Loading...
06-15-1989 Regular MeetingBDOK ~.4 >a~~353 1 D REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FIFTEENTH DAY OF JUNE IN THE YEAR NINETEEN HUNDRED EIGHTY NINE PRESENT,: Henry H. Bradby, Chairman Joel C. Bradshaw, Jr., Vice Chairman Steven W. Edwards Thomas L. Ross Richard L. Turner Also attending: H. Woodrow Crook, Jr., County Attorney' Myles E. Standish, County 'Administrator W. Douglas Caskey, Assistant County Administrator/Community Development David J. Murphy, Public Utilities Director/Acting Public Works Director Steven G. Bowman, Captain, Sheriff's Department Hilda W. Harmon, Budget and Finance Director Judy A. Begland, Economic Development Coordinator (7:40 P.M.) Betty Scott, Assistant Clerk The Chairman called the meeting to order at 7:02 P.M. and delivered the invocation. // Supervisor~Turner introduced Don Tuck, past Treasurer of Isle of Wight, England, and Roy Westmore, County Councilman and leader of the Conservative Party and past high .Sheriff of Isle of Wight, England, who are his guests while visiting in the County. Mr. Westmore read and presented a resolution, which was adopted by their Council November 1, 1988,.-recognizing Isle of Wight County, Virginia as their sister city. Mr. Westmore also presented each Board member with a copy of a book relative to their government activities. Chairman Bradby read and presented a resolution to Mr. Westmore recognizing Isle of Wight, England as the County's sister County.. Don Tuck thanked the Board members for their expression of good will to friends both in Isle of Wight, Virginia and Isle of Wight, England. // The Chairman asked for consideration of the proposed 1989-90 Budget by the Board. Supervisor Edwards expressed concern regarding the proposed $8,000 for library staffing, a proposed new full time position in the Economic Development Department and a proposed new part-time position in the Budget and Finance Department. County Administrator Standish informed Supervisor Edwards that the $8,000 requested for the library staffing was not an additional amount of funds, but would be a within the budget transfer. Supervisor Edwards moved the Board adopt the proposed budget approving the $8,000 transfer for library staffing, but deleting the requested positions in the Economic Development Department and Budget and Finance Department. 1 Supervisor Turner stated he hoped the Board would support the positions since growth is needed in the County and additional assistance would be required to perform the necessary tasks. County Administrator Standish informed the Board members that the Budget and Finance position was recommended by the auditors. supervisor Bradshaw stated he feels the positions are justified. eoaK ~.~ ~~cr~5~ Supervisor Edwards' motion was defeated ( 2-3) with Supervisors Edwards and Bradby voting aye and Supervisors Bradshaw, Turner and Ross voting nay. Supervisor Bradshaw moved the Board adopt the proposed budget, in the amount of $26,719,743, with the transfer of $8,000 for the library staffing position. The motion carried (4-i) with Supervisors Bradshaw, Turner, Ross and Bradby voting aye and Supervisor Edwards voting nay. County Attorney Crook advised the Board members that the proposed tax levy ordinance provides for tax levies as follows: 77 cents per $100 on real estate, 91 cents per $100 on machinery and tools, 91 cents per $100 on farm machinery, $1.00 per $100 on boats and water craft, $4.50 per $100 on all other tangible personal property and $1.50 per $100 on utilities gross receipts. Mr. Crook noted that the Board had adjusted the real estate tax to 75 cents per $100, and recommended .the Board adopt the proposed tax levy ordinance. On motion of Supervisor Turner, the Board voted unanimously (5-0) to adopt the following tax levy ordinance with the change of real estate from 77 cents per $100 to 75 cents per $100. AN ORDINANCE TO IMPOSE TAX LEVIES FOR ISLE OF WIGHT COUNTY, VIRIGNIA FOR FISCAL YEAR JULY 1, 1989 THROUGH JUNE 30, 1990 ADOPTED JUNE 15, 1989 BE IT AND IT IS HEREBY ORDAINED BY THE BOARD OF SUPERVISORS of the County of Isle of Wight, Virginia, to-wit: '~s tl) That there. is hereby levied for the fiscal year beginning July 1, 1989, a tax of $0.75 per one hundred dollars of assessed valuation on all taxable real estate, and all real and personal property of public service corporations in accordance with Section 58..1-2606 of the Code of Virginia, as amended; (2) That there is hereby levied for the fiscal year beginning July 1,, 1989, a tax of $0.91 per one hundred dollars of assessed valuation on machinery and tools used in manufacturing, mining, processing and re-processing businesses as defined in Section 58.1-3507 of the Code of Virginia, as amended; (3) That there is hereby levied for the fiscal year beginning July 1, 1989, a tax of $0.91 per one hundred dollars off' assessed valuation on farm .machinery and implements as defined in Section 58.1-3505. of the Code of Virginia, as amended; (4) That there is hereby levied for the fiscal year beginning July 1, 1989, a tax of $1.00 per one hundred dollars of assessed valuation on boats and watercraft as defined in Section 58.1-3506 of the Code of Virginia, as amended; (5) That there is hereby levied for the fiscal year beginning July 1, 1989, a tax of $4.50 per one hundred dollars of assessed valuation of all other tangible personal property as defined and classified in Sections 58.1-3500, 58.1-3501, 58.1-3503, 58.1-3504 and 58.1-3506 of the Code of Virginia, except that all household goods and personal effects as defined and classified in Section 58.1-3504 are exempt from said levy; (6) That there is hereby levied for the fiscal year beginning July 1, 1989, a tax of one half of ome percent of the gross receipts on all telephone and telegraph companies, water companies, the heat, light and power companies accruing from business in the County of Isle of Wight, Virginia, pursuant to Section 58.1-3731 of the Code of Virginia, as amended, however, in the case of telephone companies,. charges for long distance telephone calls shall be included in gross receipts for purpose of license taxation. 1 _] aoaK ~.4 ~~r~~55 BE IT FURTHER ORDAINED AS FOLLOWS: 1 1 (a) That all proceeds received for the fiscal year beginning July 1, 1989, from the County general tax rate levies, from other local revenue, from Federal and State funds and supplements and from all other funds and sources for general-County functions and, purposes, including public schools and public welfare, be credited to the General Revenue Fund of this County, and, when and if appropriated by the Board of Supervisors of this County, shall be used for such functions and purposes and to defray the charges and expenses of said County and all necessary charges incident to or arising from the execution of the lawful authority of the Board of Supervisors of this County; (b) That lump sum appropriations are hereby made on an annual basis for the fiscal year beginning July 1, 1989 from the General Revenue Fund to the funds for the separate items, categories, functions and purposes as shown and indicated in the budget adopted by the Board of Supervisors in June, 1989. (c) That the County Administrator is hereby authorized to make all expenditures in payment of all line items in said budget at any time during the fiscal year in any amounts so long as said amounts are not greater than the amount available in the fund for such item or category and said County Administrator is hereby authorized to make line item transfers within categories and from category to category so long as said transfers of line items are within said budget and do not exceed the funds available for such purpose. (d) That all encumbered funds which are earmarked for specific projects which are not expended during the current fiscal year will be carried over as encumbered funds for said projects for the ensuing years unless said encumbrances are removed by action by the Board of Supervisors. (e) That the Treasurer of Isle of Wight Count} is hereby authorized and directed to transfer to the indicated appropriate "funds" in the aforesaid Budget estimates from the General Revenue Fund, from time to time, as monies become available, sums equal to but not in excess of the appropriation herein made to such "funds" for the functions and purposes therein indicated from the General Revenue Fund for the period covered by this appropriation ordinance. (f) That the Treasurer of Isle of Wight County is hereby authorized to honor and pay all warrants-and to pay out funds from the various "funds" indicated in said Budget estimates for any contemplated expenditure for which funds have been made available and appropriated for such contemplated expenditures; (g) That this ordinance be entered in the minutes of this Board of Supervisors and that copies hereof certified by the Clerk of~this Board, be furnished the Treasurer of this County. [] // On motion of Supervisor Turner, the Board voted unanimously (5-0) to accept the low bid of $18,000 for janitorial services at the Courthouse complex and authorized County Administrator Standish to sign the contract when it has been approved as to form by the County Attorney. Supervisor Bradshaw moved the Board direct County Attorney Crook to prepare a proposed amendment to the motor vehicle license tax ordinance to provide for an increase of $5.00 for County decals. The vote in favor was unanimous (5-0). /~ 900K ~ 4 ~~C~•, ~~ Herbert DeGroft, past County representative on the Paul D. Camp Community College Board, thanked the Board of Supervisors for the opportunity to represent the County on the Board and suggested that Anne Reynolds Edwards be appointed to serve as his replacement. William H. Barrett, Carrsville resident, asked the Board to watch the budget closely, amd see that the 1990 County reassessment doesn't increase the amount of taxes too greatly which will have to be paid by the landowners at the new rate and assessment. // W. Douglas Caskey, Assistant County Administrator/Community Development, presented the following subdivision plats for the Board's consideration: a. Plat of the Butler's Pointe Subdivision, Section Two, Newport Election District. The Planning Commission recommended unanimous approval, stated Mr. Caskey. Mr. Caskey also stated all parcels will be served by individual wells and septic tanks to be approved on a lot by lot basis by the Isle of Wight County Health Department. He stated the plat and construction plans have been approved by the Virginia Department of Transportation, an erosion and sedimentation control plan has been approved by the Soil Conservation Service and the plat has been approved by the Department of Community Development. On motion of Chairman Bradby, the Board voted unanimously (5-0) to approve the plat of the Butler's Pointe Subdivision, Section Two. b. Plat of the Gracie W. Pierce Subdivision, Section Two, Lots 4, 5, 6, 7 and 8, Hardy Magisterial District. The Planning Commission recommended approval, said Mr. Caskey. Mr. Caskey continued stating that the plat was considered by the Board of Supervisors at its meeting on June 1, 1989, and due to two revisions recommended by the County Attorney, the plat was tabled. The plat has been revised to straighten the private right-of-way and. provide a turn-around at the end as recommended by the County Attorney, said.Mr. Caskey. Supervisors Edwards moved the Board approve the plat of the Gracie W. Pierce Subdivision, Section Two, Lots 4, 5, 6, 7 and 8 with tfie modifications and revisions. The motion carried unanimously (5-0,). c. Plat of ,;portion of T. P. Batten, Jr. property to be conveyed'to M. Delk Batten and Janet S. Batten, consisting of 6.60 acres of land located on Route 625, in Hardy Magisterial District. W. Douglas Caskey stated the proposed subdivision lot will be served by an individual well and septic tank system, and a sewage disposal construction permit was issued by the Isle of Wight County Health Department November 11, 1988. Mr. Caskey continued stating the plat has been reviewed and approved by the Virginia Department of Transportation and the .Department of Community Development.. The Planning Commission unanimously recommended approval, stated Mr. Caskey. W. Parker Councill, attorney representing the applicants, stated M. Delk Batten moved an 18th century house to this property not realizing he needed County approval prior to moving same. Mr. Council .stated the subdivision of the property was required by the bank for financing purposes and asked the Board's favorable consideration. No one appeared in opposition. 1 U On motion of Supervisor Turner, the Board voted unanimously (5-0) to .approve the plat of a portion of T. P. Batten, Jr. property being cconveyed to M. Delk Batten and Janet-S. Batten, eooK ~.4 ~~cc~57 consisting of 6.60 acres of land located on Route 625, in Hardy Magisterial: District. // 1 On motion of Supervisor Turner, the Board voted unanimously to adopt the following resolution recognizing Hattie Fitton for 39 years of exemplary services as Treasurer of the Town of Windsor. RESOLUTION RECOGNIZING HATTIE FITTON, TREASURER, TOWN OF WINDSOR, FOR EXEMPLARY SERVICE ' .WHEREAS, the County of Isle of Wight and the Town of Windsor share a long and proud tradition of citizen service; and WHEREAS, Hattie Fitton, who has served as the Treasurer for the Town of Windsor for 39 years exemplifies that tradition; and WHEREAS, Hattie Fitton's years of dedicated service have been marked by leadership, integrity and response to challenge and deserving of tribute; and WHEREAS, Hattie Fitton has a record of outstanding public service and has been recognized b~ the Hampton Roads Chapter of the American Society for Public Administration with a Lifetime Achievement Award. NOW, THEREFORE, BE IT RESOLVED that the Isle of Wight County Board of Supervisors hereby extends its sincere appreciation to Hattie Fitton for her commitment and dedication to the citizens of our community. Ori motion of Supervisor Ross, the Board unanimously (5-0) adopted the following resolution supporting the 1989-90 litter control grant application: RESOLUTION SUPPORTING THE 1989-90 LITTER CONTROL GRANT APPLICATION OF THE COUNTY OF ISLE OF WIGHT AND THE TOWN OF SMITHFIELD TO:THE COMMONWEALTH OF VIRGINIA DEPARTMENT OF WASTE MANAGEMENT WHEREAS, the Board of Supervisors of Isle of Wight County recognizes the existence of a litter problem; and WHEREAS, the Virginia Waste Management Act provides for the allocation of public funds in the form of grants for the purpose of enhancing local litter control programs. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby ,endorses such a program for. the County of Isle of Wight and expresses the intent to combine with the Town of Smithfield in a cooperative litter control program, contingent on receipt of such grant funds. i] BE IT FURTHER RESOLVED that the Board of Supervisors hereby authorizes the Isle of Wight County Administrator to apply on behalf of the County and Town of Smithfield for a grant; to be responsible for the administration, implementation, and completion of the program; accepts liability for its pro-rata share of any funds not properly used or accounted for pursuant to the program; and, requests the Virginia Department of Waste Management to consider and approve the application and program, which are in accord with the regulations governing use and expenditure of said funds. Supervisor Turner moved the Board approve the Central Fidelity Bank as~a depository of County funds as requested by the Treasurer, Beryl H. Perry, Jr., and directed County Administrator Standish to investigate the possibility of Crestar Bank also being a depository.. The motion passed by unanimous (5-0) vote of the Board. soar 14-'AG~358 e Supervisor Bradshaw moved the Board approve the Bank of Franklin as a depository of County funds. The vote in favor was unanimous (5-0). On motion of Supervisor Turner, the Board voted unanimously (5-0) to approve the following regional issues to be pursued with the Governor and General Assembly as recommended by the County Administrator: 1. State Funding Fir Local,School Construction It is recognized that the State Lottery Program is generating significant new revenues for the Commonwealth of Virginia. At the same time, localities in Virginia face significant costs related to new school construction and renovation. Increasing demands on limited local resources have reached critical proportions. The State should allocate the lottery fund proceeds to localities for school capital construction and other related projects. 2. Regional Transportation Improvements Each locality in the Hampton Roads area shares in a dynamic regional economy. Businesses and industries, and their employment opportunities, provide significant benefit to all residents of .this area. Increasing transportation difficulties on a regional basis, and the lack of alternatives available to localities to address such difficulties, may be the single largest detriment to maintaining and enhancing the economic viability of Hampton.Roads. The State should continue to make transportation improvements a priority, and should grant greater flexibility to local governments to generate revenues for such transportation improvements. 3. Growth Management While the 1989 session of the General Assembly considered growth management related issues, localities in the Hampton Roads region still do not have the authority to levy fees on new development necessary to cover the costs of providing increasing services. Localities, particularly those facing increasing. developmental pressures, critically need the ability to increase<general revenues via impact fees to pay for new school facilities, road improvements, recreational facilities, public health and safety services. and` numerous other costs that directly or indirectly result from new development. Supervisor Edwards asked County Attorney Crook whether the County could request that the Industrial Development Authority receive lottery funds to be earmarked to pay bond indebtedness. County Attorney Crook responded that the industry pays the bonds issued through the Industrial Development Authority. The Industrial Development Authority aids industry by issuing the bonds. The bonds. may be issued at a lower interest rate because they are tax exempt thus providing industry with low interest financing. He furhter informed the Board that although the bonds are issued in the County name,. no County funds are involved at any time. On motion of Supervisor Turner, the Board voted unanimously (5-0) to direct the County Administrator to work with Treasurer Perry to investigate the possibility of using credit cards to pay taxes and fees. County Administrator Standish informed the Board members that he had attended a seminar in Norfolk relative to new legislation on the Freedom of Information Act, and that he and County Attorney Crook would make a report to the Board and advise the elected and appointed County officials accordingly. County Administrator. Standish presented the Board a preliminary report from The Durrant Group on the possibility of C~ U 800K ~4 ~AG~•,~J building the proposed County jail .at the Nansemond Correctional Unit in Walters, which indicated the location is large enough and is buildable, but would not be feasible because of increased transportation costs. u Supervisor Bradshaw stated he was not in favor of the proposed jail being erected at the Nansemond Correctional site. Supervisor Turner asked County Attorney Crook if the Board could proceed with the proper rezoning permits for the property adjacent to the Courts Building. Mr. Crook stated he would not advise rezoning the adjacent property until the property has been purchased by the County. He stated that to proceed with rezoning the property fora jail would be tantamount to announcing that the Board was condemning the property since the Board did .not own the property. Supervisor Edwards asked if the proposed jail would be simply for the County's use or would Federal prisoners also be housed in the facility. County Attorney Crook informed Supervisor Edwards that there is no agreement with the Federal Government to house prisoners, however, we have looked into housing Federal prisoners because the Federal government will pay a high per diem to house prisoners as well as a portion of the construction costs. 1 D Supervisor Edwards also expressed an interest in the possibility of joining Suffolk in their jail expansion program. On motion of Supervisor Turner, the Board voted unanimously (5-0) to employ the firm of O'Brien and Gere to perform the landfill closure for the County, in the amount of $19,557, with the understanding that a survey of the old landfill is also necessary and a surveyor will be employed to provide a survey. // Captain Steven G. Bowman, Sheriff's Department, presented the following activity report for the month of May: 32 felony arrests, 69 misdemeanor arrests, 254 traffic arrests, 1,153 civil processes, $7,613 fines assessed, $3,660 costs assessed, 104 prisoner transports and 3 mental commitments. // On motion of Supervisor Bradshaw, the Board unanimously (5-0).approved the following name changes relative to. the street naming project: Route 603 from to Route 258 to be named Knoxville Road Route 609 from to Route 603 to Suffolk line - Sunset Road Route 612 from Route 632 to Suffolk line to be named Outland Route 694 from Route 612 to Suffolk line to be named Farmland // On motion of Supervisor Ross, the Board voted unanimously (5-O) to appoint Anne Reynolds Edwards, Route 4, Box 353, Smithfield, Virginia, to serve as a member on the Paul D. Camp Community College Board. Supervisor Ross moved the Board direct County Administrator Standish. to prepare a resolution, to be considered at the July 6, 1989 Board meeting, commending Herbert DeGroft for his services as a Board member on the Paul D. Camp Community College Board. The motion carried unanimously (5-0). On motion of Supervisor Ross, the Board unanimously (5-0) approved the reappointment of Dr. A. C. Rogers to serve as a member on the Isle of Wight County Industrial Development Authority. ' County Attorney Crook reminded the Board members that it will be necessary to appoint the Board of Assessors consisting of three members, one from each Magisterial District, at the July 6, 1989 Board meeting. eoaK ~.4 y~r~36a ~~ County Attorney Crook recommended the Board adopt the May 18, 1989 Board of Supervisors minutes. Supervisor Turner moved the Board adopt the May 18, 1989 minutes. The vote in favor was unanimous (5-0). // On motion of Supervisor Turner, the Board voted unanimously (5-O) to go into executive session for the purpose of discussing with legal counsel and staff members personnel issues, property acquisition and related matters that required advice of legal counsel. // Upon returning to open session, Supervisor .Bradshaw moved the Board approve a contract with the firm of Wingate Appraisals, in the amount of $169,000, to perform the 1990 County reassessment. The motion carried unanimously'(5-O). On motion of Supervisor-Ross, the Board voted unanimously (5-0) to reimburse the Zsle of Wiqht County Industrial Dbvelopment Authority $1,600 for previous land options regarding the proposed speedway project. // At 9:40 P.M. Supervisor Ross moved the meeting be adjourned, which passed unanimously (5-0). -~ ~..z ti ~--.. °~~~ My es Standish, Clerk %D``'~ Henry H ?rBradby, Chairman ~'