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06-18-1987 Regular MeetingPage 316 CONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SEVENTEENTH DAY OF JUNE IN THE YEAR NINETEEN HUNDRED EIGHTY SEVEN PRESENT: Henry H. Bradby, Chairman C. Fred Bailey, Vice Chairman Joel C. Bradshaw, Jr. Thomas L. Ross Richard L. Turner Also attending: Betty Scott, Secretary Chairman Bradby called the meeting to order at 10:25 A.M. at Sammy & Nick's Restaurant in Smithfield, Virginia. The invocation was given by Supervisor Turner.. // The Chairman stated the purpose of the meeting was to interview the candidates for the position of county administrator. Supervisor Turner moved the Board go into executive session for the purpose of interviewing the candidates for the position of county administrator. The vote in favor was unanimous. The Board went into executive session at 10:30 A.M. and returned to open session at 3:40 P.M. // Supervisor Ross moved the meeting be adjourned. The motion passed unanimously. "~~ ~~m~ f w ~: ~-~ ~ _ Henry H. Bradby, Chairman Juanita L. Byrum, Clerk REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE EIGHTEENTH DAY OF JUNE IN THE YEAR NINETEEN HUNDRED EIGHTY SEVEN PRESENT: Henry H. Bradby, Chairman C. Fred Bailey, Vice Chairman Joel C. Bradshaw, Jr. Thomas L. Ross Richard L. Turner Also attending: H. Woodrow Crook, Jr., County Attorney- Juanita L. Byrum, Acting County Administrator .Terry D. Lewis, Planning Director Donald Bernd, Public Works bisector Betty Scott, Secretary Chairman Bradby called, the meeting to order at 7:00 P.M. The invocation was given by Supervisor Bradshaw. // The Chairman called for a public hearing on "Setting Priorities For The 1987-88 Secondary Highway Construction Budget For Isle. of Wight County". R. W. Coates, Resident Engineer, Department of Highways and Transportation, stated the priority list had been reviewed by Juanita L. Byrum, W. B. Owen and himself. Mr. Coates continued saying the list consists of paying off deficits and taking in the first year of the "Six Year Plan" and trying to finance the projects along with incidential items which consist of taking roads into the secondary system, improving traffic services, installing pipe for new housing, and fertilizing and seeding of new projects. Mr. Coates stated the number one phase is to June 18, 1987 Page 317 pay off deficits and then undertake the projects according to their priority as the funds become available. The priority list includes the following: Route 614, approaches to bridge over Antioch Swamp; Route 614, bridge over Antioch swamp and widen and strengthen bridge; new additions; drainage, Town of Windsor; install entrance pipe; improve traffic service; preliminary engineering for future projects; fertilization and seeding; widen and rehabilitate existing pavement on Route 678; Route 620, replace bridge over Cypress Creek with 1120'-117' x79' triple line, said Mr. Coates. Supervisor Ross queried Mr. Coates as to whether the Cypress Creek Bridge is already on the priority list. Mr. Coates replied this goes to bid next month, it is just a matter of funding. Madeline Folkes, Rushmere, asked when the work would begin to which Mr. Coates replied, "Fiscal year 1987-88 and it begins in July". Supervisor Turner moved the Board adopt the resolution accepting and approving the Isle of Wight County Priority List For The 1987-88 Secondary Construction Budget. The vote in favor was unanimous. RESOLUTION ACCEPTING AND APPROVING THE ISLE OF WIGHT COUNTY PRIORITY LIST FOR THE 1987-88 SECONDARY CONSTRUCTION BUDGET WHEREAS, the Isle of Wight County Board of Supervisors and the Virginia. Department of Transportation held a public hearing on Thursday, June 18, 1987, to solicit citizens' comments and recommendations concerning the County's Priority List for the 1987-88 Secondary Construction Budget; and WHEREAS, comments and recommendations received from the aforementioned hearing do not warrant changing the County's Priority List for the 1987-88 Secondary Construction Budget. NOW, THEREFORE, BE IT RESOLVED, that the Isle of Wight County Board of Supervisors does hereby accept and approve the Coun.ty's Priority List for the 1987-88 Secondary Con- struction Budget, hereto attached, and made a part of hereof, reference thereto being hereby specifically made, which contains construction projects and railroad protection pro- jects as presented to the Board. Chairman Bradby called for a public hearing on the proposed budget for Isle of Wight County for the fiscal year 19$7-88. The Chairman stated. the .budget is not ready to be adopted tonight and will be done next week. County Attorney Crook stated the Board has to wait until at least seven days before adopting the budget after the public hearing. No one appeared to speak in favor or opposition. The Chairman called for a public hearing on "An Ordinance To Impose Tax Levies For Isle of Wight County For Fiscal Year July 1, 1987 Through June 30, 1988". Mike Huffman, resident of Hardy District, appeared 'and stated he feels it is ill advised at this time for the County to raise taxes when out- standing taxes have not been collected. Mr. Huffman stated he is opposed to an increase in taxes at this time. Chairman Bradby stated the Finance Committee is working on the budget and will do all that they can to make the tax levy acceptable to the citizens. /~ Supervisor Ross moved the agenda be amended to discuss item VI, Old June 18, 1987 Page 318 Business. The vote passed by unanimous vote of the Board. Chairman Bradby called for a public hearing on the following rezoning application which was tabled at the June 4, 1987 Board meeting. The application of C. L. Goodrich, Ernest W. Goodrich, Convenience Systems, Inc., Parker Energy and Petroleum Company and Rushmere Shores for a change in zoning classification from A-1, Agricutural Limited, to R-2, Residential General, 1076 acres; from A-1, Agricultural Limited, to R-3, Townhouse Residence District, 139 acres; from A-2, Agricultural General, to R-2, Residential General, 282 acres; and from A-2, Agricultural General, to R-3, Townhouse Residence District, 428 acres of land. The aforesaid properties are located on the east and west. sides of Route 676, north of Route 686, Lawnes Creek and James River. The purpose of the application is for single family dwellings and townhouses. Ann Simpson Jones, attorney representing the applicants, appeared and stated Ralph Simpson, engineer from Williamsburg, Richard E. Thomas, engineer from Washington, D. C. were present. Ernest Goodrich will be arriving at the meeting by 7:30 P.M., said Mrs. Jones. Mrs. Jones stated the subject property is located in the most northern point of Hardy Magisterial District and fronts on the James River and Lawnes Creek, east of Route 10. Mrs. Jones distributed copies of a map to help the Board members be familiar with the area she was talking about. Mrs. Jones continued :stating that since the Planning Commission's public hearing the applicants had furnished to the County, by letter, the following proffered conditions: (1) density in the proposed R-2 zone will not exceed 486 units, (2) density in the proposed R-2 zone will not exceed 677 units and (3) there shall be reserved along the eastern boundary line of the applicants' property that adjoins Rushmere Shores and that is improved as a result of this rezoning, 100' wide natural area which shall serve as a buffer. Mrs. Jones continued stating, "Additionally, I hereby notify you of my clients' request to reduce the acreage subject to the rezoning application as follows: (1) A-1 to R-2 = 381 acres; the original acreage was 1,076, (2) A-1, to R-3 = 192 acres; the original acreage was 139; (3) A-2 to R-2 = 125 acres; the original acreage was 282 and (4) A-2 to R-2 = 34 acres; the original acreage was 428. This results in the total acreage being reduced to 732 acres". Supervisor Ross moved that since there was such a drastic change in the application it be returned to the Planning Commission for their review and consideration. Chairman Bradby concurred with Supervisor Ross. Mrs. Jones stated her clients' preference would be that the Board act on the application tonight. Mrs. Jones stated that if the Board feels that due to the nature of the changes you want the Planning Commission to hear it before the Board acts on it, we understand it is practical and accept your decision to send it back to the Planning Commission. Madeline G. Folkes, Rushmere Shores resident, stated the application had been considered by the Planning Commission twice and she felt the developers had had ample time to do what they needed to do. Mrs. Folkes continued saying traveling to the various meetings a number of times presented a hardship for the adjoiners and respectfully suggested the Board ask for the peoples' opinions. June 18, 1987 Page 319 Stephen Carlisle, adjoining property owner, expressed concern regarding the number of times they had to travel great distances to express their opposition to the rezoning application and asked the Board to consider the application at its meeting tonight. Phyllis R. Bloxom, Rushmere Shores resident, expressed concern regarding the disposal system, whether the water system would be a problem, the necessity for a bulkhead and if the land would percolate. Charles Taylor, Hardy District and Rushmere Shores resident, expressed concern relative to a possible sewage lagoon next to his property. Mr. Taylor stated he understood from the developers attorney that it would be run-off from the road and asked for clarification. Mrs. Jones replied her letter did not use the term sewage lagoon and stated Mr. Thomas would be glad to discuss it if the Board so desired. Supervisor Bradshaw stated he felt the application should be returned to the Planning Commission for further study. Mrs. Jones stated if the Board feels the application should be returned to the Planning Commission, it is futile to continue. Supervisor Turner stated if there is a major change in an application it has been the policy of this Board to let the people speak and also give the Board members an opportunity to learn and be in a better position to make a decision which will benefit the County. Mrs. Bloxom asked Mrs. Jones to provide the property owners with the proffered changes and the roads involved. Supervisor Turner stated this is a rezoning request and the approval of the subdivision water system and sewer system is not a part of the request. Mr. Carlisle queried the Board as to whether the rules require a wait- ing period before the next meeting, to which Mr. Crook replied, "No". Mr. Carlisle stated he felt the application should be considered or withdrawn and start over. The travel involved is a hardship on some of the adjoining property owners, said Mr. Carlisle. Madeline Folkes stated she did not feel the developers had acted fairly to the citizens and feels they should be notified of the changes. Mrs. Folkes stated the whole project has been confusing to her. Supervisor Bradshaw moved the application be returned to the Planning Commission, which passed by unanimous vote. Mr. Crook advised that since the applicants were proffering conditions the application should be amended to conditional zoning and re-advertised with the conditions prior to the Planning Commission meeting to which Mrs. Jones replied she would check the statute and do according to the law. // Ann Simpson Jones, attorney representing the Tidewater Brandermill Associates and Cypress Run Associates, stated her clients would like an answer relative to extending water and sewer lines to their proposed projects. Mrs. Jones continued stating both of her clients are about to lose their projects because they are unable to get extension of water and sewer lines from the Town due to the fact ownership of the lines is still an issue. County Attorney Crook stated it is not a Town and County issue so much June 18, 1987 Page 320 any more. Mr. Crook continued stating the Town Council will be meeting next Tuesday night and hopefully will have something for us at that time. Mrs. Jones asked if she and her clients should attend the next Board meeting to obtain an answer. Supervisor Bradshaw suggested a meeting be held by the Town Council and Board members to try to work the problem out. Chairman Bradby asked if the Town wanted the County to install the lines and they own same, to which Mr. Crook replied, "The Town does want to control and own the lines, even if put in by the County". Supervisor Turner suggested the Board go into executive session to discuss the situation with legal counsel. Supervisor Bradshaw moved the Board go into executive session to discuss with legal counsel intergovernmental agreement neogtiations.. The motion passed unanimously. The Board went into executive session at, 8:20 P.M. and returned to open session at 8:38 P.M. County Attorney Crook stated it is my understanding that the Board has requested me to word the motion for the Board. Although. we have no official request from the Town, orally or written, the Board is prepared and does approve the extension of the Town services to the Tidewater Brandermill Associates for Gatling Pointe and Cypress Run Associates for the shopping center for sewage treatment to these two developments and has no objection to Town. ownership of the systems for these two projects. Supervisor Ross moved the Board adopt County Attorney Crook's wording of the motion. The vote in favor was unanimous. // Dr. V. J. Morlino, Superintendent of Schools, asked the Board to adopt a resolution to enable the School Board to contract a debt and issue general obligation bonds to finance the capital improvements project in the amount of $1,765,000.00. Following discussion, Supervisor Turner moved the Board adopt the resolution to enable the School Board to contract a debt and issue general obligation bonds to finance the capital improvements project in the amount of $1,765,000.00. The motion passed with Supervisors Turner, Ross and Bradby voting aye and Supervisors Bailey and Bradshaw nay. RESOLUTION WHEREAS, the .School Board of Isle of Wight County, Virginia, at its regular meeting on March 26, 1987, adopted a five year school capital improvement plan for the years 1987 through 1992 which included capital improvements for the fiscal year July 1, 1987 through June 30, 1988 of one million seven hundred sixty- five thousand dollars ($1,765,000.00), said capital improvements, being de-~med necessary by the School Board of Isle of Wight County, Virginia, for the proper operation of the schools of Isle of Wight County, Virginia, and consisting of construction of audit- oriums, installation of air conditioning in schools, upgrading facilities of screens, lighting, shades. and carpet in several schools, and site work of lighting, landscaping, sidewalks and drainage; and WHEREAS, the Board of Supervisors of -Isle of Wight County, Virignia, received the recommendation from the School Board of Isle of Wight County, Virgiia at the regular meeting of the '~' Board of Supervisors of Isle of Wight County, Virginia, on May 7, 1987; and June 18, 1987 Page 321 WHEREAS, the School Board of .Isle of Wight County, Virginia, at its regular meeting on June 11, 1987 adopted a resolution requesting the Board of Supervisors of Isle of Wight County to adopt a resolution pursuant to Section 15.1-186 of the Code of Virginia to contract a debt and issue general obligation bonds of the County of Isle of Wight to finance the capital improve- ments project in the amount of one million seven hundred sixty- five thousand dollars ($1,765,000.00) for the purposes therein listed and further resolved that the bonds be issued for pur- chase and acquisition by the Public School Authority of the Commonwealth of Virginia pursuant to Section 22.1-166. of the Code of Virginia. NOW, THEREFORE, be it resolved by the Board of Supervisors of Isle of Wight County, Virginia, pursuant to Section 15.1- 166 of the Code of Virginia, that the. County of Isle of Wight .contract a debt and issue general obligation bonds to finance the capital improvements project as approved by the School Board of Isle of Wight County, Virginia, as follows: (a) The purpose or purposes for which the bonds are to be issued is to finance the construction of auditoriums, air conditioning in schools in the County, upgrading facilities of schools in the County by installation of screens, additional lighting, shades and carpet and improvement of site work at schools of Isle of Wight County by providing additional light- ing, landscaping, sidewalks and drainage; and (b) The. maximum amount of such bonds is one million seven hundred sixty-five thousand c~:J;la~r~ ($1,765,000.00).' It is further resolved by the Board of Supervisors of Isle of Wight County, Virginia, that the bonds be issued. for pur- chase and acquisition by the Public School Authority of the Commonwealth of Virginia pursuant to Section 22.1-166 of the Code of Virg~:nia: // Planning Director, Terry D. Lewis, .presented the following conditional use permit applications for the Board's consideration: 1. The application of Jeffery L. Spring for a conditional use permit to locate a mobile home for 18 months while building a residence., on l0 acres of land located on Route 10 and Cherry Grove Road in Newport Magisterial District.. No one appeared in favor or opposition. The Planning Commission voted. unanimously to recommend aprpoval, said Mr. Lewis. Mr. Lewis continued saying .the applicant is seeking a permit that will allow him to place and occupy a mobile home on the site for a period of 18 months while he constructs a permanent residence. On motion of Supervisor Turner, the Board voted unanimously to approve the application of Jeffery L. Spring for a conditional use permit to locate- a mobile home for 18 months while buildbng a residence, on 10 acres of land located on Route 10 and Cherry Grove Road in Newport Magisterial District. 2. The application of Charles and Jane Green for a con- ditional use permit to .locate a mobile home for their daughter, Shelly Moore, for 24 months. while building a residence, on l5 acres of land located on Route 671, in .Newport Magisterial District. No one appeared in favor or opposition. Mr. Lewis stated the Planning Commission voted unanimously to recommend approval. Mr. Lewis also stated the applicants are seeking a permit that will allow a mobile home to be placed and occupied by their daughter, Shelly Moore, for a period of 24 June 18, 1987 Page 322 months-while a permanent residence is being constructed. Supervisor Turner moved the Board approve the application of Charles and Jane Greene for a conditional use permit to locate a mobile home for their daughter, Shelly Moore, for 24 months while building a residence on 15 acres of land located on Route 671 in Newport Magisterial District. The vote in favor was unanimous. 3. The application of Scott P. Rogers for a conditional use permit. to locate a mobile home for 36 months while building a residence,on 10 acres of land located on Route 603, in Hardy Magisterial District. No one appeared in favor or opposition. The Planning Commission voted unanimously to recommend approval, said Mr. Lewis. Mr. Lewis con- tinued stating the applicant is seeking a permit that-will allow a mobile home to be placed and occupied for a period of 24 months while a permanent residence is being constructed. On motion of Supervisor Ross, the Board voted unanimously to approve the application of Scott P. Rogers for a conditional use permit to locate a mobile home for 24 months while building a-residence on 10 acres of land located on Route 603 in Hardy Magisterial District. 4. The application of Smithfield Packing Company for a conditional use permit to locate a mobile home for Smithfield Carrolls Farm employee,. Larry Wayne Bartley, on 363.97 acres of land located on Route 621, in Hardy Magisterial District. No one appeared in favor or opposition. The Planning Commission. voted unanimously to recommend approval, said Mr. Lewis.. Mr. Lewis continued saying the applicants are seeking a permit that. would allow a mobile home to be placed on the site of the Smithfield Packing hog farm operation for occupancy by an employee of the farm operation. On motion of Supervisor Bailey, the Board voted unanimously to approve the application of Smithfield Packing Company for a conditional use permit to locate a mobile home for Smithfield Carrolls Farm employee, Larry Wayne Bartley, on 363.97 acres of land located on Route 621, in Hardy. Magisterial District. Supervisor Ross abstained. S. The application of Linda Savage for a conditional use permit to locate a mobile home for her father, Charlie .Tatum, on 1.9 acres of land located on Route 620, in Newport Magisterial District. No one appeared in favor or opposition. The Planning Commission voted unanimously to recommend approval, said Mr. Lewis. Mr. Lewis also stated the applicant is seeking a permit that will allow an existing mobile home to be occupied by her father, Charlie Tatum. The mobile home was pre- viously occupied by the Savage family and they have compelted construction of a house on the same parcel and have now moved into that house, said Mr. Lewis. Supervisor Turner moved the. Board approve the application of Linda Savage for a conditional use permit to locate a mobile home for .her father, Charlie Tatum, on 1.9 acres of land located on Route 620., in Newport Magisterial District. The motion. passed. unanimously. Planning Director Lewis presented the following subdivision plats for the Board's consideration: 1. Plat showing subdivision of Manx Estate, 8 lot subdivision on Route 677, in Hardy Magisterial District. June 18, 1987 Page 323 Mr. Lewis stated the proposed subdivision consists of eight lots and is located behind the proposed Winfall Estates Subdivision. The site was rezoned R-A February 5, 1987 permitting subdivision of the land and it will be served by the proposed Quillens Point "Lane" that is to be constructed to serve the Winfall Estates Subdivision, said Mr. Lewis. The plat and construction plans have been reviewed by the Department of Highways and Transportation and the Health Department and each agency has approved the plans, said Planning Director Lewis. Mr. Lewis continued stating the Planning Commission voted unanimously to recommend approval provided Quillens Point "Drive" is changed to Quillens. Point "Lane" in order to comply with the designations for roads listed in the proposed street naming ordinance, On motion of Supervisor .Ross, the Board voted unanimously to concur with the Planning Commission's recommendation and approve the subdivision plat showing the eight lots subdivision of Manx Estates on Route 677 in Hardy Magisterial District. 2, Plat showing the. division of property owned by John W, Loughridge, Jr. located on Route 673 in Hardy Magisterial District. Mr. Lewis stated the proposed subdivision redivides two parcels of land situated between Routes 673 and 1405 into six lots. The site was rezoned R-A prior to subdividing, said Mr. Lewis.. The Department of Highways and Transportation and Health Department have reviewed and approved the plat, stated Planning Director Lewis. Chairman Bradby moved the Board concur with the Planning Commission's recommendation and approve the plat showing the division of property owned by John W. Loughridge, Jr. located on Route 673 in Hardy Magisterial District. The motion carried unanimously. Planning Director Lewis reminded the Board members the Longview Agri- cultural District established June 21, 1979, for a period of eight years, is due to terminate June 20, 1987 and asked the Board to decide whether to continue or modify the district. Mr. Lewis continued saying that at the April 16, 1987 meeting the Board referred the District to the Agri- . cultural and Forestal District Advisory Council and .the Planning Commission for review and recommendation as to whether the District should be continued. Planning Director Lewis stated the Agricultural Advisory Council reviewed the District on April 30, 1987 and at that time unanimously voted to re- commend that the District be continued for a period of eight years. It also unanimously voted to recommend .that properties which will be used for uses other than farming or forsetry be removed from the District, said Mr. Lewis. Mr, Lewis continued saying the Planning Commission voted unanimously to recommend approval of the continuation of the District for an additional eight years and recommended deleting from it the Allmond Estate in accordance with a petition presented by landowners in the district. The petition was not signed by the above mentioned landowners indicating that they were either not in favor of continuing their land in the Agricultural District or were undecided, said Mr. Lewis. Mr. Lewis continued .saying land owned by Richard L. Turner was not covered by the Committee's re- commendation since the County has not yet received a statement from Mr. Turner about which properties or portions of his properties will be maintained i June 18, 1987 Page 324 in the District. Properties that should not be included because of change of uses include 45 acres of the Cornelius H. Duff's property that was rezoned R-A which is being developed for a residential subdivision and portions of th:e properties owned by Richard L. Turner that have either been zoned commercial or residential or have rezoning applications pending, said Mr. Lewis. Francis S. Griffin, member of the Planning Commission, stated that even though some owners did not sign the petition, the Agricultural Forestry Act states that unless an owner writes stating he wishes to withdraw he will continue to be a member. Eva Butler, a person whose land is in the Longview Agricultural and Forestal District, stated she had circulated a petition to those in the District and that Ozie Porter was 90 and was not interested in same, Cecil Rhodes wanted to get in touch with Mr. Kirk prior to committing for another eight years and the Allmond property was up for sale. Robert P. Taylor, Jr., a member of the Longview Agricultural and Forestal District, stated the Allmond property was to have been sold last Saturday, but FHA did not go through with the sale. They did not request to withdraw, said Mr. Taylor. Supervisor Ross asked if these. people can be removed if they do not request it. Supervisor Turner presented a letter requesting his property, known as the Riddick Farm, be deleted from the District. Following discussion, Supervisor Ross moved the Board accept the recom- mendation of the Planning Commission with the exception of Cecil Rhodes, Timothy Allmond, Claiborne Allmond Estate and Ozie Porter continuing as members of the Longview Agricultural District deleting the property of Richard L. Turner as requested. The motion passed with Supervisors Ross, Bradby, Bailey and Bradshaw voting aye and Supervisor Turner abstaining. On motion of Supervisor Turner, the Board voted unanimously to approve the Thomas Park Bill Register in the amount of $11,104.50. // At 9:20 P.M. Supervisor Turner moved the Board have a ten minute recess which passed unanimously. The Board reconvened at 9:35 P.M. // Per recommendation of Public Works Director, Donald Bernd, and on motion of Supervisor Turner, the Board voted unanimously to instruct Mr. Bernd to ask Peninsula Masonry to give an estimate for repairing the brick wall at the front of the Courthosue. Supervisor Turner moved the Building Committee meet with Public Works Director Bernd to review and study the request of the Health Department to install a laboratory in the conference room at the Health Department. The vote in favor was unanimous. On motion of Supervisor Bailey, the Board voted unanimously to award the County insurance contract to the low bidder, Manry-Rawls Corporation. Supervisor Turner moved the Board accept Public Works Director Bernd's recommendation to purchase a chasis from Tidewater Mack at a cost of $52,y02 and a refuse body from Cavalier Equment (EZ-Pack) at a cost of $40,340, the lowest bidders meeting County specifications. Page 325 June 18, 1987 Supervisor Bradshaw expressed concern regarding the third .trash truck being used to pick up trash. Supervisor Turner moved the :Board authorize Public Works Director .Bernd to advertise for another employee in the Public Works Department to drive the trash truck and run the third truck as much as possible. The vote in favor was unanimous. // County Attorney Crook stated he laced some things to be discussed. in executive session later during the meeting. // Acting County Administrator Byrum informed the Board members Dr. V. J. Morlino, Superintendent of Schools, had sent out invitations to bid petroleum products for the fiscal year 1987-88. .Per recommendation o- Acting County Administrator Byrum and on motion of Supervisor Ross, the Board voted unanimously to ask Southampton County to serve as the financial agent for data processing with Metro information Services,. Inc. and in turn bill Isle of Wight County for one half of the cost. The Board directed Acting County Administrator Byrum to set up a meeting with the Smithfield Town Council, Board members and_the old Smith- field. High. School Renovation Planning Committee to discuss the renovation program for the old Smithfield High School prior to the Walter Cecil Rawls Library administrative personnel and/or the Town of Smithfield filing for the library grant. August. 3, 1987. Supervisor Bailey moved the Board keep the Parks & Recreation Facilities Authority Offices at the Nike Park rather than moving to the old Smithfield High School. The motion passed .with Supervisors Bailey and Bradby voting aye and Supervisors Bradshaw, Ross and Turner abstaining. Acting County Administrator Byrum informed the .Board members that she and W. B. Owen had visited the City of Chesapeake to view their electronic voting board, which had been constructed by one of their personnel. Mrs. Byrum stated their board did not accommodate the Planning Commission members, only the Council members. However, it could be adapted. If the plans can be found, the City of Chesapeake will send us a copy and possibly the electronic voting board can be constructed by County personnel.. Mrs. Byrum stated she would keep the Board advised of the progress. On motion of Supervisor Turner, the Board-voted unanimously to approve the County participating in the Suffolk Peanut Festival and voted to provide funds to support same. On motion of Supervisor Bailey, the Board voted unanimously to dis- continue use. of the Zenith telephone line and install a Chuckatuck pre- fix line (255) at an installation cost of $182.50 plus a monthly bill of $143.65.. Supervisor Turner moved the Board approve payment ~~6 to Henderson, Inc., in the amount of $80,024.95, for construction work ora the courthouse addition.. The vote in favor was unanimous. Per recommendation of Mrs. Byrum and on motion of Supervvsor Ross, the Board voted unanimously to refund $25.00 to Hodges & Piland Construction Page 326 June 18, 1987 Company for a construction trailer permit which was not used. On motion of Supervis:o,r Turner, the Board voted unanimously to approve the following budget transfers: 1102-5899 to 5600-5604- $40.00; 1102-5899 to 3203-5604A - $2,056.25; 1102-5899 to 3203-5604B - $2,05.6.25; 1102-5899 to 1209-5307 - $750.00; 1102-5899 to 1213-5307 - $750.00; 1102-5899 to 9106-5413 - $250.00; 1209-5201 to 1209-5401 - $b00.00; 1209-5201 to 1209- 3007 - $2.22; 1209-5201 to 1209-5401 - $260.78 and 1302-1003 to 1302-5401 - $150.00. On motion of Supervisor Turner, the Board voted unanimously to support the USGS Groundwater study to a maximum of $1825.00 provided that if private sectors participate the County's donation will be reduced accordingly. Supervisor Turner moved the Board approve payment, in the amount of $490.55, to defray expenses of Richard Hayward who was a person interviewed for the position of county administrator. The motion passed unanimously. // Charles Midgett, James River Mechanical, informed the Board members he feels there is a need for an industrial park. Mr. Midgett stated he has purchased the last piece of industrial property in the Smithfield area and he would like to relocate his business. Mr. Midgett continued saying a good industrial park would support interest in machine shops, parking areas, and would bring revenue to the County; people from Newport News are looking for a good place to put. their business here now. Mr. Midgett suggested using the Nike Park area. Supervisor Bailey stated the property could not be sold because it is owned by the Federal Government and the deed says it has to be used for recreation. Supervisor Turner stated there is a need for these types of facilities and feels the current study will help provide areas for industrial park. // On motion of Supervisor Turner, the .Board voted unanimously to approve the General Fund Bill Register. // Per recommendation of County Attorney Crook and on motion of Supervisor Bailey, the Board voted unanimously to approve the ~Iay 21, 1987 Board minutes. // Supervisor Turner moved the Board go into executive session for the purpose of discussing with legal counsel personnel matters. The vote in favor was unanimous. The Board went into executive session at 10:25 P.M. and returned to open session at 10:55 P.M. // At 10:55 P.M. Supervisor Ross moved the meeting be continued until 7:30 P.M. June 25, 1987. The motion passed unanimously: ~. Henry H. Bradby, Chairman Juanita L. Byrum., Clerk