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02-19-1987 Regular MeetingFebruary S, 1987 Page 209 the final payment, in the. amount of $2,300.48, to J. W. Satterfield for con- struction of handicap ramps. Supervisor Bailey was absent when the vote was taken. // At 5:.15 P.M. Supervisor Ross moved the meeting be adjourned. The vote in favor was unanimous. Henry H.7jBradby, ChairmanY W. en, Clerk REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOA12D OF .SUPERVISORS HELD THE NINETEENTH DAY OF FEBRUARY IN THE YEAR NINETEEN HUNDRED EIGHTY SEVEN PRESENT: Henry H. Bradby, Chairman C. Fred Bailey, Vice Chairman Joel C. Bradshaw, Jr. Thomas L. Ross Richard L. Turner (7:17 P.M.) Also attending: H. Woodrow Crook, Jr., County Attorney W. B. ©wen, County Administrator Terry D. Lewis, Planning Director Juanita L. Byrum, Assistant County Administrator Betty Scott, Secretary Chairman Bradby called the meeting to order at 7:00 P.M. The invocation was given by Supervisor Ross. // Grace Keen, President of the Isle of Wight County Citizens Association, distributed to the Board members a copy of the report on a program presented at the Smithfield Town Ha11 February 2, 1.987 relative to the problems of local education in a period of rapid growth. // Supervisor Bradshaw moved the agenda be amended to discuss Item No. 2 under "Old Business", Cost Estimate and Resolution for Road Improvements on Route 614 from Walters to Route 603. .The motion passed by unanimous vote. Ted Herrala, nearby resident, stated hazardous accidents can happen due to a slight error. in judgment when traveling on this road. Mr. Herrala con- timed stating the Department of Highways and Transportation have put up signs which should help the problem, but at the same time accidents can happen if the traveler forgets. Mr. Herrala feels the situation should be corrected right now and asked the Board to please use the available funds to correct the pro- blew. February 19, 1987 Page 210 Ray. Redd, resident of Route 614, stated several accidents have occurred since he has been living there, only a period of two months. He asked the Board's support. Harold. Blythe, Walters. resident, stated that if traveling west on Route 614 over the high hill road at the T section it is partially blind and the hill makes it more dangerous. Mr. Blythe asked the Board's help. Supervisor Bailey stated he had discussed the situation with R. W. Coates, Resident Engineer, Department of Highways and Transportation, and. Mr. Coates said if the County would put up $12,500 tomorrow (February 20, 1987) work could -begin immediately. on Route 614. The total cost would be $25,000 and the State would provide the matching funds, he said. Sue Darden, farmer Isle of Wigha County resident, stated they travel the road constantly and she feels too many people are being careless and asked the Board's support. Supervisor Bailey informed the Board members that Cecil and Barbara Redd had donated property°and Mr. and Mrs. John Alphin have offered to do the same in an effort to eliminate the problem. ~/ Supervisor Turner arrived at the meeting at 7:17 P.M. // Norma B. Alphin, resident on Route 614., appeared and stated she has lived on this road for many years and does.. not remember any accidents occurring because of an alcohol or drug related problem. Mrs. Alphin stated, "Just a blink of the. eye and you can have an acciden ". Mrs. Alphin asked the Board's favorable consideration. County Attorney Crook read the resolution as prepared by the Department of Highways and Transportation. Supervisor Bradshaw moved the Board adopt the resolution and $12,500 Re- venue Sharing money be used to do this work. The vote in favor was unanimous. Resolution Allocation of Revenue Sharing For Roads Qn motion of Supervisor Bradshaw, the following Resolution was adopted by unanimous vote. WHEREAS, Section 33.1-7S-1 of the Code of Virginia provides that when a County designates a sum, not exceeding: l5 percent .of the County~s Revenue Sharing Funds, for use by the Highway and Transportation Board for the construction, maintenance, or improve- ment of secondard roads in such County that the Highway :Board shall match such Revenue Sharing Funds as first priority allocation: NOW, THEREFORE, BE IT RESOLVED, that the Tsle of Wight County Board of Supervisors hereby designates $12,500 of its Re- ~.~ February 19, 1987 venue Sharing ,Funds or General Funds for use in the construction maintenance or improvement of secondary roads in the County of Isle of Wight, Virginia, to wit, State Route 614 (Budget Item Project 0.614-5002). This construction is to lower a hill for better sight distance, ADOPTED BY BOARD February l9, 1987 TESTE: e W. B. Owen, erk Bage 211 Bob Leber, resident of 19 St, Catherine Drive and representing the Carrisbrooke Community Association., asked the Board to institute :action to regulate dogs by leash laws in residential areas. Mr. Leber continued stating he had sent a letter and petition to the Board regarding same and had re- ceived a letter from County Administrator Owen stating the Board does not have the authority to pass leash laws. Mr. Leber stated he is now making a request to the Board to pass action to send a resolution to the General Assembly to allow the county to pass leash laws. County Attorney Crook stated the petition had been given to him and he advised County Administrator Owen the state statute allows only cities to have a referendum on a leash law and the County action would require. enabling legislation by the General Assembly. Mr. Crook. continued stating the Board could ask its legislators to introduce legislation to provide statutory authority to have a referendum regarding leash laws.. T. R, Evans, County resident, stated he has a friend living in James City County and James City County .had just passed legislation for a leash law. in the County. Mr, Evans stated he would try to find out their procedure. Supervisor Turner moved the Board direct County Administrator Owen to con- s tact the James City County County Administrator and County Attorney Crook contact legislators relative to passing a leash law in Isle of Wight County. .The motion passed unanimously. County Attorney Crook stated h.e would contact the James City County Attorney as .well, ~~ Pat Smith, Chairperson on the Isle of Wight County Substance Abuse Advisory Council, ,appeared and introduced Joyce Trickett, Substance Abuse Pre- vention Specialist. Ms. Trickett stated member participation is essential in order to provide the financial support for projects. Ms. Trickett asked the Board to find people in localities that can be actively involved and work with the program for the Countyts benefit. i February 19, 1987 Page 212 Planning Director, Terry D. Lewis, presented the following Conditional Use Permit applications for the Boardfs consideration: 1. The application of Stephen R. Valencourt to extend existing mobile home approval for 12 additional months, on 5.235 acres of land,: located off Route 624, in Hardy Magisterial District. Mr.. Lewis stated the applicant is seeking a permit to continue to occupy an existing mobile home on his property for an additional l2 months while con- structing a permanent home to .replace the mobile home. Mr. Lewis continued stating there was no opposition and a letter in support was received, there- fore, the'Planning Commission voted unanimously to recommend approval. No one appeared in favor or opposition. Supervisor Turner moved the Board accept the Planning Commission's recom- mendation and approve the application of Stephen R. Valencourt to extend the existing mobile home permit for 12 additional months, on 5.235 acres of land, located off Route 624., in Hardy Magisterial District. The motion passed un- animously. 2. The application of William N. Howell, owner, and Fred E. Atchley, prospective owner, to locate a mobile home for 12 months while .building a residence on 30 acres of land located on Route 614, in Windsor Magisterial District. Mr. Lewis stated the applicants are seeking a permit to allow the place- ment of a mobile home temporarily for a 12 month period of time while a permanent house that will replace the mobile home is being constructed. The Planning Commission voted unanimously to recommend. approval, stated Mr. Lewis. No one appeared in favor or opposition. Supervisor Bailey moved the Board approve the application of William N. Howell, 'owner, and Fred E. Atchley, prospective owner, to locate a mobile home for 12 months while building a residence on 30 acres of land located on Route 615, in Windsor Magisterial District. The vote in favor was unanimous.. Planning Director Lewis presented-the following subdivision plats for the Board's consideration.: 1. Plat showing a portion of the property of Cecil R. Redd and Barbara;B. Redd, 1.002 acres of-land located on Route 614, in Windsor Magisterial District. Mr. Lewis stated the proposed lot is the second lot being subdivided from the property and under the current policy of the Planning Commission, the subdivision of two or more .lots from a parcel .must be reviewed and approved by the Planning Commission and Board of Supervisors. The plat has been reviewed and approved by the Department of Highways and Transportation and the Health Department has issued a septic tank permi for a dwelling, said Mr. Lewis. i ~J February l9, 1987 Page 213 The P arming Commission voted unanimously to recommend approval, stated Mr. Lewis. Cecil and Barbara Redd were present. No one appeared in opposition. On motion of Supervisor Bailey, the Board voted unanimously to approve the plat showing a portion of the property of Cecil R. and Barbara B. Redd, 1.002 acres of land.. located on Route 614, in Windsor Magisterial District. 2. Meyers Landing - a nine-lot subdivision located on Route 676 in Hardy Magisterial District. Mr. Lewis stated the proposed. nine lot subdivision is located on a parcel of land that was zoned R-3 to permit development of a subdivision.. The pro- posed development will consist of nine lots with an interior road developed according to the subdivision requirements and will be served by a community- water system. An adjoining 70 acre parcel of land was rezoned residential to accommodate. additional residential development. The proposed interior drive, Sandpiper Drive, will be extended through the adjacent proposed subdivision. The subdivision construction plans for the road and water systems have been reviewed by the Department of Highways and Transportation, Health Department, the County Public Service Authority and the Smithfield Fire Department, said Mr. Lewis. Each of these agencies have either approved the plans or have no. objections to its approval commented Mr. Lewis.. The Planning Commission voted unanimously to recommend approval, said Mr. Lewis. Jacques Meyers appeared. No one appeared in opposition. County Attorney Crook stated when the plat was presented to the Planning Commission he had problems with certain language on the plat for private roads and asked that it be removede He also contacted the Department of Highways and Transportation to determine if they required the language and they did not. It has been taken off and I have no problems with the revised plat, stated Mr. Crook. Supervisor Ross expressed concern regarding the water system; has it .been approved by the fare department. Mr. Lewis replied it is acceptable to them. Supervisor Ross asked if more .acres are developed will the developer go to a community water system, to which Mr. Lewis replied yes. On motion of Supervisor Turner, the Board voted unanimously to approve the Meyers Landing nine lot subdivision located on Route 676. in Hardy Magisterial District. Planning Director Lewis asked the Board to authorize him to prepare an application for the Return-to-Industry employee with the Tidewater Community i 1 February l9, 1987 Page 214 College to use instructors to perform job tasks in the County. Mr. Lewis stated the college would fund the project. Supervisor Turner moved the Board grant Mr. Lewis' request to prepare an application for the Return-to-Industry employee with Tidewater Community College. The vote in favor was unanimous. // County Administrator Owen-introduced Lawrence Wales, President of Municipal Advisors, Inc., who presented a proposal to the Board to be con- traded to .seek applicants for County Administrator. Mr. Wales stated that after meeting with each Board member, his company would come up with a con- sensus of what the Supervisors want and develop a job description, as well. as a salary range and fringe benefits. Mr. Wales stated the person .should take about 60 days and the fee for the service will be $9,000, plus some ex- penses not to exceed $500. The number of applicants will be reduced to five and the Board would make the final selection, stated Mr. Wales. Chairman Bradby asked Mr. Wales how many of the four members of his firm were black to which Mr. Wales replied no one in the firm is black. Supervisor Ross stated the fee is in line with those charged by other employment agencies he has dealt with. Supervisor Ross moved. to contract with. Municipal Advisors, Inc. to select a County Administrator. There was a tie vote with Supervisors Ross and Turner voting aye, Supervisors Bradby and Bailey no and Supervisor Bradshaw abstaining.. Supervisor Turner expressed concern that the tie vote be determined as soon as possible since time was of the essence. County Attorney Crook stated he would call the tie-breaker, 0. A. Spady, While Mr. Crook was calling Mr. Spady, County Administrator Owen informed the Board members he and Mr. Crook had discussed the Isle of Wight/Franklin Agreement. and if the court approves same next month we will need to contract with Robinson, Farmer, Cox Associates to revise figures and be prepared to - meet our obligation. Mr, Owen asked the Board to authorize him to contract with Robinson, Farmer, Cox Associates to begin work on the development for the Isle of Wight/Franklin Agreement.. Supervisor Bailey moved the. Board grant Mr. Owen's request. The vote in favor was unanimous. On motion of Supervisor Turner, the Board approved payment X61, in the amount of $3,200.40, and payment ~~2, in the amount of $27,232.11, (total of $30,432.5:1) to Henderson, Inc. for construction on the Courthouse addition. County Administrator Owen informed the Board members William E. Laine, February 19, 1987 Page 215 Jr., Chairman of the 350th Anniversary Celebration, has requested the Board to authorize Owen Smith, Chairman of the project, to proceed with the brochure extolling the merits of Isle of Wight County with the goal of increasing tourism. .The project was delayed at the February 6, 1987 Board meeting in order to include information on the Super Speedway if it will be built in .the County. On motion of Supervisor Ross, the Board voted to authorize Mr. Smith to proceed with having the brochure printed with Supevisors Ross, Bradby, Bailey and Turner voting aye and Supervisor Bradshaw nay.. County Administrator Owen stated he had personnel .and sale of property matters to be discussed in Executive Session to be held later during the meeting. // County Attorney Crook stated 0. A. Spady, tie-breaker, would arrive at the meeting in about 20 or 30 minutes.. to cast his vote relative to the employment of Municipal Advisors, Inc. to seek applicants for the position of County Administrator. County Attorney Crook presented the following tax refund as requested by Commissioner of Revenue, Gerald H. Gwaltney: Virginia Timber Company - due a refund for real estate taxes paid for the first one half of 1986-87 in the amount of $139.88. Supervisor Turner moved the Board. approve the real estate tax refund for taxes paid for the first one half of 19$6-87 by Atlantic Timber Company in .the amount of $139.88. The vote in favor was unanimous, County Attorney Crook stated he had an acquisition of real estate and con- tract negotiations to be discussed in Executive Session later during the meeting. // Supervisor Bailey queried Commissioner of Revenue, Gerald H. Gwaltney, as to the cost of tax maps. Mr. Gwaltney replied, $2.00 per sheet. Supervisor Bailey moved the Board reimburse him (Mr. Bailey) $10.00 for five maps he had purchased for the engineers to be used for the sewage treatment study. Supervisor Turner asked Supervisor Bailey if that wouldn1t be an expense for the engineers, to which Supervisor Bailey replied, "No". The motion carried. with Supervisors Ross, Bailey, Bradby-and Bradshaw voting aye and Supervisor Turner no, ~/ Lawrence Wales, representative of the Municipal Advisors, Inc., informed the Board members if he did not have the full coopera ion of the Board, he would withdraw his proposal to seek applicants for. the position of County i t February 19, 1987 Administrator. ~/ Page 216 Jean Meyers, Carrsville resident, stated theiz home was burned November 20, 1986. Mrs. Meyers continued stating the Chief of the Fire Department was very rude to her and her family, leaving them in the dark and did not inform her to contact Virginia Power, .etc. She stated Nelson Carr is the Chief and she feels something should be done. relative to his rudeness. County Attorney Crook re- plied to Mrs. Meyers' concern stating the Carrsville Fire Department members were not county employees and the county has no control over their behavior and it is not a matter for this Board to be involved in. Mr, Meyers appeared and asked, "Who should?". County Attorney Crook replied, "The Carrsville Fire Department". Mr. ~~eyers continued stating the Board supports the fire depart- ment and he feels the Board could talk with-the fire department members.,- Super- visor Turner suggested the persons involved write a Meer to the fire department and ask to meet with them and discuss the situation. ~~ County Administrator Owen informed the Board members that Mr Aries, of the STOP organization, had met with Public Works Director, Donald Bernd, and looked at the old Smithfield High School property and felt it was desirable for their use. Mr. Owen stated Mr. Aries will get back as to what they will pay for the use of the building and when they. will be using same. Chairman. Bradby stated the STOP organization had expressed concern about a way to get to the building. ~/ Supervisor Ross moved the Board appoint Thomas A. Caldwe112 108 Commerce Street, Smithfield, Virginia, to serve another term as a member of the Planning. Commission. The vote in favor was unanimous. Supervisor Bradshaw was absent when. the vote was taken. ~/ On motion of Supervisor Bailey, the Board voted unanimously to approve the General Fund Bill Register as amended. ~~ Per recommendation of County. Attorney Crook and on motion of Supervisor Turner, the Board voted unanimously to approve the January 5, 1987 Board of Supervisors minutes. County Attorney Crook stated the k'ebruary 5, 19$7 minutes were. not ready .for Board approval. // E~ r February 19, 1987 Page 217 At 8:40 P.M. Supervisor Ross moved the Board take a ten minute break. The vote in favor was unanimous. The Board reconvened at 8:54 P.M. // 0. A. Spady, tie-breaker voter for the Board of Supervisors, arrived at the meeting just prior to the recess. During the recess Mr. Spady read the proposal presented by Municipal Advisors, Inc. After the Board reconvened, Mr. Spady said he was satisfied with the firm's credentials and stated that the County is at a critical stage, hiring: the best person available is imperative. Therefore, Mr.-Spady voted in favor of hiring Municipal Advisors, Inc. to seek qualified applicants for the position of County Administrator. ~/ John Edwards, editor of The Times, presented a copy of a printed guide entitled "1987 Isle of Wight Living Guide",which he had .published to the Board members. /~ Supervisor Turner moved the Board go into Executive Session for the pur- pose of discussing with legal counsel acquisition of real estate, contract negotiations, personnel matters. and sale of property. The motion carried un- animously. The board went into Executive Session at 9:00 P.M. and returned to open session at 9:43 P.M. Supervisor Ross stated the Personnel Committee recommended and he (Mr Ross.) moved the County employ two additional employees in the Commissioner of Revenue's office at the entry level salary through June 30th and the County do all it can to encourage the State Compensation Board to add. those personnel in the 1987-88 budget. The motion was unanimous with Supervisor Bailey being absent, having left at the end of the Executive Session. ~/ County Administrator Owen recommended the Board employ the firm of Robin- son, Farmer, Cox Associates,. at an estimated maximum cost of $5,000, to assist in the budget preparation .for 1987-88. On motion of Supervisor Turner, the Board voted unanimously to accept the recommendation of County Administrator Owen. Supervisor Baiely was absent when the vote was taken. // At 9:47 P.M. the meeting was adjourned by motion of Supervisor Ross and the vote was unanimous. Supervisor Bailey was absent-when the vote was taken. February 19, 1987 Page 218 Henry H~~ Bradby, Chairman . B. Owen, erk ~C*~~'. ~C ~f ~CX iC ~CiCh**~G ~f Xi~C ~f ~C ~C ~C i~G*~iG ~C ~G*~G i~~f*T~~'C!'t*~t~".~. ACT ~C i'f~~C~AA~C ~~tXX*~G****~C ~C'~t ~C ~f ~C X.`~G ~C ~tX ~t ~tX ~C ~t ~t ~t ~C ~C REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE FIFTH DAY OF MARCH IN THE YEAR NINETEEN HUNDRED EIGHTY SEVEN PRESENT: Henry H. Bradby, Chairman C. Fred Bailey, Vice Chairman Joel C. Bradshaw, Jr. Thomas L. Ross Richard L. Turner Also present: H. Woodrow Crook, Jr., County Attorney W. B. Owen, County Administrator Terry D. .Lewis, Planning Director Juanita L. Byrum, Assistant County Administrator Betty Scott, Secretary The Chairman called the meeting to order at 2:05 P.M. The invocation was given by Supervisor Turner. ~/ R. W. Coates, Resident Engineer, Department of Highways and Transportation, asked the Board members to adopt the resolution relative to the proposed 2010 Year Transportation Plan for the City of Franklin and Urban Portions of Isle of Wight County. On motion of Supervisor Turner the Board voted unanimously to adopt the resolution relative to the proposed 2010 Year Transportation Plan for the City of Franklin. and Urban Portions of Isle of Wight County. RESOLUTION VIRGINIA At a meeting of the Isle of Wight County Board of Supervisors held the 5th day of March, .1987, on motion of Supervisor Turner, the following resolution was duly passed: WHEREAS, the Virginia Department of Highways and Transportation has studied the highway-needs of Isle of Wight County, and. WHEREAS, the Virginia Department of Highways and Transportation has presented its findings to the Isle of Wight Board of Supervisors as a proposed 2010 Year Transportation Plan City of Franklin and Urban Portions of Isle of Wight County. NOW, THEREFORE, BE IT RESOLVED by the Isle of Wight County Board of Supervisors that the Year 2010 Transportation Plan is hereby adopted. A TRUE COPY TESTE: W. B. Owen, Clerk