundred Thirty Five dollars ($428,835) need to be appropriated from the unappropriated fund balance to the Western Tidewater Regional Jail, construction line item in the 1989-90 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia, that Four Hundred Twenty Eight Thousand Eight Hundred Thirty Five ($428,835) from the unappropriated fund balance be appropriated to line item 14-3302E-7016A, Western Tidewater Regional Jail, construction in the 1989-90 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia, is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this .resolution effect. The motion to adopt said resolution passed by unanimous vote.. (5-0). Supervisor Turner moved .the Board adopt the following resolution: RESOLUTION TO APPROPRIATE SIXTY-EIGHT THOUSAND ONE HUNDRED THREE DOLLARS FROM THE COMMONWEALTH OF VIRGINIA FOR THE CARRYOVER DROPOUT PREVENTION PROGRAM WHEREAS, the School-Board of the County of Isle of Wight has received a grant for the Carryover Dropout Prevention Program; and WHEREAS, the funds in the amount of sixty-eight thousand one hundred three dollars ($68,103) need to be appropriated to the School grant fund in the 1990-91 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that sixty- eight thousand one hundred three dollars ($68,103) be appropriated to line item Carryover Dropout Prevention Program in the 1990-91 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. The motion to adopt said resolution passed by unanimous vote (5-0). Supervisor Turner moved .the .Board adopt the following resolution: RESOLUTION TO APPROPRIATE SEVEN THOUSAND THREE HUNDRED NINETY-NINE DOLLARS FROM THE FEDERAL GOVERNMENT FOR THE EISENHOWER EDUCATION ACT WHEREAS, the School Board of the County of Isle of Wight has received a grant for the .Eisenhower Education Act; and r ., A ~~nn e ~ BD~K 4 %~s:'Ui~c1 10 WHEREAS, .the funds in the. amount -of Seven thousand three hundred ninety-nine dollars ($7,399) need to be appropriated to the School grant fund in the 19.90-91 budget of .the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors. of the County of Isle of Wight, Virginia that seven. thousand three hundred ninety-nine dollars ($7,399) be appropriated to line item Eisenhower Education-Act in the 1990-91 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized. to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect.. The motion to adopt said resolution passed by unanimous vote (5-O). County Administrator. Standish stated the next item is a request from the Southeastern Virginia Planning District-Commission soon to be the Hampton Roads Planning District Commission asking whetheror not Isle of Wight wishes to contribute to the .regional .groundwater study. County Administrator Standish reported the cost. to `the County .in the next fiscal year would be $1,156. Supervisor Turner moved the Board approve the cost of $1,156 to participate in the groundwater study. The, vote in favor was unanimous (5-Oj. County Administrator Standish continued that. the County is eligible for a grant since the County is in the Chesapeake Bay area. County Administrator Standish continued that the Chesapeake Bay Local Assistance Department has solicited grant applications and the Community. Development staff has proposed a grant application. W. Douglas Caskey, Assistant County Administrator/Community Development, stated that with the passage of the Chesapeake Bay Preservation Act, this piece of State legislation mandated that localities within the Tidewater area of the State do set in place and motion the level of implementation for land use management and regulation of environmental resources at a much more stringent degree than previously anticipated at the local level. Mr. Caskey continued that this Act will require a number of revisions to local ordinances which are currently under way with the contract with the consulting, firm of Redmann & Johnson Associates and will require new responsibilities relative to inventory of septic tank systems and pump out on a five year basis and will require additional equipment to be maintained and purchased by local governments and will put a demand on.personnel. Mr. Caskey. continued that the grant. proposed for the' Board's consideration is seeking funds in four. major areas which include hiring of an environmental planner in the amount of $25,000 and a change order to the consultant's contract to accomplish all year two proposals that is previously indicated in his work program which will need to be done to provide monies for that activity, monies for a septic inventory to be initiated and maintained, and computer hardware and software to be purchased, totaling an amount of $35,750. Mr. Caskey continued that a typical grant would be that. funding would be on a 50/50 match basis with localities being. required to provide a 50~ match in some form which can be relative to dollars or in kind services. Mr. Caskey stated that the County is proposing a local assistance grant that is a 29/71 match where in kind local monies would represent 29~ of the total amount and State funding would represent 71$ of the total amount requested. Supervisor Turner moved the Board authorize submission of the application. The vote in favor was unanimous (5-0). w BOCK ~~r{;~.:U~'~ 11 Supervisor Edwards moved the Board adopt the following ordinance: RESOLUTION OF APPRECIATION TO THE HONORABLE M. H. ROBINSON, MAYOR OF THE TOWN OF WINDSOR,. UPON HIS RETIREMENT AFTER FORTY-ONE YEARS OF DISTINGL*ISHED PUBLIC SERVICE WHEREAS, M. H. Robinson has served the citizens of the Town of Windsor and Isle of Wight County as a member of the council and as the Mayor, since September 1, 1949; and, WHEREAS, M. H. Robinson, throughout his career in public service, fostered- representative, progressive and professional local government; and, WHEREAS, during his tenure of public service, M. H. Robinson. has become one of the .most widely respected local government leaders in the Hampton Roads area; and, WHEREAS, M. H. Robinson will retire from public service on June 30, 1990 after .forty-one years of exemplary and outstanding service to the residents of the Town of Windsor and to Isle of Wight County. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Isle of Wight County, Virginia, that M. H. Robinson be and is hereby recognized for his long. and distinguished career in local government and for his outstanding accomplishments during his tenure as a representative and community leader in the Town of Windsor. BE IT FURTHER RESOLVED, that the Board of Supervisors of Isle of Wight County hereby direct the Clerk of the Board to spread this resolution upon the Minutes of the Board as a matter of public record and to forward.a copy of this resolution to H. M. Robinson in appreciation for his outstanding service to the Town of Windsor and Isle of Wight County. The motion to adopt said resolution was passed by unanimous vote (5-O). County Administrator Standish stated that at the previous meeting the Board received two presentations from auditing firms and authorized negotiations of a contract with Goodman & Company. County Administrator Standish continued that Goodman & Company had responded with some remarkably good costs for a two year audit period at a cost for the next year of $13,500 and the following year $14, 350 and that at that point, Goodman. & Company should begin to pick up the Public Service Authority at an additional-cost of $2,400. County Administrator Standish recommended•to the Board the selection of Goodman & Company for a two year period at the above cost and to authorize execution of an appropriate agreement.. Supervisor Ross moved the Board authorize execution of an appropriate agreement with the firm of Goodman & Company for a two year. period. The vote in favor was unanimous (5-0). // Chairman Bradby called-for new business. There was no new business for discussion. // Chairman Bradby called for old business. Chairman Bradby called for comments on the proposed wording for amendment to the zoning ordinance of Isle of Wight Gounty to rs~a 14 f~.;~6?:1 ii regulate the size and height of for sale, for lease and for rent. signs. Supervisor Turner asked County Attorney .Crook if this amendment accomplished what was needed. County Attorney Crook replied he thought it did although he had not been requested to review this and advise concerning this. County Attorney Crook continued that he felt thirty two (32) square feet was a~large sign for B-1, M-1 and M-2 districts and that the Planning. Commission may question this. County Attorney Crook advised that this was an amendment to the ordinance of Isle of Wight County and would have to be advertised, heard by the Planning Commission and then come back to the Board. Supervisor Turner moved the Board approve the proposed wording. for amendment to the zoning ordinance of Isle of Wight County to regulate the size and height of for sale, for lease and for rent signs to be sent to the Planning Commission for their recommendation. // .Chairman Bradby called for the appointments. Supervisor .Edwards nominated Stanley Turner to the Equalization Board. The vote in favor was unanimous (5-0). Chairman Bradby nominated Ray Parker Barlow to the Equalization Board. The-vote in-favor was unanimous (5-O). // Upon recommendation of County Attorney Crook and motion of Supervisor Edwards, the vote was unanimous to approve the May 17, 1990 minutes of-the Board of Supervisors. /I At-9:36 P.M., Supervisor Ross moved the Board adjourn. The vote in favor was unanimous (5-0). Myles ..Standish, Clerk ~en radb Chairman rY Y.