Loading...
07-17-1986 Regular MeetingPage 17 REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SEVENTEENTH DAY OF JULY IN THE YEAR NINETEEN HLTP;DRED EIGHTY SIX PRESENT: Richard L. Turner, Chairman C. Fred Bailey Henry H. Bradby Joel C. Bradshaw, Jr, Thomas L. Ross, Vice Chairman Also attending: H. Woodrow Crook, Jr., County Attorney W. B. Owen, County Administrator Terry D, Lewis, P]_anning Director Juanita L, Byrum, Assistant County Administrator Betty Scott, Secretary Chairman Turner called the meeting to order at 7.05 P,M. The invocation was delivered by Supervisor Bradby. // Herbert L. Tones, County Extension Agent, recommended the County join other counties that are asking to be declared a disaster area because of the drought. Nir. Jones stated crop losses are now estimated at $4,431,000 and could go higher if a significant rain does not save the vital peanut crop. Mr. Jones continued stating 12 counties have already been declared disaster areas and at least 22 others have asked for the status and while some in the County might doubt whether the disaster status should be sought now Mr. Jones said, "I'm of the opinion that the sooner we ask for it, the sooner we'll get it". The aid, which would not be available until after harvest time, likely would take the form of emergency loans carrying 5% percent interest .rate, said Mr. Jones. The commodity prices are very low because of a surplus from previous harvests and an expected bumper crop from the midwest, Mr. Jones stated, '"It-will be hard to pay off any loan at any percentage rate on $2.00 per bushel corn". Mr. Jones further stated a committee of County agricultural leaders has estimated the County`s.18,5OO acres of corn will yield only 35 bushels per acre, 63 bushels below average and at $2.00 per bushel this accounts for a loss of $2.3 million from an average year. Also, there are 15,000 acres of soybeans and the yield is expected to be off by one-third, bringing a loss of $750,000 and the peanut crop is entering a crucial stage where th.e crop can be partially saved by rainfall.. However, Mr. Jones stated the estimated average yields will be down about 300 pounds per acre, or 1.0% because of the damage already done by the drought. There are 15,000 acres of peanuts planted in the County, and the 10% drop in yield accounts for a loss of $1,350,000, Chairman Turner stated most farmers were in a financial bind going into this growing season and the drought has been disastrous. Mr. Jones recommended the Board adopt a resolution declaring Isle. of Wight County a disaster county and that County Administrator Owen send the resolution accompanied with a letter to the Governor of Virginia. July 17, 1986 Page 18 On motion of Supervisor Bailey, the Board voted unanimously to adopt the amended resolution declaring Isle of Wight County a discs-ter area and send it with. the letter from County Administrator Owen to the Governor of Virginia. ~~ Charles W, White, County resident, appeared before the Board requesting approval of the subdivision of one lot containing an existing house on a 23 acre parcel of land located off Route 677. Mr. White explained. the remainder of the property would be subdivided into a residential subdivision at a later time. Following discussion, County Attorney Crook suggested the Board wait to make their decision until Planning Directoz, Terry D, Lewis, arrived at the meeting, The Board concurred with Mr. Crooks recommendation, ~/ County Administrator Owen advised the Board members Donald Bernd, Public Works Director, had received three bids to dig new trenches around the land- fill. as follows: J, R< Ed.wards, 60~ per yard; Goodman and Holland,. 69~ and Ronnie Carr 65~, Mr< Owen said Mr. Bernd recommended accepting the low bid of J. R. Edwards, Supervisor Bradby moved the Board accept the low bid of J. R, Edwards (60~ per yard) to dig new trenches around the landfill, The motion passed unanimously, Mr. Owen informed the Board members. that Dr. V. J. Morlino, Superintendent of Schools, had received bids for petroleum products as follows: low bids - Griffin Oil - regulaz gas ,4373 per gallon; Angus Hines - ~~2 diesel fuel .37490 per gallon; S, W. Rawls - unlead regular .4383 per gallon and S, G], Rawls - un- leaded premium .4779 per gallon.. Mr, Owen recommended the Board concur with: the School Boards decision of awarding these vendors the petroleum contracts, Supervisor Bailey moved the Board accept the petroleum products bids as recom- mended by the School Board. The vote in favor was unanimous, Mr, Owen advised the Board members the Peninsula District Transportation Committee had communicated with the Department of Highways and Transportation relative to using the. commuter parking lots at the intersection of Routes .258 and 10 and on Route 669 from Route 17, to run shuttle service to Newport News. The Department of Highways and Transportation has no objection, said Mr, Owen, Mr. Owen continued stating the Peninsula District Transportation Committee would like to receive acknowledgement. and authorization to provide service and use. the lots. Supervisor Ross moved the Board allow Peninsula District Trans- r~ ,Luly 17, 1986 Page 19 portation Committee to use the commuter parking lots, owned by the Department of Highways and Transportation, at the intersection of Routes 258 and 10 and on Route 669 from Route 17, to run shuttle service to Newport News. The motion passed by unanimous vote-of the Board. On motion of Supervisor Bradshaw, the Board voted unanimously to appoint County Attorney Crook to serve `as a member of the Jail Needs Assessment Team Committee. Following discussion, Supervisor Bradshaw moved the Board publish notice to hold a public hearing August 21, 1986 to consider reducing the real estate and machinery and tools tax rates from 55 to 53 cents per $100 for real estate of assessed value and from 86 to 85 cents per $100 of assessed value for machinery and tools. The motion carried unanimously. Larry Riddick, of J. R. Riddick & Sons and contractor for the Windsor Volunteer Rescue Squad building, appeared and asked the Board for their final payment in the amount of $17,095,.00. Mr. Riddick stated. he had submitted his report to the architect. However., the architect had not sent a copy to the County stating all work was completed - there had been a telephone conversation with County Administrator Owen and Mr. Monroe stating the work was complete. Following discussion, particularly relative to the drain construction, Super- visor Ross moved the Board pay J. R. Riddick &-Sons $15,769.00 of their final payment subject to written approval of the architect, Caro, Monroe & Liang. The remaining $1,326.00 will be outstanding until an agreement is made between the architect and contractor relative to additional cost for-drain construction. The motion passed by unanimous. vote of the Board. "MEMORANDUM" 7/11/86 T0: -Board of Supervisors and .County Attorney From: W. B. Owen, County Administrator We have for some time wanted to get the Windsor Rescue Squad Building contract completed. According to the architect the con tractor has met the. provisions of his contract. However, there is still the question of the cracks in the concrete floor in the bay area. Weeks ago the architect advised me that he was going. to have core samples taken of the floor to determine structural integrity. However, after the engineer inspected the floor it was then determined it would not be necessary to take the core samples, Mr. Bailey contacted me many weeks ago about his'dissatisfacton with the floor. At that time, at his request, I scheduled a meet- ing with the contractor, the engineer, Mr. Bailey and me.. The engineer, George Cornell, proposed the cracks be-filled with a concrete grouting type of material and then be buffered off smoothly. The contractor was in the process of doing some of that. while we were there. Mr. Bailey did not feel this was J July 17, 198Fi Page 2U satisfactory and told the contractor and engineer that, The engineer contends that the floor is structurally sound and the biggest problem with the cracks would be the appearance. because it is a new building, He felt the cracks had developed because the concrete contractor had not poured the floor in the mannex the engineers had intended when the plans were drawn. Mr. Bailey stated at that time he was not satisfied with the quality of the building in general nor was he satisfied with the floor and he did not accept the engineer's state- ment-regarding the structural soundness of the floor. The architect has sent a list of four change orders for con- sideration and approval, If the Board approves these; it is the architect's opinion the contractor has fulfilled the contract and is entitled to the money now being retained, Three of the change orders requested, I think., are in arder and in fact one has already been ap- proved by the Board, The one involving the additional septic tank and pump had previously been rejected by the Board because the plans submitted by the Health Department were not followed, In the plans approved the septic tank and drain field were to accommodate the per- sonnel area .and the floor drains from the bay area were to drain. to the ditch on the west side of the building, However, when the system was installed it was installed with-the floor drains draining under the personnel area to the septic tank. Because of the distance in- volved and .the elevation of the pipe in order for the water to flow. through it the pipe coming out of the building was considerably lowex than the Health Department had designed for. that. area, Therefore, .the Hea1_th Department then required an additional tank to serve as a holding tank and pumping chamber and a pump to be installed so that the waste water could then be pumped upward into the original septic tank which was installed at a higher level. Enclosed is a letter from Sanitarian J. A. Nourse reflecting that change. Item 1 on the change order document refers to this change being made to fulfill County Health Sanitation requirements. However, as previously stated this would not have been necessary had the original. plans been followed. Therefore, it would appear this expense is not the obligation of the Board of Supervisors. WBO:bas" "ISI.~E OF tivIGHT COUNTY HEALTH DEPARTMENT 402 Grace Street P. O. Box 309 Smithfield, Virginia November 18, 198 W. B. Owens, Administrator Isle of Wight County Isle of Wight, Virginia 23397 bear Mr. Owens: Enclosed is a revised septic tank permit to reflect the change of adding a pump system to the septic tank system serving the. Windsor Rescue Squad. The reason for adding the pump system is that the sewer line was stubbed from the building some 24" under the top of the ground and the drainfie.ld has to be installed at a 24" depth due to a seasonal water table. There is no way possible to have the effluent flow by gravity since the inlet to distribution box is some 12-14" higher than the outlet from .the ,existing septic tank. A warning on the original septic tank permit was added to reflect this .possible condition. If you have any further questians please advise this .office. Sincerely, s/J A. Nourse, Sanitarian 1 [3 July 17, 1986 /ch" // Page 21 Planning Director Lewis arrived at the meeting and Chairman Turner asked Mr. Lewis to give his opinion on the request of Charles W, White to approve the subdivision pf one lot containing an existing house on a 23 acre parcel of land located off Route 677, Mr. Lewis commented that the 23 acre parcel of land was czeated in 1981 or 1982 and therefore, there were np provisions under-the County Subdivision Ordinance that would allow approval of the subdivision as proposed by Mr, White unless the Board elected to grant an exception under Section 6-1, County Attorney Crook advised the Board that it could use Section 7-28-4 which would allow. the Board to simply. approve the subdivision of one lot out of a tract of land which had been done on other occasions. Mr. Lewis agreed that other lots had been subdivided under .this provision, but that in past instances these featured the division of an alder farm house out of a farm parcel of land on the premise that the selling of th.e one parcel would be of economic benefit to the continuation of the farm operation, In this case the house being divided was recently constructed and the parcel of land is not used for farm purposes, stated Mr. Lewis, County attorney Cropk then advised the Board that Section 7-28-4 would not require that the lot be divided from farmland nor that the house had to be vintage. Planning Director Lewis stated he had no objection to the approval, On motion of Supervisor Bradby, the Board voted unanimously to approve the request of Charles .W. White to subdivide a one parcel tract of .land on Route-677 under Section 7-28-4 of the Subdivision Ordinance. Planning Director Lewis presented the following Conditional Use Permit applications for the Board's consideration: 1. The application of Ronald E. Carr for a Conditional Use Permit to locate a mobile home for his son, Ron-Carr, on 19 acres of land located off Route 611, in Windsor Magisterial District,. No one appeared. in favor or objection. The Planning Commission opted un- animously to recommend approval, said Mr, Lewis, Supervisor Bailey moved. the Board approve the application of Ronald E. Garr for a Conditional Use Permit to locate a mobile home for his son, Ron Carr, on 19 acres of land located off Route 611, in Windsor Magisterial District. The motion carried unanimously. 2. The application of-Alton F. and Mildred H. Staples for a Conditional Use Permit to locate a mobile home for 12 J July 17, 1986 Page 22 months, while building a residence on five (5) acres of land, located off Route 644, in Hardy Magisterial District. No one appeared in favor or opposition. The Planning Commission voted unanimously to recommend approval, said Mr, Lewis. On motion of Supervisor Bailey, the Board voted unanimously to approve the application of Alfton F. and Mildred H. Staples for a Conditional Use Permit to locate a mobile home for l2 months, while building a residence on five (5) acres of land, located off Route 644, in Hardy Magisterial District with the condition the Conditional Use Permit be terminated upan issuance of Certific- ate of Occupancy for the permanent dwelling if prior to 12 months. Planning Director Lewis presented the following subdivision plats for the Board's consideration: 1. Plat showing Lot 1 of Harold A, Griffin, Jr. and Hendricks L. Griffin, Sr. 40,000 square feet of land located off Route 1402, in Hardy Magisterial District. The plat has been reviewed by the Department of Highways and Transportation and the Health Department who have na objections to its approval, said Mr, Lewis. Mr. Lewis continued stating the Planning Commission voted unanimously to recommend approval. Supervisor Ross moved the Board accept the Planning Commission's recommendation and approve the plat showing Lot 1 of Harold A. Griffin., Jr. and Hendricks L. Griffin, Sr, 40,000 square feet of land located off Route 1402, in Hardy Magisterial District. The vote in favor was unanimous. 2. Plat showing a portion of the property of Odelle S. Carr being conveyed to T. A. and Betty P. Powell, one (1) acre of land located on the south side of Route 638, in Hardy Magisterial District. The proposed lot reportedly is the last in the series of lots 'being sub- divided from the parent tract, stated Mr. hewis. The Department of Highways and Transportation and the Health Department have reviewed the plat and have no objections to its approval, stated Mr. Lewis. Mr. Lewis continued saying the Planning Commission voted unanimously to recommend approval. Supervisor Bradshaw moved the Board approve the plat showing a portion of .the property of Odelle S. Carr being conveyed to T. A. and Betty_P, Powell, one (1) acre of land located on the south side of Route 638,. in-Hardy Magisterial District. The motion passed by unanimous vote of the Board. 3, Plat showing division of property owned by Hugh Gwaltney, Parcels 1, 2, 3, 4 and residue, located at Route 637 and Route 647, in Hardy Magisterial District. Mr. Lewis stated the site was rezoned R-A in June 1986 to permit creation of the proposed four (4) lots and the plat has been approved by the Department of Highways and Transportation and the Health Department has no-objections to July 17,.1986 Page 23 its approval. The Planning Commission voted unanimously to recommend approval,. stated Mr. Lewis. Supervisor Bradby moved the Board approve the .plat .showing division of property owned by Hugh Gwaltney, Parcels 1, 2, 3, 4 and residue, located at Routes 637 and 647 in Hardy Magisterial District. The .vote in favor was unanimous. On motion of Supervisor Bailey, the Board voted unanimously to approve the proposal of R, L. Magette Company to close valves in front of each fire hydrant in the Cannon Acres Subdivision to a point where the flow meets the requirements of the Fire Department after which Magette will tack weld the iron cover on the top of the valve-box, so it cannot be changed. Planning Director, Terry D. Lewis, informed the Board members the Planning Commission voted unanimously to recommend the County undertake a two~part central water and sewerage treatment study, Through the study., the County should receive sets of design specifications for privately constructed water and sewerage treatment systems and a master plan for Countywide water and sewer systems. The design specifications could be amended by appropriate ordinances to set minimum design standards for private systems, The master plan could be incorporated into the Future Land Use Plan and serve as the basis for revisions to the land use-plan and the preparation of a water and sewer capital improvement program. To undertake the study, the Board of Supervisors must ac- complish the following, said Mr. Lewis: (1) allocate funds for the services. - estimated costs vary from $50,000 to $100,000 depending upon scope of study, (2) prepare advertisement and requests-for proposals and submit.: requests to prospective consulting firms, (3) appoint consultant selection committee and select consultants, (4) negotiate contracts .for services and (5) implement contracts. Following discussion, Supervisor Ross moved the Board accept the Planning Commission's recommendation to authorize intation~:af the study as outlined with the exception of allocation of funds which will be done at a later date. i Supervisor Bailey amended the motion to delete references to the expansion of the Town of Windsor's water system and the construction of a sewage treatment system because of the negotiations that his committee and the Town are-engaged in toward construction-of facilities for Windsor. The motion to amend the motion was defeated with Supervisors Bailey and Bradshaw voting aye and Supervisors Turner, Ross and Bradby nay.. Supervisor Ross then moved the Board .accept the Planning Commission's recom- mendation to authorize initiation of the study as outlined with the exception t July 17, 1986 Page 24 of allocation of funds which will be done at a later date. The motion passed by unanimous vote. // County Attorney Crook advised the Board members Mrs.. Taylor Barlow's term expires this month as a member of the School Board Selection Commission and stated she would not be eligible for reappointment because she was going to begin teaching again this fall. Supervisor Ross moved the Board recommend William K. Barlow, 219 Moonfield Drive, Smithfield, Virginia to the Circuit Court to be appointed as a member of the School Board Selection Commission. The vote in favor was unanimous. County Attorney Crook further advised the Board that the other members' terms on the School Board Selection Commission expire this month and inquired if the Board wanted to make. any other recommendations to the Circuit Court for appointment. The Board members elected not to make any other .nominations. Supervisor Ross moved County Administrator Owen draft a letter of com- mendation to Mrs. Barlow for Serving on the School Board Selection Commission. The motion passed unanimously. County Attorney Croak presented a proposed "Ordinance To Impose $usiness License Taxes For The County of Isle of Wight" far the Board's study and re- view. Mr. Crook stated a proposed ordinance had been presented earlier which. used a fee system whereas this ordinance was based on percentage of gross re- ceipts. It is very similar to the Town of Smithfield~s ordinance, stated Mr. Crook. He suggested the Board take no action at this time, but that they study the ordinance. ~/ Supervisor Ross moved the Board appoint ~2ichard Ballard to serve another term as a member of the Isle of Wight Commission on Aging. The vote in favor was unanimous. ~/ Supervisor Bradby informed the Board members he had talked with Stanley Turner relative to the Paradise Heights Subdivision road problems and Mr. Turner will be on vacation for a while and asked that the matter be tabled until September 4, 1986 Board meeting. Supervisor Bradby then. moved the matter be tabled until September 4, 1986, The motion carried unanimously. ~~ Per recommendation of County Attorney Crook and on motion of Supervisor Bailey, the Board voted unanimously to approve the June 19, 1986 and July 3, i July 17, 1986 Page 25 1986 Board of Supervisors' minutes. ~~ There followed some discussion by members Bradshaw and Bailey regarding the Otelia Rainey hookup problem in Camptown. No action was taken by the Board.. // County Administrator Owen requested an Executive Session for the purpose of discussing with legal counsel and Board members contracts and negotiations of contracts.. Supervisor Bradby moved the Board go into Executive Session for the reasons stated by Mr. Owen which passed unanimously. The Board went into Executive Session at 8:50 P.M, and returned to open session at 9:15 P.M. ~~ At 9:16 P.M. Supervisor Ross moved the meeting be adjourned which passed unanimously. Richard L, Turner,~Chairman _~ .~ ~; /'; W. B. Owen, Clerk r' t