Loading...
05-18-1989 Regular MeetingaooK 14 ~:: ~`~ REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE EIGHTEENTH DAY OF MAY IN THE YEAR NINETEEN HUNDRED EIGHTY NINE PRESENT: Henry H. Bradby, Chairman Joel C. Bradshaw, Jr., Vice Chairman Steven W. Edwards (7:04 P.M.) Thomas L. Ross Richard L. Turner ° Also attending: H. Woodrow Crook, Jr., County Attorney Myles E. Standish, County Administrator W. Douglas Caskey, Assistant County Administrator/Community Development Kenneth L. Chandler, Assistant to the County Administrator " David J. Murphy, Public Utilities Director Sheriff Charles W. Phelps Hilda W. Harmon, Budget and Finance Director Betty Scott, Assistant Clerk The Chairman called the meeting to order at 7:02 P.M. The invocation was delivered by Supervisor Turner. // Chairman Bradby called for a public hearing to designate street names which was continued from the April 20, 1989 Board meeting. W. Douglas Caskey, Assistant County Administrator/Community Development, noted suggested changes on Route 621, Sycamore Cross and Route 675, Holly Point. Mr. Caskey continued stating that there are six street sections that are still under consideration. Chairman Bradby stated he would like the Board to table action on their decision until the June 1, 1989 meeting because he has three different suggested names for Route 626 and he would like an opportunity to meet with the citizens to determine an agreeable name. Paul Wilson, Longview resident, expressed concern relative to the name of Route 600, from Route 10 east to Longview. Mr. Wilson stated he does not want the road named Wills Corner and suggested it be named Brock Plantation, Brock or Whitehead. Mr. Wilson stated he prefers Brock Plantation. Supervisor Turner suggested the road be named Oliver road because people in the area know the road as the road Jesse Oliver's lived on for such a long time. Chairman Bradby presented a letter and petition, containing 28 names, received from Jean Lowery regarding the naming of Route 669. Chairman Bradby stated Mrs. Lowery and other citizens in the area want the road to remain Nike Park Road. On motion of Supervisor Ross, the Board voted unanimously (5-0) to table action on the street naming resolution until the June 1, 1989 board meeting. // County Administrator Standish introduced Bill Pierce, Regional Forester., who presented the 1988 annual report for his department. Mr. Pierce noted it had been a good year for the Forestry Department. Mr. Pierce stated that his department had answered only four fire calls last year that burned a total of six acres. Mr. Pierce continued stating that over 1,300 acres had been replanted with trees and the foresters had examined 6,500 acres for timberland owners in the County. // W. Douglas Caskey, Assistant County Administrator/Community Development, presented the following conditional use permit for the Board's consideration: The application of James H. and Barbara S. Holland for a BOOK 14 rM~~~33 conditional use permit to locate a mobile home for their daughter, .Debra S. Holland, on approximately fifty acres of land located on the north side of Route 603, between Routes 637 and 605, in Newport Magisterial District. No one appeared in favor or in opposition. The Planning Commission recommended approval with the stipulation that the mobile home be occupied only by Debra S. Holland and her immediate family, stated Mr. Caskey. Supervisor Edwards moved the Board concur with the Planning Commission's recommendation and approve the application of James H. and Barbara S. Holland for a conditional use permit to locate a mobile home for their daughter, Debra S. Holland, on approximately fifty acres of land located on the north side of Route 603, between Routes 637 and 605, in Newport Magisterial District with the condition that the mobile home be occupied only by Debra S. Holland and her immediate family. Mr. Caskey presented the. following subdivision plat for the Board's consideration: A plat showing property for Cypress Run Associates, Lot 2, located on the west side of Route 10, in Newport Magisterial District. Mr. Caskey stated the plat has been approved by the Virginia Department of Transportation, the Department of Comr„unity Development and is in compliance with all applicable ordinances. Mr. Caskey also stated the Planning Commission recommended approval by unanimous vote. Supervisor Turner informed the Board members that he has no financial interest, but has a contract with the people behind the subdivision regarding the sand pit and thus he would abstain from discussion and voting on the subdivision plat. Supervisor Ross moved the Board approve the plat showing property of Cypress Run Associates, Lot 2, located on the west side of Route 10, in Newport Magisterial District. The motion passed (4-0-1) with Supervisors Ross, Bradby, Edwards and Bradshaw voting aye and Supervisor Turner abstaining. // Supervisor Edwards queried Mr. Caske}~ as to the progress on upgrading the road off Route 603 on which Carl E.• Eason and Wilson Eley Holland reside. Mr. Caskey gave a status report on same. // County Attorney Crook informed the Board members that an agreement has been prepared for expansion of law enforcement with the Town of Smithfield and the County. Mr. Crook stated the original agreement was for drug laws and the revised agreement now includes criminal laws. Mr. Crook further stated that the agreement had been prepared at the request of the Sheriff and Town Police Chief and had been approved by the Smithfield Town Council. Mr. Crook recommended the Board approve the agreement. On motion of Supervisor Ross, the Board voted unanimously (5-0) to approve the agreement and authorize Chairman Bradby to sign same on behalf of the Board. SUPPLEMENTAL AGREEMENT TO RECIPROCAL AGREEMENT DATED NOVEMBER 4, 1976 THIS SUPPLEMENTAL AGREEMENT, made and entered into as of the 1st day of April, 1989, by and between the TOWN OF SMITHFIELD, .a Virginia municipal corporation situate in Isle of Wight County ("the Town"); and THE COUNTY OF ISLE OF WIGHT, ("the County"): - -' WHEREAS, the Town and County entered into a reciprocal agreement dated November 4, 1976, pursuant to Section 15.1-131 and 15.1-131.3 of the Code of Virginia, to provide 9uoK 14 -m:~~334 for the provision of mutual aid for the enforcement of laws designed to control or prohibit the use or sale of controlled drugs as defined in Section 54.524.2 of the Cade of Virginia; and WHEREAS, the Town and the County find that the need exists to expand the scope of the provision of police services to each other beyond that of the enforcement of laws designed to control or prohibit the use or sale of controlled drugs, and that the expansion of the scope of the provision of police services is in the best interest of the citizens of both the Town and the County: NOW, THEREFORE, WITNESSETH: That for and in consideration of the mutual benefits to be derived hereunder by the Town and the County, the Town and the County hereby agreed: _ 1. That pursuant to Section 15.1-131.3 of the Code of Virginia, the Town and the County agree to cooperate in the furnishing of police services, each to the other, for all such law enforcement services in all such cases and instances as the chief law enforcement officer of the Town and the County determine appropriate, provided that the chief law enforcement officer of the Town and the County, or his deputy, shall first request the furnishing of police services by the other. 2® For purposes of this agreement, the chief law enforcement officer of the Town shall be the Chief of Police of the Town of Smithfield and the chief law enforcement officer of the County shall be the Sheriff of Isle of `t~]ight County. 3. That the reciprocal agreement dated November 4, 1976, between the Town and the County, is hereby amended to include, by reference, the above paragraphs. In all other respects, the reciprocal agreement dated November 4, 1976, shall remain in full force and effect. Witness the following signatures, the Town of Smithfield having caused this supplementary agreement to be executed on its behalf by its Mayor pursuant tt a resolution of the Town Council of the Town of Smithfield adopted May 2, 1989, and the County of Isle of Wight having caused this supplementary agreement to be executed on its behalf by the Chairman of the Board of Supervisors pursuant to a resolution of the Board of Supervisors dated Ma6 18, 1989. // County Administrator Standish introduced Alan S. Nogiec, Director of the Isle of Wight County Recreational Facilities Authority, who gave a presentation regarding the Virginia Outdoor project which will provide outdoor recreational improvements at the old Smithfield High School. The improvements will include landscaping, softball and soccer fields, a playground, parking lot and a recreation area for senior citizens. Mr. Crook questioned Mr. Nogiec why the access from Route 626 was being cut off to the project to which Mr. Nogiec had no answer. On motion of Supervisor Ross, the Board voted unanimously (5-0) to support the Virginia Outdoor project in the amount of $136,000 (with the County bearing 80% of the cost and the Town of Smithfield 20%). Supervisor Turner moved the Board approve the Waterford Oaks Subdivision water service agreement subject to final agreement between County and developer regarding proffers. The motion passed by unanimous (5-0) vote of the Board. On motion of Supervisor Ross, the Board voted unanimously (5-0) to defer action on the Waterford Oaks Subdivision request for sewer services until negotiations are complete between the County, developer and landowner. ~I~ aooK 14 ,~~~33J Supervisor Ross moved the Board approve the Virginia Power contract for electric service as negotiated by the Virginia Municipal League and the Virginia Association of Counties, and authorize Chairman Bradby to sign same. The vote in favor was unanimous (5-0). On motion of Supervisor Turner, the Board voted unanimously (5-0) to continue the contract for auditing services of Goodman and Company, auditors, for an additional year and directed County Attorney Crook to review the possibility of considering a three year contract. The motion carried unanimously (5-0). Supervisor Turner moved the Board adopt the following resolution to appropriate $69,400 from the unappropriated fund balance of the County of Isle of Wight for the comprehensive land use plan and capital improvements plan. The vote in favor was unanimous (5-0). RESOLUTION TO APPROPRIATE SIXTY-NINE THOUSAND FOUR HUNDRED DOLLARS FROM THE UNAPPROPRIATED FUND BALANCE OF THE COUNTY OF ISLE OF WIGHT FOR THE COMPREHENSIVE LAND USE PLAN AND CAPITAL IMPROVEMENTS PLAN WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has contracted for a Comprehensive Land Use Plan and Capital Improvements Plan; and WHEREAS, the funds in the amount of sixty-nine thousand four hundreds dollars ($69,400) can be appropriated from the Unappropriated Fund Balance to the Comprehensive Plan Use Plan and Capital Improvements Plan line items in the 1988-89 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that sixty-nine thousand four hundred dollars ($69,400) be appropriated from she Unappropriated Fund Balance to line items 14-9415-3002, Comprehensive Land Use Plan ($55,000) and 14-9416-3002, Capital Improvements Plan ($14,400) in the 1988-89 budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all the things necessary to give this resolution effect. On motion of Supervisor Ross, the Board voted unanimously (5-0) to adopt the following resolution to appropriate the $100,000 grant from the Virginia State Library for renovation of the County library in Smithfield. RESOLUTION TO APPROPRIATE ONE HUNDRED THOUSAND DOLLARS FROM THE VIRGINIA STATE LIBRARY FOR RENOVATION OF THE COUNTY LIBRARY WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia is serving as fiscal agent for the renovation of the County Library in Smithfield; and WHEREAS, the Walter Cecil Rawls Library was awarded a grant in the amount of one hundred thousand dollars ($100,000) for the renovation of the County Library in Smithfield; and WHEREAS, the funds in the amount of one hundred thousand dollars ($100,000) can be appropriated from the Virginia State Library to the County Library, renovation line item in the 1988-89 budget of the County of Isle of Wight, Virginia. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that one hundred thousand dollars ($100,000) be appropriated from the Virginia State Library to line item 14-9404-9999, County Library, renovation, in the 1988-89 budget of the County of Isle of Wight, Virginia. ~~.QK ~4 r~ur~•JL BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. County Administrator Standish informed the Board that correspondence has been received from the State relative to closing out the County landfill as soon as possible, as well as for submitting a plan for closure. Mr. Standish stated the cost will be expensive, however, no firm figure has been obtained as yet. Mr. Standish stated he will keep the Board advised accordingly. County Administrator Standish gave a status report to selection of the Board members regarding the E911 program and stated that the consultants who accomplish the housing numbering may be complete within the next couple of months. On motion of Supervisor Ross, the Board voted unanimously (5-Oj to authorize County Administrator Standish and appropriate staff to interview all applicants for the County's reassessment, rank them, and negotiate scope, and cost, and report back to the Board on same. // Supervisor Edwards noted an upcoming series of meetings on the .Virginia Freedom of Information Act, sponsored by the Attorney's General Office. It was suggested that County staff may find the seminars useful, and that all elected and appointed local officials should have a copy of the Act. // Supervisor Edwards suggested the Board consider combining the positions of Public Works Director and Public Utilities Director in an attempt to save the County money. Supervisor Edwards also suggested that the Personnel Committee meet and discussion the possibility of same prior to the June 1, 1989 meeting. Supervisor Turner stated he feels the two positions should continue to be separate. County Administrator Standish stated that the Public Works Director position is already overworked and that cutting the position to save money would hurt the County in the long run because services would suffer. Following discussion, Supervisor Edwards moved that no action be taken on filling the position until the Personnel Committee met with the County administrator. The motion failed in a tie vote, with Supervisors Bradby and Edwards voting aye, Supervisors Turner and Ross voting nab and Supervisor Bradshaw stating he was not ready to vote on it. County Attorney Crook stated the tie vote could be taken care of at the June 1, 1989 meeting since Supervisor Bradshaw was not prepared to vote at this time. // Sheriff Charles W. Phelps presented the April 1989 activity report to the Board as follows: 3,090 manhours, 51,288 miles, 1,096 papers served, 319 response to calls, 153 prisoners transported, 34 misdemeanors with 29 arrests, 44 felonies with 30 arrests, 170 traffic summons issued 6 for no County tags, and $5,689 fines collected. // Randolph Barlow, Hardy resident and Smithfield Volunteer Fire Department member, expressed concern regarding the allocation of funds in the amount of $367,000, for the Rushmere Volunteer Fire Department stating that the Department has been in existence for two years and to date does not have any. certified firefighters. Mr. Barlow also expressed concern regarding the increase of taxes to help defray this cost. 1 aooK 14 .~~~33 ~ 1 Fred Mitchell, Carrollton resident and a member of the Carrollton Volunteer Fire Department, expressed concern relative to the amount of funding for the Rushmere Volunteer Fire Department, and stated he thinks that the Board's support of the Rushmere Volunteer Fire Department will be setting a precedent for future fire departments. Mr. Mitchell also expressed concern regarding the raising of taxes and reassessment, as well as the public hearing for the proposed 1989-90 County budget being held at 2:00 P.M. rather than 7:00 P.M. when more County citizens could attend. // On motion of Supervisor Bradshaw, the Board voted unanimously (5-0) to recommend that Anthony Kind, Route 1, Box 9, Franklin, Virginia, be appointed by the Circuit Court Judge to serve as a member of the Board of Zoning Appeals from the Carrsville Election District. Chairman Bradby moved to reappoint Lottie Little, Route 2, Box 462, Smithfield, Virginia and Bobby Bowser, 5 Crest Circle, Smithfield, Virginia, as members of the Planning Commission from the Hardy Election District. The vote in favor was unanimous (5-0). On motion of Supervisor Edwards, the Board voted unanimously (5-0) to appoint Smithfield Town Manager, Elsey Harris, and Windsor Town Administrator, Steven Suefer, to serve as ex-officio members of the Planning Advisory Committee. // I Supervisor Turner recognized past Board of Supervisors Chairman, Gurley A. Barlow, Jr., and welcomed him to the meeting. Mr. Barlow thanked Supervisor Turner and stated he was attending in support of comments made by Randolph Barlow and Fred Mitchell. // At the suggestion of County Attorney Crook and on motion of Supervisor Ross, the Board voted unanimously (5-0) to table action on approval of the April 20, 1989 minutes in order for the Board to thoroughly review the minutes relative to their comments concerning the discussion and motions on HRSD. // Supervisor Turner moved the Board go into executive- session for the purpose of discussing matters requiring legal counsel and personnel matters. The vote in favor was unanimous (5-0). // At 4:38 P.M. Supervisor Rohs moved the mpatiaq btu adjourned, whioh passed unanisaousiy (6-4~. Henry i. Bra~by~irman ~,,~~ My es Standish, C er 1