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08-27-1987 Regular MeetingPage 376 REGULAR MEETING OF THE ISLE OF WIGHT COUNT SUPERVISORS HELD THE TWENTY SEVENTH DAY OF YEAR NINETEEN HUNDRED EIGHTY SEVEN PRESENT: Henry H. Bradby, Chairman C. Fred Bailey, Vice Chairman .Joel C. Bradshaw, Jr. Thomas L. Ross Richard L. Turner Y BOARD OF AUGUST IN THE Also attending: H. Woodrow Crook, Jr., County Attorney Myles E. Standish, County Administrator Terry D. Lewis, Planning Director Betty Scott, Secretary The Chairman called the meeting to order at 7:0.3 P. M. The invocation was delivered by Supervisor `Purner. // Chairman Bradby called for a public hearing on the School Bond issue and recognized Dr. V. J. Morlino, Superintendent of isle of Wight County Schools. Dr. Morlino stated he had talked wi h the Board members on previous occasions regarding the "Five Year Capital improvement Plan".and presented a request for $1.7 million for the first year-of the five year school plan. He stated he had relayed back to the School Board the sentiments of the Board of Supervisors and now the request is for $1,305,000, said Dr. Morlino. Dr. Morlino asked for the Board's favorable consideration for that which is part of the plan for 1987-1992. Dr. Linda Morgan, School Board Chairman, asked for 'the Board's endorsement of the proposed plan. Mrs. Morgan continued stating the 1987-88 proposal is unfinished as planned. Mrs. Morgan spoke in favor of the air conditioning units, screens, lighting, sidewalks and parking lots for the five County schools. Supervisor Bailey expressed concern regarding the use of air conditioners for only a one month. period, but conceded that air conditioning would probably help the education in the County. Supervisor Ross stated he-would go along with the School Board's decision of deciding items that. needed attention such as paving the parking lots. Supervisor Turner stated he had much criticism from parents due to the fact there is no air conditioning in the schools and asked how the School Board planned to use the excess $300,000..00 construction money. Dr. Morlino stated the money in the construction account was for capital projects and in the five year plan for projects then:: is a need for up-front money. Following discussion and on motion of Supervisor Bailey, the Board voted unanimously to adopt the resolution authorizing the School Board to apply for the $1,305,000.00 in bonds through the Public School Authority. Regarding the $350,000 School Board construction money on had, Supervisor Bailey recommended the money be spent ror paving the parking lots in 1988-89 and conversion of buses to diesel. County Attorney Crook stated the funds for capital improvement which. the School Board has is part of literary loans which has to be used for construction. Anything that is not construction cannot be applied to that fund, stated Mr. Crook. Mr. Crook continued stating you are borrowing the money-for the .air conditioning units and .there. is nothing wrong with that; however, converting buses to diesel is not construction. ~I August 27, 1987 Page .317 Following discussion, Dr. Morlino asked for > clarification of the Board°s decision regarding the bond' issue. County Attorney stated the Board voted in favor of the $1,305,000.00 bond issue. Dr. Morlino continued stating, to the Board of Supervisors, "Y gather from.. the conversation you made a suggestion to the School Board the other projects can be done with construction money and should be done as soon as possible and done within the limits of the law. We will surely do that .and we appreciate your consideration". Supervisor Bailey moved the Board authorize the Chairman and Clerk to sign the bond resolution approved by the County. The vote in favor was unanimous. (See attached Resolution.) /> Cheryl March Rideout, resident of Route 1, Box i10, .Franklin, Virginia, expressed concern relative to the..~chool bus stop for her children.. Mrs. Rideout stated she had discussed this situation with the school principal, Richard Crawford, and he told her the bus stop had been moved to Doughty's. -Mrs. Rideout feels the bus stop should be put back at its original stop due to the fact it has been. there ..over 30 years. Mrs. Rideout also stated she had discussed the matter with Mrs. Butler, School Board representative and Peyton Barlow, Superintendent of Transportation for the 'Schools. .Chairman Bradby suggested Mrs. Rideout di cuss the matter with the School Board to see if they can't come to wn agreement. Larry Clarke, Carrsville citizen addressing the Board, stated the bus stop should be at its original location also. Roy Batten, Hardy District resident, spoke in support of an auditorium at the Smithfield High School. .Chairman.. Bradby stated he concurred with his remarks. // Planning bisector Lewis presented the following conditional use permit applications for the Board's consideration: 1. The application of Stanley N. Holmes, Sr. for a conditional use permit to locate a mobile home for son, Andra Holmes, on four acres of land, on Route 10 in Hardy Magisterial District. No one appeared in favor or opposition. The Planning Commission recommended approval, said Mr. Lewis. Supervisor Ross moved the Board accept the recommendation of the Planning Commission and approve the application of Stanley ;N. Holmes, Sr. for aconditional use permit to locate a mobile home for his son, Andra Holmes, on' four acres; of land,,on Route 10 in Hardy Magisterial District with the condition the mobile home `be occupied only by Andra Holmes and his immediate family. The motion carried unanimously. 2. The application of Anthony Green for a conditional use permit to locate a mobile home for 36 months on 3 acres of land located off Route 614, ih Hardy Magisterial District. No one appeared in favor or opposition. The Planning Commission voted unanimously to recommend approval, said Nr. Lewis. August 27, 1987 Page 378 Supervisor Ross. moved the Board accept the.Planning Commission's recommendation and approve the application of Anthony Green for a conditional use permit to locate a mobile home for 36 months on three acres of land located off. Route 6i4, in Hardy Magisterial District. .The vote in: favor was unanimous.. 3. The application of Linwood Robertson for a conditional. use. permit to locate a mobile home... while building a residence on 1.5 acres of land located on Routes 62O and 652,.. in Hardy Magisterial District. No one appeared in favor or opposition. The Planning Commission voted to recommend approval, said Planning Director Lewis. Supervisor Ross moved the Board approve the application of Linwood Robertson for a conditional use permit to locate a mobile home while building a residence on 1.5 acres of land located on Routes 620 and 6..52, in Hardy Magisterial:. District. The motion passed by unanimous vote of the Board. 4. The application of Edward Dowdy for a conditional use permit to extend existing mobile home. approval for 18 additional months on 10 acres of land located on Route 644,. in Hardy Magisterial: District. No one appeared in favor or opposition. The Planning Commission voted to recommend approval, said Mr_. Lewis. Mr. Lewis continued .saying the applicant has begun work but needs same° additional time because of financial reasons.. Supervisor Bailey moved the Board accept the recommendation of the Planning Commssi-on and approve the application of Edward Dowdy for a conditional use permit to extend the existing mobile home approval for 18 additional. months on 10 acres of land located on .Route-644, in Hardy Magisterial District. The vote in favor was unanimous. Planning Director Lewis presented the following subdivision plats for the Board's consideration: 1. Plat showing the property of Ray M. and Charlene S. Jackson, 16.606 .acres of land located off. Route 626, in Hardy Magisterial District. The plat has been reviewed by the Health Department and the Department of Highways and Transportation, said Mr. Lewis. The Planning Commission voted unanimously to recommend approval, said Planning Director Lewis. On motion of Supervisor Bailey, the Board voted unanimously to approve the subdivision plat showing the property of Ray M, and Charlene S. Jackson, 16.606 acres of land located off .Route 626, in Hardy Magisterial District. 2. Plat showing the subdivision of a portion of the Marilynn C. Edwards property., 1.21 acres of land located on Routes 677 and 626, in Ha.r~y=Magisterial District. The plat has beer. reviewed by the Department of Health and the Department of Highways and Transportation, said Mr. Lewis. The Planning Commission voted unanimously to recommend approval, stated Mr. Lewis. Supervisor Bailey moved the Board approve the plat showing the subdivision of a portion of the Marilynn C. Edwards property, 1.21 acres of land located on Routes 677 and 626, in Hardy Magisterial District. The motion passed by unanimous vote of the Board. August 27, 1987 Page. 379 3. Plat showing the two lot division of the property of Cecil S. and Carol G. Rhodes, 2.066 acres located on Route 654 in Windsor Magisterial District. Mr. Lewis stated the plat has been reviewed by the Department of Health and the. Department of Highways and Transportation. .The Planning Commission voted unanimously to recommend approval, said Mr. Lewis. On motion of Supervisor Turner, the Board voted unanimously to approve the plat showing the two lot division of the property of Cecil S. and Carol G. Rhodes, 2.066 acres of land located on Route 654 in Windsor Magisterial District. 4. Plat showing a five lot division of the S. Othello Batten property, located on Route 626, in Hardy Magisterial District. The plat has been reviewed by the Department of Health and the Department of Highways and Transportation, stated Mr. Lewis. The Planning Commission voted to recommend approval, stated Mr. Lewis. On motion of Supervisor Bailey, the Board voted unanimously to approve the plat showing a five lot division of the S. Othello Batten property located on Route 626, in Hardy Magisterial District. 5. Plat showing the subdivision of the property of Eugene S. King and A. Sidney King, a four lot subdivision on Route 662, Whippingham Parkway, in Newport Magisterial District. Mr. Lewis stated the plat has been reviewed by the Department of Health and the Department of Highways and Transportation. Mr. Lewis stated the Planning .Commission. voted unanimously to recommend approval. Supervisor Bailey moved the Board approve the plat showing the subdivision of the property of Eugene S. King and A. Sidney King, a four lot subdivision on Route 662, Whippingham Parkway, in Newport Magisterial District. The vote in favor was unanimous. On motion of Supervisor Ross, the Board voted unanimously to approve the final Thomas Park Bill Register in the amount of $302.24. // County Administrator Standish informed the Board members that a meeting with the Isle of Wight County Firemen's Association August. 12, 1987 they voted unanimously to request the County provide these funds for the four volunteer fire departments. Specifically, the County was requested to divide the money equally among the four volunteer groups with the amount to be approximately $4,150 per department, stated Mr. Standish. Mr. Standish continued stating the volunteer groups would provide an outline of how the funds are to be expended. On motion of Supervisor Turner, the Board voted unanimously to divide the Fire Programs Grant Fund equally among the four volunteer groups with the amount to be approximately $4,150 per department. On motion of Supervisor Bailey, the Board voted unanimously to approve revenue sharing, in total amount. of $40,000, for work on the N&W railroad crossing at Antioch Crossing on Route 638.. August 27, 1987 Page 380 Supervisor Bailey moved County Administrator Standish be directed to seek the services of professional movers to move the various offices into the new Courthouse addition at a cost not to exceed $2,000.. The motion carried unanimously. County Administrator Standish presented the Board members with information relative to the recent notice from the Regional Planning District Commission regarding a site in Suffolk. nominated for the EPA cleanup funds because of adverse environmental conditions. No action was taken at this time. County Administrator Standish stated he had a matter for executive session later during the meeting. // Chairman Bradby stated he had received complaints from area farmers regarding the bridge construction work which causes a hardship on them (the farmers) during harvest season. Following discussion, the Board directed County Administrator Standish to inform Mr. Coates the farmers need to have the on going bridge construction on the Isle of Wight/Surry County line completed as soon as possible since it presents a hardship for the farmers while harvesting their crops. On motion of Supervisor Ross, the Board voted unanimously. to direct County Administrator Standish to review all existing and potential regulatory policies, requirements and procedures relative to development in the County. Supervisor Bailey moved the Board go on record as approving the transfer of deeds for the Jamestown sewer system to the Public Service Authority after the conclusion of negotiations between the County and City of Franklin Committee over revenue sharing and other pending. problems. The vote. in favor was unanimous. On motion of Chairman Bradby, the Board voted unanimously for the following committee to meet with the Franklin Committee relative to the revenue sharing and other problems of the two localities: C. Fred Bailey, Joel C. Bradshaw,Jr., Myles E. Standish and H. Woodrow Crook, Jr. // On motion of Supervisor Ross, the Board voted unanimously to appoint Ray Hughes to serve another term as a member of the Private Industry Council (PIC). // Supervisor Turner moved the Board go into executive session for the purpose of discussing with legal counsel and staff members contracts' negotiations, intergovernmental matters and personnel. The motion passed unanimously. The .Board went into executive session at 9:00 P. M. and returned to open session at 9:40 P.M. // Supervisor Bailey moved the Board adopt a motion pursuant to Section 11°46.1 of the State Code to bar J. R. Riddick & Sons from bidding on renovation work to be done in the Circuit Court Clerk's Office. The vote in favor was unanimous. // At 9:50 P.M. Supervisor Ross moved the meeting be adjourned, which passed unanimously. ~l August 27, 1987 ,~ .~ Myles E. Standish, Clerk Page 381 Henry H. Bradby, Chairman 1