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03-01-1990 Regular MeetingC~rY ~ S rHj;r ~./t~tl 1 REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FIRST DAY OF MARCH IN THE YEAR NINETEEN HUNDRED NINETY PRESENT: Henry H. Bradby, Chairman Joel C. Bradshaw, Jr., Vice Chairman Steven W. Edwards Thomas L. Ross Richard L. Turner Also Attending: H. Woodrow Crook, Jr., County Attorney Myles E. Standish, County Administrator W. Douglas Caskey, Assistant County Administrator/Community Development Carey Mills, Assistant Glerk Chairman Bradby called the meeting to order at 2:15 P.M. The invocation was delivered by Supervisor Edwards. // Chairman Bradby called for Transportation matters. R. W. Coates, Resident Engineer, Virginia Department of Transportation, presented the-Six Year Plan for Secondary Highway Construction for Isle of Wight County. Mr. Coates stated that the financing totals for the years in this plan run from 1990-1991 through 1995-1996 and total just over $6.5 million and that the projects in the plan that are not financed total slightly over $6,720,000. Mr. Coates stated the first five or six items are normal items that must be funded such as improvement of traffic services, new additions, installation of entrance pipe, preliminary engineering, fertilizer and seeding, and district design support with improvement to traffic services carrying a priority 4; new additions, a priority 1; installation of entrance pipe, a priority 3; preliminary engineering, a priority 5; fertilizing, a priority 6; district design, a priority 7; and drainage for the Town of Windsor, a priority 2. Mr. Coates further stated that this year we had one street in Windsor that was brought into the system under the provisions granted to a town the size of Windsor which carries a priority, 8. Mr. Coates read the following projected Six Year Plan and Priority List: Route 665, from Route 669 to Route 668, carrying a priority of 10; Second section of Route 665, from Route 668 to Route 704, carrying a priority of 11; Route 661, relocation, mile and three tenths, carrying a priority of 12; Route 620, from Route 258 to Route 654, carrying a priority of 9; Route 620, from Route 654 to Route 655, carrying a priority of 13; Route 704, one tenth of mile northwest of Route 671, .46 miles east of Route 671; Route 600, 0.39 miles from Route 10, .63 miles west of Route 10, carrying a priority of 15; Route 709, from Route 258 to Route 679, carrying a priority of 16; Route 709, Route 679 to Route 680, carrying a priority of 17; Route 650, one piece of road that is not. paved where Virginia Department of Transportation has been unable to get right-of-way, carrying a priority of 57 with no funding; Route 602, from Route 644 to Route 600, replace a bridge over Cypress Creek, carrying a priority of 28; Route 611, reconstruct a bridge over the Corrowaugh Swamp, carrying a priority of 24; Route 620, construct a bridge, use of a box culvert, carrying a priority of 21; Route 614, replace bridge over Duck Swamp, carrying a priority of 22; Route 630, Beaver Swamp, carrying a priority of 23; Jones Creek, carrying priority of 35; Route 603, one mile east of Route 606 to Route 606 one mile east of 606, total length of 1.2 miles, carrying a priority of 44; Route 603, .3 miles west of Route 605 to .6 miles west of Route 605, carrying a priority of 29; Route 620, from Route 680 to Route 652 carrying a priority of 30; Route 620, Route 652 to Route 647, carrying a priority of 31; Route 620, from Route 647 to Route 637, carrying a priority of 32; Route 620, from Route 637 n `.'' 2 to the Southampton County line, carrying a priority of 33; Route 641, construct a bridge over Duck Swamp, carrying a priority of 34; Route 641, installation of warning lights and gates, carrying a priority of 19; Route 676, from Route 10 to Route 648, carrying a priority of 36; Route 677, replacing a bridge over the Pagan Creek, carrying a priority of 37; Route 677, replace bridge over the Pagan Creek, carrying a priority of 38; Route 1701, warning lights at the railroad, carrying a priority of 18, already funded; Route 601, from Route 602 to Suffolk corporate limits, carrying a priority of 25; Route 647, from Route 645 to Route 644, carrying a priority of 26; Route 646, from Route 644 to Route 649,, carrying a priority of 27; Route 681, from Route 625 to Route 652; carrying a priority of 39; Route 600, from Route 606 to 1.4 miles east of Route 606, carrying a priority of 40; Route 601, from Route .602 to Route 654, carrying a priority of 41; Route 614, from Route 258 to Route 641, carrying a priority of 42; Route 620, from Route 644 .719 miles east, carrying a priority of 58; Route 620, from .2 miles northwest of Route.l0, 1.275 miles northwest of Route 10, carrying a priority of 59, which is a project Virginia Department of Transportation has been unable to obtain right-of-way on; .Route 644, from Route 258 to Route 637, carrying a priority of 45; Route 647, from Route 620 to Route 637; carrying a priority of 52; Route 648, .4 miles east of Route 643, intersection of Route 641, carrying a priority of 47; Route 665, from Route 258 to Route 711, carrying a priority of 48; Route 682, from Route 683 to Route 681, carrying a priority of 49; Route 683, from Route 682 to Route 681, carrying a priority of 50; Route 692, .2 miles east of Route 652, .6 miles east of Route 652, carrying a priority of 51, another road Virginia Department of Transportation has been unable in obtaining right-of-way; Route 696, from Route 615 to Route 641, carrying a priority of 46; Route 603, from Route 258 to the Southampton County line, carrying a priority of 53; Route 620, 1.6 miles west of Route 10 and 1.3 miles west of .Route 10, carrying a priority of 54; Route 614, replace structure over swamp, carrying a priority of 55; Route 694, Route 612 to .7 miles to Route 612, carrying a priority of 20; Route 681 to Route 646, carrying a priority of 43, Route 637, replacing bridge. over Rattlesnake Swamp, carrying a priority of 60; Route 637, replacing structure over Rattlesnake Swamp, carrying a priority of 59; and Route 690, replacing structure over Ennis Pond, carrying a priority of 61. Supervisor Turner moved that the Six-Year Plan be adopted as presented. The vote in favor was unanimous (5-0). Herman Jones on Route 665 stated he was concerned about which side of the road was going to be widened. Mr. Jones stated he would like for it to be widened on the opposite side of the road from his home. Mr. Coates stated the plans for widening Route 665 have been approved in the six-year plan and that Route 665 would be widened on the opposite side of the road from Mr. Jones' home. Reverend Johnson stated he was not clear on the priority of Route 665 and that he had been told all the right-of-ways have been signed. Supervisor Turner advised Reverend Johnson that not all right- of-ways had been signed and that they could meet to discuss it further. On motion of Supervisor Turner, the vote was unanimous (5-0) to adopt the following resolution: Whereas the Virginia Department of Transportation is desirous of closing Route 704 for the purpose of replacing a bridge over Jones Creek on project 0704-046-204, B619 and has requested the approval of the Board; Now, therefore, be it resolved by the Board of Supervisors of a~~K ~.4 ~; ~;~~?~ Isle of Wight County, Virginia, that the Board concurs with the recommendation that Route 704 be closed to through traffic between Route 688 and Route 669 during the time of construction replacing a bridge over Jones Creek, thereby eliminating the construction of an expensive detour. On motion of Supervisor Edwards, the vote was unanimous (5- 0) to approve the following resolutions Resolution agreeing to the request of the Virginia Department of Transportation to close Route 620 temporarily for the purpose of replacing a bridge over Vellines Swamp with a triple box culvert. whereas, the Virginia Department of Transportation is desirous of closing Route 620 for the purpose of replacing a bridge over Vellines Swamp with a triple box culvert, Project 0620-046-237- M501, D620, and has requested the approval of the Board; Now, therefore, be it resolved by the Board of Supervisors of Isle of Wight County, Virginia, that the board concurs with the recommendation that Route 620 be closed to through traffic between Route 646 and Route 681 during the time of construction replacing a bridge over Vellines Swamp with a triple box culvert, thereby eliminating the construction of an expensive detour. Mr. Caskey reminded the Board that at the last Board meeting there was discussion concerning the minimum improvement paving standards for streets to be placed into the secondary road system as part of the subdivision review process. Mr. Caskey stated that Mr. Coates was available to further discuss the various minimum standards that the Virginia Department of Transportation has and to provide the Berard with a recommendation as to what standards would be best applicable to the subdivision requirements in Isle of Wight County. Mr. Coates stated that the County now has a very minimum road standard and that the subdivision ordinance should be changed to increase the minimum standards. Supervisor Turner moved to prepare an amendment to the subdivision ordinance. The vote in favor was (5-0). Chairman Bradby asked for citizens with concerns on road maintenance. D. C. Rose, Box 202, Carrollton, Virginia stated he had a concern about water drainage on his property. Mr. Coates. stated he would have Mr. Ward get in touch with Mr. Rose. Mr. Coates stated he had heard from Supervisor Turner regarding a turn lane at Route 258 and Route 10 which would allow Route 258 traffic to get on the bypass and that the Town of Smithfield had brought this up at the pre-allocation hearing for primary funds, but the Highway Board had not yet allocated funds for this project. Mr. Coates recommended that at this project be presented at the pre-allocation hearing. County Administrator Standish presented a resolution from 1989 relative to the primary interstate urban pre-allocation hearing which listed four projects and asked for the Board's direction in deleting or adding to the resolution in order that a new resolution be prepared for the March 15, 1990 meeting of the Board of Supervisors. Supervisor Turner moved that the turn lane at Route 258 and Route 10 be added to the resolution. The vote in favor was unanimous (5-0). SO~It ~c,r.~~~~.. 14 `~ 4 Chairman Bradby asked for persons with general County matters. 1 Waverly Horne, Highway 600 of Isle of Wight County, expressed his concern in the naming of Highway 600, between Highway 10 and Highway 602. Mr. Horne .stated this road was originally named Longview Road, which was acceptable, but had been changed to Oliver Drive, which was not acceptable. Supervisor Turner stated he would meet with Mr. Horne to discuss the best approach to naming .the road. // Chairman Bradby asked for the Community Development report. W. Douglas Casket', Assistant County Administrator/Community Development, presented the following plat for the Board's consideration: Plat showing property of Doris L. Jones, one (1) acre of land located off of Route 637, in Hardy Magisterial District. Supervisor Turner moved to approve the plat of Doris L. Jones. The vote in favor was unanimous (5-0). // Chairman Bradby called for the County Attorney's report. 1 County Attorney Crook advised that a committee of the Planning Commission studzed old maps and tried to find names that had historical significance. Mr. Crook stated. the County had an ordinance adopted after public hearings and also a resolution naming streets adopted after public hearings and that in order to change names of streets or roads, there would have to be a public hearing and further recommended to the Board that all requests of name changes be referred to the Planning Commission street naming committee. Supervisor Turner moved the establishment of a formal policy by referring all name change requests to the Planning Commission committee. The vote in favor was unanimous (5-0). County Attorney Crook presented an ordinance to amend Chapter 3, Section 3-21 of the Isle of Wight County code to amend the leash law to require that dogs may not run at large in subdivisions and asked for authority from the Board to advertise for a public hearing. Supervisor Turner moved to have County Attorney Crook advertise the amendment to the leash law for a public hearing. The vote in favor was unanimous (5-0). County Attorney Crook presented an ordinance to amend Chapter 3, Section 3-9 of the Isle of Wight County Code to add provisions for dog killing other domestic animals other than livestock or poultry and asked for authority from the Board to advertise for a public hearing. Supervisor Ross moved to have County Attorney Crook advertise amendment to Chapter 3, Section 3-9 of the Isle of Wight County Code to add provisions for dog killing other domestic animals other than livestock or poultry. The vote in favor was unanimous (5- O) . County Attorney Crook stated that he had responded by mail to the Board members regarding the Board°s request on the vacancy of 5 the Electoral Board. County Attorney Crook advised the Board that it would be in order for the Board to make a recommendation to the Circuit Court Judges concerning filling the vacancy who, under the applicable statutes, would have to be a Republican. Supervisor Bradshaw moved that the Board recommend Stanley Lowe to the Circuit Court Judges to fill the vacancy on the Electoral Board. The vote in favor was unanimous (5-O). // Chairman Bradby called for the County Administrator's report. Supervisor Edwards moved to adopt the following resolution. The vote in favor was unanimous (5-0}. RESOLUTION TO APPROPRIATE TWO HUNDRED NINETY-SIX THOUSAND DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE GENERAL FUND FOR THE WESTERN TIDEWATER REGIONAL JAIL WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia, has approved the construction of the Western Tidewater Regional Jail; and WHEREAS, the funds in the amount of two hundred ninety-six thousand dollars ($296,000) need to be appropriated from the unappropriated fund balance to the Western Tidewater Regional Jail, construction line item in the 1989-90 budget of the County of Isle of Wight. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia, that two hundred ninety-six thousand dollars ($296,000) from the unappropriated fund balance be appropriated to line item 14-3302E- 7016A, Western Tidewater Regional Jail, construction in the 1989- 90 budget of the County of Isle of Wight. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia, is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. Supervisor Turner moved to adopt the following resolution and endorse the application. The vote in favor was unanimous (5-0). RESOLUTION IN SUPPORT OF GENIEVE SHELTER OF ISLE OF WIGHT COUNTY AND THEIR REQUEST FOR FINANCIAL ASSISTANCE FROM THE VIRGINIA FAMILY VIOLENCE PREVENTION PROGRAM WHEREAS, the Genieve Shelter of Isle of Wight County was organized and has operated to provide critically important support, prevention., and direct services for victims of spouse abuse and their children in Isle of Wight County; and WHEREAS, the Genieve Shelter has existed solely on volunteer contributions to date, and is eligible for assistance under the Virginia Family Violence Prevention Program; and WHEREAS, the Genieve Shelter desires to enhance its abilities to provide quality service to clients and ensure professional coordination of volunteer efforts to address the serious and growing problems related to spouse abuse. NOW, THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Isle of Wight County that the organization and efforts of the Genieve Shelter are hereby endorsed, and the Commonwealth of Virginia is strongly encouraged to provide grant assistance as requested under the Virginia Family Violence Prevention Program. Chairman Bradby moved to adopt the following resolution. The UUL'11 ~~ rti~:r~~~ 6 vote in .favor was unanimous (5-0). RESOLUTION OF THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY IN SUPPORT OF THE CREATION OF THE HAMPTON ROADS PLANNING DISTRICT COMMISSION WHEREAS, the fourteen communities comprising Planning Districts Twenty and Twenty-one have developed areas of mutual concern and interests; and WHEREAS, since the creation of the respective Planning District Commissions in 1969, the two Standard Metropolitan Statistical Areas (SMSAs) have been merged into one Metropolitan Statistical Area (MSA) and opportunities for interaction have increased with new bridges and tunnels; and. WHEREAS, joint strategies for transportation, coastal zone management, and economic development are increasingly being performed on a Hampton Roads. basis; and WHEREAS, a continuing need. exists-for research, information, infrastructure needs, economic analyses and public policy determinations on a Hampton .Roads scale; NOW, THEREFORE, BE IT RESOLVED, it is the desire of the County of Zsle of Wight to participate in the creation of the Hampton Roads Planning District Commission to replace the .existing Peninsula Planning District Commission and the Southeastern Virginia Planning District Commission under the provisions of the Virginia Area Development Act. // Chairman Bradby called for New Business. Chairman Bradby asked for the Board's consideration in purchasing fixtures and tiles for the Rushmere Fire Department. Supervisor Turner moved to authorize County Administrator Standish to make purchases for fixtures and tiles for the Rushmere Fire Department. The vote in favor was unanimous (5-0). // Chairman Bradby:-called for Old Business. Application of Coastal Investors, Znc, for a Conditional Use Permit to locate an .identification sign for Red Oaks Mobile Community. Supervisor .Turner moved to approve a 12-foot setback as previously recommended by the Planning Director. The vote in favor was unanimous (5-0). // Chairman Bradby called for Appointments. Supervisor Bradshaw moved the Board reappoint Terry Hedgepeth from the Carrsville Election District to the Planning Commission. The vote in. favor was unanimous (5-0). Supervisor Turner advised that Mr. Wynne of the Public Service Authority had submitted his resignation and asked for the Board's direction in filling this vacancy. Supervisor Turner moved the Board appoint Henry Bradby from the Hardy Election District to the Public Service Authority. The vote in favor was unanimous (5-0). soaK 1..~ ~~:;~~~~~ ~~ Upon recommendation of County Attorney Crook and on motion of Supervisor Bradshaw, the Board voted unanimously (5-O) to approve the February 1, 1990 minutes of the Board of Sunerv~~nrc_ // County Attorney Crook requested an Executive Session under the Freedom of Information Act, Section 2.1-344 under paragraph 7 A.7 for consultation with Legal counsel concerning actual litigation, specifically the case of Keusal versus Isle of Wight County; under paragraph A.4, discussion of personal matters, specifically concerning the County Attorney; and paragraph A.3, discussion or consideration of acquisition or use of property far public persons, specifically negotiations concerning Windsor and Isle of Wight. Supervisor Edwards move the Board go into Executive Session for the reasons stated by County Attorney Crook. The vote in favor was unanimous (5-0). Upon the Board returning to open session, Supervisor Ross moved the adoption of the following resolution. The vote in favor was unanimous (5-0). CERTIFICATION OF EXECUTIVE MEETING WHEREAS, the Board of Supervisors has convened an executive meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, 2.1-344.1 of the Code of Virginia requires a certification by this Board of Supervisors that such executive meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the executive meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the executive meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: 5 NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 At 4:48 I'. M. Supervisor Ross moved the meeting be adjourned, which passed unanimously (5-O). enry H. Bradby, Chairman Myles E Stan ish, Clerk