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10-15-1987 Regular Meeting (2)Page 414 REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FIFTEENTH DAY OF OCTOBER IN THE YEAR NINETEEN HUNDRED EIGHTY SEVEN PRESENT: Henry H. Bradby, Chairman C. Fred Bailey, Vice Chairman .Thomas L. Ross Richard L. Turner ABSENT: Joel C. Bradshaw, Jr. Also attending: H. Woodrow Crook, Jr. County Attorney Myles E. Standish, County Administrator Douglas Caskey, Community Development Director Kenneth Chandler, Assistant to..County Administrator Terry D. Lewis, Planning Director Betty Scott, Assistant Clerk The Chairman called the meeting to order at 7:04 P. M. The invocation was delivered by Chairman Bradby. // Planning Director Lewis presented the following conditional use permit applications for the Board's consideration: 1. The application of Richard and Joyce Brantley for a conditional use permit to locate a mobile home for their son, Christopher Brantley, on approxi- mately 8 acres of land located on Route 620, in Newport Magisterial District. No one appeared in favor or in opposition. The Planning Commission voted unanimously to recommend approval, stated Mr. Lewis. Supervisor Turner moved the Board approve the application of Richard and Joyce Brantley for a conditional use permit to locate a mobile home for their son, Christopher Brantley, on approximately 8 acres of land located on Route 620, in Newport Magisterial District with the condition the mobile home be occupied only by Christopher Brantley and his immediate family. The vote in favor was unanimous. 2. The application of Cleve Wood for a conditional use permit to locate a mobile home for a farm tenant, to be• responsible for Perdue Chicken houses, on 37 acres of land on Route .258, in Windsor Magisterial District. No one appeared in favor or in opposition. The Planning Commission voted unanimously to recommend approval, stated Planning Director Lewis. On motion of Supervisor Bailey, the Board voted unanimously to approve the application. of Cleve Wood for a conditional use permit to locate a mobile. home for a farm tenant, to be responsible for Perdue Chicken houses, on 37 acres of land located on Route 258, in Windsor Magisterial District with the condition the mobile home be occupied only by the farm tenant and his immediate family. 3. The application of Robert and Hazel Cundiff for a conditional use permit to locate a mobile home for their son, Mark Cundiff, while he is building a residence on .5 acre of land located 1 1 1 1 October 15, 1987 Page 415 on Route 712, Vellines Lane, in Newport Magisterial District. No one appeared. in favor or in opposition. The Planning Commission voted unanimously to recommend approval for a period of five years, said Mr. Lewis. Planning Director Lewis stated the original conditional use permit was approved September 20, 1984 for a period of three years and Mr. Cundiff had not been able to complete preparation and arrangement of financing for his home, and therefore, he is seeking a permit for an additional period of time to allow him to construct a permanent residence. Supervisor Ross questioned why the Planning Commission recommended approval for five years rather than three years which has been the policy. Following discussion, Supervisor Bailey moved the Board approve the application of Robert and Hazel Cundiff for a conditional use permit to locate a mobile home for their son, Mark Cundiff, while he is building a residence on .5 acre of land located on Route 712, Vellines Lane, in Newport Magisterial District for a period of three years. The motion carried unanimously. Planning Director Lewis presented the following subdivision plat for the Board to consider: Longview Acres - a subdivision of 44 lots located on Route 600 in Newport Magisterial District. 1 Planning Director Lewis made the following report: The Planning Commission reviewed a proposed plat for this subdivision during its meeting on March 10, 1987. Although water system plans were not complete at that time, .the Commission voted unan mcusly to recommend approval provided the entrances to Lots 1, 19, 23 and 24 were only from interior streets of the subdivision and on~.y one curb cut each (driveway entrance) was provided for Lots 33 and 34 and Lots 36 and 37•to Rout: 600. The proposed plat was presented to the Board of Supervisors on April 2, 1987 and the recommendation of the Commission was unanimously accepted by the Board of Supervisors. At this time, the water system plans have been. completed and approved by all reviewing agencies including the Health Department which has issued a construction permit for the system. The road construction plans have been approved by the Department of Highways. 1 Approval of the subdivision is recommended provided (1) Lots 1, 19, 23 and 24 shall have driveway entrances only to interior streets of the subdivision and (2) only one curb cut each (driveway entrance) shall be provided for Lots 33 and 34 jointly and Lots 36 and 37 jointly. . On motion of Supervisor Turner, the Board voted unanimously to approve the Longview Acres subdivision plat, a subdivision of 44 lots. located on Route 600 in the Newport Magisterial District. Relative to the construction bond for Longview Acres subdivision, Mr. Lewis presented the following report: The developers have submitted contracts showing the construction costs for roads, $206,950.00, and water system $102,945.55 for the project and would like the county to set the amount of bond. Mr. Crook should be able to advise you about the suitability of using the contracts to set the bond amount. October 15,1987 Page 416 If the contracts are acceptable, the amount of the bond recommended, based on the contracts, is $340,885.10. Supervisor Turner moved the Board approve the Longview Acres Subdivision construction bond at $340,885.10. William H. Riddick, attorney representing the .applicants, appeared and presented letters from the contractors relative to the. road and well work which has been completed. Mr. Riddick stated $6,980.00 had been paid for work on the water system and $138,600.00 had been paid for road construction and he feels the completed work should not be bonded because it is a permanent fixture and cannot be moved. Douglas Caskey, Community Development Director, informed the Board members he had talked with Ray Evans, of the Department of Highways and Transportation, who had been requested to advise the County regarding the improvements made. Mr. Caskey continued stating the grading work has been done and the stone based installed. There is some erosion problem evident on the site, no seeding has been done and some devices have not been installed. Mr. Caskey further stated Mr. Evans said the project is about 25$ to 30$ complete and if the seeding had been done it would be about 35$ to 40$ complete. Planning Director Lewis stated it has been the policy to require the full amount of the bond be posted and remain until ready to be accepted by the Department of Highways and Transportation system. Mr. Lewis continued stating it is necessary to know the number of houses before the Department of Highways and Transportation will accept same, which could be a long period of time and damage can occur which the County would be responsible for. Mr. Riddick stated the Board had allowed bonds to be reduced and feels the developers should be given credit for money already expended. Following discussion, Supervisor Turner rescinded his original motion and moved the Board set the construction. bond for Longview Acres. subdivision at $260,000.00. The vote in favor was unanimous. 1/ County Attorney Crook requested an executive session to discuss with the Board members intergovernmental contract negotiations. Supervisor Bailey moved the Board go into executive session to discuss with legal counsel and staff members intergovernmental contract negotiations. The motion carried unanimously. The Board went into executive session at 7:41 P.M. and returned to open session at 8:22 P.M. // Supervisor Ross moved the Board fund the short fall of $6,000..00 for the Walter Gecil Rawls Library. Supervisor Bailey amended the motion that this would a one time only expenditure. The vote in favor was unanimous. Supervisor Bailey suggested that if the situation should occur again the matter be negotiated between the Board and the Town of Smithfield. On motion of Supervisor Ross, the Board voted unanimously to direct County Administrator Standish to meet with the Smithfield Town Manager and architects relative to the library renovation project grant in the amount of $381,000.00 and authorized County Administrator Standish to put the project to bid. 1 1 fl October 15, 1987 Page 417 Supervisor Ross moved the Board authorize County Administrator Standish to provide directions relative to additional funding regarding efforts to abate further deterioration of the library portion of the building, improvements within the structure and outside aesthetic improvements and demolition costs. The motion carried unanimously. Supervisor Turner moved the Board accept the Southeastern Virginia Areawide Model Program, Inc. (SEVAMP) grant, in the amount of $28,073, for health education and. screening, to be administered by the Western Tidewater Health District, and authorized the County Administrator to execute the appropriate contractual agreements. The motion passed by unanimous vote of the Board. // County Attorney Crook informed the Board members that representatives of the firm of Detention Development Corporation were present to present a presentation relative to the construction of a jail. // Supervisor Turner left the meeting at 8:30 P.M. // James C. Rushing, III, President of Detention Development Corporation, introduced his co-workers; John Justice, Vice President; Bob Gibson, consultant; and Walter Sheffield, legal advisor. bIr. Rushing stated that rather than go through the standard procedure of hiring an architect and putting the project out to bids, he would suggest the County consider using his firm's expertise in designing and building jails and pointed out that they seek to develop solutions to the dentention needs in any or all of five areas: (1) design/consulting, (2) detention equipment, (3) cell fabrication/erection, (4) general contracting and (5) financing. Mr. Rushing proposed a structure with pods for housing prisoners. The pods are like spokes on a wheel with a central control point in the middle. More pods can be added as necessary and without disturbing the jail operation. Mr. Rushing stated he understood the county has received favorable response from the United States Marshal's Office about housing federal prisoners in a county jail. Mr. Rushing further commented that the County would receive money for construction in return for a lease on a certain number of beds that would be available for the Marshal's Office. The County would also receive a federal per diem payment for each prisoner housed in the jail. i Mr. Rushing stated the jail could be constructed within 16 months for a cost of $4.5 million. Mr. Rushing also stated his plans are highly recommended by the State Department of Corrections. // On motion of Supervisor Bailey, the Board voted unanimously to approve the General Fund Bill Register as amended. // County Attorney Crook recommended the Board of Supervisors minutes of September 3 and September 17, 1987 be approved. Supervisor Ross moved the Board approve same. The vote in favor was unanimous. October 15, 1987 Page 418 , /I At 9:43 P.M., Supervisor Ross moved the meeting be adjourned. The motion passed unanimously. enry H. radby, Chairman Myles E Standish, Cler 1