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April 21st, 2016 Full AgendaA Community of Choice, Committed to Excellence Agenda Board of Supervisors Isle of Wight County April 21, 2016 1. Call to Order (5:00 p.m.) 2. Closed Meeting 3. Invocation - The Honorable Rudolph Jefferson/Pledge of Allegiance (6:00 p.m.) 4. Approval of Agenda 5. Citizens’ Comments 6. Consent Agenda A. Resolution - Accept and Appropriate Grant Funds from the Virginia Department of Environmental Quality (DEQ) for Septic Tank Pump Out Assistance ($3,000) B. Resolution - Recognize April 2016 as National County Government Month C. Resolution - Designate May 2-6, 2016 as National Public Service Recognition Week D. Resolution - Accept and Appropriate Insurance Proceeds from VaCorp Risk Management for Repairs to a County Vehicle ($2,052) E. Resolution - Accept and Appropriate Stormwater Local Assistance Fund (SLAF) Grant ($206,855) A Community of Choice, Committed to Excellence F. Resolution - Designate May 2016 as Business Appreciation Month in Isle of Wight County G. Resolution - Designate May 2016 as Building Safety Month in Isle of Wight County H. Resolution – Authorize Use of Remaining Funds from Fort Boykin Insurance Payout for Other County Parks and Recreation Projects I. Planning Commission Resolution of Appreciation for Lars S. Gordon J. March 7, 2016 Work Session Minutes K. March 15, 2016 Joint Budget Work Session with School Board Minutes L. March 17, 2016 Regular Meeting Minutes 7. Regional & Inter-Governmental Reports 8. Appointments 9. Special Presentations/Appearances A. Special Presentation - Carrollton Volunteer Fire Department 50th Anniversary B. Special Presentation - Virginia Fire Services Board Report 10. Public Hearings A. Isle of Wight County Proposed FY2016-17 Operating and Capital Budget B. Application of Accelerated Properties, LLC to change Zoning Classification from Conditional - Limited Industrial (LI), Conditional - General Commercial (GC) and Rural Agricultural Conservation (RAC) to Conditional General Commercial (C-GC) and Amend the Permitted Uses on the Property A Community of Choice, Committed to Excellence C. Application of Robert and Sandra Faison for Exceptions to the Chesapeake Bay Preservation Area Ordinance to Allow Encroachment into the 100-foot- wide-area Resource Protection Area Buffer to Build a Single-Family Home on Lot 25 on Shivers Mill Lane in Carrollton, in the Newport Election District, and to Allow for a Reduction in the Amount of Required Landscaping Mitigation D. Application of Todd and Sally Bristol for a Conditional Use Permit on 3.334 Acres of Land Located at 101 Deer Run Drive in the Windsor Election District to Allow for an Accessory Apartment in the Neighborhood Conservation (NC) Zoning District E. Ordinance to Amend and Reenact the Isle of Wight County Code by Amending and Reenacting Appendix B, Zoning: Article III, Use Types; Section 3-7000, Industrial Use Types, in Order to Add a Definition for “Towing Service Storage Yard” F. Resolution to Amend the Comprehensive Plan of Isle of Wight County, Virginia through Changes to the Text and Maps in Chapter 4, “Growth Management and Land Use” in Order to Include the Resource Conservation Land Use in all Appropriate Locations in the Comprehensive Plan G. Ordinance to Amend and Reenact the Following Sections of the Isle of Wight County Code by Amending and Reenacting Appendix B, Zoning: Article VIII, Landscaping and Screening Standards in Order to Make Revisions for Clarity of Language, Flexibility of Application, and Enhanced Tree Preservation H. Amend and Reenact Chapter 6, Erosion and Sedimentation Control 11. County Administrator’s Report A. Staff Report - Moody’s Investors Service Affirmation of County Bond Rating B. Staff Report - Quarterly Financial Report for 3rd Quarter of FY2016 A Community of Choice, Committed to Excellence C. Matters for the Board’s Information 1. Monthly Reports: Tax Levies & Collections as of March 2016; Cash Position; and, Statement of the Treasurer’s Accountability as of February 2016 2. Isle of Wight County Monthly Fire/Emergency Medical Services (EMS) Report – Incidents by Zone as of March 2016 3. Isle of Wight Website Statistics/March 2016 4. Solid Waste Division Litter Pickup 5. Isle of Wight Extension Report/March 2016 6. Planning Commission 2015 Annual Report 7. Adopt-a-Highway Program Information 12. Unfinished/Old Business Proposed Changes to Convenience Center Operating Hours and Name 13. New Business Motion to Authorize Payment of the Nike Park Stormwater Improvement Project Change Order 14. Adjournment ISSUE: Resolution to Accept and Appropriate Grant Funding from Virginia Department of Environmental Quality (DEQ) for Septic Tank Pump-Out Assistance ($3,000) BACKGROUND: The Virginia Department of Environmental Quality (DEQ) has awarded Chesapeake Bay Implementation Grant funds in the amount of $3,000 to the County to provide septic tank pump-out assistance to low-to- moderate income (LMI) households in Isle of Wight County. The County has been operating a State mandated septic tank pump-out program since the fall of 2008. It is anticipated that the grant program will benefit up to twenty (20) septic tank pump-outs for LMI households located in the county’s Chesapeake Bay watershed. The grant will provide up to $150 match for septic pump-out to eligible households with the remainder of the cost being paid by the property owner. BUDGETARY IMPACT: There is no requirement for a local funding match by the county; however, the grant is paid out on a reimbursement basis. RECOMMENDATION: Motion to adopt a resolution to accept and appropriate grant funds in the amount of $3,000 and authorize the Interim County Administrator to sign the DEQ contract. ATTACHMENTS: - Resolution - DEQ Contract and Associated Information B & F/ Insurance Proceeds/ MWT 2.1.16 RESOLUTION TO ACCEPT AND APPROPRIATE GRANT FUNDING FROM VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY FOR SEPTIC TANK PUMP-OUT ASSISTANCE WHEREAS, the Virginia Department of Environmental Quality (DEQ) has awarded Chesapeake Bay Implementation Grant funds in the amount of $3,000 to the County to provide septic tank pump-out assistance to low-to-moderate income (LMI) households in Isle of Wight County; and, WHEREAS, the grant funds in the amount of three thousand dollars ($3,000) need to be accepted and appropriated to the General Fund budget for FY 2015-16; and, NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that three thousand dollars ($3,000) or as much as shall be received from the Virginia Department of Environmental Quality be accepted and appropriated to the FY 2015-16 General Fund budget. BE IT FURTHER RESOLVED that the Interim County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this reimbursement and to do all things necessary to give this resolution effect. Adopted this 21st day of April, 2016. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to form: Mark C. Popovich, County Attorney COMMONWEALTH of VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY Street address: 629 East Main Street, Richmond, Virginia 23219 Mailing address: P.O. Box 1105, Richmond, Virginia 23218 Fax: 804-698-4019 - TDD (804) 698-4021 www.deq.virginia.gov Molly Joseph Ward Secretary of Natural Resources David K. Paylor Director (804) 698-4020 1-800-592-5482 March 3, 2016 Isle of Wight County Attn: Beverly Walkup P.O. Box 80 Isle of Wight, VA 23397 Re: Contract No. 16292 Isle of Wight Septic Pump-out Assistance Dear Ms. Walkup: Attached is the proposed contract between Isle of Wight County and the Virginia Department of Environmental Quality (DEQ). If you concur with the terms and conditions, please print, sign and return two (2) original sets of the contract to me. I will then obtain the appropriate DEQ signature, and return a fully executed contract to you for your records. If you have any questions, you may contact me at (804) 698-4335. Sincerely, Carol Papazian Procurement Manager Enclosures Page 1 of 2 Contract No. 16292 COMMONWEALTH OF VIRGINIA DEPARTMENT OF ENVIRONMENTAL QUALITY GRANT CONTRACT This grant award contract is made by and between the Department of Environmental Quality (hereinafter referred to as the “Department”) and Isle of Wight County (hereinafter referred to as the “Grantee”). The parties to this grant award contract, in consideration of the mutual covenants and stipulations set out herein, agree as follows: PROJECT DESCRIPTION: The Grantee shall carry out the project as set forth in the Contract Documents. PROJECT PERIOD: The project shall commence on March 1, 2016 and shall terminate no later than September 30, 2016. PAYMENTS: The Department shall pay the Grantee quarterly on a cost reimbursement basis, a total not-to- exceed sum of $3,000.00. The said sum shall include all expenses of the project. Payment shall be made upon submission of invoices and/or other appropriate documentation of program expenditures, progress reports and final reports as specified in the "Contract Documents" referenced below, and their acceptance by the Department: The Department is under no obligation to reimburse unauthorized work performed prior to the commencement or after the expiration of the contracted time of performance. The Department reserves the right to withhold a minimum of 5% of the Grantee's total grant allocation until the final grant report and all services, reports and deliverables are received and approved by the Department Acceptance of work completed under this grant award contract shall be decided at the sole discretion of the Department and shall be final. The Grantee shall spend the funds according to the specified categories of the grant award contract budget set forth in the Scope of Work and Attachment B. Minor shifts of the funds among categories by the Grantee, not to exceed 10% of any budget line item are permissible. Shifts in funds exceeding 10% of budget line items must be approved in writing by the Department. Any cost overruns incurred by the Grantee during the time of performance shall be the responsibility of the Grantee. INVOICE ORIGINALS SHALL BE SENT TO: DEPARTMENT OF ENVIRONMENTAL QUALITY ATTENTION: ACCOUNTS PAYABLE OR OFM@DEQ.VIRGINIA.GOV P.O. BOX 1105 RICHMOND, VIRGINIA 23218-1105 REPORTING REQUIREMENTS: Report(s) Due Date(s) Quarterly Reports/Final Report Per the “Project Workplan” EPA Form 5700-52A, MBE/WBE Utilization Completion of Project Lobbying and Litigation Certification Form or No Later Than 30 Days Disclosure of Lobbying Activities Form After Close of Contract Period THE CONTRACT DOCUMENTS SHALL CONSIST OF: (1) This signed form; (2) The Project Workplan (to include, as approved by the Department, the following documents: “Scope of Service”; “Quarterly Progress Report Summary” / “Attachment A: Narrative Progress Report”; “Project Financial Report – Attachment B”; “Milestone Table” / “Attachment C”; “NPS Best Management Page 2 of 2 Practices - Pollution Reduction Tracking Data Form {for BMPs}” / “Attachment D”; and the “Request for Applications”, to include the “Isle of Wight County Septic Tank Pump-Out Grant Program Agreement). (3) The EPA General Terms and Conditions (available at: http://www.deq.virginia.gov/Portals/0/DEQ/AboutUs/Procurement/EPAGeneralTermsConditions.pdf). (4) The General Terms and Conditions (available at: http://www.deq.virginia.gov/Portals/0/DEQ/AboutUs/Procurement/FederallyFundedGrantContracts.pdf). PRECEDENCE OF TERMS: In the event of a conflict between or among terms in the documents included in this contract, the following documents control in order from the most important to the least important: EPA General Terms and Conditions; General Terms and Conditions; the signed Grant Contract form; and the Project Workplan. IN WITNESS THEREOF, the parties have caused this grant award contract to be duly executed intending to be bound thereby. GRANTEE DEPARTMENT OF ENVIRONMENTAL QUALITY _____________________________________ ______________________________________ ___________________________ Date Valerie E. Thomson Date ___________________________ Director of Administration TO: Sanford B. Wanner_______________________ Name County Administrator______________________ Title Isle of Wight County______________________ Government Agency or Organization SUBJECT: 16292____________________________ Contract Number - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - (For Interagency Contracts) QUALIFIED CERTIFICATION OF VENDOR RELATIONSHIP I certify that all of the funds from the proposed project provided by the Department of Environmental Quality to __________________________________ should be classified by ________________________________________as a Vendor Relationship, for the sale of goods or services to the Department of Environmental Quality. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - (For Grant Contracts) CERTIFICATION OF SUB-RECIPIENT RELATIONSHIP I certify that all of the funds provided by the Department of Environmental Quality to Isle of Wight County for the attached proposed project should be classified by Isle of Wight County as sub-recipient grants, not as sales of goods or services to the Department of Environmental Quality. If certified as a sub-recipient, indicate whether fund is: _____ State __X__ Federal $3,000 If Federal: CFDA Number 66.466__________________ Federal Sponsor EPA____________________ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - __________________________________ Signature Date Valerie E. Thomson Director of Administration Telephone: (804) 698-4157 Chesapeake Bay Implementation Grant (CBIG) DEQ Contract # 16292 SOS - 1 Scope of Service Grantee: Isle of Wight County, VA Contact Person: Beverly Walkup DUNS #: 01010066769 Phone Number: (757) 365-6210 Federal ID #: 546001361 Email: bwalkup@isleofwightus.net Mailing Address: PO Box 80 Invoice Payable To: Isle of Wight County City, State, Zip: Isle of Wight, VA 23397 Checks Payable To: Project Title: Isle of Wight Septic Pump-out Assistance Grant Period: Start: 3/1/2016 End: 9/30/2016 DEQ Project Manager: Shawn Smith Project Manager Email: Shawn.Smith@deq.virginia.gov CBIG Funds: $3,000.00 Match Funds: n/a DEQ has received grants from the United States Environmental Protection Agency under the Chesapeake Bay Implementation Grant (CBIG), Catalog of Federal Domestic Assistance Number 66.466. This Agreement is a sub-grant award, from DEQ to the Grantee, of said federal grant funds. As a sub-grant award, this contract is subject to applicable EPA statutory and regulatory provisions pursuant to Title 40 CFF chapter 1 parts 1-49 and the cost principles enumerated in the appropriate code of federal regulations. A) PROJECT ABSTRACT Funding is being sought to provide septic pump-out financial assistance to low income homeowners. B) GENERAL PROVISIONS The Grantee shall provide the services to DEQ set forth in the Agreement documents and, specifically, as defined in this Scope of Service and the accompanying Milestone Table (Attachment C). All deliverables shall conform to accepted standards and practices. In addition to the signed contract, the Agreement documents shall consist of: 1) Scope of Service (this document) 2) Attachment A – Quarterly Progress Report Summary 3) Attachment B – Project Financial Report 4) Attachment C – Milestone Table 5) Attachment D – NPS Pollution Tracking Data Form for BMPs C) TIME OF PERFORMACE Upon signature by the Grantee and the director of DEQ, the services of the Grantee shall be for the period from, March 1, 2016 through September 30, 2016, unless otherwise altered through provisions of this Agreement or extended by written authorization of DEQ. All time limits stated are Chesapeake Bay Implementation Grant (CBIG) DEQ Contract # 16292 SOS - 2 essential to this Agreement. Every effort must be made to complete the work on time. All project expenses and use of match funds must be completed during the time of performance. D) REPORTING The Grantee shall provide DEQ with quarterly reports and a final report, in narrative and financial report form, detailing the progress of work set forth in the Agreement documents. Incomplete or inaccurate reports may result in reimbursement delays. These reports shall be certified by an authorized agent of the Grantee as being true and accurate to the best of the Grantee’s knowledge, as indicated by their signature on Financial Report (Attachment B). Each quarterly report, due on the 15th of the month following the completion of each quarter, shall contain the following: 1) Quarterly Progress Report Summary (Attachment A): The Grantee shall report progress to DEQ through a narrative summary of accomplishments that relate to the Scope of Service and any key Milestones. Using the “Quarterly Progress Report Summary” (Attachment A), describe the progress in fulfilling the Project Objectives and activities for each deliverable listed in the Milestone Table. Provide information regarding accomplishments, challenges, and progress status. 2) Project Financial Report (Attachment B): The Grantee will summarize expenses incurred in the appropriate columns under “DEQ Funds” and Grantee contributions under “Match Funds.” This form also serves as the reimbursement request, or invoice, for the Grantee; therefore, only electronic copies with the original authorized signature will be accepted by DEQ. Original Attachment Bs must be kept on file by the Grantee for a minimum of 5 years. Reimbursement requests should be based upon actual expenditures and need to relate to the grant scope of work to be authorized. If a reimbursement request includes funding for meeting refreshments, appropriate documentation justifying these expenses as described in the terms and conditions of this grant agreement must be included. If reimbursement for staff expenditures is included, appropriate documentation of staff time is required, as described in the terms and conditions of this grant agreement. Reimbursement requests shall: - Be submitted for the Grantee’s actual costs - Be submitted in accordance with the “General Terms and Conditions,” as applicable, for “Food/Refreshments” and/or “Employee Administration and Costs” - Be for a minimum of $1,000 (i.e. an aggregate of all applicable budget categories / line items). The DEQ will not process a reimbursement request for less than $1,000. - As applicable, shall not exceed the current Commonwealth of Virginia (“COVA”; refer to the “Commonwealth Accounting Policies and Procedures (CAPP) Manual”/ “Travel Regulations” at http://www.doa.virginia.gov/Admin_Services/CAPP/CAPP_Alpha_Listing.cfm)/ local per diem schedule; - Relate to the grant scope of work - Be included in the Grantee’s Financial Narrative The DEQ will not reimburse the Grantee for any unauthorized expense. Chesapeake Bay Implementation Grant (CBIG) DEQ Contract # 16292 SOS - 3 3) Financial Narrative: The Grantee shall submit a financial narrative that includes itemized details of expenditures by budget category. This narrative may be submitted in lieu of receipts; however, DEQ may request receipts and detailed financial accounting if the financial narrative does not provide enough detail to justify expenditures. The financial narrative should include any required employee time reporting forms required to meet federal reporting rules as outlined in the available Grant Project Management Manual http://www.deq.virginia.gov/programs/water/cleanwaterfinancingassistance/nonpointsourcefundi ng/grantprojectmanagementmanual.aspx 4) Milestones Table (Attachment C): The Grantee shall enter “Actual Completion Date” for specific tasks on the table and provide relevant notes. The Grantee shall inform DEQ of any expected delays in accomplishment of milestones and provide revised completion dates. 5) NPS Pollution Tracking Data for BMPs (Attachment D): If the project is paying for the implementation of BMPs or activities that could produce pollution reductions, then this form must be filled out. The Grantee shall document BMP installation and shall ensure that required Operation and Maintenance Plans and Landowner Agreements are developed and submitted to DEQ if applicable. Submission Requirements: The Grantee shall submit all quarterly reports and forms (including grant invoices [Form B] and reimbursement requests): a. Via email to DEQ’s Office of Financial Management at OFM@DEQ.virginia.gov with a carbon copy to the assigned DEQ project manager, Shawn Smith (shawn.smith@deq.virginia.gov) and Lara Kling (lara.kling@deq.virginia.gov); the email shall include the grant agreement (contract) number in the subject line b. A cover memo shall be included, followed by the Project Financial Report (Attachment B) c. According to the following schedule: SUBMITTAL DATE PERIOD COVERED June 15, 2016 March 1, 2016 – May 31, 2016 October 15, 2016 May 31, 2016 – September 30, 2016 (final) The final report shall summarize all major project accomplishments and challenges, as well as expenditures and matching contributions during the period after the project began through the completion of all required work. The final reimbursement request must be submitted with the final report. DEQ will not reimburse any requests received more than 30 days after the Agreement termination date. E) COMPENSATION: DEQ shall release the grant award to the Grantee on a cost-reimbursement basis upon receipt and approval of the Grantee’s quarterly and final reports and deliverables as required by this Agreement and in the associated Milestone Table (Attachment C), or at other times agreed to by DEQ. This agreement provides a grand total of $3,000 in Chesapeake Bay Implementation Grant funding (matched by $0 in other funds) to the Grantee through September 30, 2016. All expenditures and reimbursement requests should follow the budget narrative included in Section I (Budget Narrative) Chesapeake Bay Implementation Grant (CBIG) DEQ Contract # 16292 SOS - 4 of this Scope of Service and should utilize the Project Financial Report (Attachment B) included in this contract. Shifts of the funds among budget line items and categories by the Grantee must be approved in writing by DEQ. Any unspent funding remaining on September 30, 2016 will revert to DEQ. All projects, practices and activities must be installed, completed, and paid by September 30, 2016. Any cost overruns incurred by the Grantee during the time of performance shall be the responsibility of the district. Interim Reimbursement Requests: Under situations of hardship, as agreed to and approved by DEQ in advance, the Grantee may submit an ‘Interim Reimbursement Request” in between submission of quarterly reports, on a case-by-case basis for the reimbursement of BMP cost share expenditures. Interim Reimbursement Requests shall follow the same reporting requirements and procedures, outlined herein, as Quarterly Reports. Interim reporting shall only be used in cases of financial strain or hardship on the part of the Grantee for which reimbursement cannot wait until the 15th day following the end of a calendar quarter. Procedures for requesting an interim reimbursement request and approval are described in the Grant Project Management Manual which can be found on the DEQ website: http://www.deq.virginia.gov/Programs/Water/CleanWaterFinancingAssistance/NonpointSourceFunding/GrantProjectManagementManual.aspx. F) MATCHING FUNDS: If this Agreement is contingent upon cash and in-kind contributions by the Grantee to the project, the required amount of matching funds will be indicated on the Project Financial Report Form, Attachment B. Matching contributions, if applicable, must reflect expenses directly related to the implementation of this project and incurred only during the time of performance listed in this Agreement. The decision of DEQ with respect to approval of matching funds shall be final. Matching funds must be tracked and reported to DEQ in the quarterly and final reports described above. G) SATISFACTORY PROGRESS There will be quarterly evaluations of the Grantee’s performance, if necessary, which will be held no later than August 1, 2016. H) PROGRAM OBJECTIVES, DELIVERABLES, AND TIMELINE See Attached “2015-16 Chesapeake Bay Preservation Act Implementation” Application Form. I) PROJECT BUDGET NARRATIVE See Attached “2015-16 Chesapeake Bay Preservation Act Implementation” Application Form. Attachment A: Narrative Progress Report Chesapeake Bay Implementation Grant Project Please submit this form electronically, along with the rest of the quarterly report material to DEQ Office of Financial management (OFM@deq.virginia.gov) and CC your DEQ Project Manager. Project Title Isle of Wight Septic Pump-out Assistance Grant # #16292 Reporting Period Choose an item. Choose an item. Organization Isle of Wight County Name & Title of Individual Reporting Date: Click here to enter a date. Quarterly Progress Summary: Provide a description of activities (from the Milestones Table, Attachment C) that have been completed to date. Include information about contracted and completed projects, meetings, and ongoing initiatives. Describe outputs and outcomes of these activities. Note any challenges or setbacks that have arisen. Grantee:Contact Person:Beverly Walkup DUNS #:Phone Number:(757) 365-6210 Federal ID #:Email:bwalkup@isleofwightus.net Mailing Address:Invoice Payable To: City, State, Zip:Checks Payable To: Project Title: Grant Period:Start: March 1, 2016 End: September 30, 2016 Reporting Schedule:______March - May ______June 15th, 2016 ______May - August ______September 30th, 2016 (Final) DEQ Funds (Federal) Personnel-TA -$ Fringe-TA -$ Travel-TA -$ Equipment-TA -$ Supplies-TA -$ Contractual-TA -$ Construction -$ Other Direct-TA -$ Indirect (49.82%)-$ *TOTAL $3,000 -$ -$ -$ -$ MATCH Funds Personnel -$ -$ Fringe -$ -$ Travel -$ -$ Equipment -$ -$ Supplies -$ -$ Contractual - TA -$ -$ Construction -$ -$ Other Direct -$ -$ Indirect -$ -$ *TOTAL -$ -$ -$ -$ COMMONWEALTH OF VIRGINIA - DEPARTMENT OF ENVIRONMENTAL QUALITY Project Financial Report Form - Attachment B 1010066769 Chesapeake Bay Implementation Grant (CBIG) Project Match Budget Current Match Expenditures Cumulative Match Expenditures *Unexpended Match Balance Authorized Signature: Date: Isle of Wight County Total Reimbursement Request: DEQ Grant Agreement: DEQ #16292 Isle of Wight Septic Pump-out Assistance Isle of Wight County P.O. Box 80 Isle of Wight, VA 23397 546001361 Project Budget Current Expenditures Cumulative Expenditures *Unexpended Project Balance *For an electronic copy of this form contact the DEQ Project Manager INVOICE NUMBER: CFDA Fund/Detail Cost Code FY(State)Amount 66.466 1000 609 16 Object Program Project/Task/Phase 1441 51502 617100813 Fund Type Budget Total Request Balance 3,000.00$ -$ 3,000.00$ FOR DEQ PURPOSES ONLY: *For an electronic copy of this form contact the DEQ Project Manager Attachment C DEQ Contract #16292 Milestone Table Sponsor/Grantee: Isle of Wight County Name of Project: Isle of Wight Septic Pump-out Assistance NOTE: For an electronic copy of this form contact Shawn Smith, shawn.smith@deq.virginia.gov, 804-698-4030 Milestone Responsible Party Target Completion Date Key Deliverable Progress Submit quarterly budget and project narrative reports and required forms to DEQ by the 15th day following the end of each calendar quarter. Progress report includes: narrative, updated milestone table, project financial report, financial narrative. Quarterly through September, 2016 2 quarterly reports Task 1: Septic Pump-Outs Begin solicitations to sewage handlers and property owners. 3/30/16 Complete 20 pump-outs for qualified low-to-moderate income owner-occupied households in the Chesapeake Bay region of the County. 9/30/16 20 completed pump-outs; NPS Pollution Tracking data table Award Year 2016 Funding Program Contract #Start 3/1/2016 End 9/30/2016 +Latitude -Longitude 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 Septic: Septic Tank Pumpout Project Title:Isle of Wight Septic Pump-out Assistance Project Sponsor:Isle of Wight County BMP # [1] Installation Date (a) mm/dd/yyyy [2] Name of BMP Installed (dropdown list)(a) [3] Project Location Description or Site Name(a) Chesapeake Bay Implementation Grant (CBIG)16292 Grant Period [6] Site Location in Decimal Degrees (c) *[5] NWBD Code (Hydrologic Unit) (a) NPS Best Management Practices - Pollution Reduction Tracking Data Form Attachment D [4]City or County (a) Form Revised 9/17/2012 Systems Pumped NA NA NA NA 5 [15] Source of Other Funding PAGE 2 - Attachment D NPS Tracking Form [14] Amount of Other Funding [8] (b) Quantity (Count) [9] Area Affected (Ac) (b) [10] (ft) Practice Length (b) [11] (ft) Practice Width (b) Quantity Description Area Description Measures 16292 This form is an electronic EXCEL form and must be submitted as such when all BMPs are installed for a project. Please do not make any changes to the collumns or structure of this form. For an electronic copy of this form contact your DCR project manager or swcgrants@dcr.virginia.gov. (a) Required fields for all types of practices, check the NWBDlut tab for hydrologic unit descriptions; (b) These fields are needed unless otherwise denoted as non applicable (NA), check the BMPlut tab for BMP definitions for each BMP type. (c) Locations indicated with latitudes and longitudes are desired but not mandatory if not available. Enter negative longitudes. [16] Comments or Other Information [12] Design Lifespan (yrs) (a) [13] (a) Amount of Grant Funding [7] Existing Land Use (a) [17] Description of BMP and Measures if Chosen Practice Code is "Other" Substitute DEQ MBE_WBE Report Form Subrecipient Name: ______________________________________________________________DEQ Contract Number _________________________________________ Name and Telephone Number ______________________________________________________Date Submitted_______________________________________________ MBE/WBE PROCUREMENTS DURING REPORTING PERIOD Annual _______ 1st (Oct-Dec)_________ 2nd (Jan-Mar)_________ 3rd (Apr-Jun)_______ 4th(Jul-Sep)_____ Total Dollars Procured in this Contract Period: $__________________ PART II. 1. Procurement Made 2. Business 3. $ Value of 4. Date of 5. Type 6.Name/Address/Phone Number of MBE/WBE Enterprise Procurement Procurement of Contractor or Vendor Subrecipient Minority Women (MM/DD/YY)Product/Service Column 5 - Type of product or service codes: 1 = Construction 2 = Supplies 3 = Services 4 = Equipment Note: Refer to Terms and Conditions of your Subrecipient Contract to determine the frequency of reporting INSTRUCTIONS FOR COMPLETING MBE/WBE FORM 1.Fill in your Organization's Name (Subrecipient Name field) 2 Fill in the DEQ Contract Number that was assigned to your contract 3 Fill IN THE Name and Telephone Number of person completing the form 4 Fill in Date Submitted 5 Under the MBE/WBE Procurements during Report period a. Check the appropriate time period of reporting 6 Under Total Dollars Procured in this Contract period provide: Total Dollar Amount of Purchases Part II Provide the following information 2. Business Enterprise (Check Minority or Women) 3. Provide the dollar value procured from Vendor 4. Type in date of purchase (MM/DD/YY format) 5. Type of Product or Service = use the number associated (see bottom of page) 1. Construction, 2. Supplies, 3. Services, 4 Equipment 6. Provide Name, Address of MBE/WBE Vendor DEQ Grants Manager within 5 DISCLOSURE OF LOBBYING ACTIVITIES Approved by OMB Complete this form to disclose lobbying activities pursuant to 31 U.S.C. 1352 0348-0046 (See reverse for public burden disclosure.) 1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type: a. contract a. bid/offer/application a. initial filing b. grant b. initial award b. material change c. cooperative agreement c. post-award For Material Change Only: d. loan year _________ quarter _________ e. loan guarantee date of last report ______________ f. loan insurance 4. Name and Address of Reporting Entity: 5. If Reporting Entity in No. 4 is a Subawardee, Enter Name and Address of Prime: Tier ______, if known : Congressional District, if known : Congressional District, if known : 6. Federal Department/Agency: 7. Federal Program Name/Description: CFDA Number, if applicable: _____________ 8. Federal Action Number, if known : 9. Award Amount, if known : $ 10. a. Name and Address of Lobbying Registrant b. Individuals Performing Services (including address if (if individual, last name, first name, MI): different from No. 10a ) (last name, first name, MI): 11. Signature: Print Name: Title: Telephone No.: _______________________ Authorized for Local Reproduction Standard Form LLL (Rev. 7-97) Information requested through this form is authorized by title 31 U.S.C. section 1352. This disclosure of lobbying activities is a material representation of fact upon which reliance was placed by the tier above when this transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be available for public inspection. required disclosure shall be subject to a not more than $100,000 for each such failure. Prime Subawardee Federal Use Only: Date: who fails to file the Any person $10,000 and than civil penalty of not less INSTRUCTIONS FOR COMPLETION OF SF-LLL, DISCLOSURE OF LOBBYING ACTIVITIES This disclosure form shall be completed by the reporting entity, whether subawardee or prime Federal recipient, at the initiation or receipt of a covered Federal action, or a material change to a previous filing, pursuant to title 31 U.S.C. section 1352. The filing of a form is required for each payment or agreementto make paymenttoanylobbyingentityforinfluencingorattemptingtoinfluenceanofficeroremployeeofanyagency,aMemberof Congress,anofficer oremployeeof Congress,oranemployeeofaMemberofCongressinconnectionwithacoveredFederalaction.Completeallitemsthatapplyforboththeinitialfiling andmaterial change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information. 1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence the outcome of a covered Federal action. 2. Identify the status of the covered Federal action. 3. Identify the appropriateclassification of this report. If this is a followup report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last previously submitted report by this reporting entity for this covered Federal action. 4. Enterthefullname,address,city,Stateandzipcodeofthereportingentity.IncludeCongressionalDistrict,ifknown.Checktheappropriateclassification ofthereportingentitythatdesignatesif itis, orexpectstobe,aprimeorsubawardrecipient.Identifythetierof thesubawardee,e.g.,thefirst subawardee of the prime is the 1st tier. Subawards include but are not limited to subcontracts, subgrants and contract awards under grants. 5. If the organization filing the report in item 4 checks "Subawardee," then enter the full name, address, city, State and zip code of the prime Federal recipient. Include Congressional District, if known. 6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organizationallevel below agency name, if known. For example, Department of Transportation, United States Coast Guard. 7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans, and loan commitments. 8. Enter the most appropriate Federal identifying number available for the Federal action identified in item 1 (e.g., Request for Proposal (RFP) number; Invitation for Bid (IFB) number; grant announcement number; the contract, grant, or loan award number; the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001." 9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitment for the prime entity identified in item 4 or 5. 10. (a) Enter the full name, address, city, State and zip code of the lobbying registrant under the Lobbying Disclosure Act of 1995 engaged by the reporting entity identified in item 4 to influence the covered Federal action. (b) Enter the full names of the individual(s) performing services, and include full address if different from 10 (a). Enter Last Name, First Name, and Middle Initial (MI). 11. The certifying official shall sign and date the form, print his/her name, title, and telephone number. According to the Paperwork Reduction Act, as amended, no persons are required to respond to a collection of information unless it displays a valid OMB Control Number. The valid OMB control number for this information collection is OMB No. 0348-0046. Public reporting burden for this collection of information is estimated to average 10 minutes per response, including time for reviewing instructions, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, DC 20503. ISSUE: Resolution – Recognize April 2016 as National County Government Month BACKGROUND: The month of April has been designated as National County Government Month. The theme chosen by NACo for this year’s celebration is “Safe and Secure Counties”. RECOMMENDATION: Adopt a resolution to commemorate National County Government Month. ATTACHMENTS: Resolution April 21, 2016 RESOLUTION TO RECOGNIZE APRIL 2016 AS NATIONAL COUNTY GOVERNMENT MONTH WHEREAS, the nation’s 3,069 counties serving more than 300 million Americans provide essential services to create healthy, safe, vibrant and economically resilient communities; and, WHEREAS, the County of Isle of Wight, Virginia and all counties take pride in our responsibility to protect and enhance the health, well-being and safety of our residents in efficient and cost-effective ways; and, WHEREAS, through National Association of Counties (NACo) President Sallie Clark’s “Safe and Secure Counties” initiative, NACo is encouraging counties to focus on strengthening the safety and security of their communities; and, WHEREAS, in order to remain healthy, vibrant, safe, and economically competitive, America’s counties provide public health, justice, emergency management and economic services that play a key role in everything from residents’ daily health to disaster response; and, NOW, THEREFORE, BE IT RESOLVED THAT the Board of Supervisors of the County of Isle of Wight, Virginia does hereby recognize April 2016 as National County Government Month and encourages all county officials, employees, schools and residents to participate in county government celebration activities. Adopted this 21st day of April, 2016. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to form: Mark C. Popovich, County Attorney ISSUE: Resolution – Designate May 2-6, 2016 as National Public Service Recognition Week BACKGROUND: Each year, a week during the month of May is designated as National Public Service Recognition Week throughout the nation and in Isle of Wight County. This year, May 2-6, 2016 is designated as National Public Service Recognition Week. The employees of Isle of Wight County deliver outstanding public service day in and day out. During the week of May 2-6, 2016, the County will be honoring the public service of our employees through a variety of recognition activities. RECOMMENDATION: Adopt a resolution to designate May 2-6, 2016 as National Public Service Recognition Week in Isle of Wight County. ATTACHMENTS: Resolution RESOLUTION RECOGNIZING NATIONAL PUBLIC SERVICE RECOGNITION WEEK AND THE SERVICE OF THE EMPLOYEES OF ISLE OF WIGHT COUNTY WHEREAS, Americans are served every single day by public servants at the federal, state, county and city levels. These unsung heroes do the work that keeps our nation moving; and WHEREAS, many public servants, including law enforcement personnel, firefighters, emergency medical personnel, and others, risk their lives each day in service to the people of the nation, state, and local government levels; and WHEREAS, the Board of Supervisors recognizes the outstanding public service delivered by the employees of Isle of Wight County day in and day out providing diverse services with efficiency, integrity, and continuity which would be impossible in a democracy that regularly changes its leaders and elected officials; and NOW, THEREFORE, BE IT RESOLVED that Isle of Wight County recognizes National Public Service Recognition Week May 2-6, 2016, honoring the millions of public employees at the federal, state, county, and city levels, in particular, the valuable, dedicated employees serving Isle of Wight County. Adopted this 21st day of April, 2016. Rex W. Alphin, Chairman __________________________ Carey Mills Storm, Clerk Approved as to Form: ___________________________ Mark C. Popovich, County Attorney ISSUE: Accept and Appropriate Insurance Proceeds from VaCorp Risk Management for Repairs to a County Vehicle ($2,052) BACKGROUND: The County has received $2,052 in insurance proceeds for County vehicle repairs. The insurance proceed needs to be accepted and appropriated to the Risk Management Fund budget for FY 2015-16. The department has requested that these insurance proceeds received be budgeted to the line item that will allow vehicle repairs. Any additional budget amount required would be provided through the Department’s existing available budget. BUDGETARY IMPACT: Adoption of the resolution will increase the revenues and expenditures of the FY 2015-16 Risk Management Fund budget. RECOMMENDATION: Adopt a resolution to accept and appropriate insurance proceeds and authorize the department’s budget line item to be increased by the amount of the insurance proceeds to repair the vehicle. ATTACHMENTS: Resolution B & F/ Insurance Proceeds/ MWT 2.1.16 RESOLUTION TO ACCEPT AND APPROPRIATE FUNDING FROM VACORP RISK MANAGEMENT FOR REPAIRS TO A COUNTY VEHICLE WHEREAS, the County has received insurance proceeds in the amount of two thousand fifty two dollars ($2,052) for County vehicle repairs; and, WHEREAS, the insurance proceeds need to be accepted and appropriated to the Risk Management Fund budget for FY 2015-16; and, WHEREAS, the insurance proceeds need to be budgeted to the department’s line item for vehicle repairs for FY 2015-16. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that two thousand fifty two dollars ($2,052) is hereby accepted and appropriated to the FY 2015-16 Risk Management Fund budget. BE IT FURTHER RESOLVED that the appropriate department’s budget line item be increased by the amount of the insurance proceeds for vehicle repairs. BE IT FURTHER RESOLVED that the Interim County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this reimbursement and to do all things necessary to give this resolution effect. Adopted this 21st day of April, 2016. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to form: Mark C. Popovich, County Attorney ISSUE: Resolution to Accept and Appropriate Stormwater Local Assistance Fund (SLAF) Grant ($206,855) BACKGROUND: The Virginia Department of Environmental Quality (DEQ) initiated the SLAF grant program in late 2013, and Isle of Wight County successfully applied for matching funds in the amount of approximately $206,855 for this current round of funding. The funds are intended to help facilitate the construction of water quality related capital projects in an effort to comply with State regulations. The project is Heritage Park Phase 2 and has a total projected project cost of $413,710. DEQ will provide the matching funds on a reimbursement basis, which allows them to match 50% of the actual design and construction cost up to the awarded amount. BUDGETARY IMPACT: The County is responsible for matching the grant funds that are awarded by DEQ under the SLAF grant. The County’s $206,855 is provided for in the approved FY2015-16 Stormwater Division’s Capital Project fund. RECOMMENDATION: Adopt a resolution to accept and appropriate SLAF Grant funding in the amount of $206,855. ATTACHMENTS: - Resolution - Award Letter from DEQ February 19, 2015/dnj/Stormwater Local Assistance Fund Grant - Attachment RESOLUTION TO ACCEPT AND APPROPRIATE STORMWATER LOCAL ASSISTANCE FUND (SLAF) GRANT WHEREAS, the Commonwealth of Virginia Department of Environmental Quality recently committed to matching funds by Isle of Wight County in the amount of two hundred six thousand eight hundred fifty five dollars ($206,855); and, WHEREAS, said grant funds will be used for the purpose of stormwater management construction improvements; and, WHEREAS, said grant funds need to be accepted from the Commonwealth of Virginia Department of Environmental Quality and appropriated to the FY2015-16 Capital Project fund of the Stormwater Division. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia accepts grant funds in the amount of two hundred six thousand eight hundred fifty five dollars ($206,855) or as much as shall be received from the Commonwealth of Virginia Department of Environmental Quality and appropriates said grant funds to the FY14-15 Capital Budget. BE IT FURTHER RESOLVED, that the Interim County Administrator of Isle of Wight County, Virginia be hereby authorized to make the appropriate accounting adjustments in the budget and do all things necessary to give this resolution effect. Adopted this 21st day of April, 2016. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to form: Mark C. Popovich, County Attorney ISSUE: Resolution to Designate May 2016 as Business Appreciation Month BACKGROUND: The Commonwealth of Virginia has been leading Business Appreciation celebrations annually since 1997. Business Appreciation Month presents an opportunity to formally show Isle of Wight County’s gratitude to local businesses and their employees. Economic Development will honor a local business as “Entrepreneur of the Year” at the May Board of Supervisors Meeting. RECOMMENDATION: Adopt a resolution to designate the month of May as Business Appreciation Month in Isle of Wight County. ATTACHMENTS: Resolution April 7, 2016 RESOLUTION TO DESIGNATE MAY 2016 AS BUSINESS APPRECIATION MONTH WHEREAS, Governor Terry McAuliffe has recognized May 2016 as BUSINESS APPRECIATION MONTH in the Commonwealth of Virginia, and called this observance to the attention of all citizens; and, WHEREAS, businesses in Isle of Wight County play a pivotal role in strengthening our community by embracing job creation, innovative technologies, and employing a diverse workforce to preserve the economic well-being of all our citizens; and, WHEREAS, the County is pleased to recognize the accomplishments of our existing businesses; entrepreneurs; small, minority and women owned businesses; and the major employers that contribute greatly to the economy and culture the County and the economic recovery of our Commonwealth; and, WHEREAS, this annual celebration will showcase existing business stories that align with five strategic pillars: sectors, workforce, business climate, entrepreneurism, and infrastructure; and, WHEREAS, it is fitting to offer the citizens of our County a unique opportunity to recognize Virginia businesses for the essential role they play in driving the new Virginia economy. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the month of May 2016 be designated as Business Appreciation Month. Adopted this 21st day of April, 2016. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to form: Mark C. Popovich, County Attorney ISSUE: Resolution to Designate May 2016 as Building Safety Month in Isle of Wight County BACKGROUND: The International Code Council, a national building code organization, and the Commonwealth of Virginia annually set aside the month of May as Building Safety Month to celebrate and educate the public on the importance of effective model codes and code enforcement for the safety of the public and the preservation of our building stock. Designation of Building Safety Month will show the County’s support of the local, state and national code professionals who work tirelessly to ensure the safety of the buildings in which we live, work, and play on a daily basis. RECOMMENDATION: Adopt a resolution to designate May 2016 as Building Safety Month. ATTACHMENTS: Resolution RESOLUTION TO DESIGNATE MAY 2016 AS BUILDING SAFETY MONTH IN ISLE OF WIGHT COUNTY WHEREAS, continuing efforts to address the critical issues of safety, energy efficiency, and resilience in the built environment that affect our citizens, both in everyday life and in times of natural disaster, give us confidence that our structures are safe and sound; and, WHEREAS, our confidence is achieved through the devotion of vigilant guardians-building safety and fire prevention officials, architects, engineers, builders, trades people, laborers and others in the construction industry-who work year-round to ensure the safe construction of buildings; and, WHEREAS, the International Codes, the most widely adopted building safety, energy and fire prevention codes in the nation, are used by most U.S. cities, counties and states. These modern building codes also include safeguards to protect the public from natural disasters such as hurricanes, snowstorms, tornadoes, wild land fires and earthquakes; and, WHEREAS, Building Safety Month is sponsored by the International Code Council, to remind the public about the critical role of our communities’ largely unknown guardians of public safety-our local code officials-who assure us of safe, efficient and livable buildings; and, WHEREAS, “Building Codes: Driving Growth Through Innovation, Resilience and Safety”, the theme of Building Safety Month 2016, encourages all Americans to raise awareness of the importance of building safe and resilient construction, fire prevention, disaster mitigation, backyard safety, energy efficiency, and new technologies in the construction industry. Building Safety Month 2016 encourages appropriate steps everyone can take to ensure that the places where we live, learn, work, worship, and play are safe and sustainable, and recognizes that countless lives have been saved due to the implementation of safety codes by local and state agencies; and, WHEREAS, each year, in observance of Building Safety Month, Americans are asked to consider projects to improve, building safety and sustainability at home and in the community, and to acknowledge the essential service provided to all of us by local and state building departments, fire prevention bureaus and federal agencies in protecting lives and property. NOW THEREFORE, BE IT RESOLVED, by the Board of Supervisors of Isle of Wight County, Virginia, that May 2016 is designated as Building Safety Month in Isle of Wight County. Adopted this 21st day of April, 2016. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to Form: Mark C. Popovich, County Attorney ISSUE: Resolution to Authorize Use of Remaining Funds from Fort Boykin Insurance Payout for Other County Parks and Recreation Projects BACKGROUND: The County previously received insurance payments relative to a facility at Fort Boykin that was destroyed by fire. The Parks and Recreation and Public Works Departments are working to construct restroom facilities and a pergola at Fort Boykins with a portion of the insurance proceeds. Staff is requesting authorization to utilize the remaining funds to address several other needed Parks and Recreation projects. Projects identified by staff include:  Asphalt at Nike Park (first estimate 35,000)  New Windows and AC/Heating System Nike Park  Asphalt at Tyler's Beach  Basketball Court resurfacing at Camptown Park  Jones Creek Pier  Security Doors for the Nike Park offices & Camptown Offices RECOMMENDATION: Adopt a resolution authorizing the use of remaining funds from the Fort Boykins insurance payout for other County Parks & Recreation projects. ATTACHMENTS: Resolution RESOLUTION TO AUTHORIZE THE USE OF REMAINING FUNDS FROM THE FORT BOYKINS INSURANCE PAYOUT FOR OTHER PARKS AND RECREATION PROJECTS WHEREAS, the County has previously received insurance proceeds as compensation for a facility destroyed by fire at Fort Boykins; and, WHEREAS, the cost of the construction of new restrooms and a pergola at Fort Boykin is less than amount of insurance proceeds received and, WHEREAS, other significant needs at Parks and Recreation facilities throughout Isle of Wight County have been identified; however, funding is not available in the current operating budget to address said needs; and, WHEREAS, staff is requesting authorization to utilize the remaining funds to address several other needed Parks and Recreation projects. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia authorizes the use of remaining funds from the Fort Boykins insurance payout for other County Parks & Recreation projects. BE IT FURTHER RESOLVED that the Interim County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this reimbursement and to do all things necessary to give this resolution effect. Adopted this 21st day of April, 2016. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to form: Mark C. Popovich, County Attorney ISSUE: Planning Commission Resolution of Appreciation for Lars S. Gordon BACKGROUND: At its regular meeting on March 22, 2016, the Planning Commission adopted a Resolution of Appreciation for Lars S. Gordon. Mr. Gordon served on the Planning Commission for fourteen (14) years representing the Smithfield Election District. RECOMMENDATION: For the Board’s information. ATTACHMENT: Resolution adopted by the Planning Commission on March 22, 2016 1 WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE TRAINING ROOM OF THE ISLE OF WIGHT VOLUNTEER RESCUE SQUAD LOCATED AT 13080 GREAT SPRING ROAD ON MONDAY, THE SEVENTH DAY OF MARCH IN THE YEAR TWO THOUSAND AND SIXTEEN AT 1:00 P.M. PRESENT: Rex W. Alphin, Chairman Rudolph Jefferson, Vice-Chairman (Arrived at 1:05 p.m.) Joel C. Acree Richard L. Grice William M. McCarty Also Attending: Mark C. Popovich, County Attorney Sanford B. Wanner, Interim County Administrator Donald T. Robertson, Director of Information Resources and Legislative Affairs Michael W. Terry, Director of Budget & Finance Michael Coburn, Project Manager Mary Beth Johnson, Director of Human Resources Gerald H. Gwaltney, Commissioner of Revenue Judith C. Wells, Treasurer Carey Mills Storm, Clerk CALL TO ORDER The work session was called to order at 1:00 p.m. by Chairman Alphin, followed by a roll call vote conducted by the Clerk of the Board. WELCOMING REMARKS Interim County Administrator Wanner welcomed those present and indicated that the purpose of the work session is to improve communication and trust between the Board, County staff and the community. 2 PROCUREMENT PROCESS Michael Coburn, Project Manager, provided an overview of the bidding process associated with the procurement of County services in relation to legal frameworks, role of a functional manager, evaluation of responses and processes by which goods and services are sought. BUDGET DEVELOPMENT PROCESS An overview of the County’s budget development process was delivered by Michael W. Terry, Director of Budget & Finance, in the areas of guidance, revenue projections, expenditure requests, Capital Improvement Program financing and debt management. County and School Board plans of action with regard to the recovery of the Davis Bacon payment from the Unassigned Fund Balance were also reviewed. Gerald H. Gwaltney, Commissioner of Revenue, explained the methodology utilized in developing forecasts in the categories of Major Local Revenues (Real Estate/Personal Property – Motor Vehicles/Car Tax Relief Percentage/Personal Property – Business Equipment/Machinery & Tools) and Minor Local Revenues (Public Service/Motor Vehicle License/Mobile Homes/Boats-Airplanes), Excise Local Revenues (Business Licenses/Meals Tax/Lodging Tax) and Excise State Revenues (Sales & Use Tax/Consumer Utility Tax/Consumption Tax). Judith C. Wells, Treasurer, reviewed the Tax Levies and Collections Report prepared by her office and provided to the Board in its monthly agenda. // Following a lunch break, Mary Beth Johnson, Director of Human Resources, provided an overview of that Department’s recruitment, selection and compensation process as it relates to budgeted staff, the advertisement/selection/hiring process, the Classification and Compensation Plan and setting of salaries. Under the administration of employee benefits, the County’s health/dental insurance, Virginia Retirement System and on-call 3 pay initiative was reviewed, as well as the objectives of the County’s personnel management system, organizational chart and team values. In conclusion, provisions of employment law and policy with respect to Federal and State laws and the County Personnel Policy were reviewed. The subject of unpaid legal fees by the Carrollton and Windsor Volunteer Fire Departments was discussed and the Board was informed that checks have been drawn pending release of the County Attorney upon submission of the necessary documentation from those departments in accordance with audit standards. ADJOURNMENT At 4:30 p.m., the work session was adjourned by Chairman Alphin. _______________________________ Rex W. Alphin, Chairman ____________________________ Carey Mills Storm, Clerk 1 JOINT WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS AND SCHOOL BOARD HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE ON TUESDAY, THE FIFTHTEENTH DAY OF MARCH IN THE YEAR TWO THOUSAND AND SIXTEEN AT 1:00 P.M. PRESENT: Rex W. Alphin, Chairman Rudolph Jefferson, Vice-Chairman Joel C. Acree Richard L. Grice ABSENT: William M. McCarty Also Attending: Mark C. Popovich, County Attorney Sanford B. Wanner, Interim County Administrator Michael W. Terry, Director of Budget & Finance Donald T. Robertson, Director of Information Resources & Legislative Affairs Carey Mills Storm, Clerk CALL TO ORDER Responsive to a request dated February 16, 2016 from Dr. James Thornton, School Superintendent, Isle of Wight County Schools, for a joint budget work session with the Board, the work session was called to order by Chairman Alphin at 1:00 p.m. Supervisor Jefferson delivered the invocation, followed by the Pledge of Allegiance to the flag. SCHOOL FY2017 OPERATIONAL BUDGET Dr. Jim Thornton, Superintendent of Isle of Wight County Schools, reviewed the adopted School FY2017 Operational Budget and presented a request for local funding in the amount of $953,893. 2 The amount of funds returned to the County by the School Division last year was discussed and it was agreed by Dr. Thornton that if funding requested this year is approved, moving forward the Schools will have a strong operational budget except for in the area of compensation for its employees. ADJOURNMENT At 2:30 p.m., the Chairman declared the budget work session with the School Board adjourned. __________________________ Rex W. Alphin, Chairman ___________________________ Carey Mills Storm, Clerk 1 REGULAR SCHEDULED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE ON THURSDAY, THE SEVENTEENTH DAY OF MARCH IN THE YEAR TWO THOUSAND AND SIXTEEN AT 5:00 P.M. PRESENT: Rex W. Alphin, Chairman Rudolph Jefferson, Vice-Chairman Joel C. Acree Richard L. Grice William M. McCarty Also Attending: Mark C. Popovich, County Attorney Sanford B. Wanner, Interim County Administrator Donald T. Robertson, Director of Information Resources and Legislative Affairs Carey Mills Storm, Clerk CALL TO ORDER/CLOSED MEETING The meeting was called to order by Chairman Alphin and the following matters were identified by County Attorney Popovich for discussion in closed meeting under the Freedom of Information Act: Pursuant to Subsection 2.2-3711(A)(1), a discussion regarding the appointment of specific appointees to County Boards, Committees or Authorities and discussion regarding the performance of a specific public appointee; and, pursuant to Subsection 2.2-3711(A)(7), for consultation with legal counsel employed and retained by this public body regarding specific legal matters requiring the provision of legal advice by such counsel regarding the waste disposal system at Lawnes Point and for consultation with legal counsel regarding an actual litigation matter related to the International Paper lawsuit. Supervisor Jefferson moved that the Board enter the closed meeting for the reasons stated by County Attorney Popovich. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. 2 Supervisor McCarty moved that the Board return to open meeting. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Jefferson moved that the following Resolution be adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Alphin, Grice, Jefferson and McCarty NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 3 // INVOCATION/PLEDGE OF ALLEGIANCE At 6:00 p.m., Chairman Alphin delivered the Invocation and led the Pledge of Allegiance to the Flag. APPROVAL OF AGENDA On motion of Supervisor McCarty, the agenda was adopted with the removal of Item (B), Authorization for Survey Work for Lawnes Point Waterline Extension, under New Business by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. CITIZENS’ COMMENTS Fred Mitchell of Sugar Hill Road commented on inaccuracies within the Isle of Wight County Monthly Fire/Emergency Medical Services (EMS) Report – Incidents by Zone under the County Administrator’s report which does not credit volunteers. Ray Betterton requested that the 100 foot setback be reduced to 50 feet and the $750 fee be waived on property he owns and wishes to build upon known as parcel 3905005 (13604 Bowling Green Road). Chairman Alphin requested Interim County Administrator to ensure proper protocol is followed by staff with regard to Mr. Betterton’s issue. CONSENT AGENDA On the motion of Supervisor McCarty, the following Consent Agenda was adopted as presented by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion: 4 A. Resolution - Volunteer Recognition Week B. Resolution - Designate April as Clean Rivers Month C. Authorize the Interim County Administrator to Sign Contracts for the 2016 County Fair and Special Events D. Resolution to Accept and Appropriate Technology Trust Funds (TTF) in the Amount of Seven Thousand Dollars ($7,000) to Automate Land Records and Provide Secure Remote Access to Land Records E. Resolution to Accept and Appropriate Funding in the Amount of One Thousand Nine Hundred and Twenty-two Dollars ($1,922) from VACORP Risk Management for Repairs to a County Vehicle F. January 21, 2016 Regular Meeting Minutes G. February 4, 2016 Special Meeting Minutes H. February 18, 2016 Regular Meeting Minutes REGIONAL & INTER-GOVERNMENTAL REPORTS Interim County Administrator Wanner reported on a presentation received at the most recent meeting of the Hampton Roads Planning District Commission relative to the need for critical improvements in areas of communication, homeland security, incident management, mass transit, target hardening and sheltering capabilities in the Hampton roads region. He advised that a report on General Assembly action with regard to issues raised by the Commission had also been received. Interim County Administrator Wanner distributed briefing sheets outlining critical projects in the Hampton Roads region and reported that the Hampton Roads Transportation Planning Organization had received a briefing regarding signature paths. He advised of Chairman Alphin’s appointment to the Technical Advisory Committee (TAC) Finance Committee. 5 Supervisor Jefferson reported on operations of the Western Tidewater Regional Jail which has expended 57.5% of its allocated budget; approved its 2017 Operating Budget; and, has a 20% employment turnover rate with 10% of its employees residing in the County. He further reported that Jail inmates were utilized by the County for 405.5 man hours and that an agreement is in the process of being developed to address liability issues associated to the utilization of such inmates while performing duties for localities. He advised that additional revenue for the Jail is anticipated as a result of the Jail entering into a contract with Southampton County to house female inmates. APPOINTMENTS Supervisor McCarty moved that Supervisor Grice be appointed as the Board’s representative on the Commission on Aging. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Jefferson moved that Hazel Edwards be reappointed to the Southeastern Tidewater Opportunity Project. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion Supervisor Acree moved that Chairman Alphin be appointed as the Board’s representative on the Agricultural Forestal District Advisory Council. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Acree moved that Len Alphin be reappointed to represent the Windsor District on the Economic Development Authority. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. 6 Supervisor Acree moved to appoint Supervisor McCarty as the Board’s liaison on the Social Services Board. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Chairman Alphin moved that Diana Beale be reappointed to represent the Carrsville District on the Economic Development Authority. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor McCarty moved that Mark E. Brown be reappointed to represent the Newport District on the Wetlands Board. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Grice moved that Ruth Hartsfield be reappointed to represent the Windsor District on the Commission on Aging. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. SPECIAL PRESENTATIONS/APPEARANCES A. Historic Garden Week Tour Betsy Brantley, Chairman, Historic Garden Week Tour, reported on the Historic Garden Week Tour and the anticipated impact on tourism as a result of the Tour. B. Agricultural Update Janet Spencer, Extension Agent, reported on agricultural activities in the County. C. Sustainable Water Recycling 7 Ted Henifin, General Manager, Hampton Roads Sanitation District, briefed the Board on sustainable water recycling efforts. PUBLIC HEARING Conveyance of Well Lot to Benns United Methodist Church The public hearing was opened by Chairman Alphin who called for persons to speak in favor of or in opposition to the conveyance. H. Woodrow Crook, on behalf of Benns United Methodist Church, provided a history of the well lot which was dedicated to the County by Dr. Frank and advised that the heirs are also in favor of this conveyance. Supervisor McCarty moved that conveyance of the well lot to Benns United Methodist Church be approved and that the Chairman be authorized to execute all documents necessary to effectuate the conveyance. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. COUNTY ADMINISTRATOR’S REPORT A. Convenience Center Schedule Interim County Administrator Wanner advised that recommendations of the Board’s Public Works Committee relative to potential options for the County’s convenience center schedules will be forthcoming in the near future. B. 2015 Department of Emergency Services Annual Report A PowerPoint presentation was provided by Jeff Terwilliger, Director of Emergency Services, on that Department’s first Annual Report for Calendar Year Ending December 31, 2015 and the Board was advised 8 that the Virginia Service Board is being scheduled for formal presentation of said report to the Board. In order that the valuable resources provided by County volunteers is recognized and made known to County residents, Mr. Terwilliger was requested to provide the number of hours provided by volunteers, to include those hours associated with the County Fair. The Board was advised by Mr. Terwilliger that those hours are not tracked internally and would require volunteers to report those hours to staff. C. Legislative Update Donald T. Robertson, Director of Information Services and Legislative Affairs, reported on significant legislative matters during the 2016 session of the General Assembly. D. Matters for the Board’s Information The following matters were included in the agenda and highlighted for the Board’s information: Monthly Reports/Tax Levies & Collections as of February 2016/Cash Position/Statement of the Treasurer’s Accountability; Isle of Wight County Monthly Fire/Emergency Medical Services (EMS) Report – Incidents by Zone; Isle of Wight Website Statistics/February 2016; Solid Waste Division Litter Pickup; Isle of Wight Extension Report/February 2016; Board of Zoning Appeals (BZA)/2015 Annual Report; Wetlands Board/2015 Annual Report; and, a Stormwater Local Assistance Fund (SLAF) Grant. Following notification that certain areas of the County are in need of additional trash removal efforts, Tony Wilson, Director of Public Works, offered to have those areas cleared of debris and request that SPSA further secure its transfer trucks. UNFINISHED/OLD BUSINESS A. Unpaved Roads Policy 9 Following an overview by Jamie Oliver, Transportation Planner, of the proposed Unpaved Roads Policy for the County and responsive to her recommendation to approve the proposed Chapter 3, Article IV, Unpaved Roads Policy, Supervisor Acree moved that the Chapter 3, Article IV, Unpaved Roads Policy be adopted which passed unanimously by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. B. Resolution to Authorize Execution of the Agreement for Use and Support of a Solid Waste Disposal System by and Between Isle of Wight County and the Southeastern Public Service Authority (SPSA) An overview was provided of the Southeastern Public Service Authority’s Use and Support Agreement’s intent, purpose and associated provisions related to term, termination, Authority and County obligations, waste, dispute, special termination clause and SPSA’s strategic plan. A briefing followed regarding SPSA’s intent to award a notice to building a facility in the City of Chesapeake that will accept municipal solid waste for processing to fuel pellets and other recyclables and SPSA’s request to all participating localities approval of the Use and Support Agreement. A recommendation was given that the Board adopt the Resolution contained in the agenda that authorizes execution of the agreement in concept and also provides RePower the ability to move forward. Supervisor Acree moved that the following Resolution be adopted which passed unanimously by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion: RESOLUTION TO AUTHORIZE EXECUTION OF THE AGREEMENT FOR USE AND SUPPORT OF A SOLID WASTE DISPOSAL SYSTEM BY AND BETWEEN ISLE OF WIGHT COUNTY AND THE SOUTHEASTERN PUBLIC SERVICE AUTHORITY 10 WHEREAS, Isle of Wight County (the “County”) is a member of the Southeastern Public Service Authority (“SPSA”) which was created by concurrent resolution of the Cities of Chesapeake, Franklin, Norfolk, Portsmouth, Suffolk and Virginia Beach and the Counties of Isle of Wight and Southampton (the “Localities”) in 1976; and WHEREAS, between 1983 and 1984, the County and the other Localities entered into individual Use and Support Agreements with SPSA, providing, among other things, that each member jurisdiction would deliver substantially all of the disposable solid waste generated or collected by or within or under the control of the Localities to SPSA; and WHEREAS, all of the Use and Support Agreements will expire on January 24, 2018; and WHEREAS, in anticipation of the expiration of the Use and Support Agreements, the Chief Administrative Officers of the member Localities of SPSA directed a technical committee to be established in order to review and address numerous policy and operational issues (the "Committee"). WHEREAS, the Committee has developed a proposed Use and Support Agreement which, among other things, ensures that all member localities are treated in a uniform manner; and WHEREAS, on March 4, 2016 the SPSA Board of Directors formally approved the form of the Use and Support Agreement that would be entered into by all member jurisdictions to support the ongoing operations of SPSA; and WHEREAS, the SPSA Board of Directors has also issued a Notice of Intent to Award a Waste Supply Agreement with RePower South which requires SPSA to deliver 350,000 tons of municipal solid 11 waste to RePower’s facility which is to be constructed in the City of Chesapeake; and WHEREAS, as a condition precedent of SPSA and RePower entering into such an agreement, RePower has requested the SPSA member localities execute their respective Use and Support Agreements in order to ensure a “critical mass” of municipal solid waste will be available to support the commitment of SPSA to deliver that amount of solid waste as is required in the Waste Supply Agreement; and WHEREAS, SPSA has shown its ability to become financially sound by eliminating all of its outstanding debts by January 2018 and its commitment to reducing the overall tipping fee costs of the member localities by negotiating a favorable agreement with RePower South, along with continuing to negotiate in good faith with the City of Suffolk on a Good Neighbor/Host Fee Agreement. NOW, THEREFORE, BE IT RESOLVED BY THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS hereby authorized the Chairman of the Board of Supervisors to execute the Agreement for Use and Support of a Solid Waste Disposal System by and between Isle of Wight County, Virginia and the Southeastern Public Service Authority. C. Request for Proposal (RFP) to Identify Water Using Industries Following an outline of pros and cons associated with the issuance of an RFP for consulting services associated with the recruitment of moderately heavy water user businesses by Interim County Administrator Wanner, Supervisor McCarty moved that staff proceed with issuance of an RFP to outsource additional assistance to identify water using industries. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. 12 NEW BUSINESS A. Route 10 Request for Proposals (RFP) for Preliminary Engineering Report The need for the issuance of an RFP to bring water from Benns Grant eastward to the Suffolk city line to an extension built by the City of Suffolk to supply water in the event the existing connection malfunctions at the bridge was discussed with respect to the realization of opportunities for future development and the inability of the County, under the current system, to be able to accommodate a water comprehensive program with the Town of Smithfield. On motion of Supervisor Acree, staff was authorized to develop and advertise a RFP for a Preliminary Engineering Report for the Route 10 waterline extension which passed unanimously by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. B. Meeting Dates for Public Hearing and Work Sessions/Proposed FY2016-17 Operating and Capital Budget and Related Ordinances A revised budget calendar was presented by Donald T. Robertson, Director of Information Resources and Legislative Affairs, who advised that the previous calendar did not facilitate staff and Board discussion following the budget public hearing and accommodate any non-budget related workflow of staff. Supervisor McCarty moved that staff be authorized to advertise for public hearing on April 21, 2016 the proposed FY2016-17 Operating and Capital Budget and related ordinances. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. 13 Supervisor McCarty moved that the following revised FY2016-17 Operating and Capital Budget calendar be adopted: March 17, 2016 Authorize/Set Public Hearing Date April 1, 2016 Interim County Administrator Delivers Proposed Budget April 14, 2016 Budget Orientation/Work Session at 10:00 a.m. April 21, 2016 Public Hearing/Proposed Budget & Ordinances April 27, 2016 Budget Work Session at 10:00 a.m. May 10, 2016 Special Meeting at 7:00 p.m./Adoption of Budget and Ordinances The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. C. Stormwater/Small Business Taskforces Responsive to a request of Supervisor McCarty, Interim County Administrator Wanner offered to provide a report back to the Board regarding recommendations on the creation of taskforces related to stormwater advisory and small businesses. 14 The meeting was adjourned at 9:30 p.m. by Chairman Alphin. __________________________ Rex W. Alphin, Chairman ___________________________ Carey Mills Storm, Clerk ISSUE: Regional Reports BACKGROUND: The Board of Supervisors has previously directed that an opportunity be provided for monthly status briefings from Board members who serve as representatives to the various regional committees and authorities on behalf of the County. RECOMMENDATION: Receive an oral report. ATTACHMENT: Listing of regional committees/authorities and Board representation Organization Member Term Expires Hampton Roads Economic Development Alliance Grice January 2018 Hampton Roads Military Federal Facilities McCarty No Set Term Alliance Hampton Roads Planning District Commission Alphin No Set Term Sanford Wanner No Set Term Hampton Roads Transportation Accountability Chairman No Set Term Commission Hampton Roads Transportation Rex W. Alphin No Set Term Planning Organization Jefferson/Alternate No Set Term Southeastern Public Service Authority Popovich December 2017 Tony Wilson/Alternate December 2017 Western Tidewater Regional Jail Authority Alphin No Set Term Jefferson No Set Term Western Tidewater Water Authority Grice June 2018 Acree June 2018 Popovich/Alternate June 2018 Regional Reports - Page 2 (Appointed by Board Vote) 2016 BOARD MEMBER REGIONAL REPRESENTATIVE Boards/Commissions/Committees Appointee District Appointment Eligibility Blackwater Regional Library Board Elizabeth Jones/RESIGNED Windsor June 2016 Resigned Blackwater Regional Library Board Betty Alldaffer Smithfield June 2016 Not Eligible for Reappointment Blackwater Regional Library Board John H. Yow, II Newport June 2016 John Yow willing to serve addt'l term Board of Zoning Appeals Bobby Bowser Hardy May 2016 Bobby Bowser willing to serve addt'l term Board of Zoning Appeals David A. Holt/RESIGNED Carrsville May 2018 Resigned Paul D. Camp Community College Caroline Hurt June 2016 Carolina Hurt willing to serve addt'l term Commission on Aging Carey Whitley/RESIGNED Smithfield October 2015 Debra Frank willing to serve Social Services Board Barbara Wiggins Hardy June 2016 Social Services Board Patricia Sowell Carrsville June 2016 Term Expiration BOARDS/COMMISSIONS/COMMITTEES ISSUE: Special Presentation – Carrollton Volunteer Fire Department 50th Anniversary BACKGROUND: The Carrollton Volunteer Fire Department is celebrating its 50th Anniversary this year. The Department was chartered in January 1966 and the members funded and constructed its original building in 1967. Carrollton VFD’s first fire truck was a 1941 International pumper with a 500 GPM pump and a 400 gallon tank. In 1994, the Department distinguished itself as the pioneer agency providing fire supported EMS in the County by obtaining a Basic Life Support Non-Transport EMS License. It has since become an Advanced Life Support Transport EMS Licensed agency. Throughout its 50 year history, Carrollton VFD has remained committed to preserving public safety through the provision of high quality and rescue services. RECOMMENDATION: Adopt and present a resolution in recognition of the 50th Anniversary of Carrollton VFD. ATTACHMENTS: Resolution RESOLUTION TO CONGRATULATE CARROLLTON VOLUNTEER FIRE DEPARTMENT ON THE OCCASION OF ITS 50TH ANNIVERSARY WHEREAS, the Carrollton Volunteer Fire Department (VFD) was chartered in January 1966 to serve citizens in Isle of Wight County; and, WHEREAS, the members of Carrollton VFD funded and constructed the Department’s original building in 1967; and, WHEREAS, in 1994, the Carrollton VFD distinguished itself as the pioneer agency providing fire supported EMS in the County by obtaining a Basic Life Support Non-Transport EMS License. It has since become an Advanced Life Support Transport EMS Licensed agency; and, WHEREAS, throughout its 50 year history, Carrollton VFD has remained committed to preserving lives and property through the provision of high quality fire and rescue services. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia congratulates Carrollton Volunteer Fire Department on the occasion of its 50th Anniversary. Adopted this 21st day of April, 2016. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to form: Mark C. Popovich, County Attorney ISSUE: Special Presentation – Virginia Fire Services Board Report BACKGROUND: Mr. William B Kyger, Jr., Virginia Fire Services Board, will give a presentation of the Isle of Wight Fire and EMS Study conducted by the Virginia Fire Services Board (VFSB). At its regular meeting on July 16, 2015, the Board authorized that a request letter be sent to the VFSB for a complete and thorough review of the combination Fire and EMS service in Isle of Wight County. The purpose of a fire and EMS study is to provide an objective view of the fire and EMS services in a local jurisdiction, and to provide feedback on areas that are successful and areas that could use improvement. Additionally, the fire and EMS study provides broad recommendations for the local jurisdiction to review and customize to the benefit of the citizens, fire and EMS organizations, and the local jurisdiction. Please note that study recommendations should not be construed as legal advice or as a binding recommendation. RECOMMENDATION: For the Board’s information. ATTACHMENTS: Isle of Wight Fire and EMS Study Virginia Fire Services Board A Report of Findings and Recommendations: Table of Contents REPORT AUTHORS ................................................................................................................. 2 ACKNOWLEDGMENT ............................................................................................................. 3 EXECUTIVE SUMMARY ........................................................................................................... 4 THEME 1: ORGANIZATIONAL AND OPERATIONAL DEVELOPMENT (PAGE 12) .................................................... 4 THEME 2: COMMUNICATION (PAGE 20) .................................................................................................. 5 THEME 3: TRAINING (PAGE 23) .............................................................................................................. 5 THEME 4: BUDGET AND ADMINISTRATION (PAGE 24) ................................................................................. 5 THEME 5: DELIVERY OF SERVICES (PAGE 28) ............................................................................................. 6 METHODOLOGY .................................................................................................................... 7 PHASE I: INITIATE PROJECT ..................................................................................................................... 7 PHASE II: OBTAIN STAKEHOLDER INPUT .................................................................................................... 7 PHASE III: PREPARE ANALYSES AND DEVELOP CORE STRATEGIES ................................................................... 8 PHASE IV: PREPARE FINAL REPORT .......................................................................................................... 9 COUNTY DEMOGRAPHIC INFORMATION .......................................................................... - 10 - FINDINGS AND RECOMMENDATIONS .............................................................................. - 10 - THEME 1: ORGANIZATIONAL AND OPERATIONAL DEVELOPMENT ................................................................. 12 THEME 2: COMMUNICATION ................................................................................................................ 19 THEME 3: TRAINING ........................................................................................................................... 22 THEME 4: BUDGET AND ADMINISTRATION .............................................................................................. 24 THEME 5: DELIVERY OF SERVICES .......................................................................................................... 28 REFERENCES ........................................................................................................................ 33 APPENDIXES ........................................................................................................................ 37 APPENDIX 1: ISLE OF WIGHT COUNTY LETTER OF REQUEST ........................................................................ 38 APPENDIX 2: ISLE OF WIGHT COUNTY – VIRGINIA FIRE INCIDENT REPORTING SYSTEM REPORT ........................ 40 APPENDIX 3: ISLE OF WIGHT COUNTY – VIRGINIA PRE-HOSPITAL INFORMATION BRIDGE REPORT SUMMARY ...... 42 APPENDIX 4: ISLE OF WIGHT COUNTY – 2014 NEEDS ASSESSMENT SUMMARY STATISTICS .............................. 43 APPENDIX 5: ISLE OF WIGHT COUNTY FY2015 AID-TO-LOCALITIES ALLOCATION REPORT ............................... 45 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 1 of 45 REPORT AUTHORS Virginia Fire Services Board William B. Kyger Association of Counties Bob Miner Virginia Chapter of the International Association of Arson Investigators Virginia Department of Health – Office of Emergency Medical Services Michael Berg Regulations and Compliance Manager Virginia Department of Forestry John Rose Natural Resource Spec II Virginia Department of Fire Programs Bobby Bailey Division Chief Mohamed Abbamin Policy Manager The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 2 of 45 ACKNOWLEDGMENT The Virginia Fire Services Board would like to extend thanks to the following organizations for their contributions to this study: Volunteer Fire and Rescue Agencies Station 10 – Carrollton Volunteer Fire Department Station 20 – Carrsville Volunteer Fire Department Station 30 – Rushmere Volunteer Fire Department Station 40 – Windsor Volunteer Fire Department Station 50 – Smithfield Volunteer Fire Department Station 60 – Isle of Wight Volunteer Rescue Squad Station 70 – Windsor Volunteer Rescue Squad County Entities Isle of Wight County Dispatch Isle of Wight County Emergency Services The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 3 of 45 EXECUTIVE SUMMARY This report documents the findings and recommendations for the Isle of Wight County Fire and Emergency Medical Services (EMS) Study. The information contained is not to be construed as legal advice or as binding recommendations. This report is intended to provide guidance for Isle of Wight County Board of Supervisors and its fire and rescue stakeholders to build on what is working well, while observing opportunities for improvement. Strategic focus in these areas will enhance the overall quality and coordination of fire-rescue service delivery to residents of Isle of Wight County. The study was requested by the Isle of Wight County Board of Supervisors in order to analyze several areas of responsibility within the County’s fire and rescue services. The Study Committee was comprised of representatives from the Virginia Fire Services Board, the Virginia Department of Fire Programs, the Virginia Department of Forestry and the Virginia Office of Emergency Medical Services. The findings and recommendations are organized into five working themes to include: • Organizational and Operational Development • Communication • Training • Budget and Administration • Delivery of Services These working themes provide a central focus for prioritizing the study’s recommendations. They serve as a guide for the Study Committee to identify and evaluate measures that ultimately will improve the quality and coordination of fire and rescue services within Isle of Wight County. Below is a high-level summary of the findings and recommendations, which will be discussed further in the report. Theme 1: Organizational and Operational Development (Page 12) • Centralized Authority for Fire and Rescue Services: Isle of Wight County Board of Supervisors should embrace and codify a Fire and Rescue Department. o Isle of Wight County Board of Supervisors should modify the title of “Chief of Emergency Services” to “Chief of Fire-Rescue” in an effort to update and reflect the span of authority. The Board of Supervisors should further codify the role and identify it as the central position responsible for the supervision of all fire and rescue services in the County. o The County should create an ordinance pertaining to Fire and Rescue in order to establish a Fire and Rescue Association (the name of the organization will/can be decided upon by the County and its fire and EMS stakeholders). The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 4 of 45 o The Fire and Rescue Association should consider developing a battalion structure for day-to-day operations to help develop a clear operational system and better incident response and management system. • Strategic Planning: The County’s fire and rescue organizations should develop a data- driven Strategic Plan with stakeholder input. • Accountability Practices: Working with the Fire and Rescue Association, Isle of Wight County should adopt a single countywide Standard Operating Procedures and Guidelines (SOPs/SOGs) with an accountability system. • Fire Prevention Activities: Isle of Wight County should designate a fire marshal as the individual responsible for the enforcement of fire codes, fire investigations, and to coordinate public fire and life safety education. Additionally, for the purposes of developing the fire prevention functions, the National Fire Protection Association (NFPA) Standard 1730 should be considered. Theme 2: Communications (Page 19) • Levels of Interdepartmental Communications: Isle of Wight County should host a strategic communication session to resolve challenges between the Isle of Wight County Board of Supervisors, the County Administration and members of the volunteer fire and rescue departments. • Improved Dispatch System: Isle of Wight County should replace the existing communications equipment to enable coverage of the entire county and the ability to communicate with the adjoining counties for mutual aid. o The County should pursue efforts to improve the fire and rescue dispatch protocols to ensure a consistent service delivery across the County. o Accounting for call volume and complexity, the Isle of Wight County Board of Supervisors should examine the feasibility of increasing dispatch personnel. Theme 3: Training (Page 22) • Coordinated Training Program: It is recommended that structured and coordinated training program be established to address the comprehensive training needs of the entire County. o It is further recommended placing an emphasis on the importance of specialty training and schedules. Theme 4: Budget and Administration (Page 24) • County Funding and Capital Improvements: With input from the Fire and Rescue Association, Isle of Wight County should improve its capital improvement plan for upgrading its fire and rescue stations and equipment. o At minimum it should include funding for apparatus replacement, turnout gear and air pack replacement with consideration of inflation costs. • Financial Accountability: A formal accountability plan should be developed for county funds. The plan should be communicated to citizens and members of the fire and rescue organizations. The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 5 of 45 o The County should require annual or biannual financial audits or an Agreed Upon Procedures (AUP) to be completed and submitted to Budget Office or County Administration. • Standardization and Central Purchasing: Working with the Fire and Rescue Association, the County Administration should develop and implement a centralized purchasing option to establish equipment and apparatus standardization and reduce operational expenses. Theme 5: Delivery of Services (Page 28) • Recruitment and Retention: Isle of Wight County should adopt a countywide recruitment and retention plan in addition to examining the feasibility hiring Recruitment and Retention Position. • Operations and Staffing: Isle of Wight County Government should work with the Fire and Rescue Association to identify needs for additional fire and rescue personnel to meet service demands and citizen expectations. Isle of Wight County must consider establishing minimal staffing standards for apparatus response. The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 6 of 45 METHODOLOGY For each task of the work plan, the Study Committee identified objectives, performed specific activities, and delivered project products. The following is an overview of the study process: PHASE I: INITIATE PROJECT Objectives: Initiation of Study To initiate the study, the Study Committee began by gaining a comprehensive understanding of the project’s background, goals, and expectations. This was carried out by identifying in detail the specific objectives for the review, and assessing how well the work plan would accomplish the objectives. In addition, the Study Committee set out to establish a mutually agreed project work plan, timeline, deliverables, and monitoring procedures that would support the accomplishment of all project objectives. The final study initiation step consisted of collecting and reviewing existing operational data, information on agreements along with relevant policies and procedures. Many of these review materials are included in the appendix of this study. As part of Phase I, the Study Committee met with Isle of Wight County leadership to establish working relationships, make logistical arrangements, and determine communication lines. During these meetings, the Study Committee discussed the objectives of the project and identified policy issues and concerns central to the study. The meetings also allowed the Study Committee to obtain pertinent reports and background materials relevant to the review, such as current and historical staffing data, as well as a description of the current service delivery system and organization. Based on this course of action, the Study Committee concluded this section of the study with a revised project work plan/timeline deliverable. PHASE II: OBTAIN STAKEHOLDER INPUT Objectives: Conduct Leadership Interviews & Capture Input from the Departments The second phase of the study consisted of leadership interviews and department evaluations. The expectations were as follows: • Identify expected service levels; • Identify opinions of department officials concerning the operations and performance of the department; • Identify issues and concerns of officials regarding fire and rescue services; • Identify perceived gaps in existing service levels and new priorities in mission; and, • Identify strengths and weaknesses as perceived by departmental personnel. Each goal was realized with the support of Isle of Wight County’s study project manager Jeff Terwilliger. Mr. Terwilliger assisted in finalizing the interview list and establishing a schedule The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 7 of 45 that was reasonable, but more importantly convenient for the interviewees. All interviews were conducted during an allotted timeframe and a considerable amount of information was collected. Face-to-face interviews were conducted with all Isle of Wight County’s Fire and Rescue organizations and County leadership including the County Administrator. The Study Committee received descriptions of staffing and deployment responses in meeting service demands at targeted service levels. The discussions also provided a snapshot of personnel management contentions as well as concerns regarding service delivery. It is also important to note that the Study Committee visited all fire and rescue stations throughout Isle of Wight County in an effort to supplement their research of the County’s organizational functioning. The deliverable for this section of the study work plan consisted of a thorough evaluation of the site visit data and the development of working themes to capture the team’s assessment. PHASE III: PREPARE ANALYSES AND DEVELOP CORE STRATEGIES Objectives: Evaluate Current Trends and Prepare a Report The third phase of the study work plan involved further investigation and understanding of the organizational structures, operations, limitations, achievements, and opportunities for improvement within the volunteer and career system. The activities that supported this process consisted of additional requests for information not already obtained in Phase I and II of the work plan. Data requests, made in this phase of the study, attempt to address any issues that emerged from the interviews, and further evaluate implications of the operational issues cited. Data obtained during the study process also assists the Study Committee in identifying issues influencing the current levels of service. After receiving and critically evaluating information from the interviews and all supporting materials, the Study Committee began identifying the necessary critical action steps to achieve exceptional organizational functioning and uniform service levels throughout Isle of Wight County. Each action step was selected to identify the changes in policies, facilities, apparatus, and equipment to ensure that the County would be capable of providing fire-rescue services at the desired level going forward. The deliverables achieved in Phase III involved drafting a report that evaluated current trends in the services, recommended action steps for improvement, and the assignment of responsibility. The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 8 of 45 PHASE IV: PREPARE FINAL REPORT Objectives: Prepare and Present Final Report The final phase of the study involved documenting the results of all previous tasks into a written report with critical components, such as an executive summary, methodology, background, and findings and recommendations. Once completed, a draft report was shared with the designated locality project manager, Jeff Terwilliger to ensure the content is accurate. Upon receiving corrections, the Study Committee revised the draft report, as needed, to assist in the preparation and issuance of the final report. The deliverables for the final phase of the work plan consisted of 1) a draft report, and 2) the final report The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 9 of 45 COUNTY DEMOGRAPHIC INFORMATION The county is located within the Virginia Beach-Norfolk- Newport News Metropolitan Statistical Area (MSA).1 The county is located on the shores of Virginia’s James River to the north and the Blackwater River to the south.2 Isle of Wight consists of 363 square miles with 316 square miles of land and 47 square miles of water.3 Isle of Wight County is a rural area and consists of two incorporated Towns, Smithfield and Windsor, Smithfield being the larger of the two.4 Isle of Wight County is home to about 35,270 citizens with a median age of 41.5 years old.5 The median income for the County is $62,573.6 Isle of Wight’s two incorporate have a population of 2,626 for Windsor and 8,089 residents for Smithfield.7 The County has several Fortune 500 companies including Smithfield Foods, Inc., the world’s largest ham manufacturer, providing quality ham and pork products throughout the United States and internationally.8 Other major companies include Green Mountain Coffee Roasters, Consulate Health Care of Windsor along with Riverside Convalescent, Cost Plus and International Paper. Isle of Wight residents utilize medical facilities located in the cities of Franklin, Suffolk, Newport News, and the town of Smithfield.9 For example, County Health Department, Smithfield Medical Clinic, Riverside Clinic, and Lakeview Medical Clinic are all located in Isle of Wight County.10 The facilities provide medical services on a countywide basis. According to Isle of Wight, emergency services in Isle of Wight County are provided through a combination of volunteer career system that staffs 100 career personnel (full and part-time) and over 300 volunteer members. Services are delivered from 5 independent volunteer fire companies and 2 independent volunteer rescue squads. The Virginia Fire Incident Reporting System during 2014 cited that Isle of Wight County responded to over 5,000 fire and emergency medical services (EMS).11 1 VEC Community Profile: Isle of Wight County 2 County Background 3 Ibid 4 Ibid 5 U.S. Census Bureau 6 Ibid 7 Ibid 8 VEC Community Profile: Isle of Wight County 9 Ibid 10 Ibid 11 Virginia Fire Incident Reporting System (VFIRS) Chapter 2,Table 40 VFIRS Participation By Locality, Virginia, 2014 Table 41 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 10 of 45 FINDINGS AND RECOMMENDATIONS This section provides a summary of the five working themes for this study report. The summary is based on areas of concern that were repeatedly cited in the face-to-face interviews and observed during the site visit. Following this section is an in-depth examination of each theme, to include findings and recommendations. Theme 1: Organizational and Operational Development (Page 12) • Centralized Authority for Fire and Rescue Services • Strategic Planning • Accountability Practices • Fire Prevention Activities Theme 2: Communications (Page 19) • Levels of Interdepartmental Communications Theme 3: Training (Page 22) • Coordinated Training Program Theme 4: Budget and Administration (Page 24) • County Funding and Capital Improvements • Financial Accountability • Standardization and Central Purchasing Theme 5: Delivery of Services (Page 28) • Recruitment and Retention • Operations and Staffing Isle of Wight County’s fire and rescue service providers and administration should continue utilizing the national consensus standards. The standards were developed by the National Fire Protection Association (NFPA) with the input and support of fire and emergency services personnel, businesses, industry and other stakeholders, as guidance documents and resources to address several of the findings identified in this report.12 12 For a complete listing of the national consensus standards developed by the National Fire Prevention Association, visit: http://www.nfpa.org/aboutthecodes/list_of_codes_and_standards.asp The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 11 of 45 THEME 1: ORGANIZATIONAL AND OPERATIONAL DEVELOPMENT One of the boundaries faced by Isle of Wight County is the lack of coordination of its fire and rescue services. Part of this issue arises due to the lack of clarity in the organizational structure. Presently, there is no coordinated Isle of Wight County Fire-Rescue System, but rather multiple independent agencies working alongside one another. In some instances these working relationships are positive and productive, but often the competing interests are detrimental with no long-term benefits. The County needs to establish a clear and responsible job description for its Fire and Rescue Chief and paid staff. This description should include a clear line of command and duties of the chief, officers, and other staff. This should establish Fire and Rescue Chief’s role which acts as a central command position for all county fire and rescue operations. Moreover, Isle of Wight should consider adopting a Battalion Officer Structure utilizing assigned "Duty Chiefs." The structure has the potential to direct and coordinate battalion staff in various tasks such as fire suppression, emergency medical and related efforts. At its current form, Isle of Wight’s structure appears to be negatively affecting the service delivery to residents and its visitors. As a result of multiple independent agencies and their respective chiefs, there is no one leader charged with the task of assessing wide array of hazards that is countywide.13 Presently, such risk assessment is regional. In order to improve Isle of Wight County’s level of service, it is recommended that internal organizational development strategies be considered. This recommendation encourages organizational cohesion, innovation, and effectiveness while guiding the inevitable change that will occur as Isle of Wight County strengthens its fire suppression and rescue capabilities. Centralized Authority for Fire and Rescue Services In the current organizational structure, there is no one entity charged with the coordination of Isle of Wight County’s fire and rescue administrative and operational responsibilities. Each volunteer department currently retains final operational authority over its members. The study team recommends that the county create, by ordinance, a Fire and Rescue Department headed by a full-time Fire and Rescue Chief. This will require the current, Chief of Emergency Services position to be modified to reflect that of a Fire-Rescue Chief. The Board of Supervisors must also codify the role and identify it as the central position responsible for the supervision and authority for all fire and rescue issues throughout the county. It is imperative for the County to develop one organization that has representation across stakeholders. Board of Supervisors should consider creating county ordinance to establish a Fire and Rescue Association. The membership of the Association14 should be one member from each of the volunteer departments and squads, a representative from the paid service, 13 NFPA, Fire Service Deployment: Assessing Community Vulnerability, 1994 14 Association refers to the Fire and Rescue Association The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 12 of 45 presumably the career chief and a provision for one named alternate for each person. The name of the association should be decided by the entities involved. Recommendations: 1. Board of Supervisors should embrace and codify a Fire and Rescue Department. 2. Board of Supervisors should establish a Countywide Fire-Rescue Chief as the centralized position. a. Board of Supervisors should formally consider adopting Title 27 of the Code of Virginia to grant this position responsibility of countywide fire and rescue services. b. The position should be codified through a local ordinance outlining specific responsibilities and expectations. c. Provide proper support staff to facilitate an effective span of control. 3. The newly formed Fire and Rescue Department must ensure that public safety entities within the County are working as one. a. Collaboration will help to develop ownership in a unified system and create transparency.15 b. The County should provide senior volunteer leadership with the tools and responsibility to properly manage the administrative activities of their department. 4. The Isle of Wight County Board of Supervisors should consider creating an ordinance to establish a Fire and Rescue Association. a. Name: The entity’s name should be decided by the locality. Suggested organization names include; i. Fire and Rescue Commission ii. Fire and Rescue Council iii. Fire and Rescue Association • For the remainder of the report this entity will be referred to “Fire and Rescue Association or Association.” b. This Association should be codified through a local ordinance outlining specific responsibilities and expectations to improve the organizational cohesiveness and efficiency. 15 Leading the Transition in Volunteer and Combination Fire Departments, November 2005 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 13 of 45 c. The group should be charged with developing, analyzing, enacting and enforcing system-wide policies, system-wide operational decisions and specifications, and planning and procedures as may be adopted by this group. d. The group should meet monthly on a standard date and time without exception; bylaws must be drafted in such a way that any member shall have the ability to place items on the agenda. e. It is imperative that this Fire and Rescue Association ensure that all affected stakeholders have the ability to participate. f. An organizational chart should be generated and distributed to all affected parties. 5. The Fire and Rescue Association should consider developing a battalion structure for day-to-day operations to help develop a clear operational system and better incident response and management system. 6. Working with their volunteer membership, the Fire and Rescue Association should adopt a single countywide Standard Operating Procedures and Guidelines (SOPs/SOGs) with an accountability system. a. It is critical that each department be consulted in the development and implementation of standardized policies and procedures. All departments have unique and special considerations that must be accounted for when developing these standards. b. Once created, informational and training sessions must be held with all Isle of Wight County fire and rescue members. New members should receive training on these standard operating guidelines during their orientation to ensure integration into the fire and rescue service. c. Isle of Wight County should take advantage of pre-existing resources on the development of Standard Operating Guidelines for Fire and EMS organizations, including; i. U.S. Fire Administration’s Guide to Developing Standard Operating Procedures, http://www.usfa.dhs.gov/downloads/pdf/publications/fa- 197.pdf; and, International Association of Fire Chief’s Volunteer and Combination Officers Section’s Sample Administrative Policies, http://www.iafc.org/micrositeVCOSorg/Resources/SOPlist.cfm?navItemN umber=6891 Strategic Planning During the site visit, Isle of Wight County’s fire and rescue organizations acknowledged the need for improved fire and rescue coordination. The current organizational structure does not provide a clear division of labor. This negatively affects the overall morale of the County’s fire The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 14 of 45 and rescue organizations. Operationally, this presents several concerns and barriers towards accomplishing a consistent, high quality level of service sought by Isle of Wight County and its residents. The first steps to resolving clarity within the fire and rescue services organizational structure is to pursue the establishment of a Strategic Plan. Planning must become institutionalized as an integral part of fire and rescue departments and community resource allocations. 16 A strategic plan will provide a basis for long-term operational planning and will serve as a framework for services.17 The strategic plan will further allow the vested parties the opportunity to create effective policies while attuned to its publics’ interests, demands, and expectations. It is imperative to keep in mind that decisions only have legitimacy if parties involved work together and are in agreement.18 The strategic planning process will create public value for Isle of Wight County if the fire and EMS and other stakeholders are fairly represented and there is effective use of relevant expertise along with transparency of the deliberations.19 Isle of Wight should be commended for their current mission, vision along with explicitly identified values. The County’s vision and mission statements exhibit the priorities of Isle of Wight and should therefore be used as a starting point for the strategic plan. Recommendations: 1. Working with an organized Fire and Rescue Association, the Isle of Wight County Board of Supervisors and County Administration should adopt and implement a strategic plan for its fire and rescue services to increase performance levels and achieve lower cost of service delivery. a. Stakeholders such as fire and rescue personnel along with county government must each play an integral part in the development of this strategic plan in order to meet the county’s expectations and foster commitment. b. Parties involved in the strategic planning process should analyze the gap between where the county is and where it wants to be in the future and identify strategies to close such gap. c. The County should seek to reduce residents insurance cost by incorporating methods for improving their Insurance Service Office (ISO) rating into the strategic plan. d. It is suggested that a neutral party facilitate this process. 2. The strategic plan should further create a system of measurable goals and objectives. The performance measurement’s factors will strengthen the strategic plan. 16 Preserving and Improving the Future of the Volunteer Fire Service, March 2004 17 Leading the Transition in Volunteer and Combination Fire Departments, November 2005 18 Mark Moore, Creating Public Value: Strategic Management in Government, 1995 19 Ibid The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 15 of 45 a. The strategic plan should identify immediate, intermediate and long-term goals with reasonable target deadlines. b. Goals and objectives should be quantifiable, consistent, realistic and achievable.20 3. In developing its strategic plan, Isle of Wight County’s fire and rescue organizations should continue their commitment to using incident analysis and reporting, to include the Virginia Fire Incident Reporting System (VFIRS) and the Virginia Pre-Hospital Information Bridge (VPHIB). a. Isle of Wight County’s commitment to reporting will ensure that they have reliable data to appropriately develop a plan to address operational and capital funding needs, or equipment, apparatus and facility needs. b. By analyzing fire and rescue incident data and potential community hazards, a plan can be developed to address deployment of resources, placement of sub stations, and the number of personnel needed for response and prevention efforts. c. Access to the data collected should be provided to rescue squads and fire departments so they are able to get a comprehensive understanding of their performance. d. The use of data such as VFIRS and VPHIB can be contributing factors to performance measurement and can further enable stakeholders to assess the effectiveness of the strategic plan. Performance measurements will enable the Board of Supervisors to evaluate the performance of fire and rescue entities tasked with accomplishing the goals and objectives of the strategic plan.21 The performance measurement will exhibit clear association between performing, planning, spending and results.22 Isle of Wight County will have the opportunity to evaluate its mission, vision and performance objectives through three perspectives: financial accountability, constituent priorities and internal processes.23 Accountability Practices According to the National Fire Protection Association (NFPA), a standard operating procedure is “an organizational directive that establishes a standard course of action.”24 Thus, Standard Operating Procedures (SOPs) are written guidelines that explain what is expected and required 20 Leading the Transition in Volunteer and Combination Fire Departments, November 2005 21 Gerald Gordon, Strategic Planning for Local Government, 2005 22 Ibid 23 Ibid 24 Developing Effective Standard Operating Procedures for Fire and EMS Departments, December 1999 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 16 of 45 of fire service personnel in performing their jobs.25 During the site visit, the study team discovered the absence of SOPs countywide. It is critical for the County to implement and follow a system of countywide SOPs to coordinate service delivery throughout the Isle of Wight County. It is imperative that all members thoroughly understand their responsibilities and expectations. Organizations that lack SOPs are increasingly vulnerable to accidents, lawsuits, preventable costs, personnel problems, and damage to their professional image. Recommendations: 1. Create a countywide SOP/SOG with an emphasis on producing an effective accountability system. a. The County should establish system wide Standards Operating Guidelines. Standard Operating Guidelines (SOG’s) are designed to provide guidance during emergency incidents.26 This guidance is aimed at ensuring that operations are safe and effective. The main purpose of a SOG is to have everyone essentially operating from the same “playbook” at an incident.  The County should take advantage of pre-existing resources on the development of Standard Operating Guidelines for Fire and EMS organizations such as the United States Fire Administration’s guide on developing Standard Operating Procedures, http://www.usfa.dhs.gov/downloads/pdf/publications/fa-197.pdf, and current organizational guidelines.  Once created, informational and training sessions should be held with all Isle of Wight County fire and rescue members and partners.  The Table of Contents, or central listing and training, should be included in new members orientation to ensure integration into the organization or fire and rescue service. 2. Establish standardization amongst agencies in regards to helmet color, radio designation, officer positions, and equipment. 3. Utilizing the guidelines outlined in NFPA 1561: Standard on Fire Department Incident Management Systems, County Government27 in collaboration with the Association should formally establish, practice and strictly enforce a countywide Incident Management System policy and accountability system. a. Increased structure and coordination to the management of emergency incidents will ensure the safety and health of fire-rescue personnel. 25 Developing Effective Standard Operating Procedures for Fire and EMS Departments, December 1999 26 Ibid 27 County Government refers to both Board of Supervisors and County Administration The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 17 of 45 b. The County should adopt an incident management system to manage all emergency incidents and training exercises as well as adopt written plans to anticipate incidents that require standardized procedures. c. National and state standards should be used as a guide for the development process, such as the Incident Command System.28 d. It is recommended that these management practices and principles be developed, maintained, and reinforced through an on-going (annual) county- wide exercise program to include Table-Top Discussions, functional exercises, and full-scale exercises administered to ensure inter-departmental coordination, integration, and cooperation. 4. Utilizing the guidelines outlined in NFPA 1561: Standard on Fire Department Incident Management Systems, Isle of Wight County should formally articulate, practice and enforce a countywide Incident Management System policy and accountability system. Isle of Wight County should further implement policy and protocols consistent with the principles and expectations of the National Incident Management System (NIMS). a. Increased structure and coordination to the management of emergency incidents will ensure the safety and health of fire-rescue personnel. b. The County should emphasize the importance of incident management system in managing all emergency incidents and training exercises. Isle of Wight County should further emphasize the importance of written plans to anticipate incidents that require standardized procedures. c. The County should explore developing an on-going maintenance of local emergency operations plans for known or potential hazards through the development of the Standard Operations Procedures, Guidelines, or Protocol. 5. The County should consider appointing a Safety Officer with the authority to identify health and safety hazards and ensure that they are corrected. a. One individual should be charged to conduct research, recommendations along with the review and processing of injury claims. b. Every emergency scene must be properly assessed to identify any potential hazards. This information will provide guidance in strategic and tactical decisions and must be communicated to all emergency responders. c. The County must strive to protect its first responders at all times and should implement a standard personnel accountability system to account for all firefighters on scene. 28 Incident Command System, Overview; http://www.fema.gov/emergency/nims/IncidentCommandSystem.shtm The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 18 of 45 d. The county should utilize NFPA 1521: Standard on Fire Department Safety Officer29 as a guide for the development process. Fire Prevention Activities Isle of Wight County has opted to enact/enforce parts of the Statewide Fire Prevention Code (SFPC), which are “statewide standards to safeguard life and property from the hazards of fire or explosion arising from the improper maintenance of life safety and fire prevention and protection materials, devices, systems and structures and the unsafe storage handling, and use of substances, materials and devices, including fireworks, explosives and blasting agents, wherever located.” 30 The study team was advised that the fire marshal does not have law enforcement authority. The County should reconsider such authority to allow a reasonable span of control. Moreover, the County’s adoption of the SFPC is solely focused on enforcement of fireworks, open burning and fire lanes. Over all, Isle of Wight must revisit its fire prevention process. Recommendations: 1. Isle of Wight County should designate a fire marshal as the individual responsible for the enforcement of fire codes, fire investigations, and to coordinate public fire and life safety education. a. The County should explicitly designate and outline the law enforcement authority granted to the fire marshal. 2. Isle of Wight must consider adopting all the parts of the Statewide Fire Prevention Code. 3. For the purposes of developing the fire prevention functions, the National Fire Protection Association (NFPA) Standard 1730 – Standard on Organization and Deployment of Fire Prevention Inspections and Code Enforcement, Plan Review, Investigations, and Public Education Operations should be considered in the implementation of these recommendations. Continuity of Leadership and Succession Planning The Fire and Rescue Association should consider developing a continuity of leadership or succession planning program to focus on training and mentoring future leaders within the system. The succession planning program will ensure retention of institutional knowledge, including subsidizing advanced officer training. A succession plan will address the needs of the Isle of Wight County fire and rescue services by providing formal program to develop and enhance the future potential of personnel. THEME 2: COMMUNICATIONS 29 NFPA 1521, http://www.nfpa.org/codes-and-standards/document-information-pages?mode=code&code=1521 30 2009 Statewide Fire Prevention Code, Preface, page i. The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 19 of 45 In order to develop a cohesive Fire-Rescue System in Isle of Wight County, the Board of Supervisors and the County Administration must foster positive internal and external communication among the county’s fire and rescue organizations along with members of the general public. Without effective and trusting relationships, the County will have limited success with the recommendations contained in this report and any other attempts at coordinating and improving the fire and rescue services in Isle of Wight County. Before other identified recommendations can be implemented, effective and reliable communication capabilities must be established between the volunteer departments and the County. Fire and Rescue personnel must have access to reliable and instantaneous communications at all times to effectively coordinate response and recovery operations. Emergency communications is not solely a product of technology, but rather a condition of a locality’s governance, standard operating procedures and training. To achieve an effective and efficient emergency response framework, all areas of emergency communications must collectively work effectively.31 Without reliable communications, the safety and security of Isle of Wight County’s fire and rescue service providers are jeopardized. Levels of Interdepartmental Communications The study committee observed and documented a breakdown of communication among the career and volunteer personnel from the fire departments and rescue squads, and the County Government. There appears to be mistrust and frustration issues between career and volunteer staff within the county’s fire and rescue. The lack of personal and professional communications between the volunteers and career staff can negatively affect the application of fire and rescue activities in Isle of Wight. The burden lies with the County Administration and the Board of Supervisors to resolve any conflicting perception and ensure an open and honest dialogue is established. The County must identify and resolve the breakdowns in communications and work tirelessly to educate all members.32 The perception of the Isle of Wight citizens on the County’s fire and rescue is presently not favorable. Interdepartmental communication can rectify such perception. Recommendations: 1. The County should host a strategic communication session with a professional mediator to resolve existing challenges and barriers amongst the following entities; fire and rescue departments, Fire and Rescue Association along with Isle of Wight County Administration and its Board of Supervisors. a. The objective of this work session should be to develop strategies to overcome identified barriers. It should further create and implement an effective 31 Ten Years After 9/11: Improving Emergency Communications: Hearing before the U.S. Senate Homeland Security and Governmental Affairs Committee (July 2011). 32 Leading the Transition in Volunteer and Combination Fire Departments, November 2005 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 20 of 45 communication system involving fire and rescue departments, County Government and with the general public. b. The County must develop an efficient and effective communication model to ensure all stakeholders within the public safety community have input into long- term plans and decisions. c. This communication model must ensure reliable documentation related to public safety strategic planning and development. It must be disseminated and received by all public safety stakeholders. d. The communication session should further serve as an opportunity to clarify and establish countywide division of labor. 2. The County should explore additional ways to communicate with its fire and rescue personnel. Some options include producing an annual report, developing a quarterly newsletter and utilizing social networking avenues. 3. The County should strengthen its fire and life-safety communication activities with the residents of Isle of Wight County. a. Increased efforts to promote the positives attributes of the fire and rescue services in Isle of Wight County can raise morale and attract more volunteers. Some options include producing an annual report, developing a quarterly newsletter and utilizing social networking avenues. 4. The County should take advantage of pre-existing fire and life-safety information available through state and federal organizations. Public fire and life-safety education resources are available at the following locations: i. Virginia Department of Fire Programs: http://vafire.com/fire_safety_education ii. Virginia Fire and Life Safety Coalition: http://www.vflsc.org iii. The Home Safety Council: http://www.homesafetycouncil.org iv. National Fire Protection Association: http://www.nfpa.org v. Virginia Department of Forestry: http://www.firePittsylvaniavirginia.org vi. Virginia Department of Emergency Management: http://www.vaemergency.gov/social-media/alert-localities Improved Dispatch System The current dispatch system in Isle of Wight County works poorly and further provides inadequate coverage for mobiles and portables on a countywide basis. The study committee was advised that there are inconsistent dispatch procedures. Moreover, the County’s radio communications consists of outdated technology and inconsistent dispatch procedures that The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 21 of 45 jeopardize not only the service delivery, but the safety and security of Isle of Wight County’s first responders. A coordinated and planned response is only as good as the information received from a dispatcher. A critical analysis of the dispatch system and relevant protocols is necessary. The present system has major flaws and a thorough review would improve the response and safety of Isle of Wight County’s public safety community. Recommendations: 1. Isle of Wight County should replace the existing communications equipment to enable coverage of the entire county and the ability to communicate with the adjoining counties for mutual aid. 2. The County should pursue efforts to improve the fire and rescue dispatch protocols to ensure a consistent service delivery across the County. a. Establishing effective dispatch procedures will help address the need for standardization, clarification and communication. b. It is highly recommended that input be solicited from the Fire and Rescue Association along with other stakeholders. 3. Accounting for call volume and complexity, the Isle of Wight County Board of Supervisors should examine the feasibility of increasing dispatch personnel. a. Additional staff will likely improve the overall quality of dispatch operations by affording each dispatcher sufficient time to document all pertinent information and efficiently relay it to first responders. b. The following resources are provided as a means of analyzing staffing to ensure adequate dispatch coverage: i. The Association of Public Safety Communication Officials (APCO) – Project RETAINS Toolkit 2.0; ii. The National Fire Protection Association’s (NFPA) Standard 1221 – Standard for the Installation, Maintenance and Use of Emergency Services Communications Systems; and, iii. The National Emergency Numbers Association’s (NENA) Standard 56-002: 9-1-1 Call Answering Standard/Model Recommendation. 4. Isle of Wight County should enhance its use of the Emergency Medical Dispatch Program. a. Increase awareness and implementation of accepted Emergency Medical Dispatch system. THEME 3: TRAINING The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 22 of 45 One of the secrets of a successful countywide Fire-Rescue System is the full integration of volunteer personnel, regardless of their affiliation, at the tactical level. Tactical equality recognizes all positions, from firefighter through senior fire officer and requires minimum training standards to ensure performance level. 33 Tactical equality is achievable in Isle of Wight County if the departments provide performance-based, certifiable training and the opportunity for all volunteer personnel to train together. The approach will facilitate the development of personal and professional relationships. Training and continuity of leadership are closely joined because solid basic training will foster strong and consistent cooperation among the County’s emergency response agencies. It is important to understand at the end of the day, the level of service delivered by the fire and rescue services is a reflection on locality’s governing body. Therefore, fire and rescue leaders along with governing body of Isle of Wight should be held accountable for the effectiveness and efficiency of their work. This starts with the creation of training standards for achieving successful response efforts. Coordinated Training Program Development of important skills is the basis for safety and improving services received by the citizens. During the site visit, the study committee heard the quantity and diversity of training was not adequately addressing the volunteers’ training needs. Coordination to provide additional training opportunities is needed with an emphasis of increasing cohesion between the fire and rescue organizations as well as cost-saving. There are four components to a training program development process which are; determining training needs, prioritizing training needs, developing a master training schedule, and record keeping.34 Recommendations: 1. Aligning with the strategic planning efforts, it is recommended that structured and coordinated training program be established to address the comprehensive training needs of the entire county. It is further recommended placing an emphasis on the importance of specialty training and schedules. a. The Fire and Rescue Association in collaboration with the Board of Supervisors and County Administration should explore the feasibility of creating a Training Committee to develop and coordinate the application of a countywide training program. The committee can be an entity within the Fire and Rescue Association. This committee should work to increase the number of trainings and collaborative multi-company training opportunities. i. Decision on how to establish this training committee is left to Isle of Wight County. 33 Leading the Transition in Volunteer and Combination Fire Departments, November 2005 34 Horist, R., & Reeder, F. (2001) Training Officer 101 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 23 of 45 b. It is important for the Training Committee to ensure that the necessary training is being offered and with appropriate notice to ensure maximum turnout and return on investment. c. Better coordination and increased local training opportunities will also assist with recruitment and retention efforts for Isle of Wight County’s fire and rescue organizations. d. The County should explore utilizing both traditional classroom platforms as well as distance learning models. Online training allows greater flexibility in the application of courses to accommodate the schedule of volunteers. e. The Board of Supervisors should appropriate all the necessary resources to fulfill the County’s identified training challenges and fully train existing firefighters and rescue personnel. 2. Establish a Fire Training Officer and EMS Training Officer under the Department of Fire and Rescue to provide adequate training. a. Presently, Isle of Wight only has an EMS Training Officer. 3. The Fire and Rescue Association should encourage all new firefighters be cross-trained as Emergency Medical First Responders, at minimum, to enhance rescue capacity within Isle of Wight County. a. The Emergency Medical Responder/First Responder (EMR/FR) program offered by the Virginia Department of Health (Office of Emergency Medical Services) provides training in emergency care for those who are likely to be the first personnel responding to the scene of an accident, fire, or medical emergency.35 b. The course prepares the responder to address the immediate life threats and injuries until more highly-trained personnel are available. c. Having all firefighters obtain a first responder certification will ensure a rapid response in the event of a major medical emergency or trauma. d. The Emergency Medical First Responder classes should be offered in conjunction with each Firefighter I program. THEME 4: BUDGET AND ADMINISTRATION For FY2015, Isle of Wight County received $77,824 while the Town of Smithfield received $25,637 and Town of Windsor received $10,000 from the Commonwealth of Virginia’s Fire Programs Fund.36 Additionally, Isle of Wight County received approximately $37,772 from the Office of Emergency Medical Services in Four-for-Life funds, which are utilized to fund training, 35 Virginia Department of Health (Office of Emergency Medical Services) and FY15 Isle of Wight County Budget 36 Isle of Wight County FY15 Budget The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 24 of 45 personnel and equipment expenses.37 The County’s Soft Billing produces about $649,987 in revenue.38 To supplement operational cost, some fire departments and rescue squads have a fundraising. Isle of Wight County allocated $1,185,933 to all fire departments and rescue squads during FY2015.39 County owns all Fire Rescue facilities and covers facility maintenance. Moreover, County Government provides various contributions to departments such as paying for utilities and fuel. The Study Team was advised during the site visit that the County recently began direct payment of gas and electric for two of the departments with hopes to eventually bringing all agencies on board. Those funds are subtracted from Department contributions. Lastly, the County’s Emergency Services provides more than 80,000 hours of paid staffing to support the County’s various volunteer fire and EMS agencies. Isle of Wight should seriously consider the adoption of Fire Tax Districts to help offset the cost of the improvement and delivery of the fire protection system, with the goal being to reduce life and property loss as a result of fire. This small tax investment, if strategically managed, can reduce the county’s ISO ratings, thus saving its citizens money with their fire insurance premiums, and quite likely, will save more lives. The County provides various levels of assistance without an accountability system in place. Such blanket funding is inefficient. Isle of Wight County should restructure the funding model to better achieve equality. The Board of Supervisors has been trusted by the citizens of Isle of Wight County to exercise fiscal responsibility and must therefore ensure taxpayers’ dollars are spent efficiently. The burden rests with the Isle of Wight County Board of Supervisors to ensure its limited monies are utilized responsibly and fairly. Strong accounting practices and accountability measures provide fire and rescue leadership the opportunity to demonstrate its financial needs may be greater than the allocated monies. Greater transparency over the budget will eliminate any distrust between the Board of Supervisors and the Fire-Rescue System’s leadership. County Funding and Capital Improvements Recommendations: 1. With input from the Fire and Rescue Association, the Board of Supervisors should improve its capital improvement plan for upgrading its fire and rescue stations and equipment. At minimum it should include funding for apparatus replacement, turnout gear and air pack replacement with consideration of inflation costs. a. Board of Supervisors should establish a countywide equipment replacement policy with an emphasis on rotational equipment replacement based on prioritized needs. 37 Office of Emergency Medical Services and Isle of Wight County FY15 Budget 38 Isle of Wight County FY15 Budget 39 Ibid The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 25 of 45 2. A formal accountability plan should be developed for county funds. The plan should be communicated to citizens and members of the fire and rescue organizations. a. The County should require annual or biannual financial audits or an Agreed Upon Procedures (AUP) to be completed and submitted to Budget Office or County Administration. b. Clarify and document any services provided to the volunteer agencies such as hose testing, ladder testing, and pump/pack testing in one document as a “one pager” easy to read tool. c. The County should promote such accountability process to exhibit the value of financial resources, human capital and time. d. This accountability plan should be developed with fire and rescue organizations’ participation and must ensure it is in accordance to state and national standards. e. By creating an accountability plan and communicating funding usage, confusion should be reduced among fire and rescue organizations on the usage of limited county funds. 3. The Isle of Wight County Board of Supervisors should consider improving their use of Grants Writers to assist the fire and rescue organizations with the acquisition and management of grants. This individual should research and consider the availability of all federal, state and private grant programs, including: a. The Department of Forestry’s Volunteer Fire Assistance (VFA) grants: http://www.dof.virginia.gov/fire/index-vfa.htm b. The Department of Forestry’s Firewise Virginia Community Hazard Mitigation grants: http://www.dof.virginia.gov/fire/index-mitigation.shtml c. The Department of Forestry’s Dry Hydrant grants: http://www.dof.virginia.gov/fire/dryhydrant/dry-hydrant.htm d. The Federal Emergency Management Agency’s Assistance to Firefighter Grant (AFG): http://www.firegrantsupport.com/content/html/afg/ e. The Virginia Department of Health-Office of Emergency Medical Services’ Rescue Squad Assistance Fund (RSAF) Grants: http://www.vdh.state.va.us/OEMS/Grants/index.htm f. The grant programs offered by the Virginia Fire Services Board (VFSB) through the Virginia Department of Fire Programs (VDFP).40 g. Various private grant programs.41 40 A listing of available VFSB is available online, http://www.vafire.com/grants_local_aid/index.htm 41 A wide variety of Fire and EMS grants can be found on http://www.grants.gov/ http://www.firegrantshelp.com/nvfc/ and http://www.emsgrantshelp.com/ The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 26 of 45 Standardization and Central Purchasing Isle of Wight County’s fire and rescue organizations continue pursuing efforts of using central purchasing process. Moreover, the study team discovered that the County can experience additional cost-savings if there were a standardization of future equipment and apparatus purchases. Standardization and Central Purchasing will not be without difficulty, but is necessary for delivering cost-effective and efficient fire and rescue services. Group purchasing is highly required in Isle of Wight County. It is imperative that the County enforce minimum specifications for apparatus and equipment if distributing funding assistance. Recommendation: 1. The County Administration should develop and implement a centralized purchasing option to leverage county purchasing power and reduce operational expenses. 2. The County Administration after consultation with the Fire and Rescue Association shall develop specifications for central purchase activity areas. Below are suggested areas/activities for central purchasing: a. Personal Protective Equipment42 and Self-Contained Breathing Apparatus43 Ensure all departments are purchasing compatible equipment that meets National Fire Protection Association standards and are reaping the same cost savings. b. Equipment/Apparatus – The Fire and Rescue Association should survey each department to determine if equipment commonalities exist. As previously mentioned, common apparatus specifications should be created and contracted, allowing volunteer organizations to make customizations without overly altering the specs, and reap the benefits of group purchasing for routine maintenance and replacement of aging ambulance and fire apparatus. 3. The Fire and Rescue Association should survey each department to determine if equipment commonalities exist. a. Explore the opportunity to create an Apparatus Repair and Replacement Subcommittee within the Association order to identify and prioritize needs of apparatus replacement and/or repair. b. This critical priority list of apparatus should utilize the NFPA 1911 – Standard for Inspection, Maintenance, Testing and Retirement of In-Service Automotive Fire Apparatus.44 c. An inventory and capabilities of all vehicles should be provided to the Dispatch/Communication Center to improve dispatch development. 42 NFPA 1971, http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1971 43 NFPA 1981, http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1981 44 NFPA 1911, http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1911 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 27 of 45 d. Fire and rescue departments must be strongly encouraged against making significant equipment purchases outside those approved by the Board of Supervisors. It is not fiscally responsible to make equipment purchases that place the County and individual departments in a financially unstable standing. 4. The Fire and Rescue Association should develop specifications for future apparatus purchases (considering the cost-effectiveness of regional contracts), refurbishment and replacement using the following national consensus standards: a. NFPA 1901 - Standard for Automotive Fire Apparatus 45 b. NFPA 1911 – Standard for Inspection, Maintenance, Testing and Retirement of In-Service Automotive Fire Apparatus 46 c. NFPA 1912 – Standard for Fire Apparatus Refurbishing 47 THEME 5: DELIVERY OF SERVICES As previously cited the County should critically analyze its current fire and rescue station locations and adopt all warranted changes. A thorough review of these response districts is required to ensure call volumes and response times are aligned along with placement of fire and rescue stations are strategic. Development must be a collaborative effort by fire and rescue association along with county’s administration and Board of Supervisors. According to interviewees, EMS calls are being under reported. The locality’s VFIRS reporting varies. Total incidents per year are significantly under reported. There are data gaps, it is imperative for Isle of Wight improve its reporting compliance. Recommendations: 1. Due to data gaps, Isle of Wight must improve its reporting compliance. 2. Isle of Wight County Government should work with the Fire and Rescue Association to identify needs for additional fire and rescue personnel to meet service demands and citizen expectations. 3. The County Government should reexamine its current system and must find methods to effectively use the human capital that are in the fire and rescue system presently. 4. The County should consider implementing a standard street marker system for dry hydrant locations county-wide. 5. The County needs to continue to assess its fire and EMS facilities for improved efficiency of operation and safe quartering of equipment and personnel. 45 NFPA 1901, http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1901 46 NFPA 1911, http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1911 47 NFPA 1912, http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1912 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 28 of 45 a. Isle of Wight must evaluate station location and access, along with equipment placement, replacement, and rotation at the stations. b. This should be done in cooperation with its volunteers. 6. Fire and Rescue Association should provide scheduled updates to the Board of Supervisors and citizen groups on ongoing activity related to positive and negative areas of service delivery. a. Information associated to call data is an effective tool that can exhibit an entity’s ability to meet its community’s needs. 7. Isle of Wight County should pursue efforts to establish a Tanker Task Force concept to improve water supply capabilities and re-evaluate ISO rating throughout county. 8. Utilizing call volume data and geography, the Board of Supervisors should revisit the placement of its fire and rescue stations. a. It is not in the best interests of the citizens to have overlapping service areas and multiple departments competing for emergency calls. b. The Insurance Service Office (ISO) Grading schedule48 should be used to aid in the placement of fire and rescue stations and the development of the corresponding response districts. Recruitment and Retention Recruiting and retaining quality personnel is an essential component to the overall success of a volunteer fire and rescue departments. Like many areas throughout the nation and the Commonwealth of Virginia, Isle of Wight County has felt the impact of declining numbers of men and women volunteering for fire and rescue departments. Currently, there is limited assistance from the County to help the fire and rescue organizations recruit personnel. The study team encourage for the County to take an actionable initiative in assisting with recruitment and retention. In order to relieve the current burden of limited human capital, the County must provide increased leadership and participation towards the recruitment of volunteers. County Government and the Fire and Rescue Association should encourage emergency services leaders to contribute to a collaborative recruitment and retention effort. Recommendations: 1. Isle of Wight County should create a countywide recruitment and retention program. 48 Insurance Services Office, Inc (2012). The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 29 of 45 a. The recruitment and retention program should take into consideration the needs of current volunteers and identify motivational factors to keep this population engaged and committed to the fire and rescue service. It is therefore encouraged for the county to improve on its current incentive based recruitment and retention program. b. The County should set annual recruitment and retention goals and concentrate its efforts and resources to achieving these benchmarks. The plan should be included in the strategic plan. c. Opportunities of partnering with high schools to create fire and EMS training should be explored. 2. The County should establish a Recruitment and Retention Officer position to serve all countywide recruitment efforts. 3. Isle of Wight County must Standardize County Volunteer Incentive program to ensure fairness and equality. 4. The County should establish Officer Development Program to ensure new officers are aware of county processes and procedures. 5. The Fire and Rescue Association and County Government must identify additional fire and rescue personnel needs continuously. a. Through improvement of fire and rescue incident data analysis and strategic planning, Isle of Wight County will be able to determine fire and rescue personnel needs, equipment needs and deployment.49 6. The County Government and Fire and Rescue Association should collaboratively find low-cost methods to enhance public-education efforts such as open houses and creating PSAs.50 a. Improve the visibility of the Isle of Wight County fire and rescue services in the community. b. Word-of-mouth recruiting is effective; therefore, each volunteer should be encouraged to inform their respective community network about Isle of Wight fire and rescue services’ training and educational opportunities. 49 International Association of Fire Chiefs (IAFC) - “Make Better Decisions: Put Your Data to Work,” http://www.iafc.org/MemberCenter/OnSceneArticle.cfm?ItemNumber=5840. This article provides an example of how multiple sources of data can be incorporated into fire and rescue department planning. 50 Fire Service Image Task Force Report: Taking Responsibility for a Positive Public Perception 15 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 30 of 45 7. In addition, Isle of Wight County’s fire and rescue organizations should take advantage of pre-existing recruitment and retention information. Resources may be downloaded at the following locations: a. Emergency Medical Services (EMS) i. http://www.vdh.virginia.gov/OEMS/Agency/Recruitment/index.htm ii. http://www.vdh.state.va.us/OEMS/Files_page/Locality_Resources/EMS Workbook_0405.pdf iii. http://www.vdh.state.va.us/OEMS/Files_page/Locality_Resources/EMS Workbook3.pdf b. BecomeEMS.org - http://www.becomeems.org/ c. Fire/Volunteer (Guide) - http://www.nvfc.org/resources/rr/retention- recruitment-guide/ d. Fire/Volunteer (Video) - http://www.nvfc.org/files/documents/Retention-and- Recruitment-Volunteer-Fire-Emergency-Services.wmv. e. 2004 Joint Legislative Audit and Review Commission Report. “Review of EMS in Virginia” Part III of the report; Recruitment, Retention and Training of EMS Providers (Page 55) – http://leg2.state.va.us/dls/h&sdocs.nsf/4d54200d7e28716385256ec1004f3130/ 87c75ac37063994d85256ec500553c41?OpenDocument Operations and Staffing Special attention should be made to ensure fire and rescue capabilities are adequate for the potential hazards presented by the economic developments in Isle of Wight County and its interstate highway system. Recommendations: 1. Isle of Wight County must consider establishing minimal staffing standards for apparatus response. 2. Isle of Wight County should explore the possibility of establishing one Countywide Fire/- Rescue Agency; individual stations can retain their names. 3. The County should seek to reduce residents insurance cost by improving Insurance Service Office (ISO) ratings. a. This can be accomplished through improved training records and adding more dry hydrants within the community. b. The County should continue working with the Department of Forestry (DOF) to obtain additional Dry Hydrants. The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 31 of 45 i. Grants can be obtained through DOF’s Dry Hydrant Grant Program: http://www.dof.virginia.gov/fire/dry-hydrants.shtml. 4. Isle of Wight County fire and rescue services should keep accurate records of incident response times in order to continuously assess response capabilities. a) It is recommended that the county utilize the NFPA guidance documents as resource documents. b) The 2010 edition of NFPA 1720: Standard for the Organization and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations to the Public by Volunteer Fire Departments addresses the organization and deployment of fire suppression operations, emergency medical operations, and special operations to the public by all volunteer fire departments. The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 32 of 45 REFERENCES Association of Public Safety Communication Officials (APCO). (2012) Project RETAINS Toolkit 2.0 Retrieved on October 21, 2015 from http://www.apco911.org/resources/retains/retains-toolkit-20.html. Board of Housing and Community Development. (2009) Statewide Fire Prevention Code. Retrieved on October 21, 2015 from: http://www.dhcd.virginia.gov/StateBuildingCodesandRegulations/PDFs/2009/Code%20- %20SFPC.pdf. Bryson, J. (2004). Strategic planning for public and non-profit organization. (3rd ed.). San Francisco: John Wiley and Sons, Inc. Code of Virginia. Title 27, Chapter 1, § 27.2: Contracts of cities or towns to furnish fire protection; emergency medical services. Retrieved on October 23, 2015 from http://lis.virginia.gov/cgi-bin/legp604.exe?000+cod+27-2 Code of Virginia. Title 27, Chapter 1, § 27.3: Contracts of cities or towns to furnish fire protection; emergency medical services. Retrieved on October 25, 2015 from http://lis.virginia.gov/cgi-bin/legp604.exe?000+cod+27-3 Federal Emergency Management Agency. (May 2013). Incident Command System (ICS) Overview. Retrieved on October 26, 2015 from http://www.fema.gov/incident- command-system. Federal Emergency Management Agency: United States Fire Administration. (1999) Guide to Developing Effective Standard Operating Procedures for Fire and EMS Departments. Retrieved on October 29, 2015 from http://www.usfa.fema.gov/downloads/pdf/publications/fa-197-508.pdf. Fire Service Deployment: Assessing Community Vulnerability. (1994). Retrieved November 11, 2015. Gordon, G. (2005). Strategic planning for local government. (2nd ed., p. 49). Washington, D.C.: International City/County Management Association. Horist, R., & Reeder, F. (2001). Training Officer 101. Retrieved November 14, 2015, from http://www.fireengineering.com/articles/print/volume-154/issue-9/features/training officer-101.html Hamel, G. (2011). First, let's fire all the managers. Harvard Business Review, The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 33 of 45 Insurance Services Office (ISO). (2012) Fire Suppression Rating Schedule. Retrieved on October 30, 2015 from http://www.iso.com/Products/Public-Protection-Classification- Service/Fire-Suppression-Rating-Schedule-FSRS-manual-for-PPC-grading.html International Fire Chiefs Association: Taking responsibility for a positive public perception. (2013) Fire and Emergency Service Image Task Force. Retrieved on October 28, 2015 from http://www.iafc.org/files/1DEPTadmin/TakingResponsiblity4PositivePublicPerception.p df. International Fire Chiefs Association: Volunteer and Combination Officers Section. (2005) Leading the Transition in Volunteer and Combination Fire Departments. Retrieved on October 28, 2015 from http://www.iafc.org/files/1VCOS/vcos_RibbonReportRed.pdf. International Fire Chiefs Association: Volunteer and Combination Officers Section. (2004) Preserving and Improving the Future of the Volunteer Fire Service. Retrieved on November 2, 2015 from http://www.iafc.org/files/1VCOS/VCOS_Blue_Ribbon_Report.pdf. National Emergency Numbers Association (NENA). (2011) NENA Standard 56-002: 9-1-1 Call Answering Standard. Retrieved on November 6, 2015 from http://www.nena.org/?page=911CallAnswerStnd. National Fire Protection Association (NFPA). (2010). NFPA 1221: Standard for the Installation, Maintenance and Use of Emergency Services Communication Systems. (2010 Edition). Retrieved on November 6, 2015 from http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1221. National Fire Protection Association (NFPA). (2008). NFPA 1720: Standard on Fire Department Safety Officer (2008 Edition). Retrieved on November 6, 2015 from http://www.nfpa.org/codes-and-standards/document-information- pages?mode=code&code=1521 National Fire Protection Association (NFPA). (2010). NFPA 1720: Standard for the organization and deployment of fire suppression operations, emergency medical operations, and special operations to the public by volunteer fire departments (2010 Edition). Retrieved on November 11, 2015 from http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1720. National Fire Protection Association (NFPA). (2009). NFPA 1901: Standard for Automotive Fire Apparatus (2009 Edition). Retrieved on November 1, 2015 from http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1901. The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 34 of 45 National Fire Protection Association (NFPA). (2012). NFPA 1911: Standard for Inspection, Maintenance, Testing and Retirement of In-Service Automotive Fire Apparatus (2012 Edition). Retrieved on November 2, 2015 from http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1911. National Fire Protection Association (NFPA). (2011). NFPA 1912: Standard for Fire Apparatus Refurbishing (2011 Edition). Retrieved on November 6, 2015 from http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1912. National Fire Protection Association (NFPA). (2013). NFPA 1971: Standard on Protective Ensembles for Structural Fire Fighting and Proximity Fire Fighting (2013 Edition). Retrieved on November 6, 2015 from http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1971. National Fire Protection Association (NFPA). (2013). NFPA 1981: Standard on Open-Circuit Self- Contained Breathing Apparatus (SCBA) for Emergency Services (2013 Edition). Retrieved on November 8, 2015 from http://www.nfpa.org/aboutthecodes/AboutTheCodes.asp?DocNum=1981. Lotfi, S., Habibi, K., & Koohsari, M. (2008). Spatial Analysis of Urban Fire Station Locations by Integrating AHP Model and IO Logic Using GIS (A Case Study of Zone 6 of Tehran). Journal of Applied Sciences, 3302-3315. Moore, M. (1995). Creating public value: Strategic management in government. (pp. 160-165). Cambridge, Massachusetts: Harvard University Press. Morgan, J. (2013, July 23). 5 must-have qualities of the modern manager. Forbes Magazine, Retrieved from http://www.forbes.com/sites/jacobmorgan/2013/07/23/5-must-have- qualities-of-the-modern-manager/ Shouldis, W. (2005, July). Officer development on a budget. Fire Engineering, 158(7), 69-72. Ten Years After 9/11: Improving Emergency Communications: Hearing before the U.S. Senate Homeland Security and Governmental Affairs Committee, 112th Congress (July 27, 2011). Testimony of Greg Schaffer (Department of Homeland Security). United States Census Bureau. (February 2, 2015) Isle of Wight County Quick Facts. Retrieved on November 22, 2015 from: http://quickfacts.census.gov/qfd/states/51/51195.html. Virginia Department of Health (2013). Ems training programs summary. Retrieved on November 8, 2015 from http://www.vdh.state.va.us/OEMS/Training/tprog.htm The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 35 of 45 Virginia Economic Development Partnership. (July 2012) Community Profile: Isle of Wight County, Virginia. Retrieved on November 8, 2015 from http://virginiascan.yesvirginia.org/communityprofiles/createPDF.aspx?src=map2&id=5 Virginia Employment Commission. (May 30, 2013) Isle of Wight County Community Profile. Retrieved on November 7, 2015 from http://virginialmi.com/report_center/community_profiles/5104000009.pdf Virginia Fire Services Board. (2013). Fire and Emergency Medical Services Self-Assessment Questions. Virginia Department of Fire Programs: Glen Allen, VA. Waters, Michael. Make Better Decisions: Put Your Data to Work. International Fire Chiefs Association on Scene (April 2012 Edition). Retrieved on November 8, 2015 from http://www.iafc.org/MemberCenter/OnSceneArticle.cfm?ItemNumber=5840. The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 36 of 45 APPENDIXES Appendix 1: Isle of Wight County Letter of Request – April 2014 Appendix 2: Isle of Wight County - Virginia Fire Incident Reporting System Report Summary APPENDIX 3: Isle of Wight County – Virginia Pre-Hospital Information Bridge Report Summary Appendix 4: Isle of Wight County 2014 Needs Assessment Summary Statistics Appendix 5: Isle of Wight County FY2015 Aid-to-Localities Allocation Report The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 37 of 45 APPENDIX 1: ISLE OF WIGHT COUNTY LETTER OF REQUEST The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 38 of 45 APPENDIX 2: ISLE OF WIGHT COUNTY – VIRGINIA FIRE INCIDENT REPORTING SYSTEM REPORT The Virginia Department of Fire Programs manages the Virginia Fire Incident Reporting System (VFIRS). VFIRS is the statewide system for tracking all emergency responses with fire departments in Virginia. By reporting their incidents to VFIRS, fire departments document the details of their incidents for legal purposes and documenting the overall activities of their fire department. Incident Type Summary, Isle of Wight County, Virginia 2010-2014* Incident Type 2010 2011 2012 2013 2014 Total Fires 139 91 102 63 67 462 Rescue and EMS 524 510 464 395 395 2,288 Hazardous Condition 192 156 127 104 100 679 Service 76 73 73 66 72 360 Good Intent 157 124 82 97 75 535 False Alarm 118 128 140 115 128 629 Other Calls 48 95 23 5 20 191 Total Incidents 1,254 1,177 1,011 845 857 5,144 Aid Given 26 42 26 29 34 157 Fire Exposures 0 0 0 0 0 0 Grand Total 1,280 1,219 1,037 874 891 5,301 Fire Dollar Loss Summary, Isle of Wight County, Virginia 2010-2014* Year 2010 2011 2012 2013 2014 Total Dollar Loss $518,160 $307,700 $252,500 $63,400 $443,300 $1,585,060 Casualty Loss Summary, Isle of Wight County, Virginia 2010-2014* Incident Type 2010 2011 2012 2013 2014 Total Civilian Fire Injuries 0 0 0 0 0 0 Civilian Fire Deaths 0 0 0 0 0 0 Fire Service Injuries 0 0 0 1 0 1 Fire Service Deaths 0 0 0 0 0 0 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 39 of 45 APPENDIX 2: ISLE OF WIGHT COUNTY – VIRGINIA FIRE INCIDENT REPORTING SYSTEM REPORT CONT: FDID Fire Department 2010 2011 2012 2013 2014 09301 Carrollton Vol. Fire Dept. Yes Yes Yes Yes Yes 09302 Carrsville Vol. Fire Dept. Yes Yes Yes Yes 09303 Smithfield Vol. Fire Dept., Inc. Yes Yes Yes Yes Yes 09304 Windsor Vol. Fire Dept. Yes Yes Yes Yes Yes 09305 Rushmere Vol. Fire Dept. Yes Yes Yes Yes Yes Fire Departments Participating 5 4 5 5 5 Total Fire Departments 5 5 5 5 5 Percent Reporting 100% 80% 100% 100% 100% Total Incidents By Fire Department, Isle of Wight County, Virginia, 2010-2014 FDID Fire Department 2010 2011 2012 2013 2014 Grand Total 09301 Carrollton Vol. Fire Dept. 547 406 124 17 4 1,098 09302 Carrsville Vol. Fire Dept. 15 0 208 155 128 506 09303 Smithfield Vol. Fire Dept. 431 536 440 463 497 2,367 09304 Windsor Vol. Fire Dept. 222 186 204 170 168 950 09305 Rushmere Vol. Fire Dept. 39 49 35 40 60 223 Total Incidents 1,254 1,177 1,011 845 857 5,144 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 40 of 45 APPENDIX 2: ISLE OF WIGHT COUNTY – VIRGINIA FIRE INCIDENT REPORTING SYSTEM REPORT CONT: Fires 9.0% Rescue and EMS 44.5% Hazardous Condition 13.2% Service 7.0% Good Intent 10.4% False Alarm 12.2% Other Calls 3.7% Incident Type Summary, Isle of Wight County, Virginia, 2010-2014 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 41 of 45 APPENDIX 3: ISLE OF WIGHT COUNTY – VIRGINIA PRE-HOSPITAL INFORMATION BRIDGE REPORT SUMMARY The Virginia Department of Health’s Office of Emergency Medical Service manages the Virginia Pre-Hospital Information Bridge (VPHIB). VPHIB is the statewide system for tracking all emergency medical services (EMS) responses with EMS organizations in Virginia. In accordance with the Code of Virginia, “Maintaining a comprehensive emergency medical services patient care data collection and performance improvement system. (32.1-111.3)” Agency Year Jan Feb Mar Apr May Jun Jul Aug Sept Oct Nov Dec CARROLLTON VOLUNTEER FIRE DEPARTMENT 2011 61 54 60 60 51 51 52 46 51 51 58 57 2012 50 61 62 50 61 56 50 56 58 31 39 60 2013 48 35 32 33 30 29 24 23 27 33 47 32 2014 35 31 29 41 26 45 31 37 38 37 31 31 2015 22 27 23 18 5 2 2 0 4 6 0 0 Total: 216 208 206 202 173 183 159 162 178 158 175 180 ISLE OF WIGHT COUNTY EMERGENCY SERVICES 2011 145 116 144 168 166 172 161 208 180 201 174 204 2012 228 223 216 197 204 218 273 224 225 208 229 232 2013 247 228 243 214 261 252 266 259 273 273 251 261 2014 258 227 250 277 266 255 324 281 252 262 229 281 2015 293 295 317 292 320 357 311 303 333 342 317 307 Total: 1,171 1,089 1,170 1,148 1,217 1,254 1,335 1,275 1,263 1,286 1,200 1,285 ISLE OF WIGHT VOLUNTEER RESCUE SQUAD 2011 67 58 74 86 76 67 79 71 69 63 53 82 2012 81 69 81 95 94 77 69 59 86 76 68 80 2013 69 39 50 63 45 55 51 70 52 58 43 58 2014 50 38 35 50 35 42 29 37 43 42 28 43 2015 29 35 44 42 44 81 49 29 71 62 24 19 Total: 296 239 284 336 294 322 277 266 321 301 216 282 WINDSOR VOLUNTEER RESCUE SQUAD 2011 32 27 33 34 33 23 41 38 49 35 35 22 2012 7 9 14 10 11 9 11 11 3 9 9 12 2013 4 4 4 9 4 5 3 7 7 6 4 8 2014 5 7 4 3 6 4 8 4 10 7 3 6 2015 3 2 9 4 5 0 6 3 11 2 1 1 51 49 64 60 59 41 69 63 80 59 52 49 Total: 1,734 1,585 1,724 1,746 1,743 1,800 1,840 1,766 1,842 1,804 1,643 1,796 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 42 of 45 APPENDIX 4: ISLE OF WIGHT COUNTY – 2014 NEEDS ASSESSMENT SUMMARY STATISTICS The Fire Service Needs Assessment is an annual survey conducted by the Virginia Department of Fire Programs. Fire departments complete a survey questionnaire designed to identify their critical needs. Results are compiled and published in a comprehensive report available each January. The Department of Fire Programs received responses from all six fire departments located in Isle of Wight County. Fire Department Personnel Current* Need Reported** Career Firefighters 105 10 Volunteer Firefighters 117 5 Paid-Per-Call 0 0 Total Firefighters 222 15 Civilian-Paid 6 0 Civilian-Volunteer 24 0 Total Civilian Personnel 30 0 *Taken from Supplemental Table 1 of the 2014 Virginia Fire Service Needs Assessment. Apparatus Owned Current* Need Reported ** Aerial Apparatus 1 0 Ambulance/Other Patient Transport 1 2 Command Support Unit 2 1 Command Vehicle (SUV) 4 1 Engine/Pumper 9 1 Fire/Rescue Boat 3 0 Hazardous Materials Vehicle 0 0 Heavy Technical Rescue Vehicle 1 0 Logistical Support Apparatus 0 1 Quint Combination Vehicle 0 0 Tanker 3 1 Wildland Brush Truck 4 0 Other Apparatus 1 0 *Taken from Supplemental Table 2& 5 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 43 of 45 APPENDIX 4: ISLE OF WIGHT COUNTY – 2014 NEEDS ASSESSMENT SUMMARY STATISTICS Equipment Owned Current* Need Reported ** 4-Gas Monitors 6 5 Map Coordinate System – GPS 2 10 Mobile Data Terminals 9 2 Personal Alert Safety Systems 0 20 Personal Protective Equipment 99 20 Radios with Emergency Alert Button 25 32 Radios without Emergency Alert Button 35 6 Self-Contained Breathing Apparatus (without integrated PASS) 0 0 Self-Contained Breathing (with integrated PASS) 75 0 Thermal Imaging Cameras 7 0 Other Equipment 0 0 *Taken from Supplemental Table 3 The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 44 of 45 Appendix 5: Isle of Wight County FY2015 Aid-to-Localities Allocation Report Description Population (2010 Census) FY2015 Allocation Isle of Wight County 24,555 $77,794 Smithfield 8,089 $25,627 Windsor 2,626 $10,000 Total 35,270 $113,421 ** VDFP Aid-to-Localities Report The foregoing is a recommendation authorized pursuant to Va. Code 9.1-203.A.4 and is not to be construed as legal advice or as a binding recommendation. 45 of 45 ISSUE: Public Hearing on the Proposed Operating and Capital Budget for Fiscal Year 2016-2017 and Related Ordinances and Resolutions BACKGROUND: In accordance with State Code Section 15.2-2506, the Board of Supervisors is required to hold a public hearing to receive public comment regarding the proposed operating and capital budget and related ordinances and resolutions. The public hearing has been properly advertised. BUDGETARY IMPACT: None RECOMMENDATION: Conduct a Public Hearing. Per the Code of Virginia, the Board is required to wait at least 7 days before action can be taken. ATTACHMENTS: - Public Hearing Advertisement - An Ordinance approving the County Budget and Appropriating funds for expenditures contemplated during the fiscal year beginning July 1, 2016 and ending June 30, 2017, along with the associated Uniform Fee Schedule and regulating the payment of money out of the County Treasury - An Ordinance to Impose Tax Rates for Isle of Wight County, Virginia for Fiscal Year July 1, 2016 Through June 30, 2017 - An Ordinance to Amend and Reenact Chapter 10, Licenses, Article II, License Tax Schedule, Division 4, Wholesalers, Section 10-24, Amount of Tax - Resolution to Approve the Position Classification and Compensation Plan and Employee Health Insurance Plan Offerings for Fiscal Year 2016-2017 - Resolution – Member Contributions By Salary Reduction for Counties, Cities, Towns, and Other Political Subdivisions (In Accordance with Chapter 822 of the 2012 Acts of Assembly (SB497)) - Resolution – Employer Contribution Rates for Counties, Cities, and Towns, School Divisions and Other Political Subdivisions (In accordance with the 2016 Appropriation Act Item 475 (I)) ISLE OF WIGHT COUNTY PUBLIC HEARING ON PROPOSED FY 2016-2017 OPERATING & CAPITAL BUDGET The Board of Supervisors of the County of Isle of Wight will conduct a public hearing on the Proposed Operating & Capital Budget and related ordinances for fiscal year 2016-2017, which commences on July 1, 2016 and ends on June 30, 2017. The public hearing will be held at the Board of Supervisors regularly scheduled meeting on Thursday, April 21, 2016, during the Public Hearing portion of the meeting which begins at 6:00 p.m. and will be conducted in the Robert C. Claud, Sr. Board Room on the second floor of the Old County Administration Building located at 17130 Monument Circle, Isle of Wight County, Virginia 23397. Any citizen of the County shall have the right to attend and state his/her views on the Proposed Operating & Capital Budget. Copies of the Proposed Operating and Capital Budget and related ordinances and resolutions are available for public review in the County Administrator’s Office. The Proposed Operating and Capital Budget is also available on the County’s website at http://www.co.isle-of-wight.va.us/blog/proposed-fy2016-17-general-operating-and-capital-budget/. The following is a brief synopsis of the Proposed Operating and Capital Budget: OPERATING BUDGET SUMMARY - ALL FUNDS Proposed Fiscal Year 2016-2017 General Fund $ 71,815,472 Capital Projects Fund 8,656,000 Debt Service Fund 7,088,573 Grants Fund 199,314 Emergency 911 Fund 1,587,096 County Fair Fund 399,337 Social Services Fund 3,234,646 Comprehensive Services Act Fund 429,297 Technology Services Fund 1,017,279 Risk Management Fund 554,303 Public Utility Fund 9,923,376 Stormwater Fund 1,707,208 School Operating Fund 59,488,354 The Board of Supervisors will also receive public comment on the following ordinances and resolutions: • An Ordinance approving the County Budget and Appropriating funds for expenditures contemplated during the fiscal year beginning July 1, 2016 and ending June 30, 2017, along with the associated Uniform Fee Schedule and regulating the payment of money out of the County Treasury. • An Ordinance to Impose Tax Rates for Isle of Wight County, Virginia for Fiscal Year July 1, 2016 Through June 30, 2017 at the following rates: CountyWide Real Estate Tax Rate $ .88 per $100 Machinery and Tools $ .70 per $100 Boats, Watercraft and Aircraft $1.00 per $100 Tangible Personal Property $4.50 per $100 Watercraft (Vessels and Ships 5 Tons or More) $ .32 per $100 Utility Companies and Suppliers ½ of 1% of gross receipts • An Ordinance to Amend and Reenact Chapter 10, Licenses, Article II, License Tax Schedule, Division 4, Wholesalers, Section 10-24, Amount of Tax. • Resolution to Approve the Position Classification and Compensation Plan and Employee Health Insurance Plan Offerings for Fiscal Year 2016-2017. • Resolution – Member Contributions by Salary Reduction for Counties, Cities, Towns, and Other Political Subdivisions (In Accordance with Chapter 822 of the 2012 Acts of Assembly (SB497)) • Resolution – Employer Contribution Rates for Counties, Cities, Towns, School Divisions and Other Political Subdivisions (In Accordance with the 2016 Appropriation Act Item 475 (I)) Any person desiring to be heard in favor, in opposition to, or to express his/her views with respect to the Proposed Operating and Capital Budget, or the above referenced ordinances and resolutions, may appear before and be heard by said Board of Supervisors for the County of Isle of Wight on Thursday, April 21, 2016, in the Robert C. Claud, Sr. Board Room on the second floor of the Old County Administration Building, 17130 Monument Circle, Isle of Wight County, Virginia 23397. Anyone who requires an auxiliary aid or service for effective communication, or a modification of policies or procedure to participate in the public hearing should contact the Clerk of the Board of Supervisors at (757) 365-6204. AN ORDINANCE APPROVING THE COUNTY BUDGET AND APPROPRIATING FUNDS FOR EXPENDITURES CONTEMPLATED DURING THE FISCAL YEAR BEGINNING JULY 1, 2016 AND ENDING JUNE 30, 2017, AND REGULATING THE PAYMENT OF MONEY OUT OF THE COUNTY TREASURY BE IT ORDAINED by the Board of Supervisors of Isle of Wight County, Virginia as follows: Section 1: Except as provided in Section 2 of this Ordinance, the County of Isle of Wight, Virginia, Proposed Annual Operating Budget, Fiscal Year 2016-2017, dated April 1, 2016, along with the associated Uniform Fee Schedule attached hereto as Exhibit A, and submitted by the County Administrator, is approved as the County budget for the fiscal year beginning July 1, 2016, and ending June 30, 2017. Section 2: The County Budget shall be subject to transfers authorized by law and to such further amendments by ordinance as the Board of Supervisors may deem appropriate. Section 3: The amount named in the Proposed Annual Operating Budget for County operations for the fiscal year beginning July 1, 2016, and ending June 30, 2017, in the following fund amounts are hereby appropriated from the revenues of the County for use by the various funds of the County Government referenced in said budget for the said fiscal year. Any appropriation to a specific fund but identified as a revenue source in another fund is specifically designated and restricted for accounting and transfer purposes only and not for any other expenditure from the source fund. Fund 2016-2017 General Fund $ 71,815,472 Capital Projects Fund 8,656,000 Debt Service Fund 7,008,573 Grants Fund 199,314 Emergency 911 Fund 1,587,096 County Fair Fund 399,337 Social Services Fund 3,234,646 Comprehensive Services Act Fund 429,297 Technology Services Fund 1,017,279 Risk Management Fund 554,303 Public Utility Fund 9,923,376 Stormwater Management Fund 1,707,208 Section 4: Pursuant to Section 22.1-94 of the Code of Virginia, the following categorical appropriations are hereby made for Isle of Wight County Public Schools (“Public Schools”) for the fiscal year beginning July 1, 2016, and ending June 30, 2017: Educational Category 2016-2017 Instruction $ 43,152,655 Administration, Attendance and Health 2,421,101 Pupil Transportation 3,556,463 Operation and Maintenance 4,884,825 School Food Serv./Other Non-Instr. Operations 2,347,446 Facilities 0 Debt and Fund Transfers 0 Technology 2,192,045 Contingency Reserves 0 Total Funds Budget $ 58,554,535 Section 5: All payments from funds shall be made in accordance with general law and applicable ordinances and resolutions of the County, except as otherwise specifically provided herein; provided, however, that payments from the funds appropriated for the support, maintenance and operation of the Public Schools of the County shall be made by the County Treasurer upon warrants drawn by the proper officer or officers of the School Board of the County; and provided further that payments from the funds appropriated for expenditures of the Department of Social Services shall be made by the County Treasurer upon presentation of warrants drawn by the Social Services Director and approved by the Isle of Wight County Board of Social Services. Section 6: The Board of Supervisors hereby authorizes the issuance and sale of the County’s revenue anticipation note or notes (the "Note" or "Notes"), pursuant to Section 15.2- 2629 of the Code of Virginia (1950, as amended) (the "Virginia Code"), in the aggregate principal amount of up to $25,000,000 in anticipation of the collection of the taxes and revenues of the County for the fiscal year ending June 30, 2017. If either the County Administrator or County Treasurer deems that the cash flow needs and the financial condition of the County warrant the issuance of a Note or Notes, the County Administrator or the County Treasurer (each hereinafter referred to as the "County Representative") is authorized and directed to accept a proposal or proposals for the purchase of the Note or Notes and to approve the terms of the Note or Notes, provided that the aggregate principal amount of the Notes shall not exceed $25,000,000, none of the Notes shall mature later than June 30, 2017, and no interest rate on any of the Notes shall exceed 7%. The County Representative and the Clerk of the Board of Supervisors (the "Clerk") are hereby authorized and directed to execute an appropriate negotiable Note or Notes and to affix the seal of the County thereto and such County Representative is authorized and directed to deliver the Note or Notes to the purchaser thereof. The County Representative, and such officers and agents of the County as the County Representative may designate, are hereby authorized and directed to take such further action as they deem necessary regarding the issuance and sale of the Note or Notes and all actions taken by such officers and agents in connection with the issuance and sale of the Note or Notes are ratified and confirmed. Section 7: The Board of Supervisors hereby authorizes the lease financing of various County vehicles and equipment essential to the performance of governmental functions as provided for in the adopted Fiscal Year 2016-2017 Operating and Capital Budget. The funds made available under the lease will be deposited with a banking institution pursuant to an Escrow Agreement following procurement of a financial institution in accordance with the Virginia Public Procurement Act. The County Administrator is authorized to execute the lease agreement and financing documents on behalf of the County and the County Clerk shall affix the official seal of the County to the Financing Documents and attest the same. Section 8: The amounts appropriated by this Ordinance shall be expended for the purpose of operating the County government during the 2016-2017 Fiscal Year; and, with the exception of the items the payment of which is fixed by law, shall be expended in such proportions as may be authorized by the County Administrator from time to time. Section 9: All outstanding encumbrances, by contract or fully executed purchase order, as of June 30, 2016, shall be offset by an equal amount of assigned Fund Balance for expenditure in the subsequent fiscal year; provided, however, that if performance of a contract or purchase order has been substantially completed, an expenditure and estimated liability shall be recorded in lieu of an encumbrance. All restricted or assigned fund balance project or program balances standing on the books of the County at the close of business for the fiscal year ending June 30, 2016 in the amount of $50,000,000 or less that have not been expended or lawfully obligated or encumbered are hereby reappropriated to be used to fund the purposes, programs, or projects for which the funds were appropriated. Section 10: Notwithstanding the provisions of Section 9, all funds appropriated for Public Schools which are unexpended at year-end shall revert back to the County’s General Fund pursuant to Section 22.1-100 of the Code of Virginia. Section 11: The payment and settlement, made during the 2016-2017 Fiscal Year, of any claim of any kind against the County; and final judgments, with interest and costs, obtained against the County during the 2015-2016 Fiscal Year, shall be paid upon the certification of the County Attorney and the order of the County Administrator from funds appropriated to the Risk Management Fund; or from the funds appropriated for the expenditures of the Fund involved in the subject matter of the claim or judgment; or from the General Fund; as the County Administrator shall find necessary. Section 12: Except as otherwise specifically required by law or approved by the Board of Supervisors by resolution, any salary or wage expenditure, and any expenditure of any kind or description having the effect of a salary or wage payment, shall be made only for a position, the description of which is identified in the County Pay and Compensation Plan or which has received prior approval of the Board of Supervisors. Any other expenditure shall be calculated to result in total expenditures within the plan stated in a specific County Budget account, except that transfers of unexpended and unencumbered balances or portions thereof, initiated by a department director and approved by the County Administrator, are permitted between accounts; provided, however, that a quarterly report of such transfers shall be submitted to the Board of Supervisors. Section 13: The County Administrator is authorized and directed to do all lawful things necessary to implement and administer the County Budget for Fiscal Year 2016-2017. Section 14: All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance, to the extent of such conflict, are repealed. Section 15: This Ordinance shall be in effect on and after July 1, 2016, and it shall not be published. Adopted this 10th day of May, 2016. ______________________________ Rex Alphin, Chairman Isle of Wight County, Virginia, Board of Supervisors Attest: _____________________________ Carey Mills Storm, Clerk Approved as to form: ______________________________ Mark C. Popovich, County Attorney EXHIBIT A ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FOR FISCAL YEAR 2016-2017 ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 ANIMAL CONTROL Animal License: Spayed/Neutered Dog or Cat (1 year tag)7.00 7.00 Spayed/Neutered Dog or Cat (3 year tag)20.00 20.00 Unspayed Neutered Dog or Cat (1 year tag)10.00 10.00 Unspayed Neutered Dog or Cat (3 year tag)30.00 30.00 Kennel (1-19 dogs) (1 year tag)35.00 35.00 Kennel (20-29 dogs) (1 year tag)40.00 40.00 Kennel (30 - 39 dogs) (1 year tag)45.00 45.00 Kennel (40 - 50 dogs) (1 year tag)50.00 50.00 Impound Fee 20.00 20.00 Daily Kennel Fee 10.00 10.00 Adoption Fees: Canines 90.00 90.00 Felines 75.00 75.00 Felines (FELV/FIV tested)95.00 95.00 Quarantine Fee 100.00 100.00 Dangerous Dog Registration Fee 150.00 150.00 Hybrid Canine Permit Fee 50.00 50.00 Feral Cat Caregiver Fee 5.00 5.00 Pet Shop Operation/Dealer Fee 50.00 50.00 CLERK OF THE CIRCUIT COURT Commonwealth's Attorney (misdemeanor)7.50 7.50 Commonwealth's Attorney (felony)20.00 20.00 Sheriff's Service 12.00 12.00 Transfer of Real Estate (per parcel)1.00 1.00 Transfer/Entry Fee - Real Estate - Partition Deeds 1.75 1.75 City Grantee /1/3 of state 1/3 of state City Wills and Administration 1/3 of state 1/3 of state Law Library 4.00 4.00 Grantor Recording (per $500 value)0.25 0.25 Courthouse Maintenance (Criminal Cases)2.00 2.00 Courhouse Construction Fee (Criminal Cases)3.00 3.00 Jail Admission Fee 25.00 25.00 Courthouse Security Fee 10.00 10.00 Blood Test/DNA 12.50 12.50 Local Interest varies varies Local Fines varies varies Court Appointed Attorney Fees varies varies Concealed Handgun Permits 35.00 each 35.00 each List of Heirs or Affidavit 25.00 25.00 Local Health Care Fund 25.00 25.00 COMMISSIONER OF THE REVENUE Custom Query, Tape, CD-ROM (material plus programmers time)15.00 20.00 Land Use Application 50.00 50.00 Rehabilitated Structure Application Fee 20.00 20.00 COURT SERVICES UNIT Parental contribution toward cost of local group home placement 1/2 of child support guidelines amount 1/2 of child support guidelines amount FINANCE Child Support Processing Fees 5.00/per Child Support Order (per pay)5.00/per Child Support Order (per pay) Garnishment Processing Fees 5.00/per Garnishment Order (per pay)5.00/per Garnishment Order (per pay) Payroll History Report/Check Reprint Processing Fees 5.00 per request 5.00 per request W-2 Re-issuance Processing Fees 5.00 per request 5.00 per request ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 EMERGENCY MEDICAL SERVICES Basic Life Support (BLS)450.00 450.00 Advanced Life Support (ALS1)650.00 650.00 Advanced Life Support (ALS2)800.00 800.00 ALS Assessment 100.00 100.00 Emergency Response Fee (DUI and Related Incidents)250.00 or Actual Cost (1,000.00 Max)250.00 or Actual Cost (1,000.00 Max) Loaded Patient Mileage 11.25 11.25 Medical Records Request 35.00 35.00 Subpoena Request 10.00 10.00 Copies 0.50 (per page)0.50 (per page) Subscription Program 60.00 60.00 False Alarm Fee First False Alarm 0.00 0.00 Second False Alarm 0.00 0.00 Third False Alarm 100.00 100.00 Fourth False Alarm 250.00 250.00Fifth and Subesquent False Alarms 500.00 500.00 GENERAL Annual Operating Budget Cost for reproducing Cost for reproducing Capital Improvement Budget and Plan Cost for reproducing Cost for reproducing Comprehensive Annual Financial Report Cost for reproducing Cost for reproducing Copies 0.50 per page 0.50 per page FOIA Requests 0.50 per copy plus Hourly Rate of Staff Time 0.50 per copy plus Hourly Rate of Staff Time Printed Materials Cost Cost Request for Street Name Change 250.00 250.00 GENERAL DISTRICT COURT Fines & Forfeitures varies varies Sheriff's Fees 12.00 12.00 Court Appointed Attorneys 120.00 per case ($440 Max)120.00 per case ($440 Max) Courthouse Construction 3.00 3.00 Courthouse Security 10.00 10.00 Jail Admission Fee 25.00 25.00 GENERAL SERVICES Refuse Collector License Fee 100.00 100.00 GEOGRAPHIC INFORMATION SYSTEM Custom Services 35.00 per hr.35.00 per hr. E-911 Mapbook (print version)45.00 45.00 E-911 Mapbook (CD)15.00 15.00 Map Printing Up to Legal Size 2.00 2.00 Map Printing 11 x 17 2.00 2.00 Map Printing 17 x 22 5.00 5.00 Map Printing 24 x 36 7.00 7.00 Map Printing 34 x 44 8.00 8.00 Map Printing 36 x 48 10.00 10.00 Map Printing Larger than 36 x 48 10.00 plus .25 per linear inch over 48'10.00 plus .25 per linear inch over 48' Local Produced Digital GIS Data 15.00 per item 15.00 per item Virginia Base Mapping Program Data Per State Rate Per State Rate High-Resolution Imagery (0.25 ft) 2009 STH Intermodal Park 25.00 per 2500 x 2500 tile 25.00 per 2500 x 2500 tile High-Resolution Imagery (0.25 ft) 2009 STH Intermodal Park 500.00 for all 500.00 for all ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 INSPECTIONS Minimum Permit Fee 75.00 75.00 Re-Insepction Fee 125.00 125.00 Permit Extension Fee (1st time)100.00 100.00 Permit Extension Fee (after 1st time)75.00 75.00 Technology Fee 5% of Permit Fee 5% of Permit Fee New Construction: Up to 40,000 sq feet 0.16/ sq ft (mimimum $75)0.16/ sq ft (mimimum $75) 40,000 sq feet and above 0.12/ sq ft (minimum $75)0.12/ sq ft (minimum $75) Piers 75.00 75.00 Pools: In-ground 125.00 125.00 Above ground 75.00 75.00 Retaining Wall 75.00 75.00 Towers 75.00 75.00 Alterations .12/ sq ft (minimum $75).12/ sq ft (minimum $75) Mobile Homes: Blocking 75.00 75.00 Plumbing 75.00 75.00 Electrical 75.00 75.00 Mechanical see mechanical fee schedule see mechanical fee schedule Demolition Main Buildings or structure 75.00 75.00 Accessory building or structures 75.00 75.00 Signs 75.00 per sign 75.00 per sign Tents and other temporary structures 75.00 (900+ sq feet)75.00 (900+ sq feet) Chimneys, Fireplace, etc 75.00 75.00 Plans Examination Commercial 250.00 250.00 Residential 150.00 150.00 Appeals 175.00 175.00 Plumbing: Basic permit fee 75.00 75.00 Residential 75.00 + 10.00/bath or 1/2 bath 75.00 + 10.00/bath or 1/2 bath Commercial 75.00 + 10.00/per fixture 75.00 + 10.00/per fixture Sewers, manholes, storm drains, area drains or devices 25.00 each (minimum $75)25.00 each (minimum $75) Electrical New service equipment 0-200 amps 75.00 75.00 201-400 amps 75.00 75.00 401-600 amps 100.00 100.00 601+ amps 100.00 + 20.00 per 50 amps above 600 100.00 + 20.00 per 50 amps above 600 ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 Service upgrades and relocation of service equipment 75.00 75.00 Temporary Service Poles 75.00 (at the beginning of construction)75.00 (at the beginning of construction) Service connection prior to final inspection (30 Day Temporary Power)(30 Day Temporary Power) Reconnection fee 75.00 75.00 Connections and outlets 75.00 75.00 Mechanical and Gas Basic permit fee for New Construction and Equipment replacement/repair Up to $1,000 contract value 75.00 75.00 Over $1,000 contract value 75.00 + 8.00/per $1000 or fraction 75.00 + 8.00/per $1000 or fraction Fuel piping minimum permit fee 75.00 75.00 Each outlet 10.00 (miniumum 75.00)10.00 (miniumum 75.00) Fuel storage tanks and piping 75.00/tank 75.00/tank Removal of fuel storage tanks 75.00/tank 75.00/tank Fire suppressions systems see basic mecanical permit fee see basic mecanical permit fee Elevators, dumbwaiters, etc 75.00/unit 75.00/unit ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 Amusement Rides and Devices: Circular 35.00 (State Rate)35.00 (State Rate) Kiddie 25.00 (State Rate)25.00 (State Rate) Major 30.00 (State Rate)30.00 (State Rate) Spectacular 55.00 (State Rate)55.00 (State Rate) Temporary Certificate of Occupancy: Residential 150.00/ 30 day period 150.00/ 30 day period Commercial 300.00/30 day period 300.00/30 day period JUVENILE AND DOMESTIC RELATIONS COURT Fines and Forfeitures V Varies Varies Sheriff's Fees 12.00 12.00 Court Appointed Attorney 120.00 120.00 Couthouse Construction Fee 3.00 per traffic/criminal case 3.00 per traffic/criminal case Courthouse Maintenance 2.00 per criminal case 2.00 per criminal case Jail Admission Fee r 25.00 25.00 Interest Varies Varies Courthouse Security Fee 10.00 per traffic/criminal case 10.00 per traffic/criminal case PARKS AND RECREATION Adult Kickball 50.00 50.00 Fall Co-ed Softball 400.00 400.00 Spring Co-ed Softball 400.00 400.00 Fall Men's Softball 400.00 400.00 Spring Men's Softball 400.00 400.00 Aerobics for Seniors 26.00 26.00 Aerobics High Low 35.00 35.00 Dog Obedience 125.00 125.00 Mixed Martial Arts (1person /2 people/3people/4 or more people)50/80/90/100 50/80/90/100 Quick Start Tennis (10 & Up)22.00 22.00 Beginner Youth Tennis 30.00 30.00 Beginner Adult Tennis 30.00 30.00 Basketball 65.00 65.00 Basketball Early Registration Discount 10.00 10.00 Basketball multi child discount (2nd child /3rd child) 4.00/2.00 4.00/2.00 Cheer 38.00 plus cost of uniform 38.00 plus cost of uniform Fall soccer 65.00 65.00 Fall Soccer Early Registration Discount 10.00 10.00 Fall Soccer multi child discount (2nd child /3rd child) 4.00/2.00 4.00/2.00 Spring Soccer 65.00 65.00 Spring Soccer Early Registration Discount 10.00 10.00 Spring Soccer multi child discount (2nd child /3rd child) 4.00/2.00 4.00/2.00 Dance 60.00 60.00 Summer Camp Early Registration 10.00 10.00 Summer Camp Registration 20.00 20.00 Summer Camp Weekly 60.00 60.00 Summer Camp Extended- Fridays 25.00 25.00 Before and After School Registration 10.00 10.00 Before and After School (Morning Only) Weekly 30.00 30.00 Before and After School (Afternoon Only) Weekly 30.00 30.00 Before and After School (Both) Weekly 50.00 50.00 Spring Break Camp 65.00 65.00 Senior Day Trips Apple /Peach Orchard 35.00 35.00 Senior Trip Cost Cost British Challenger Camps (first kicks)87.00 87.00 British Challenger (mini soccer)103.00 103.00 British Challenger (Player Development)132.00 132.00 British Challenger(Advanced Development)178.00 178.00 Multi Sports Challenger Camp (Player Development)133.00 133.00 Multi Sports Challenger Camp (Advanced Development)178.00 178.00 Tetra Brazil Challenger Camp (Player Development)151.00 151.00 Tetra Brazil Challenger Camp (Advanced Development)200.00 200.00 ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 Nike Park Shelter A Shelter A only (50 people or less)50.00 50.00 Shelter A and surrounding tables (51 - 200 people)90.00 90.00 Shelter A and Area B (200-250)130.00 130.00 Park Event Fee if over 251 (251-325) In addition to rental fee 35.00 35.00 Park Event Fee if over 251 (326-400) In addition to rental fee 55.00 55.00 Park Event Fee if over 251 (401-599) In addition to rental fee 100.00 100.00 Park Event Fee if over 251 (600++) In addition to rental fee 150.00 150.00 Electricity fee 15.00 15.00 NIKE PARK Shelter B Wooded Picnic Area (max 65) 25.00 25.00 CAMPTOWN PARK Shelter (max 100)50.00 50.00 Electricity fee 15.00 15.00 Park Event (more than the shelter) 100-250 20.00 20.00 Park Event (more than the shelter) 250 +40.00 40.00 FORT BOYKIN PARK Shelter Rental Only (50 or less)50.00 50.00 Park Event (more than the shelter) 4 hours 75.00 75.00 Park Event (more than the shelter) Full Day 125.00 125.00 Nike Park REC HALL (max 80) Meeting Civic Groups - Residents (2 HRS)15.00 15.00 Meeting Civic Groups - NON Residents (2 HRS)30.00 30.00 Meeting Civic Groups - Additional hours 10.00 10.00 Program/ Banquet - Residents (3HRS)50.00 50.00 Program/ Banquet - Residents Additional hours 15.00 15.00 Program/ Banquet - NON Residents (3HRS)85.00 85.00 Otelia J. Rainey Center (max 40) Meeting Civic Groups - Residents (2 HRS)15.00 15.00 Meeting Civic Groups - NON Residents (2 HRS)30.00 30.00 Meeting Civic Groups - Additional hours 10.00 10.00 Program/ Banquet - Residents (3HRS)50.00 50.00 Program/ Banquet - Residents Additional hours 15.00 15.00 Program/ Banquet - NON Residents (3HRS)85.00 85.00 Facility Rental - Athletic Fields Residents ( Full Day / Half Day) 50/30.00 50/30.00 Lights Residents per 2 HRS ( Full Day / Half Day) 35/35.00 35/35.00 NON Residents ( Full Day / Half Day) 80/50.00 80/50.00 Lights NON Residents per 2 HRS ( Full Day / Half Day) 45/45.00 45/45.00 Athletic field Preparation Dragging no lines 15.00 15.00 Dragging with lines 25.00 25.00 Softball Field Tournament Use Half Day (under 4 HRS) 75.00 75.00 Full Day ( Over 4 HRS) 150.00 150.00 Additional Motorized Drags (each time) 10.00 10.00 Additional Lines by P&R (each time) 10.00 10.00 Additional Materials Fee (Rain Event) 25.00 25.00 Install and Remove temporary outfield fencing (per field) 100.00 100.00 Extended Hours beyond 8am to 8pm per hour 25.00 25.00 Soccer Fields General Use Single field up to 2 hours (Residents/Non Residents )25/40.00 25/40.00 Single field Half Day 2-4 hours (Residents/Non Residents )35/50.00 35/50.00 Single field Full Day Over 4 hours (Residents/Non Residents )50/80.00 50/80.00 Paint per field 30.00 30.00 ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 Skating Rink Admission with skates 0.00 0.00 Admission without skates 0.00 0.00 Skating Rink RENTAL 2 Hour (40 people or less) 0.00 0.00 3 Hour (40 people or less) 0.00 0.00 addition person over 40 0.00 0.00 Skating Rink Building RENTAL (non skate) 2 Hour Rental (Residents/Non Residents )0.00 0.00 Additional hours (Residents/Non Residents )0.00 0.00 Fee Waivers / Discounts IWC Employees with ID Badge : public skating session at the Rink 0.00 0.00 IWC Employees with ID Badge : P& R programs 5.00 5.00 IWC Employees with ID Badge : Rentals 10% 10.00%10.00% Tyler's Beach Docking Fee per Vessel 250.00 250.00 Isle of Wight County Fair Commercial Vendor (Outside Space 20 x 20)300.00 300.00 Commercial Vendor (outside pay before July)270.00 270.00 Commercial Vendor (Inside Space 10 x 10)200.00 200.00 Commercial Vendor (inside pay before July)180.00 180.00 Commercial Vendor Tent Space (10 x 10)100.00 Commercial Vendor Tent Space (10 x 20)150.00 NonProfit Vendor (outside and inside space 10 x 10)25.00 25.00 NonProfit Vendor (fundraiser)75.00 75.00 NonProfit Vendor (electricity)30.00 30.00 Food Vendor 25 x 25 (full menu)750.00 750.00 Food Vendor 25 x 25 (novelty)450.00 450.00 Craft Vendor (10 x 10)100.00 100.00 Craft Vendor (10 x 20)175.00 175.00 Craft Vendor (10 x 20) Outside Tent Space 85.00 Craft Vendor (10 x 10) Outside Tent Space 50.00 Corn Hole Registration Fee 10.00 Tables 5.00 5.00 One Day ONLINE ONLY 1/2 off Fair Tickets Fri., Sat., Sun.5.00 Chairs 1.00 1.00 Senior Citizens 1.00 admission for 3 HRS on one day at the Fair for ages 55 and up 1.00 admission for 3 HRS on one day at the Fair for ages 55 and up Vendor One Day Passes 8.00 8.00 Daily Admissions $8 (ages 6 and up) and ages 5 and under are free 10.00 (ages 13 and up), 5.00 (ages 5-12), 4 and under are free Premium Concerts Tickets $10 for 200 seats $10 for 200 seats Car Load Night 40.00 per car (8 people car limit and includes admission and midway rides, 10.00 single entry each guest is age 6 or older 40.00 per car (8 people car limit and includes admission and midway rides, 10.00 single entry each guest is age 6 or older Seafood Fest 30.00 advance sales per person, 35.00 per person at gate, 1 ticket includes all you can eat seafood and beverages 30.00 advance sales per person, 35.00 per person at gate, 1 ticket includes all you can eat seafood and beverages Truck & Tractor Pull 30.00 for Truck VIP Spots; 15.00 Admission Price (ages 11 and up), 8.00 (ages 10 and under) Pageant Registration 65.00, program ad full page 135.00, program ad 1/2 page 80.00, program ad 1/4 page 30.00, ticket into the pageant 10.00 per person, program books 5.00 per book, people's choice 1.00 per vote (50/50 county receives half of the People's Choice Revenue) Registration 65.00, program ad full page 135.00, program ad 1/2 page 80.00, program ad 1/4 page 30.00, ticket into the pageant 10.00 per person, program books 5.00 per book, people's choice 1.00 per vote (50/50 county receives half of the People's Choice Revenue) Car Show 15.00 early registration, 20.00 registration at gate 15.00 early registration, 20.00 registration at gate ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 PLANNING AND ZONING Zoning Permit 35.00 35.00 RezoningAgricultural and Residential (1 lot)750.00 plus 50.00 per lot 750.00 plus 50.00 per lot Residential two (2) or more lots 750.00 plus 50.00 per lot 750.00 plus 50.00 per lot Civic/ Office/Commercial/Industrial/Miscellaneous/Planned Development 1,200.00 plus 50.00 per acre 1,200.00 plus 50.00 per acre Multi-Family Residential 1,200.00 plus 50.00 per unit 1,200.00 plus 50.00 per unit Amend Conditional Rezoning 1,000.00 1,000.00 Amend Master Plan or Planned Development 1,000.00 1,000.00 Conditional Use Permit 1,350.00 1,350.00 Resource Extraction 1,350.00 plus $100.00 per acre 1,350.00 plus $100.00 per acre Special Use Permit 1,350.00 1,350.00 Amend Conditional Use or Special Use Permit 1,350.00 1,350.00 Chesapeake Bay Waiver 750.00 750.00 Continuance fee for public hearings at applicant's request 500.00 500.00 Commission and Board Exceptions, Appeals and Miscellaneous Approvals 500.00 in addition to any fees for preliminary and final site plans 500.00 in addition to any fees for preliminary and final site plans Comprehensive Plan Amendment 1,000.00 1,000.00 Site Development Plan Review Simplified Site Plan 350.00 350.00 Conceptual Plan/Pre-Application 300.00 300.00 Preliminary Site Plan 600.00 plus 50.00 per acre 600.00 plus 50.00 per acre Final Site Plan 350.00 350.00 Resubmittal fee for Preliminary and Final Site Plans after two (2) reviews 350.00 for each occurrence 350.00 for each occurrence Amendment to an approved Site Plan 350.00 350.00 Board of Zoning Appeals 750.00 750.00 Zoning Confirmation/Interpretation Letter 100.00 100.00 Wetlands 750.00 750.00 Subdivison Plat 1-9 lots 200.00 plus 50.00 per lot 200.00 plus 50.00 per lot 10+ lots 650.00 plus 50.00 per lot 650.00 plus 50.00 per lot Construction/Development Plan 850.00 plus 50.00 per lot 850.00 plus 50.00 per lot Boundary Line Adjustment 150.00 150.00 Resubmittal fee for Subdivision/Construction Plans after two (2) reviews 350.00 for each occurrence 350.00 for each occurrence Street Sign (public) per intersection 250.00 250.00 Street Sign (private) per intersection 175.00 175.00 Resource Protection Area Sign 10.00 10.00 Surety Administrative Fee - New 250.00 250.00 Surety Administrative Fee - Renewal 500.00 500.00 Resource Extraction Annual Renewal Fee 100.00 per acre 100.00 per acre Codes Enforcement Administrative Fee 150.00 150.00 Special Entertainment Permit Fee 100.00 100.00 PUBLIC UTILITIES Delinquency Fees Disconnect/Reconnect of Water Service 75.00 75.00 Administration Fee 25.00 25.00 Late Fee 1.5%1.5% Insufficient Funds 50.00 50.00 DMV Stop 20.00 20.00 Tampering Fee to include Illegal Connect/Reconnection of Service 70.00 70.00 New Account Fees 30.00 30.00 Water Deposit 120.00 120.00 Sewer Deposit 90.00 90.00 Fire Hydrant Meter Deposit 1,000.00 Utility Infrastructure Inspection Fees: Multi-Family/Commercial/Industrial Disturbed Area x 400.00/Acre (2,800.00 min/20,000.00 max - also encompasses stormwater inspections) Disturbed Area x 400.00/Acre (2,800.00 min/20,000.00 max - also encompasses stormwater inspections) Subdivisions 2.5% of total utility construction costs with $2,800 minimum fee 2.5% of total utility construction costs with $2,800 minimum fee ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 Water: Meter Charge: 5/8-3/4 inch 31.56 31.56 1 inch 103.95 103.95 1 1/2 inch 117.56 117.56 2 inch 159.63 159.63 Fire Hydrant Meter Deposit 159.63 Consumption Charges (Rate per 1,000 Gallons): 0-50,000 gal.8.84 9.68 Over 50,000 gal.7.80 8.54 Un-metered (Bi-monthly)113.23 113.23 Residential Connection Fees 5/8-3/4 inch 4,000.00 4,000.00 1 inch 10,000.00 10,000.00 1 1/2 inch 20,000.00 20,000.00 2 inch 32,000.00 32,000.00 Multi-Residential Facilities (Apartment, Condo, Duplex, etc.) Per EDU 4,000.00 4,000.00 Hotel, Motel, Hospital, etc. Per EDU 4,000.00 4,000.00 Commercial Connection Fees 5/8-3/4 inch 6,000.00 6,000.00 1 inch 15,000.00 15,000.00 1 1/2 inch 30,000.00 30,000.00 2 inch 48,000.00 48,000.00 3 inch 90,000.00 90,000.00 4 inch 150,000.00 150,000.00 Fire Hydrant Meter Fee 64.00 plus usage 64.00 plus usage Sewer: Residential Sewer Rate per 1,000 Gallons 0-6,000 gals 6.04 6.04 6,001-15,000 gals.6.04 6.04 15,001 and above No Charge No Charge Un-metered (Bi-monthly)57.84 57.84 Commercial Sewer Rate per 1,000 Gallons Hotel, Hospital, Restaurants, Shopping Centers, etc.6.04 6.04 Industrial Facility Rate per 1,000 Gallons 0-20,000 gals 6.04 6.04 20,001 and above 4.80 4.80 Residential Connection Fees 5/8-3/4 inch 3,700.00 3,700.00 1 inch 9,300.00 9,300.00 1 1/2 inch 18,600.00 18,600.00 2 inch 29,800.00 29,800.00 Multi-Residential Facilities (Apartment, Condo, Duplex, etc.) Per EDU Plus Meter Fee 3,700.00 3,700.00 Hotel, Motel, Hospital, etc. Same as above for the first unit plus number of additional Units divided by 5 then multiplied by the fee Plus Meter Fee. 3,700.00 3,700.00 Commercial Connection Fees Same as above plus a charge per gross square foot of floor area ($150,000 max)0.00 0.00 5/8-3/4 inch 5,600.00 5,600.00 1 inch 14,000.00 14,000.00 1 1/2 inch 28,000.00 28,000.00 2 inch 44,800.00 44,800.00 3 inch 84,000.00 84,000.00 4 inch 140,000.00 140,000.00 Food Service Establishment (FSE) Registration Fee 100.00 100.00 Food Service Reinspection Fee 70.00 70.00 ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 SHERIFF Fingerprinting 10.00 10.00 Incident Reports 5.00 5.00 False Alarm Fee First False Alarm 0.00 0.00 Second False Alarm 0.00 0.00 Third False Alarm 50.00 50.00 Fourth False Alarm 75.00 75.00 Fifth and Subsequent False Alarms 150.00 150.00 STORMWATER Stormwater Management Fee 6.00 per month/ERU *6.00 per month/ERU * * ERU Impervious Area = 3,200 sq. ft. Erosion & Sediment Control Fees for Single Family Residential: Disturbed Areas (2,500 sq.ft. - 0.99 Acre (Agreement in lieu of E&SC Plan Permit)150.00 150.00 Single Family Residential Inspections 300.00 300.00 Residential Erosion & Sediment Control and Stormwater Management Surety Bonds Disturbed Areas 2,500 - 10,000 sq. ft.1,000.00 1,000.00 Disturbed Areas (10,000 sq. ft. - 0.49 Acres)2,000.00 2,000.00 Disturbed Areas (0.50 Acres - 0.99 Acres)3,000.00 3,000.00 Disturbed Areas greater than 1 acre surety estimate worksheet required surety estimate worksheet required Commercial Erosion & Sediment Control and Stormwater Surety Bonds All cases surety estimate worksheet required surety estimate worksheet required Erosion & Sediment Control Inspection Fees for Commercial/Non-Residential: Disturbed Areas (2,500 - 9,999 sq. ft.)400.00 400.00 Disturbed Areas (10,000 sq. ft. - 0.49 Acres)600.00 600.00 Disturbed Areas (0.50 Acres - 0.99 Acres)800.00 800.00 Stormwater Infrastructure Inspection Fees: Multi-Family/Commercial/Industrial Disturbed Area x 400.00/Acre (2,800.00 min/20,000.00 max - also encompasses public water and sewer inspections) Disturbed Area x 400.00/Acre (2,800.00 min/20,000.00 max - also encompasses public water and sewer inspections) Subdivisions (Including Linear Projects)2.5% of total utility construction costs with $2,800 minimum fee 2.5% of total utility construction costs with $2,800 minimum fee VSMP Authority Permit Fees (Includes Plan Review, Admin., Stormwater Inspections, and State GP coverage, if applicable): General/Stormwater Management - Small Construction Activity/CBPA Land Disturbing Activity (not subject to GP coverage)/Land Clearing (Single-family detached residential structures within or outside a common plan of development or sale with land disturbance acreage less than 5 acres) 209.00 209.00 Chesapeake Bay Preservation Act Land Disturbing Activities greater than 2,500 sq. ft. and less than 1 Acre (not part of Common Plan, not subject to GP coverage) 290.00 290.00 Small Construction/Land Clearing (Areas within common plans of development or sale with land disturbances less than one acre, except for single family detached residential structures) 290.00 290.00 Small Construction/Land Clearing Activities (1.0 - 5.0 Acres)2,700.00 2,700.00 Large Construction/Land Clearing Activities (5.0 - 10 Acres)3,400.00 3,400.00 Large Construction/Land Clearing Activities (10.0 - 50.0 Acres)4,500.00 4,500.00 Large Construction/Land Clearing (50.0 - 100 Acres)6,100.00 6,100.00 Large Construction/Land Clearing Activities > 100 Acres 9,600.00 9,600.00 ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 Stormwater Review for CBPA Compliance 0.00 0.00 ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 Annual Permit Renewal Fees: General/Stormwater Management - Small Construction Activity/CBPA Land Disturbing Activity (not subject to GP coverage)/Land Clearing (Single-family detached residential structures within or outside a common plan of development or sale with land disturbance acreage less than 5 acres) 50.00 50.00 Land Disturbing Permit Maintenance for disturbance less than 1.0 Acre 50.00 50.00 Small Construction/Land Clearing Activities < 1.0 Acre (Common Plan of development except for single family detached residential structures)50.00 50.00 Small Construction/Land Clearing Activities 1.0 Acre - 5.0 acres 400.00 400.00 Large Construction/Land Clearing Activities 5.0 Acres - 10.0 Acres)500.00 500.00 Large Construction/Land Clearing Activities 10.0 - 50.0 Acres 650.00 650.00 Large Construction/Land Clearing Activities 50.0 - 100.0 Acres)900.00 900.00 Large Construction/Land Clearing Activities > 100 Acres 1,400.00 1,400.00 General Permit Modification and Review Fees: General/Stormwater Management - Small Construction Activity/CBPA Land Disturbing Activity (not subject to GP coverage)/Land Clearing (Single-family detached residential structures within or outside a common plan of development or sale with land disturbance acreage less than 5 acres) 20.00 20.00 Small Construction/Land Clearing Activities < 1.0 Acre (includes Common Plan of Development except for single family detached residential structures) 20.00 20.00 Small Construction/Land Clearing Activities 1.0 Acre - 5.0 acres 200.00 200.00 Large Construction/Land Clearing Activities 5.0 Acres - 10.0 Acres)250.00 250.00 Large Construction/Land Clearing Activities 10.0 - 50.0 Acres 300.00 300.00 Large Construction/Land Clearing Activities 50.0 - 100.0 Acres)450.00 450.00 Large Construction/Land Clearing Activities > 100 Acres 700.00 700.00 Large Construction/Land Clearing Activities 50.0 - 100.0 Acres)450.00 450.00 Large Construction/Land Clearing Activities > 100 Acres 700.00 700.00 Miscellaneous Fees: Technology Fee 5% of all permit related fees 5% of all permit related fees Commercial Re-inspection Fees (for failed inspections)125.00 125.00 Residential Re-inspection Fees (for failed inspections)50.00 50.00 Recordation fee for Declaration of Covenants and BMP Maintenance Documents (includes recordation plus convenience fee) 1 to 10 pages 30.00 30.00 11 to 30 pages 45.00 45.00 31 or more pages 70.00 70.00 County Land Disturbance Permit 0.00 0.00 ISLE OF WIGHT COUNTY UNIFORM FEE SCHEDULE FISCAL YEAR 2016-2017 Fees r Fiscal Year 2015-2016 Fiscal Year 2016-2017 TOURISM Guided Group Tours $85 large bus/$45 small bus $85 large bus/$45 small bus Individual Guided Tours 5.00 (w/20.00 minimum)5.00 (w/20.00 minimum) Feature Box on Website Homepage 150.00 per month (3 month minimum)150.00 per month (3 month minimum) Rack Card Design Fee 75.00 75.00 Restaurant Week 50.00 95.00 Olden Days Booth Fee 75.00 75.00 Parade Entry Fee 20.00 20.00 Visitor Center Panel 100.00 100.00 TREASURER Return checks 50.00 50.00 Certified Mail Fees 5.75 5.75 Tax Liens 30.00 30.00 Warrant in Debt 30.00 30.00 Distress Seizure 35.00 35.00 90 Day Late Fee 30.00 30.00 Set off Fee 25.00 25.00 AN ORDINANCE TO IMPOSE TAX RATES FOR ISLE OF WIGHT COUNTY, VIRGINIA FOR FISCAL YEAR JULY 1, 2016 THROUGH JUNE 30, 2017 ADOPTED THIS __ DAY OF ____, 2016 BE IT AND IT IS HEREBY ORDAINED by the Board of Supervisors of the County of Isle of Wight, Virginia, to-wit: (1) That there is hereby levied for the fiscal year beginning July 1, 2016, a tax of $0.88 per one hundred dollars of assessed valuation on all taxable real estate, and all real and personal property of public service corporations in accordance with Section 58.1-2606 of the Code of Virginia (1950, as amended); and (2) That there is hereby levied for the fiscal year beginning July 1, 2016, a tax of $0.70 per one hundred dollars of assessed valuation on machinery and tools used in businesses as defined in Section 58.1-3507 of the Code of Virginia (1950, as amended); and (3) That there is hereby levied for the fiscal year beginning July 1, 2016, a tax of $1.00 per one hundred dollars of assessed valuation of boats, watercraft and aircraft as defined in Section 58.1-3606 of the Code of Virginia (1950, as amended); and (4) That there is hereby levied for the fiscal year beginning July 1, 2016, a tax of $4.50 per one hundred dollars of assessed valuation on all tangible personal property, as defined and classified in Sections 58.1-3500 through 3504 and Section 58.1-3506 of the Code of Virginia (1950, as amended) except that all household goods and personal effects as defined and classified in Section 58.1-3504 are exempt from said levy; and (5) That, in accordance with the Personal Property Tax Relief Act, as adopted by the Virginia General Assembly, the car tax relief for Calendar 2 Year 2015 shall be set at fifty percent (50%) for vehicles over $1,000.00 in value on the first $20,000.00 in value and for vehicles valued at $1,000.00, or under, the percentage of relief shall be one hundred percent (100%). (6) That there is hereby levied for the fiscal year beginning July 1, 2016, a tax of $0.32 per one hundred dollars of assessed valuation on watercraft, including vessels and ships, weighing five tons or more, excluding privately owned pleasure boats and watercraft used for recreational purposes only; and (7) That there is hereby levied for the fiscal year beginning July 1, 2016, a tax of one-half (1/2) of one percent (1%) of the gross receipts on telephone and telegraph companies, water companies, heat, light and power companies, except electric suppliers, gas utilities and gas suppliers as defined in Section 58.1-400.2 of the Code of Virginia (1950, as amended) and pipeline distribution companies as defined in Section 58.1-2600 of said Code, accruing from sales to the ultimate consumer in the County of Isle of Wight, Virginia, pursuant to Section 58.1-3731 of the Code of Virginia (1950, as amended), however, in the case of telephone companies, charges for long distance telephone calls shall not be included in gross receipts for purposes of license taxation. BE IT FURTHER ORDAINED: That this Ordinance be entered in the Minutes of this Board of Supervisors and that a copy thereof by the Clerk of this Board, be furnished to the Treasurer of this County. 3 Adopted this ___ day of _________________, 2016. __________________________ Rex Alphin, Chairman Board of Supervisors Attest: _______________________ Carey Mills Storm, Clerk Approved as to form: _______________________ Mark C. Popovich County Attorney Page 1 AN ORDINANCE TO AMEND AND REENACT THE ISLE OF WIGHT COUNTY CODE BY AMENDING AND REENACTING CHAPTER 10. – LICENSES, ARTICLE II. – LICENSE TAX SCHEDULE, DIVISION 4. – WHOLESALERS, SECTION 10-24. – AMOUNT OF TAX WHEREAS, as part of the development of the Fiscal Year 2016-2017 Isle of Wight County Operating Budget it has been determined that there is a need to increase the amount of tax imposed upon wholesalers in accordance with the provisions of the Code of Virginia; and WHEREAS, the Board of Supervisors deems it proper and necessary to so amend the Isle of Wight County Code; NOW, THEREFORE, BE IT ORDAINED by the Isle of Wight County Board of Supervisors that Chapter 10. – Licenses, Article II. – License Tax Schedule, Division 4. – Wholesalers, Section 10-24. – Amount of Tax is hereby amended and reenacted as follows: Sec. 10-24. - Amount of tax. (a) The license tax on each wholesaler shall be thirty fifty dollars or five cents per one hundred dollars of purchases, whichever is greater, when said purchases exceed four thousand dollars. (b) When a merchant conducts both a wholesale and a retail business, the merchant may, at his election, pay the license tax as a retailer on the wholesale portion of his business, as provided in section 10-21. (Ord. No. 2010-14-C, 9-23-10.) Adopted this ___ day of ____________, 2016. __________________________ Rex Alphin, Chairman Board of Supervisors Attest: _______________________ Carey Mills Storm, Clerk Approved as to form: _______________________ Mark C. Popovich County Attorney RESOLUTION TO APPROVE THE POSITION CLASSIFICATION AND COMPENSATION PLAN AND EMPLOYEE HEALTH INSURANCE PLAN OFFERINGS FOR FISCAL YEAR 2016-2017 WHEREAS, the Board of Supervisors has approved the FY 2016-2017 Annual Operating Budget; and WHEREAS, in accordance with County Policy (Chapter 1: Personnel, Article II, Position Classification Plan and Article III, Compensation Plan), the Position Classification and Compensation Plan containing the Salary Schedule and Schematic List of Classes assigned to Salary Grades has been prepared as referenced in the attached exhibit in accordance with the Approved FY 2016-2017 Annual Operating Budget; and WHEREAS, the FY 2016-2017 Position Classification and Compensation Plan and a two (2) percent cost of living increase (COLA) has been recommended to the Board of Supervisors for approval and adoption, in addition to the remaining 1.337% salary adjustment required by the Virginia Retirement System for full-time employees hired prior to July 1, 2012 only; and WHEREAS, the next Employee Health Insurance Plan Year takes effect July 1, 2016; and WHEREAS, the County participates in The Local Choice Health Insurance Program through Anthem and offers two plans; and WHEREAS, The Local Choice Anthem Key Advantage 250 Plan and Key Advantage 500 Plan are recommended to the Board of Supervisors as the two plan offerings available for the plan year beginning July 1, 2016; NOW, THEREFORE, BE IT RESOLVED that the FY 2016-2017 Position Classification and Compensation Plan is hereby adopted and shall remain in effect until amended by the Board and all employees are provided a two (2) percent cost of living increase (COLA) in addition to the remaining 1.337% salary adjustment required by the Virginia Retirement System that shall be provided for full-time employees hired prior to July 1, 2012; and BE IT FURTHER RESOLVED that Health Insurance Plan offerings of The Local Choice Anthem Key Advantage 250 Plan and Key Advantage 500 Plan are available for employees with employer and employee contribution rates effective July 1, 2016 as referenced in the attached exhibit. BE IT FURTHER RESOLVED that eligibility for participation in the Health Insurance Plan offerings is as follows: All regular full-time employees of the County, to include Appointees and Registrar, as well as elected officials to include Constitutional Officers and Board of Supervisors Members, as well as local state-supported employees of the Isle of Wight Department of Social Services. Adopted this 10th day of May, 2016. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to Form: Mark C. Popovich, County Attorney RESOLUTION TO ADOPT CHAPTER 1: PERSONNEL, ARTICLE III, SECTION 3.10 OF THE COUNTY POLICY MANUAL WHEREAS, the County has recognized that there are certain designated non-exempt employees who are required to be available by telephone after regular working hours in order to respond in a reasonable period of time when called to non-planned/non-scheduled work requiring the immediate attention of their department; and WHEREAS, the County has established guidelines for the compensation of on-call duty, under Chapter 1: Personnel, Article III, Section 3.10 of the County Policy Manual; and WHEREAS, the Board of Supervisors desires to adopt Chapter 1: Personnel, Article III, Section 3.10 of the County Policy Manual to afford compensation for on-call duty in accordance with policy guidelines; and NOW, THEREFORE, BE IT RESOLVED that Chapter 1: Personnel, Article III, Section 3.10 of the County Policy Manual is hereby amended as follows: ARTICLE III Compensation Plan (Revised October 7, 1999, April 7, 2005, December 15, 2005, April 18, 2006, June 1, 2006, April 16, 2015, October 1, 2015, July 1, 2016) Section 3.10 (Effective July 1, 2016) On-Call Compensation It is the County’s policy to provide on-call compensation for non-exempt employees who are required to be available by telephone after regular working hours and to respond in a reasonable period of time when called to non-planned/non-scheduled work requiring the immediate attention of their department. Department Heads identify and the County Administrator approves those positions considered essential to County operations after normal working hours, thus eligible for on-call compensation, which shall be paid at the amount of one dollar ($1.00) per hour for each hour on-call outside of the employee’s regular scheduled work hours and 24 hours on Saturday and on Sunday. Employees designated with an on-call duty status that are actually called out to work will receive a minimum of two (2) hours of pay for each time they are called out. An employee who is on approved sick leave or annual leave for a full day would not be eligible for on-call compensation on that day. Time spent in on-call duty status shall not be counted as hours worked for the purposes of calculating overtime. Hours worked for the purpose of calculating overtime begins with the notification that work is required and when the employee’s total hours worked for a work period exceeds the overtime threshold, the County’s Overtime policy applies (Article III, Section 3.4). Requirements for on-call duty are as follows: a. Be available for immediate contact; and b. Be able to personally report to the emergency or other designated location within one (1) hour of original notification or the reasonable response time as designed by the employee’s Department Head; and c. Be able to satisfactorily perform their duties, including complying with the County’s Use of Alcohol and Controlled Substances Policy (Article XI, Section 11.4). Employees who fail to comply with or meet any of the enumerated on-call duty requirements may be subject to disciplinary action up to and including termination. Adopted this 11th day of May, 2016. _______________________________ Rex Alphin, Chairman __________________________ Carey Mills Storm, Clerk Approved as to Form: ___________________________ Mark C. Popovich, County Attorney Tier Employee Only Employee + 1 (Dual) Family Employer Monthly Employee Only Employee + 1 (Dual) Family Employee Monthly Employee Only Employee + 1 (Dual) Family $84.70 Key Advantage 250 w/ Preventive Dental $671.90 $335.50 $12.10 Key Advantage 500 w/Preventive Dental Key Advantage 500 w/ Comprehensive Dental $26.40 $59.40$85.80 $374.00 $1,200.20 $1,503.00 $1,286.00 $1,877.00 $1,511.50 $1,205.60 Plan II Total Monthly Premium $2,022.00 $1,386.00 $749.00 Key Advantage 250 w/ Preventive Dental Plan I Total Monthly Premium $1,847.00 $1,265.00 Key Advantage 500 w/ Preventive Dental $531.30 $193.60 $569.80 $760.00 Key Advantage 250 w/ Comprehensive Dental $661.00 Key Advantage 250 w/ Comprehensive Dental $2,052.00 $1,406.00 $1,482.20 $1,192.40 Key Advantage 250 w/ Preventive Dental $220.00 $99.00 Key Advantage 250 w/ Comprehensive Dental $1,490.70 Key Advantage 500 w/ Preventive Dental Key Advantage 500 w/ Comprehensive Dental $668.60$664.00 Key Advantage 500 w/ Comprehensive Dental $695.00 $684.00 Proposed FY 2016-2017 Health Insurance Plan Offerings and Employer/Employee Contribution Rates Total Annual Employer Cost per Employee $7,932 $7,968 $8,023 $8,063 $14,232 $14,309 $14,402 $14,467 $17,786 $17,888 $18,036 $18,138 $1,186.00 April 21, 2016/RDR/Accelerated Properties – Conditional Zoning ISSUE: Application of Accelerated Properties, LLC to change Zoning Classification from Conditional – Limited Industrial (LI), Conditional – General Commercial (GC) and Rural Agricultural Conservation (RAC) to Conditional General Commercial (C-GC) and Amend the Permitted Uses on the Property BACKGROUND: Accelerated Properties, LLC (Anthony Stile and Joshua Tawes), owners, have submitted an application for conditional zoning of 12.655 acres of land located at 1, 39, and 55 Monette Parkway in the Smithfield Election District. The applicant is requesting to rezone the property from a combination of General Commercial (GC), Limited Industrial (LI), and Rural Agricultural Conservation (RAC) to General Commercial (GC) to allow for a greater number of potential uses on the site and to create uniformity and clarity as to what can occur on the site. Specifically, this amendment would allow for all the specified uses listed within the Proffers, 13 in total, whether permitted or conditional in the Zoning Ordinance, to occur on the site as permitted uses, conditioned as proffered. RECOMMENDATION: At its March 22, 2016 meeting, the Planning Commission made motions of both approval and denial. Both motions failed due to tie votes (5-5). The Planning Commission subsequently voted unanimously to forward the application to the Board of Supervisors with no recommendation. Staff recommends approval of the waiver as presented. ATTACHMENTS: - March PC Memo and All Associated Attachments - February PC Staff Report and All Associated Attachments Planning Commission Meeting January 26, 2016 RDR Accelerated Properties LLC – Rezoning PLANNING REPORT APPLICATION: The application of Accelerated Properties, LLC (Anthony Stile and Joshua Tawes), owners, for conditional zoning of 12.655 acres of land located at 1, 39, and 55 Monette Parkway in the Smithfield Election District. The purpose of the application is to change the zoning classification from Conditional - Limited Industrial (LI), Conditional - General Commercial (GC), and Rural Agricultural Conservation (RAC) to Conditional General Commercial (C-GC) and amend the permitted uses on the property. ELECTION DISTRICT: Smithfield Election District LOCATION: The subject property is located at 1, 39, and 55 Monette Parkway (Private Road). The property is located outside any designated development service district. It is surrounded by largely vacant land, with a few residential properties in the nearby area. The three (3) buildings which make up the complex covered under this rezoning are currently and formerly used as office space. To the north are several properties being farmed zoned Rural Agricultural Conservation (RAC). To the south is marsh and the Pagan River and a couple residential structures zoned RAC. To the west of the site is a single residence and a large area of agricultural lands zoned RAC. To the east is what appears to be an agricultural structure and a large area of agricultural fields zoned RAC. DESCRIPTION: Planning Commission Meeting January 26, 2016 RDR Accelerated Properties LLC – Rezoning The applicant is requesting to rezone the property from a combination of General Commercial (GC), Limited Industrial (LI), and Rural Agricultural Conservation (RAC) to General Commercial (GC) to allow for a greater number of potential uses on the site and to create uniformity and clarity to what can occur on the site. Specifically this amendment would allow for all the specified uses listed within the Proffers, whether permitted or conditional in the Zoning Ordinance, to occur on the site as permitted uses. BACKGROUND: The subject property was rezoned to commercial and developed in the early 1980’s, a portion was later rezoned to industrial and the facilities expanded in the late 1990’s for a data processing center. Since that time the original user has vacated the site. A new owner has purchased the site and in trying to find a tenant, there have been extended periods of vacancy at the site during this search. Because the facility is designed for office use which does not suit the industrial uses allowed on the site, the applicant has stated that finding users is difficult. Additionally the portion of the site zoned GC currently is so restricted in use that the applicant has been turned down for several possible tenants. The applicant is requesting to rezone the entire site to GC to create uniformity across the entire complex while allowing for more options. The complex of buildings which make up the site are three (3) parcels with partial or full LI zoning, one (1) zoned GC, and portions of two (2) parcels zoned Rural Agricultural Conservation (RAC) as seen on the attached Zoning Map. This rezoning would create a uniform GC zoning on all four (4) parcels, removing the split zoning which exists currently, and place the entire site under the same conditions while allowing for more potential uses of the site. COMPREHENSIVE LAND USE PLAN: Planning Commission Meeting January 26, 2016 RDR Accelerated Properties LLC – Rezoning The property is currently zoned in a combination of Limited Industrial (LI), General Commercial (GC) and Rural Agricultural Conservation (RAC) and is located outside any designated development service district or village center. The parcel is designated as Rural Agricultural Conservation in the Comprehensive Plan’s Land Use Map. The proposed use of General Commercial (GC) in the application would not be in accordance with the Comprehensive Plan which provides for agricultural, horticultural, forestal and scattered residential uses and non- farm uses which support agriculture such as processing of agricultural products. However, the developed non-agricultural use of the site has been in place for approximately thirty (30) years. ORDINANCE REVIEW: The site in question has been developed for approximately thirty (30) years and is not within any designated overlay district found in the Zoning Ordinance. The site was originally developed under the ordinance requirements in place at the time and is in compliance with the Zoning Ordinance. The applicant within the proffers has specified a list of uses which includes uses from both the permitted and conditional lists associated with the General Commercial (GC) zoning district. As per Article I Section 1-1016 (B) (1) of the zoning ordinance conditional uses may be considered through the rezoning process and granted as permitted, removing the need for a Conditional Use Permit (CUP) in the future. If approved as submitted all the uses listed within the proffers would be considered permitted on this site. AGENCY REVIEW: This application was forwarded to the following departments for their review:  IOW Economic Development – No concerns with the application.  IOW Engineering – No concerns with the application.  IOW Emergency Services – No comments provided. Planning Commission Meeting January 26, 2016 RDR Accelerated Properties LLC – Rezoning  IOW County Attorney – No concerns with the application.  VDOT – See attached Comments STAFF CONCLUSIONS: Strengths 1. The approval of this application would allow more opportunity for reuse of the site and help turn a currently vacant property into a service providing asset to the community. 2. The application would remove split zoning from two (2) parcels and provide clarity and uniformity for the site going forward. Weaknesses 1. The application is not in accordance with the Comprehensive Plan, and has not been for an extended period of time. RECOMMENDED CONDITIONS: 1. Any proposed use which would generate a significant increase in traffic above the VDOT estimated 160 vehicle trips per day would require review by VDOT to determine if any road improvements are required. STAFF RECOMMENDATION: Staff recommends approval of the rezoning with the stated conditions. ATTACHMENTS:  Location Map  Location Blowup Map  Zoning Map  Land Use Map Planning Commission Meeting January 26, 2016 RDR Accelerated Properties LLC – Rezoning  Application and Associated Materials  Proffer Statement  Site Images  Agency Comments  Letter of Oppoosition DAY'S POINT ROAD OL D S T A G E H I G H W A Y BL O U N T ' S C O R N E R R O A D GRIFFIN L A N E BERRY H I L L R O A D MO N E T T E P A R K W A Y EA G L E N E S T L A N E H A V E R T Y L A N E M O N E T T E L A N E JE N K I N S L A N E OAK TREE LANEÜ 0 500 1,000Feet Legend Road Center Lines Highway Corridor Overlay District Towns Development Service Districts Parcels County Boundary Accelerated Properties LLC Rezoning Location Site M O N E T T E L A N E EA G L E N E S T L A N E MO N E T T E P A R K W A Y Ü 0 500 1,000Feet Legend Road Center Lines Highway Corridor Overlay District Towns Development Service Districts Parcels County Boundary Accelerated Properties LLC Rezoning Location Blowup Site M O N E T T E L A N E MO N E T T E P A R K W A Y EA G L E N E S T L A N E RACRAC Ü 0 500 1,000Feet Legend Land Use Business & Employment Conservation Development Mixed Use Planned Industrial Rural Agricultural Conservation Resource Conservation Suburban Estate Suburban Residential Road Center Lines Towns Development Service Districts Parcels County Boundary Accelerated Properties LLC Rezoning Land Use Site MO N E T T E P A R K W A Y EA G L E N E S T L A N E M O N E T T E L A N E Ü 0 500 1,000Feet Legend General Commercial General Industrial General Industrial Conservation Limited Commercial Limited Industrial Neighborhood Conservation Planned Dev. Mobile Home Planned Dev. Mixed Use Planned Dev. Residential Rural Agricultural Conservation Rural Residential Suburban Estate Suburban Residential Urban Residential VC WATER Parcels Road Center Lines Towns Development Service Districts County Boundary Accelerated Properties LLC Rezoning Zoning Site April 21, 2016/KEH/Chesapeake Bay Exception Request by Robert and Sandra Faison ISSUE: Application of Robert and Sandra Faison for Exceptions to the Chesapeake Bay Preservation Area Ordinance to Allow Encroachment into the 100-foot-wide-area Resource Protection Area Buffer to Build a Single-Family Home on Lot 25 on Shivers Mill Lane in Carrollton, in the Newport Election District, and to Allow for a Reduction in the Amount of Required Landscaping Mitigation BACKGROUND: Robert and Sandra Faison have submitted an application for exceptions to the Chesapeake Bay Preservation Area Ordinance. Specifically, Section 4002, to allow for encroachment into the 100-foot-wide Resource Protection Area buffer to build a single-family home on Lot 25 on Shivers Mill Lane in Carrollton, in the Newport Election District, and to allow for a reduction in the amount of required landscaping mitigation. The applicants are seeking approval to develop a lot platted in 1964, 26 years prior to the Chesapeake Bay Preservation Area Ordinance taking effect. The applicants are also seeking a reduction in landscaping mitigation due to lack of space on the site by a large expanse of tidal wetlands, the floodplain and the hill. Finally, the applicants are requesting a rear deck measuring 14 feet by 16 feet. RECOMMENDATION: At its March 22, 2016 meeting, the Planning Commission approved by unanimous vote (10-0) the exception and the reduced landscaping mitigation, with conditions that the 14x16 deck be allowed and that plant sizes for the landscaping mitigation follow the recommendations of the Riparian Buffers Modification and Mitigation Guidance Manual. Staff recommends approval of the exception, the reduced landscaping mitigation, and the Guidance Manual standards for plant sizes. Instead of the 14x16 deck, staff recommends a 3x8 deck in keeping with Zoning Ordinance provisions for porches. April 21, 2016/KEH/Chesapeake Bay Exception Request by Robert and Sandra Faison ATTACHMENTS: February PC Staff Report and All Associated Attachments April 21, 2016/TSB/Bristol Conditional Use Permit Application ISSUE: Application of Todd and Sally Bristol for a Conditional Use Permit on 3.334 Acres of Land Located at 101 Deer Run Drive in the Windsor Election District to Allow for an Accessory Apartment in the Neighborhood Conservation (NC) Zoning District BACKGROUND: Todd and Sally Bristol, owners, have submitted an application for a Conditional Use Permit on 3.334 acres, Parcel 31C-01-009, located at 101 Deer Run Drive in the Windsor Election District. The purpose of the application is to allow for an accessory apartment in the Neighborhood Conservation (NC) zoning district. The applicants submitted an application for a garage to Central Permitting on October 10, 2015. During the review process it was determined that the garage would have an apartment feature on the top floor of the structure. In order to construct an accessory apartment in the NC zoning district a conditional use permit is required. RECOMMENDATION: At the March 22, 2016 meeting the Planning Commission recommended approval of the Conditional Use Permit application with a vote of 10-0. Staff recommends approval of the application. ATTACHMENTS: PC staff report and all attachments April 21, 2016/BHW/Zoning Ordinance Amendment ISSUE: Ordinance to Amend and Reenact the Isle of Wight County Code by Amending and Reenacting Appendix B, Zoning: Article III, Use Types; Section 3-7000, Industrial Use Types, in Order to Add a Definition for “Towing Service Storage Yard” BACKGROUND: The Board of Supervisors adopted an amendment to the Isle of Wight County Zoning Ordinance on June 19, 2014 to allow for Towing Service Storage Yards as a newly defined Industrial Use Type. A subsequent amendment to the Zoning Ordinance on September 18, 2014 inadvertently left the new use out of the Industrial Use Type definitions. This amendment corrects this technical error. RECOMMENDATION: At its meeting on March 22, 2016, the Planning Commission recommended approval of the Zoning Ordinance Amendment by a vote of 10-0. Staff recommends approval of the Zoning Ordinance Amendment as presented. ATTACHMENTS: - Ordinance - Planning Commission Staff Report and Attachments Page 1 AN ORDINANCE TO AMEND AND REENACT THE ISLE OF WIGHT COUNTY CODE BY AMENDING AND REENACTING APPENDIX B. ZONING. ARTICLE III. USE TYPES. SECTION 3-7000. INDUSTRIAL USE TYPES. WHEREAS, on September 18, 2014, the Board of Supervisors adopted certain revisions to Appendix B. Zoning; and WHEREAS, the definition of a “towing service storage yard” was inadvertently left out of the revised ordinance; and WHEREAS, the Board of Supervisors now deems it proper and necessary to correct this technical error in order to give meaning to the defined term; NOW, THEREFORE, BE IT ORDAINED by the Isle of Wight County Board of Supervisors that Appendix B, Zoning, Article III, Use Types, Section 3-7000, Industrial use types be amended and reenacted as follows: Sec. 3-7000. - Industrial use types. Abattoir or livestock processing.\ The use of land for the slaughter of livestock, including cattle, sheep, swine, goats and poultry, as a service, and from which there is sold no meat or other product of such slaughter other than materials generally considered inedible for humans and which are generated as waste and/or by-products of such slaughter, including, but not limited to, blood, bones, viscera, hides, etc., which may be sold for purposes of removal from site. Asphalt plant.\ An establishment engaged in manufacturing or mixing of paving materials derived from asphaltic mixtures of tar. Brewery, distillery, cidery.\ An establishment for the production and packaging of alcoholic beverages, such as beer, liquor, cider, mead, etc., for distribution, retail or wholesale, on-premises or off-premises, and which meets all Virginia Alcoholic Beverage Control laws and regulations. The facility may include other accessory uses such as retail sales, tasting rooms, restaurants, etc., as permitted in the district and as long as the accessory uses do not exceed the primary use in floor area or value. Construction yard.\ Establishments housing facilities of businesses primarily engaged in construction activities, including the outside storage of materials and equipment used for the business operations. Typical uses may include site work companies to include excavating and grading activities, roadway construction and utility infrastructure companies, and other heavy construction companies. Convenience center.\ A government-operated facility used for the collection of trash, garbage, and rubbish, including receptacles for the collection and storage of recyclable materials. Custom manufacturing.\ Establishments primarily engaged in the on-site production of goods by hand manufacturing, within enclosed structures, involving the use of hand tools, and the use of mechanical equipment commonly associated with residential or commercial uses or a single kiln. Typical uses would include pottery, cabinet or woodwork shops. Industry, Type I.\ Enterprises engaged in the processing, manufacturing, compounding, assembly, packaging, treatment or fabrication of materials and products, from processed or previously manufactured materials. Included would be assembly of electrical appliances, bottling and printing plants, and the manufacturing of paint, oils, pharmaceuticals, cosmetics, solvents and other chemicals, production of items made of stone, metal or concrete. Industry, Type II.\ Enterprises in which goods are generally mass produced from raw materials on a large scale through use of an assembly line or similar process, usually for sale to wholesalers or other industrial or manufacturing uses. Included in this use type are industries involved in processing and/or refining raw material such as chemicals, rubber, wood or wood pulp, forging, casting, melting, refining, Page 2 extruding, rolling, drawing, and/or alloying ferrous metals, and the production of large durable goods such as automobiles, manufactured homes, or other motor vehicles. Industry, Type III.\ An establishment which has the potential to be dangerous or extremely obnoxious. Included are those in which explosives are stored, petroleum is refined, natural and liquid and other petroleum derivatives are stored and/or distributed in bulk, radioactive materials are compounded, pesticides, fertilizers and certain acids are manufactured, and hazardous waste is treated or stored as the establishment's principal activity. Landfill, industrial.\ The use of land for the legal disposal of specific industrial waste which is a by-product of a manufacturing or production process. Landfill, rubble.\ The use of land for the legal disposal of construction and demolition wastes consisting of lumber, wire, sheetrock, broken brick, shingles, glass, pipes, concrete, metals and plastic associated with construction and wastes from land-clearing operations consisting of stumps, wood, brush, and leaves. Landfill, sanitary.\ The use of land for the legal disposal of municipal solid waste derived from households, business and institutional establishments, including garbage, trash, and rubbish, and from industrial establishments, other than hazardous wastes as described by the Virginia Hazardous Waste Regulations. Meatpacking.\ The processing of meat products and by-products directly from animals or offal from dead animals. Recycling center.\ A privately operated facility for the collection and storage of recyclable materials designed and labeled separately for citizens to voluntarily take source materials for recycling. Resource extraction.\ A use involving on-site extraction of surface or subsurface mineral products or natural resources. Typical uses are quarries, borrow pits, sand and gravel operation, mining, and soil mining. Specifically excluded from this use type shall be grading and removal of dirt associated with an approved site plan or subdivision, or excavations associated with, and for the improvement of, a bona fide agricultural use. Scrap and salvage service.\ Any lot or place engaged in the storage, sale, dismantling or other processing or uses of waste materials which are not intended for reuse in their original forms. Typical uses include paper and metal salvage yards, automotive wrecking yards, junkyards, used tire storage yards, or retail and/or wholesale sales of used automobile parts and supplies. (See also the definitions of automobile wrecking yard and junkyard in section 2-1002.) Shipping container.\ Primarily a metal container used to pack, ship and store goods. On land they are kept in shipping or storage yards. Towing service storage yard.\ An outdoor area or yard used by a tow service for the storage of inoperable, junk, or wrecked motor vehicles, with or without consent of the owner. Transfer station.\ Any storage or collection facility which is operated as a relay point for municipal solid waste which ultimately is transferred to a landfill. Warehousing and distribution.\ Uses including storage, warehousing and dispatching of good s within enclosed structures, or outdoors. Typical uses include wholesale distributors, storage warehouses, truck terminals and moving/storage firms. (7-7-05; 12-18-06; Ord. No. 2012-10-C, 10-18-12; 6-19-14; 9-18-14.) Adopted this ___ day of ____________, 2016. __________________________ Rex Alphin, Chairman Board of Supervisors Page 3 Attest: _______________________ Carey Mills Storm, Clerk Approved as to form: _______________________ Mark C. Popovich County Attorney Planning Commission Meeting March 22, 2016 BHW Zoning Ordinance Amendment PLANNING REPORT APPLICATION: An Ordinance to Amend and Reenact the Isle of Wight County Code by amending and reenacting Appendix B. Zoning. Article III. Use Types. Section 3-7000. Industrial Use Types ELECTION DISTRICT: N/A LOCATION: N/A BACKGROUND: The Board of Supervisors adopted an amendment to the Isle of Wight County Zoning Ordinance on June 19, 2014 to allow for Towing Service Storage Yards as a newly defined Industrial Use Type. A subsequent amendment to the Zoning Ordinance on September 18, 2014 inadvertently left the new use out of the Industrial Use Type definitions. This amendment corrects this technical error. STAFF RECOMMENDATION: Staff recommends approval of the Zoning Ordinance Amendment as presented. ATTACHMENT:  Ordinance Amendment Final Version Page 1 AN ORDINANCE TO AMEND AND REENACT THE ISLE OF WIGHT COUNTY CODE BY AMENDING AND REENACTING APPENDIX B. ZONING. ARTICLE III. USE TYPES. SECTION 3-7000. INDUSTRIAL USE TYPES. WHEREAS, on September 18, 2014, the Board of Supervisors adopted certain revisions to Appendix B. Zoning; and WHEREAS, the definition of a “towing service storage yard” was inadvertently left out of the revised ordinance; and WHEREAS, the Board of Supervisors now deems it proper and necessary to correct this technical error in order to give meaning to the defined term; NOW, THEREFORE, BE IT ORDAINED by the Isle of Wight County Board of Supervisors that Appendix B, Zoning, Article III, Use Types, Section 3-7000, Industrial use types be amended and reenacted as follows: Sec. 3-7000. - Industrial use types. Abattoir or livestock processing.\ The use of land for the slaughter of livestock, including cattle, sheep, swine, goats and poultry, as a service, and from which there is sold no meat or other product of such slaughter other than materials generally considered inedible for humans and which are generated as waste and/or by-products of such slaughter, including, but not limited to, blood, bones, viscera, hides, etc., which may be sold for purposes of removal from site. Asphalt plant.\ An establishment engaged in manufacturing or mixing of paving materials derived from asphaltic mixtures of tar. Brewery, distillery, cidery.\ An establishment for the production and packaging of alcoholic beverages, such as beer, liquor, cider, mead, etc., for distribution, retail or wholesale, on-premises or off-premises, and which meets all Virginia Alcoholic Beverage Control laws and regulations. The facility may include other accessory uses such as retail sales, tasting rooms, restaurants, etc., as permitted in the district and as long as the accessory uses do not exceed the primary use in floor area or value. Construction yard.\ Establishments housing facilities of businesses primarily engaged in construction activities, including the outside storage of materials and equipment used for the business operations. Typical uses may include site work companies to include excavating and grading activities, roadway construction and utility infrastructure companies, and other heavy construction companies. Convenience center.\ A government-operated facility used for the collection of trash, garbage, and rubbish, including receptacles for the collection and storage of recyclable materials. Custom manufacturing.\ Establishments primarily engaged in the on-site production of goods by hand manufacturing, within enclosed structures, involving the use of hand tools, and the use of mechanical equipment commonly associated with residential or commercial uses or a single kiln. Typical uses would include pottery, cabinet or woodwork shops. Industry, Type I.\ Enterprises engaged in the processing, manufacturing, compounding, assembly, packaging, treatment or fabrication of materials and products, from processed or previously manufactured materials. Included would be assembly of electrical appliances, bottling and printing plants, and the manufacturing of paint, oils, pharmaceuticals, cosmetics, solvents and other chemicals, production of items made of stone, metal or concrete. Industry, Type II.\ Enterprises in which goods are generally mass produced from raw materials on a large scale through use of an assembly line or similar process, usually for sale to wholesalers or other industrial or manufacturing uses. Included in this use type are industries involved in processing and/or refining raw material such as chemicals, rubber, wood or wood pulp, forging, casting, melting, refining, Page 2 extruding, rolling, drawing, and/or alloying ferrous metals, and the production of large durable goods such as automobiles, manufactured homes, or other motor vehicles. Industry, Type III.\ An establishment which has the potential to be dangerous or extremely obnoxious. Included are those in which explosives are stored, petroleum is refined, natural and liquid and other petroleum derivatives are stored and/or distributed in bulk, radioactive materials are compounded, pesticides, fertilizers and certain acids are manufactured, and hazardous waste is treated or stored as the establishment's principal activity. Landfill, industrial.\ The use of land for the legal disposal of specific industrial waste which is a by-product of a manufacturing or production process. Landfill, rubble.\ The use of land for the legal disposal of construction and demolition wastes consisting of lumber, wire, sheetrock, broken brick, shingles, glass, pipes, concrete, metals and plastic associated with construction and wastes from land-clearing operations consisting of stumps, wood, brush, and leaves. Landfill, sanitary.\ The use of land for the legal disposal of municipal solid waste derived from households, business and institutional establishments, including garbage, trash, and rubbish, and from industrial establishments, other than hazardous wastes as described by the Virginia Hazardous Waste Regulations. Meatpacking.\ The processing of meat products and by-products directly from animals or offal from dead animals. Recycling center.\ A privately operated facility for the collection and storage of recyclable materials designed and labeled separately for citizens to voluntarily take source materials for recycling. Resource extraction.\ A use involving on-site extraction of surface or subsurface mineral products or natural resources. Typical uses are quarries, borrow pits, sand and gravel operation, mining, and soil mining. Specifically excluded from this use type shall be grading and removal of dirt associated with an approved site plan or subdivision, or excavations associated with, and for the improvement of, a bona fide agricultural use. Scrap and salvage service.\ Any lot or place engaged in the storage, sale, dismantling or other processing or uses of waste materials which are not intended for reuse in their original forms. Typical uses include paper and metal salvage yards, automotive wrecking yards, junkyards, used tire storage yards, or retail and/or wholesale sales of used automobile parts and supplies. (See also the definitions of automobile wrecking yard and junkyard in section 2-1002.) Shipping container.\ Primarily a metal container used to pack, ship and store goods. On land they are kept in shipping or storage yards. Towing service storage yard.\ An outdoor area or yard used by a tow service for the storage of inoperable, junk, or wrecked motor vehicles, with or without consent of the owner. Transfer station.\ Any storage or collection facility which is operated as a relay point for municipal solid waste which ultimately is transferred to a landfill. Warehousing and distribution.\ Uses including storage, warehousing and dispatching of good s within enclosed structures, or outdoors. Typical uses include wholesale distributors, storage warehouses, truck terminals and moving/storage firms. (7-7-05; 12-18-06; Ord. No. 2012-10-C, 10-18-12; 6-19-14; 9-18-14.) Adopted this ___ day of ____________, 2016. __________________________ Rex Alphin, Chairman Board of Supervisors Page 3 Attest: _______________________ Carey Mills Storm, Clerk Approved as to form: _______________________ Mark C. Popovich County Attorney April 21, 2016/RDR/RC Mapping – Comprehensive Plan Amendment ISSUE: Resolution to Amend the Comprehensive Plan of Isle of Wight County, Virginia through Changes to the Text and Maps in Chapter 4, “Growth Management and Land Use” in Order to Include the Resource Conservation Land Use in all Appropriate Locations in the Comprehensive Plan BACKGROUND: It was discovered that the Resource Conservation (RC) Land Use Type was not properly mapped from the 2001 Comprehensive Plan to the 2008 Comprehensive Plan update in Chapter 4. Additionally, it was discovered that the RC land use was not mapped at all digitally. Staff has undertaken the process of mapping the RC land use digitally so it can be mapped properly in Chapter 4 of the Comprehensive Plan. This process has been completed and staff has revised maps 4-1, 4-9, 4-10, and 4-11. Additionally Tables 4-3 and 4-4 and a minor RC text amendment are proposed for consideration. RECOMMENDATION: At its March 22, 2016 meeting, the Planning Commission recommended approval of the Comprehensive Plan Amendment by a vote of 10-0. Staff recommends approval of the Comprehensive Plan Amendment as presented. ATTACHMENTS: - BOS Adoption Resolution - PC Staff Report and All Associated Attachments RESOLUTION APPROVING AN AMENDMENT TO THE ISLE OF WIGHT COUNTY COMPREHENSIVE PLAN, CHAPTER 4 GROWTH MANAGEMENT AND LAND USE WHEREAS, certain discrepancies in the mapping for the resource conservation land use have been discovered by County staff; and, WHEREAS, on March 22, 2016 the Planning Commission, in accordance with Section 15.2-2229 of the Code of Virginia (1950, as amended), by resolution, recommended the the approval of mapping amendments to the Comprehensive Plan to rectify such discrepancies; and, WHEREAS, the Isle of Wight County Isle of Wight County Board of Supervisors, upon recommendation of the Isle of Wight County Planning Commission, finds it advisable to amend Chapter Four of the Isle of Wight County Comprehensive Plan to include amended text and maps on land use in Isle of Wight County; and, WHEREAS, the Isle of Wight County Board of Supervisors has given notice and held a public hearing on said amendment to the Comprehensive Plan on April 21, 2016, as required by Section 15.2-2204 of the Code of Virginia.; NOW, THEREFORE, BE IT RESOLVED by the Isle of Wight County Board of Supervisors of the County of Isle of Wight, Virginia, that Chapter 4 of the Isle of Wight County Comprehensive Plan is hereby amended as more specifically set forth in Exhibit A which is attached hereto and incorporated by reference. Adopted this 21st day of April, 2016. , Chairman Board of Supervisors Formatted: Font: 15 pt Formatted: Indent: Left: 0", Right: 0" Formatted: Font: 15 pt Formatted: Font: 15 pt Formatted: Font: 15 pt Formatted: Font: 15 pt Formatted: Font: 15 pt Formatted: Font: 15 pt, Underline Formatted: Font: 15 pt Formatted: Indent: Left: 3", First line: 0.5" Rex W. Alphin, Chairman Attest: _________________________________ Carey Mills Storm, Clerk Approved as to Form: _________________________________ Mark C. Popovich, County Attorney Formatted: Font: 15 pt Formatted: Font: 15 pt Formatted: Font: 15 pt, Underline Formatted: Font: 15 pt Formatted: Font: 15 pt Formatted: Font: 15 pt Formatted: Font: 15 pt Comprehensive Plan 4-1 Isle of Wight County, Virginia Chapter Four Growth Management and Land Use Throughout most of its long history, Isle of Wight has been characterized by a number of compact communities and rural settlements spread over a landscape of farmlands, woodlands, waterways, shoreline, and extensive undisturbed natural areas. For years, the County has been noted for its rural character and image, its James, Pagan, and Blackwater River shorelines, its rich historical and cultural heritage, and its slow-paced rural way of life. The rapid growth in the Hampton Roads region has brought changes to the County: changes welcomed by many, lamented by others, but of concern to all. Inevitably, in such a process, Isle of Wight County's renowned assets, such as an abundant access to waterways and scenic vistas, have been threatened by development, increased traffic volumes, declines in the quality of the natural environment, services unable to meet needs, housing problems, and declining agricultural land base. Growth management must be a coordinated effort by County government to achieve a more efficient pattern for future development, in accordance with a comprehensive land use plan for the community. A growth management strategy will guide new residential development to locations where adequate public infrastructure such as roads, water, sewer, schools, and related facilities, is available or can be provided most efficiently and cost effectively. Commercial, office, and industrial development areas to serve residential development will be identified. Open space, agricultural areas, and environmentally sensitive areas which require protection and conservation, will be identified. Growth management is not a new idea for Isle of Wight County. The 1977 Comprehensive Plan For Future Land Use designated County “Growth Areas.” However, efforts to define and implement the growth management concepts of the 1977 Plan were judged to be less than effective. The 1991 Comprehensive Plan reinforced the notion of designated areas for growth in the County and established three “Development Service Districts” (DSDs) which in recent years have served and are expected to continue to serve as the principal locations for residential, commercial and employment growth in the County. Later sections of this plan provide recommendations for guiding the form and qualities of development within each of these three areas to reinforce and enhance previous County planning efforts. Growth Management Planning Considerations The population projections indicate that the County can expect an increase in population of as many as 11,772 new residents, representing a 40 percent increase in population, by the year 2030. The form, pattern and distribution of new development required to satisfy this growth in population together with the qualities of commercial and industrial development to meet these residents' shopping and employment needs will influence a number of future characteristics which, taken together, represent the future quality of life in the County. Land Consumption Implications One characteristic of growth is its form. If the County gains 11,772 new residents, land will Comprehensive Plan 4-2 Isle of Wight County, Virginia need to be consumed to support approximately 4,545 new households. Varying forms of growth yield either sprawling or condensed development. Table 4-1, Land Consumption Options, indicates the land required to satisfy population requirements under several lot size scenarios. Table 4-1 illustrates the fact that depending on densities of future development that occur, the amount of land consumed for development can vary significantly. Converting households to acres of development begins to create an image of what the growth might look like on the landscape. As shown in Table 4-1, if all growth were channeled into two-acre lots, it would consume approximately 11,363 acres. Table 4-1 Land Consumption Options to Satisfy Projected Population Growth 2000-2030 Additional Year-round Housing Units Estimated Acres of Land Needed with: .2 acre lots (five units per acre) .5 acre lots (2 units per acre) 1 acre lots 2 acre lots 4,545 1,018 acres 2,841 acres 5,681 acres 11,363 acres Source: Redman/Johnston Associates, Ltd. Figures shown assume land requirements for streets to serve lots will range from 12% of land in lots for densities at five units per acre to 25% of land in lots for .5 units per acre densities. Figures updated for 2030 by Department of Planning and Zoning using current projections Obviously, this will not be the case since development in some locations will be of a higher density, such as that found in a number of existing subdivisions (e.g. Eagle Harbor or Founders Pointe). Moreover, future development will be widely distributed in various locations and will not all be located in the County’s DSDs. As population increases non-residential growth is also required to support the needs of new residents. Therefore various forms of commercial retail and service development and industrial development will also consume land area which may represent as many as 2,000 to 3,000 acres of additional land. The land consumed for residential development includes, not only land devoted to lots, but land for street systems to serve lots. At low densities (e.g. more than 2 acres per lot) this may represent 25% more land than is represented by the actual lots themselves. Higher densities of development (4 to 5 units per acre) may only require 10 to 15 percent additional land area for roads or street systems, underscoring the greater efficiency in land consumption associated with higher densities. The consumption of land is an important consideration in determining the impact of growth on County character and qualities. Various forms of growth and densities of development can produce widely different visual qualities that will significantly influence the character of the County in future years. The County should acknowledge the limited ability to absorb growth while understanding that there may be increased density resulting from ongoing development. It must be recognized that there is a finite carrying capacity for development and that density should be limited so that overcrowding does not become a detriment to the quality of life for county residents. It is critical to note that even the density of cluster development should be managed to assure a continuation of the County quality of life. Comprehensive Plan 4-3 Isle of Wight County, Virginia Cost of Public Services Among the factors, which influence quality of life are the costs to provide requisite public services to County residents including constructing community facilities necessary to house many of these services. Most of these services are provided directly by the County or certainly supported by County fiscal resources. They include schools, roads, police protection, fire protection, emergency medical services, provision of adequate water supplies and wastewater treatment facilities and solid waste management facilities. Though there are many employment opportunities in the County, a substantial number of County residents work outside its borders. If this bedroom community form of growth continues, it can result in greater demands for public services than the County can supply. Generally speaking, unlike commercial and industrial forms of development, the tax revenues generated by residential development are often less than the cost of additional services it requires. Both demands for services and the costs of services and facilities have increased substantially in recent years. In most cases, fostering compact forms of development can improve the efficiency and reduce the “per unit” costs to provide public services. It can also produce more acceptable impacts on the natural and man built environmental features of the County. Sense of Community and Rural Character While the future costs of County services are of obvious and tangible import, a number of other more subtle, yet equally important, County qualities can also be influenced by the amount, form, distribution and qualities growth takes in the County. The rural and scenic qualities of many County areas have gradually disappeared with a suburban character taking its place in these areas. Nevertheless, most of the County continues to retain its rural character and qualities, which have traditionally defined the County, and represent an image favored by most residents. This rural character has supported a strong "sense of community" in Isle of Wight, which is among its more important assets. The form and distribution of future growth in the County will clearly affect the capacity of the County to retain these important qualities. Quality of the Natural Environment Isle of Wight County’s natural environment assets include rolling topography, scenic rivers, wetlands, swamps, stream valleys, forested areas, farmlands and rural landscapes. These features create a setting of notable beauty. Ironically, the development, which accompanies population growth, threatens the natural features which attract people to the County. The consumption of land by man-made development has resulted in the loss of some of these important environmental features, which can diminish the environmental quality of the County and its aesthetic appeal. As development proceeds, floodplains, wetlands, upland natural areas, are altered and wildlife habitats are lost. As woodlands are cleared for development, watersheds are denuded, soil is washed into streams, and wildlife habitats reduced. Development in floodplains often results in both property and natural environmental damage from increased flooding. In addition, development can mean that vistas of the natural landscape are lost and replaced by man-made structures. Comprehensive Plan 4-4 Isle of Wight County, Virginia Quality of the Man-Built Environment As the pace of development grows, there is concern that the quality of development in the County will decline in addition to a fear that the needs of older traditionally small community centers will be ignored. Additional concerns include strip commercial development along the highways, a condition which is unattractive and reduces the safety and traffic-carrying capacity of roadways; and, heavy traffic along many of the more minor roads from increasing numbers of commuters. In short, a wide range of both fiscal as well as quality of life features within Isle of Wight County will be influenced by future growth and the pattern it takes. Dimensions of Growth Management Consideration of efforts to manage growth has led Isle of Wight County to recognize there are several basic elements of growth management, each having a different aspect or function. One aspect of growth management is seeking to influence the type and amount of growth. A second aspect is one in which it is the location or distribution of the growth that is to be controlled. A third is related to the cost of the development and who pays for development related costs. Finally, quality control can be employed to some degree with all implementation strategies accommodating growth by applying specific performance standards to control qualities of site design and provide environmental protection. For the most part, the need to manage growth is due to the limited financial resources the County has to provide facilities such as sewers, schools and highways, which are necessary to meet projected demand. That concern is primarily related to the fear that current residents will have to pay for growth. All development related costs must be paid for and the question of who pays is an issue upon which most citizens and elected officials have had to focus their attention in recent years. The amount, distribution and timing of population growth and development are all conditions that County growth management objectives are intended to address. These factors, in turn, determine the costs of providing the facilities needed to support the new population and also influence the qualities of non-residential (commercial, industrial, and institutional) growth in the County. Conclusion Given the growth trends facing Isle of Wight County, a philosophy of growth management was forged in 1991 that can be basically described as a "contained growth" strategy. This philosophy provided for management of the location of future County growth by designating three DSDs for containment of the majority of expected development. This strategy permits more efficient future targeting of investments in transportation improvements as well as in improvements to, or expansion of, sewer and water facilities. Containment of the majority of County growth in these three districts within the County requires less land to be consumed County-wide by future land uses and, therefore, permits retention of rural character in other areas of the County. Maintenance of rural densities in these areas will minimize demand for public and capital investment and capital improvements permitting the County to target future capital improvements to "contained growth" areas. These improvements can then be considered more cost-effective as public investments will be focused in areas where the greatest concentration of users or beneficiaries exist to use them. Comprehensive Plan 4-5 Isle of Wight County, Virginia Development in these three districts will take advantage of existing higher capacity transportation thoroughfares (Rt. 10/17, Rt. 460, and Rt. 58 corridors) in the County and reduce the potential for negative environmental impacts to sensitive resources in County locations outside targeted growth areas. The "contained growth" philosophy is supported by a number of studies conducted nationwide in recent years which have evaluated the differences in impact on social, environmental and economic resources resulting from alternative development patterns. Noteworthy among such studies is one undertaken jointly at the Federal level by the Council on Environmental Quality, the Department of Housing and Urban Development and Environmental Protection Agency. The conclusions of their research are documented in The Costs of Sprawl published in 1974. A number of more recent studies have detailed the differences in cost between sprawl and more contained growth patterns (Duncan 1989, Frank 1989, and Burchell 1992). Taken together, these three studies show that contained or “smart” development consumes 45% less land, costs 25% less for roads, 15% less for utilities, 5% less for housing, and costs 2% less for other fiscal impacts (Burchell and Listokin, 1995). Another way to express the costs of sprawl is to examine the cost of providing services to a single dwelling unit in different development patterns. A study performed by James Frank in 1989 for the Urban Land Institute (ULI) titled The Costs of Alternative Development Patterns, did this by reviewing 40 years of fiscal impact studies and expressing their results in 1987 dollars. His conclusions, summarized in the table below, are that it costs more to service homes in low-density developments located far from public service centers. The original 1987 dollar amounts were updated to 2003 dollars using the method referenced below. Table 4-2 Capital Cost of Services for a Single Dwelling Unit Development Pattern Capital Cost (1987 Dollars) Capital Cost (2003 Dollars*) Smart growth (mix of housing types) $18,000 $29,148 Low density sprawl $35,000 $56,675 Low density sprawl, 10 miles from existing development $48,000 $77,727 Source: Burchell and Listokin, Land Management, Housing Costs and Fiscal Impacts Associated with Growth: The Literature on the Impacts of Sprawl versus Managed Growth, Lincoln Institute for Land Policy, 1995 *Converted from 1987 dollars to 2003 dollars using the formula provided by Economic History Services that is based on the Consumer Price Index. Stated in general terms, the major conclusion of research is that, for a fixed number of households, “sprawl” is the most expensive form of residential development in terms of economic costs, environmental costs, natural resource consumption and many types of personal costs. The County needs to encourage development in areas where adequate public facilities exist or can be efficiently provided. Management of the location of growth is but one of many growth management measures designed to achieve County objectives. Management of the costs of development, particularly in those areas where future development is to be contained, is also important components of the County’s growth management strategy. Comprehensive Plan 4-6 Isle of Wight County, Virginia Finally, the qualities of development need to be afforded attention through adoption of land use controls, which include quality of site design and environmental protection performance standards particularly where higher development densities are to be contained. Conservation Development Practices, Overlay zones and development guidance systems (see the Land Use Plan element) will be required to minimize environmental impacts and public costs, and foster quality in site design as threshold requirements for development approval through conditional rezoning. In summary, the primary purpose of the Comprehensive Plan is to manage future County growth, recognizing that a serious commitment to this objective requires management of growth's rate, location, quality and costs. Only through treatment of all these aspects of growth can real results be anticipated. The following elements of the Plan, particularly the Land Use Plan Element, establish detailed policies, which serve to implement these growth management concepts. Growth Management Issues While the topic of growth management encompasses many aspects of County growth and development, it most strongly relates to land use planning. Existing and future land use patterns will affect such things as: planning for water, sewer, and other community facilities; planning for roads; planning for economic development; agricultural preservation; opportunities for affordable housing; protection of sensitive environmental features; natural resource management; etc. Decisions made concerning land use affect most other aspects of County growth management. Early in the process of developing the 1991 Comprehensive Plan a number of growth and development issues and concerns were identified by County residents and a Plan Advisory Committee formed at that time. Many of these issues and concerns have been re-affirmed, and others have been identified by a Citizens Advisory Committee formed in 1998 to guide the update of the 2001 plan. These issues and concerns form the basis for establishing growth management objectives for Isle of Wight County. They include:  The need to accommodate new growth (residential, commercial, and industrial) in an orderly fashion with respect to location considerations, environmental and economic impacts, and quality of development.  The need to preserve rural character, which includes agriculture, open space, low taxes, low crime rate, and a strong sense of community.  The need to preserve the agricultural and seafood industries and traditions within the County.  The need to conserve and protect the County's natural resources and environmentally sensitive areas.  The need to provide additional commercial and industrial opportunities within the County to maintain a favorable tax base and mix of employment opportunities.  The need to provide needed community facilities in a cost-efficient manner so that new development pays a “fair-share” of the costs associated with additional demand. Comprehensive Plan 4-7 Isle of Wight County, Virginia  The need to plan ahead for future road improvements and new alignments with consideration given to avoiding congestion and the appearance of future County highway development.  The need to improve cultural and recreational amenities such as libraries, parks, historic sites, and waterfront access which will improve the quality of life for County residents.  The need to encourage the provision of a variety of housing opportunities, ranging in type and affordability, which are compatible with the existing high-quality residential character of the County.  The need to improve coordination/cooperation between the County and incorporated jurisdictions, both within and adjacent to Isle of Wight, regarding growth management. Growth Management and Land Use Goals and Objectives Objectives  Discourage growth in areas with significant natural development constraints such as environmentally sensitive areas and natural resource areas.  Direct the majority of future County development to areas already served, or proposed to be served, with adequate public facilities such as sewer, water, roads, schools, etc., consistent with approved plans for the phasing of these improvements.  Limit future suburban sprawl in rural and agricultural areas where adequate public facilities do not exist or where their provision would not be cost-effective.  Preserve farmland, forested areas, open space, and rural character.  Discourage strip development along County roads and highways for both traffic safety and aesthetic reasons.  Require that adequate public facilities are in place or will be in place according to an approved phasing plan prior to development approval, regardless of where the development is located.  Provide land areas for balanced future commercial and industrial development in locations, which are compatible with existing and planned residential development.  Encourage future growth to pay a “fair-share” of the associated costs for additional public GOAL: To guide future development into an efficient and serviceable form which is protective of the County's predominantly rural character. Comprehensive Plan 4-8 Isle of Wight County, Virginia facilities and services for which new development generates demand.  Improve the quality of future development and redevelopment in DSDs through improved site planning, landscaping and development design guidelines that foster a clear sense of neighborhood and community.  Encourage new development within DSDs and designated activity centers to consider incorporating traditional neighborhood design (TND) concepts that are reflective of the characteristics of small older communities of the late 19th and early 20th centuries. These design concepts include smaller front yards and the appearance of a clearly defined streetscape; mixed land uses; grid street patterns; emphasis on pedestrian circulation; intensively used open spaces and architectural character which together foster a sense of community.  Identify and preserve historic and/or architecturally significant areas, sites, buildings, and properties within the County.  Coordinate County growth management plans with plans and policies of the incorporated Towns of Smithfield and Windsor, and adjacent jurisdictions.  Preserve the unique character of the County's many existing small rural villages. Growth Management Concept The County growth management concept is best reflected through the Land Use Concept plan map (Map 4-1). The map identifies those locations most appropriate for future development as well as areas of the County where development should be limited to protect rural character or protect sensitive environmental resources. The Land Use Concept plan provides the basis for targeting future investments in public infrastructure to support development in appropriate locations. The growth management concept, at the broadest level includes three major categories of land use. They include:  Resource Conservation Areas which include areas dominated by environmental features that are particularly sensitive to development. These areas include Resource Protection Areas as defined by the Chesapeake Bay Preservation Act.  Rural Service Areas which are further divided into two land use planning districts that are rural in their orientation. They include: o Rural/Agricultural Conservation Districts, and o Village Centers  Development Service Districts which are further separated into o seven land use planning districts. They include: o Resource Conservation Areas; o Conservation Development Areas; o Suburban Estate Residential Areas; o Suburban Residential Areas; Comprehensive Plan 4-9 Isle of Wight County, Virginia o Mixed Use Areas/Activity Centers; o Business and Employment Areas; and o Planned Industrial Areas. In addition to these broad categories of land use, the growth management concept outlined in this chapter identifies the Highway Corridor and the Newport Service Overlay Districts as special areas of concern intended to address architectural and aesthetic controls as well as special access and buffering requirements along the County's major highways. These districts are described later in the chapter. Map 4-1 identifies the location of most of these planning districts. Within areas denoted DSDs on map 4-1, only those portions designated as Mixed Use Activity Centers are shown. The location of other sub-categories of land use proposed and their location and extent within each of the DSDs are shown on maps 4-9 through 4-11 for each Development Service District (DSD), respectively. Table 4-2 provides a detailed description of each of the proposed Land Use Districts. Comprehensive Plan 4-10 Isle of Wight County, Virginia Table 4-3 LAND USE DISTRICTS ISLE OF WIGHT COUNTY COMPREHENSIVE PLAN Land Use District Location Character Appropriate Land Use Resource Areas Resource Conservation Area Areas dominated by environmental features which are particularly sensitive to development (e.g. wetlands, flood prone areas, streams and stream buffers, unique habitat areas and Resource Protection Areas as defined by the Chesapeake Bay Preservation Act). Includes substantial land areas in the James River and the Blackwater River watersheds. Character is reflected in environmental features including extensive wetlands, flood prone areas, estuaries and stream systems. Character is largely undeveloped with land cover dominated by wetlands, forest cover or farmland. Wetlands, Farms and Forest Uses. Open Space and Limited Park Facilities in appropriate locations. Greenways, blueways and trails in appropriate location. Other more intense land uses comparable to adjacent land uses when appropriate investigation shows no significant environmental constraints, such as residential or agricultural uses. Rural Service Districts Rural/Agricultural Conservation This land use type is intended to cover the vast majority of the County that is outside the DSDs and encompasses the large areas devoted to agriculture and forest land. Dominated by agricultural land and forested areas, these areas contain the main land resource base in the County. Small groupings and scattered residential uses dot the landscape. While the tendency is for new development to be stripped out along the roads, the farmstead cluster should be encouraged as the preferred model for future rural development. Details of this are found in the Zoning and Subdivision Ordinances. Agriculture, horticulture, forest lands, and scattered residential development at a low density. Non-farm uses, such as resource extraction, and small scale processing of the agricultural and forest products may be accommodated when appropriately sited. Village Center These areas comprise the small communities outside the DSD located at rural crossroads that serve as the institutional, commercial, These areas are characterized by clusters of residential development surrounding predominately small-scale country stores, churches and Detached single family residences. Limited commercial, social, religious and institutional uses that predominately serve the residents Comprehensive Plan 4-11 Isle of Wight County, Virginia social and religious focal points of rural areas within the County. other essential services to the rural community. of the rural service area. Land Use District Location Character Appropriate Land Use Development Service Districts Conservation Development Area Areas which are currently undeveloped and near or adjacent to environmental resources which are sensitive to disturbances associated with land development Areas removed from major transportation routes or planned locations for public sewer and water facilities. Currently rural with land cover dominated by farm and forest uses with some limited, large lot (over 2 acres in size) single-family development. In many cases serves as a buffer area between the suburban residential or suburban estates areas and the resource conservation areas. Future Development form is generally very low density, clustered in form, with 50% or more of sites developed maintained in farm, forest or open space. Farm and Forest Uses. Single Family Residential development in either large lot form (5 acres) or in clustered form with smaller lots and substantial areas retained for farm, forest, or open space uses. Densities of approximately 1 unit per five (5) acres with densities adjusted depending on the presence of sensitive resources (wetlands and floodplains). Limited Public and semi-public uses which are supportive of resource protection, conservation and open space uses. Suburban Estate Locations suitable for development that have or will have access to public sewer and water, but are generally removed from major transportation routes. While areas already developed exist, new areas would generally not be located adjacent to Mixed Use Activity Centers or Business and Employment Centers. Development would be limited to single family residential development at densities ranging from .5 to 1 unit per acre (1 to 2 acre lot sizes). Extension of existing streets to interconnect with adjacent sites of similar character should be encouraged. Loop lanes and roads, rather than cul-de-sacs are preferred. Character would be defined and established by landscaping standards, development design standards, provision for parks, common areas and open space and conservation Single family detached residential development in typical or clustered form. Neighborhood parks and playgrounds. Open space, including sensitive natural features such as wetlands, flood-prone areas, forest cover, and other features that reflect important cultural landscape elements or viewsheds that should be protected or retained. Development should be compact in form, with trails linked to any future Greenway system of trails. Comprehensive Plan 4-12 Isle of Wight County, Virginia development practices. Land Use District Location Character Appropriate Land Use Development Service Districts Suburban Residential These locations are in close proximity to major transportation routes and existing or proposed sewer and water facilities. Areas proposed as suburban residential are adjacent to Mixed Use Activity Centers, Business & Employment areas, or adjacent to residentially developed areas within the Towns. Existing areas with a density of 1 to 2 units per acre (.5 to 1 acre lots), such as Carrisbrook, Carrollton Forest and Gatling Point, are included in these areas. Single family detached development would be limited to a density of up to 4 units per acre (.25 to 1 acre lot sizes). Development should provide opportunities for extension of collector streets to interconnect with adjacent sites of similar character. Traditional grid or modified grid patterns and loop lanes rather than cul-de-sacs would be encouraged. Character would be defined by landscaping standards, specific development design codes and standards, provision for neighborhood parks, common areas and open space and conservation development practices that may permit clustering of development as a trade-off for retention of open space. Single family detached, single family attached, and multifamily residential with varying densities. Neighborhood parks and playgrounds. Open space, including sensitive natural features such as wetlands, flood prone areas, forest cover, and other features that reflect important cultural landscape elements or viewsheds that should be protected or retained. Development should be compact in form, with trails linked to any future Greenway system of trails. Public and semi-public uses (e.g. schools, libraries, churches) may be appropriate when closely related to the scale and intensity of residential uses. Mixed Use Areas/ Activity Center These areas are designated for a mixture of uses at existing or future major road intersections, where public sewer and water are proposed with a capacity for more intensive development. Mixed Use Areas/Activity Centers should consist of large tracts that allow for extensive planning to accommodate a diversity and integration of uses. Areas already designated for townhouses and apartments along with existing major commercial Mixed-use areas are characterized by a high degree of planning, with an emphasis on pedestrian scale and a high standard of landscaping, open and public spaces, and building design. Use of traditional neighborhood development (TND) principles encouraged including mixed land uses, clearly defined streetscapes using smaller front yards on narrow lots to foster a sense of enclosure and architectural character reminiscent of the late 19th A wide range of residential types, including single family detached on smaller lots, single family attached and townhouses, to apartments and multi-family residential, with varying densities. Existing or proposed Commercial Shopping Centers and related retail sales establishment. Existing or proposed cultural, religious, educational and public administrative and services facilities. Comprehensive Plan 4-13 Isle of Wight County, Virginia facilities are also included. and early 20th Century. Areas labeled Activity Centers should also include a mix of the land uses, in order to encourage appropriate uses and densities that foster current and future neighborhood development patterns within and around existing communities. These land uses may be representative of any of the six (6) mixed use planning districts and should be designated following an extensive area study that focuses on maintaining the character of the existing community. The study should include a market analysis to determine the type of commercial/business and other service oriented-uses that can be supported by the area. Land Use District Location Character Appropriate Land Use Development Service Districts Business & Employment These areas are located at existing or future major road intersections or where the roads are adequate to accommodate traffic flows, and where public sewer and water are proposed with a capacity for intensive development. Planned office parks and large independent facilities in park-like or campus style surrounds. Non-vehicular links to Activity Centers and adjoining residential uses should be provided Offices and related support retail services and facilities. Public administrative and services facilities. Community Shopping Centers when planned as integral facilities. Light manufacturing, research and development, and similar clean industrial uses conducted entirely within buildings that are compatible with surrounding development. Planned Industrial Locations with access to major highway corridors and/or rail service and where public sewer and water and other public facilities are or will Industrial areas should be confined areas designed for production and distribution, yet buffered from adjoining residential uses. Non- Light and heavy manufacturing, warehousing and distribution activities, and associated uses. General use aviation and Comprehensive Plan 4-14 Isle of Wight County, Virginia be adequate to accommodate industrial development. Areas where existing industry and industrial zoning are included in these areas. vehicular links to Activity Centers and adjoining residential uses should be provided commercial airports. Commercial uses, limited retail and services supportive of surrounding industrial uses should be allowed. Civic These areas include publicly-owned lands, government-owned buildings, and other public and semi-public institutional uses. Future development for these areas should entail a high degree of planning with a high standard of landscaping, open and public spaces and building design. Appropriate uses could include, but would not be limited to, County offices and facilities, schools, parks, public safety institutions, cultural facilities, and other uses that serve the public. Comprehensive Plan 4-15 Isle of Wight County, Virginia These land use districts are described in terms of their respective roles in guiding and managing County growth and development. The description of plan area/districts includes discussion of the general types, intensities, and character of development which should be encouraged within. Land use districts are derived from a combination of factors including: existing land use patterns; projected growth and development trends; the natural capacity and suitability of the land to support development; the availability and adequacy (existing and proposed) of development infrastructure such as roads, sewer, and water; and the community goals and objectives contained in this Plan. The Land Use Plan Map, the characterization of proposed Land Use districts in Table 4-2 and the following text establish a framework and basis for further refined classification of land into zoning districts pursuant to plan adoption. In addition to serving as a general guide for land use policy, the growth management concept should also serve as a guide to County decision-makers regarding capital improvements programming for community facilities and transportation planning. Isle of Wight County is composed of a wide array of unique communities and landscapes. The County has in the past and will continue in the future to provide detailed area-specific plans and policies. The Comprehensive Plan includes many smaller area plans and efforts and are adopted as components of the Plan as if fully set out in the Plan. These smaller area plans are not fully set out in the Comprehensive Plan but are included by reference and are included in the appendices of this document. These documents are separate, complete, stand-alone documents. These plans are components of the Comprehensive Plan and should be consulted for specific proposals in the affected areas. The remainder of this chapter is dedicated to a discussion of the plan area/districts and the respective roles they are intended to play in guiding future land use and development in Isle of Wight County. Resource Conservation Areas The County's growth management objectives indicate that special emphasis should be placed on the preservation of natural resources, sensitive natural areas and waterfront areas. Given the exurban Hampton Roads development pressures, there will likely exist an almost unlimited demand for waterfront homesites in the County. Without a firm commitment to preserve the natural beauty and environmental resources in these areas, the County could find these important natural assets exploited. The Land Use Plan Map therefore designates land areas along all shoreline and tributary streams of the County as the Resource Conservation Areas. These areas include tidal and non-tidal wetlands which are adjacent to shorelines and tributary streams as well as floodplains, stream valleys, steep slopes, and soils with development constraints. The Resource Conservation Areas includes “Resource Protection Areas” (RPAs) and substantial land areas designated “Resource Management Areas” (RMAs) as defined by the Chesapeake Bay Preservation Act. The Preservation Act affects all drainage areas of the County, which impact Chesapeake Bay water quality. RPAs include: tidal wetlands, non-tidal wetlands connected by surface flow and contiguous to tidal wetlands or tributary streams; tidal shores; and a 100 foot vegetated buffer located adjacent to and landward of the above listed features. RMAs are provided contiguous to the entire inland boundary of the RPA. The following land features which should be most protected within RMA’s include: floodplains; highly erodible soils; highly permeable soils; non-tidal wetlands not included in the RPAs. The Plan's Resource Conservation Areas contains environmentally sensitive land areas both within the Comprehensive Plan 4-16 Isle of Wight County, Virginia Chesapeake Bay watershed as well as the Blackwater River and other County watersheds, which drain elsewhere besides the Bay. In most cases, only passive recreation use and low density residential development is appropriate in the Resource Conservation Areas provided development design is protective of environmentally sensitive features. The qualities of Isle of Wight's natural resources are an important component of the County's heritage and a major factor influencing the County's continued economic and environmental well being. Major areas of the County in the Resource Conservation Area include: The James River and Blackwater River, Pagan River and Jones Creek shorefront, and the man-made reservoirs such as Lake Burnt Mills, Lake Prince and Western Branch. This is not to suggest that these are the only areas of the County where resource conservation should be practiced, but rather, these are areas where the largest concentrations of environmentally sensitive features exist. Wherever resource constraints are present, development proposals should be carefully reviewed and mitigation measures prescribed. Performance standards for development within areas designated Resource Conservation Areas implement protection policies in order to achieve consistency with implementation requirements of the Chesapeake Bay Preservation Act. These standards provide that: • No development be permitted on slopes exceeding 15 percent where soils are unsuitable. • Development in floodplains should be limited and responsibly managed • Clearing of woodlands and forests should be minimized to the extent possible. • In areas outside a service district only low density residential development should be permitted in those areas of the Resource Conservation Area, which are developable. Within service districts more intense uses may be appropriate when investigation shows no significant environmental constraints. In these situations, the adjacent land use types should be considered for determining the appropriate level of development. • When development does occur in the Resource Conservation Areas, all environmental impacts should be avoided and in cases where impacts do occur, mitigation measures should be employed. • The State and private conservation organizations should actively pursue programs to purchase and/or acquire easements for privately owned lands in the Resource Conservation Areas so they can be preserved. Rural Service Areas Rural/Agricultural Conservation District The Rural/Agricultural Conservation District is intended to maintain and conserve rural character and farmlands in County areas consistent with Comprehensive Plan objectives. Rural/Agricultural Conservation District land areas are intended to provide for a full range of agricultural and farming activities and related uses along with some low-density residential development. Comprehensive Plan 4-17 Isle of Wight County, Virginia The conflicts between farming and rural non-farm development (residential) should be minimized as the needs of farming are acknowledged and non-farm development is accommodated as a subordinate use. When non-agricultural land uses extend into agricultural areas, farms often become the subject of nuisance suits. As a result, farmers are sometimes forced to cease operations. Many others are discouraged from making investments in farm improvements. In recognition of the farmer's “right-to-farm” without being restricted by neighboring residential areas, hours of operation of farm equipment, restrictions on odor-producing fertilizers, and other restrictions designed to limit the perceived negative impacts associated with reasonable farming practices should not be imposed on farming activities within the Rural/Agricultural Conservation District. The general intent of the Rural/Agricultural Conservation District is to encourage farming and maintain rural qualities in areas so designated in the County. Rural/Agricultural Conservation, as a component of the Comprehensive Plan, is not limited to traditional farming but extends to all aspects of the County's rural character. Agricultural land refers not only to tilled fields, but also to open fields, pastures, and woodlands, which are either prospects for additional farm acreage or are valuable as they are for their many contributions to the environment and to the rural appearance of the County. Agriculturally related or support industries (farm implement dealers, supply services, storage and processing facilities, etc.) should be permitted within this district in recognition of the support they provide to the farming community. Residential Density Residential development and density in the Rural/Agricultural Conservation District should be minimized to avoid future conflicts between farming activities and rural homes. Three options are recommended for residential density in the Rural/Agricultural Conservation District. A property owner or developer should be able to choose the option which best suits their needs and objectives. The first density option is based on a sliding scale approach. Using this option, density is determined by the size of the parcel. The second option provides property owners the incentive of higher possible densities if certain standards of rural residential development are met. These density bonus incentive standards include such conditions as; development clustering, visual enhancement to reinforce rural character, rural highway access controls, and restricting sensitive lands or agricultural lands with conservation easements. The third option is the by-right sliding scale/clustering option. The Board adopted this third option in 2007 in response to the mandatory clustering provisions adopted by the General Assembly. These provisions mandate that the County must designate 40% of unimproved lands zoned residential and agricultural for “by-right” cluster development. Sliding-Scale Approach Under this option, the base density for lots of 20 acres or less should automatically be one (1) dwelling unit per ten (10) acres. One (1) additional lot should then be allowed for every additional 40 acres of original parcel size. A 100-acre parcel, for example, would yield four (4) lots. This provision is based on the assumption that parcels of 20 acres or less do not typically constitute adequate land area for productive farming operations, unless they represent specialized non-traditional farming (e.g. nurseries or orchards). The disadvantage of this approach is that, unless managed, it will most likely cause the creation of large lot subdivisions which are land consumptive and do not promote conservation of agricultural lands. To off-set this condition, property owners using the sliding-scale approach should be encouraged to reduce lot sizes through limited clustering provisions that require retention of 70 percent of the original tract size. Clustering/Sliding-Scale Provision Comprehensive Plan 4-18 Isle of Wight County, Virginia Development utilizing the sliding scale approach will be “by-right” commensurate with the goals and objectives of the rural/agricultural conservation district to maintain the County’s rural character and preserve farmlands and forestal uses consistent with the Comprehensive Plan. The standards governing “by-right” development as described in the County’s zoning and subdivision ordinances shall be consistent with the regulations described in Section 15.2-2286.1 of the County of Virginia as amended. The standards applicable to the clustering/sliding scale provision will reflect the following development criteria:  All residential lots created through the act of subdivision should be served by one point of access to County roads.  Residential structures in the subdivision should be located at least 100 feet from the existing County road right-of-way and screened from the right-of-way by an existing or planted landscaped buffer.  All residential structures should be setback at least 100 feet from all active farm operations.  A central water supply system may be provided to serve the subdivisions with over 14 lots.  Lots can be any size desired by the owner, typically ranging from one acre to five acres in size, provided the Health Department standards for septic systems are satisfied. Clustering/Density Bonus Approach As an alternative to the sliding scale approach and assuming public sewer is available, property owners may opt for higher densities as a method to achieve and provide for the County’s affordable housing needs in the rural areas of the community. Under this approach, the base residential density in the Rural/Agricultural Conservation District should be one (1) dwelling unit per 10 acres with at least 50% open space set aside, but may be increased to one (1) dwelling unit per eight (8) acres with at least 60% open space set aside, or one (1) dwelling unit per five (5) acres if at least 70% open space set aside. The five (5) development criteria referenced above with the clustering/sliding scale approach will also apply to the clustering/density bonus approach. Through the clustering/density bonus approach, the developer is able to decrease lot sizes in return for setting aside permanent open space while meeting the affordable housing needs of Isle of Wight County. This provides many benefits including lower land costs for the lot purchaser and decreased road construction costs since lots are grouped together as opposed to scattered throughout the site. The community benefits through provision of open space, farmlands and rural character Using this approach, a property owner with a 100-acre farm can create up to 20 lots (one (1) dwelling unit per five (5) acres) provided they are clustered onto 30 acres of the farm and the remaining 70 acres would be left for farming or open space. The homes would also have to be setback 100 feet from the County road and located on a single access road with driveways. Numerous individual drives onto County roads would not be allowed. The homes would have to be screened from County roadway view, thereby protecting rural character. Homes would also have to be setback from active agricultural operations in order to minimize farming impacts on home sites. The same scenario on a 40-acre property would yield eight lots on 12 acres and would leave 28 acres in open space or farming. Average lot size for lots on both the 100 and 40 acre parcel would be 1.5 acres. Comprehensive Plan 4-19 Isle of Wight County, Virginia The open space land could be left in its natural state or maintained for farming or forestry purposes. Control of the open space land can be left with the original property owner or dedicated to a homeowners association. Land areas encumbered by natural development constraints such as wetlands should be included in the open space. Minimum lot sizes for clustered development in the Rural/Agricultural Conservation district should be a function of soil suitability for septic tank systems. The above described residential density provisions recognize that while rural character and agricultural conservation are important County objectives, there remains a need to allow farmers and rural property owners to subdivide and sell single-family home lots as the need arises. The Plan recommends that rural residential subdivisions be directed to areas of the Rural/Agricultural Conservation District which have good proximity to existing residential areas and commercial and public services. Rural residential subdivisions should not be encouraged in remote areas where County roads are not adequate for increased traffic or in areas where existing agricultural activities predominate, such as in or near the County Voluntary Agricultural and Forestal Districts. The cluster approach described above was adopted by the County in 1997 as part of the new Zoning Ordinance. Previously the County had received proposals utilizing this approach or a variation of this approach, but the Board of Supervisors had denied the requests due to their remote location and lack of adequate roads to serve the proposed development. In 2005, the County approved the first rural cluster that employed the Density Bonus Approach. This development, called Lawnes Point, contains 155 lots on 1,550 acres and is located in the northern most portion of the county. Despite a greater number of established examples of development utilizing this approach, the County will retain this optional form of development for the rural services areas into the foreseeable future. The Rural/Agricultural Conservation Areas is therefore provided in the Comprehensive Plan to preserve rural character and open space, to foster agricultural activities and opportunities, and to protect valuable natural resources. It is further intended to prevent premature urbanization in areas where public utilities, roads and other public facilities are planned to meet rural needs only and where present public programs do not propose infrastructure suitable for development at higher densities. Village Centers Within the Rural/Agricultural Conservation Areas, there are several existing villages and crossroad settlements, which perform a number of important community functions. These include serving as centers for rural residential development and providing for commercial services for surrounding rural areas. The ability of these Centers to accommodate some portion of the future growth of the County is a function of their location and the existing scale of development and range of services provided to surrounding rural areas. Characteristics common to most of these rural Village Centers are the existence of homes, post offices, country stores, agricultural supply operations, home occupations, and structures which house public facilities or civic organizations (e.g. fire station, church, etc). The concept of the Village Center is included in the Comprehensive Plan in order to recognize and provide for the special needs of these rural centers. Originally, these centers included such places as Rescue, Battery Park, Zuni, Walters, Isle of Wight Courthouse, Rushmere, Orbit, Central Hill, Wills Corner, Uzzle's Church and Colosse. These Village Centers are often very different in size, character and function; however, each serves an important role to the surrounding area. In 2003, the Board of Supervisors removed the village center designation from Uzzle’s Church and Colosse at the request of the residents. With this Comprehensive Plan the village center designation was Comprehensive Plan 4-20 Isle of Wight County, Virginia removed from two other rural service centers. Orbit and Wills Corners’ designations were removed due to changes in the character of these rural service centers. These former village centers do not provide or contain any civic facilities, social club facilities, church activities or business operations. These rural service centers serve a multitude of functions in Isle of Wight County. They range in scale from a fork in the road where a general store and beauty parlor are located, to a rapidly expanding community that is beginning to emerge as a service center of regional scope. Their distribution throughout the County is shown on the Land Use Plan Map. Many have historic qualities such as Isle of Wight Courthouse, which suggests future development should be limited in scale and compatible in character. In spite of their unique individual qualities, these settlements share much in common, and collectively they play an important part in Isle of Wight County life. In general, these Village Centers tend to be basically residential in character, but also often offer some employment through limited commercial services as well as public or institutional uses. In general, the Village Centers are areas, which function as rural service centers. The County should preserve and enhance the present character of the Village Centers in order that they may continue to serve their traditional roles in County life. In the future, it is possible that additional Village Centers might be identified. However, their future designation should be a function of their need to serve as service centers in the context of their existing distribution in the County. These new Village Centers should be limited to providing the most basic commercial services for the convenience of the rural population. Generally, the areas shown as Village Centers should:  Remain small in population size.  Remain small in physical area.  Continue to provide limited, highly localized commercial services (such as a gas station or general store, etc.).  Continue to provide limited employment opportunity.  Have a population density greater than the surrounding rural areas which they serve.  Maintain a unique “sense of place” as identified by their existing character, scale, density and architectural style. The need for central water and sewer is not anticipated in the Village Centers. However, in Village Centers where land application of wastewater is a feasible treatment technology (i.e. soils are potentially suitable), these systems can allow greater clustering of residences and opportunities for commercial use. In order to assure the continued small size of the Village Centers, any central water or sewer system which is eventually provided should be built to serve land area and development only within the immediate proximity of the Village Center itself and not extend into adjacent rural areas. Village Center Boundary Delineation Project Until 2003, the village centers were without geographic outline and essentially appeared as places on the Comprehensive Plan 4-21 Isle of Wight County, Virginia county map. The exception to this was Carrsville which had a boundary delineated in the 2001 Comprehensive Plan. In April of 2002, the County proceeded with the Village Center Boundary Delineation Project in order to establish the boundaries for the other village centers. At that time, the Board of Supervisors adopted steps for the project’s community planning process. These steps included the establishment of committees representing each village, committee meetings, public relations, community involvement and input, Planning Commission public hearings and Board of Supervisors public hearings. The committees from each village center met and, with the assistance of the County’s Geographic Information Systems (GIS) technician, created a draft boundary for their village center. A public meeting was held for residents at which time they gave input to the draft delineation of the village center. The first meeting was held at Rescue where the residents believed that more of the surrounding area should be included within the village center. In order to keep the boundary of the village center relatively small as intended by the project, Rescue and, subsequently, the other village centers were given a boundary for both the village center and an expanded area called the community boundary, which establishes a sense of place and identity for residents outside but near each village center boundary. During the project process, the residents of Uzzle’s Church and Colosse decided not to participate in the project and requested withdrawal of the village center designation. The Board of Supervisors approved this request of the residents of these two rural centers. The result of this project was the creation of the Village Center Boundary Delineation Project document which contains maps for each village center and community boundaries. The document also contains a revised description for each village center. In May of 2003, the Board of Supervisors adopted this document as an addendum to the Comprehensive Plan to include the boundaries of the nine remaining village centers. The project document is available at the Department of Planning and Zoning. The revised Village Center descriptions and boundaries are herein incorporated. Battery Park First known as Pates Field until 1692, Battery Park is rich in history and experience. It is the first recorded village in the County. Battery Park’s history begins as early as 1607. It was near this village in an area known as Pagan Point that the Warrosquoyacke Indians lived and traded with Captain John Smith. Years later in 1690, the General Assembly authorized the building of towns or storehouses in every county exporting tobacco to accommodate the increase of production of this crop. Pates Field was designated as the Isle of Wight site. Its proximity to the Pagan and James River made it a prime location for shipping. The anticipation was that this designation by the General Assembly would create a booming town built around the wharf. And while it did not meet this expectation, those who reside in Battery Park find it quaint and enjoyable. After the Civil War, the village was renamed Battery Park for the rows of defense batteries placed there during the war. Before the construction of the James River Bridge, Battery Park had a steamboat dock with daily trips to and from Newport News and Norfolk. Oystering has traditionally been the major industry of the community with as many as three-fourths of its residents engaged in the business shortly after the turn of the 20th century. Furthermore, at one time Battery Park, along with other public seed oyster areas along the James River, was considered to be one of the largest and most productive public oyster seed areas in the world. Watermen traveled from other parts of the state to shuck oysters in this area. Unfortunately, oystering in Battery Park diminished in the early 1940’s prior to World War II. Comprehensive Plan 4-22 Isle of Wight County, Virginia Many watermen left the waterways and took jobs in more factory-oriented professions. Located on the other side of Battery Park is the village of Rescue. For years these two villages were separated and people reached either side by some waterway craft. A bridge connecting Rescue and Battery Park was constructed in the early 1900’s. First constructed as a drawbridge, the bridge was difficult to move. Perhaps, more perplexing was the fact that the foundations of the first bridge were located on marshy land that caused the bridge to sink. This first bridge lasted until 1937, when it was replaced with a bridge located south of the first. There is one church in Battery Park. The Battery Park Baptist Church is a dominant structure in the village. It was organized in 1899 and the church is located at the intersection of Warwick and Newport Street. Battery Park also has its own post office, located at the intersection of Todd Avenue and Warwick Street. The post office was established in 1892. The Village Center boundaries are shown on Map 4-2. The village center consists of the original platted lots located on Todd Avenue, Warwick Street, Battery Street, Newport Street, Park Street, River Avenue and Hampton Street. It continues southeast along Rescue Road ending at Battery Park/Rescue Bridge. Located within the village boundary are Battery Park Baptist Church, the post office, a small industrial business, and single-family residences. The Village of Battery Park is quite unique and quaint, and its character should be preserved. The map also shows the boundary for the larger community of Battery Park, which begins at Battery Park Road east of the Gatling Pointe and Gatling Pointe South Subdivision and transverses south to include Fair Hills Lane and Hayes Lane. Its eastern boundary is the Jones Creek and its northern boundary is the James River. Carrsville Carrsville is among the larger villages in land area in the County but in recent years has remained limited in population size due to limited public facilities available to service development. The Carrsville Elementary School, Post Office, and fire station are noteworthy community facilities in the village. The village is located along Route 58 near Suffolk. Significant amounts of new development in this area are not anticipated within the near five-year planning period but may occur at some future point in time concurrent with the extension of the Hampton Roads Sanitation District sewer facilities through this corridor. As development occurs in the Carrsville area, it should respect the village character of the development that is currently established in the area. The extent of the Carrsville Village Boundary is shown on Map 4-11. Central Hill The focal point in this village is the hill, on which a church sits overlooking residential homes and farming operations. Although it is uncertain where the name Central Hill originated, present day residents of the community believe that it indeed had something to do with the hill itself. Central Hill is known for its integral role in the lumbering industry, one of the largest industries in the County. The first lumbering operation in the village began in the late nineteenth and early twentieth century with the expansion of the Fergusson Brothers’ lumbering business in the Rushmere area and later with the Surry Lumber Company. The lumbering industry was present in Central Hill area until Comprehensive Plan 4-23 Isle of Wight County, Virginia 1927. After lumbering operations ceased in Central Hill many of the employees, who migrated here for the work, decided to permanently reside in Central Hill in the housing that had been provided for them. County records show that in the same year the lumber business closed, land was platted in the Central Hill area. According to community residents the names of the avenues in the subdivision are named for the native state from which the workers migrated. The names of the avenues are Maryland, North Carolina, South Carolina, Virginia and Florida Avenue. Virginia Avenue was renamed Mount Olive Avenue after the Mount Olive Apostolic Faith Holiness Church during the street naming process to avoid the duplication of street names (namely Virginia Avenue). A school was established in the 1924-1925 school session to educate the children of Central Hill and surrounding area. The school was located within the village center. The earliest church established in Central Hill was the Central Hill Baptist Church (circa 1885) located in the center of the village atop the hill. Records indicate that the name Central Hill came before the church, indicating that the church received its name from the village. Actually before the church was known as Central Hill Baptist it was Reedy Branch Baptist Church. Also located in Central Hill is Mount Olive Apostolic Faith Holiness Church, located on Mount Olive Avenue, which was established in 1941. The Village Center boundaries are shown on Map 4-3. The village center is essentially the original Central Hill subdivision for the Surry Lumber Company workers. It includes Maryland, North Carolina, South Carolina, Mount Olive and Florida Avenues. Central Hill Baptist Church, Mount Olive Apostolic Faith Holiness Church and a small general store are all located within the village center boundary. Although Central Hill is primarily a residential community, there is potential for limited commercial development in the village to provide essential goods and services to the Central Hill residents as well as other County residents in the surrounding rural areas. There may also be opportunity for the development of farm service and supply businesses. The map also shows the boundary for the larger community of Central Hill, which begins at Central Hill Road and Courthouse Highway (Route 258) and extends down Central Hill Road to Broadwater Road. The Community Boundary was meticulously drawn to ensure that areas that had its own identity, but not necessarily designated as a Village Center, were not included in the boundary. In addition, it was drawn as not to include property owners that felt they were not located in the Central Hill community. To this end, the boundary extends down Pope Swamp Trail and stops before what is known as the Whitely area. It includes only a small portion of Peanut Drive, and it extends down Whispering Pines Trail, stopping just before the campground. Lastly, the boundary does not include the parcel historically known as Scott’s Crossroads located at the corner of Central Hill Road and Foursquare Road. Moderate brick and wooden single-family residences on average-size lots characterize a large portion of the Central Hill community. However, there are a few larger brick homes that sit on fair amounts of property within the community boundary. Additionally, there is a peanut farm, cow pastureland, a hunt club and large farming fields located within the community boundary. Isle of Wight Courthouse The area now known as Isle of Wight Courthouse was open land used for farming and lumbering operations. Francis Boykin, a very popular and influential man in the County during the late 18th and very early19th century, owned a large tract of land in this area. He petitioned the county to move the courthouse from Smithfield to his property, which he and others claimed was a central location for all Comprehensive Plan 4-24 Isle of Wight County, Virginia county citizens. He was also the owner of Boykins Tavern, built ca. 1780, located on the property next to the County Complex. Boykins Tavern was purchased by the County in 1973 and registered as a Virginia Historical Landmark and the National Register of Historical Places in 1974. The County recently renovated the tavern and conducts public tours. Since the County Courthouse and office complex are located here, Isle of Wight Courthouse Village differs from other village centers in the County. The significant weekday activity created by the government center, as well as Isle of Wight Academy, a post office, The Isle of Wight Christian Church and a diner, coupled with the lack of a large residential base, creates a community that is truly unique. Businesses and services such as restaurants and offices, which would support this daily activity, should be encouraged. However, the form and appearance of such development should be controlled to ensure compatibility with the historically significant structures of the village. A few single-family residences are located in the village center are along Courthouse Highway (Route 258) and Poor House Road. New residential development should be encouraged but should be guided into a village form rather than stripped along Courthouse Highway. As the County seat, Isle of Wight Courthouse should be given special consideration and attention to ensure it will remain a source of public pride for County residents. The larger Isle of Wight Courthouse community boundary extends north to Harry Wilson Road, encompassing acres of farm and cattle pastureland. The boundary continues east to the intersection of Bob White Road and Poor House Road. Its southern boundary is designated along back property lines of parcels fronting on Poor House Road. The southern boundary crosses at Orbit Road and continues across Courthouse Highway. Its western boundary encompasses a portion of Central Hill Road and continues northwest along Trump Town Road. The Village Center Boundary and the larger Community Boundary are outlined on Map 4-4. Rescue This historic coastal village began as the subdivision of a farm in 1882. Because of its location on the eastside of the Jones Creek, approximately one-half of a mile from its mouth, it soon became a thriving harbor and a commercial dock for watermen engaged in fishing and oystering. The Jones Creek separates Rescue from Battery Park and Smithfield. As folklore has it, Rescue got its name because it was difficult to get mail to Rescue, which was delivered by mule and on a certain occasion, as the mule appeared in the fishing village; someone yelled that the mail had been “rescued”. With construction of the Rescue Bridge, connecting Rescue and Battery Park, the task of mail delivery was made easier, as well as travels to and from Smithfield. Prior to the construction of the bridge the residents had to go either by boat to Smithfield or drive the long way around by Titus Creek and Fulgham’s Bridge. The location of the bridge marks a historic location with the first bridge being constructed around 1913. The history of the bridge should be preserved as integral part of Rescue’s history. Rescue continues to retain the character of a close-knit rural fishing village and the integrity of this character is intended to be protected in delineating this Village Center. Within the Village Center are Comprehensive Plan 4-25 Isle of Wight County, Virginia homes, two marinas, a restaurant, post office, and a community center (formerly the old Rescue school constructed in 1925, which currently serves as the meeting place for the Rescue Community League and Ruritan Club). There are also two historic churches located just outside of the Village Center boundaries, Riverview United Methodist Church (founded in 1887) and the Friends Church (founded in 1913). The Village Center boundaries are shown on Map 4-5. The map also shows the boundaries of the larger community of Rescue, which begins at the intersection of Boundary Road and Smith’s Neck Road and encompasses lands north and east to the James River, and west to the Jones Creek. Historically, Boundary Road has always been the dividing line separating the Rescue community from the Carrollton area. The historical boundary was used for documenting birth certificates, as well as for school districting. The Jones Creek Boat Landing located at the end of Boundary Road is located in the Rescue community. Rushmere As the northwestern gateway into the County on Route 10, the Rushmere Village is an important area, which requires careful consideration of land use decisions. Originally, Rushmere was named Fegusson’s Wharf, after the large wharf built by a lumber businessman in the late nineteenth century. A bogie railroad track was built to transport lumber from the end of Track Lane to the wharf on the James River at the end of Ferguson’s Wharf Way, marking this crossroad at Old Stage Highway as a historic location in Rushmere. The old post office and general store were also located at this intersection and the Rushmere Volunteer Fire Department was constructed there in 1990. Although there is no longer any public access to the wharf and the old post office and general store have since closed, the historic significance of this intersection remains and should be preserved. The Village Center boundaries have been designated slightly north of the historic crossroad and are reflective of commercial activity that has developed at the intersection of Fort Huger Drive (Rt. 676) and Old Stage Highway (Rt. 10) with the location of a convenience store and the higher density residential development that exist in this area. A car wash is also proposed at this location and just north of the convenience store, approximately forty-two (42) acres of vacant land is zoned for more residential development. New development should be guided to areas off of Route 10 to create a more centralized and cohesive community and avoid the problems associated with strip development. The old school site is also located within the area of the Village Center boundaries, which presents an opportunity for cultural preservation. The Village Center boundaries are shown on Map 4-6 and a star has been marked to identify the historic area. The map also shows the boundaries of the larger community of Rushmere, which are mainly representative of the boundaries delineated by the Census Bureau designating Rushmere as a census designated place. The community borders the Surry line and extends approximately .4 mile south of the intersection of Burwells Bay Road (Rt. 621) and Old Stage Highway (Rt. 10), encompassing the Burwells Bay area. The first known recorded history in the Isle of Wight County was noted to have occurred in the Rushmere community when Captain John Smith stopped near Burwells Bay to trade beads with the Warrosquoyake Indians for food to save his starving colonists. The post office at Rushmere was first located at Burwells Bay as indicated by records dating back to 1834, and the first formal gardens in Virginia were located at a spot in Burwells Bay called “Shoal Bay”, where the lawn terraced down to the Comprehensive Plan 4-26 Isle of Wight County, Virginia beach. In the 1920’s, the Burwells Bay area thrived as a small resort with a dance pavilion built over the water and contained a public acre along the deep waterfront of the James River where people could swim and have church picnics. The public acre, called “The Acre”, still exists and is now used for family retreats. Presently, Burwells Bay contains several single-family residential dwellings. The history of the Burwells Bay area should also be protected and preserved, and careful consideration should be given to any development proposed in the area to maintain the character of the existing community. Rushmere has traditionally been home to many watermen who conduct fishing and oystering activities from the Tyler’s Beach Boat Harbor, located further north along the James River. A County-owned boat ramp has been constructed and the harbor and channel have been dredged through the 1990’s. Additional dredging is needed and will be undertaken by the United States Army Corps of Engineers once a suitable disposal site is established. Tyler’s Beach remains an important harbor for watermen from throughout the region. The historic Fort Huger, used during the Civil War, is also located within the Rushmere community. The County has taken steps to preserve this great historical treasure. Walters Located in the area formerly known as Ducksville, during the Civil War era, Walters has a rich history in the agricultural and industrial industry. As early as 1905 the old Virginian railroad passed through Walters delivering coal from the Alleghenies and West Virginia to Norfolk providing fuel for ocean-going vessels at Sewell’s Point. The railroad could have also provided a means of transportation for farming operations, like the Walters Cotton Ginning Company that operated from 1913-1929, to ship their goods or produce. The railroad passed through Walters until 1959 when it merged with Norfolk and Western. A post office was established in the village in 1912 and closed in 1963. It is one of two post offices in the county that operated for over fifty years. Citizens of Walters now receive their mail in the town of Windsor. Cox Heights, the first platted subdivision in Walters was also created in 1912. It is interesting to note the names given to the streets within the subdivision; Joyner, Bradshaw, and Cox. These are the last names of long lasting families in the County, dating back to the early nineteenth century. Duck’s store, a local grocery store, was located on the present site of Mount Carmel Christian Church. The church was organized in 1871. The present building was erected in 1900. Present day Walters is home to various private-farming operations where goats, cotton and other agricultural produce are raised or grown. A peanut buying facility is located on Bradshaw Avenue in the Cox Heights subdivision. The Village Center boundary is shown on Map 4-7. As the map indicates the village boundary begins at River Run Trail and Walters Highway and ends at Stevens Drive. Because the Villages of Walters extends linearly along a major corridor, future development should minimize direct, individual access to Route 258 to avoid excessive entrances and exits, which would impede the smooth flow of through traffic and create potential hazards. Currently, the village includes single-family residences, Mount Carmel Church (circa 1871), the Walters Ruritan Club facility, a general store, an agricultural supply/machinery store, farms, pastureland and Indika Farms, Inc. There are several vacant commercial structures in Walters which represent opportunities for future redevelopment and rehabilitation. Comprehensive Plan 4-27 Isle of Wight County, Virginia The map also shows the boundaries of the larger Walters community, which begins, just between Colosse and Ballard Road. It extends linearly down Route 258, encompassing both sides of the highway and ends between Holly Run Drive and Lawrence Drive. Zuni Zuni, first established in 1870 as “Zuni Station”, was a train stop along the Norfolk Southern Railroad (formerly Norfolk and Petersburg Railroad). As a result of the excellent farmland in the surrounding area, Zuni has traditionally had a large peanut market and at one time a peanut factory. Local farmers used the train stop to transport bacon, fruits, vegetables, peanuts, and lumber. The word “Station” was dropped in 1880. This farming community is located six miles west of Windsor near the Southampton County border and continues to maintain railway access via the Norfolk Southern Railroad and has primary highway transportation access along Route 460. The village has potential for development given its access to rail and highway transportation and proximity to the Blackwater River. However, care should be taken to preserve the rural character of the community and development should be focused rather than stripped along Route 460. Furthermore, as one of the gateways to the County, it is important that the form and appearance of new development in Zuni be managed to ensure an aesthetically pleasing and functional community, which allows for the safe and efficient movement of traffic along Route 460. Existing land uses in the Village Center include homes, a post office, dentist office, thrift shop, convenience store/gas station, Bethany Presbyterian Church and the Tabernacle of Praise Full Gospel Church. There are also several vacant commercial buildings, which represent opportunity for redevelopment and rehabilitation. The Village Center boundaries are shown on Map 4-8. The map also shows the boundaries of the larger community of Zuni, which are mainly representative of the postal boundaries. Future development and redevelopment in County Village Centers should provide for commercial expansion while preserving the community's rural character. Commercial development in Village Centers should be designed to be compatible with rural settings. New buildings should be rural in character, should respect the architectural character of existing buildings, and should be built with setbacks and building lines similar to other existing buildings, In addition, the use of natural materials such as brick, stone, wood siding and slate should be encouraged as opposed to galvanized metals, exposed concrete, plastics, or vinyls. Procedures should be adopted to ease the procedure for converting existing homes into commercial uses in order to encourage small commercial development serving agricultural, neighborhood and tourist needs. The Plan recommends specific planning and design studies be undertaken by the County for the future development of each of these Village Centers. Development Service Districts The Land Use Plan Map indicates designation of three strategically located Development Service Districts (DSDs). They include the Newport, Windsor and Camptown. Each of their locations generally Comprehensive Plan 4-28 Isle of Wight County, Virginia correspond with the location of the major County transportation corridors and existing or planned future Hampton Roads Sanitation District (HRSD) sewer and water service areas. Areas designated DSDs generally have served and are expected to continue to serve as the principal residential, commercial and employment centers of the County. These areas comprise the most suitable locations for future growth and development. Growth in and around these areas will prevent the outward sprawl of development into other County areas, and concentrate future residential growth in areas where residents can be economically provided with utilities, services, and employment. In addition, the impact upon the County road system will be minimized since families will have the opportunity to be located physically close to the jobs and services, which they require. These considerations, plus the County interest in preserving the open character of the County's outlying rural areas, indicate that the areas designated as DSDs should accommodate most of the County's residential, commercial and industrial growth through the year 2020. Economic development objectives and recommendations contained in later sections of the Plan emphasize the importance of providing opportunity for the location of industrial, commercial and office development within each of the three DSDs. The degree and type of industrial or commercial development to be encouraged in each of the districts is a function of existing uses in the district and the nature of economic development that may be most appropriate based on the availability of services and utilities needed to support it and land availability. Mixed Use Areas/Activity Centers and incorporated Towns within or near the DSDs should be the focal points for commercial service and business development, higher density residential development, and compatible industrial development. The three DSDs share several common attributes. Each is subject to greater development pressure than many other County areas, particularly rural and/or agricultural areas. Each either has in place or provides opportunity to put in place the kind of services required by development. These services include an existing or planned transportation system that can accommodate the movement of people and goods, and sewer and water facilities that can service development at greater residential densities or can service industrial and commercial uses. Finally, each of these areas is in some way already characterized by some level of development activity, which has already created some demand for County services and public facilities. The major advantage of the DSD concept is to map in advance those areas where the County will accept a responsibility for providing infrastructure or will accept the responsibility for working with the development interests of the County to be sure it is put in place. However, this in no way implies that the full costs of development will be borne by the general County taxpayer. In providing opportunities for development in these areas, the County can thereby better achieve its resource protection and its agricultural conservation objectives by reducing pressure for development in other County areas dominated by farming activity or sensitive natural resources. Growth in the Newport and 460/Windsor Development Districts (including the Town of Windsor) can be more cost effectively managed in that both areas are currently undergoing the planned expansion of central sewer and water facilities by the County, the Hampton Roads Sanitation District or the Western Tidewater Water Authority. The challenge is to ensure that public services and facilities and the highway systems keep pace with the conversion of land in these areas from rural to urban. Likewise, the plan must provide protection for natural resources such as the James and Pagan Rivers and elements of rural character that are pervasive as well as desirable in these areas. The DSDs will be those areas where more than 80% of new households should be located to implement the contained growth philosophy discussed earlier in this chapter. To assure they fulfill their intended function, the County will need to be proactive in its efforts to assure infrastructure is provided to support growth in these Comprehensive Plan 4-29 Isle of Wight County, Virginia areas. Each of the DSDs is described in greater detail below. This is followed by a discussion of the Planning Consideration for the DSDs. While the land use areas are established in Table 4-2 presented earlier in this chapter, the Planning Consideration more fully describes the concepts suggested for Mixed Use Areas/Activity Centers in particular. This is followed by a discussion of the Planned Unit Development Districts, which can serve as the primary tool for implementing mixed use areas, in addition to utilizing a mix of the seven land use planning districts to reflect the element of an Activity Center. Newport Development Service District A Northern Development Service District was first established in 1991 and included approximately 17,200 acres. The Newport DSD, which replaced the former Northern Development Service District (NDSD), as shown on map 4-9, encompasses a total of approximately 5,000 acres representing a 70 percent reduction in the overall size of the District. The change eliminated much of the land area along the Route 10 corridor and areas near the James River shoreline. The boundary change also eliminated large areas to the north and south of the Route 32/258, Route 17/258 and Route 669 corridors which were formerly included in the District. The boundaries of the Newport DSD are defined on Map 4-9. The District Land Use Plan established a new or revised development district boundary and categorized proposed (and existing) land use into land use planning areas (see Map 4-9). The district is broken down into five land use planning areas. Table 4-4 lists the proposed land use planning areas by acreage for the development district. Table 4-3 lists the location, character and proposed land use(s) for each category. In effect, the land use plan for this district represents a tiered land management concept that places the least intense land uses (Resource Conservation Areas) closest to the most sensitive natural resources and the most intense land uses (Mixed Use Activity Centers and Business/Employment planning areas) along the existing major highway corridors where transportation and other services are existing or can be provided in the most efficient manner. Table 4-4 Newport Development Service District/Land Use Districts Land Use District Designation Newport District Land Area (acres) Percent of Total Mixed Use Activity Center 1,246.5 18.6% Business and Employment 481 7.2% Suburban Residential 244 3.6% Suburban Estate 2,543.5 37.9% Resource Conservation 1891 28.2% Other (includes Right of Way) 300 4.5% Total 6,706 100% The Newport DSD is a likely candidate for a greater level of development than other areas in the County Comprehensive Plan 4-30 Isle of Wight County, Virginia due to its greater proximity and accessibility to the Peninsula and Northern Suffolk. This area is served by HRSD extension of sewer facilities. Connections between the Bridge Tunnel and Interstate 64 create an effective regional beltway near the County's Northeast edge increasing the accessibility of this part of the County. For all these reasons, areas within this DSD appear to have greater market support for potential future residential, commercial, and office development than other areas of the County. Route 17 Corridor Master Plan Because the Newport DSD is a candidate for increased growth pressure, the County engaged in a master plan process in 2006 specifically for the Carrollton Boulevard, or Route 17, corridor in the eastern half of the DSD. The Master Plan seeks to ensure the orderly development of future growth by providing a design framework to guide the location, form, and design of new development consistent with the Isle of Wight County Comprehensive Plan. The Plan identifies the Bartlett intersection as a key activity center while recognizing Carrollton Boulevard's role as a major transportation corridor. The future land use plan in the Corridor Master Plan updates the 2001 Comprehensive Plan and designates a mix of uses for a substantial portion of the corridor area. The Board of Supervisors adopted the final Plan in November 2007. Newport Development Service Overlay District The current County Zoning Ordinance, adopted in 2005, established a new overlay district specifically for the Newport DSD. The intent of this overlay district, called the Newport Development Service Overlay (NDSO) District, is to preserve the historic character, architectural forms, patterns and significance of historical sites within and adjacent to the Newport DSD. The NDSO essentially replaced the Highway Corridor Overlay (HCO) within the Newport DSD but covers the whole DSD rather than just the 500 feet on each side of the highways. The initiatives of the NDSO District include:  Encourage building designs that promote the character and value of the District;  Encourage contiguous, mature and healthy landscaping in site design, parking lots and along major corridors within the District;  Encourage site design techniques that maximize public safety and promote the character of the District through the effective design of buildings, parking lots and public spaces;  Provide for the continued safe and efficient use of roadways;  Maintain natural beauty and scenic, cultural, and historic character of the District, particularly distinctive views, vistas, and visual continuity;  Promote traffic calming devices that provide safe on-site circulation of traffic, vehicular, pedestrian or bike traffic;  Promote flexible design criteria to ensure the re-use of non-conforming property;  Encourage sign design standards that are functional and efficient, decrease visual clutter, and are compatible with building designs within the District;  Encourage the interconnectedness of commercial, office, civic and residential uses through the use of roadways, pedestrian walkways, and bicycle paths; Comprehensive Plan 4-31 Isle of Wight County, Virginia  Encourage site and building design elements that promote human scale development;  Encourage the preservation of open space for active and passive recreation  Encourage public access of waterways throughout the use of greenway/pedestrian walkways;  Promote Best Management Practices facilities (BMPs) that enhance the site design and promote health and safety.  Encourage the use of clustering in residential development to preserve open space, trees and greenways, and reduce the overall impact of new development on the habitat.  Encourage the use of Traditional Neighborhood Development (TND) design concepts to minimize impact on public services, maximize the use of public infrastructure and allow a mix of residential uses with compatible commercial and civic uses that offer employment opportunities as well as provide services to the neighboring residential community.  Encourage the use of appropriate lighting standards to promote safety and protect against light intrusion and glare. The Zoning Ordinance text for the NDSO District provides a clear and consistent set of design standards that apply to all properties within the district. All development within the district must adhere to the procedures, standards and guidelines for this overly district in addition to the standards present for the base zoning district. For a more detailed discussion of the NDSO District see the Zoning Ordinance. Benn’s Church Master Plan - Benn’s Church Activity Center “Roadmap for Growth” In the Fall of 2003, a number of property owners approached the County with plans to develop their land in the Benn’s Church area within the Newport DSD. County staff suggested that these property owners and the County work together to create guidelines for the future development of the area. The County and interested parties formed a partnership and engaged a consultant to prepare a Master Plan. Since the process for creating the Master Plan relied on community involvement, a charrette was held in order to solicit the input of the public in November of 2003. The consultant considered the concerns and ideas of the public and incorporated these into the Master Plan. The completed document, titled Benn’s Church Activity Center “Roadmap for Growth” was reviewed by the public again in March of 2004 and the consultant later prepared the document for formal public hearings. The Planning Commission held public hearings and, after resolving concerns, the Commission recommended approval by the Board of Supervisors. In June of 2004, the Board of Supervisors held a public hearing and subsequently approved the Master Plan consequently amending the County’s Comprehensive Plan. The Benn’s Church Master Plan does not replace or change the Comprehensive Plan but does supplement the Plan with additional guidelines for development. The Master Plan gives more detail and greater guidance for near term and future term development within the Benn’s Church area and includes a specific emphasis on the future traffic system. This Plan also ensures future development is consistent and compatible with existing land use. It strives to preserve the area’s historic appearance and value by outlining design and structural guidelines. These guidelines encompass both residential and commercial development. The complete Benn’s Church Activity Center “Roadmap for Growth” is appended to this Comprehensive Plan as Appendix A. Comprehensive Plan 4-32 Isle of Wight County, Virginia The Windsor Development Service District The Windsor DSD is also targeted for future growth. Within much of this district, sewer and water facilities have been extended to accommodate growth. While the level of development activity anticipated is less than that in the Newport DSD, sewer availability together with adequate transportation service capacity via State Route 460 suggest some level of development activity can be expected in this area. Areas along the Route 460 corridor and Norfolk and Southern rail line have strong potential for future industrial development. The Shirley T. Holland Commerce Park, located east of the Town, has been established as one such location for business development. Map 4-10 identifies the extent of the Windsor DSD and the range of land uses proposed within this district. With the 2001 annexation of vacant land, much of the residential development proposed within the district over the next 20 years may be absorbed by growth within the Town of Windsor. Most of the land area surrounding the Town is therefore designated a Town Growth Area. An area just west of the Town is proposed for business and employment growth, but its development is contingent on new road improvements in the form of the Route 258 bypass shown on the map. Industrial development is also planned for the existing County industrial park and for lands located Southeast of Town along the Norfolk/Southern Rail line. Remaining areas have been designated for Conservation Development thus limiting the density of residential development within the Windsor DSD in locations outside the Town. The County recently purchased approximately 600 acres to the south of the Town of Windsor and is currently investigating the possibility of developing an intermodal park to include this property. Based on Port Authority and VDOT studies, there will be significant background truck traffic utilizing the new Route 460 corridor for transporting goods to and from area ports. With the expansion of the Windsor DSD and the Planned Industrial land use designation, plans can be made for optimal travel routes which could include an interchange on the new Route 460 in or near the Town. An intermodal park with access to this new interstate as well as nearby rail lines will place Isle of Wight County in a strategic location for future commercial and industrial growth. The Windsor DSD Future Land Use Map expands the existing DSD to include new County-owned property and surrounding area with a "Planned Industrial" designation. In addition, properties located between the expanded DSD and Sunset Drive which are currently enrolled in the Knoxville Agricultural/Forestal District are contained in an area identified as a “potential DSD expansion area." These parcels will retain their Rural Agricultural Conservation designation while providing for the possibility of extending the DSD to include this area in the future. Should the properties in this area leave the Agricultural/Forestal District and apply for a rezoning, the recommended land use designation for these properties is Planned Industrial. Including these properties in a potential future expansion area will help to alleviate the concern that future property owners may not be aware of the intermodal park plans and may create unintentional land use conflicts. The Camptown Development Service District In 2001, the Camptown DSD (formerly the Southern DSD ) was substantially reduced in size from its 1991 delineation which extended from Carrsville to the County's southernmost border. The former large district was reconfigured to be roughly one-half its former size and no longer included areas in and around Carrsville. As a result of its elimination from the DSD boundary, in 2001 Carrsville was re-designated as a Village Center. Comprehensive Plan 4-33 Isle of Wight County, Virginia In 2005, the Board of Supervisors authorized the formation of the Southern Development Committee, made up citizens from the southernmost portion of the County. The primary goals of the committee are beautification of the area and increased residential and commercial development in this portion of the County. To accommodate growth within the DSD, the Southern Development Committee requested that the boundary of the Camptown DSD be returned to the original 1991 delineation. With this update of the Comprehensive Plan, the DSD boundary has changed to increase its size slightly by including a small area to the east of the existing DSD boundary along Route 58. A limited increase in the size of the DSD was recommended in order to allow the community to undergo a focused transportation, fiscal and land use analysis together with a strong public input process to develop a land use map for the Route 58 corridor, including the Camptown DSD and the Village of Carrsville, which reflects the most efficient pattern of development to accomplish the community’s vision. The Plan will include a prioritized implementation strategy for economic development, transportation improvements, and community facilities including goals, objectives, actions, and possible funding sources. The Plan is expected to be completed in the fall of 2008. As part of the Plan update, the Southern Development Committee proposed to reduce the size of the Carrsville village center which is currently outside of the Camptown DSD. The Carrsville Elementary School, Carrsville Community House, the Post Office, and fire station are noteworthy community facilities in the activity center. The community is located along Route 58 business, near the Suffolk line. Significant amounts of new development in and around the Carrsville Village Center are not anticipated within the near five to ten-year planning period but may occur at some future time concurrent with the extension of the Hampton Roads Sanitation District sewer facilities through this corridor, and the expansion of the existing public water service. As development occurs in the Carrsville area, it should respect the rural village character of development that is currently established. The reconfigured Camptown DSD includes several large tracts suitable for industrial and residential development. In close proximity to these developable tracts is the only general aviation airport in the County, located at the western end of the DSD. In concern for safety and the viability of the airport, development in the area around the airport, especially at the end of the runway, should be assessed with close consideration of flight operations. High density residential development, schools, hospitals and other development that will concentrate large numbers of people should not be permitted in the area below flight operations, especially the takeoff and landing of aircraft. An avigation easement is in place at the east end of the runway to increase flight safety. This was created by the City of Franklin, the owner of the airport, in cooperation of the property owners within the easement. The establishment of an Airport Land Use Compatibility Plan (ALUCP) can further increase the element of safety around the airport. An ALUCP will designate zones that restrict certain development and population densities around the airport. In order to create an ALUCP, the safety zones, standard traffic patterns, overflight areas, noise contours must be established by the airport. Another consideration for development in the Camptown DSD is the limited sewer and water service currently available. At this time, only a small portion of the Camptown DSD is provided sewer service and water service. The County adopted a sewer and water master plan in 2008 that proposes the expansion of sewer and water services for the Camptown DSD. Even with the adoption of the plan, district-wide services are not foreseen within the next five to ten years. Therefore, major development activity is not expected to be substantial in the short term although water and sewer services will be provided to support opportunities for business/industrial development, and some degree of residential development necessary to support the economic sustainability of the area. The County airport location, rail access, proximity to the Route 258/58 corridors and Route 260 connector, the presence of existing utilities, and the strong presence of existing industry (International Paper, Inc. and Franklin Equipment Comprehensive Plan 4-34 Isle of Wight County, Virginia Co.), all suggest future industrial development opportunities may be greater in this location than other alternative locations in the County. The configuration of the Camptown DSD is shown on Map 4-11. Planning For Development Service Districts Ensuring the high quality of new development within the DSDs is a major objective of the Plan since the majority of future County growth will be directed to these areas. To improve the visual and functional qualities of development within the DSDs, the County will need to evaluate and revise its land use management ordinances to establish performance standards for landscaping, control of access, lot coverage, and buffering from adjacent transportation corridors. Future commercial and industrial forms of development within the DSDs should be carefully evaluated to ensure compatibility with existing and planned residential areas. Strip forms of commercial development along major County roads have not always enhanced the visual quality of development and over time have impaired the ability of the roads to serve through-traffic. Future areas designated for commercial development should be large in size (e.g. 10 to 15 acres) and should be located at intersections providing site frontage on at least two streets with adequate depth to provide space for well-planned service roads. Such sites should utilize access provided by service roads and should be adequate in size to accommodate several uses with shared access, thereby minimizing multiple outlets to the major road system. Larger commercial lot sizes would provide space to accommodate landscaping between buildings, parking areas, and roads. Reverse lot frontage development, which places parking areas behind commercial and office buildings would also improve the appearance of development. Clustering of residential development should be encouraged within the DSD to maintain open space. Such development, even when exclusively residential in nature, should be buffered and separated by landscaping from major routes or adjacent incompatible land uses. Permitted development density and intensity should not be uniform throughout the DSDs. Existing single-family neighborhoods should be buffered from high intensity non-residential and future high-density residential development. The Mixed Use Areas/Activity Centers identified on the Land Use Plan Map are intended to accommodate higher land use intensities and provide a focus for development centers within the DSDs. This designation assures variety in development form and identifiable commercial and residential centers of activity within the overall DSD area. Since highest residential densities will be encouraged in the areas designated as Mixed Use Areas/Activity Centers, generally lower densities should be prescribed in other portions of the DSDs. Finally, it is important to note that residential density designations within the DSDs will be influenced by the existing development pattern already established. Construction of zoning districts and standards for development will require focus at a site by site level to frame districts and standards which respect existing neighborhood patterns, densities, and soil conditions in the absence of central sewer systems. Mixed Use Areas/Activity Centers represent opportunities to cluster future development into regional centers which serve the commercial services and retail shopping needs of current and future County residents. Each Mixed Use Areas/Activity Center should provide opportunities to establish a recognizable center of development with its own unique “sense of place” within the County. Future development will vary somewhat based on the existing pattern of development and the future development mix which occurs. However, the County should encourage traditional neighborhood development (TND) form within Mixed Use Areas/Activity Centers. Characteristics of this form of development are readily apparent in the Town of Smithfield and include: Comprehensive Plan 4-35 Isle of Wight County, Virginia Figure 4-1 Traditional Neighborhood Design  mixed land uses  grid street patterns  design emphasis on pedestrian circulation  intensively used open spaces and often a “village green” to provide orientation and define a village center.  clearly defined streetscapes by virtue of smaller front yards on narrow lots that foster a sense of enclosure and a sense of community  architectural character reminiscent of the late 19th and early 20th Century Each Mixed Use Area/Activity Center, however, should generally evolve as a mixed-use regional center for residential, office, retail, and service development. Light industrial development may also be appropriate in some areas in the form of well-planned business and industrial parks. Planned Unit Development Districts Planned Unit Development Districts (PUD) are suggested as a tool that can be used to accommodate the mixed uses proposed within designated Mixed Use Areas/Activity Centers. The PUD Districts allows for the creation of basic performance standards such as those outlined above in the description of the Mixed Use Areas/Activity Centers. The PUD concept allows for great flexibility in design and layout in exchange for conditional approval premised on those designs and layouts. The County may also want to consider the use of the PUD for application in other areas within the DSDs. This would require basic performance standards to be structured in the County Zoning Ordinance. These designations will be limited to locations where public benefits, in the form of highway improvements, provision of affordable housing, provision of parks, provision for sites appropriate for construction of schools or other needed community facilities, are provided as a part of the development approval process in exchange for higher densities. Threshold size and location requirements for their designation will be framed in County ordinances to guide decisions concerning their location and criteria for approval. Designation for sites as PUD Districts should be determined on the basis of conditional zoning action whenever projects are evaluated and approval awarded to those development proposals, which offer specific County or neighborhood benefits and/or a demonstrated capability to implement County Comprehensive Plan objectives. Examples of objectives for which approvals might be granted include: Table 4-5 Comprehensive Plan 4-36 Isle of Wight County, Virginia Type of Objective Potential Methods of Achieving Objective Community Facilities Approvals may be awarded for proximity to existing or developer provided facilities (i.e., sewer lines, schools, fire departments and recreation facilities) or land is provided by the developer for future provision of these facilities. Transportation The receiving road network must meet minimum standards for level of service or the facility must be upgraded to accept development. Approvals may be awarded for making improvements that are consistent with the overall Transportation Plan. Affordable Housing Approvals may be granted to include affordable housing as a component of the Planned Unit Development. Economic Development Approvals may be granted for development proposals that provide jobs, which strengthen the economic base of the County. Evaluation would be based on the number and type of permanent jobs created. Historic Preservation Approvals may be awarded if identified historic sites are preserved through easement or restored by the developer. Open Space & Parks Approvals may be awarded if development is clustered and open space, parks and recreation facilities above and beyond those which are required are provided. While encouraging higher density residential development in portions of the DSD in exchange for developer proffers that provide public benefits, this concept does not encourage densities that are substantially higher or incompatible with surrounding neighborhoods. Moreover, development approval should not proceed absent proffers that provide substantial public benefits and demonstrated consistency with Plan objectives. Future development in existing residential or mixed use PUD Districts should be permitted to continue in the density and pattern for which respective subdivisions were designed at the time they were approved. Furthermore, PUD District densities for new sites adjacent or near to established neighborhoods should be required to buffer the edges to minimize impacts to established neighborhoods or provide site design treatments that integrate the proposed development with established neighborhoods. This approach acknowledges existing development patterns and recognizes historic development conditions. In short, PUD’s will be permitted only in such areas of the DSD where infrastructure in the form of sewer, water and transportation systems would not be adversely impacted or could be accommodated within a defined geographic cell. It is recognized that to permit higher densities in many portions of the DSD would be disruptive of community character and the expectations of existing residents. Towns of Smithfield and Windsor The incorporated Towns of Smithfield and Windsor, while having their own independent planning programs and objectives, have traditionally functioned as County Activity Centers. It is expected that, in the future, they will continue to serve as such. Adequacy and availability of Town public facilities and services and Town resident's objectives for how each community wants to grow will be the primary factors in determining the future role of these communities as Activity Centers within the County. Comprehensive Plan 4-37 Isle of Wight County, Virginia Highway Corridor Districts The Highway Corridor District is intended to address architectural and aesthetic controls as well as special access and buffering requirements along the County's major highways. Designated Highway Corridor Districts are shown on the Land Use Plan Map. The Highway Corridor District is an area within which certain specific public objectives relating to aesthetics and architectural plan review should be administered by the County through overlay zone regulations in the Zoning Ordinance. Views afforded to drivers and passengers, whether residents, workers or visitors, traversing the major transportation routes of Isle of Wight County provide a lasting visual and, therefore mental, impression of the County's character. Although the visual experience probably forms only a small part of a person's overall experience in the County, it, nevertheless, is of special public concern and requires public attention if the County's image is to be a positive one now and in the future. Not all development in Isle of Wight County requires the same level of public scrutiny. The most critical visual areas lie along the major transportation routes since they are shared by all citizens and tourists. Hence, corridors of 500 to 1000 feet from the right-of-way of the major transportation route rights-of-way are identified for application of special landscaping and design standards. The visual character today along these corridors is diverse, ranging from areas primarily rural, natural, and scenic to areas with disorganized and cluttered roadside development. The intent of the objectives for the Highway Corridor District is not to preclude the diversity that already exists; but, rather to encourage and better articulate the variety of visual experiences along the current highways as well as along the corridor of the proposed future routes for the County's major roads. The purpose of the Highway Corridor District is to protect and improve the quality of visual appearances along these linear corridors and to provide guidelines to ensure that buffering, landscaping, lighting, signage and proposed structures are internally consistent and of a quality that contributes to County character. Future development of lands within the Highway Corridor District should be subject to the standards of the particular base zoning district in which they occur, as well as the following standards that are specific to the Highway Corridor District. These standards are not intended to restrict or prevent the construction of buildings within each Corridor, nor to require the removal of existing structures. The Highway Corridor District standards are not setback requirements, although certain minimum setbacks will be required to protect highway rights-of-way and maintain sight clearances for traffic safety. The corridors along the following routes for a distance of 500 to 1000 feet from the right-of-way are designated as Highway Corridor Overlay Districts:  Route 10 Business and Route 10 Bypass (outside of the Newport Development Service Overlay)  Route 32 (outside of the Newport Development Service Overlay )  Route 258 (outside of the Newport Development Service Overlay )  Route 460 Comprehensive Plan 4-38 Isle of Wight County, Virginia Route 58 Business  Route 260 Other routes may be established in the future as determined appropriate. Standards specific to the Highway Corridors should provide for:  Increased buffering requirements, which provide for a mix of canopy, understory tree and shrub level plantings, to partially screen buildings and parking areas from view.  Special standards for signage height, design, size, materials and lights to maintain and enhance visual qualities.  Special consideration of new development within this district including assessment of visual impact of development, assessing pre-development visual conditions and how the proposed development will affect them.  The review of projects in the Highway Corridor will acknowledge the existing villages as integral to the unique visual character of the corridor.  Landscaping to be used to soften lighting and signage impacts and to be located in groupings to identify entrances to sites.  Use of sectional service roads as a tool to achieve access control within the Highway Corridor District.  Use of reverse lot frontage concepts to shield off-street parking area behind buildings and landscaping.  Designation of scenic easements along Highway Corridors with significant natural views or vistas. Summary The Growth Management Plan Map represents the cumulative application of the districts described earlier in this section. Whenever conflicts develop as to which category of use should apply, the more specific or highly restrictive category should govern policy. For example, the Resource Conservation District is the most restrictive and therefore would provide the overriding policies in the area where it is applied. To reiterate, the basic intent of the growth management concept is that the County channel most of its future residential, commercial and industrial development into the DSDs. Within the DSDs, Mixed Use Activity Centers are the only location appropriate for higher density development. Conservation development areas within the DSD’s should be limited to residential densities no greater than one unit per five acres with development clustered to retain substantial portions of the district in open space. Existing residential neighborhoods should be recognized and protected within Neighborhood Conservation Districts. The aesthetic and functional characteristics of major County roads should be preserved within the Highway Corridor Districts. The location of the districts will serve as the basis for County structuring of zoning classifications with the intent and purpose to frame land use controls and performance standards for development consistent with each DSD. Comprehensive Plan 4-39 Isle of Wight County, Virginia The Land Use Plan proposes to guide development to those undeveloped areas where major public facilities are in place or planned, while reducing development pressures in those areas where facilities cannot be provided as efficiently. The Plan channels anticipated future growth into a more harmonious and efficient pattern, which is consistent with community goals and objectives. Suffolk Surry Isle of Wight Southampton Newport News York Southampton Franklin City James City 0 2 4 6 Miles Legend Road Center Lines Towns Highway Corridor Overlay District Village Centers Resource Conservation Development Service Districts CAMPTOWN NEWPORT PROPOSED WINDSOR County Boundary Virginia Localities ¯ Land Use Concept Map Isle of Wight County Map 4-1 Isle of wight CountyDepartment of Planning and ZoningMarch 9, 2016 Rushmere BatteryPark Rescue CentralHill Isle of Wight Courthouse Zuni Walters Carrsville B E N N S C H U R C H B O U L E V A R D TURNE R D R I V E T A N R O A D CAR R O L L T O N B O U L E V A R D REYNOL D S D R I V E L O N G V I E W D R I V E MUDDY CROSS D R I V E BREWERS N E C K B O U L E V A R D RI D D I C K R O A D NI K E P A R K R O A D S U G A R H I L L R O A D LANKFORD LA N E N E W T O W N E H A V E N L A N E GA Y L E W A Y ROFF LANE DO G G E T T L A N E CANTEBERRY LANE VELLINES L A N E CHAN N E L L W A Y OAK ALLEY R A M O S W A Y SPADY LA N E WHIPPINGH A M P A R K W A Y C E D A R G R O V E R O A D RO U T E 1 0 B Y P A S S A P A C H E T R A I L HAYNES L A N E IWIP R O A D H O L L Y L A N E NORT H G A T E D R I V E NELSON MAINE BR O - G A N L A N E HUNTINGTON WAY C A N N O N D R I V E BAY F A R M R O A D BRI T T W A Y BRE E Z Y H I L L L A N E OME R A D R I V E NE W B I L L L A N E OAK HIL L L A N E FOU N D E R S P O I N T E T R A I L LIBE R T Y W A Y THO M A S L A N E BA R T L E T T C I R C L E ACCES S NAI R N SLA N T D R I V E B E N N S C H U R C H B O U L E V A R D 0 0.5 1 1.5Miles Legend Land Use Business & Employment Conservation Development Mixed Use Planned Industrial Rural Agricultural Conservation Resource Conservation Suburban Estate Suburban Residential Development Service Districts Development Service Districts Towns Highway Corridor Overlay District Road Center Lines County Boundary Virginia Localities ¯ Newport Development Service DistrictLand Use Plan Isle of Wight CountyMap 4-9 Isle of wight CountyDepartment of Planning and ZoningMarch 9, 2016 Smithfield Suffolk FIVE F O R K S R O A D S U N S E T D R I V E SHILOH DRIVE BU C K H O R N D R I V E EVERE T S R O A D TY L E R D R I V E WAL T E R S H I G H W A Y OR B I T R O A D CUT TH R U R O A D OLD SUFFOLK RO A D KN O X V I L L E R O A D WES T B L A C K W A T E R R O A D B R A S W E L L D R I V E WI N D S O R B O U L E V A R D DE E R P A T H T R A I L EN N I S M I L L R O A D C O U R T H O U S E H I G H W A Y WILLIE ROBERTS ROAD ST A V E M I L L R O A D OL D M I L L R O A D AN T I O C H R O A D WINS T O N D R I V E DUNSTON DRIVE B O Y E T T E L A N E BLU E R I D G E T R A I L NO R T H C O U R T S T R E E T LO V E R S L A N E PARSO N S D R I V E BEALE DRIVE WI N D S O R B O U L E V A R D WINDSO R B O U L E V A R D 0 1 2 3 Miles Legend Business & Employment Conservation Development Mixed Use Planned Industrial Rural Agricultural Conservation Resource Conservation Suburban Estate Suburban Residential Development Service Districts Potential Future DSD Expansion Development Service District Towns Highway Corridor Overlay District Road Center Lines Rail Road County Boundary ¯ Windsor DevelopmentService DistrictLand Use Plan Isle of Wight County Map 4-10 Isle of Wight CountyDepartment of Planning and Zoning March 9, 2016 Windsor Suffolk CARRSV I L L E H I G H W A Y L E E ' S M I L L R O A D JE N K I N S M I L L R O A D HAR V E S T D R I V E WAL T E R S H I G H W A Y AIR P O R T D R I V E WA S H H O L E R O A D G R E A T M I L L H I G H W A Y BEAVERDAM ROAD CAR V E R R O A D CA M P F A M I L Y H I G H W A Y DUKE'S L A N E SE E - G A R D R I V E BU T L E R F A R M R O A D OLD MYR T L E R O A D J A M E S T O W N L A N E GLEN HAVEN DRIVEELMWO O D D R I V E 0 1 2 3 Miles Legend Land Use Business & Employment Conservation Development Mixed Use Planned Industrial Rural Agricultural Conservation Resource Conservation Suburban Estate Suburban Residential Development Service District Highway Corridor Overlay District Road Center Lines Rail Road County Boundary ¯ Camptown DevelopmentService DistrictLand Use Plan Isle of Wight County Map 4-11 Isle of Wight CountyDepartment of Planning and Zoning March 9, 2016 Franklin Suffolk Southampton Carrsville Planning Commission Meeting March 22, 2016 RDR RC Mapping Comprehensive Plan Amendment PLANNING REPORT APPLICATION: A resolution to amend the Comprehensive Plan of Isle of Wight County, Virginia through changes to the text and maps in Chapter 4, “Growth Management and Land Use”. The purpose for these changes is to include the Resource Conservation Land Use in all appropriate locations in the Comprehensive Plan. ELECTION DISTRICT: All Districts LOCATION: Countywide BACKGROUND: It was discovered that the Resource Conservation (RC) Land Use Type was not properly mapped from the 2001 Comprehensive Plan to the 2008 Comprehensive Plan update in Chapter 4. Additionally, it was discovered that the RC land use was not mapped at all digitally. Staff has undertaken the process of mapping the RC land use digitally so it can be mapped properly in Chapter 4 of the Comprehensive Plan. This process has been completed and staff has revised maps 4-1, 4-9, 4-10, and 4-11. Additionally Tables 4-3 and 4-4 and a minor RC text amendment are proposed for consideration. Planning Commission Meeting March 22, 2016 RDR RC Mapping Comprehensive Plan Amendment DESCRIPTION: The following revisions to the Comprehensive Plan are being proposed by staff.  Map 4-1: Map 4-1 shows the county’s land use concept. The currently adopted version of the map shows the RC land use. The map is being updated to show areas of addition and subtraction consistent with environmental features.  Map 4-9: Map 4-9 shows the County’s Newport Development Service District. The currently adopted version of the map does not include the RC land use at all. This map is being updated to show unmapped areas from 2001 to 2008, as well as any updates applied for by property owners.  Map 4-10: Map 4-10 shows the County’s Windsor Development Service District. The currently adopted version of the map does show the RC land use. The map is being updated to show areas of addition and subtraction consistent with environmental features.  Map 4-11: Map 4-11 shows the County’s Camptown Development Service District. The currently adopted version of the map shows only a portion of the RC land use. The map is being updated to show areas of addition and subtraction consistent with environmental features.  Table 4-3: Table 4-3 identifies the location, character, and appropriate uses for each land use type in the Comprehensive Plan. The proposed text change is intended to identify that the RC land use is not certain but it is based on best practices using the best available environmental information. Site investigation may show there are no significant environmental constraints limiting development, in which case, development comparable to the neighboring land uses may be appropriate. Planning Commission Meeting March 22, 2016 RDR RC Mapping Comprehensive Plan Amendment  Text Amendment: A minor text amendment is included on page 4- 16. The proposed text change provides language similar to that in Table 4-2. It identifies that in rural areas low density development may be appropriate in the RC. In service districts more intense development may be appropriate when proper investigation of the site identifies no significant environmental constraints. In that situation surrounding land uses should be considered for the appropriate level of development.  Table 4-4: Table 4-4 identifies the acreage of each land use in the Newport Development Service District as well as its percentage of the district. This table is being updated to properly reflect the RC land use and adjust the other land uses accordingly. The effected redlined pages of the Comprehensive Plan and revised maps are attached for your review. STAFF RECOMMENDATION: Staff recommends approval of the Resolution and Comprehensive Plan Amendment as presented. ATTACHMENTS:  Maps 4-1, 4-9, 4-10, 4-11  Table 4-2 (Pg. 4-10)  Text Amendment (Pg. 4-16)  Table 4-4 (Pg. 4-29)  PC Resolution Suffolk Surry Isle of Wight Southampton Newport News York Southampton Franklin City James City 0 2 4 6 Miles Legend Road Center Lines Towns Highway Corridor Overlay District Village Centers Resource Conservation Development Service Districts CAMPTOWN NEWPORT PROPOSED WINDSOR County Boundary Virginia Localities ¯ Land Use Concept Map Isle of Wight County Map 4-1 Isle of wight CountyDepartment of Planning and ZoningMarch 9, 2016 Rushmere BatteryPark Rescue CentralHill Isle of Wight Courthouse Zuni Walters Carrsville B E N N S C H U R C H B O U L E V A R D TURNE R D R I V E T A N R O A D CAR R O L L T O N B O U L E V A R D REYNOL D S D R I V E L O N G V I E W D R I V E MUDDY CROSS D R I V E BREWERS N E C K B O U L E V A R D RI D D I C K R O A D NI K E P A R K R O A D S U G A R H I L L R O A D LANKFORD LA N E N E W T O W N E H A V E N L A N E GA Y L E W A Y ROFF LANE DO G G E T T L A N E CANTEBERRY LANE VELLINES L A N E CHAN N E L L W A Y OAK ALLEY R A M O S W A Y SPADY LA N E WHIPPINGH A M P A R K W A Y C E D A R G R O V E R O A D RO U T E 1 0 B Y P A S S A P A C H E T R A I L HAYNES L A N E IWIP R O A D H O L L Y L A N E NORT H G A T E D R I V E NELSON MAINE BR O - G A N L A N E HUNTINGTON WAY C A N N O N D R I V E BAY F A R M R O A D BRI T T W A Y BRE E Z Y H I L L L A N E OME R A D R I V E NE W B I L L L A N E OAK HIL L L A N E FOU N D E R S P O I N T E T R A I L LIBE R T Y W A Y THO M A S L A N E BA R T L E T T C I R C L E ACCES S NAI R N SLA N T D R I V E B E N N S C H U R C H B O U L E V A R D 0 0.5 1 1.5Miles Legend Land Use Business & Employment Conservation Development Mixed Use Planned Industrial Rural Agricultural Conservation Resource Conservation Suburban Estate Suburban Residential Development Service Districts Development Service Districts Towns Highway Corridor Overlay District Road Center Lines County Boundary Virginia Localities ¯ Newport Development Service DistrictLand Use Plan Isle of Wight CountyMap 4-9 Isle of wight CountyDepartment of Planning and ZoningMarch 9, 2016 Smithfield Suffolk FIVE F O R K S R O A D S U N S E T D R I V E SHILOH DRIVE BU C K H O R N D R I V E EVERE T S R O A D TY L E R D R I V E WAL T E R S H I G H W A Y OR B I T R O A D CUT TH R U R O A D OLD SUFFOLK RO A D KN O X V I L L E R O A D WES T B L A C K W A T E R R O A D B R A S W E L L D R I V E WI N D S O R B O U L E V A R D DE E R P A T H T R A I L EN N I S M I L L R O A D C O U R T H O U S E H I G H W A Y WILLIE ROBERTS ROAD ST A V E M I L L R O A D OL D M I L L R O A D AN T I O C H R O A D WINS T O N D R I V E DUNSTON DRIVE B O Y E T T E L A N E BLU E R I D G E T R A I L NO R T H C O U R T S T R E E T LO V E R S L A N E PARSO N S D R I V E BEALE DRIVE WI N D S O R B O U L E V A R D WINDSO R B O U L E V A R D 0 1 2 3 Miles Legend Business & Employment Conservation Development Mixed Use Planned Industrial Rural Agricultural Conservation Resource Conservation Suburban Estate Suburban Residential Development Service Districts Potential Future DSD Expansion Development Service District Towns Highway Corridor Overlay District Road Center Lines Rail Road County Boundary ¯ Windsor DevelopmentService DistrictLand Use Plan Isle of Wight County Map 4-10 Isle of Wight CountyDepartment of Planning and Zoning March 9, 2016 Windsor Suffolk CARRSV I L L E H I G H W A Y L E E ' S M I L L R O A D JE N K I N S M I L L R O A D HAR V E S T D R I V E WAL T E R S H I G H W A Y AIR P O R T D R I V E WA S H H O L E R O A D G R E A T M I L L H I G H W A Y BEAVERDAM ROAD CAR V E R R O A D CA M P F A M I L Y H I G H W A Y DUKE'S L A N E SE E - G A R D R I V E BU T L E R F A R M R O A D OLD MYR T L E R O A D J A M E S T O W N L A N E GLEN HAVEN DRIVEELMWO O D D R I V E 0 1 2 3 Miles Legend Land Use Business & Employment Conservation Development Mixed Use Planned Industrial Rural Agricultural Conservation Resource Conservation Suburban Estate Suburban Residential Development Service District Highway Corridor Overlay District Road Center Lines Rail Road County Boundary ¯ Camptown DevelopmentService DistrictLand Use Plan Isle of Wight County Map 4-11 Isle of Wight CountyDepartment of Planning and Zoning March 9, 2016 Franklin Suffolk Southampton Carrsville Comprehensive Plan 4-1 Isle of Wight County, Virginia Chapter Four Growth Management and Land Use Throughout most of its long history, Isle of Wight has been characterized by a number of compact communities and rural settlements spread over a landscape of farmlands, woodlands, waterways, shoreline, and extensive undisturbed natural areas. For years, the County has been noted for its rural character and image, its James, Pagan, and Blackwater River shorelines, its rich historical and cultural heritage, and its slow-paced rural way of life. The rapid growth in the Hampton Roads region has brought changes to the County: changes welcomed by many, lamented by others, but of concern to all. Inevitably, in such a process, Isle of Wight County's renowned assets, such as an abundant access to waterways and scenic vistas, have been threatened by development, increased traffic volumes, declines in the quality of the natural environment, services unable to meet needs, housing problems, and declining agricultural land base. Growth management must be a coordinated effort by County government to achieve a more efficient pattern for future development, in accordance with a comprehensive land use plan for the community. A growth management strategy will guide new residential development to locations where adequate public infrastructure such as roads, water, sewer, schools, and related facilities, is available or can be provided most efficiently and cost effectively. Commercial, office, and industrial development areas to serve residential development will be identified. Open space, agricultural areas, and environmentally sensitive areas which require protection and conservation, will be identified. Growth management is not a new idea for Isle of Wight County. The 1977 Comprehensive Plan For Future Land Use designated County “Growth Areas.” However, efforts to define and implement the growth management concepts of the 1977 Plan were judged to be less than effective. The 1991 Comprehensive Plan reinforced the notion of designated areas for growth in the County and established three “Development Service Districts” (DSDs) which in recent years have served and are expected to continue to serve as the principal locations for residential, commercial and employment growth in the County. Later sections of this plan provide recommendations for guiding the form and qualities of development within each of these three areas to reinforce and enhance previous County planning efforts. Growth Management Planning Considerations The population projections indicate that the County can expect an increase in population of as many as 11,772 new residents, representing a 40 percent increase in population, by the year 2030. The form, pattern and distribution of new development required to satisfy this growth in population together with the qualities of commercial and industrial development to meet these residents' shopping and employment needs will influence a number of future characteristics which, taken together, represent the future quality of life in the County. Land Consumption Implications One characteristic of growth is its form. If the County gains 11,772 new residents, land will Comprehensive Plan 4-2 Isle of Wight County, Virginia need to be consumed to support approximately 4,545 new households. Varying forms of growth yield either sprawling or condensed development. Table 4-1, Land Consumption Options, indicates the land required to satisfy population requirements under several lot size scenarios. Table 4-1 illustrates the fact that depending on densities of future development that occur, the amount of land consumed for development can vary significantly. Converting households to acres of development begins to create an image of what the growth might look like on the landscape. As shown in Table 4-1, if all growth were channeled into two-acre lots, it would consume approximately 11,363 acres. Table 4-1 Land Consumption Options to Satisfy Projected Population Growth 2000-2030 Additional Year-round Housing Units Estimated Acres of Land Needed with: .2 acre lots (five units per acre) .5 acre lots (2 units per acre) 1 acre lots 2 acre lots 4,545 1,018 acres 2,841 acres 5,681 acres 11,363 acres Source: Redman/Johnston Associates, Ltd. Figures shown assume land requirements for streets to serve lots will range from 12% of land in lots for densities at five units per acre to 25% of land in lots for .5 units per acre densities. Figures updated for 2030 by Department of Planning and Zoning using current projections Obviously, this will not be the case since development in some locations will be of a higher density, such as that found in a number of existing subdivisions (e.g. Eagle Harbor or Founders Pointe). Moreover, future development will be widely distributed in various locations and will not all be located in the County’s DSDs. As population increases non-residential growth is also required to support the needs of new residents. Therefore various forms of commercial retail and service development and industrial development will also consume land area which may represent as many as 2,000 to 3,000 acres of additional land. The land consumed for residential development includes, not only land devoted to lots, but land for street systems to serve lots. At low densities (e.g. more than 2 acres per lot) this may represent 25% more land than is represented by the actual lots themselves. Higher densities of development (4 to 5 units per acre) may only require 10 to 15 percent additional land area for roads or street systems, underscoring the greater efficiency in land consumption associated with higher densities. The consumption of land is an important consideration in determining the impact of growth on County character and qualities. Various forms of growth and densities of development can produce widely different visual qualities that will significantly influence the character of the County in future years. The County should acknowledge the limited ability to absorb growth while understanding that there may be increased density resulting from ongoing development. It must be recognized that there is a finite carrying capacity for development and that density should be limited so that overcrowding does not become a detriment to the quality of life for county residents. It is critical to note that even the density of cluster development should be managed to assure a continuation of the County quality of life. Comprehensive Plan 4-3 Isle of Wight County, Virginia Cost of Public Services Among the factors, which influence quality of life are the costs to provide requisite public services to County residents including constructing community facilities necessary to house many of these services. Most of these services are provided directly by the County or certainly supported by County fiscal resources. They include schools, roads, police protection, fire protection, emergency medical services, provision of adequate water supplies and wastewater treatment facilities and solid waste management facilities. Though there are many employment opportunities in the County, a substantial number of County residents work outside its borders. If this bedroom community form of growth continues, it can result in greater demands for public services than the County can supply. Generally speaking, unlike commercial and industrial forms of development, the tax revenues generated by residential development are often less than the cost of additional services it requires. Both demands for services and the costs of services and facilities have increased substantially in recent years. In most cases, fostering compact forms of development can improve the efficiency and reduce the “per unit” costs to provide public services. It can also produce more acceptable impacts on the natural and man built environmental features of the County. Sense of Community and Rural Character While the future costs of County services are of obvious and tangible import, a number of other more subtle, yet equally important, County qualities can also be influenced by the amount, form, distribution and qualities growth takes in the County. The rural and scenic qualities of many County areas have gradually disappeared with a suburban character taking its place in these areas. Nevertheless, most of the County continues to retain its rural character and qualities, which have traditionally defined the County, and represent an image favored by most residents. This rural character has supported a strong "sense of community" in Isle of Wight, which is among its more important assets. The form and distribution of future growth in the County will clearly affect the capacity of the County to retain these important qualities. Quality of the Natural Environment Isle of Wight County’s natural environment assets include rolling topography, scenic rivers, wetlands, swamps, stream valleys, forested areas, farmlands and rural landscapes. These features create a setting of notable beauty. Ironically, the development, which accompanies population growth, threatens the natural features which attract people to the County. The consumption of land by man-made development has resulted in the loss of some of these important environmental features, which can diminish the environmental quality of the County and its aesthetic appeal. As development proceeds, floodplains, wetlands, upland natural areas, are altered and wildlife habitats are lost. As woodlands are cleared for development, watersheds are denuded, soil is washed into streams, and wildlife habitats reduced. Development in floodplains often results in both property and natural environmental damage from increased flooding. In addition, development can mean that vistas of the natural landscape are lost and replaced by man-made structures. Comprehensive Plan 4-4 Isle of Wight County, Virginia Quality of the Man-Built Environment As the pace of development grows, there is concern that the quality of development in the County will decline in addition to a fear that the needs of older traditionally small community centers will be ignored. Additional concerns include strip commercial development along the highways, a condition which is unattractive and reduces the safety and traffic-carrying capacity of roadways; and, heavy traffic along many of the more minor roads from increasing numbers of commuters. In short, a wide range of both fiscal as well as quality of life features within Isle of Wight County will be influenced by future growth and the pattern it takes. Dimensions of Growth Management Consideration of efforts to manage growth has led Isle of Wight County to recognize there are several basic elements of growth management, each having a different aspect or function. One aspect of growth management is seeking to influence the type and amount of growth. A second aspect is one in which it is the location or distribution of the growth that is to be controlled. A third is related to the cost of the development and who pays for development related costs. Finally, quality control can be employed to some degree with all implementation strategies accommodating growth by applying specific performance standards to control qualities of site design and provide environmental protection. For the most part, the need to manage growth is due to the limited financial resources the County has to provide facilities such as sewers, schools and highways, which are necessary to meet projected demand. That concern is primarily related to the fear that current residents will have to pay for growth. All development related costs must be paid for and the question of who pays is an issue upon which most citizens and elected officials have had to focus their attention in recent years. The amount, distribution and timing of population growth and development are all conditions that County growth management objectives are intended to address. These factors, in turn, determine the costs of providing the facilities needed to support the new population and also influence the qualities of non-residential (commercial, industrial, and institutional) growth in the County. Conclusion Given the growth trends facing Isle of Wight County, a philosophy of growth management was forged in 1991 that can be basically described as a "contained growth" strategy. This philosophy provided for management of the location of future County growth by designating three DSDs for containment of the majority of expected development. This strategy permits more efficient future targeting of investments in transportation improvements as well as in improvements to, or expansion of, sewer and water facilities. Containment of the majority of County growth in these three districts within the County requires less land to be consumed County-wide by future land uses and, therefore, permits retention of rural character in other areas of the County. Maintenance of rural densities in these areas will minimize demand for public and capital investment and capital improvements permitting the County to target future capital improvements to "contained growth" areas. These improvements can then be considered more cost-effective as public investments will be focused in areas where the greatest concentration of users or beneficiaries exist to use them. Comprehensive Plan 4-5 Isle of Wight County, Virginia Development in these three districts will take advantage of existing higher capacity transportation thoroughfares (Rt. 10/17, Rt. 460, and Rt. 58 corridors) in the County and reduce the potential for negative environmental impacts to sensitive resources in County locations outside targeted growth areas. The "contained growth" philosophy is supported by a number of studies conducted nationwide in recent years which have evaluated the differences in impact on social, environmental and economic resources resulting from alternative development patterns. Noteworthy among such studies is one undertaken jointly at the Federal level by the Council on Environmental Quality, the Department of Housing and Urban Development and Environmental Protection Agency. The conclusions of their research are documented in The Costs of Sprawl published in 1974. A number of more recent studies have detailed the differences in cost between sprawl and more contained growth patterns (Duncan 1989, Frank 1989, and Burchell 1992). Taken together, these three studies show that contained or “smart” development consumes 45% less land, costs 25% less for roads, 15% less for utilities, 5% less for housing, and costs 2% less for other fiscal impacts (Burchell and Listokin, 1995). Another way to express the costs of sprawl is to examine the cost of providing services to a single dwelling unit in different development patterns. A study performed by James Frank in 1989 for the Urban Land Institute (ULI) titled The Costs of Alternative Development Patterns, did this by reviewing 40 years of fiscal impact studies and expressing their results in 1987 dollars. His conclusions, summarized in the table below, are that it costs more to service homes in low-density developments located far from public service centers. The original 1987 dollar amounts were updated to 2003 dollars using the method referenced below. Table 4-2 Capital Cost of Services for a Single Dwelling Unit Development Pattern Capital Cost (1987 Dollars) Capital Cost (2003 Dollars*) Smart growth (mix of housing types) $18,000 $29,148 Low density sprawl $35,000 $56,675 Low density sprawl, 10 miles from existing development $48,000 $77,727 Source: Burchell and Listokin, Land Management, Housing Costs and Fiscal Impacts Associated with Growth: The Literature on the Impacts of Sprawl versus Managed Growth, Lincoln Institute for Land Policy, 1995 *Converted from 1987 dollars to 2003 dollars using the formula provided by Economic History Services that is based on the Consumer Price Index. Stated in general terms, the major conclusion of research is that, for a fixed number of households, “sprawl” is the most expensive form of residential development in terms of economic costs, environmental costs, natural resource consumption and many types of personal costs. The County needs to encourage development in areas where adequate public facilities exist or can be efficiently provided. Management of the location of growth is but one of many growth management measures designed to achieve County objectives. Management of the costs of development, particularly in those areas where future development is to be contained, is also important components of the County’s growth management strategy. Comprehensive Plan 4-6 Isle of Wight County, Virginia Finally, the qualities of development need to be afforded attention through adoption of land use controls, which include quality of site design and environmental protection performance standards particularly where higher development densities are to be contained. Conservation Development Practices, Overlay zones and development guidance systems (see the Land Use Plan element) will be required to minimize environmental impacts and public costs, and foster quality in site design as threshold requirements for development approval through conditional rezoning. In summary, the primary purpose of the Comprehensive Plan is to manage future County growth, recognizing that a serious commitment to this objective requires management of growth's rate, location, quality and costs. Only through treatment of all these aspects of growth can real results be anticipated. The following elements of the Plan, particularly the Land Use Plan Element, establish detailed policies, which serve to implement these growth management concepts. Growth Management Issues While the topic of growth management encompasses many aspects of County growth and development, it most strongly relates to land use planning. Existing and future land use patterns will affect such things as: planning for water, sewer, and other community facilities; planning for roads; planning for economic development; agricultural preservation; opportunities for affordable housing; protection of sensitive environmental features; natural resource management; etc. Decisions made concerning land use affect most other aspects of County growth management. Early in the process of developing the 1991 Comprehensive Plan a number of growth and development issues and concerns were identified by County residents and a Plan Advisory Committee formed at that time. Many of these issues and concerns have been re-affirmed, and others have been identified by a Citizens Advisory Committee formed in 1998 to guide the update of the 2001 plan. These issues and concerns form the basis for establishing growth management objectives for Isle of Wight County. They include:  The need to accommodate new growth (residential, commercial, and industrial) in an orderly fashion with respect to location considerations, environmental and economic impacts, and quality of development.  The need to preserve rural character, which includes agriculture, open space, low taxes, low crime rate, and a strong sense of community.  The need to preserve the agricultural and seafood industries and traditions within the County.  The need to conserve and protect the County's natural resources and environmentally sensitive areas.  The need to provide additional commercial and industrial opportunities within the County to maintain a favorable tax base and mix of employment opportunities.  The need to provide needed community facilities in a cost-efficient manner so that new development pays a “fair-share” of the costs associated with additional demand. Comprehensive Plan 4-7 Isle of Wight County, Virginia  The need to plan ahead for future road improvements and new alignments with consideration given to avoiding congestion and the appearance of future County highway development.  The need to improve cultural and recreational amenities such as libraries, parks, historic sites, and waterfront access which will improve the quality of life for County residents.  The need to encourage the provision of a variety of housing opportunities, ranging in type and affordability, which are compatible with the existing high-quality residential character of the County.  The need to improve coordination/cooperation between the County and incorporated jurisdictions, both within and adjacent to Isle of Wight, regarding growth management. Growth Management and Land Use Goals and Objectives Objectives  Discourage growth in areas with significant natural development constraints such as environmentally sensitive areas and natural resource areas.  Direct the majority of future County development to areas already served, or proposed to be served, with adequate public facilities such as sewer, water, roads, schools, etc., consistent with approved plans for the phasing of these improvements.  Limit future suburban sprawl in rural and agricultural areas where adequate public facilities do not exist or where their provision would not be cost-effective.  Preserve farmland, forested areas, open space, and rural character.  Discourage strip development along County roads and highways for both traffic safety and aesthetic reasons.  Require that adequate public facilities are in place or will be in place according to an approved phasing plan prior to development approval, regardless of where the development is located.  Provide land areas for balanced future commercial and industrial development in locations, which are compatible with existing and planned residential development.  Encourage future growth to pay a “fair-share” of the associated costs for additional public GOAL: To guide future development into an efficient and serviceable form which is protective of the County's predominantly rural character. Comprehensive Plan 4-8 Isle of Wight County, Virginia facilities and services for which new development generates demand.  Improve the quality of future development and redevelopment in DSDs through improved site planning, landscaping and development design guidelines that foster a clear sense of neighborhood and community.  Encourage new development within DSDs and designated activity centers to consider incorporating traditional neighborhood design (TND) concepts that are reflective of the characteristics of small older communities of the late 19th and early 20th centuries. These design concepts include smaller front yards and the appearance of a clearly defined streetscape; mixed land uses; grid street patterns; emphasis on pedestrian circulation; intensively used open spaces and architectural character which together foster a sense of community.  Identify and preserve historic and/or architecturally significant areas, sites, buildings, and properties within the County.  Coordinate County growth management plans with plans and policies of the incorporated Towns of Smithfield and Windsor, and adjacent jurisdictions.  Preserve the unique character of the County's many existing small rural villages. Growth Management Concept The County growth management concept is best reflected through the Land Use Concept plan map (Map 4-1). The map identifies those locations most appropriate for future development as well as areas of the County where development should be limited to protect rural character or protect sensitive environmental resources. The Land Use Concept plan provides the basis for targeting future investments in public infrastructure to support development in appropriate locations. The growth management concept, at the broadest level includes three major categories of land use. They include:  Resource Conservation Areas which include areas dominated by environmental features that are particularly sensitive to development. These areas include Resource Protection Areas as defined by the Chesapeake Bay Preservation Act.  Rural Service Areas which are further divided into two land use planning districts that are rural in their orientation. They include: o Rural/Agricultural Conservation Districts, and o Village Centers  Development Service Districts which are further separated into o seven land use planning districts. They include: o Resource Conservation Areas; o Conservation Development Areas; o Suburban Estate Residential Areas; o Suburban Residential Areas; Comprehensive Plan 4-9 Isle of Wight County, Virginia o Mixed Use Areas/Activity Centers; o Business and Employment Areas; and o Planned Industrial Areas. In addition to these broad categories of land use, the growth management concept outlined in this chapter identifies the Highway Corridor and the Newport Service Overlay Districts as special areas of concern intended to address architectural and aesthetic controls as well as special access and buffering requirements along the County's major highways. These districts are described later in the chapter. Map 4-1 identifies the location of most of these planning districts. Within areas denoted DSDs on map 4-1, only those portions designated as Mixed Use Activity Centers are shown. The location of other sub-categories of land use proposed and their location and extent within each of the DSDs are shown on maps 4-9 through 4-11 for each Development Service District (DSD), respectively. Table 4-2 provides a detailed description of each of the proposed Land Use Districts . Comprehensive Plan 4-10 Isle of Wight County, Virginia Table 4-3 LAND USE DISTRICTS ISLE OF WIGHT COUNTY COMPREHENSIVE PLAN Land Use District Location Character Appropriate Land Use Resource Areas Resource Conservation Area Areas dominated by environmental features which are particularly sensitive to development (e.g. wetlands, flood prone areas, streams and stream buffers, unique habitat areas and Resource Protection Areas as defined by the Chesapeake Bay Preservation Act). Includes substantial land areas in the James River and the Blackwater River watersheds. Character is reflected in environmental features including extensive wetlands, flood prone areas, estuaries and stream systems. Character is largely undeveloped with land cover dominated by wetlands, forest cover or farmland. Wetlands, Farms and Forest Uses. Open Space and Limited Park Facilities in appropriate locations. Greenways, blueways and trails in appropriate location. Other more intense land uses comparable to adjacent land uses when appropriate investigation shows no significant environmental constraints, such as residential or agricultural uses. Rural Service Districts Rural/Agricultural Conservation This land use type is intended to cover the vast majority of the County that is outside the DSDs and encompasses the large areas devoted to agriculture and forest land. Dominated by agricultural land and forested areas, these areas contain the main land resource base in the County. Small groupings and scattered residential uses dot the landscape. While the tendency is for new development to be stripped out along the roads, the farmstead cluster should be encouraged as the preferred model for future rural development. Details of this are found in the Zoning and Subdivision Ordinances. Agriculture, horticulture, forest lands, and scattered residential development at a low density. Non-farm uses, such as resource extraction, and small scale processing of the agricultural and forest products may be accommodated when appropriately sited. Village Center These areas comprise the small communities outside the DSD located at rural crossroads that serve as the institutional, commercial, These areas are characterized by clusters of residential development surrounding predominately small-scale country stores, churches and Detached single family residences. Limited commercial, social, religious and institutional uses that predominately serve the residents Comprehensive Plan 4-11 Isle of Wight County, Virginia social and religious focal points of rural areas within the County. other essential services to the rural community. of the rural service area. Land Use District Location Character Appropriate Land Use Development Service Districts Conservation Development Area Areas which are currently undeveloped and near or adjacent to environmental resources which are sensitive to disturbances associated with land development Areas removed from major transportation routes or planned locations for public sewer and water facilities. Currently rural with land cover dominated by farm and forest uses with some limited, large lot (over 2 acres in size) single-family development. In many cases serves as a buffer area between the suburban residential or suburban estates areas and the resource conservation areas. Future Development form is generally very low density, clustered in form, with 50% or more of sites developed maintained in farm, forest or open space. Farm and Forest Uses. Single Family Residential development in either large lot form (5 acres) or in clustered form with smaller lots and substantial areas retained for farm, forest, or open space uses. Densities of approximately 1 unit per five (5) acres with densities adjusted depending on the presence of sensitive resources (wetlands and floodplains). Limited Public and semi-public uses which are supportive of resource protection, conservation and open space uses. Suburban Estate Locations suitable for development that have or will have access to public sewer and water, but are generally removed from major transportation routes. While areas already developed exist, new areas would generally not be located adjacent to Mixed Use Activity Centers or Business and Employment Centers. Development would be limited to single family residential development at densities ranging from .5 to 1 unit per acre (1 to 2 acre lot sizes). Extension of existing streets to interconnect with adjacent sites of similar character should be encouraged. Loop lanes and roads, rather than cul-de-sacs are preferred. Character would be defined and established by landscaping standards, development design standards, provision for parks, common areas and open space and conservation Single family detached residential development in typical or clustered form. Neighborhood parks and playgrounds. Open space, including sensitive natural features such as wetlands, flood-prone areas, forest cover, and other features that reflect important cultural landscape elements or viewsheds that should be protected or retained. Development should be compact in form, with trails linked to any future Greenway system of trails. Comprehensive Plan 4-12 Isle of Wight County, Virginia development practices. Land Use District Location Character Appropriate Land Use Development Service Districts Suburban Residential These locations are in close proximity to major transportation routes and existing or proposed sewer and water facilities. Areas proposed as suburban residential are adjacent to Mixed Use Activity Centers, Business & Employment areas, or adjacent to residentially developed areas within the Towns. Existing areas with a density of 1 to 2 units per acre (.5 to 1 acre lots), such as Carrisbrook, Carrollton Forest and Gatling Point, are included in these areas. Single family detached development would be limited to a density of up to 4 units per acre (.25 to 1 acre lot sizes). Development should provide opportunities for extension of collector streets to interconnect with adjacent sites of similar character. Traditional grid or modified grid patterns and loop lanes rather than cul-de-sacs would be encouraged. Character would be defined by landscaping standards, specific development design codes and standards, provision for neighborhood parks, common areas and open space and conservation development practices that may permit clustering of development as a trade-off for retention of open space. Single family detached, single family attached, and multifamily residential with varying densities. Neighborhood parks and playgrounds. Open space, including sensitive natural features such as wetlands, flood prone areas, forest cover, and other features that reflect important cultural landscape elements or viewsheds that should be protected or retained. Development should be compact in form, with trails linked to any future Greenway system of trails. Public and semi-public uses (e.g. schools, libraries, churches) may be appropriate when closely related to the scale and intensity of residential uses. Mixed Use Areas/ Activity Center These areas are designated for a mixture of uses at existing or future major road intersections, where public sewer and water are proposed with a capacity for more intensive development. Mixed Use Areas/Activity Centers should consist of large tracts that allow for extensive planning to accommodate a diversity and integration of uses. Areas already designated for townhouses and apartments along with existing major commercial Mixed-use areas are characterized by a high degree of planning, with an emphasis on pedestrian scale and a high standard of landscaping, open and public spaces, and building design. Use of traditional neighborhood development (TND) principles encouraged including mixed land uses, clearly defined streetscapes using smaller front yards on narrow lots to foster a sense of enclosure and architectural character reminiscent of the late 19th A wide range of residential types, including single family detached on smaller lots, single family attached and townhouses, to apartments and multi-family residential, with varying densities. Existing or proposed Commercial Shopping Centers and related retail sales establishment. Existing or proposed cultural, religious, educational and public administrative and services facilities. Comprehensive Plan 4-13 Isle of Wight County, Virginia facilities are also included. and early 20th Century. Areas labeled Activity Centers should also include a mix of the land uses, in order to encourage appropriate uses and densities that foster current and future neighborhood development patterns within and around existing communities. These land uses may be representative of any of the six (6) mixed use planning districts and should be designated following an extensive area study that focuses on maintaining the character of the existing community. The study should include a market analysis to determine the type of commercial/business and other service oriented-uses that can be supported by the area. Land Use District Location Character Appropriate Land Use Development Service Districts Business & Employment These areas are located at existing or future major road intersections or where the roads are adequate to accommodate traffic flows, and where public sewer and water are proposed with a capacity for intensive development. Planned office parks and large independent facilities in park-like or campus style surrounds. Non-vehicular links to Activity Centers and adjoining residential uses should be provided Offices and related support retail services and facilities. Public administrative and services facilities. Community Shopping Centers when planned as integral facilities. Light manufacturing, research and development, and similar clean industrial uses conducted entirely within buildings that are compatible with surrounding development. Planned Industrial Locations with access to major highway corridors and/or rail service and where public sewer and water and other public facilities are or will Industrial areas should be confined areas designed for production and distribution, yet buffered from adjoining residential uses. Non- Light and heavy manufacturing, warehousing and distribution activities, and associated uses. General use aviation and Comprehensive Plan 4-14 Isle of Wight County, Virginia be adequate to accommodate industrial development. Areas where existing industry and industrial zoning are included in these areas. vehicular links to Activity Centers and adjoining residential uses should be provided commercial airports. Commercial uses, limited retail and services supportive of surrounding industrial uses should be allowed. Civic These areas include publicly-owned lands, government-owned buildings, and other public and semi-public institutional uses. Future development for these areas should entail a high degree of planning with a high standard of landscaping, open and public spaces and building design. Appropriate uses could include, but would not be limited to, County offices and facilities, schools, parks, public safety institutions, cultural facilities, and other uses that serve the public. Comprehensive Plan 4-15 Isle of Wight County, Virginia These land use districts are described in terms of their respective roles in guiding and managing County growth and development. The description of plan area/districts includes discussion of the general types, intensities, and character of development which should be encouraged within. Land use districts are derived from a combination of factors including: existing land use patterns; projected growth and development trends; the natural capacity and suitability of the land to support development; the availability and adequacy (existing and proposed) of development infrastructure such as roads, sewer, and water; and the community goals and objectives contained in this Plan. The Land Use Plan Map, the characterization of proposed Land Use districts in Table 4-2 and the following text establish a framework and basis for further refined classification of land into zoning districts pursuant to plan adoption. In addition to serving as a general guide for land use policy, the growth management concept should also serve as a guide to County decision-makers regarding capital improvements programming for community facilities and transportation planning. Isle of Wight County is composed of a wide array of unique communities and landscapes. The County has in the past and will continue in the future to provide detailed area-specific plans and policies. The Comprehensive Plan includes many smaller area plans and efforts and are adopted as components of the Plan as if fully set out in the Plan. These smaller area plans are not fully set out in the Comprehensive Plan but are included by reference and are included in the appendices of this document. These documents are separate, complete, stand-alone documents. These plans are components of the Comprehensive Plan and should be consulted for specific proposals in the affected areas. The remainder of this chapter is dedicated to a discussion of the plan area/districts and the respective roles they are intended to play in guiding future land use and development in Isle of Wight County. Resource Conservation Areas The County's growth management objectives indicate that special emphasis should be placed on the preservation of natural resources, sensitive natural areas and waterfront areas. Given the exurban Hampton Roads development pressures, there will likely exist an almost unlimited demand for waterfront homesites in the County. Without a firm commitment to preserve the natural beauty and environmental resources in these areas, the County could find these important natural assets exploited. The Land Use Plan Map therefore designates land areas along all shoreline and tributary streams of the County as the Resource Conservation Areas. These areas include tidal and non-tidal wetlands which are adjacent to shorelines and tributary streams as well as floodplains, stream valleys, steep slopes, and soils with development constraints. The Resource Conservation Areas includes “Resource Protection Areas” (RPAs) and substantial land areas designated “Resource Management Areas” (RMAs) as defined by the Chesapeake Bay Preservation Act. The Preservation Act affects all drainage areas of the County, which impact Chesapeake Bay water quality. RPAs include: tidal wetlands, non-tidal wetlands connected by surface flow and contiguous to tidal wetlands or tributary streams; tidal shores; and a 100 foot vegetated buffer located adjacent to and landward of the above listed features. RMAs are provided contiguous to the entire inland boundary of the RPA. The following land features which should be most protected within RMA’s include: floodplains; highly erodible soils; highly permeable soils; non-tidal wetlands not included in the RPAs. The Plan's Resource Conservation Areas contains environmentally sensitive land areas both within the Comprehensive Plan 4-16 Isle of Wight County, Virginia Chesapeake Bay watershed as well as the Blackwater River and other County watersheds, which drain elsewhere besides the Bay. In most cases, only passive recreation use and low density residential development is appropriate in the Resource Conservation Areas provided development design is protective of environmentally sensitive features. The qualities of Isle of Wight's natural resources are an important component of the County's heritage and a major factor influencing the County's continued economic and environmental well being. Major areas of the County in the Resource Conservation Area include: The James River and Blackwater River, Pagan River and Jones Creek shorefront, and the man-made reservoirs such as Lake Burnt Mills, Lake Prince and Western Branch. This is not to suggest that these are the only areas of the County where resource conservation should be practiced, but rather, these are areas where the largest concentrations of environmentally sensitive features exist. Wherever resource constraints are present, development proposals should be carefully reviewed and mitigation measures prescribed. Performance standards for development within areas designated Resource Conservation Areas implement protection policies in order to achieve consistency with implementation requirements of the Chesapeake Bay Preservation Act. These standards provide that: • No development be permitted on slopes exceeding 15 percent where soils are unsuitable. • Development in floodplains should be limited and responsibly managed • Clearing of woodlands and forests should be minimized to the extent possible. • In general, areas outside a service district only very limited low density residential development should be permitted in those areas of the Resource Conservation Area, which are developable. Within service districts more intense uses may be appropriate when investigation shows no significant environmental constraints. In these situations, the adjacent land use types should be considered for determining the appropriate level of development. • When development does occur in the Resource Conservation Areas, all environmental impacts should be avoided and in cases where impacts do occur, mitigation measures should be employed. • The State and private conservation organizations should actively pursue programs to purchase and/or acquire easements for privately owned lands in the Resource Conservation Areas so they can be preserved. Rural Service Areas Rural/Agricultural Conservation District The Rural/Agricultural Conservation District is intended to maintain and conserve rural character and farmlands in County areas consistent with Comprehensive Plan objectives. Rural/Agricultural Conservation District land areas are intended to provide for a full range of agricultural and farming activities and related uses along with some low-density residential development. Comprehensive Plan 4-17 Isle of Wight County, Virginia The conflicts between farming and rural non-farm development (residential) should be minimized as the needs of farming are acknowledged and non-farm development is accommodated as a subordinate use. When non-agricultural land uses extend into agricultural areas, farms often become the subject of nuisance suits. As a result, farmers are sometimes forced to cease operations. Many others are discouraged from making investments in farm improvements. In recognition of the farmer's “right-to- farm” without being restricted by neighboring residential areas, hours of operation of farm equipment, restrictions on odor-producing fertilizers, and other restrictions designed to limit the perceived negative impacts associated with reasonable farming practices should not be imposed on farming activities within the Rural/Agricultural Conservation District. The general intent of the Rural/Agricultural Conservation District is to encourage farming and maintain rural qualities in areas so designated in the County. Rural/Agricultural Conservation, as a component of the Comprehensive Plan, is not limited to traditional farming but extends to all aspects of the County's rural character. Agricultural land refers not only to tilled fields, but also to open fields, pastures, and woodlands, which are either prospects for additional farm acreage or are valuable as they are for their many contributions to the environment and to the rural appearance of the County. Agriculturally related or support industries (farm implement dealers, supply services, storage and processing facilities, etc.) should be permitted within this district in recognition of the support they provide to the farming community. Residential Density Residential development and density in the Rural/Agricultural Conservation District should be minimized to avoid future conflicts between farming activities and rural homes. Three options are recommended for residential density in the Rural/Agricultural Conservation District. A property owner or developer should be able to choose the option which best suits their needs and objectives. The first density option is based on a sliding scale approach. Using this option, density is determined by the size of the parcel. The second option provides property owners the incentive of higher possible densities if certain standards of rural residential development are met. These density bonus incentive standards include such conditions as; development clustering, visual enhancement to reinforce rural character, rural highway access controls, and restricting sensitive lands or agricultural lands with conservation easements. The third option is the by-right sliding scale/clustering option. The Board adopted this third option in 2007 in response to the mandatory clustering provisions adopted by the General Assembly. These provisions mandate that the County must designate 40% of unimproved lands zoned residential and agricultural for “by-right” cluster development. Sliding-Scale Approach Under this option, the base density for lots of 20 acres or less should automatically be one (1) dwelling unit per ten (10) acres. One (1) additional lot should then be allowed for every additional 40 acres of original parcel size. A 100-acre parcel, for example, would yield four (4) lots. This provision is based on the assumption that parcels of 20 acres or less do not typically constitute adequate land area for productive farming operations, unless they represent specialized non-traditional farming (e.g. nurseries or orchards). The disadvantage of this approach is that, unless managed, it will most likely cause the creation of large lot subdivisions which are land consumptive and do not promote conservation of agricultural lands. To off-set this condition, property owners using the sliding-scale approach should be encouraged to reduce lot sizes through limited clustering provisions that require retention of 70 percent of the original tract size. Clustering/Sliding-Scale Provision Comprehensive Plan 4-18 Isle of Wight County, Virginia Development utilizing the sliding scale approach will be “by-right” commensurate with the goals and objectives of the rural/agricultural conservation district to maintain the County’s rural character and preserve farmlands and forestal uses consistent with the Comprehensive Plan. The standards governing “by-right” development as described in the County’s zoning and subdivision ordinances shall be consistent with the regulations described in Section 15.2-2286.1 of the County of Virginia as amended. The standards applicable to the clustering/sliding scale provision will reflect the following development criteria:  All residential lots created through the act of subdivision should be served by one point of access to County roads.  Residential structures in the subdivision should be located at least 100 feet from the existing County road right-of-way and screened from the right-of-way by an existing or planted landscaped buffer.  All residential structures should be setback at least 100 feet from all active farm operations.  A central water supply system may be provided to serve the subdivisions with over 14 lots.  Lots can be any size desired by the owner, typically ranging from one acre to five acres in size, provided the Health Department standards for septic systems are satisfied. Clustering/Density Bonus Approach As an alternative to the sliding scale approach and assuming public sewer is available, property owners may opt for higher densities as a method to achieve and provide for the County’s affordable housing needs in the rural areas of the community. Under this approach, the base residential density in the Rural/Agricultural Conservation District should be one (1) dwelling unit per 10 acres with at least 50% open space set aside, but may be increased to one (1) dwelling unit per eight (8) acres with at least 60% open space set aside, or one (1) dwelling unit per five (5) acres if at least 70% open space set aside. The five (5) development criteria referenced above with the clustering/sliding scale approach will also apply to the clustering/density bonus approach. Through the clustering/density bonus approach, the developer is able to decrease lot sizes in return for setting aside permanent open space while meeting the affordable housing needs of Isle of Wight County. This provides many benefits including lower land costs for the lot purchaser and decreased road construction costs since lots are grouped together as opposed to scattered throughout the site. The community benefits through provision of open space, farmlands and rural character Using this approach, a property owner with a 100-acre farm can create up to 20 lots (one (1) dwelling unit per five (5) acres) provided they are clustered onto 30 acres of the farm and the remaining 70 acres would be left for farming or open space. The homes would also have to be setback 100 feet from the County road and located on a single access road with driveways. Numerous individual drives onto County roads would not be allowed. The homes would have to be screened from County roadway view, thereby protecting rural character. Homes would also have to be setback from active agricultural operations in order to minimize farming impacts on home sites. The same scenario on a 40-acre property would yield eight lots on 12 acres and would leave 28 acres in Comprehensive Plan 4-19 Isle of Wight County, Virginia open space or farming. Average lot size for lots on both the 100 and 40 acre parcel would be 1.5 acres. The open space land could be left in its natural state or maintained for farming or forestry purposes. Control of the open space land can be left with the original property owner or dedicated to a homeowners association. Land areas encumbered by natural development constraints such as wetlands should be included in the open space. Minimum lot sizes for clustered development in the Rural/Agricultural Conservation district should be a function of soil suitability for septic tank systems. The above described residential density provisions recognize that while rural character and agricultural conservation are important County objectives, there remains a need to allow farmers and rural property owners to subdivide and sell single-family home lots as the need arises. The Plan recommends that rural residential subdivisions be directed to areas of the Rural/Agricultural Conservation District which have good proximity to existing residential areas and commercial and public services. Rural residential subdivisions should not be encouraged in remote areas where County roads are not adequate for increased traffic or in areas where existing agricultural activities predominate, such as in or near the County Voluntary Agricultural and Forestal Districts. The cluster approach described above was adopted by the County in 1997 as part of the new Zoning Ordinance. Previously the County had received proposals utilizing this approach or a variation of this approach, but the Board of Supervisors had denied the requests due to their remote location and lack of adequate roads to serve the proposed development. In 2005, the County approved the first rural cluster that employed the Density Bonus Approach. This development, called Lawnes Point, contains 155 lots on 1,550 acres and is located in the northern most portion of the county. Despite a greater number of established examples of development utilizing this approach, the County will retain this optional form of development for the rural services areas into the foreseeable future. The Rural/Agricultural Conservation Areas is therefore provided in the Comprehensive Plan to preserve rural character and open space, to foster agricultural activities and opportunities, and to protect valuable natural resources. It is further intended to prevent premature urbanization in areas where public utilities, roads and other public facilities are planned to meet rural needs only and where present public programs do not propose infrastructure suitable for development at higher densities. Village Centers Within the Rural/Agricultural Conservation Areas, there are several existing villages and crossroad settlements, which perform a number of important community functions. These include serving as centers for rural residential development and providing for commercial services for surrounding rural areas. The ability of these Centers to accommodate some portion of the future growth of the County is a function of their location and the existing scale of development and range of services provided to surrounding rural areas. Characteristics common to most of these rural Village Centers are the existence of homes, post offices, country stores, agricultural supply operations, home occupations, and structures which house public facilities or civic organizations (e.g. fire station, church, etc). The concept of the Village Center is included in the Comprehensive Plan in order to recognize and provide for the special needs of these rural centers. Originally, these centers included such places as Rescue, Battery Park, Zuni, Walters, Isle of Wight Courthouse, Rushmere, Orbit, Central Hill, Wills Corner, Uzzle's Church and Colosse. These Village Centers are often very different in size, character and function; however, each serves an important role to the surrounding area. In 2003, the Board of Supervisors removed the village center designation from Uzzle’s Church and Comprehensive Plan 4-20 Isle of Wight County, Virginia Colosse at the request of the residents. With this Comprehensive Plan the village center designation was removed from two other rural service centers. Orbit and Wills Corners’ designations were removed due to changes in the character of these rural service centers. These former village centers do not provide or contain any civic facilities, social club facilities, church activities or business operations. These rural service centers serve a multitude of functions in Isle of Wight County. They range in scale from a fork in the road where a general store and beauty parlor are located, to a rapidly expanding community that is beginning to emerge as a service center of regional scope. Their distribution throughout the County is shown on the Land Use Plan Map. Many have historic qualities such as Isle of Wight Courthouse, which suggests future development should be limited in scale and compatible in character. In spite of their unique individual qualities, these settlements share much in common, and collectively they play an important part in Isle of Wight County life. In general, these Village Centers tend to be basically residential in character, but also often offer some employment through limited commercial services as well as public or institutional uses. In general, the Village Centers are areas, which function as rural service centers. The County should preserve and enhance the present character of the Village Centers in order that they may continue to serve their traditional roles in County life. In the future, it is possible that additional Village Centers might be identified. However, their future designation should be a function of their need to serve as service centers in the context of their existing distribution in the County. These new Village Centers should be limited to providing the most basic commercial services for the convenience of the rural population. Generally, the areas shown as Village Centers should:  Remain small in population size.  Remain small in physical area.  Continue to provide limited, highly localized commercial services (such as a gas station or general store, etc.).  Continue to provide limited employment opportunity.  Have a population density greater than the surrounding rural areas which they serve.  Maintain a unique “sense of place” as identified by their existing character, scale, density and architectural style. The need for central water and sewer is not anticipated in the Village Centers. However, in Village Centers where land application of wastewater is a feasible treatment technology (i.e. soils are potentially suitable), these systems can allow greater clustering of residences and opportunities for commercial use. In order to assure the continued small size of the Village Centers, any central water or sewer system which is eventually provided should be built to serve land area and development only within the immediate proximity of the Village Center itself and not extend into adjacent rural areas. Village Center Boundary Delineation Project Comprehensive Plan 4-21 Isle of Wight County, Virginia Until 2003, the village centers were without geographic outline and essentially appeared as places on the county map. The exception to this was Carrsville which had a boundary delineated in the 2001 Comprehensive Plan. In April of 2002, the County proceeded with the Village Center Boundary Delineation Project in order to establish the boundaries for the other village centers. At that time, the Board of Supervisors adopted steps for the project’s community planning process. These steps included the establishment of committees representing each village, committee meetings, public relations, community involvement and input, Planning Commission public hearings and Board of Supervisors public hearings. The committees from each village center met and, with the assistance of the County’s Geographic Information Systems (GIS) technician, created a draft boundary for their village center. A public meeting was held for residents at which time they gave input to the draft delineation of the village center. The first meeting was held at Rescue where the residents believed that more of the surrounding area should be included within the village center. In order to keep the boundary of the village center relatively small as intended by the project, Rescue and, subsequently, the other village centers were given a boundary for both the village center and an expanded area called the community boundary, which establishes a sense of place and identity for residents outside but near each village center boundary. During the project process, the residents of Uzzle’s Church and Colosse decided not to participate in the project and requested withdrawal of the village center designation. The Board of Supervisors approved this request of the residents of these two rural centers. The result of this project was the creation of the Village Center Boundary Delineation Project document which contains maps for each village center and community boundaries. The document also contains a revised description for each village center. In May of 2003, the Board of Supervisors adopted this document as an addendum to the Comprehensive Plan to include the boundaries of the nine remaining village centers. The project document is available at the Department of Planning and Zoning. The revised Village Center descriptions and boundaries are herein incorporated. Battery Park First known as Pates Field until 1692, Battery Park is rich in history and experience. It is the first recorded village in the County. Battery Park’s history begins as early as 1607. It was near this village in an area known as Pagan Point that the Warrosquoyacke Indians lived and traded with Captain John Smith. Years later in 1690, the General Assembly authorized the building of towns or storehouses in every county exporting tobacco to accommodate the increase of production of this crop. Pates Field was designated as the Isle of Wight site. Its proximity to the Pagan and James River made it a prime location for shipping. The anticipation was that this designation by the General Assembly would create a booming town built around the wharf. And while it did not meet this expectation, those who reside in Battery Park find it quaint and enjoyable. After the Civil War, the village was renamed Battery Park for the rows of defense batteries placed there during the war. Before the construction of the James River Bridge, Battery Park had a steamboat dock with daily trips to and from Newport News and Norfolk. Oystering has traditionally been the major industry of the community with as many as three-fourths of its residents engaged in the business shortly after the turn of the 20th century. Furthermore, at one time Battery Park, along with other public seed oyster areas along the James River, was considered to be one of the largest and most productive public oyster seed areas in the world. Watermen traveled from other parts of the state to shuck oysters in this Comprehensive Plan 4-22 Isle of Wight County, Virginia area. Unfortunately, oystering in Battery Park diminished in the early 1940’s prior to World War II. Many watermen left the waterways and took jobs in more factory-oriented professions. Located on the other side of Battery Park is the village of Rescue. For years these two villages were separated and people reached either side by some waterway craft. A bridge connecting Rescue and Battery Park was constructed in the early 1900’s. First constructed as a drawbridge, the bridge was difficult to move. Perhaps, more perplexing was the fact that the foundations of the first bridge were located on marshy land that caused the bridge to sink. This first bridge lasted until 1937, when it was replaced with a bridge located south of the first. There is one church in Battery Park. The Battery Park Baptist Church is a dominant structure in the village. It was organized in 1899 and the church is located at the intersection of Warwick and Newport Street. Battery Park also has its own post office, located at the intersection of Todd Avenue and Warwick Street. The post office was established in 1892. The Village Center boundaries are shown on Map 4-2. The village center consists of the original platted lots located on Todd Avenue, Warwick Street, Battery Street, Newport Street, Park Street, River Avenue and Hampton Street. It continues southeast along Rescue Road ending at Battery Park/Rescue Bridge. Located within the village boundary are Battery Park Baptist Church, the post office, a small industrial business, and single-family residences. The Village of Battery Park is quite unique and quaint, and its character should be preserved. The map also shows the boundary for the larger community of Battery Park, which begins at Battery Park Road east of the Gatling Pointe and Gatling Pointe South Subdivision and transverses south to include Fair Hills Lane and Hayes Lane. Its eastern boundary is the Jones Creek and its northern boundary is the James River. Carrsville Carrsville is among the larger villages in land area in the County but in recent years has remained limited in population size due to limited public facilities available to service development. The Carrsville Elementary School, Post Office, and fire station are noteworthy community facilities in the village. The village is located along Route 58 near Suffolk. Significant amounts of new development in this area are not anticipated within the near five-year planning period but may occur at some future point in time concurrent with the extension of the Hampton Roads Sanitation District sewer facilities through this corridor. As development occurs in the Carrsville area, it should respect the village character of the development that is currently established in the area. The extent of the Carrsville Village Boundary is shown on Map 4-11. Central Hill The focal point in this village is the hill, on which a church sits overlooking residential homes and farming operations. Although it is uncertain where the name Central Hill originated, present day residents of the community believe that it indeed had something to do with the hill itself. Central Hill is known for its integral role in the lumbering industry, one of the largest industries in the County. The first lumbering operation in the village began in the late nineteenth and early twentieth century with the expansion of the Fergusson Brothers’ lumbering business in the Rushmere area and Comprehensive Plan 4-23 Isle of Wight County, Virginia later with the Surry Lumber Company. The lumbering industry was present in Central Hill area until 1927. After lumbering operations ceased in Central Hill many of the employees, who migrated here for the work, decided to permanently reside in Central Hill in the housing that had been provided for them. County records show that in the same year the lumber business closed, land was platted in the Central Hill area. According to community residents the names of the avenues in the subdivision are named for the native state from which the workers migrated. The names of the avenues are Maryland, North Carolina, South Carolina, Virginia and Florida Avenue. Virginia Avenue was renamed Mount Olive Avenue after the Mount Olive Apostolic Faith Holiness Church during the street naming process to avoid the duplication of street names (namely Virginia Avenue). A school was established in the 1924- 1925 school session to educate the children of Central Hill and surrounding area. The school was located within the village center. The earliest church established in Central Hill was the Central Hill Baptist Church (circa 1885) located in the center of the village atop the hill. Records indicate that the name Central Hill came before the church, indicating that the church received its name from the village. Actually before the church was known as Central Hill Baptist it was Reedy Branch Baptist Church. Also located in Central Hill is Mount Olive Apostolic Faith Holiness Church, located on Mount Olive Avenue, which was established in 1941. The Village Center boundaries are shown on Map 4-3. The village center is essentially the original Central Hill subdivision for the Surry Lumber Company workers. It includes Maryland, North Carolina, South Carolina, Mount Olive and Florida Avenues. Central Hill Baptist Church, Mount Olive Apostolic Faith Holiness Church and a small general store are all located within the village center boundary. Although Central Hill is primarily a residential community, there is potential for limited commercial development in the village to provide essential goods and services to the Central Hill residents as well as other County residents in the surrounding rural areas. There may also be opportunity for the development of farm service and supply businesses. The map also shows the boundary for the larger community of Central Hill, which begins at Central Hill Road and Courthouse Highway (Route 258) and extends down Central Hill Road to Broadwater Road. The Community Boundary was meticulously drawn to ensure that areas that had its own identity, but not necessarily designated as a Village Center, were not included in the boundary. In addition, it was drawn as not to include property owners that felt they were not located in the Central Hill community. To this end, the boundary extends down Pope Swamp Trail and stops before what is known as the Whitely area. It includes only a small portion of Peanut Drive, and it extends down Whispering Pines Trail, stopping just before the campground. Lastly, the boundary does not include the parcel historically known as Scott’s Crossroads located at the corner of Central Hill Road and Foursquare Road. Moderate brick and wooden single-family residences on average-size lots characterize a large portion of the Central Hill community. However, there are a few larger brick homes that sit on fair amounts of property within the community boundary. Additionally, there is a peanut farm, cow pastureland, a hunt club and large farming fields located within the community boundary. Isle of Wight Courthouse The area now known as Isle of Wight Courthouse was open land used for farming and lumbering operations. Francis Boykin, a very popular and influential man in the County during the late 18th and very early19th century, owned a large tract of land in this area. He petitioned the county to move the Comprehensive Plan 4-24 Isle of Wight County, Virginia courthouse from Smithfield to his property, which he and others claimed was a central location for all county citizens. He was also the owner of Boykins Tavern, built ca. 1780, located on the property next to the County Complex. Boykins Tavern was purchased by the County in 1973 and registered as a Virginia Historical Landmark and the National Register of Historical Places in 1974. The County recently renovated the tavern and conducts public tours. Since the County Courthouse and office complex are located here, Isle of Wight Courthouse Village differs from other village centers in the County. The significant weekday activity created by the government center, as well as Isle of Wight Academy, a post office, The Isle of Wight Christian Church and a diner, coupled with the lack of a large residential base, creates a community that is truly unique. Businesses and services such as restaurants and offices, which would support this daily activity, should be encouraged. However, the form and appearance of such development should be controlled to ensure compatibility with the historically significant structures of the village. A few single-family residences are located in the village center are along Courthouse Highway (Route 258) and Poor House Road. New residential development should be encouraged but should be guided into a village form rather than stripped along Courthouse Highway. As the County seat, Isle of Wight Courthouse should be given special consideration and attention to ensure it will remain a source of public pride for County residents. The larger Isle of Wight Courthouse community boundary extends north to Harry Wilson Road, encompassing acres of farm and cattle pastureland. The boundary continues east to the intersection of Bob White Road and Poor House Road. Its southern boundary is designated along back property lines of parcels fronting on Poor House Road. The southern boundary crosses at Orbit Road and continues across Courthouse Highway. Its western boundary encompasses a portion of Central Hill Road and continues northwest along Trump Town Road. The Village Center Boundary and the larger Community Boundary are outlined on Map 4-4. Rescue This historic coastal village began as the subdivision of a farm in 1882. Because of its location on the eastside of the Jones Creek, approximately one-half of a mile from its mouth, it soon became a thriving harbor and a commercial dock for watermen engaged in fishing and oystering. The Jones Creek separates Rescue from Battery Park and Smithfield. As folklore has it, Rescue got its name because it was difficult to get mail to Rescue, which was delivered by mule and on a certain occasion, as the mule appeared in the fishing village; someone yelled that the mail had been “rescued”. With construction of the Rescue Bridge, connecting Rescue and Battery Park, the task of mail delivery was made easier, as well as travels to and from Smithfield. Prior to the construction of the bridge the residents had to go either by boat to Smithfield or drive the long way around by Titus Creek and Fulgham’s Bridge. The location of the bridge marks a historic location with the first bridge being constructed around 1913. The history of the bridge should be preserved as integral part of Rescue’s history. Rescue continues to retain the character of a close-knit rural fishing village and the integrity of this Comprehensive Plan 4-25 Isle of Wight County, Virginia character is intended to be protected in delineating this Village Center. Within the Village Center are homes, two marinas, a restaurant, post office, and a community center (formerly the old Rescue school constructed in 1925, which currently serves as the meeting place for the Rescue Community League and Ruritan Club). There are also two historic churches located just outside of the Village Center boundaries, Riverview United Methodist Church (founded in 1887) and the Friends Church (founded in 1913). The Village Center boundaries are shown on Map 4-5. The map also shows the boundaries of the larger community of Rescue, which begins at the intersection of Boundary Road and Smith’s Neck Road and encompasses lands north and east to the James River, and west to the Jones Creek. Historically, Boundary Road has always been the dividing line separating the Rescue community from the Carrollton area. The historical boundary was used for documenting birth certificates, as well as for school districting. The Jones Creek Boat Landing located at the end of Boundary Road is located in the Rescue community. Rushmere As the northwestern gateway into the County on Route 10, the Rushmere Village is an important area, which requires careful consideration of land use decisions. Originally, Rushmere was named Fegusson’s Wharf, after the large wharf built by a lumber businessman in the late nineteenth century. A bogie railroad track was built to transport lumber from the end of Track Lane to the wharf on the James River at the end of Ferguson’s Wharf Way, marking this crossroad at Old Stage Highway as a historic location in Rushmere. The old post office and general store were also located at this intersection and the Rushmere Volunteer Fire Department was constructed there in 1990. Although there is no longer any public access to the wharf and the old post office and general store have since closed, the historic significance of this intersection remains and should be preserved. The Village Center boundaries have been designated slightly north of the historic crossroad and are reflective of commercial activity that has developed at the intersection of Fort Huger Drive (Rt. 676) and Old Stage Highway (Rt. 10) with the location of a convenience store and the higher density residential development that exist in this area. A car wash is also proposed at this location and just north of the convenience store, approximately forty-two (42) acres of vacant land is zoned for more residential development. New development should be guided to areas off of Route 10 to create a more centralized and cohesive community and avoid the problems associated with strip development. The old school site is also located within the area of the Village Center boundaries, which presents an opportunity for cultural preservation. The Village Center boundaries are shown on Map 4-6 and a star has been marked to identify the historic area. The map also shows the boundaries of the larger community of Rushmere, which are mainly representative of the boundaries delineated by the Census Bureau designating Rushmere as a census designated place. The community borders the Surry line and extends approximately .4 mile south of the intersection of Burwells Bay Road (Rt. 621) and Old Stage Highway (Rt. 10), encompassing the Burwells Bay area. The first known recorded history in the Isle of Wight County was noted to have occurred in the Rushmere community when Captain John Smith stopped near Burwells Bay to trade beads with the Warrosquoyake Indians for food to save his starving colonists. The post office at Rushmere was first located at Burwells Bay as indicated by records dating back to 1834, and the first formal gardens in Comprehensive Plan 4-26 Isle of Wight County, Virginia Virginia were located at a spot in Burwells Bay called “Shoal Bay”, where the lawn terraced down to the beach. In the 1920’s, the Burwells Bay area thrived as a small resort with a dance pavilion built over the water and contained a public acre along the deep waterfront of the James River where people could swim and have church picnics. The public acre, called “The Acre”, still exists and is now used for family retreats. Presently, Burwells Bay contains several single-family residential dwellings. The history of the Burwells Bay area should also be protected and preserved, and careful consideration should be given to any development proposed in the area to maintain the character of the existing community. Rushmere has traditionally been home to many watermen who conduct fishing and oystering activities from the Tyler’s Beach Boat Harbor, located further north along the James River. A County-owned boat ramp has been constructed and the harbor and channel have been dredged through the 1990’s. Additional dredging is needed and will be undertaken by the United States Army Corps of Engineers once a suitable disposal site is established. Tyler’s Beach remains an important harbor for watermen from throughout the region. The historic Fort Huger, used during the Civil War, is also located within the Rushmere community. The County has taken steps to preserve this great historical treasure. Walters Located in the area formerly known as Ducksville, during the Civil War era, Walters has a rich history in the agricultural and industrial industry. As early as 1905 the old Virginian railroad passed through Walters delivering coal from the Alleghenies and West Virginia to Norfolk providing fuel for ocean-going vessels at Sewell’s Point. The railroad could have also provided a means of transportation for farming operations, like the Walters Cotton Ginning Company that operated from 1913-1929, to ship their goods or produce. The railroad passed through Walters until 1959 when it merged with Norfolk and Western. A post office was established in the village in 1912 and closed in 1963. It is one of two post offices in the county that operated for over fifty years. Citizens of Walters now receive their mail in the town of Windsor. Cox Heights, the first platted subdivision in Walters was also created in 1912. It is interesting to note the names given to the streets within the subdivision; Joyner, Bradshaw, and Cox. These are the last names of long lasting families in the County, dating back to the early nineteenth century. Duck’s store, a local grocery store, was located on the present site of Mount Carmel Christian Church. The church was organized in 1871. The present building was erected in 1900. Present day Walters is home to various private-farming operations where goats, cotton and other agricultural produce are raised or grown. A peanut buying facility is located on Bradshaw Avenue in the Cox Heights subdivision. The Village Center boundary is shown on Map 4-7. As the map indicates the village boundary begins at River Run Trail and Walters Highway and ends at Stevens Drive. Because the Villages of Walters extends linearly along a major corridor, future development should minimize direct, individual access to Route 258 to avoid excessive entrances and exits, which would impede the smooth flow of through traffic and create potential hazards. Currently, the village includes single-family residences, Mount Carmel Church (circa 1871), the Walters Ruritan Club facility, a general store, an agricultural supply/machinery store, farms, pastureland and Indika Farms, Inc. There are several vacant commercial structures in Walters which represent Comprehensive Plan 4-27 Isle of Wight County, Virginia opportunities for future redevelopment and rehabilitation. The map also shows the boundaries of the larger Walters community, which begins, just between Colosse and Ballard Road. It extends linearly down Route 258, encompassing both sides of the highway and ends between Holly Run Drive and Lawrence Drive. Zuni Zuni, first established in 1870 as “Zuni Station”, was a train stop along the Norfolk Southern Railroad (formerly Norfolk and Petersburg Railroad). As a result of the excellent farmland in the surrounding area, Zuni has traditionally had a large peanut market and at one time a peanut factory. Local farmers used the train stop to transport bacon, fruits, vegetables, peanuts, and lumber. The word “Station” was dropped in 1880. This farming community is located six miles west of Windsor near the Southampton County border and continues to maintain railway access via the Norfolk Southern Railroad and has primary highway transportation access along Route 460. The village has potential for development given its access to rail and highway transportation and proximity to the Blackwater River. However, care should be taken to preserve the rural character of the community and development should be focused rather than stripped along Route 460. Furthermore, as one of the gateways to the County, it is important that the form and appearance of new development in Zuni be managed to ensure an aesthetically pleasing and functional community, which allows for the safe and efficient movement of traffic along Route 460. Existing land uses in the Village Center include homes, a post office, dentist office, thrift shop, convenience store/gas station, Bethany Presbyterian Church and the Tabernacle of Praise Full Gospel Church. There are also several vacant commercial buildings, which represent opportunity for redevelopment and rehabilitation. The Village Center boundaries are shown on Map 4-8. The map also shows the boundaries of the larger community of Zuni, which are mainly representative of the postal boundaries. Future development and redevelopment in County Village Centers should provide for commercial expansion while preserving the community's rural character. Commercial development in Village Centers should be designed to be compatible with rural settings. New buildings should be rural in character, should respect the architectural character of existing buildings, and should be built with setbacks and building lines similar to other existing buildings, In addition, the use of natural materials such as brick, stone, wood siding and slate should be encouraged as opposed to galvanized metals, exposed concrete, plastics, or vinyls. Procedures should be adopted to ease the procedure for converting existing homes into commercial uses in order to encourage small commercial development serving agricultural, neighborhood and tourist needs. The Plan recommends specific planning and design studies be undertaken by the County for the future development of each of these Village Centers. Development Service Districts The Land Use Plan Map indicates designation of three strategically located Development Service Comprehensive Plan 4-28 Isle of Wight County, Virginia Districts (DSDs). They include the Newport, Windsor and Camptown. Each of their locations generally correspond with the location of the major County transportation corridors and existing or planned future Hampton Roads Sanitation District (HRSD) sewer and water service areas. Areas designated DSDs generally have served and are expected to continue to serve as the principal residential, commercial and employment centers of the County. These areas comprise the most suitable locations for future growth and development. Growth in and around these areas will prevent the outward sprawl of development into other County areas, and concentrate future residential growth in areas where residents can be economically provided with utilities, services, and employment. In addition, the impact upon the County road system will be minimized since families will have the opportunity to be located physically close to the jobs and services, which they require. These considerations, plus the County interest in preserving the open character of the County's outlying rural areas, indicate that the areas designated as DSDs should accommodate most of the County's residential, commercial and industrial growth through the year 2020. Economic development objectives and recommendations contained in later sections of the Plan emphasize the importance of providing opportunity for the location of industrial, commercial and office development within each of the three DSDs. The degree and type of industrial or commercial development to be encouraged in each of the districts is a function of existing uses in the district and the nature of economic development that may be most appropriate based on the availability of services and utilities needed to support it and land availability. Mixed Use Areas/Activity Centers and incorporated Towns within or near the DSDs should be the focal points for commercial service and business development, higher density residential development, and compatible industrial development. The three DSDs share several common attributes. Each is subject to greater development pressure than many other County areas, particularly rural and/or agricultural areas. Each either has in place or provides opportunity to put in place the kind of services required by development. These services include an existing or planned transportation system that can accommodate the movement of people and goods, and sewer and water facilities that can service development at greater residential densities or can service industrial and commercial uses. Finally, each of these areas is in some way already characterized by some level of development activity, which has already created some demand for County services and public facilities. The major advantage of the DSD concept is to map in advance those areas where the County will accept a responsibility for providing infrastructure or will accept the responsibility for working with the development interests of the County to be sure it is put in place. However, this in no way implies that the full costs of development will be borne by the general County taxpayer. In providing opportunities for development in these areas, the County can thereby better achieve its resource protection and its agricultural conservation objectives by reducing pressure for development in other County areas dominated by farming activity or sensitive natural resources. Growth in the Newport and 460/Windsor Development Districts (including the Town of Windsor) can be more cost effectively managed in that both areas are currently undergoing the planned expansion of central sewer and water facilities by the County, the Hampton Roads Sanitation District or the Western Tidewater Water Authority. The challenge is to ensure that public services and facilities and the highway systems keep pace with the conversion of land in these areas from rural to urban. Likewise, the plan must provide protection for natural resources such as the James and Pagan Rivers and elements of rural character that are pervasive as well as desirable in these areas. The DSDs will be those areas where more than 80% of new households should be located to implement the contained growth philosophy discussed earlier in this chapter. To assure they fulfill their intended function, the County Comprehensive Plan 4-29 Isle of Wight County, Virginia will need to be proactive in its efforts to assure infrastructure is provided to support growth in these areas. Each of the DSDs is described in greater detail below. This is followed by a discussion of the Planning Consideration for the DSDs. While the land use areas are established in Table 4-2 presented earlier in this chapter, the Planning Consideration more fully describes the concepts suggested for Mixed Use Areas/Activity Centers in particular. This is followed by a discussion of the Planned Unit Development Districts, which can serve as the primary tool for implementing mixed use areas, in addition to utilizing a mix of the seven land use planning districts to reflect the element of an Activity Center . Newport Development Service District A Northern Development Service District was first established in 1991 and included approximately 17,200 acres. The Newport DSD , which replaced the former Northern Development Service District (NDSD), as shown on map 4-9, encompasses a total of approximately 5,000 acres representing a 70 percent reduction in the overall size of the District. The change eliminated much of the land area along the Route 10 corridor and areas near the James River shoreline The boundary change also eliminated large areas to the north and south of the Route 32/258, Route 17/258 and Route 669 corridors which were formerly included in the District. The boundaries of the Newport DSD are defined on Map 4-9. The District Land Use Plan established a new or revised development district boundary and categorized proposed (and existing) land use into land use planning areas (see Map 4-9). The district is broken down into five land use planning areas. Table 4-4 lists the proposed land use planning areas by acreage for the development district. Table 4-3 lists the location, character and proposed land use(s) for each category. In effect, the land use plan for this district represents a tiered land management concept that places the least intense land uses (Resource Conservation Areas) closest to the most sensitive natural resources and the most intense land uses (Mixed Use Activity Centers and Business/Employment planning areas) along the existing major highway corridors where transportation and other services are existing or can be provided in the most efficient manner. Table 4-4 Newport Development Service District/Land Use Districts Land Use District Designation Newport District Land Area (acres) Percent of Total Mixed Use Activity Center 1364 1,246.5 20 18.6% Business and Employment 610 481 9 7.2% Suburban Residential 532 244 9 3.6% Suburban Estate 3550 2,543.5 53 37.9% Resource Conservation 350 1891 5 28.2% Other (includes Right of Way) 300 4.5% Total 6,706 100% Comprehensive Plan 4-30 Isle of Wight County, Virginia The Newport DSD is a likely candidate for a greater level of development than other areas in the County due to its greater proximity and accessibility to the Peninsula and Northern Suffolk. This area is served by HRSD extension of sewer facilities. Connections between the Bridge Tunnel and Interstate 64 create an effective regional beltway near the County's Northeast edge increasing the accessibility of this part of the County. For all these reasons, areas within this DSD appear to have greater market support for potential future residential, commercial, and office development than other areas of the County. Route 17 Corridor Master Plan Because the Newport DSD is a candidate for increased growth pressure, the County engaged in a master plan process in 2006 specifically for the Carrollton Boulevard, or Route 17, corridor in the eastern half of the DSD. The Master Plan seeks to ensure the orderly development of future growth by providing a design framework to guide the location, form, and design of new development consistent with the Isle of Wight County Comprehensive Plan. The Plan identifies the Bartlett intersection as a key activity center while recognizing Carrollton Boulevard's role as a major transportation corridor. The future land use plan in the Corridor Master Plan updates the 2001 Comprehensive Plan and designates a mix of uses for a substantial portion of the corridor area. The Board of Supervisors adopted the final Plan in November 2007. Newport Development Service Overlay District The current County Zoning Ordinance, adopted in 2005, established a new overlay district specifically for the Newport DSD. The intent of this overlay district, called the Newport Development Service Overlay (NDSO) District, is to preserve the historic character, architectural forms, patterns and significance of historical sites within and adjacent to the Newport DSD. The NDSO essentially replaced the Highway Corridor Overlay (HCO) within the Newport DSD but covers the whole DSD rather than just the 500 feet on each side of the highways. The initiatives of the NDSO District include:  Encourage building designs that promote the character and value of the District;  Encourage contiguous, mature and healthy landscaping in site design, parking lots and along major corridors within the District;  Encourage site design techniques that maximize public safety and promote the character of the District through the effective design of buildings, parking lots and public spaces;  Provide for the continued safe and efficient use of roadways;  Maintain natural beauty and scenic, cultural, and historic character of the District, particularly distinctive views, vistas, and visual continuity;  Promote traffic calming devices that provide safe on-site circulation of traffic, vehicular, pedestrian or bike traffic;  Promote flexible design criteria to ensure the re-use of non-conforming property;  Encourage sign design standards that are functional and efficient, decrease visual clutter, and are compatible with building designs within the District;  Encourage the interconnectedness of commercial, office, civic and residential uses through the use of roadways, pedestrian walkways, and bicycle paths; Comprehensive Plan 4-31 Isle of Wight County, Virginia  Encourage site and building design elements that promote human scale development;  Encourage the preservation of open space for active and passive recreation  Encourage public access of waterways throughout the use of greenway/pedestrian walkways;  Promote Best Management Practices facilities (BMPs) that enhance the site design and promote health and safety.  Encourage the use of clustering in residential development to preserve open space, trees and greenways, and reduce the overall impact of new development on the habitat.  Encourage the use of Traditional Neighborhood Development (TND) design concepts to minimize impact on public services, maximize the use of public infrastructure and allow a mix of residential uses with compatible commercial and civic uses that offer employment opportunities as well as provide services to the neighboring residential community.  Encourage the use of appropriate lighting standards to promote safety and protect against light intrusion and glare. The Zoning Ordinance text for the NDSO District provides a clear and consistent set of design standards that apply to all properties within the district. All development within the district must adhere to the procedures, standards and guidelines for this overly district in addition to the standards present for the base zoning district. For a more detailed discussion of the NDSO District see the Zoning Ordinance. Benn’s Church Master Plan - Benn’s Church Activity Center “Roadmap for Growth” In the Fall of 2003, a number of property owners approached the County with plans to develop their land in the Benn’s Church area within the Newport DSD. County staff suggested that these property owners and the County work together to create guidelines for the future development of the area. The County and interested parties formed a partnership and engaged a consultant to prepare a Master Plan. Since the process for creating the Master Plan relied on community involvement, a charrette was held in order to solicit the input of the public in November of 2003. The consultant considered the concerns and ideas of the public and incorporated these into the Master Plan. The completed document, titled Benn’s Church Activity Center “Roadmap for Growth” was reviewed by the public again in March of 2004 and the consultant later prepared the document for formal public hearings. The Planning Commission held public hearings and, after resolving concerns, the Commission recommended approval by the Board of Supervisors. In June of 2004, the Board of Supervisors held a public hearing and subsequently approved the Master Plan consequently amending the County’s Comprehensive Plan. The Benn’s Church Master Plan does not replace or change the Comprehensive Plan but does supplement the Plan with additional guidelines for development. The Master Plan gives more detail and greater guidance for near term and future term development within the Benn’s Church area and includes a specific emphasis on the future traffic system. This Plan also ensures future development is consistent and compatible with existing land use. It strives to preserve the area’s historic appearance and value by outlining design and structural guidelines. These guidelines encompass both residential and commercial development. The complete Benn’s Church Comprehensive Plan 4-32 Isle of Wight County, Virginia Activity Center “Roadmap for Growth” is appended to this Comprehensive Plan as Appendix A. The Windsor Development Service District The Windsor DSD is also targeted for future growth. Within much of this district, sewer and water facilities have been extended to accommodate growth. While the level of development activity anticipated is less than that in the Newport DSD, sewer availability together with adequate transportation service capacity via State Route 460 suggest some level of development activity can be expected in this area. Areas along the Route 460 corridor and Norfolk and Southern rail line have strong potential for future industrial development. The Shirley T. Holland Commerce Park, located east of the Town, has been established as one such location for business development. Map 4-10 identifies the extent of the Windsor DSD and the range of land uses proposed within this district. With the 2001 annexation of vacant land, much of the residential development proposed within the district over the next 20 years may be absorbed by growth within the Town of Windsor. Most of the land area surrounding the Town is therefore designated a Town Growth Area. An area just west of the Town is proposed for business and employment growth, but its development is contingent on new road improvements in the form of the Route 258 bypass shown on the map. Industrial development is also planned for the existing County industrial park and for lands located Southeast of Town along the Norfolk/Southern Rail line. Remaining areas have been designated for Conservation Development thus limiting the density of residential development within the Windsor DSD in locations outside the Town. The County recently purchased approximately 600 acres to the south of the Town of Windsor and is currently investigating the possibility of developing an intermodal park to include this property. Based on Port Authority and VDOT studies, there will be significant background truck traffic utilizing the new Route 460 corridor for transporting goods to and from area ports. With the expansion of the Windsor DSD and the Planned Industrial land use designation, plans can be made for optimal travel routes which could include an interchange on the new Route 460 in or near the Town. An intermodal park with access to this new interstate as well as nearby rail lines will place Isle of Wight County in a strategic location for future commercial and industrial growth. The Windsor DSD Future Land Use Map expands the existing DSD to include new County-owned property and surrounding area with a "Planned Industrial" designation. In addition, properties located between the expanded DSD and Sunset Drive which are currently enrolled in the Knoxville Agricultural/Forestal District are contained in an area identified as a “potential DSD expansion area." These parcels will retain their Rural Agricultural Conservation designation while providing for the possibility of extending the DSD to include this area in the future. Should the properties in this area leave the Agricultural/Forestal District and apply for a rezoning, the recommended land use designation for these properties is Planned Industrial. Including these properties in a potential future expansion area will help to alleviate the concern that future property owners may not be aware of the intermodal park plans and may create unintentional land use conflicts. The Camptown Development Service District In 2001, the Camptown DSD (formerly the Southern DSD ) was substantially reduced in size from its 1991 delineation which extended from Carrsville to the County's southernmost border. The former large district was reconfigured to be roughly one-half its former size and no longer included areas in and around Carrsville. As a result of its elimination from the DSD boundary, in 2001 Carrsville was re-designated as a Village Center. Comprehensive Plan 4-33 Isle of Wight County, Virginia In 2005, the Board of Supervisors authorized the formation of the Southern Development Committee, made up citizens from the southernmost portion of the County. The primary goals of the committee are beautification of the area and increased residential and commercial development in this portion of the County. To accommodate growth within the DSD, the Southern Development Committee requested that the boundary of the Camptown DSD be returned to the original 1991 delineation. With this update of the Comprehensive Plan, the DSD boundary has changed to increase its size slightly by including a small area to the east of the existing DSD boundary along Route 58. A limited increase in the size of the DSD was recommended in order to allow the community to undergo a focused transportation, fiscal and land use analysis together with a strong public input process to develop a land use map for the Route 58 corridor, including the Camptown DSD and the Village of Carrsville, which reflects the most efficient pattern of development to accomplish the community’s vision. The Plan will include a prioritized implementation strategy for economic development, transportation improvements, and community facilities including goals, objectives, actions, and possible funding sources. The Plan is expected to be completed in the fall of 2008. As part of the Plan update, the Southern Development Committee proposed to reduce the size of the Carrsville village center which is currently outside of the Camptown DSD. The Carrsville Elementary School, Carrsville Community House, the Post Office, and fire station are noteworthy community facilities in the activity center. The community is located along Route 58 business, near the Suffolk line. Significant amounts of new development in and around the Carrsville Village Center are not anticipated within the near five to ten-year planning period but may occur at some future time concurrent with the extension of the Hampton Roads Sanitation District sewer facilities through this corridor, and the expansion of the existing public water service. As development occurs in the Carrsville area, it should respect the rural village character of development that is currently established. The reconfigured Camptown DSD includes several large tracts suitable for industrial and residential development. In close proximity to these developable tracts is the only general aviation airport in the County, located at the western end of the DSD. In concern for safety and the viability of the airport, development in the area around the airport, especially at the end of the runway, should be assessed with close consideration of flight operations. High density residential development, schools, hospitals and other development that will concentrate large numbers of people should not be permitted in the area below flight operations, especially the takeoff and landing of aircraft. An avigation easement is in place at the east end of the runway to increase flight safety. This was created by the City of Franklin, the owner of the airport, in cooperation of the property owners within the easement. The establishment of an Airport Land Use Compatibility Plan (ALUCP) can further increase the element of safety around the airport. An ALUCP will designate zones that restrict certain development and population densities around the airport. In order to create an ALUCP, the safety zones, standard traffic patterns, overflight areas, noise contours must be established by the airport. Another consideration for development in the Camptown DSD is the limited sewer and water service currently available. At this time, only a small portion of the Camptown DSD is provided sewer service and water service. The County adopted a sewer and water master plan in 2008 that proposes the expansion of sewer and water services for the Camptown DSD. Even with the adoption of the plan, district-wide services are not foreseen within the next five to ten years. Therefore, major development activity is not expected to be substantial in the short term although water and sewer services will be provided to support opportunities for business/industrial development, and some degree of residential development necessary to support the economic sustainability of the area. The County airport location, rail access, proximity to the Route 258/58 corridors and Route 260 connector, the presence of existing Comprehensive Plan 4-34 Isle of Wight County, Virginia utilities, and the strong presence of existing industry (International Paper, Inc. and Franklin Equipment Co.), all suggest future industrial development opportunities may be greater in this location than other alternative locations in the County. The configuration of the Camptown DSD is shown on Map 4-11. Planning For Development Service Districts Ensuring the high quality of new development within the DSDs is a major objective of the Plan since the majority of future County growth will be directed to these areas. To improve the visual and functional qualities of development within the DSDs, the County will need to evaluate and revise its land use management ordinances to establish performance standards for landscaping, control of access, lot coverage, and buffering from adjacent transportation corridors. Future commercial and industrial forms of development within the DSDs should be carefully evaluated to ensure compatibility with existing and planned residential areas. Strip forms of commercial development along major County roads have not always enhanced the visual quality of development and over time have impaired the ability of the roads to serve through-traffic. Future areas designated for commercial development should be large in size (e.g. 10 to 15 acres) and should be located at intersections providing site frontage on at least two streets with adequate depth to provide space for well-planned service roads. Such sites should utilize access provided by service roads and should be adequate in size to accommodate several uses with shared access, thereby minimizing multiple outlets to the major road system. Larger commercial lot sizes would provide space to accommodate landscaping between buildings, parking areas, and roads. Reverse lot frontage development, which places parking areas behind commercial and office buildings would also improve the appearance of development. Clustering of residential development should be encouraged within the DSD to maintain open space. Such development, even when exclusively residential in nature, should be buffered and separated by landscaping from major routes or adjacent incompatible land uses. Permitted development density and intensity should not be uniform throughout the DSDs. Existing single-family neighborhoods should be buffered from high intensity non-residential and future high-density residential development. The Mixed Use Areas/Activity Centers identified on the Land Use Plan Map are intended to accommodate higher land use intensities and provide a focus for development centers within the DSDs. This designation assures variety in development form and identifiable commercial and residential centers of activity within the overall DSD area. Since highest residential densities will be encouraged in the areas designated as Mixed Use Areas/Activity Centers, generally lower densities should be prescribed in other portions of the DSDs. Finally, it is important to note that residential density designations within the DSDs will be influenced by the existing development pattern already established. Construction of zoning districts and standards for development will require focus at a site by site level to frame districts and standards which respect existing neighborhood patterns, densities, and soil conditions in the absence of central sewer systems. Mixed Use Areas/Activity Centers represent opportunities to cluster future development into regional centers which serve the commercial services and retail shopping needs of current and future County residents. Each Mixed Use Areas/Activity Center should provide opportunities to establish a recognizable center of development with its own unique “sense of place” within the County. Future development will vary somewhat based on the existing pattern of development and the future development mix which occurs. However, the County should encourage traditional neighborhood development (TND) form within Mixed Use Areas/Activity Centers. Characteristics of this form of development are readily apparent in the Town of Smithfield and include: Comprehensive Plan 4-35 Isle of Wight County, Virginia Figure 4-1 Traditional Neighborhood Design  mixed land uses  grid street patterns  design emphasis on pedestrian circulation  intensively used open spaces and often a “village green” to provide orientation and define a village center.  clearly defined streetscapes by virtue of smaller front yards on narrow lots that foster a sense of enclosure and a sense of community  architectural character reminiscent of the late 19th and early 20th Century Each Mixed Use Area/Activity Center, however, should generally evolve as a mixed-use regional center for residential, office, retail, and service development. Light industrial development may also be appropriate in some areas in the form of well-planned business and industrial parks. Planned Unit Development Districts Planned Unit Development Districts (PUD) are suggested as a tool that can be used to accommodate the mixed uses proposed within designated Mixed Use Areas/Activity Centers. The PUD Districts allows for the creation of basic performance standards such as those outlined above in the description of the Mixed Use Areas/Activity Centers. The PUD concept allows for great flexibility in design and layout in exchange for conditional approval premised on those designs and layouts. The County may also want to consider the use of the PUD for application in other areas within the DSDs. This would require basic performance standards to be structured in the County Zoning Ordinance. These designations will be limited to locations where public benefits, in the form of highway improvements, provision of affordable housing, provision of parks, provision for sites appropriate for construction of schools or other needed community facilities, are provided as a part of the development approval process in exchange for higher densities. Threshold size and location requirements for their designation will be framed in County ordinances to guide decisions concerning their location and criteria for approval. Designation for sites as PUD Districts should be determined on the basis of conditional zoning action whenever projects are evaluated and approval awarded to those development proposals, which offer specific County or neighborhood benefits and/or a demonstrated capability to implement County Comprehensive Plan objectives. Examples of objectives for which approvals might be granted include: Table 4-5 Comprehensive Plan 4-36 Isle of Wight County, Virginia Type of Objective Potential Methods of Achieving Objective Community Facilities Approvals may be awarded for proximity to existing or developer provided facilities (i.e., sewer lines, schools, fire departments and recreation facilities) or land is provided by the developer for future provision of these facilities. Transportation The receiving road network must meet minimum standards for level of service or the facility must be upgraded to accept development. Approvals may be awarded for making improvements that are consistent with the overall Transportation Plan. Affordable Housing Approvals may be granted to include affordable housing as a component of the Planned Unit Development. Economic Development Approvals may be granted for development proposals that provide jobs, which strengthen the economic base of the County. Evaluation would be based on the number and type of permanent jobs created. Historic Preservation Approvals may be awarded if identified historic sites are preserved through easement or restored by the developer. Open Space & Parks Approvals may be awarded if development is clustered and open space, parks and recreation facilities above and beyond those which are required are provided. While encouraging higher density residential development in portions of the DSD in exchange for developer proffers that provide public benefits, this concept does not encourage densities that are substantially higher or incompatible with surrounding neighborhoods. Moreover, development approval should not proceed absent proffers that provide substantial public benefits and demonstrated consistency with Plan objectives. Future development in existing residential or mixed use PUD Districts should be permitted to continue in the density and pattern for which respective subdivisions were designed at the time they were approved. Furthermore, PUD District densities for new sites adjacent or near to established neighborhoods should be required to buffer the edges to minimize impacts to established neighborhoods or provide site design treatments that integrate the proposed development with established neighborhoods. This approach acknowledges existing development patterns and recognizes historic development conditions. In short, PUD’s will be permitted only in such areas of the DSD where infrastructure in the form of sewer, water and transportation systems would not be adversely impacted or could be accommodated within a defined geographic cell. It is recognized that to permit higher densities in many portions of the DSD would be disruptive of community character and the expectations of existing residents. Towns of Smithfield and Windsor The incorporated Towns of Smithfield and Windsor, while having their own independent planning programs and objectives, have traditionally functioned as County Activity Centers. It is expected that, in the future, they will continue to serve as such. Adequacy and availability of Town public facilities and services and Town resident's objectives for how each community wants to grow will be the primary factors in determining the future role of these communities as Activity Centers within the County. Comprehensive Plan 4-37 Isle of Wight County, Virginia Highway Corridor Districts The Highway Corridor District is intended to address architectural and aesthetic controls as well as special access and buffering requirements along the County's major highways. Designated Highway Corridor Districts are shown on the Land Use Plan Map. The Highway Corridor District is an area within which certain specific public objectives relating to aesthetics and architectural plan review should be administered by the County through overlay zone regulations in the Zoning Ordinance. Views afforded to drivers and passengers, whether residents, workers or visitors, traversing the major transportation routes of Isle of Wight County provide a lasting visual and, therefore mental, impression of the County's character. Although the visual experience probably forms only a small part of a person's overall experience in the County, it, nevertheless, is of special public concern and requires public attention if the County's image is to be a positive one now and in the future. Not all development in Isle of Wight County requires the same level of public scrutiny. The most critical visual areas lie along the major transportation routes since they are shared by all citizens and tourists. Hence, corridors of 500 to 1000 feet from the right-of-way of the major transportation route rights-of-way are identified for application of special landscaping and design standards. The visual character today along these corridors is diverse, ranging from areas primarily rural, natural, and scenic to areas with disorganized and cluttered roadside development. The intent of the objectives for the Highway Corridor District is not to preclude the diversity that already exists; but, rather to encourage and better articulate the variety of visual experiences along the current highways as well as along the corridor of the proposed future routes for the County's major roads. The purpose of the Highway Corridor District is to protect and improve the quality of visual appearances along these linear corridors and to provide guidelines to ensure that buffering, landscaping, lighting, signage and proposed structures are internally consistent and of a quality that contributes to County character. Future development of lands within the Highway Corridor District should be subject to the standards of the particular base zoning district in which they occur, as well as the following standards that are specific to the Highway Corridor District. These standards are not intended to restrict or prevent the construction of buildings within each Corridor, nor to require the removal of existing structures. The Highway Corridor District standards are not setback requirements, although certain minimum setbacks will be required to protect highway rights-of-way and maintain sight clearances for traffic safety. The corridors along the following routes for a distance of 500 to 1000 feet from the right-of-way are designated as Highway Corridor Overlay Districts:  Route 10 Business and Route 10 Bypass (outside of the Newport Development Service Overlay)  Route 32 (outside of the Newport Development Service Overlay )  Route 258 (outside of the Newport Development Service Overlay )  Route 460 Comprehensive Plan 4-38 Isle of Wight County, Virginia Route 58 Business  Route 260 Other routes may be established in the future as determined appropriate. Standards specific to the Highway Corridors should provide for:  Increased buffering requirements, which provide for a mix of canopy, understory tree and shrub level plantings, to partially screen buildings and parking areas from view.  Special standards for signage height, design, size, materials and lights to maintain and enhance visual qualities.  Special consideration of new development within this district including assessment of visual impact of development, assessing pre-development visual conditions and how the proposed development will affect them.  The review of projects in the Highway Corridor will acknowledge the existing villages as integral to the unique visual character of the corridor.  Landscaping to be used to soften lighting and signage impacts and to be located in groupings to identify entrances to sites.  Use of sectional service roads as a tool to achieve access control within the Highway Corridor District.  Use of reverse lot frontage concepts to shield off-street parking area behind buildings and landscaping.  Designation of scenic easements along Highway Corridors with significant natural views or vistas. Summary The Growth Management Plan Map represents the cumulative application of the districts described earlier in this section. Whenever conflicts develop as to which category of use should apply, the more specific or highly restrictive category should govern policy. For example, the Resource Conservation District is the most restrictive and therefore would provide the overriding policies in the area where it is applied. To reiterate, the basic intent of the growth management concept is that the County channel most of its future residential, commercial and industrial development into the DSDs. Within the DSDs, Mixed Use Activity Centers are the only location appropriate for higher density development. Conservation development areas within the DSD’s should be limited to residential densities no greater than one unit per five acres with development clustered to retain substantial portions of the district in open space. Existing residential neighborhoods should be recognized and protected within Neighborhood Conservation Districts. The aesthetic and functional characteristics of major County roads should be preserved within the Highway Corridor Districts. The location of the districts will serve as the basis for County structuring of zoning classifications with the intent and purpose to frame land use controls and performance standards for development consistent with each DSD. Comprehensive Plan 4-39 Isle of Wight County, Virginia The Land Use Plan proposes to guide development to those undeveloped areas where major public facilities are in place or planned, while reducing development pressures in those areas where facilities cannot be provided as efficiently. The Plan channels anticipated future growth into a more harmonious and efficient pattern, which is consistent with community goals and objectives. April 21, 2016/RDR/Landscape Ordinance Revisions ISSUE: An ordinance to amend and reenact the following sections of the Isle of Wight County Code, Appendix B, Zoning: Article VIII, Landscaping and Screening Standards; in order to make revisions for clarity of language, flexibility of application, and enhanced tree preservation. BACKGROUND: In 2009, the County’s Landscaping Ordinance was completely rewritten to reduce excessive requirements and provide more flexibility to applicants based on site layout and constraints. As part of the continued evaluation of the Landscaping Ordinance staff is proposing ordinance revisions for the Board’s consideration. These changes are intended to reduce the need for landscaping in areas where its impact is minimal, enhance the potential for tree preservation, and provide increased clarity in the ordinance language. RECOMMENDATION: At its March 22, 2016 meeting, the Planning Commission recommended approval of the Ordinance Revisions by a vote of 10-0. Staff recommends approval of the Ordinance Revisions as presented. ATTACHMENTS: - Ordinance - PC Staff Report and All Associated Attachments An Ordinance to Amend and Reenact the Isle of Wight County Code, Appendix B, Zoning, Article VIII, Section 8-1003 (Landscaping and Screening Requirements and Design Guidelines) Standards to amend language referring to the Development Review Committee, and Section 8-1005 (Landscaping Zones) to reduce requirements of the parking, foundation, and screening zonesin order to amend language for clarity, provide flexibility in application, and enhance tree preservation WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia, has the legislative authority to make reasonable changes to the ordinances that govern the orderly growth and development of Isle of Wight County; and WHEREAS, the Isle of Wight County Board of Supervisors is also concerned about the compatibility of uses on public and private lands within Isle of Wight County and seeks to allow flexibility in the administration of the ordinance regulations while protecting the health, safety, and general welfare of present and future residents and businesses of the County. NOW, THEREFORE, BE IT ORDAINED by the Isle of Wight County Board of Supervisors that Appendix B, Zoning, Article VIII, Landscaping and Screening Standards, Section 8-1003, Landscaping and screening requirements and design guidelines, and Section 8-1005, Landscaping zones of the Isle of Wight County Code be amended and reenacted as follows: Article VIII. – Landscaping and Screening Standards. Sec. 8-1003. - Landscaping and screening requirements and design guidelines. A. Overall site design. ..... The following overall site layout and design standards shall apply to all landscaping plans: 1. Landscaping design and planning are to be integrated within the overall site design. 2. Natural appearing landscape forms are strongly encouraged. Straight rows of plantings are discouraged and trees, shrubs, flower beds, and other material types shall be interspersed with one another. 3. Landscape materials and designs are to be appropriate for the specific characteristics of the site. 4. Native plants, as identified by the Virginia Department of Conservation and Recreation (DCR), and materials indigenous to the region are desirable and are encouraged, particularly because of their adaptation to local climate, disease resistance, soils, hydrology, and adverse weather conditions. 5. Invasive species, as identified by the Virginia Department of Conservation and Recreation (DCR), shall be prohibited. 6. Landscape plantings located within the sight triangle of roadway or driveway intersections shall conform to Virginia Department of Transportation (VDOT) guidelines for height. 7. Landscaped areas shall require protection from vehicular encroachment by such means as, but not limited to, wheel stops, concrete or bituminous curbs, or decorative walls or fencing. 8. No more than twenty-five percent (25%) of the required trees or shrubs in a single landscaping zone shall be of a single species. This subsection shall not apply to existing trees preserved on the site or to single-family residential lots which are regulated by subsection 8-1005.F. 9. Existing and viable trees and areas of significant vegetation are to be preserved and protected, in accordance with section 8-1009. Existing shrubs and trees which are suitable for use in required landscaping zones shall be preserved and used to the maximum extent practicable. In no case shall any viable, mature, heritage, or significant tree eight (8) inches or more in diameter measured at breast height (four and one-half (4½) feet from ground level) be removed from any landscaping zone except to accommodate necessary entrances, utility easements, or where such preservation would create or perpetuate demonstrable hazards to public health, safety, or welfare, subject to the approval of such removal by the zoning administrator. 10. Areas in which trees are preserved shall remain at original grade level and undisturbed wherever possible. Trees and vegetation which are to be preserved shall be clearly marked in the field. 11. Decorative walls, fences, berms and/or other earthforms may be integrated into any landscaping program subject to setback and sight triangle requirements, and the materials and construction standards in section 8-1009. 12. Where sidewalks, or other pedestrian, bike, and/or equestrian trails are proposed in the landscaped area, such paths shall be meandering, if necessary, in order to preserve the existing trees. 13. To the greatest extent possible, stormwater management structures and facilities shall be placed outside of the landscaping zones identified in this article. When placement of stormwater management structures and facilities in a landscaping zone is demonstrated as unavoidable by the applicant, and is not prohibited elsewhere in this ordinance, such structure or facility shall be landscaped in a naturalized pattern utilizing native species and the landscaping points required for the area encompassed by the stormwater management structure or facility shall be disbursed throughout the remaining area of the landscaping zone. The Zoning Administrator may allow points to be distributed to areas immediately adjacent to the landscaping zone affected in order to allow for a more naturalized appearance and prevent overplanting within the remaining landscaping zone area. B. Landscaping points. ….All plants, fences, walls, berms, or other landscaping elements in a development plan are assigned a landscaping points value in table 8-1004. Each applicable landscaping zone, as defined in section 8-1005, on a development plan has a required landscaping points value and required design guidelines which must be met by the landscaping plan. 1. All landscaping plans are required to have at least fifty percent (50%) of the total landscaping points for the site as evergreen species. 2. In addition to the points required for each landscaping zone, all multifamily, civic, commercial, industrial, and miscellaneous uses are required to achieve a minimum fifteen percent (15%) landscape surface ratio (LSR) for the total project site. a. Plantings within the frontage zone, buffer zone, parking zone, foundation zone, and screening zone may be included as landscape area in the LSR calculation. b. Undisturbed, delineated wetlands and riparian buffers may be included as landscape area in the LSR calculation. (7-7-05.) Sec. 8-1005. - Landscaping zones. A. The landscaping zones which may apply to any lot or parcel being developed are the frontage zone, buffer zone, parking zone, foundation zone, and screening zone, except that in the case of single-family residential lot development, the whole site is treated as a single zone and regulated by subsection 8-1005.D. B. In the case of overlapping zones, the following hierarchy of application shall apply: 1. Frontage zone; Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: 12 pt 2. Buffer zone; 3. Parking zone; 4. Foundation zone; 5. Screening zone. C. Zone requirements. 1. Frontage zone. ..... The frontage zone is a landscaping area located along the entire frontage of the parcel with a width equal to the width of the required front setback for the parcel, as defined by the underlying zoning district. a. There are two (2) frontage zone classifications. i. Rural frontage zone applies to all properties which are outside of the designated development service districts and village centers of the county comprehensive plan. A. In the rural frontage zone, properties with a front setback of less than fifty (50) feet are required to install a minimum of 1.25 points of landscaping per linear foot of lot frontage. B. In the rural frontage zone, properties with a front setback of fifty (50) feet or greater are required to install a minimum of 1.75 points of landscaping per linear foot of lot frontage. C. In the rural frontage zone, eighty percent (80%) of landscaping points are required to be non-ornamental species of trees. No more than fifty percent (50%) of trees may be evergreen species. Native species are encouraged. ii. Development frontage zone applies to all properties which are within the designated development service districts and village centers of the county comprehensive plan. A. In the development frontage zone, properties with a front setback of less than fifty (50) feet are required to install a minimum of 1.25 points of landscaping per linear foot of lot frontage. B. In the development frontage zone, properties with a front setback of fifty (50) feet or greater are required to install a minimum of 1.75 points of landscaping per linear foot of lot frontage. 2. Buffer zone. ..... The buffer zone is a continuous landscaping screen, ten (10) feet wide, required along all side and rear yards. Required landscaping points are based on the parcel use type, as identified in article III of this ordinance, as detailed below. a. One (1) pedestrian break of at least six (6) feet in width is required for every fifty (50) linear feet in the buffer zone, except that breaks which are used for placement of a surfaced walkway, pathway, or trail are required to be the width of the trail plus an additional two (2) feet on either side of the walkway, pathway, or trail. b. Installation of all required points must be disbursed in a generally even pattern throughout the buffer zone area, except in cases of concentrated nuisance, such as lights or noise, which require heavier screening in a particular location. c. Required buffer zone by use type. i. Agricultural use types. A. Agricultural use types are not required to install buffer zone landscaping. ii. Residential use types. A. Residential use types are not required to install buffer zone landscaping, unless otherwise specified in this ordinance. Single-family residential uses are required to install parcel or lot landscaping in accordance with subsection 8-1005.F. iii. Civic use types. A. Civic use types are required to install a minimum of forty-five (45) points of landscaping per five hundred (500) square feet of buffer zone. iv. Office and commercial use types. A. Office and commercial use types are required to install a minimum of sixty (60) points of landscaping per five hundred (500) square feet of buffer zone, except that uses which include a curb-side service restaurant or drive-thru facility, or that operate between the hours of 10:00 p.m. and 5:00 a.m. and/or more than twelve (12) hours per day shall be deemed office and commercial intense use types for the purpose of landscaping and shall be required to install a minimum of ninety (90) points of landscaping per five hundred (500) square feet of buffer zone. B. In the case of a master-planned commercial or office park, the required buffer zone points shall be reduced by fifty percent (50%) for interior lot lines which are platted as part of the overall park. No reduction shall be allowed along sections of lot lines which are adjacent to properties not part of the master-planned park or in buffer zones adjacent to the exterior borders of the park, except as noted below. i. In the case of a master-planned commercial or office park which has installed buffer zone landscaping around the park as a whole, in accordance with section 4-17005, the required buffer zone points per lot shall be zero (0) along sections of lot lines which contain existing buffer zone landscaping in accordance with section 4-17005. C. In the case of a commercial or office use type which is immediately adjacent to another commercial and office use type, the minimum required buffer zone points per lot shall be reduced by fifty percent (50%) along any shared sections of the lot lines. v. Industrial use types. A. Industrial use types are required to install a minimum of one hundred twenty (120) points of landscaping per five hundred (500) square feet of buffer zone. B. In the case of a master-planned industrial or commerce park, the required buffer zone points per lot shall be reduced by fifty percent (50%) for interior lot lines which are platted as part of the overall park. No reduction shall be allowed along sections of lot lines which are adjacent to properties not part of the master-planned park or in buffer zones adjacent to the exterior borders of the park except as noted below. 1. In the case of a master-planned industrial or commerce park which has installed buffer zone landscaping around the park as a whole, in accordance with section 4-19005, the required buffer zone points per lot shall be zero (0) along sections of lot lines which contain existing buffer zone landscaping in accordance with section 4-19005. vi. Miscellaneous use types. A. Miscellaneous use types are required to install a minimum of one hundred twenty (120) points of landscaping per five hundred (500) square feet of buffer zone. B. The zoning administrator may administratively waive up to thirty (30) points of landscaping per five hundred (500) square feet for the buffer zone of less intense miscellaneous uses, with a written request, including justification, from the applicant. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt 1. Waiver requests greater than thirty (30) points per five hundred (500) square feet shall be considered by the development review committee (DRC). 3. Parking zone. ..... The parking zone is a continuous perimeter buffer, ten (10) feet in width, surrounding the entire parking area, which includes parking spaces and any directly adjacent sidewalks, loading zones, drive aisles, and ingress/egress driveways. a. Parking zones shall install a minimum of sixty (60) points of landscaping per five hundred (500) square feet of total parking zone area. i. All landscaping points must be installed within the boundaries of the parking zone, except that twenty percent (20%) of points shall be distributed on interior landscaping islands and medians, if applicable. ii. A minimum of twenty percent (20%) of points shall be shrubs. iii. Shrubs shall be a minimum of twenty-four (24) inches in height at the time of installation. iv. Parking zone landscaping shall be distributed across the parking area so that the cumulative effect shall be to provide a minimum of thirty percent (30%) canopy coverage or shading of the parking zone within fifteen (15) years. b. Included within the total required points for the parking zone shall be one (1) large deciduous tree per two thousand (2,000) square feet of parking zone. The parking zone area calculation shall include parking spaces and any directly adjacent sidewalks, loading zones, drive aisles, and ingress/egress driveways. c. Each parking space above the minimum parking space requirements of this ordinance shall require an additional ten (10) landscaping points per space, to be installed in the parking zone. i. Each space above the minimum requirements of this ordinance shall be surfaced in permeable materials and shall not be impervious materials as defined in section 2-1002. ii. Landscaping credits, as specified in section 8-1007, shall not be applicable to any landscaping points accumulated for parking spaces above the minimum parking space requirements of this ordinance. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt d. Landscaping islands a minimum of nine (9) feet wide and eighteen and one-half (18.5) feet long are required at the end of each parking row. Islands at the end of a double row of parking are required to be a minimum of nine (9) feet wide by thirty-seven (37) feet long. i. Additional landscaping islands, a minimum of nine (9) feet wide by eighteen and one-half (18.5) feet long, are required every eight (8) linear spaces to break up long rows of parking. Islands inserted into a double row of parking are required to be a minimum of nine (9) feet wide by thirty-seven (37) feet long. e. Parking lots shall include no more than four (4) consecutive rows of parking (no more than two (2) double rows of parking) without at least one (1) landscaping median, a minimum of five (5) feet wide, connecting landscaping islands to break up large parking areas. f. Large parking lots shall be divided into smaller parking fields of no more than one hundred (100) spaces using landscaping medians which are a minimum of fifteen (15) feet wide and including a pedestrian walkway which is at least five (5) feet wide. g. Any parking area that is adjacent to a road or other right-of-way shall provide an additional sixty (60) points per five hundred (500) square feet of area between the parking area and the road or right-of-way. h. Where a parking area is altered or expanded to increase the size to twenty (20) or more vehicle parking spaces and is used regularly for at least five (5) days a week, landscaping for the entire parking area shall be provided, not only for the extent of the alteration or expansion. 4. Foundation zone. ..... The foundation zone is a continuous area six (6) feet in width around the entire perimeter of the building. a. Foundation zones shall install a minimum of forty (40) points of landscaping per one hundred fifty (150) square feet of total foundation zone area. b. Landscaping shall be installed as a continuous bed around all sides of the structure, except that required perpendicular access breaks shall be allowed. c. Landscaping points may be reduced by fifty percent (50%) on any side of a structure which is not visible from an existing or proposed public right-of-way. 5. Screening zone. ..... The screening zone is a continuous planting area required around all service structures, equipment, and/or outdoor storage yards for the purpose of reducing the impact of the structure or use visually and acoustically. a. Screening zones shall install a minimum of eight (8) points of landscaping per ten (10) linear feet of perimeter length. b. In the screening zone, solid and semisolid perimeter features such as fences, berms, walls, or other nonorganic elements shall not be included in the calculation of landscaping points. c. The perimeter area of service structures, equipment, and/or outdoor storage yards shall be determined by measurement of the complete outside perimeter of the structure or equipment, including any fencing, and including the distance across access points or entryways. d. Landscaping shall be installed as a continuous screen around all sides of service structures, equipment, and/or outdoor storage yards, except that required access and entry breaks shall be allowed, provided that the points associated with the perimeter area of such breaks are incorporated into the rest of the screening zone. e. Plants must be installed no more than ten (10) feet from the base of service structures, equipment, and/or outdoor storage yards. If service structures, equipment, and/or outdoor storage yards are enclosed by a fence, wall, berm, or other perimeter feature, the required screening points shall be installed within ten (10) feet of the base of such perimeter feature. f. At the time of installation, plant height shall be a minimum of fifty percent (50%) of the total height of the structure or equipment being screened. D. Single-family residential. 1. Single-family residential lots shall be treated as a single zone meeting the requirements of this section and shall not be required to meet the individual frontage, buffer, parking, foundation, and screening zone regulations unless specifically required by an adopted master plan. 2. Single-family residential lots shall install, at a minimum, the landscaping points as required by section 8-1006 3. Required landscaping points shall be installed before issuance of a certificate of occupancy. (7-7-05; Ord. No. 2011-21-C, 11-17-11.) Sec. 8-1001. - Purpose. The purpose of this section is to establish minimum design standards and specifications for any site landscaping as may be required by this ordinance and as recommended by the comprehensive plan. These standards and specifications are to promote the appearance, character, and economic value of the built environment; to preserve and enhance the visual aesthetic in rural areas; to reduce and soften the visibility of paved areas and structures from adjacent properties and public rights-of-way; to moderate climatic effects and improve energy efficiency; and to minimize noise and glare. Where extensive natural tree cover and vegetation does not exist, environmentally sensitive landscaping shall be provided to enhance the appearance of the development, aid in erosion control and stormwater management, provide protection from wind and sun, screen streets and parking areas, and enhance the privacy of dwelling units. Sec. 8-1002. - Landscape plan. A. Landscape plan required. 1. A landscape plan shall be prepared for any development project required to provide landscaping or any similar site treatment by this ordinance. Such landscaping plans shall be in accordance with the purpose stated in section 8-1001 and integrated into the overall site or development plan for which approval is being sought pursuant to this ordinance. 2. No new parking areas shall hereafter be constructed or used unless landscaping is provided as required by the provisions of this article. B. Contents of landscape plan. ..... A landscape plan shall be submitted to the zoning administrator for review and shall include clearly labeled plans, drawings, photographs Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt and/or narratives depicting or presenting the following, unless deemed unnecessary by the zoning administrator such as in the case of a simplified site plan: 1. Landscape plans shall be prepared and/or certified by a site design professional licensed by the Commonwealth of Virginia. 2. Location and identification by size and name, of all trees eight inches (8”) in diameter or greater or any tree of mature, heritage, or significance as defined in section 2-1002, on the site. In wooded areas, the delineation of the existing vegetation on the site prior to land disturbing activities associated with the development and the proposed limits of clearing of such areas may be shown in lieu of indicating individual trees. However, any eight inch (8”) diameter, mature, heritage, or significant tree within wooded areas to be cleared shall be individually located and identified by size and name, and justification provided as to need for removal. 3. Location, dimensions and area of all required landscaping zones and elements. 4. Location of areas proposed to be fenced, walled, or otherwise screened through the use of architectural, or earthen forms, or any other landscaping methods including notes and details to describe fully the methods, dimensions, and materials proposed. 5. Location, height, width or caliper (whichever is more appropriate at planting time), type and name (common and botanical), of all landscaping materials including materials to be retained on-site and seasonal replacements proposed for installation. All new materials shall be presented in a "planting schedule" providing the aforementioned information and proposed quantities to be installed, along with the landscaping points values associated with each installation, as specified in section 8-1004. 6. Appropriate details and notes indicating the methods to be utilized to protect trees and plant materials remaining on site from damage, both during and after development of the site. 7. Notations stating the responsible party for the perpetual maintenance of all landscaping features to be preserved or installed on the site in accordance with the requirements of this article. 8. A schedule or table of the calculation of the landscaping points and landscaping credits for each landscaping zone, and the landscaping plan in total, based on the values set by this article. 9. A certified canopy coverage plan illustrating the projected parking area canopy coverage and including calculation of the canopy coverage percentage. Sec. 8-1003. - Landscaping and screening requirements and design guidelines. A. Overall site design. ..... The following overall site layout and design standards shall apply to all landscaping plans: 1. Landscaping design and planning are to be integrated within the overall site design. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt 2. Natural appearing landscape forms are strongly encouraged. Straight rows of plantings are discouraged and trees, shrubs, flower beds, and other material types shall be interspersed with one another. 3. Landscape materials and designs are to be appropriate for the specific characteristics of the site. 4. Native plants, as identified by the Virginia Department of Conservation and Recreation (DCR), and materials indigenous to the region are desirable and are encouraged, particularly because of their adaptation to local climate, disease resistance, soils, hydrology, and adverse weather conditions. 5. Invasive species, as identified by the Virginia Department of Conservation and Recreation (DCR), shall be prohibited. 6. Landscape plantings located within the sight triangle of roadway or driveway intersection hall conform to Virginia Department of Transportation (VDOT) guidelines for height. 7. Landscaped areas shall require protection from vehicular encroachment by such means as, but not limited to, wheel stops, concrete or bituminous curbs, or decorative walls or fencing. 8. No more than fifty percent (50%) of the required trees or shrubs in a single landscaping zone shall be of a single species. This subsection shall not apply to existing trees preserved on the site or to single-family residential lots which are regulated by subsection 8-1005.F. 9. Existing and viable trees and areas of significant vegetation are to be preserved and protected, in accordance with section 8-1009. Existing shrubs and trees which are suitable for use in required landscaping zones shall be preserved and used to the maximum extent practicable. In no case shall any viable, mature, heritage, or significant tree eight (8) inches or more in diameter measured at breast height (four and one-half (4½)) feet from ground level) be removed from any landscaping zone except to accommodate necessary entrances, utility easements, or where such preservation would create or perpetuate demonstrable hazards to public health, safety, or welfare, subject to the approval of such removal by the zoning administrator. 10. Areas in which trees are preserved shall remain at original grade level and undisturbed wherever possible. Trees and vegetation which are to be preserved shall be clearly marked in the field. 11. Decorative walls, fences, berms and/or other earthforms may be integrated into any landscaping program subject to setback and sight triangle requirements, and the materials and construction standards in section 8-1009. 12. Where sidewalks, or other pedestrian, bike, and/or equestrian trails are proposed in the landscaped area, such paths shall be meandering, if necessary, in order to preserve the existing trees. 13. To the greatest extent possible, stormwater management structures and facilities shall be placed outside of the landscaping zones identified in this article. When placement of stormwater management structures and facilities in a landscaping zone is demonstrated as unavoidable by the applicant, and is not prohibited elsewhere in this ordinance, such structure or facility shall be landscaped in a naturalized pattern utilizing native species and the landscaping point required for the area encompassed by the stormwater management structure or facility shall be disbursed throughout the remaining area of the landscaping zone. The zoning administrator may allow points to be distributed to areas immediately adjacent to the landscaping zone affected in order to allow for a more naturalized appearance and prevent overplanting within the remaining landscaping zone area. B. Landscaping points. ..... All plants, fences, walls, berms, or other landscaping elements in a development plan are assigned a landscaping points value in table 8-1004. Each applicable landscaping zone, as defined in section 8-1005, on a development plan has a required landscaping points value and required design guidelines which must be met by the landscaping plan. 1. All landscaping plans are required to have at least twenty five percent (25%) of the total landscaping points for the site as evergreen species. 2. In addition to the points required for each landscaping zone, all multifamily, civic, commercial, industrial, and miscellaneous uses are required to achieve a minimum fifteen percent (15%) landscape surface ratio (LSR) for the total project site. a. Plantings within the frontage zone, buffer zone, parking zone, foundation zone, and screening zone may be included as landscape area in the LSR calculation. b. Undisturbed, delineated wetlands and riparian buffers may be included as landscape area in the LSR calculation. Sec. 8-1004. - Landscaping points values table. Landscape Elements* — Points** Point Value Preserve existing tree (see Sect. 8-1008) 90 Large deciduous tree: 3" + cal. or 12' + height 30 Medium deciduous tree: 2—3" cal. or 10—12' height 20 Small deciduous tree: 1—2" cal. or 8—10' height 10 Ornamental tree greater than 8' height 12 Ornamental tree less than 8' height 7 Large evergreen tree: greater than 10' height 30 Medium evergreen tree: 7—10' height 20 Small evergreen tree: Less than 7' height, min. 4' height 10 Large deciduous shrub: 5-gal. or 36" min. height 3 Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Medium deciduous shrub: 3-gal. or 24" min. height 2 Small deciduous shrub: 2-gal. or 18" min. height 1 Large evergreen shrub: 5-gal. or 36" min. height 3 Medium evergreen shrub: 3-gal. or 24" min. height 2 Small evergreen shrub: 2-gal. or 18" min. height 1 Groundcover plants: 1 gal. .5 Pint .25 Wall, fence, berming (height at centerline): Less than 3' 1.5 pts/10 l.f. Over 3' 2.5 pts/10 l.f. * All ornamental grasses will count based on the size of the root ball or container. ** In the case of a conflict between the root ball or container size and the plant height, points value will be determined by the root ball or container size. Sec. 8-1005. - Landscaping zones. A. The landscaping zones which may apply to any lot or parcel being developed are the frontage zone, buffer zone, parking zone, foundation zone, and screening zone, except that in the case of single-family residential lot development, the whole site is treated as a single zone and regulated by subsection 8-1005.D. B. In the case of overlapping zones, the following hierarchy of application shall apply: 1. Frontage zone; 2. Buffer zone; 3. Parking zone; 4. Foundation zone; 5. Screening zone. C. In the event that any two (2) zones sit immediately adjacent to each other the adjacent sections may be reduced by fifty percent (50%). D. Single-family residential. 1. Single-family residential lots shall be treated as a single zone meeting the requirements of this section and shall not be required to meet the individual frontage, buffer, parking, foundation, and screening zone regulations unless specifically required by an adopted master plan. Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt 2. Single-family residential lots shall install, at a minimum, the landscaping points as required by section 8-1006. 3. Required landscaping points shall be installed before issuance of a certificate of occupancy. E. Village Centers. 1. Properties located within a designated village center shall only be required to apply the frontage zone, parking zone, and screening zone, when development or redevelopment occurs. 2. The frontage zone shall be reduced by thirty (30) percent within the Village Center. F. Zone requirements. 1. Frontage zone ..... The frontage zone is a landscaping area located along the entire frontage of the parcel with a width equal to the width of the required front setback or visual buffer for the parcel, as defined by the zoning district or appropriate overlay district. a. There are two (2) frontage zone classifications. i. Rural frontage zone applies to all properties which are outside of the designated development service districts and village centers of the county comprehensive plan. A. In the rural frontage zone, properties can, regardless of the required setback, provide one of the following: 1. Return the zone to native vegetation and leave the zone untouched. Native vegetation shall be defined as a minimum of one and one-quarter (1.25) points of landscaping per linear foot of lot frontage using species native to southeastern Virginia. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt 2. If the existing vegetation within the zone is deemed adequate to meet the required landscaping points, as determined by the zoning administrator or his designee, the existing vegetation may be maintained, leaving the zone area untouched. B. In the rural frontage zone, sixty percent (60%) of landscaping points are required to be non-ornamental species of trees. No more than fifty percent (50%) of trees may be evergreen species. Native species are required. ii. Development frontage zone applies to all properties which are within the designated development service districts of the county comprehensive plan. A. In the development frontage zone, properties are required to install a minimum of one and one-quarter (1.25) points of landscaping per linear foot of lot frontage. B. In the development frontage zone a uniform aesthetic is desired across all developments. If a nearby property has already developed the new development shall use the same plant materials, to the extent possible, to create a uniform look. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt 2. Buffer zone. ..... The buffer zone is a continuous landscaping screen, ten (10) feet wide, required along all side and rear yards. Required landscaping points are based on the parcel use type, as identified in article III of this ordinance, as detailed below. a. Existing vegetation may be maintained in lieu of creating a buffer zone as defined by this section, if deemed adequate to meet the required landscaping points by the Zoning Administrator or his designee, to serve the screening purpose. b. One (1) pedestrian break of at least six (6) feet in width is required for every fifty (50) linear feet in the buffer zone, except that breaks which are used for placement of a surfaced walkway, pathway, or trail are required to be the width of the trail plus an additional two (2) feet on either side of the walkway, pathway, or trail. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt c. Installation of all required points must be disbursed in a generally even pattern throughout the buffer zone area, except in cases of concentrated nuisance, such as light or noise, which require heavier screening in a particular location. d. For development on property zoned Rural Agricultural Conservation (RAC) the Buffer Zone may be reduced by fifty percent (50%) if the development is not immediately adjacent to an existing residential structure or if deemed appropriate by the Zoning Administrator or his designee. e. Required buffer zone by use type. i. Agricultural use types. A. Agricultural use types are not required to install buffer zone landscaping. ii. Residential use types. A. Residential use types are not required to install buffer zone landscaping, unless otherwise specified in this ordinance. Single-family residential uses are required to install parcel or lot landscaping in accordance with subsection 8-1005.F. iii. Civic use types. A. Civic use types are required to install a minimum of forty-five (45) points of landscaping per five hundred (500) square feet of buffer zone. iv. Office and commercial use types. A. Office and commercial use types are required to install a minimum of sixty (60) points of landscaping per five hundred (500) square feet of buffer zone. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt B. In the case of a master-planned commercial, office park, or mixed-use development the required buffer zone points shall be reduced by fifty percent (50%) for interior lot lines which are platted as part of the overall park/development. No reduction shall be allowed along sections of lot lines which are adjacent to properties not part of the master-planned park or in buffer zones adjacent to the exterior borders of the park, except as noted below. 1. In the case of a master-planned commercial or office park which has installed buffer zone landscaping around the park as a whole, in accordance with section 4-17005, the required buffer zone points per lot shall be zero (0) along sections of lot line which contain existing buffer zone landscaping in accordance with section 4-17005. C. In the case of a commercial or office use type which is immediately adjacent to another commercial or office use type, the minimum required buffer zone points per lot shall be reduced by fifty percent (50%) along any shared sections of the lot lines. v. Industrial use types. A. Industrial use types are required to install a minimum of one hundred twenty (120) points of landscaping per five hundred (500) square feet of buffer zone. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt B. In the case of a master-planned industrial or commerce park, the required buffer zone points per lot shall be reduced by fifty percent (50%) for interior lot lines which are platted as part of the overall park. No reduction shall be allowed along sections of lot lines which are adjacent to properties not part of the master-planned park or in buffer zones adjacent to the exterior borders of the park except as noted below. 1. In the case of a master-planned industrial or commerce park which has installed buffer zone landscaping around the park as a whole, in accordance with section 4-19005, the required buffer zone points per lot shall be zero (0) along sections of lot lines which contain existing buffer zone landscaping in accordance with section 4-19005. vi. Miscellaneous use types. A. Miscellaneous use types are required to install a minimum of one hundred twenty (120) points of landscaping per five hundred (500) square feet of buffer zone. B. The zoning administrator may administratively waive up to thirty (30) points of landscaping per five hundred (500) square feet for the buffer zone of less intense miscellaneous uses, with a written request, including justification, from the applicant. 1. Waiver requests greater than thirty (30) point per five hundred (500) square feet shall be considered by the board of supervisors following a recommendation by the planning commission. 3. Parking zone. ..... The parking zone is a continuous perimeter buffer, ten (10) feet in width, surrounding the entire parking area, which includes parking spaces and any directly adjacent sidewalks, loading zones, drive aisles, and ingress/egress driveways. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt a. Parking zones shall install a minimum of sixty (60) points of landscaping per five hundred (500) square feet of total parking zone area. i. All landscaping points must be installed within the boundaries of the parking zone, except that as close to twenty percent (20%) of points as possible shall be distributed on interior landscaping islands and medians, if applicable. ii. A minimum of twenty percent (20%) of points shall be shrubs. iii. Shrubs shall be a minimum of twenty-four (24) inches in height at the time of installation. iv. Parking zone landscaping shall be distributed across the parking area so that the cumulative effect shall be to provide a minimum of thirty percent (30%) canopy coverage or shading of the parking zone within fifteen (15) years. b. Included within the total required points for the parking zone shall be one (1) large deciduous tree per two thousand (2,000) square feet of impervious area within the parking zone. The parking zone area calculation shall include parking spaces and any directly adjacent sidewalks, loading zones, drive aisles, and ingress/egress driveways. c. Each parking space above the minimum parking space requirements of this ordinance shall require an additional ten (10) landscaping points per space, to be installed in the parking zone. i. Each space above the minimum requirements of this ordinance shall be surfaced in permeable materials and shall not be impervious materials as defined in section 2-1002. ii. Landscaping credits, as specified in section 8-1007, shall not be applicable to any landscaping points accumulated for parking spaces above the minimum parking space requirement of this ordinance. d. Landscaping islands a minimum of nine (9) feet wide and eighteen and one-half (18.5) feet long are required at the end of each parking row. Islands at Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt the end of a double row of parking are required to be a minimum of nine (9) feet wide by thirty-seven (37) feet long. i. Additional landscaping islands, a minimum of nine (9) feet wide by eighteen and one-half (18.5) feet long, are required every eight (8) linear spaces to break up long rows of parking. Islands inserted into a double row of parking are required to be a minimum of nine (9) feet wide by thirty-seven (37) feet long. e. Parking lots shall include no more than four (4) consecutive rows of parking (no more than two (2) double rows of parking) without at least one (1) landscaping median, a minimum of five (5) feet wide, connecting landscaping islands to break up large parking areas. f. Large parking lots shall be divided into smaller parking fields of no more than one hundred (100) spaces using landscaping medians which are a minimum of fifteen (15) feet wide and including a pedestrian walkway which is at least five (5) feet wide. g. Where a parking area is altered or expanded to increase the size to twenty (20) or more vehicle parking spaces and is used regularly for at least five (5) days a week, landscaping for the entire parking area shall be provided, not only for the extent of the alteration or expansion. 4. Foundation zone. ..... The foundation zone is a continuous area six (6) feet in width around the entire perimeter of the building. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt a. Foundation zones shall install a minimum of thirty (30) points of landscaping per one hundred fifty (150) square feet of total foundation zone area. b. Landscaping shall be installed as a continuous bed around all sides of the structure, except that required perpendicular access breaks shall be allowed. c. Landscaping points may be reduced by fifty percent (50%) on any side of a structure which is not visible from an existing or proposed public right-of-way. 5. Screening zone. ..... The screening zone is a continuous planting area required around all service structures, equipment, and/or outdoor storage yards for the purpose of reducing the impact of the structure or use visually and acoustically. a. Screening zones shall install a minimum of eight (8) points of landscaping per ten (10) linear feet of perimeter length. b. In the screening zone, solid and semisolid perimeter features such as fences, berms, walls, or other nonorganic elements shall not be included in the calculation of landscaping points. c. The perimeter area of service structures, equipment, and/or outdoor storage yards shall be determined by measurement of the complete outside perimeter 3 Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt of the structure or equipment, including any fencing, and including the distance across access points or entryways. d. Landscaping shall be installed as a continuous screen around all sides of service structures, equipment, and/or outdoor storage yards, except that required access and entry breaks shall be allowed, provided that the points associated with the perimeter area of such breaks are incorporated into the rest of the screening zone. e. Plants must be installed no more than ten (10) feet from the base of service structures, equipment, and/or outdoor storage yards. If service structures, equipment, and/or outdoor storage yards are enclosed by a fence, wall, berm, or other perimeter feature, the required screening points shall be installed within ten (10) feet of the base of such perimeter feature. f. At the time of installation, plant height shall be a minimum of fifty percent (50%) of the total height of the structure or equipment being screened. Sec. 8-1006. - Single-family residential landscaping points table. Total Square Footage of Proposed Residence Total Landscaping Points Required on Site 0—1,000 20 Points 1,001—1,500 30 Points 1,501—2,000 40 Points 2,001—2,500 50 Points 2,501—3,000 60 Points 3,001—3,500 75 Points 3,501—4,000 90 Points 4,000+ 105 Points Sec. 8-1007. - Landscaping credits. A. Landscaping credits are available for the use of certain environmental practices, as outlined in section 8-1008. Additional practices can be considered by the zoning administrator for credits on a case-by-case basis with documentation of the positive environmental impacts associated with the practice. B. An individual zone may be reduced by no more than fifty percent (50%) of the zone requirement due to landscaping credits, except that the zoning administrator may approve up to an additional ten percent (10%) reduction (not to exceed sixty percent (60%) in any individual zone) for a design which incorporates outstanding and innovative environmental design above and beyond what is described in this article. C. The required points for a single-family residential lot may be reduced by no more than forty percent (40%) of the whole site total points due to landscaping credits, except Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt that the zoning administrator may approve up to an additional ten percent (10%) reduction for a design which incorporates outstanding and innovative environmental design above and beyond what is described in this article. Sec. 8-1008. - Landscaping credits table. Environmental Practice Points Credit Value Applicable Zone Additional Requirements Tree preservation 90 points per tree over 8" caliper. Tree-save areas, tree preservation groupings, or undisturbed, delineated wetland and riparian areas will be evaluated and may be assigned a credit value by the zoning administrator on a case-by-case basis. Buffer, frontage, parking, foundation, screening Single-family residential—Whole site Credit must be applied in the zone the trees are located in, except that trees which do not fall into a particular zone may be applied to the most appropriate zone as determined by the zoning administrator or his designee. Parking reduction 10 points per space below the minimum required in the zoning ordinance. Parking Parking reduction must be approved by the zoning administrator before credit is applicable. Reduction requests are considered on a case-by- case basis during site plan review. Permeable material 8 points per 162 square feet Parking, foundation, frontage Credits must be applied to the zone which the permeable material is located in. No credits may be accumulated for permeable surfaces outside of a landscaping zone, except as otherwise specified in article VIII. Credits for surfaces which are located within a landscaping zone and extend out of a landscaping zone (such as walkways between a Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman building and a parking lot) may be applied to the foundation zone only. Maintenance specifications for the technology used shall be included in any required site plans, environmental management plans, and in the BMP maintenance agreement for the site. 100% native plants As identified by Virginia Department of Conservation and Recreation 10% reduction in total points Parking, foundation, frontage, buffer, screening. Single-family residential—Whole site Credit must be applied to the zone which the native species are planted in. Green roof Each 1 square foot of green roof equals 1 point reduction in the zone of choice. Foundation, buffer, frontage Xeriscaping 10% reduction in total points Parking, foundation, buffer, frontage, screening Credit must be applied to the zone in which the xeriscaping is installed. Not applicable to single-family residential. Green technology and intelligent siting Solar orientation 10% reduction in points Foundation Whole site total points—single-family residential only Seasonal shading 10% reduction in points Foundation Single-family residential—Whole site Solar/geothermal power generation, heating, and/or cooling 20% reduction in points Foundation or most appropriate zone, Single-family Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman residential—Whole site Innovative stormwater management (rain gardens, low impact development, graywater reuse) 10% reduction in points Foundation, parking, buffer, frontage, screening. Single-family residential—Whole site Credit must be applied in the zone in which the facility is located. Standard detention/retention ponds (with or without fountains) and drainage ditches and swales (with or without vegetation) will not qualify for this credit. Maintenance specifications for the technology used shall be included in any required site plans, environmental management plans, and in the BMP maintenance agreement for the site. U.S. Green Building Council Leadership in Energy and Environmental Design Certification (LEED Rating) Certified rating 5% reduction in buffer zone, PLUS 5% reduction in foundation zone, PLUS 5% reduction in parking zone points Buffer, foundation, parking Silver rating 10% reduction in buffer zone, PLUS 10% reduction in foundation zone, PLUS 5% reduction in parking zone points Buffer, foundation, parking Gold rating 15% reduction in buffer zone, PLUS 15% reduction in foundation zone, PLUS 10% reduction Buffer, foundation, parking Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman in parking zone points Platinum rating 20% reduction in buffer zone, PLUS 20% reduction in foundation zone, PLUS 10% reduction in parking zone points Buffer, foundation, parking Earthcraft Certified Construction 15% reduction in total site points Whole site total points Single-family residential only Sec. 8-1009. - Material and construction standards. A. Plant material standards. ..... All plant materials shall be in a living, healthy condition and shall be in conformance with the applicable standards of the most recent edition of the "American Standard for Nursery Stock," published by the American Association of Nurserymen. It is recommended that indigenous plant materials be utilized in all cases except that alternative species may be used, upon certification from a licensed landscape architect that such species have rated hardiness and growth habit appropriate for the intended location on site. B. Berms and earthform standards. ..... All berms and earthforms required or otherwise proposed for use shall conform to the following standards: 1. The maximum side slope shall be three (3) horizontal feet to one (1) vertical foot (3:1) and appropriate erosion and sediment controls are to be utilized during construction. 2. Berms and earthforms shall be designed with physical variations in height and alignment throughout their length. 3. Plant materials shall be installed on berms or earthforms and shall be arranged in an irregular pattern to accentuate the physical variation and achieve a natural appearance. 4. Berms and earthforms shall be located and designed to minimize the disturbance and adverse impact to existing trees located on the site or adjacent thereto. C. Tree protection standards. ..... Development of land for different uses and intensity of uses may necessitate the removal of trees to accommodate roads, parking, buildings, and facilities. It is the express intent of this section that every effort is made through the design, layout, and construction of development projects to incorporate and preserve as many trees as possible. 1. No person shall cut, destroy, move, or remove any living, disease-free tree of any species having a trunk with a diameter of eight (8) inches or larger, measured four and one-half (4½) feet from the base, in conjunction with any development of land governed by this ordinance unless and until such removal or destruction has been approved under the provisions of this article. Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt 2. No person shall cut or clear trees for the sole purpose of offering land for sale. Land may be cleared of underbrush ("bushhogged") in preparation for sale or development. 3. If it is determined that trees of eight (8) inches or larger and/or vegetation has been removed without specific approval for such removal in accordance with this ordinance, the zoning administrator shall require the replacement of said trees or vegetation. At a minimum, replacement trees shall meet the specifications of section 8-1004 for large deciduous or evergreen trees. 4. All trees which are to be preserved on-site shall be subject to the minimum standards of the most current Virginia Erosion and Sediment Control Handbook. Sec. 8-1010. - Landscape plan approval and implementation. The zoning administrator shall approve all landscape plans meeting the requirements of this article and ordinance, subject to the following: A. No site or development plan required by this ordinance shall receive final approval until such time as the landscaping plan has been duly submitted and approved. B. No certificate of occupancy may be issued by the superintendent of building inspections unless the following items are satisfactorily completed with regard to the approved landscaping plan: 1. Such plan has been completely implemented on the site. 2. Temporary certificate of occupancy. a. When landscaping is required, no certificate of occupancy shall be issued until the required landscaping is completed in accordance with the approved landscape plan. When the occupancy of a structure is desired prior to the completion of the required landscaping, a temporary certificate of occupancy may be issued only if the owner or developer provides a form of surety satisfactory to the county attorney in an amount equal to the costs of labor and materials plus ten percent (10%) contingency allowance satisfactory to the zoning administrator. b. All required landscaping shall be installed within twelve (12) months following the issuance of a temporary certificate of occupancy or the surety described above may be forfeited to the county. This requirement shall not preclude the phasing of landscaping programs for larger development projects, the timing of which shall be approved by the zoning administrator. (7-7-05.) Sec. 8-1011. - Surety requirements. Surety in an amount equal to twenty-five percent (25%) of the cost of materials and installation of landscaping, screening and buffering materials, including fences, shall be provided in a form acceptable to the county attorney, prior to the issuance of a Certificate of Occupancy (CO) or final inspection to ensure the landscaping was installed properly and remains healthy. This surety shall be released at the end of two (2) years from the issuance Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt of a final certificate of occupancy or final inspection date, if an inspection shows the landscaping remains healthy. All required landscaping shall be the responsibility of the property owner(s). All plants damaged by insects, disease, vehicular traffic, acts of God, or vandalism shall be replaced. Sec. 8-1012. - Maintenance. A. All plant material shall be tended and maintained in a healthy growing condition and free from refuse and debris at all times by the owner or his agent. All unhealthy, dying or dead plant materials shall be replaced within one year. Screening and buffering structures, including fences, shall be maintained in a uniform, presentable and fully functioning condition. Failure to maintain required landscaping, screening and buffering improvements shall be considered a violation of the approved plans and provisions of this ordinance and shall be handled in accordance with subsection 1-1013.L, zoning ordinance violations. B. Tree topping and other forms of extreme crown reduction or unnatural shaping and pruning of trees required by this article shall be prohibited. trees required by this article shall be allowed to grow in a generally natural form. Pruning to remove a safety hazard, to remove dead or diseased materials, or to avoid overhead utility lines or reasonable, seasonal pruning recommended for maintaining growth shall be exempt from this prohibition. C. Trees eight (8) inches in diameter or less which are topped or damaged by excessive pruning shall be replaced with a large deciduous or evergreen tree as specified in section 8-1004. D. Trees greater than eight (8) inches in diameter which are topped or damaged by excessive pruning shall require a professional arborist to develop and carry out a corrective pruning schedule to be approved by the zoning administrator. Sec. 8-2000. - Open space. Sec. 8-2001. - Requirements for open space. A. Open space and recreation shall be as set forth in the underlying zoning district. B. Developed open space shall be designed to provide active and passive recreational facilities, which include such complementary improvements as are necessary and appropriate for the use, benefit, and enjoyment of the residents of the development. C. Undeveloped open space shall be designed to preserve important site amenities and environmentally sensitive lands. D. The owner or developer, and his successors or assigns shall be responsible for maintaining all active or passive open space, common areas, and any improvements or facilities located thereon, required by this ordinance, except those areas, improvements or facilities with respect to which an offer of dedication to the public has been accepted by the appropriate public authority. All such areas shall be properly maintained so that they can be used in the manner intended. Required vegetation and trees used for screening, landscaping, or shading are to be replaced if they die or are destroyed. Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman Formatted: Font: (Default) Times New Roman, 12 pt Formatted: Font: (Default) Times New Roman, 12 pt Adopted this 21st16th day of AprilMay, 20163 , Chairman Board of Supervisors Rex AlphinJoAnn W. Hall Attest: _________________________________ Carey Mills Storm, Clerk Approved as to Form: _________________________________ Mark C. Popovich County Attorney Planning Commission Meeting March 22, 2016 RDR Zoning Ordinance Amendments PLANNING REPORT APPLICATION: An ordinance to amend and reenact the following sections of the Isle of Wight County Code, Appendix B, Zoning: Article VIII, Landscaping and Screening Standards; in order to make revisions for clarity of language, flexibility of application, and enhanced tree preservation. ELECTION DISTRICT: All Districts LOCATION: All Zoning Districts DESCRIPTION: In 2009 the County’s Landscaping Ordinance was completely rewritten to reduce excessive requirements and provide more flexibility to applicants based on site layout and constraints. As part of the continued evaluation of the Landscaping Ordinance staff is proposing the following ordinance revisions for your consideration. These changes are intended to reduce the need for landscaping in areas where its impact is minimal, enhance the potential for tree preservation, and provide increased clarity in the ordinance language. Each revision is detailed below. 1. Sect. 8-1001 – Purpose – This update is intended to clarify the purpose of landscaping in the rural areas of the County. 2. Sect. 8-1002 – Landscaping Plan – This update is to require better information for staff in order to help facilitate tree preservation. Planning Commission Meeting March 22, 2016 RDR Zoning Ordinance Amendments 3. Sect. 8-1003 – Landscaping and Screening Requirements and Design Guidelines – This update is to reduce the required evergreen species percentage across the entire site. When applying multiple sections of the ordinance there can be a compounding of these percentage requirements which can be difficult to achieve, this will help alleviate that issue. 4. Sect. 8-1004 – Landscaping Points Values Table – This update adds the tree preservation credit into the table to emphasize its value when compared to planting new trees. It will also make it more easily found when reviewing the ordinance. 5. Sect. 8-1005 – Landscaping Zones a. A specific section addressing Village Centers was added to define what zones apply and at what level of intensity. Due to smaller lots and less intense uses a reduction from the standard applied to service districts is appropriate. b. In the Rural Frontage Zone some language specific to rural area and preserving existing vegetation were added. This should provide an aesthetic more in keeping with our rural areas. c. In the Development Frontage Zone the requirements were simplified from two types to one uniform points requirement. Additionally language was added to require a more uniform visual appearance throughout the County’s service districts. d. In the Buffer Zone the ability to maintain existing vegetation was clearly defined for the purpose of clarity. e. In the Buffer Zone property zoned Rural Agricultural Conservation was provided a reduction in the required landscaping. This reduction will better align with the less intense uses provided for in that zoning classification, provided there is no adjacent residential development. Planning Commission Meeting March 22, 2016 RDR Zoning Ordinance Amendments f. The Commercial Intense Buffer was removed, the reason for this change is that because of site constraints and layout this buffer often didn’t have to be applied or was buffering an internal line adjacent to other intense use types providing no aesthetic enhancement. Additionally this helps simplify the ordinance. g. In the Parking Zone language changes were made which should provide more flexibility and clarity in how to apply the ordinance. h. In the Parking Zone the requirement for additional landscaping when parking faces a street was removed, due to the zone hierarchy this requirement is superseded by the Frontage Zone. 6. 8-1008 – Landscpaing Credits Table – This update increases the value for tree preservation. There is also an update to better allow for landscaping credit for solar and geothermal power, heating, and cooling. 7. 8-1011 – Surety Requirements – This update clarifies when surety is due to make sure the ordinance in compliant with state code requirements. The effected redlined sections of the Zoning Ordinance are attached, as well as a copy of the formal adoption ordinance. STAFF RECOMMENDATION: Staff recommends approval of the ordinance revisions as presented. ATTACHMENTS:  Ordinance Amendment redlined version  Ordinance to Amend and Reenact Page 1 Article VIII. - Landscaping and Screening Standards. Sec. 8-1001. - Purpose. The purpose of this section is to establish minimum design standards and specifications for any site landscaping as may be required by this ordinance and as recommended by the comprehensive plan. These standards and specifications are to promote the appearance, character, and economic value of the built environment; to preserve and enhance the visual aesthetic in rural areas; to reduce and soften the visibility of paved areas and structures from adjacent properties and public rights-of-way; to moderate climatic effects and improve energy efficiency; and to minimize noise and glare. Where extensive natural tree cover and vegetation does not exist, environmentally sensitive landscaping shall be provided to enhance the appearance of the development, aid in erosion control and stormwater management, provide protection from wind and sun, screen streets and parking areas, and enhance the privacy of dwelling units. (7-7-05.) Sec. 8-1002. - Landscape plan. A. Landscape plan required. 1. A landscape plan shall be prepared for any development project required to provide landscaping or any similar site treatment by this ordinance. Such landscaping plans shall be in accordance with the purpose stated in section 8-1001 and integrated into the overall site or development plan for which approval is being sought pursuant to this ordinance. 2. No new parking areas shall hereafter be constructed or used unless landscaping is provided as required by the provisions of this article. B. Contents of landscape plan. ..... A landscape plan shall be submitted to the zoning administrator for review and shall include clearly labeled plans, drawings, photographs and/or narratives depicting or presenting the following, unless deemed unnecessary by the zoning administrator such as in the case of a simplified site plan: 1. Landscape plans shall be prepared and/or certified by a site design professional licensed by the Commonwealth of Virginia. 2. Location and identification by size and name, both common and botanical, of all trees eight inches (8”) in diameter or greater or any tree of mature, heritage, or significancet trees as defined in section 2-1002, on the site. In wooded areas, the delineation of the existing vegetation on the site prior to land disturbing activities associated with the development and the proposed limits of clearing of such areas may be shown in lieu of indicating individual trees. However, any eight inch (8”) diameter, mature, heritage, or significant tree within wooded areas to be cleared shall be individually located and identified by size and name, both botanical and common, and justification provided as to need for removal. 3. Location, dimensions and area of all required landscaping zones and elements. 4. Location of areas proposed to be fenced, walled, or otherwise screened through the use of architectural, or earthen forms, or any other landscaping methods including notes and details to describe fully the methods, dimensions, and materials proposed. 5. Location, height, width or caliper (whichever is more appropriate at planting time), type and name (common and botanical), of all landscaping materials including materials to be retained on-site and seasonal replacements proposed for installation. All new materials shall be presented in a "planting schedule" providing the aforementioned information and proposed quantities to be installed, along with the landscaping points values associated with each installation, as specified in section 8-1004. Page 2 6. Appropriate details and notes indicating the methods to be utilized to protect trees and plant materials remaining on site from damage, both during and after development of the site. 7. Notations stating the responsible party for the perpetual maintenance of all landscaping features to be preserved or installed on the site in accordance with the requirements of this article. 8. A schedule or table of the calculation of the landscaping points and landscaping credits for each landscaping zone, and the landscaping plan in total, based on the values set by this article. 9. A certified canopy coverage plan illustrating the projected parking area canopy coverage and including calculation of the canopy coverage percentage. (7-7-05, 3-20-14.) Sec. 8-1003. - Landscaping and screening requirements and design guidelines. A. Overall site design. ..... The following overall site layout and design standards shall apply to all landscaping plans: 1. Landscaping design and planning are to be integrated within the overall site design. 2. Natural appearing landscape forms are strongly encouraged. Straight rows of plantings are discouraged and trees, shrubs, flower beds, and other material types shall be interspersed with one another. 3. Landscape materials and designs are to be appropriate for the specific characteristics of the site. 4. Native plants, as identified by the Virginia Department of Conservation and Recreation (DCR), and materials indigenous to the region are desirable and are encouraged, particularly because of their adaptation to local climate, disease resistance, soils, hydrology, and adverse weather conditions. 5. Invasive species, as identified by the Virginia Department of Conservation and Recreation (DCR), shall be prohibited. 6. Landscape plantings located within the sight triangle of roadway or driveway intersection hall conform to Virginia Department of Transportation (VDOT) guidelines for height. 7. Landscaped areas shall require protection from vehicular encroachment by such means as, but not limited to, wheel stops, concrete or bituminous curbs, or decorative walls or fencing. 8. No more than fifty percent (50%) of the required trees or shrubs in a single landscaping zone shall be of a single species. This subsection shall not apply to existing trees preserved on the site or to single-family residential lots which are regulated by subsection 8-1005.F. 9. Existing and viable trees and areas of significant vegetation are to be preserved and protected, in accordance with section 8-1009. Existing shrubs and trees which are suitable for use in required landscaping zones shall be preserved and used to the maximum extent practicable. In no case shall any viable, mature, heritage, or significant tree eight (8) inches or more in diameter measured at breast height (four and one-half (4½)) feet from ground level) be removed from any landscaping zone except to accommodate necessary entrances, utility easements, or where such preservation would create or perpetuate demonstrable hazards to public health, safety, or welfare, subject to the approval of such removal by the zoning administrator. 10. Areas in which trees are preserved shall remain at original grade level and undisturbed wherever possible. Trees and vegetation which are to be preserved shall be clearly marked in the field. 11. Decorative walls, fences, berms and/or other earthforms may be integrated into any landscaping program subject to setback and sight triangle requirements, and the materials and construction standards in section 8-1009. 12. Where sidewalks, or other pedestrian, bike, and/or equestrian trails are proposed in the landscaped area, such paths shall be meandering, if necessary, in order to preserve the existing trees. Page 3 13. To the greatest extent possible, stormwater management structures and facilities shall be placed outside of the landscaping zones identified in this article. When placement of stormwater management structures and facilities in a landscaping zone is demonstrated as unavoidable by the applicant, and is not prohibited elsewhere in this ordinance, such structure or facility shall be landscaped in a naturalized pattern utilizing native species and the landscaping point required for the area encompassed by the stormwater management structure or facility shall be disbursed throughout the remaining area of the landscaping zone. The zoning administrator may allow points to be distributed to areas immediately adjacent to the landscaping zone affected in order to allow for a more naturalized appearance and prevent overplanting within the remaining landscaping zone area. B. Landscaping points. ..... All plants, fences, walls, berms, or other landscaping elements in a development plan are assigned a landscaping points value in table 8-1004. Each applicable landscaping zone, as defined in section 8-1005, on a development plan has a required landscaping points value and required design guidelines which must be met by the landscaping plan. 1. All landscaping plans are required to have at least fifty twenty five percent (50 25%) of the total landscaping points for the site as evergreen species. 2. In addition to the points required for each landscaping zone, all multifamily, civic, commercial, industrial, and miscellaneous uses are required to achieve a minimum fifteen percent (15%) landscape surface ratio (LSR) for the total project site. a. Plantings within the frontage zone, buffer zone, parking zone, foundation zone, and screening zone may be included as landscape area in the LSR calculation. b. Undisturbed, delineated wetlands and riparian buffers may be included as landscape area in the LSR calculation. (7-7-05; Ord. No. 2013-7-C, 5-16-13; 12-18-14.) Sec. 8-1004. - Landscaping points values table. Landscape Elements* — Points** Point Value Preserve existing tree (see Sect. 8-1008) 90 Large deciduous tree: 3" + cal. or 12' + height 30 Medium deciduous tree: 2—3" cal. or 10—12' height 20 Small deciduous tree: 1—2" cal. or 8—10' height 10 Ornamental tree greater than 8' height 12 Ornamental tree less than 8' height 7 Large evergreen tree: greater than 10' height 30 Medium evergreen tree: 7—10' height 20 Page 4 Small evergreen tree: Less than 7' height, min. 4' height 10 Large deciduous shrub: 5-gal. or 36" min. height 3 Medium deciduous shrub: 3-gal. or 24" min. height 2 Small deciduous shrub: 2-gal. or 18" min. height 1 Large evergreen shrub: 5-gal. or 36" min. height 3 Medium evergreen shrub: 3-gal. or 24" min. height 2 Small evergreen shrub: 2-gal. or 18" min. height 1 Groundcover plants: 1 gal. .5 Pint .25 Wall, fence, berming (height at centerline): Less than 3' 1.5 pts/10 l.f. Over 3' 2.5 pts/10 l.f. * All ornamental grasses will count based on the size of the root ball or container. ** In the case of a conflict between the root ball or container size and the plant height, points value will be determined by the root ball or container size. (7-7-05.) Sec. 8-1005. - Landscaping zones. A. The landscaping zones which may apply to any lot or parcel being developed are the frontage zone, buffer zone, parking zone, foundation zone, and screening zone, except that in the case of single-family residential lot development, the whole site is treated as a single zone and regulated by subsection 8-1005.D. B. In the case of overlapping zones, the following hierarchy of application shall apply: 1. Frontage zone; 2. Buffer zone; 3. Parking zone; Page 5 4. Foundation zone; 5. Screening zone. C. In the event that any two (2) zones sit immediately adjacent to each other the adjacent sections may be reduced by fifty percent (50%). D. Single-family residential. 1. Single-family residential lots shall be treated as a single zone meeting the requirements of this section and shall not be required to meet the individual frontage, buffer, parking, foundation, and screening zone regulations unless specifically required by an adopted master plan. 2. Single-family residential lots shall install, at a minimum, the landscaping points as required by section 8-1006. 3. Required landscaping points shall be installed before issuance of a certificate of occupancy. (7-7-05; Ord. No. 2011-21-C, 11-17-11; Ord. No. 2013-7-C, 5-16-13, 3-20-14, 12-18-14.) E. Village Centers. 1. Properties located within a designated village center shall only be required to apply the frontage zone, parking zone, and screening zone, when development or redevelopment occurs. 2. The frontage zone shall be reduced by thirty (30) percent within the Village Center. DF. Zone requirements. 1. Frontage zone ..... The frontage zone is a landscaping area located along the entire frontage of the parcel with a width equal to the width of the required front setback or visual buffer for the parcel, as defined by the underlying zoning district or appropriate overlay district. a. There are two (2) frontage zone classifications. i. Rural frontage zone applies to all properties which are outside of the designated development service districts and village centers of the county comprehensive plan. A. In the rural frontage zone, properties can, regardless of the required setback, provide one of the following: Page 6 1. Return the zone to native vegetation and leave the zone untouched. Native vegetation shall be defined as a minimum of one and one-quarter (1.25) points of landscaping per linear foot of lot frontage using species native to southeastern Virginia. 2. If the existing vegetation within the zone is deemed adequate to meet the required landscaping points, as determined by the zoning administrator or his designee, the existing vegetation may be maintained, leaving the zone area untouched. A In the rural frontage zone, properties with a front setback of less than fifty (50) feet are required to install a minimum of one and one-quarter (1.25) points of landscaping per linear foot of lot frontage. B. In the rural frontage zone, properties with a front setback of fifty (50) feet or greater are required to install a minimum of one and three-quarters (1.75) points of landscaping per linear foot of lot frontage. CB. In the rural frontage zone, sixty percent (60%) of landscaping points are required to be non-ornamental species of trees. No more than fifty percent (50%) of trees may be evergreen species. Native species are required. ii. Development frontage zone applies to all properties which are within the designated development service districts and village centers of the county comprehensive plan. A. In the development frontage zone, properties with a front setback of less than fifty (50) feet are required to install a minimum of one and one-quarter (1.25) points of landscaping per linear foot of lot frontage. B. In the development frontage zone, properties with a front setback of fifty (50) feet or greater are required to install a minimum of one and three-quarter (1.75) points of landscaping per linear foot of lot frontage. C. In the development frontage zone a uniform aesthetic is desired across all developments. If a nearby property has already developed the new development shall use the same plant materials, to the extent possible, to create a uniform look. Page 7 2. Buffer zone. ..... The buffer zone is a continuous landscaping screen, ten (10) feet wide, required along all side and rear yards. Required landscaping points are based on the parcel use type, as identified in article III of this ordinance, as detailed below. a. Existing vegetation may be maintained in lieu of creating a buffer zone as defined by this section, if deemed adequate to meet the required landscaping points by the Zoning Administrator or his designee, to serve the screening purpose. ab. One (1) pedestrian break of at least six (6) feet in width is required for every fifty (50) linear feet in the buffer zone, except that breaks which are used for placement of a surfaced walkway, pathway, or trail are required to be the width of the trail plus an additional two (2) feet on either side of the walkway, pathway, or trail. Page 8 bc. Installation of all required points must be disbursed in a generally even pattern throughout the buffer zone area, except in cases of concentrated nuisance, such as light or noise, which require heavier screening in a particular location. d. For development on property zoned Rural Agricultural Conservation (RAC) the Buffer Zone may be reduced by fifty percent (50%) if the development is not immediately adjacent to an existing residential structure or if deemed appropriate by the Zoning Administrator or his designee. ce. Required buffer zone by use type. i. Agricultural use types. A. Agricultural use types are not required to install buffer zone landscaping. ii. Residential use types. A. Residential use types are not required to install buffer zone landscaping, unless otherwise specified in this ordinance. Single-family residential uses are required to install parcel or lot landscaping in accordance with subsection 8-1005.F. iii. Civic use types. A. Civic use types are required to install a minimum of forty-five (45) points of landscaping per five hundred (500) square feet of buffer zone. iv. Office and commercial use types. A. Office and commercial use types are required to install a minimum of sixty (60) points of landscaping per five hundred (500) square feet of buffer zone., except that uses which include a curb-side service restaurant or drive-thru facility, or that operate between the hours of 10:00 p.m. and 5:00 a.m. and/or more than twelve (12) hours per day shall be deemed office and commercial intense use types for the purpose of landscaping and shall be required to install a minimum of ninety (90) points of landscaping per five hundred (500) square feet of buffer zone. Page 9 B. In the case of a master-planned commercial, or office park, or mixed-use development the required buffer zone points shall be reduced by fifty percent (50%) for interior lot lines which are platted as part of the overall park/development. No reduction shall be allowed along sections of lot lines which are adjacent to properties not part of the master-planned park or in buffer zones adjacent to the exterior borders of the park, except as noted below. 1. In the case of a master-planned commercial or office park which has installed buffer zone landscaping around the park as a whole, in accordance with section 4-17005, the required buffer zone points per lot shall be zero (0) along sections of lot line which contain existing buffer zone landscaping in accordance with section 4-17005. C. In the case of a commercial or office use type which is immediately adjacent to another commercial and or office use type, the minimum required buffer zone points per lot shall be reduced by fifty percent (50%) along any shared sections of the lot lines. v. Industrial use types. A. Industrial use types are required to install a minimum of one hundred twenty (120) points of landscaping per five hundred (500) square feet of buffer zone. Page 10 B. In the case of a master-planned industrial or commerce park, the required buffer zone points per lot shall be reduced by fifty percent (50%) for interior lot lines which are platted as part of the overall park. No reduction shall be allowed along sections of lot lines which are adjacent to properties not part of the master-planned park or in buffer zones adjacent to the exterior borders of the park except as noted below. 1. In the case of a master-planned industrial or commerce park which has installed buffer zone landscaping around the park as a whole, in accordance with section 4-19005, the required buffer zone points per lot shall be zero (0) along sections of lot lines which contain existing buffer zone landscaping in accordance with section 4-19005. vi. Miscellaneous use types. A. Miscellaneous use types are required to install a minimum of one hundred twenty (120) points of landscaping per five hundred (500) square feet of buffer zone. B. The zoning administrator may administratively waive up to thirty (30) points of landscaping per five hundred (500) square feet for the buffer zone of less intense miscellaneous uses, with a written request, including justification, from the applicant. 1. Waiver requests greater than thirty (30) point per five hundred (500) square feet shall be considered by the board of supervisors following a recommendation by the planning commission. 3. Parking zone. ..... The parking zone is a continuous perimeter buffer, ten (10) feet in width, surrounding the entire parking area, which includes parking spaces and any directly adjacent sidewalks, loading zones, drive aisles, and ingress/egress driveways. Page 11 a. Parking zones shall install a minimum of sixty (60) points of landscaping per five hundred (500) square feet of total parking zone area. i. All landscaping points must be installed within the boundaries of the parking zone, except that as close to twenty percent (20%) of points as possible shall be distributed on interior landscaping islands and medians, if applicable. ii. A minimum of twenty percent (20%) of points shall be shrubs. iii. Shrubs shall be a minimum of twenty-four (24) inches in height at the time of installation. iv. Parking zone landscaping shall be distributed across the parking area so that the cumulative effect shall be to provide a minimum of thirty percent (30%) canopy coverage or shading of the parking zone within fifteen (15) years. b. Included within the total required points for the parking zone shall be one (1) large deciduous tree per two thousand (2,000) square feet of impervious area within the parking zone. The parking zone area calculation shall include parking spaces and any directly adjacent sidewalks, loading zones, drive aisles, and ingress/egress driveways. c. Each parking space above the minimum parking space requirements of this ordinance shall require an additional ten (10) landscaping points per space, to be installed in the parking zone. i. Each space above the minimum requirements of this ordinance shall be surfaced in permeable materials and shall not be impervious materials as defined in section 2-1002. ii. Landscaping credits, as specified in section 8-1007, shall not be applicable to any landscaping points accumulated for parking spaces above the minimum parking space requirement of this ordinance. d. Landscaping islands a minimum of nine (9) feet wide and eighteen and one-half (18.5) feet long are required at the end of each parking row. Islands at the end of a double row of parking are required to be a minimum of nine (9) feet wide by thirty-seven (37) feet long. i. Additional landscaping islands, a minimum of nine (9) feet wide by eighteen and one-half (18.5) feet long, are required every eight (8) linear spaces to break up long rows of parking. Islands inserted into a double row of parking are required to be a minimum of nine (9) feet wide by thirty-seven (37) feet long. Page 12 e. Parking lots shall include no more than four (4) consecutive rows of parking (no more than two (2) double rows of parking) without at least one (1) landscaping median, a minimum of five (5) feet wide, connecting landscaping islands to break up large parking areas. f. Large parking lots shall be divided into smaller parking fields of no more than one hundred (100) spaces using landscaping medians which are a minimum of fifteen (15) feet wide and including a pedestrian walkway which is at least five (5) feet wide. g. Any parking area that is adjacent to a road or other right-of-way shall provide an additional sixty (60) points per five hundred (500) square feet of area between the parking area and the road or right-of-way. h. Where a parking area is altered or expanded to increase the size to twenty (20) or more vehicle parking spaces and is used regularly for at least five (5) days a week, landscaping for the entire parking area shall be provided, not only for the extent of the alteration or expansion. 4. Foundation zone. ..... The foundation zone is a continuous area six (6) feet in width around the entire perimeter of the building. a. Foundation zones shall install a minimum of thirty (30) points of landscaping per one hundred fifty (150) square feet of total foundation zone area. 30 Page 13 b. Landscaping shall be installed as a continuous bed around all sides of the structure, except that required perpendicular access breaks shall be allowed. c. Landscaping points may be reduced by fifty percent (50%) on any side of a structure which is not visible from an existing or proposed public right-of-way. 5. Screening zone. ..... The screening zone is a continuous planting area required around all service structures, equipment, and/or outdoor storage yards for the purpose of reducing the impact of the structure or use visually and acoustically. a. Screening zones shall install a minimum of eight (8) points of landscaping per ten (10) linear feet of perimeter length. b. In the screening zone, solid and semisolid perimeter features such as fences, berms, walls, or other nonorganic elements shall not be included in the calculation of landscaping points. c. The perimeter area of service structures, equipment, and/or outdoor storage yards shall be determined by measurement of the complete outside perimeter of the structure or equipment, including any fencing, and including the distance across access points or entryways. d. Landscaping shall be installed as a continuous screen around all sides of service structures, equipment, and/or outdoor storage yards, except that required access and entry breaks shall be allowed, provided that the points associated with the perimeter area of such breaks are incorporated into the rest of the screening zone. e. Plants must be installed no more than ten (10) feet from the base of service structures, equipment, and/or outdoor storage yards. If service structures, equipment, and/or outdoor storage yards are enclosed by a fence, wall, berm, or other perimeter feature, the required screening points shall be installed within ten (10) feet of the base of such perimeter feature. f. At the time of installation, plant height shall be a minimum of fifty percent (50%) of the total height of the structure or equipment being screened. Sec. 8-1006. - Single-family residential landscaping points table. Total Square Footage of Proposed Residence Total Landscaping Points Required on Site 0—1,000 20 Points Page 14 1,001—1,500 30 Points 1,501—2,000 40 Points 2,001—2,500 50 Points 2,501—3,000 60 Points 3,001—3,500 75 Points 3,501—4,000 90 Points 4,000+ 105 Points (7-7-05.) Sec. 8-1007. - Landscaping credits. A. Landscaping credits are available for the use of certain environmental practices, as outlined in section 8-1008. Additional practices can be considered by the zoning administrator for credits on a case-by-case basis with documentation of the positive environmental impacts associated with the practice. B. An individual zone may be reduced by no more than fifty percent (50%) of the zone requirement due to landscaping credits, except that the zoning administrator may approve up to an additional ten percent (10%) reduction (not to exceed sixty percent (60%) in any individual zone) for a design which incorporates outstanding and innovative environmental design above and beyond what is described in this article. C. The required points for a single-family residential lot may be reduced by no more than forty percent (40%) of the whole site total points due to landscaping credits, except that the zoning administrator may approve up to an additional ten percent (10%) reduction for a design which incorporates outstanding and innovative environmental design above and beyond what is described in this article. (7-7-05.) Sec. 8-1008. - Landscaping credits table. Environmental Practice Points Credit Value Applicable Zone Additional Requirements Tree preservation 30 90 points per tree over 8" caliper. Tree-save areas, tree preservation groupings, or undisturbed, Buffer, frontage, parking, foundation, screening Credit must be applied in the zone the trees are located in, except that trees which do not fall into a particular zone may be applied to the buffer most appropriate zone Page 15 delineated wetland and riparian areas will be evaluated and may be assigned a credit value by the zoning administrator on a case-by-case basis. Single-family residential— Whole site requirement with approval of as determined by the zoning administrator or his designee. Parking reduction 10 points per space below the minimum required in the zoning ordinance. Parking Parking reduction must be approved by the zoning administrator before credit is applicable. Reduction requests are considered on a case-by-case basis during site plan review. Permeable material 8 points per 162 square feet Parking, foundation, frontage Credits must be applied to the zone which the permeable material is located in. No credits may be accumulated for permeable surfaces outside of a landscaping zone, except as otherwise specified in article VIII. Credits for surfaces which are located within a landscaping zone and extend out of a landscaping zone (such as walkways between a building and a parking lot) may be applied to the foundation zone only. Maintenance specifications for the technology used shall be included in any required site plans, environmental management plans, and in the BMP maintenance agreement for the site. 100% native plants As identified by Virginia Department 10% reduction in total points Parking, foundation, frontage, buffer, screening. Credit must be applied to the zone which the native species are planted in. Page 16 of Conservation and Recreation Single-family residential— Whole site Green roof Each 1 square foot of green roof equals 1 point reduction in the zone of choice. Foundation, buffer, frontage Xeriscaping 10% reduction in total points Parking, foundation, buffer, frontage, screening Credit must be applied to the zone in which the xeriscaping is installed. Not applicable to single-family residential. Green technology and intelligent siting Solar orientation 10% reduction in points Foundation Whole site total points— single-family residential only Seasonal shading 10% reduction in points Foundation Single-family residential— Whole site Solar/geothermal power generation, heating, and/or cooling 20% reduction in points Foundation or most appropriate zone, Single-family residential— Whole site Innovative stormwater management (rain 10% reduction in points Foundation, parking, Credit must be applied in the zone in which the facility is located. Page 17 gardens, low impact development, graywater reuse) buffer, frontage, screening. Single-family residential— Whole site Standard detention/retention ponds (with or without fountains) and drainage ditches and swales (with or without vegetation) will not qualify for this credit. Maintenance specifications for the technology used shall be included in any required site plans, environmental management plans, and in the BMP maintenance agreement for the site. U.S. Green Building Council Leadership in Energy and Environmental Design Certification (LEED Rating) Certified rating 5% reduction in buffer zone, PLUS 5% reduction in foundation zone, PLUS 5% reduction in parking zone points Buffer, foundation, parking Silver rating 10% reduction in buffer zone, PLUS 10% reduction in foundation zone, PLUS 5% reduction in parking zone points Buffer, foundation, parking Gold rating 15% reduction in buffer zone, PLUS 15% reduction in foundation zone, PLUS 10% reduction in parking zone points Buffer, foundation, parking Page 18 Platinum rating 20% reduction in buffer zone, PLUS 20% reduction in foundation zone, PLUS 10% reduction in parking zone points Buffer, foundation, parking Earthcraft Certified Construction 15% reduction in total site points Whole site total points Single-family residential only (7-7-05; Ord. No. 2011-10-C, 6-16-11.) Sec. 8-1009. - Material and construction standards. A. Plant material standards. ..... All plant materials shall be in a living, healthy condition and shall be in conformance with the applicable standards of the most recent edition of the "American Standard for Nursery Stock," published by the American Association of Nurserymen. It is recommended that indigenous plant materials be utilized in all cases except that alternative species may be used, upon certification from a licensed landscape architect that such species have rated hardiness and growth habit appropriate for the intended location on site. B. Berms and earthform standards. ..... All berms and earthforms required or otherwise proposed for use shall conform to the following standards: 1. The maximum side slope shall be three (3) horizontal feet to one (1) vertical foot (3:1) and appropriate erosion and sediment controls are to be utilized during construction. 2. Berms and earthforms shall be designed with physical variations in height and alignment throughout their length. 3. Plant materials shall be installed on berms or earthforms and shall be arranged in an irregular pattern to accentuate the physical variation and achieve a natural appearance. 4. Berms and earthforms shall be located and designed to minimize the disturbance and adverse impact to existing trees located on the site or adjacent thereto. C. Tree protection standards. ..... Development of land for different uses and intensity of uses may necessitate the removal of trees to accommodate roads, parking, buildings, and facilities. It is the express intent of this section that every effort is made through the design, layout, and construction of development projects to incorporate and preserve as many trees as possible. 1. No person shall cut, destroy, move, or remove any living, disease-free tree of any species having a trunk with a diameter of eight (8) inches or larger, measured four and one-half (4½) feet from the base, in conjunction with any development of land governed by this ordinance unless and until such removal or destruction has been approved under the provisions of this article. 2. No person shall cut or clear trees for the sole purpose of offering land for sale. Land may be cleared of underbrush ("bushhogged") in preparation for sale or development. 3. If it is determined that trees of eight (8) inches or larger and/or vegetation has been removed without specific approval for such removal in accordance with this ordinance, the zoning administrator shall require the replacement of said trees or vegetation. At a minimum, replacement trees shall meet the specifications of section 8-1004 for large deciduous or evergreen trees. Page 19 4. All trees which are to be preserved on-site shall be subject to the minimum standards of the most current Virginia Erosion and Sediment Control Handbook. (7-7-05.) Sec. 8-1010. - Landscape plan approval and implementation. The zoning administrator shall approve all landscape plans meeting the requirements of this article and ordinance, subject to the following: A. No site or development plan required by this ordinance shall receive final approval until such time as the landscaping plan has been duly submitted and approved. B. No certificate of occupancy may be issued by the superintendent of building inspections unless the following items are satisfactorily completed with regard to the approved landscaping plan: 1. Such plan has been completely implemented on the site. 2. Temporary certificate of occupancy. a. When landscaping is required, no certificate of occupancy shall be issued until the required landscaping is completed in accordance with the approved landscape plan. When the occupancy of a structure is desired prior to the completion of the required landscaping, a temporary certificate of occupancy may be issued only if the owner or developer provides a form of surety satisfactory to the county attorney in an amount equal to the costs of labor and materials plus ten percent (10%) contingency allowance satisfactory to the zoning administrator. b. All required landscaping shall be installed within twelve (12) months following the issuance of a temporary certificate of occupancy or the surety described above may be forfeited to the county. This requirement shall not preclude the phasing of landscaping programs for larger development projects, the timing of which shall be approved by the zoning administrator. (7-7-05.) Sec. 8-1011. - Surety requirements. Surety in an amount equal to twenty-five percent (25%) of the cost of materials and installation of landscaping, screening and buffering materials, including fences, shall be provided in a form acceptable to the county attorney, prior to the site plan approval issuance of a Certificate of Occupancy (CO) or final inspection to ensure the landscaping was installed properly and remains healthy. This surety shall be released at the end of two (2) years from the issuance of a final certificate of occupancy or final inspection date, if an inspection shows the landscaping remains healthy. All required landscaping shall be the responsibility of the property owner(s). All plants damaged by insects, disease, vehicular traffic, acts of God, or vandalism shall be replaced. (7-7-05.) Sec. 8-1012. - Maintenance. A. All plant material shall be tended and maintained in a healthy growing condition and free from refuse and debris at all times by the owner or his agent. All unhealthy, dying or dead plant materials shall be replaced within one year. Screening and buffering structures, including fences, shall be maintained in a uniform, presentable and fully functioning condition. Failure to maintain required landscaping, screening and buffering improvements shall be considered a violation of the approved plans and provisions of this ordinance and shall be handled in accordance with subsection 1-1013.L, zoning ordinance violations. B. Tree topping and other forms of extreme crown reduction or unnatural shaping and pruning of trees required by this article shall be prohibited. trees required by this article shall be allowed to grow in a generally natural form. Pruning to remove a safety hazard, to remove dead or diseased materials, or to avoid overhead utility lines or reasonable, seasonal pruning recommended for maintaining growth shall be exempt from this prohibition. Page 20 C. Trees eight (8) inches in diameter or less which are topped or damaged by excessive pruning shall be replaced with a large deciduous or evergreen tree as specified in section 8-1004. D. Trees greater than eight (8) inches in diameter which are topped or damaged by excessive pruning shall require a professional arborist to develop and carry out a corrective pruning schedule to be approved by the zoning administrator. (7-7-05.) Sec. 8-2000. - Open space. Sec. 8-2001. - Requirements for open space. A. Open space and recreation shall be as set forth in the underlying zoning district. B. Developed open space shall be designed to provide active and passive recreational facilities, which include such complementary improvements as are necessary and appropriate for the use, benefit, and enjoyment of the residents of the development. C. Undeveloped open space shall be designed to preserve important site amenities and environmentally sensitive lands. D. The owner or developer, and his successors or assigns shall be responsible for maintaining all active or passive open space, common areas, and any improvements or facilities located thereon, required by this ordinance, except those areas, improvements or facilities with respect to which an offer of dedication to the public has been accepted by the appropriate public authority. All such areas shall be properly maintained so that they can be used in the manner intended. Required vegetation and trees used for screening, landscaping, or shading are to be replaced if they die or are destroyed. (7-7-05.) April 21, 2016/mcp/Erosion and Sedimentation Control Ordinance ISSUE: Amend and Reenact Chapter 6, Erosion and Sedimentation Control BACKGROUND: As a result of legislation adopted by the Virginia General Assembly, certain changes are necessary to the County’s Erosion and Sediment Control Ordinance in order to come into compliance with State law. BUDGETARY IMPACT: There is no budgetary impact. RECOMMENDATION: Following the public hearing, adopt a motion approving the proposed revisions to Chapter 6, Erosion and Sedimentation Control, of the Isle of Wight County Code. ATTACHMENTS: Proposed revisions to Chapter 6, Erosion and Sedimentation Control AN ORDINANCE TO AMEND AND REENACT THE ISLE OF WIGHT COUNTY CODE BY AMENDING AND REENACTING CHAPTER 6. EROSION AND SEDIMENT CONTROL. WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia, has deemed it necessary to update Chapter 6, Erosion and Sediment Control, of the Isle of Wight County Code in order to conform with legislative changes enacted to relevant provisions of the Code of Virginia; NOW, THEREFORE, BE IT ORDAINED by the Isle of Wight County Board of Supervisors that Chapter 6, Erosion and Sediment Control, of the Isle of Wight County Code be amended and reenacted as follows: CHAPTER 6. EROSION AND SEDIMENT CONTROL. Article I. - In General. Sec. 6-1. - Purpose of chapter. The purpose of this chapter is to provide for, both during and following development, the control of erosion and sedimentation, and to establish procedures for the administration and enforcement of such controls. It is the intent of this chapter to be an adjunct to Appendix A and Appendix B of this Code wherein such apply to the development and subdivision of land within the county or such apply to development on previously subdivided land within the county. (4-19-07;______.) Sec. 6-2. - Relationship to the Chesapeake Bay Preservation Area Ordinance and the Stormwater Management Ordinance. Any development or development activity, as defined in Section 3002.F of the Chesapeake Bay Preservation Area Ordinance or in Section 14A-8 of the Stormwater Management Ordinance, on a lot, parcel or tract of land under the jurisdiction of said ordinance shall be in compliance with the provisions of this chapter, or the Chesapeake Bay Preservation Area Ordinance, or the Stormwater Management Ordinance whichever is more restrictive. (4-19-07;_______.) Sec. 6-3. - Definitions. For the purpose of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: Administrator.\ The official designated by the board of supervisors to serve as its agent to administer this chapter. The administrator is also referred to in this ordinance [chapter] as the program administrator. Agreement in lieu of a plan.\ A contract between the plan-approving authority and the owner or his designee, which specifies conservation measures and/or methods that shallmust be implemented in the construction, development or improvement of a single-family residenceresidential lot; this contract may be executed by the plan-approving authority in lieu of a formal site plan. Applicant.\ Any person submitting an erosion and sediment-control plan for approval or requesting the issuance of a permit, when required, authorizing land-disturbing activities to commence. Board.\ The Virginia Soil and Water ConservationState Water Control Board. Certified inspector.\ An employee or agent of a program authority who (i) holds a certificate of competence from the board in the area of project inspection or (ii) is enrolled in the board's training program for project inspection and successfully completes the program within one year after enrollment. Certified plan reviewer.\ An employer or agent of a program authority who (i) holds a certificate of competence from the board in the area of plan review, or (ii) is enrolled in the board's training program for plan review and successfully completes the program within one year after enrollment, or (iii) is licensed as a professional engineer, architect, certified landscape architect or land surveyor as defined pursuant to Article 1 (section 45.1-400 et seq.) of Chapter 4 of Title 54.1 of the Code of Virginia, as amended, or professional soil scientist as defined in Section 54.1-2200. Certified program administrator.\ An employee or agent of a program authority who (i) holds a certificate of competence from the board in the area of program administration or (ii) is enrolled in the board's training program for program administration and successfully completes the program within one year after enrollment. Clearing.\ Any activity which removes the vegetative ground cover including, but not limited to, root mat removal or topsoil removal. Department\ or DCRDEQ. The Virginia Department of Conservation and RecreationEnvironmental Quality. District\ or Peanut Soil and Water Conservation District. A political subdivision of this Commonwealth organized in accordance with the provisions of Articles 3 (section 10.1-506, et seq.) of Chapter 5 of Title 10.1 of the Code of Virginia as amended. Erosion and Sediment Control Plan.\ A document containing material for the conservation of soil and water resources of a unit lot or group of units lots of land. It may include appropriate maps, an appropriate soil and water plan inventory and management information with needed interpretations, and a record of decisions contributing to conservation treatment. The "plan" shall contain all major conservation decisions to assure that the entire unit lot or units lots of lands will be so treated to achieve the conservation objectives. Erosion impact area.\ An area of land not associated with current land-disturbing activity but subject to persistent soil erosion resulting in the delivery of sediment onto neighboring properties or into state waters. This definition shall not apply to any lot or parcel of land ten thousand10,000 square feet or less used for residential purposes or shorelines where erosion results from wave action or other coastal processes. Excavating.\ Any digging, scooping or other methods of removing earth material. Filling.\ Any depositing or stockpiling of earth materials. Grading.\ Any excavating or filling of earth materials or any combination thereof, including the land in its excavated or filled condition. Land-disturbing activity.\ Any man-madeland change to the land surface that which may result in soil erosion from water or wind and movement of sediments into state waters or onto lands in the Commonwealth, including, but not limited to, clearing, grading, excavating, transporting and filling of land, except that the terms shall not include: 1. Minor land-disturbing activities such as home gardens and individual home landscaping, repairs and maintenance work; 2. Individual service connections; 3. Installation, maintenance or repair of any underground public utility lines when such activity occurs on an existing hard-surfaced road, street or sidewalk provided the land-disturbing activity is confined to the area of the road, street or sidewalk which is hard-surfaced; 4. Septic tank lines or drainage fields, unless included in an overall plan for land-disturbing activity relating to construction of the building to be served by the septic tank system; 5. Surface or deep mining activities authorized under a permit issued by the Department of Mines, Minerals and Energy; 6. Exploration or drilling for oil and gas, including the well site, roads, feeder lines and off-site disposal areas; 7. Tilling, planting or harvest of agricultural, horticultural or forest crops, or livestock feedlot operations, including engineering operations and agricultural engineering as follows: construction of terraces, terrace outlets, check dams, desilting basins, dikes, ponds not required to comply with the Dam Safety Act, Article 2, (Sec. 10.1-604 et seq.) of Chapter 6, ditches, strip cropping, lister furrowing, contour cultivating, contour furrowing, land drainage and land irrigation; however, this exception shall not apply to harvesting of forest crops unless the area on which harvesting occurs is reforested artificially or naturally in accordance with the provisions of Chapter 11 (Sec. 10.1-1100 et seq.) of this title or is converted to bona fide agricultural or improved pasture use as described in subsection B of Section 10.1-1163; 8. Repair or rebuilding of the tracks, right-of-way, bridges, communication facilities and other related structures and facilities of a railroad company; 9. Disturbed land area of less than ten thousand10,000 square feet in size or two thousand five hundred2,500 square feet in the Chesapeake Bay Watershed. 10. Installation of fence and sign posts or telephone and electric poles and other kinds of posts or poles; 11. Shoreline erosion control projects on tidal waters when all of the land disturbing activities are within the regulatory authority of and approved by local wetlands boards, the Marine Resources Commission or the United States Army Corps of Engineers; however, any associated land that is disturbed outside of this exempted area shall remain subject to this article and the regulations adopted pursuant thereto; and 12. Emergency work to protect life, limb or property, and emergency repairs; however, if the land-disturbing activity would have required an approved erosion and sediment control plan if the activity were not an emergency, then the land area disturbed shall be shaped and stabilized in accordance with the requirements of the plan-approving authority. Land-disturbing permit.\ For purposes of this chapter, Aa permit issued by the county for clearing, filling, excavating, grading or transporting, or any combination thereofin accordance with Chapter 14A of the Isle of Wight County Code. Local erosion and sediment control program or local control program.\ An outline of the various methods employed by a district or locality to regulate land-disturbing activities and thereby minimize erosion and sedimentation in compliance with the State Program and may include such items as local ordinances, policies and guidelines, technical materials, inspection, enforcement and evaluation. Natural channel design concepts.\ The utilization of engineering analysis and fluvial geomorphic processes to create, rehabilitate, restore, or stabilize an open conveyance system for the purpose of creating or recreating a stream that conveys its bankfull storm event within its banks and allows larger flows to access its bankfull bench and its floodplain. Owner.\ The owner or owners of the freehold of the premises or lesser estate therein, a mortgagee or vendee in possession, assignee of rents, receiver, executor, trustee, lessee or other person, firm or corporation in control of a property. Peak flow rate.\ The maximum instantaneous flow from a given storm condition at a particular location. Permittee.\ The person to whom the permit authorizing land-disturbing activities is issued or the person who certifies that the approved erosion and sediment control plan will be followed. Person.\ Any individual, partnership, firm, association, joint venture, public or private corporation, trust, estate, commission, board, public or private institution, utility, cooperative, county, city, town, or any other political subdivision of the Commonwealth, any interstate body, or any other legal entity. Plan approving authority.\ Shall mean the County of Isle of Wight Engineering Stormwater DivisionUtility Services Department, as may be assisted by consulting services, responsible for determining the adequacy of a conservation plan submitted for land-disturbing activities on a unit lot or lotsunits of lands and for approving the plan. Program authority.\ The County of Isle of Wight, which has adopted a soil erosion and sediment control program that has been approved by the board. Residential lot.\ For the purposes of this chapter, a parcel of land used primarily for occupancy by one family. Responsible land disturber.\ Means individual from the project or development team, who will be in charge of and responsible for carrying out land-disturbing activity covered by an approved plan or agreement in lieu of a plan, who (i) holds a responsible land disturber certificate of competence, (ii) holds a current certificate of competence from the board in the areas of combined administration, program administration, inspection, or plan review, (iii) or is licensed in Virginia as a professional engineer, architect, certified landscape architect or land surveyor as defined pursuant to Article 1 (Sec. 45.1-400 et seq.) of Chapter 4 of Title 54.1. Runoff volume.\ The volume of water that runs off the land development project from a prescribed storm event. Single-family residence.\ For the purposes of this ordinance [chapter], a noncommercial dwelling that is occupied exclusively by one family. State Erosion and Sediment Control Program\ or State Program. The program administered by the Board pursuant to the State Code including regulations designed to minimize erosion and sedimentation. State waters.\ All waters on the surface and under the ground wholly or partially within or bordering the Commonwealth or within its jurisdictions. Subdivision.\ The division or redivision of a lot, tract or parcel of land by any means into two or more lots, tracts, parcels or other divisions of land, including changes in existing lot lines for the purpose, whether immediate or future, of lease, shall transfer of ownership, or building or lot development. The term "subdivision" shall also mean the following: (a) Any development of a parcel of land which involves installation of sanitary sewers, storms sewers, water mains, gas main or pipes, or other appropriate facilities for the use, whether immediate or future, of the owners or occupants of the land, or of the building abutting thereon. (b) Any development of a parcel of land involving two or more principal structures or involving shopping centers, multiple-dwelling projects and the like which the installation of streets and/or alleys, even though the streets and alleys may not be dedicated to public use and the parcel may not be divided for purposes of conveyance, transfer or sale. (c) The term "subdivision" includes resubdivision and, as appropriate in this chapter, shall refer to the process of subdividing the land or to the land subdivided. For the purposes of this chapter, the following transactions shall be excluded: (1) Any sale or other transfer of bulk property for agricultural, horticultural or silvicultural purposes not involving any new street (the granting of a right-of-way for access shall not be deemed to involve any new street); (2) Any division of property handed down by court action; (3) The sale, exchange of other transfer of parcels between adjoining lots owners, where it does not create additional building sites or make existing lots of lesser width or area than required by this chapter.For the purposes of this chapter, this term shall have the same meaning as set forth in Appendix A of the Isle of Wight County Code. Town.\ An incorporated town. Transporting.\ Any moving of earth materials from one place to another, other than such movement incidental to grading, when such movement results in destroying the vegetative ground cover, either by tracking or the buildup of earth materials to the extent that erosion and sedimentation will result from the soil or earth materials over which such transporting occurs. Water quality volume.\ The volume equal to the first one-half inch of runoff multiplied by the impervious surface of the land development project. (4-19-07; 11-11-08;_______.) Sec. 6-4. - Local Erosion and Sediment Control Program. In accordance with Section 10.1-56162.1-44.15:52 of the Code of Virginia (1950, as amended), stream restoration and relocation projects that incorporate natural channel design concepts are not man-made channels and shall be exempt from any flow rate capacity and velocity requirements for natural or man-made channels. In as much as the local erosion and sediment control program for Isle of Wight County was adopted prior to July 1, 2014, and Ppursuant to Section 10.1-56162.1-44.15:52 of the Code of Virginia (1950, as amended), any land-disturbing activity that provides for stormwater management intended to address any flow rate capacity and velocity requirements for natural or man-made channels shall satisfy the flow rate capacity and velocity requirements for natural or man-made channels if the practices are designed to (i) detain the water quality volume and to release it over forty-eight48 hours; (ii) detain and release over a twenty-four24-hour period the expected rainfall resulting from the one year, twenty-four24-hour storm; and (iii) reduce the allowable peak flow rate resulting from the one and one1.5- year-half, two-year, and ten10-year, twenty-four24-hour storms to a level that is less than or equal to the peak flow rate from the site assuming it was in a good forested condition, achieved through multiplication of the forested peak flow rate by a reduction factor that is equal to the runoff volume from the site when it was in a good forested condition divided by the runoff volume from the site in its proposed condition, and shall be exempt from any flow rate capacity and velocity requirements for natural or Formatted: p0 man-made channels as defined in regulations promulgated pursuant to Sections 62.1-44.15:54 or 62.1-44.15:65 of the Code of Virginia (1950, as amended). Pursuant to Section 10.1-56262.1-44.15:54 of the Code of Virginia (1950, as amended), the Isle of Wight County Board of Supervisors hereby adopts the regulations, references, guidelines, standards and specifications promulgated by the board for the effective control of soil erosion and sediment deposition to prevent the unreasonable degradation of properties, stream channels, waters and other natural resources. Said regulations, references, guidelines, standards and specifications for erosion and sediment control are included in, but not limited to, the "Virginia Erosion and Sediment Control Regulations" and the Virginia Erosion and Sediment Control Handbook, as amended. Before adopting or revising regulations, the county board of supervisors shall give due notice and conduct a public hearing on the proposed or revised regulations. Pursuant to Section 10.1-561.162.1-44.15:53 of the Code of Virginia, an erosion control plan shall not be approved until it is reviewed by a certified plan reviewer. Inspections of land-disturbing activities shall be conducted by a certified inspector. The Erosion Control Program of Isle of Wight County shall contain a certified program administrator, a certified plan reviewer, and a certified inspector, who may be the same person, or an individual or consulting firm under contract with the county. The Isle of Wight County Board of Supervisors hereby designates the engineering stormwater divisionPublic Utilityies Services Department as the plan-approving authority under the direction of the administrator. The program and regulations provided for in this ordinance [chapter] shall be made available for public inspection in the engineering stormwater divisionPublic Utility Servicesies Department. (4-19-07; 11-11-08;________.) Sec. 6-5. - Duties of administrator. Administration, inspection and enforcement of this chapter shall rest with the administrator. (4-19-07.) Sec. 6-6. - Administrative appeal and judicial review of decisionsAdministrative appeal and judicial appeals. Final decision of the administrator or plan approving authority under this chapter shall be subject to review by the county board of zoning appeals; provided, that an appeal is filed within thirty days from the date of any written decision by the administrator or the plan approving authority. Final decision of the board of zoning appeals under this chapter shall be subject to review by the Circuit Court of Isle of Wight County; provided, that an appeal is filed within thirty days from the date of the final written decision of the board of zoning appeals. (4-19-07.)judicial review in the Isle of Wight County Circuit Court, provided that an appeal is filed within 30 days from the date of any written decision adversely affecting the rights, duties, or privileges of the person engaging in or proposing to engage in land-disturbing activities. Sec. 6-7. - Effect of compliance with chapter on legal proceedings. Compliance with the provisions of this chapter shall be prima facie evidence, in any legal or equitable proceeding for damages caused by erosion, siltation or sedimentation, that all requirements of law have been met and the complaining party must show negligence in order to recover any damages. (4-19-07.) Article II. - Plans. Sec. 6-87. - Required. Except as provided for in section 6-3, pertaining to definitions, no person may engage in any land-disturbing activity until such person has submitted to the engineering stormwater divisionPublic Utilities Utility Services Department an erosion and sediment control plan for the land disturbing activity and such plan has been approved by the plan-approving authority. Where the land disturbing activity results in the improvement or development of a residential lotconstruction of a single-family residence, an "agreement in lieu of a plan" may be substituted for an erosion and sediment control plan if executed by the plan-approving authority. An agreement in lieu of a plan for any lot under the jurisdiction of the Chesapeake Bay Preservation Area Ordinance shall include the name, certification number and contact information of a responsible land disturber. Where land-disturbing activities involve lands under the jurisdiction of more than one local control program, an erosion and sediment control plan may, at the option of the applicant, be submitted to the board for review and approval rather than to each jurisdiction concerned. (4-19-07;________.) Sec. 6-98. - Form and contents. Erosion and sediment control plans shall detail those methods and techniques to be utilized in the control of erosion and sedimentation. As a minimum, the erosion and sediment control plan shall follow the minimum criteria of the Virginia Erosion and Sediment Control Law (Title 10.162.1, Chapter 53.1, Article 2.4, Code of Virginia) and accompanying regulations. The standards contained within the "Virginia Erosion and Sediment Control Regulations", the "Virginia Erosion and Sediment Control Handbook",and the "Virginia Stormwater Management Handbook" and the "Hampton Roads Stormwater Management Handbook", as may be amended, shall be used by the applicant when making a submittal under the provisions of this ordinance [chapter] and in preparation of an erosion and sediment control plan. The plan approving authority, in considering the adequacy of a submitted plan, shall be guided by the same standards, regulations and guidelines. When standards vary between publications, the state regulations shall take precedence. (4-19-07;____________.) Sec. 6-109. - Submission. Five copies of the erosion and sediment control plan shall be submitted to the administrator through the central permitting office of Isle of Wight County. (4-19-07;_______.) Sec. 6-1110. - Approval, etc. The plan-approving authority shall, within forty-five45 days, approve any such plans, if it is determined that the plan meets the requirements of the local control program, and if the person responsible for carrying out the plan certifies that he or she will properly perform the erosion and sediment control measures included in the plan and will conform to the provisions of this ordinance [chapter]. The plan shall be acted upon within forty-five45 days from receipt thereof by either approving said plan in writing or disapproving said plan in writing with specific reasons for its disapproval. When the plan is determined to be inadequate, the plan-approving authority shall specify such modifications, terms and conditions that will permit approval of the plan. If no action is taken within forty-five45 days, the plan shall be deemed approved and the person authorized to proceed with the proposed activity. In order to prevent further erosion, the administrator may require approval of a plan for any land identified in the local program as an erosion impact area. When land-disturbing activity will be required of a contractor performing construction work pursuant to a construction contract, the preparation, submission, and approval of an erosion and sediment control plan shall be the responsibility of the owner. Electric, natural gas and telephone utility companies, interstate and intrastate natural gas pipeline companies and railroad companies shall, and authorities created pursuant to Section 15.2-5102 of the Code of Virginia (1950, as amended) may, file general erosion and sediment control standards and specifications annually with the board for review and written comments. The specifications shall apply to: 1. Construction, installation or maintenance of electric transmission, natural gas and telephone utility lines, and pipelines, and water and sewer lines: and 2. Construction of the tracks, rights-of-way, bridges, communication facilities and other related structures and facilities of the railroad company. Individual approval of separate projects within subdivision 1 or 2 of this subsection is not necessary when board-approved specifications are followed; however, projects included in subdivisions 1 or 2 must comply with board-approved specifications. Projects not included in subdivision 1 and 2 of this subsection shall comply with the requirements of the Isle of Wight County Erosion and Sediment Control Program. In accordance with the procedure set forth by Section 10.1-56362.1-44.15:55(E) of the Code of Virginia (1950, as amended), any person engaging in the creation and operation of wetland mitigation banks in multiple jurisdictions, which have been approved and are operated in accordance with applicable federal and state guidance, laws, or regulations for the establishment, use, and operation of mitigation banks, pursuant to a permit issued by the Department of Environmental Quality, the Marine Resources Commission, or the U.S. Army Corps of Engineers, may, at the option of that person, file general erosion and sediment control specifications for wetland mitigation banks annually with the board for review and approval consistent with guidelines established by the board. State agency projects are exempt from the provisions of this ordinance [chapter] except as provided for in the Code of Virginia, Section 10.1-56462.1-44.15:56 (1950, as amended). State agency projects are reviewed and approved by DCRDEQ. (4-19-07; 11-11-08;____________.) Sec. 6-1211. - Amendments. An approved plan may be changed by the authority that approved it in the following cases: 1. Where inspection has revealed that the plan is inadequate to satisfy applicable regulations; or 2. Where the person responsible for carrying out the approved plan finds that because of changed circumstances or for other reasons the approved plan cannot be effectively carried out, and proposed amendments to the plan, consistent with the requirements of this chapter, are agreed to by the plan-approving authority and the person responsible for carrying out the plan. (4-19-07;__________.) Article III. - Land-Disturbing Permit. Sec. 6-1312. - Prerequisite bond, etc. All control measures required by the provisions of this chapter shall be undertaken at the expense of the owner or his agent, and pending such actual provision thereof, the owner or his agent shall execute and file with the administrator, prior to issuance of the land disturbing permit, an agreement and bond or agreements and bonds in an amount determined by the administrator equal to the approximate total cost of providing erosion and sedimentation control improvements plus ten 25 percent, with surety approved by the county attorney, guaranteeing that the required control measures will be properly and satisfactorily undertaken. A surety administration fee, as shall be set forth in the Isle of Wight County Uniform Fee Schedule, as adopted by the board of supervisors, as it may be amended, shall be paid prior to issuance of the land disturbing permit. The administrator may waive the surety administration fee. Within sixty 60 days of the adequate stabilization of the land-disturbing activity, as determined by the permit-issuing authority, such bond, cash escrow letter of credit or other legal arrangement or the unexpended or unobligated portion thereof shall be refunded to the owner or his agent or terminated, as the case may be, upon written request of the applicant. Should the applicant fail, after proper notice, within the time specified to initiate or maintain appropriate conservation action, which may be required of him by the approved plan as a result of his land-disturbing activity, the permit-issuing authority may take such conservation action at the applicant's expense. If the permit-issuing authority takes such conservation action upon such failure by the permittee, the agency may collect from the permittee an amount equal to the difference between the amount of the reasonable cost of such action and the amount of the security held. (4-19-07; 5-1-14;__________.) Sec. 6-1413. - Issuance; fees. No person shall engage in any land-disturbing activity, as defined in section 6-3, within the county until he has acquired a land disturbing permit and paid a fee for same to the county an amount as shall be set forth in the Isle of Wight County Uniform Fee Schedule, as adopted by the board of supervisors, as it may be amended, per acre of land disturbed. No land-disturbing permit shall be issued until the applicant submits with his application, an approved erosion and control plan and certification that the plan will be followed. Agencies authorized under any other law to issue grading, building or other permits for activities involving land-disturbing activities may not issue any such permit unless the applicant submits with his application an approved erosion and sediment control plan and certification that the plan will be followed. Issuance of a land disturbing permit is conditioned on receiving an approved erosion and sediment control plan and certification that the plan will be followed at the time of application for such permit and, in addition, the requirements of section 6-13 12 concerning a performance bond, cash escrow, letter of credit, any combination thereof, or such other legal arrangement as is acceptable under the provision of section 6-13 12 and to the fees herein levied for land-disturbing activities. In addition, as a prerequisite to issuance of a land disturbing permit, the person responsible for carrying out the plan shall provide the name of the responsible land disturber, who shall be in charge of and responsible for carrying out the land-disturbing activity, in accordance with the approved plan. An engineering services agreement, as adopted by the board of supervisors, shall be executed at the time of filing erosion and sediment control plans. These requirements are in addition to all other provisions related to the issuance of permits and are not intended to otherwise affect the requirement for such permits. (4-19-07; 5-1-14;__________.) Sec. 6-1514. -– Right to entry; Monitoring, reports and inspections. The administrator or his designee shall have the right, at reasonable times and under reasonable circumstances, to enter any establishment or upon any property, public or private, for the purpose of obtaining information or conducting surveys or investigations necessary in the enforcement of the provisions of this chapter. Further, and in accordance with section 6-12, the administrator or his designee may also enter any establishment or upon any property, public or private, for the purpose of initiating or maintaining appropriate actions that are required by the permit conditions associated with a land-disturbing activity when a permittee, after proper notice, has failed to take acceptable action within the time specified. The administrator or his designee shall provide for periodic inspections of the land-disturbing activity and may require monitoring and reports from the responsible land disturber or other person responsible for carrying out the plan to insure compliance with the approved plan and to determine whether the measures required in the plan are effective in controlling erosion and sediment. An inspection shall be made during or immediately following the initial installation of erosion and sediment controls, at least once in every two-week period, within forty-eight hours following any runoff-producing storm event, and at the completion of the project prior to the release of any performance bonds. In lieu of these inspections, inspections may be made in accordance with the county’san alternative erosion and sediment control inspection program, as approved by the Virginia Soil and Water Conservation Board board. The program authority's right to entry to conduct such inspections shall be expressly reserved in the permit. The owner, occupier or operator shall be given an opportunity to accompany the inspector. If the administrator or his designee determines that there is a failure to comply with the plan, notice shall be served upon the applicant or person responsible for carrying out the plan by registered or certified mail to the address specified in the permit application or in the plan certification, or by delivery at the site of the land-disturbing activities to the agent or employee supervising such activities. The notice shall specify the measures needed to comply with the plan and shall specify the time within which such measures shall be completed. Upon failure to comply within the specified time, the permit may be revoked and the permittee or person responsible for carrying out the plan shall be deemed to be in violation of this chapter and, upon conviction, shall be subject to the penalties provided by this chapter. Upon determination of violation of this chapter, the administrator or his designee either may, in conjunction with or subsequent to a notice to comply as specified in this chapter, issue an order requiring that all or part of the land-disturbing activities permitted on the site be stopped until the specified corrective measures have been taken. Where the alleged noncompliance is causing or is in imminent danger of causing harmful erosion of lands or sediment deposition in waters within the watersheds of the Commonwealth, such an order may be issued without regard to whether the permittee has been issued a notice to comply as specified in this chapter. Otherwise, such an order may be issued only after the applicant has failed to obey a previous notice to comply. The order shall be served in the same manner as a notice to comply, and shall remain in effect for a period of seven days from the date of service pending application by the county or permit holder for appropriate relief to the Circuit Court of Isle of Wight. Upon completion of corrective action, the order shall immediately be lifted. Nothing in this section shall prevent the administrator or his designee from taking any other action authorized by this chapter. (4-19-07.) Sec. 6-1615. -– Violation; Penalties, iInjunctions and other legal action. (a) Violators of sections 6-10 and 6-14 shall be guilty of a Class 1 misdemeanor. Formatted: Indent: Left: 0", Hanging: 0.31" Formatted: Font: Not Bold (ab) Any person who has violatesd any provision of this chapteror failed, neglected, or refused to obey any condition of a permit, or any provision of this chapter, shall, upon a finding of the General District Court of the county, be assessed a civil penalty. The civil penalty for any one violation shall be one hundred dollars$100, except that the civil penalty for commencement of land-disturbing activities without an approved plan or an approved agreement in lieu of a plan shall be one thousand dollars$1,000. Each day during which the violation is found to have existed shall constitute a separate offense. In no event shall a series of specified violations arising from the same operative set of facts result in civil penalties which exceed a total of three thousand dollars$3,000, except that a series of violations arising from the commencement of land-disturbing activities without an approved plan or an approved agreement in lieu of a plan for any site shall not result in civil penalties which exceed a total of ten thousand dollars$10,000. (bc) The administrator or his designee, or the owner of property which has sustained damage or which is in imminent danger of being damaged, may apply to the Circuit Court of Isle of Wight County to enjoin a violation or a threatened violation of this chapter, without the necessity of showing that an adequate remedy at law does not exist. However, an owner of property shall not apply for injunctive relief unless (i) he has notified in writing the person who has violated this chapter, and (ii) neither the person who has violated this chapter nor the administrator has taken corrective action within fifteen days to eliminate the conditions which have caused, or create the possibility of causing, damage to his property. (cd) Without limiting the remedies which may be obtained in this section, any person violating or failing, neglecting or refusing to obey any injunction, mandamus or other remedy obtained pursuant to this section shall be subject, in the discretion of the court, to a civil penalty not to exceed two thousand dollars$2,000 for each violation. A civil action for such violation or failure may be brought by the county. Any civil penalties assessed by a court shall be paid into the treasury of the county, except where the violator is the locality itself, or its agent, the court shall direct the penalty to be paid into the state treasury. (de) With the consent of any person who has violated or failed, neglected or refused to obey any regulations or condition of a permit or any provision of this chapter, the county may provide for the payment of civil charges for violations in specific sums, not to exceed two thousand dollars$2,000 for each violation. The administrator or his designee shall establish a schedule enumerating the violations and the associated civil charges. Such civil charges shall be instead of any appropriate civil penalty. (ef) Compliance with the provisions of this chapter shall be prima facie evidence in any legal or equitable proceeding for damages caused by erosion, siltation or sedimentation that all requirements of law have been met, and the complaining party must show negligence in order to recover any damages. (fg) Nothing herein shall prevent the administrator from or be a prerequisite to the administrator or his designee taking any other action allowed by law or equity to remedy noncompliance with this chapter. (4-19-07; Ord. No. 2010-13-C, 8-19-10;______.) Adopted this ___ day of _________________, 20156. Rex Alphin, Chairman Board of Supervisors Attest: Carey Mills-Storm, Clerk Approved as to Form: Mark C. Popovich, County Attorney ISSUE: Staff Report – Moody’s Investors Service Affirmation of County Bond Rating BACKGROUND: The County recently received excellent news from one of the international credit rating agencies. Moody’s Investors Service affirmed the County’s excellent credit rating of Aa2. Notable credit strengths of the County identified by Moody’s include a sizeable tax base, a healthy fund balance, implementation of a three-year plan to address a structural imbalance, and strong fiscal management. The County’s credit challenges include multiple years of general fund operating deficits and an above average debt burden. It should be noted that the rating agency specifically identified specific factors that could lead to a rating upgrade for the County. Those factors included: significant growth in the County’s tax base and wealth levels, an increase in reserves providing additional financial flexibility, the ability to achieve and maintain structural balance, and a decreased debt burden. Conversely, factors that could lead to a rating downgrade include: a substantial decline in the County’s tax base and wealth levels, diminished financial reserves beyond current projections, continued structural imbalance, and an elevated debt burden. RECOMMENDATION: For the Board’s information. ATTACHMENTS: Correspondence from Moody’s Investors Service U.S. PUBLIC FINANCE CREDIT OPINION 4 April 2016 Update Contacts Daniel Rempe Associate Analyst daniel.rempe@moodys.com Jennifer Diercksen212-553-4346 AVP-Analyst jennifer.diercksen@moodys.com Isle of Wight (County of), VA Update - Moody's Affirms Isle of Wight County, VA's Aa2 on $141.6M of outstanding GO Debt Summary Rating Rationale Moody's Investors Service has affirmed the Aa2 rating on Isle of Wight County's general obligation bond affecting approximately $141.6 million of outstanding debt. The Aa2 rating reflects the county's sizable tax base that has successfully weathered the loss of its major taxpayer in fiscal 2011, the stable underlying economy representative of the Hampton Roads region, and above-average debt burden. The rating also reflects the county's currently healthy reserve levels after three years of decline. The county's financial position will remain satisfactory in the near-term, as the county is in the second year of a three-year plan to achieve structural balance and stabilize its financial position. Any deviation from this plan could result in negative credit pressure. Credit Strengths »Sizeable tax base »Healthy reserves »Implemented three-year plan to address structural imbalance »Strong fiscal management Credit Challenges »Multiple years of general fund operating deficits »Above average debt burden Rating Outlook Outlooks are usually not assigned to local government credits with this amount of debt outstanding. Factors that Could Lead to an Upgrade »Significant growth in tax base and wealth levels »Increase in reserves providing additional financial flexibility »Ability to achieve and maintain structural balance »Decreased debt burden MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE This publication does not announce a credit rating action. For any credit ratings referenced in this publication, please see the ratings tab on the issuer/entity page on www.moodys.com for the most updated credit rating action information and rating history. 2 4 April 2016 Isle of Wight (County of), VA: Update - Moody's Affirms Isle of Wight County, VA's Aa2 on $141.6M of outstanding GO Debt Factors that Could Lead to a Downgrade »Substantial decline in tax base and wealth levels »Diminished financial reserves beyond current projections »Continued structural imbalance »Elevated debt burden Key Indicators Exhibit 1 Source: Moody's Investor Service Detailed Rating Considerations Economy and Tax Base: Tax base Stability and Recovery After Recent Contraction Isle of Wight County's $5.3 billion tax base is expected to exhibit long-term stability given its strategic location in the southeastern Virginia (Aaa stable), Hampton Roads region. Furthermore, the county has demonstrated an underlying robustness to its tax base following the closure of its largest taxpayer (represented 12% of total assessed value in fiscal 2011) and second-largest employer, International Paper Company (senior unsecured rated Baa2/stable). Full value in the county has grown at an average 3.6% for the past two years after three years of decline. International Paper's facility, which employed approximately 1,100 or approximately 5.8% of the county's labor force at peak, ceased operations in fiscal 2011. Positively, the effects of the closure were partially mitigated by an $83 million investment from International Paper to repurpose a portion of the plant for another product line, a $60 million from Tak Investments to use another portion of the facility to manufacture recycled tissue, and a $14.8 million investment from Franklin Lumber restart operations at International Paper's sawmill. All of these plants are currently in operation and have created over 300 new jobs for the county. County management continues to pursue a long-term development strategy centering on a 1,500 acre Intermodal Industrial Park Complex, which already includes a one million square foot retail distribution center for the national retailer Cost Plus and a 300,000 square foot distribution center for the furniture retailer, SAFCO. In addition Keurig Green Mountain, Inc. purchased a 330,000 square- foot spec building on a 64-acre parcel of land in Phase II of Shirley T. Holland Intermodal Park, where it houses coffee roasting, MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 3 4 April 2016 Isle of Wight (County of), VA: Update - Moody's Affirms Isle of Wight County, VA's Aa2 on $141.6M of outstanding GO Debt grinding, flavoring, and packaging operations for its single-serve portion packs for its Keurig Single-Cup Brewing System. It is estimated the new facility will have as many as 800 employees (currently at over 500 employees). Phase III of the Shirley T. Holland Intermodal Park was rezoned by the Board of Supervisors in an effort to set the stage for future industrial and commercial development to occur in the central portion of the county. In addition, the county expects to be well positioned to attract a number of new developments after the widening of the Panama Canal citing the Port of Virginia's (Virginia Port Authority, Lease Revenue rated Aa1/stable) ability to receive the new super-tankers and provide easy access to rail lines located in the intermodal complex. In 2016 residential construction projects are underway in several of the County’s larger subdivisions, including 208 apartments in Eagle Harbor, 40 townhouse units and 280 single-family homes in Benns grant subdivision and sporadic construction throughout other parts of the County. The county experienced an average annual decrease in full valuation of 1.5% from 2010 to 2015, inclusive of reflecting the closure of International Paper. However, the county did experience growth in full valuation in 2014 and 2015, of 4.5% and 2.6%, respectively. Going forward, the county is projecting continued modest growth. The county's unemployment rate continued to decline to 4.3% in December 2015, which was below both the state (3.9%) and national (4.8%) rates. In addition, full value per capita at $147,800 remains well above state ($114,477) and nation ($77,042). Per capita income in the county is roughly average at $30,903, or 92.3% of the state and 109.8% of the US. Financial Operations and Reserves: Healthy Reserve Position Despite Recent Declines; Return to Structural Balance Expected in Fiscal 2016 After three years of decline, the county's healthy reserve levels are expected to stabilize, due to management's decision to address the county's structural imbalance through the implementation of a three-year transition plan. The county has consistently maintained a healthy financial position well above its 10% fund balance policy (14.2% of operating expenditures in fiscal 2015) while transferring funds for capital projects and other one-time uses. Most recently, the county ended fiscal 2015 with a $1.4 million decline in General Fund balance to $14.8 million, or a sound 22.2% of General Fund revenues. Property taxes accounted for the county's largest revenue source (73.4% of total revenues) in fiscal 2015, followed by state aid (11.3% of total revenues). In fiscal 2015, the county implemented a three-year transition plan to help achieve structural balance and stabilize the county's overall financial position. While the fiscal 2015 budget included $3.2 million in appropriated fund balance for water contract reservation fees with Western Tidewater Water Authority that has previously been debt financed, the county ended the year with only a $1.4 million draw on reserves due to conservative budgeting. The county also raised rates for water and sewer customers in fiscal 2015 to try and help offset General Fund support. The budget also included a $0.12 (per $100 of assessed valuation) property tax rate increase, of which $0.10 addressed the fiscal 2014 operating deficit, while the remaining $0.02 provided increased funding to schools. Despite the property tax rate increase, the county's tax rate remains among the lowest in the Hampton Roads region. The fiscal 2016 budget remained relatively level with fiscal 2015. The county budget includes various cost savings, efficiencies, and a reduction in noncritical positions, as well as a number of revenue enhancement to close the budget gap. At the outset of the their three-year plan to achieve structural balance, the county planned on a $1.6 million draw from fund balance in 2016 before achieving structural balance in fiscal 2017. County management projects this use of reserve will no longer be required due to updated revenue projections, resulting in the county achieving structural balance in fiscal 2016, one year ahead of schedule. LIQUIDITY Operating fund cash balance at the end of fiscal 2015 was $23.5 million, or 24.2% of operating revenues, compared to $21.5 million, or 23.9% of revenues in fiscal 2014. Debt and Pensions: Debt and Pensions: Above Average but Manageable Debt Profile The county's debt burden is expected to remain manageable due to the county's debt affordability policies that required the direct debt burden to remain under 4% of assessed valuation. Isle of Wight's direct debt burden is an above average 2.9% - compared to the state at 1.4% and the US at 0.5% - with a below average rate of amortization (41.2% of principal retired within 10 years). Debt service costs were 7.9% of expenditures in fiscal 2015, down from 8.4% in 2014. MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 4 4 April 2016 Isle of Wight (County of), VA: Update - Moody's Affirms Isle of Wight County, VA's Aa2 on $141.6M of outstanding GO Debt DEBT STRUCTURE All of the county's debt is fixed rate. DEBT-RELATED DERIVATIVES Isle of Wight County has no exposure to variable rate debt or swap agreements. PENSIONS AND OPEB The county and the county school board participate in the Virginia Retirement System defined benefit pension plan administered by the Commonwealth of Virginia (GO rated Aaa/stable). In fiscal 2014, the county's annual required contribution (ARC) was $2.2 million (2.4% of operating expenditures), while the ARC for the school board pension was $0.3 million (0.4% of operating expenditures). The county contributed 100% of its ARC for both of its pension plans in fiscal 2014. The county and school board also provide Other Post-Employment Benefits (OPEB) to employees. The total ARC for the county's OPEB (governmental and business activities) totaled $0.2 million (0.2% of operating expenditures) and the school board's OPEB ARC totaled $0.8 million (0.8% of operating expenditures) in fiscal 2015. The county contributed 12.2% of the ARC ($19,590 or 0.01% of operating expenditures), while the school board contributed 20% of the ARC ($158,128 or 0.2% of operating expenditures). Fixed costs including annual pension, OPEB and debt service expenditures summed to a moderate 15.7% of fiscal 2015 expenditures. Management and Governance Management is considered a strength as their sound financial oversight will lead the county to return to structural balance ahead of its three year plan. Virginia counties have an institutional framework score of “Aaa,” or very strong. County revenues are highly predictable, as the majority of funds come from property taxes. Counties have high revenue-raising ability primarily through the flexibility to increase property tax rates annually, without limit. Education costs comprise a majority of county expenditures, and are highly predictable. Additionally, counties have a strong ability to reduce expenditures given a lack of unions and modest fixed cost burdens. Legal Security The bonds are secured by the county's general obligation unlimited tax pledge Use of Proceeds Not applicable. Obligor Profile Isle of Wight County is located in eastern Virginia in the Hampton Roads region. Adjacent to Newport News (Aa1/NOO), Suffolk (Aa1/ Stable), Southampton County, Franklin (A1/NOO), Surry County (Aa2/NOO). The county encompasses of 363 square miles and has a population of 36,007. Methodology The principal methodology used in this rating was US Local Government General Obligation Debt published in January 2014. Please see the Ratings Methodologies page on www.moodys.com for a copy of this methodology. MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 5 4 April 2016 Isle of Wight (County of), VA: Update - Moody's Affirms Isle of Wight County, VA's Aa2 on $141.6M of outstanding GO Debt © 2016 Moody's Corporation, Moody's Investors Service, Inc., Moody's Analytics, Inc. and/or their licensors and affiliates (collectively, "MOODY'S"). All rights reserved. CREDIT RATINGS ISSUED BY MOODY'S INVESTORS SERVICE, INC. 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REPORT NUMBER 1022360 MOODY'S INVESTORS SERVICE U.S. PUBLIC FINANCE 6 4 April 2016 Isle of Wight (County of), VA: Update - Moody's Affirms Isle of Wight County, VA's Aa2 on $141.6M of outstanding GO Debt Contacts Daniel Rempe Associate Analyst daniel.rempe@moodys.com Jennifer Diercksen 212-553-4346 AVP-Analyst jennifer.diercksen@moodys.com CLIENT SERVICES Americas 1-212-553-1653 Asia Pacific 852-3551-3077 Japan 81-3-5408-4100 EMEA 44-20-7772-5454 Rating Action: Moody's Affirms Isle of Wight County, VA's Aa2 on $141.6M ofoutstanding GO Debt Global Credit Research - 04 Apr 2016 New York, April 04, 2016 -- Summary Rating Rationale Moody's Investors Service has affirmed the Aa2 rating on Isle of Wight County's general obligation bondaffecting approximately $141.6 million of outstanding debt. The Aa2 rating reflects the county's sizable tax base that has successfully weathered the loss of its majortaxpayer in fiscal 2011, the stable underlying economy representative of the Hampton Roads region, andabove-average debt burden. The rating also reflects the county's currently healthy reserve levels after threeyears of decline. The county's financial position will remain satisfactory in the near-term, as the county is in thesecond year of a three-year plan to achieve structural balance and stabilize its financial position. Any deviationfrom this plan could result in negative credit pressure. Rating Outlook Outlooks are usually not assigned to local government credits with this amount of debt outstanding. Factors that Could Lead to an Upgrade Significant growth in tax base and wealth levels Increase in reserves providing additional financial flexibility Ability to achieve and maintain structural balance Decreased debt burden Factors that Could Lead to a Downgrade Substantial decline in tax base and wealth levels Diminished financial reserves beyond current projections Continued structural imbalance Elevated debt burden Legal Security The bonds are secured by the county's general obligation unlimited tax pledge Use of Proceeds Not applicable. Obligor Profile Isle of Wight County is located in eastern Virginia in the Hampton Roads region. Adjacent to Newport News(Aa1/NOO), Suffolk (Aa1/Stable), Southampton County, Franklin (A1/NOO), Surry County (Aa2/NOO). Thecounty encompasses of 363 square miles and has a population of 36,007. Methodology The principal methodology used in this rating was US Local Government General Obligation Debt published inJanuary 2014. Please see the Ratings Methodologies page on www.moodys.com for a copy of thismethodology. Regulatory Disclosures For ratings issued on a program, series or category/class of debt, this announcement provides certainregulatory disclosures in relation to each rating of a subsequently issued bond or note of the same series orcategory/class of debt or pursuant to a program for which the ratings are derived exclusively from existingratings in accordance with Moody's rating practices. For ratings issued on a support provider, thisannouncement provides certain regulatory disclosures in relation to the credit rating action on the supportprovider and in relation to each particular credit rating action for securities that derive their credit ratings fromthe support provider's credit rating. For provisional ratings, this announcement provides certain regulatorydisclosures in relation to the provisional rating assigned, and in relation to a definitive rating that may beassigned subsequent to the final issuance of the debt, in each case where the transaction structure and termshave not changed prior to the assignment of the definitive rating in a manner that would have affected therating. For further information please see the ratings tab on the issuer/entity page for the respective issuer onwww.moodys.com. Regulatory disclosures contained in this press release apply to the credit rating and, if applicable, the relatedrating outlook or rating review. Please see www.moodys.com for any updates on changes to the lead rating analyst and to the Moody's legalentity that has issued the rating. Please see the ratings tab on the issuer/entity page on www.moodys.com for additional regulatory disclosuresfor each credit rating. 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(“MJKK”) is a wholly-owned credit rating agency subsidiaryof Moody's Group Japan G.K., which is wholly-owned by Moody’s Overseas Holdings Inc., a wholly-ownedsubsidiary of MCO. Moody’s SF Japan K.K. (“MSFJ”) is a wholly-owned credit rating agency subsidiary ofMJKK. MSFJ is not a Nationally Recognized Statistical Rating Organization (“NRSRO”). Therefore, creditratings assigned by MSFJ are Non-NRSRO Credit Ratings. Non-NRSRO Credit Ratings are assigned by anentity that is not a NRSRO and, consequently, the rated obligation will not qualify for certain types of treatmentunder U.S. laws. MJKK and MSFJ are credit rating agencies registered with the Japan Financial ServicesAgency and their registration numbers are FSA Commissioner (Ratings) No. 2 and 3 respectively. MJKK or MSFJ (as applicable) hereby disclose that most issuers of debt securities (including corporate andmunicipal bonds, debentures, notes and commercial paper) and preferred stock rated by MJKK or MSFJ (asapplicable) have, prior to assignment of any rating, agreed to pay to MJKK or MSFJ (as applicable) forappraisal and rating services rendered by it fees ranging from JPY200,000 to approximately JPY350,000,000.MJKK and MSFJ also maintain policies and procedures to address Japanese regulatory requirements. Qtrly Financial Report 2nd Qtr FY16/MT/B & F ISSUE: Staff Report – Quarterly Financial Report for 3rd Quarter of FY2016 BACKGROUND: Staff has compiled information relative to the County’s financial performance for the 3rd quarter ended of FY 16. A brief presentation will be made on the status and implications of the County’s financial performance. RECOMMENDATION: For the Board’s information. ATTACHMENT: None ISSUE: Matters for the Board’s Information BACKGROUND: The matters attached to this Board report are included as a means of providing information to the Board relative to matters of interest. These items do not require any action by the Board. RECOMMENDATION: For the Board’s information. ATTACHMENTS: 1. Monthly Reports: Tax Levies & Collections as of March 2016; Cash Position; and, Statement of the Treasurer’s Accountability as of February 2016 2. Isle of Wight County Monthly Fire/Emergency Medical Services (EMS) Report – Incidents by Map; Incidents by Zone as of March 2016 3. Isle of Wight Website Statistics/March 2016 4. Solid Waste Division Litter Pickup 5. Isle of Wight Extension Report/March 2016 6. Planning Commission Annual Report 7. Adopt-a-Highway Program Information TAX YEAR TAX LEVY SUPPLEMENTS PUBLIC SERVICE ADJUSTMENTS & ABATEMENTS TOTAL TAX LEVIES TAX COLLECTED TAX OUTSTDG.% COLLECTED % UNC. 2009-2010 22,935,645.20$ 148,239.96$ 1,120,980.11$ (481,545.08)$ 23,723,320.19$ 23,723,290.19$ 30.00$ 100.00%0.00% 2010-2011 22,125,331.80$ 110,280.39$ 1,238,933.38$ (543,473.97)$ 22,931,071.60$ 22,928,565.26$ 2,506.34$ 99.99%0.01% 2011-2012 27,790,010.30$ 107,160.31$ 811,545.32$ (398,777.02)$ 28,309,938.91$ 28,305,192.93$ 4,745.98$ 99.98%0.02% 2012-2013 26,525,116.80$ 186,095.39$ 915,993.22$ (505,227.29)$ 27,121,978.12$ 27,107,400.37$ 14,577.75$ 99.95%0.05% 2013-2014 30,047,697.17$ 177,054.45$ 1,034,152.63$ (501,239.76)$ 30,757,664.49$ 30,685,818.87$ 71,845.62$ 99.77%0.23% 2014-2015 35,272,018.77$ 245,981.34$ 1,227,910.28$ (578,112.30)$ 36,167,798.09$ 35,902,430.24$ 265,367.85$ 99.27%0.73% 2015-2016 18,001,118.51$ 58,583.00$ 1,286,485.55$ (327,291.05)$ 19,018,896.01$ 18,694,760.63$ 324,135.38$ 98.30%1.70% Note $683,208.92 99.64%0.36% Real Estate 2nd half billed $ 17,775,619.62 payments for June 2016 $207,380.53$567,673.93 TAX YEAR TAX LEVY SUPPLEMENTS PUBLIC SERVICE ADJUSTMENTS & ABATEMENTS TOTAL TAX LEVIES TAX COLLECTED TAX OUTSTDG.% COLLECTED % UNC. prior 2009 $ 103,194,319.51 103,172,729.52$ $ 21,589.99 99.98%0.02% 2010 14,477,918.03$ 497,127.97$ 29,952.42$ (645,402.46)$ 14,359,595.96$ 14,332,673.53$ 26,922.43$ 99.81%0.19% LIC. FEE 602,496.00$ 59,434.00$ (36,894.79)$ 625,035.21$ 619,446.74$ 5,588.47$ 99.11%0.89% 2011 9,331,238.47$ 439,311.19$ 30,643.10$ (571,432.85)$ 9,229,759.91$ 9,193,823.66$ 35,936.25$ 99.61%0.39% LIC. FEE 609,590.00$ 40,268.00$ (21,156.02)$ 628,701.98$ 622,285.14$ 6,416.84$ 98.98%1.02% 2012 11,332,597.54$ 839,687.49$ 30,972.53$ (928,482.57)$ 11,274,774.99$ 11,229,294.09$ 45,480.90$ 99.60%0.40% LIC. FEE 622,868.00$ 41,034.00$ (34,894.84)$ 629,007.16$ 621,674.26$ 7,332.90$ 98.83%1.17% 2013 13,130,414.21$ 469,025.71$ 35,767.54$ (1,168,189.14)$ 12,467,018.32$ 12,388,880.25$ 78,138.07$ 99.37%0.63% LIC. FEE 944,288.00$ 50,140.00$ -$ (57,964.45)$ 936,463.55$ 919,604.34$ 16,859.21$ 98.20%1.80% 2014 13,263,208.40$ 423,391.55$ 36,474.99$ (583,963.83)$ 13,139,111.11$ 12,996,288.84$ 142,822.27$ 98.91%1.09% LIC. FEE 1,052,654.00$ 54,831.00$ -$ (65,287.75)$ 1,042,197.25$ 1,007,619.40$ 34,577.85$ 96.68%3.32% 2015 12,710,875.80$ 1,026,903.46$ 39,336.13$ (514,754.21)$ 13,262,361.18$ 12,778,816.37$ 483,544.81$ 96.35%3.65% LIC. FEE 972,558.00$ 152,177.00$ -$ (90,114.00)$ 1,034,621.00$ 956,758.64$ 77,862.36$ 92.47%7.53% $983,072.35 99.46%0.54% Note TOTAL DELINQUENT=$1,666,281.27 99.55%0.45% 2016 1st installment $4,646,562.48 payments $281,840.66 TAX LEVIES & COLLECTIONS AS OF MARCH 2016 REAL ESTATE DELINQUENT REAL ESTATE = PERSONAL PROPERTY DELINQUENT PERSONAL PROP. = COUNTY OF ISLE OF WIGHT STATEMENT OF THE TREASURER'S ACCOUNTABILITY February 2016 Institution Instrument Rate Term Maturity Balance Cash Petty Cash $2,269.82 SUB TOTAL Checking Accounts Bank of America General Fund Checking $25,485,163.95 Bank of America School General Fund Checking $2,408,159.97 Bank of America DSS General Fund Checking $1,889,978.28 Bank of America County Payroll Account $0.00 Bank of America School Payroll Account $0.00 Bank of America DSS Payroll Account $0.00 SUB TOTAL $29,783,302.20 Investments Bank of America Emergency Fund Checking 0.20%$2,555.22 LGIP General Fund Investment 0.10%$2,580,252.87 SUB TOTAL $2,582,808.09 Restricted Funds Bank of America School Escrow Fund 0.20%$0.00 Bank of America General Recoupment Funds 0.20%$16,409.91 Bank of America Benn's Church Funds 0.20%$22,155.15 Bank of America Special Welfare Funds 0.20%$0.00 Bank of America Special Welfare Donated Funds 0.20%$15,224.18 Bank of America Special Welfare Child Support 0.20%$588.67 Bank of America School's Camp Foundation 0.20%$24,462.41 Bank of America School Food Service Funds 0.20%$281,616.47 BNY Mellon Pace Funds $2,312,807.75 SUB TOTAL $2,673,264.54 Bond Proceeds--Invested in SNAP 2010B Bond $1,029,815.45 2010B Bond Interest 0.14%$35,679.50 2010C Bond $61,470.17 2010C Bond Interest 0.14%$40,243.36 2011A Bond $724,409.60 2011A Bond Interest 0.14%$76,117.99 2011B Bond $377,381.17 2011B Bond Interest 0.14%$29,316.10 2011C Bond $124,102.27 2011C Bond Interest 0.14%$45,973.96 2012 Bond $6,846,792.66 2012 Bond Interest 0.14%$90,795.26 SUB TOTAL $9,482,097.49 TOTAL OF ALL FUNDS $44,523,742.14 UNRESTRICTED CASH Petty Cash CDBG General Fund Investment School Gen DSS Gen Emergency LGIP LGIP Hwy County Payroll School Payroll DSS Payroll TOTAL January 2013 $2,465.47 $97,864.86 $5,045,866.70 $11,479,746.74 $186,187.50 $1,452,858.20 $2,539.58 $6,780,637.61 $441,448.48 $33,736.86 $0.00 $0.00 $25,523,352.00 February 2013 $2,264.83 $97,879.87 $2,934,567.54 $11,481,507.74 $1,368,307.37 $1,452,065.91 $2,539.97 $6,781,418.96 $441,499.35 $60,000.00 $0.00 $0.00 $24,622,051.54 March 2013 $2,264.88 $97,896.49 $1,559,117.31 $9,622,489.16 $2,188,690.24 $1,465,851.40 $2,540.40 $6,782,295.25 $441,556.41 $74,355.53 $0.00 $0.00 $22,237,057.07 April 2013 $2,239.18 $97,912.58 $2,093,770.27 $6,803,623.32 $399,622.47 $1,463,292.29 $2,540.82 $6,783,126.59 $441,610.54 $240,948.03 $0.00 $0.00 $18,328,686.09 May 2013 $2,239.18 $97,929.20 $8,043,032.66 $6,804,778.75 $1,981,795.16 $1,534,519.22 $2,541.25 $6,783,853.91 $441,657.91 $0.00 $0.00 $0.00 $25,692,347.24 June 2013 $2,192.10 $97,945.30 $4,317,553.22 $6,805,897.27 $4,799,962.54 $1,562,315.39 $2,541.67 $6,784,413.53 $441,694.34 $0.00 $0.00 $0.00 $24,814,515.36 July 2013 $2,458.41 $97,961.93 $2,422,279.45 $1,806,642.26 $2,874,648.98 $1,618,765.21 $2,542.10 $6,785,019.33 $441,733.79 $0.00 $662.98 $0.00 $16,052,714.44 August 2013 $2,458.41 $97,978.56 $1,826,968.83 $1,806,948.96 $3,639,451.96 $1,576,581.54 $2,542.53 $3,785,504.41 $441,775.91 $0.00 $0.00 $0.00 $13,180,211.11 September 2013 $2,477.85 $97,994.66 $291,242.81 $1,807,245.85 $2,184,889.05 $1,628,973.42 $2,542.95 $3,785,838.10 $441,814.86 $65,188.95 $16.09 $47.17 $10,308,271.76 October 2013 $1,927.85 $98,011.30 $2,284,527.33 $1,158,789.46 $966,169.93 $1,614,807.53 $2,543.38 $2,129,582.94 $441,858.14 $156.88 $1,396.81 $47.17 $8,699,818.72 November 2013 $1,839.38 $98,027.41 $14,392,382.29 $1,158,979.92 $1,427,497.37 $1,606,915.33 $2,543.80 $2,129,761.89 $441,895.27 $0.00 $0.00 $53.56 $21,259,896.22 December 2013 $2,421.29 $98,044.05 $15,759,163.23 $6,159,943.86 $2,005,298.20 $1,611,346.63 $2,544.23 $2,129,931.75 $441,930.51 $65,000.00 $0.00 $0.00 $28,275,623.75 January 2014 $2,416.66 $97,962.78 $9,989,031.98 $6,160,990.80 $2,981,757.44 $1,626,591.35 $2,544.66 $2,572,074.43 $0.00 $0.00 $0.00 $0.00 $23,433,370.10 February 2014 $2,418.57 $0.00 $18,788,305.37 $6,161,935.20 $3,275,370.73 $1,667,142.74 $2,545.05 $2,572,276.89 $0.00 $787.93 $0.00 $0.00 $32,470,782.48 March 2014 $2,421.07 $0.00 $18,902,585.18 $6,162,981.82 $2,482,435.06 $1,638,857.09 $2,545.48 $2,572,509.97 $0.00 $65,000.00 $0.00 $0.00 $31,829,335.67 April 2014 $2,417.91 $0.00 $14,559,938.49 $6,163,994.73 $2,166,222.15 $1,643,693.97 $2,545.90 $2,572,724.94 $0.00 $65,000.00 $0.00 $0.00 $27,176,538.09 May 2014 $2,417.91 $0.00 $20,910,583.07 $6,165,041.49 $3,443,521.52 $1,677,406.51 $2,546.33 $2,572,935.00 $0.00 $0.00 $0.00 $0.00 $34,774,451.83 June 2014 $2,418.02 $0.00 $17,384,917.29 $6,166,054.88 $5,216,463.06 $1,712,046.34 $2,546.75 $2,573,128.06 $0.00 $0.00 $0.00 $0.00 $33,057,574.40 July 2014 $2,293.42 $0.00 $7,379,382.27 $6,167,102.19 $4,637,924.10 $1,727,630.82 $2,547.18 $2,573,337.80 $0.00 $0.00 $0.00 $0.00 $22,490,217.78 August 2014 $2,289.46 $0.00 $3,408,939.13 $6,168,149.56 $4,477,785.81 $1,733,227.93 $2,547.61 $2,573,558.78 $0.00 $0.00 $0.00 $0.00 $18,366,498.28 September 2014 $1,749.44 $0.00 $2,286,770.41 $2,941,244.10 $3,976,314.67 $1,755,089.27 $2,548.03 $2,573,771.02 $0.00 $0.00 $0.00 $0.00 $13,537,486.94 October 2014 $1,749.44 $0.00 $1,586,513.30 $1,186,585.15 $3,964,215.29 $1,756,488.06 $2,548.46 $2,573,998.32 $0.00 $127.78 $0.00 $0.00 $11,072,225.80 November 2014 $1,740.15 $0.00 $18,127,955.55 $1,186,779.75 $2,544,302.46 $1,765,256.54 $2,548.88 $2,574,203.08 $0.00 $803.10 $0.00 $0.00 $26,203,589.51 December 2014 $1,730.97 $0.00 $6,062,368.99 $18,188,755.20 $3,111,273.78 $1,774,801.92 $2,549.31 $2,574,425.27 $0.00 $511.40 $0.00 $0.00 $31,716,416.84 January 2015 $2,234.07 $0.00 $3,724,898.02 $18,191,844.69 $1,892,174.78 $1,801,848.05 $2,549.74 $2,574,666.04 $0.00 $0.00 $0.00 $0.00 $28,190,215.39 February 2015 $1,650.00 $0.00 $5,399,241.89 $16,417,016.93 $2,655,332.13 $1,787,884.68 $2,550.13 $2,574,903.10 $0.00 $0.00 $2,273.16 $0.00 $28,840,852.02 March 2015 $2,214.47 $0.00 $387,271.16 $16,419,804.89 $3,260,997.20 $1,800,032.86 $2,550.56 $2,575,166.37 $0.00 $0.00 $480.67 $0.00 $24,448,518.18 April 2015 $2,210.00 $0.00 $4,046,914.53 $11,422,393.84 $3,782,485.52 $1,799,979.53 $2,550.98 $2,575,446.33 $0.00 $0.00 $0.00 $0.00 $23,631,980.73 May 2015 $2,317.24 $0.00 $6,514,361.54 $11,424,333.90 $4,246,936.14 $1,873,923.94 $2,551.41 $2,575,732.06 $0.00 $65,001.29 $0.00 $2,879.92 $26,708,037.44 June 2015 $2,192.66 $0.00 $14,131,178.50 $11,426,211.46 $4,550,645.32 $1,847,646.74 $2,551.41 $2,576,008.49 $0.00 $65,000.00 $0.00 $62.48 $34,601,497.06 July 2015 $2,181.50 $0.00 $6,731,338.58 $11,428,151.89 $5,040,498.39 $1,899,752.82 $2,552.26 $2,576,335.01 $0.00 $0.00 $0.00 $0.00 $27,680,810.45 August 2015 $2,264.22 $0.00 $6,126,774.48 $11,430,092.99 $5,092,053.68 $1,894,858.50 $2,552.69 $2,576,695.30 $0.00 $0.00 $0.00 $0.00 $27,125,291.86 September 2015 $2,270.44 $0.00 $2,377,284.74 $11,431,971.57 $4,997,735.85 $1,881,741.35 $2,553.11 $2,577,063.61 $0.00 $6.72 $1,201.38 $0.00 $23,271,828.77 October 2015 $2,268.64 $0.00 $4,165,301.37 $6,433,775.89 $3,970,086.28 $1,896,116.92 $2,553.54 $2,577,466.25 $0.00 $109.50 $0.00 $0.00 $19,047,678.39 November 2015 $2,268.64 $0.00 $20,816,746.05 $6,434,833.03 $2,968,369.31 $1,888,369.27 $2,553.96 $2,577,865.14 $0.00 $422.84 $0.00 $0.00 $34,691,428.24 December 2015 $2,270.19 $0.00 $8,176,689.20 $23,808,275.68 $2,969,234.58 $1,887,297.15 $2,554.39 $2,578,479.67 $0.00 $727.32 $0.00 $0.00 $39,425,528.18 January 2016 $2,270.19 $0.00 $26,363,337.83 $0.00 $3,948,584.05 $1,925,076.60 $2,554.82 $2,579,358.93 $0.00 $0.00 $52.87 $0.00 $34,821,235.29 February 2016 $2,269.82 $0.00 $25,485,163.95 $0.00 $2,408,159.97 $1,889,978.28 $2,555.22 $2,580,252.87 $0.00 $0.00 $0.00 $0.00 $32,368,380.11 2010B Bond 2010B Bond Int 2010C Bond 2010C Bond Int VPSA Bond VPSA Bond Int 2011A Bond 2011A Bond Int 2011B Bond 2011B Bond Int 2011C Bond 2011C Bond Int 2012 Bond 2012 Bond Int Pace Recoupment Food Service School Escrow Camp Foundation Sp Welfare Sp Welfare Donated Sp Wel Child Support Benn's Church County Escrow TOTAL January 2013 $1,439,960.11 $28,736.71 $1,076,025.82 $37,423.76 $5,661,436.47 $27,466.06 $11,744,028.96 $52,185.93 $3,292,216.59 $21,546.62 $7,995,122.38 $33,816.00 $19,782,988.33 $18,804.78 $1,780,906.66 $566.00 $759,870.78 $0.00 $24,312.23 $1,726.30 $12,524.48 $1,934.88 $7,029.50 $0.00 $53,800,629.35 February 2013 $1,439,960.11 $29,016.62 $1,076,025.82 $37,635.96 $4,226,797.78 $28,442.69 $11,744,028.96 $54,434.04 $3,292,216.59 $22,178.16 $7,995,122.38 $35,346.14 $19,782,988.33 $22,578.57 $1,809,421.59 $838.67 $95,268.74 $0.00 $24,315.96 $942.36 $11,920.00 $1,995.25 $7,030.58 $0.00 $51,738,505.30 March 2013 $1,410,412.35 $29,297.61 $897,174.44 $37,825.05 $3,839,799.78 $29,269.74 $11,672,118.26 $56,716.20 $2,404,459.77 $22,686.56 $7,995,122.38 $36,906.95 $18,741,453.74 $26,289.18 $1,791,378.00 $716.12 $159,890.55 $0.00 $24,320.09 $1,158.53 $11,772.02 $2,010.67 $7,031.77 $1,860,968.45 $51,058,778.21 April 2013 $1,410,412.35 $29,553.06 $897,174.44 $37,990.94 $3,134,751.27 $29,922.39 $11,672,118.26 $58,797.22 $2,404,459.77 $23,117.21 $7,995,122.38 $38,332.06 $19,128,499.82 $29,666.76 $1,922,399.56 $1,724.12 $192,064.94 $0.00 $24,324.09 $1,159.74 $11,076.26 $2,209.10 $7,032.93 $1,861,274.36 $50,913,183.03 May 2013 $1,408,692.28 $29,770.75 $742,427.91 $38,114.82 $1,737,568.51 $30,287.07 $11,667,320.90 $60,571.75 $2,386,781.17 $23,482.53 $7,995,122.38 $39,547.65 $18,457,520.02 $32,489.26 $1,723,362.97 $1,347.12 $286,708.83 $0.00 $24,328.22 $1,760.05 $47,693.02 $2,209.57 $22,034.12 $1,861,590.52 $48,620,731.42 June 2013 $1,408,692.28 $29,967.18 $742,427.91 $38,221.40 $894,063.90 $30,491.74 $11,667,320.90 $62,173.26 $2,386,781.17 $23,811.66 $7,995,122.38 $40,644.82 $18,457,520.02 $35,014.16 $1,653,346.70 $2,872.12 $404,460.51 $0.00 $24,322.22 $1,376.22 $45,522.68 $2,215.03 $22,037.25 $1,861,896.53 $47,830,302.04 July 2013 $1,404,339.95 $30,162.65 $573,746.24 $38,318.04 $894,063.90 $30,617.52 $11,227,830.91 $63,744.05 $2,386,781.17 $24,139.60 $7,995,122.38 $41,738.02 $17,907,671.71 $37,498.75 $1,592,552.35 $729.12 $404,591.23 $0.00 $24,336.35 $1,592.46 $44,223.15 $2,326.64 $22,040.99 $1,862,212.79 $46,610,379.97 August 2013 $1,404,339.95 $30,372.86 $573,746.24 $38,407.74 $0.00 $0.00 $11,227,830.91 $65,398.73 $2,386,781.17 $24,492.90 $1,404,339.95 $42,822.04 $17,907,671.71 $40,128.47 $1,592,211.09 $0.00 $406,570.21 $0.00 $24,340.48 $1,592.73 $43,991.99 $0.32 $22,044.73 $1,862,529.11 $39,099,613.33 September 2013 $1,404,339.95 $30,564.92 $573,746.24 $38,489.69 $0.00 $0.00 $11,227,830.91 $66,910.52 $2,386,781.17 $24,815.69 $5,631,687.75 $43,664.41 $17,907,671.71 $42,531.09 $1,570,097.56 $1,517.94 $434,808.42 $0.00 $24,344.48 $1,472.98 $39,836.19 $0.32 $22,048.35 $1,862,835.28 $43,335,995.57 October 2013 $1,401,212.20 $30,782.13 $524,743.86 $38,575.76 $0.00 $0.00 $10,307,540.02 $68,496.10 $2,386,781.17 $25,181.47 $3,621,154.41 $44,346.84 $16,733,747.68 $45,090.99 $1,604,545.66 $326.00 $538,772.51 $3,615.15 $24,348.62 $1,473.23 $30,453.75 $70.37 $22,052.10 $1,863,151.70 $39,316,461.72 November 2013 $1,399,202.50 $30,960.39 $524,743.86 $38,645.96 $0.00 $0.00 $9,873,121.99 $69,748.65 $2,377,381.17 $25,481.16 $2,578,180.53 $44,759.38 $16,312,176.11 $47,142.62 $1,536,284.92 $731.00 $640,884.64 $7,231.09 $24,352.62 $1,473.47 $23,507.90 $70.38 $22,055.72 $1,863,457.97 $37,441,594.03 December 2013 $1,369,243.77 $31,135.34 $524,743.86 $38,716.11 $0.00 $0.00 $9,600,017.06 $70,958.15 $2,377,381.17 $25,780.38 $1,812,720.18 $45,048.54 $15,608,137.85 $49,105.93 $1,499,280.41 $1,684.00 $726,279.27 $10,847.74 $24,356.76 $1,473.72 $33,244.68 $70.39 $22,059.47 $1,863,774.50 $35,736,059.28 January 2014 $1,369,243.77 $31,306.78 $524,743.86 $38,785.09 $0.00 $0.00 $9,600,017.06 $72,142.12 $2,377,381.17 $26,074.58 $1,046,441.18 $45,243.73 $15,608,137.85 $51,022.77 $1,623,559.92 $629.99 $274,046.09 $14,464.77 $24,360.90 $1,473.79 $52,026.99 $0.02 $22,063.22 $1,864,091.08 $34,667,256.73 February 2014 $1,306,771.88 $31,447.90 $495,196.17 $38,841.45 $0.00 $0.00 $2,537,576.84 $72,571.63 $1,171,159.45 $26,209.34 $124,102.27 $45,331.16 $14,541,722.12 $52,564.67 $1,641,949.67 $561.00 $365,397.77 $15,662.69 $24,364.64 $1,474.02 $46,537.23 $4.41 $22,066.61 $0.00 $22,561,512.92 March 2014 $1,140,714.88 $31,598.18 $495,196.17 $38,902.93 $0.00 $0.00 $1,525,650.36 $72,849.06 $1,110,424.05 $26,345.81 $124,102.27 $45,350.67 $13,269,925.14 $54,215.84 $1,666,916.46 $1,662.78 $435,778.61 $15,665.35 $24,368.78 $1,474.27 $41,827.22 $8.80 $22,070.36 $0.00 $20,145,047.99 April 2014 $1,140,714.88 $31,737.55 $495,196.17 $38,966.42 $0.00 $0.00 $1,525,650.36 $73,039.09 $1,110,424.05 $26,480.95 $124,102.27 $45,370.81 $13,269,924.14 $55,799.83 $1,725,287.69 $1,062.00 $492,574.47 $18,059.39 $24,372.79 $1,474.51 $34,987.56 $21.05 $22,073.99 $0.00 $20,257,319.97 May 2014 $1,140,714.88 $31,874.71 $495,196.17 $39,028.91 $0.00 $0.00 $922,187.26 $73,164.52 $1,110,424.05 $26,613.96 $124,102.27 $45,390.64 $13,269,925.14 $57,358.80 $1,798,240.91 $8,152.00 $607,769.24 $3,595.86 $24,376.93 $809.01 $38,411.67 $21.05 $22,077.74 $0.00 $19,839,435.72 June 2014 $1,140,714.88 $32,017.85 $495,196.17 $39,094.12 $0.00 $0.00 $922,187.26 $73,286.02 $1,110,424.05 $26,752.76 $124,102.27 $45,411.33 $13,269,925.14 $58,985.66 $1,788,591.70 $8,924.50 $295,187.59 $4,792.30 $24,380.94 $605.89 $32,421.56 $663.10 $22,081.37 $0.00 $19,515,746.46 July 2014 $1,140,714.88 $32,140.64 $495,196.17 $39,150.06 $0.00 $0.00 $922,187.26 $73,390.24 $1,110,424.05 $26,871.82 $124,102.27 $45,429.07 $13,269,925.14 $60,381.23 $1,813,342.14 $7,515.00 $304,734.72 $5,988.79 $24,385.08 $605.99 $29,257.37 $0.09 $22,085.12 $0.00 $19,547,827.13 August 2014 $1,140,714.88 $32,273.46 $495,196.17 $39,210.57 $0.00 $0.00 $922,187.26 $73,502.98 $1,110,424.05 $27,000.61 $124,102.27 $45,448.26 $13,269,925.14 $61,890.82 $1,935,277.00 $7,490.00 $306,189.99 $5,989.79 $24,389.22 $606.09 $24,296.94 $0.09 $22,088.87 $0.00 $19,668,204.46 September 2014 $1,140,714.88 $32,399.58 $495,196.17 $39,268.03 $0.00 $0.00 $922,187.26 $73,610.03 $1,110,424.05 $27,122.90 $124,102.27 $45,466.49 $13,269,925.14 $63,324.22 $1,883,223.19 $8,572.44 $346,772.18 $5,990.77 $24,393.23 $606.19 $16,391.16 $0.09 $22,092.50 $0.00 $19,651,782.77 October 2014 $1,140,714.88 $32,526.30 $495,196.17 $30,325.76 $0.00 $0.00 $922,187.26 $73,717.59 $1,110,424.05 $27,245.78 $124,102.27 $45,484.81 $13,269,925.14 $64,764.47 $1,958,210.10 $8,803.98 $444,174.56 $5,991.79 $24,397.37 $0.00 $11,709.75 $0.00 $22,096.25 $0.00 $19,811,998.28 November 2014 $1,140,714.88 $32,646.97 $495,196.17 $39,380.74 $0.00 $0.00 $922,187.26 $73,820.03 $1,110,424.05 $27,362.80 $124,102.27 $45,502.26 $13,269,925.14 $66,136.05 $2,029,432.52 $9,071.48 $535,453.37 $5,992.77 $24,401.38 $0.00 $6,969.79 $0.00 $22,099.88 $0.00 $19,980,819.81 December 2014 $1,140,714.88 $32,774.95 $495,196.17 $39,439.05 $0.00 $0.00 $922,187.26 $73,928.66 $1,110,424.05 $27,486.89 $124,102.27 $45,520.76 $13,269,925.14 $67,590.61 $2,137,910.41 $11,636.37 $616,452.01 $0.00 $24,405.52 $0.00 $4,686.25 $2,034.83 $22,103.63 $0.00 $20,168,519.71 January 2015 $1,140,714.88 $32,917.50 $495,196.17 $39,504.00 $0.00 $0.00 $922,187.26 $74,049.67 $1,110,424.05 $27,625.12 $124,102.27 $45,541.37 $13,269,925.14 $69,210.85 $2,410,078.71 $13,547.00 $679,494.71 $0.00 $24,409.67 $0.00 $15,646.87 $4.95 $22,107.38 $0.00 $20,516,687.57 February 2015 $1,077,672.95 $33,060.47 $463,360.28 $39,569.08 $0.00 $0.00 $738,688.20 $74,168.72 $1,101,346.00 $27,764.48 $124,102.27 $45,562.20 $11,633,262.02 $70,819.47 $2,223,671.55 $13,797.00 $736,038.03 $0.00 $24,413.42 $0.00 $22,439.92 $4.95 $22,110.77 $0.00 $18,471,851.78 March 2015 $1,077,672.95 $33,210.93 $463,360.28 $39,637.21 $0.00 $0.00 $738,688.20 $74,278.83 $1,101,346.00 $27,917.63 $124,102.27 $45,585.18 $11,633,262.02 $72,404.87 $2,264,648.24 $13,244.55 $821,202.78 $0.00 $24,417.57 $0.00 $13,487.68 $4.95 $22,114.53 $0.00 $18,590,586.67 April 2015 $1,077,672.95 $33,361.68 $463,360.28 $39,705.47 $0.00 $0.00 $738,688.20 $74,389.15 $1,101,346.00 $28,070.87 $124,102.27 $45,608.21 $9,743,355.08 $73,736.87 $2,105,068.48 $11,426.31 $355,820.68 $0.00 $24,421.58 $0.00 $10,732.75 $491.99 $22,118.17 $0.00 $16,073,476.99 May 2015 $1,077,672.95 $33,525.12 $463,360.28 $39,779.47 $0.00 $0.00 $738,688.20 $74,508.75 $1,101,346.00 $28,237.01 $124,102.27 $45,633.18 $9,743,355.08 $75,180.97 $2,073,524.65 $12,438.81 $491,774.99 $0.00 $24,425.73 $0.00 $32,635.18 $492.07 $22,121.93 $0.00 $16,202,802.64 June 2015 $1,077,672.95 $33,674.47 $463,360.28 $39,847.09 $0.00 $0.00 $738,688.20 $74,618.04 $1,101,346.00 $28,388.82 $124,102.27 $45,655.99 $9,743,355.08 $76,500.56 $1,945,445.45 $13,548.81 $258,426.75 $0.00 $24,429.50 $0.00 $26,531.87 $587.96 $22,125.57 $0.00 $15,838,305.66 July 2015 $1,077,672.95 $33,842.51 $463,360.28 $39,923.17 $0.00 $0.00 $738,688.20 $74,741.01 $1,101,346.00 $28,559.64 $124,102.27 $45,681.65 $9,743,355.08 $77,985.35 $2,064,654.30 $19,601.31 $263,718.72 $0.00 $24,433.90 $0.00 $8,234.74 $588.06 $22,129.33 $0.00 $15,952,618.47 August 2015 $1,032,672.95 $34,011.91 $226,109.64 $39,983.38 $0.00 $0.00 $724,409.60 $74,866.40 $377,381.17 $28,680.25 $124,102.27 $45,708.05 $7,624,414.55 $79,351.21 $2,069,111.11 $20,288.31 $272,571.17 $0.00 $24,438.05 $0.00 $7,226.43 $588.16 $22,133.09 $0.00 $12,828,047.70 September 2015 $1,032,672.95 $34,185.21 $226,109.64 $40,026.61 $0.00 $0.00 $724,409.60 $74,996.25 $377,381.17 $28,746.22 $124,102.27 $45,735.64 $7,624,414.55 $80,602.78 $2,099,789.54 $19,572.76 $303,093.61 $0.00 $24,442.07 $0.00 $6,549.99 $588.26 $22,136.73 $0.00 $12,889,555.85 October 2015 $1,032,672.95 $34,384.71 $226,109.64 $40,076.38 $0.00 $0.00 $724,409.60 $75,145.74 $377,381.17 $28,822.17 $124,102.27 $45,767.40 $7,624,414.55 $82,043.65 $2,193,543.81 $19,611.68 $395,729.81 $0.00 $24,446.22 $0.00 $5,277.87 $588.30 $22,140.49 $0.00 $13,076,668.41 November 2015 $1,032,672.95 $34,572.38 $226,109.64 $40,123.20 $0.00 $0.00 $724,409.60 $75,286.37 $377,381.17 $28,893.61 $124,102.27 $45,797.28 $7,624,414.55 $83,399.03 $2,064,740.84 $19,288.16 $473,309.74 $0.00 $24,450.24 $0.00 $2,783.86 $588.38 $22,144.13 $0.00 $13,024,467.40 December 2015 $1,029,815.45 $34,828.90 $61,470.17 $40,162.16 $0.00 $0.00 $724,409.60 $75,478.92 $377,381.17 $28,991.43 $124,102.27 $45,838.19 $7,006,410.27 $85,161.55 $2,077,505.49 $17,843.42 $557,121.49 $0.00 $24,454.39 $0.00 $1,184.98 $588.48 $22,147.89 $0.00 $12,334,896.22 January 2016 $1,029,815.45 $35,215.98 $61,470.17 $40,199.11 $0.00 $0.00 $724,409.60 $75,769.74 $377,381.17 $29,139.18 $124,102.27 $45,899.97 $7,006,410.27 $87,739.86 $2,212,421.35 $17,859.47 $204,245.16 $0.00 $24,458.53 $0.00 $13,981.95 $588.58 $22,151.64 $0.00 $12,133,259.45 February 2016 $1,029,815.45 $35,679.50 $61,470.17 $40,243.36 $0.00 $0.00 $724,409.60 $76,117.99 $377,381.17 $29,316.10 $124,102.27 $45,973.96 $6,846,792.66 $90,795.26 $2,312,807.75 $16,409.91 $281,616.47 $0.00 $24,462.41 $0.00 $15,224.18 $588.67 $22,155.15 $0.00 $12,155,362.03 Grand Totals January 2013 $79,323,981.35 February 2013 $76,360,556.84 March 2013 $73,295,835.28 April 2013 $69,241,869.12 May 2013 $74,313,078.66 June 2013 $72,644,817.40 July 2013 $62,663,094.41 August 2013 $52,279,824.44 September 2013 $53,644,267.33 October 2013 $48,016,280.44 November 2013 $58,701,490.25 December 2013 $64,011,683.03 January 2014 $58,100,626.83 February 2014 $55,032,295.40 March 2014 $51,974,383.66 April 2014 $47,433,858.06 May 2014 $54,613,887.55 June 2014 $52,573,320.86 July 2014 $42,038,044.91 August 2014 $38,034,702.74 September 2014 $33,189,269.71 October 2014 $30,884,224.08 November 2014 $46,184,409.32 December 2014 $51,884,936.55 January 2015 $48,706,902.96 February 2015 $47,312,703.80 March 2015 $43,039,104.85 April 2015 $39,705,457.72 May 2015 $42,910,840.08 June 2015 $50,439,802.72 July 2015 $43,633,428.92 August 2015 $39,953,339.56 September 2015 $36,161,384.62 October 2015 $32,124,346.80 November 2015 $47,715,895.64 December 2015 $51,760,424.40 January 2016 $46,954,494.74 February 2016 $44,523,742.14 CASH POSITION $0.00 $10,000,000.00 $20,000,000.00 $30,000,000.00 $40,000,000.00 $50,000,000.00 $60,000,000.00 Ja n u a r y 2 0 1 3 Fe b r u a r y 2 0 1 3 Ma r c h 2 0 1 3 Ap r i l 2 0 1 3 Ma y 2 0 1 3 Ju n e 2 0 1 3 Ju l y 2 0 1 3 Au g u s t 2 0 1 3 Se p t e m b e r 2 0 1 3 Oc t o b e r 2 0 1 3 No v e m b e r 2 0 1 3 De c e m b e r 2 0 1 3 Ja n u a r y 2 0 1 4 Fe b r u a r y 2 0 1 4 Ma r c h 2 0 1 4 Ap r i l 2 0 1 4 Ma y 2 0 1 4 Ju n e 2 0 1 4 Ju l y 2 0 1 4 Au g u s t 2 0 1 4 Se p t e m b e r 2 0 1 4 Oc t o b e r 2 0 1 4 No v e m b e r 2 0 1 4 De c e m b e r 2 0 1 4 Ja n u a r y 2 0 1 5 Fe b r u a r y 2 0 1 5 Ma r c h 2 0 1 5 Ap r i l 2 0 1 5 Ma y 2 0 1 5 Ju n e 2 0 1 5 Ju l y 2 0 1 5 Au g u s t 2 0 1 5 Se p t e m b e r 2 0 1 5 Oc t o b e r 2 0 1 5 No v e m b e r 2 0 1 5 De c e m b e r 2 0 1 5 Ja n u a r y 2 0 1 6 Fe b r u a r y 2 0 1 6 Unrestricted Cash Restricted Cash !. !. !. !. !. 1010 2020 3060 4070 5060 Incidents by Zone ³ Zone3060 Zone5060 Zone1010 Zone4070 Zone2020 Zone Fire EMS Mutual Aid Totals ISLE OF WIGHT INCIDENTS BY ZONE Agency: IWFR, Event date/Time range: 03/01/2016 00:00:00 - 03/31/2016 23:59:59 Station/Beat Code Nature Code Self Init CFS Total % Total Avg Disp Time Avg Resp Time Avg Scene Time Total Call Time Avg Call Time 1009 ACCIDENT UNKNOWN INJURIES 0 1 1 13%0:00:52 0:08:42 1:11:01 1:20:35 1:20:35 ALARM - MEDICAL 0 1 1 13%0:02:10 0:10:17 1:09:27 1:21:54 1:21:54 DIFFICULTY BREATHING 0 2 2 25%0:01:17 0:13:05 0:49:06 2:06:55 1:03:28 LIFT ASSIST 0 1 1 13%0:01:49 0:04:50 0:20:57 0:27:36 0:27:36 SICK / ILL OR RESCUE 0 1 1 13%0:01:18 0:03:57 1:14:11 1:19:26 1:19:26 Subtotals for EMS 0 6 6 75%0:01:29 0:08:10 0:56:56 6:36:26 1:06:36 ARCING WIRES DOWN POWER LINES 0 1 1 13%0:01:26 0:10:36 0:13:46 0:25:48 0:25:48 CAR FIRE 0 1 1 13%0:01:12 0:10:05 0:26:54 0:38:11 0:38:11 Subtotals for FIRE 0 2 2 25%0:01:19 0:10:20 0:20:20 1:03:59 0:32:00 Totals for 1009 0 8 8 100%0:01:26 0:08:47 0:46:29 7:40:25 0:56:43 1010 ABDOMINAL PAIN 0 1 1 2%0:01:15 0:03:31 1:04:50 1:09:36 1:09:36 ACCIDENT NO INJURIES 0 1 1 2%0:01:12 0:00:00 0:00:00 0:11:16 0:11:16 ACCIDENT UNKNOWN INJURIES 1 6 7 11%0:01:10 0:05:26 0:29:27 4:06:55 0:35:16 ACCIDENT WITH INJURIES 1 1 2 3%0:00:24 0:04:51 0:42:47 1:36:04 0:48:02 ALARM - MEDICAL 0 1 1 2%0:01:44 0:04:53 1:19:51 1:26:28 1:26:28 CARDIAC ARREST 0 1 1 2%0:00:20 0:05:07 1:54:41 2:00:08 2:00:08 CHEST PAIN 0 2 2 3%0:02:01 0:04:09 1:14:22 2:41:03 1:20:32 CHILD OR ANIMAL LOCKED IN CAR 0 1 1 2%0:00:06 0:05:03 0:00:23 0:05:32 0:05:32 DIABETIC PROBLEMS 0 1 1 2%0:02:39 0:08:50 0:38:41 0:50:10 0:50:10 DIFFICULTY BREATHING 0 5 5 8%0:01:38 0:06:28 1:07:32 6:18:14 1:15:39 FALLS AND RELATED INJURIES 0 3 3 5%0:01:36 0:05:21 1:17:32 4:13:28 1:24:29 FRACTURES OR BROKEN BONES 0 1 1 2%0:00:49 0:06:17 0:59:13 1:06:19 1:06:19 Report Generated: 04/04/2016 13:48:05 | User ID:JTERWILLIGER Page 1 of 7\\STRATUS\OSSICAD\CAD\rpt\Other_EventsByNatureStatBeat Station/Beat Code Nature Code Self Init CFS Total % Total Avg Disp Time Avg Resp Time Avg Scene Time Total Call Time Avg Call Time HEART PROBLEMS 0 2 2 3%0:01:16 0:07:18 0:52:26 2:02:00 1:01:00 LIFT ASSIST 0 1 1 2%0:01:59 0:05:44 0:04:26 0:12:09 0:12:09 OBSTETRICS 0 2 2 3%0:01:24 0:06:42 1:00:10 2:16:31 1:08:16 OVERDOSE 0 1 1 2%0:01:37 0:04:51 1:06:12 1:12:40 1:12:40 PAIN 0 2 2 3%0:01:13 0:11:33 0:57:07 2:08:55 1:04:28 PSYCHIATRIC PROBLEMS 0 1 1 2%0:00:05 0:05:12 0:58:40 1:03:57 1:03:57 SEIZURE 0 2 2 3%0:01:02 0:07:34 0:49:02 1:55:16 0:57:38 SICK / ILL OR RESCUE 0 9 9 14%0:01:28 0:06:34 0:46:44 8:13:00 0:54:47 UNCONSCIOUS OR FAINTING 0 1 1 2%0:02:02 0:15:33 1:04:08 1:21:43 1:21:43 WELFARE CHECK 0 1 1 2%0:00:17 0:01:31 0:20:25 0:22:13 0:22:13 Subtotals for EMS 2 46 48 76%0:01:14 0:06:18 0:53:45 46:33:37 0:58:44 BURNING COMPLAINT 0 4 4 6%0:01:38 0:05:19 0:12:42 1:18:40 0:19:40 FIRE ALARM 1 5 6 10%0:01:07 0:05:00 0:06:36 0:44:06 0:07:21 FIRE DEPT COMMUNITY RELATIONS 1 0 1 2%0:00:00 0:00:00 0:12:23 0:12:23 0:12:23 FIRE OTHER NOT LISTED 0 1 1 2%0:02:42 0:04:48 0:05:07 0:12:37 0:12:37 SMELL OF GAS INSIDE/OUTSIDE 0 1 1 2%0:01:36 0:04:06 0:19:56 0:25:38 0:25:38 STRUCTURE FIRE 0 2 2 3%0:01:07 0:04:37 0:19:08 0:49:45 0:24:53 Subtotals for FIRE 2 13 15 24%0:01:38 0:04:46 0:12:39 3:43:09 0:17:05 Totals for 1010 4 59 63 100%0:01:19 0:06:01 0:44:37 50:16:46 0:49:49 2020 ACCIDENT UNKNOWN INJURIES 0 4 4 17%0:01:06 0:05:18 1:47:14 7:34:34 1:53:39 ALARM - MEDICAL 0 2 2 8%0:02:06 0:10:09 0:01:59 0:28:27 0:14:14 BURN INJURIES 0 1 1 4%0:03:00 0:06:31 0:48:29 0:58:00 0:58:00 DIABETIC PROBLEMS 0 1 1 4%0:01:07 0:10:20 0:42:05 0:53:32 0:53:32 DIFFICULTY BREATHING 0 2 2 8%0:00:57 0:07:17 1:00:59 2:18:26 1:09:13 FALLS AND RELATED INJURIES 0 2 2 8%0:01:01 0:11:12 0:10:56 0:32:25 0:16:13 LIFT ASSIST 0 1 1 4%0:01:06 0:09:44 0:04:54 0:15:44 0:15:44 Page 2 of 7INCIDENTS BY ZONE Station/Beat Code Nature Code Self Init CFS Total % Total Avg Disp Time Avg Resp Time Avg Scene Time Total Call Time Avg Call Time SEIZURE 0 1 1 4%0:01:27 0:07:19 1:05:21 1:14:07 1:14:07 SICK / ILL OR RESCUE 0 6 6 25%0:01:36 0:09:16 0:59:38 7:03:02 1:10:30 Subtotals for EMS 0 20 20 83%0:01:30 0:08:34 0:44:37 21:18:17 0:53:55 BRUSH FIRE 0 1 1 4%0:00:32 0:05:34 0:10:03 0:16:09 0:16:09 FIRE ALARM 0 1 1 4%0:00:41 0:00:00 0:00:00 0:02:18 0:02:18 FIRE OTHER NOT LISTED 0 1 1 4%0:01:32 0:04:56 1:12:58 1:19:26 1:19:26 Subtotals for FIRE 0 3 3 13%0:00:55 0:05:15 0:41:30 1:37:53 0:32:38 RESCUE MUTUAL AID 0 1 1 4%0:00:49 0:13:26 0:30:25 0:44:40 0:44:40 Subtotals for MUTA 0 1 1 4%0:00:49 0:13:26 0:30:25 0:44:40 0:44:40 Totals for 2020 0 24 24 100%0:01:18 0:08:25 0:42:55 23:40:50 0:48:17 3060 ABDOMINAL PAIN 0 1 1 6%0:00:54 0:13:33 0:58:49 1:13:16 1:13:16 ACCIDENT UNKNOWN INJURIES 1 0 1 6%0:00:18 0:04:53 1:49:02 1:54:13 1:54:13 ACCIDENT WITH INJURIES 0 2 2 11%0:00:47 0:05:17 1:20:03 2:52:15 1:26:08 ALARM - MEDICAL 0 3 3 17%0:01:09 0:12:59 0:11:55 1:18:10 0:26:03 BLEEDING OR HEMORRHAGING 0 1 1 6%0:01:49 0:15:35 1:02:11 1:19:35 1:19:35 FALLS AND RELATED INJURIES 0 3 3 17%0:00:56 0:15:44 1:16:26 3:10:11 1:03:24 LIFT ASSIST 0 1 1 6%0:00:47 0:13:00 0:11:58 0:25:45 0:25:45 PAIN 0 1 1 6%0:01:01 0:13:36 1:15:34 1:30:11 1:30:11 SICK / ILL OR RESCUE 0 1 1 6%0:00:10 0:18:43 0:52:38 1:11:31 1:11:31 STROKE 0 1 1 6%0:00:54 0:12:09 1:13:47 1:26:50 1:26:50 Subtotals for EMS 1 14 15 83%0:00:52 0:12:33 1:01:14 16:21:57 1:11:42 CAR FIRE 0 1 1 6%0:00:32 0:03:11 0:53:23 0:57:06 0:57:06 FIRE ALARM 0 1 1 6%0:00:58 0:06:02 0:11:01 0:18:01 0:18:01 TRANSFORMER FIRE OR POWER LINE 0 1 1 6%0:01:51 0:15:23 0:34:22 0:51:36 0:51:36 Subtotals for FIRE 0 3 3 17%0:01:07 0:08:12 0:32:55 2:06:43 0:42:14 Page 3 of 7INCIDENTS BY ZONE Station/Beat Code Nature Code Self Init CFS Total % Total Avg Disp Time Avg Resp Time Avg Scene Time Total Call Time Avg Call Time Totals for 3060 1 17 18 100%0:00:56 0:11:33 0:54:42 18:28:40 1:04:54 4070 ABDOMINAL PAIN 0 1 1 1%0:01:07 0:13:36 0:33:12 0:47:55 0:47:55 ABRASIONS BRUISES ETC 0 3 3 4%0:00:32 0:07:02 0:12:15 0:59:27 0:19:49 ACCIDENT UNKNOWN INJURIES 0 9 9 11%0:01:03 0:06:58 1:17:25 12:49:08 1:25:28 ACCIDENT WITH INJURIES 0 1 1 1%0:00:37 0:09:27 1:20:52 1:30:56 1:30:56 ALARM - MEDICAL 0 2 2 2%0:01:06 0:08:53 0:15:52 0:51:43 0:25:52 ATTEMPT SUICIDE 0 1 1 1%0:00:08 0:06:18 0:33:42 0:40:08 0:40:08 BITE 1 0 1 1%0:00:04 0:02:50 0:11:06 0:14:00 0:14:00 CHEST PAIN 0 3 3 4%0:02:01 0:06:56 0:59:45 3:26:08 1:08:43 DIABETIC PROBLEMS 1 3 4 5%0:00:41 0:10:06 0:33:15 2:56:10 0:44:03 DIFFICULTY BREATHING 1 8 9 11%0:01:03 0:07:52 0:57:33 9:50:27 1:05:36 FALLS AND RELATED INJURIES 0 8 8 10%0:01:21 0:05:14 0:53:57 8:04:17 1:00:32 FRACTURES OR BROKEN BONES 0 1 1 1%0:01:03 0:04:06 1:06:13 1:11:22 1:11:22 OBSTETRICS 1 0 1 1%0:00:04 0:05:03 0:42:48 0:47:55 0:47:55 OVERDOSE 0 1 1 1%0:01:08 0:04:18 1:09:04 1:14:30 1:14:30 PAIN 0 1 1 1%0:01:35 0:14:27 1:13:45 1:29:47 1:29:47 POSSIBLE DOA 0 1 1 1%0:01:19 0:13:45 0:28:38 0:43:42 0:43:42 SEIZURE 0 4 4 5%0:00:45 0:06:55 0:54:36 4:09:04 1:02:16 SICK / ILL OR RESCUE 1 15 16 20%0:01:22 0:09:10 0:50:51 16:22:13 1:01:23 STROKE 0 2 2 2%0:01:23 0:10:45 1:06:31 2:37:17 1:18:39 UNCONSCIOUS OR FAINTING 0 5 5 6%0:01:09 0:07:16 0:56:34 5:24:55 1:04:59 Subtotals for EMS 5 69 74 90%0:00:59 0:08:03 0:48:54 76:11:04 0:57:53 BRUSH FIRE 0 1 1 1%0:02:58 0:10:08 0:33:40 0:46:46 0:46:46 BURNING COMPLAINT 2 0 2 2%0:01:52 0:03:31 0:29:14 1:09:14 0:34:37 FIRE ALARM 0 4 4 5%0:01:02 0:08:57 0:10:34 1:06:27 0:16:37 STRUCTURE FIRE 0 1 1 1%0:00:55 0:08:44 0:19:21 0:29:00 0:29:00 Page 4 of 7INCIDENTS BY ZONE Station/Beat Code Nature Code Self Init CFS Total % Total Avg Disp Time Avg Resp Time Avg Scene Time Total Call Time Avg Call Time Subtotals for FIRE 2 6 8 10%0:01:42 0:07:50 0:23:12 3:31:27 0:31:45 Totals for 4070 7 75 82 100%0:01:06 0:08:01 0:44:37 79:42:31 0:53:31 5060 ABDOMINAL PAIN 0 5 5 2%0:01:13 0:10:57 1:01:34 6:08:42 1:13:44 ABRASIONS BRUISES ETC 0 3 3 1%0:00:40 0:09:33 1:08:09 3:55:05 1:18:22 ACCIDENT UNKNOWN INJURIES 2 8 10 5%0:00:51 0:05:35 1:01:06 10:12:29 1:01:15 ACCIDENT WITH INJURIES 1 2 3 1%0:01:06 0:06:28 0:46:20 2:41:42 0:53:54 ALARM - MEDICAL 0 5 5 2%0:02:08 0:10:09 0:48:52 4:10:17 0:50:03 ALLERGIC REACTIONS 0 4 4 2%0:02:29 0:09:01 1:03:45 5:00:59 1:15:15 ASSAULT WITH INJURIES 0 1 1 0%0:00:07 0:08:17 0:54:39 1:03:03 1:03:03 BACK PAIN (NON TRAUMATIC)0 1 1 0%0:01:26 0:06:26 1:13:38 1:21:30 1:21:30 BLEEDING OR HEMORRHAGING 0 5 5 2%0:01:34 0:12:54 0:40:43 4:35:56 0:55:11 CHEST PAIN 3 12 15 7%0:01:06 0:10:44 1:14:16 20:57:16 1:23:49 CHILD OR ANIMAL LOCKED IN CAR 0 2 2 1%0:00:14 0:06:02 0:05:40 0:23:51 0:11:56 DIABETIC PROBLEMS 0 5 5 2%0:01:11 0:10:01 0:41:43 4:24:39 0:52:56 DIFFICULTY BREATHING 0 26 26 12%0:01:10 0:08:47 1:06:16 32:53:09 1:15:53 FALLS AND RELATED INJURIES 0 11 11 5%0:01:26 0:11:32 0:58:17 11:58:51 1:05:21 FRACTURES OR BROKEN BONES 0 1 1 0%0:01:32 0:06:09 1:25:18 1:32:59 1:32:59 HEAD INJURY 0 1 1 0%0:00:28 0:05:16 0:58:40 1:04:24 1:04:24 HEADACHE 0 1 1 0%0:00:13 0:11:26 1:22:10 1:33:49 1:33:49 HEART PROBLEMS 0 4 4 2%0:01:23 0:09:49 1:06:32 3:56:30 0:59:08 LIFT ASSIST 0 2 2 1%0:02:03 0:10:10 0:07:56 0:40:17 0:20:09 MEDIC STANDBY 2 0 2 1%0:00:00 0:00:00 10:27:44 20:55:28 10:27:44 PAIN 0 6 6 3%0:01:22 0:09:58 1:06:01 7:44:05 1:17:21 POSSIBLE DOA 0 2 2 1%0:02:07 0:07:06 0:46:10 1:50:44 0:55:22 PSYCHIATRIC PROBLEMS 0 2 2 1%0:00:10 0:04:03 0:45:26 0:55:24 0:27:42 RESPIRATORY ARREST 0 1 1 0%0:00:55 0:06:32 1:21:59 1:29:26 1:29:26 Page 5 of 7INCIDENTS BY ZONE Station/Beat Code Nature Code Self Init CFS Total % Total Avg Disp Time Avg Resp Time Avg Scene Time Total Call Time Avg Call Time SEIZURE 0 5 5 2%0:01:28 0:09:29 1:03:52 5:04:19 1:00:52 SICK / ILL OR RESCUE 2 45 47 22%0:01:27 0:10:17 0:56:41 52:23:45 1:06:53 STROKE 0 3 3 1%0:00:32 0:06:24 1:10:38 3:52:45 1:17:35 UNCONSCIOUS OR FAINTING 0 13 13 6%0:01:16 0:06:26 0:57:08 14:02:57 1:04:51 WELFARE CHECK 0 2 2 1%0:00:10 0:09:15 0:33:02 0:45:30 0:22:45 Subtotals for EMS 10 178 188 89%0:01:08 0:08:32 1:16:21 227:39:51 1:22:11 ASSIST BOATER 0 1 1 0%0:01:36 0:06:28 0:03:00 0:11:04 0:11:04 BRUSH FIRE 0 4 4 2%0:01:39 0:07:26 0:18:11 1:49:03 0:27:16 BURNING COMPLAINT 0 2 2 1%0:00:55 0:16:26 0:22:22 1:19:26 0:39:43 CAR FIRE 0 1 1 0%0:00:31 0:03:51 0:15:16 0:19:38 0:19:38 FIRE ALARM 0 3 3 1%0:01:06 0:06:25 0:15:26 0:53:07 0:17:42 FIRE OTHER NOT LISTED 0 2 2 1%0:00:25 0:05:28 0:04:03 0:19:52 0:09:56 SMELL OF GAS INSIDE/OUTSIDE 1 0 1 0%0:00:00 0:00:00 0:03:12 0:03:12 0:03:12 SMELL OR ODOR OF SMOKE 0 2 2 1%0:01:41 0:07:37 0:04:52 0:28:20 0:14:10 STRUCTURE FIRE 0 7 7 3%0:01:26 0:07:59 1:20:14 10:27:38 1:29:40 Subtotals for FIRE 1 22 23 11%0:01:10 0:07:42 0:18:31 15:51:20 0:25:49 Totals for 5060 11 200 211 100%0:01:08 0:08:21 1:02:39 243:31:11 1:08:50 5091 STROKE 0 1 1 50%0:00:53 0:13:04 1:01:01 1:14:58 1:14:58 UNCONSCIOUS OR FAINTING 0 1 1 50%0:05:31 0:11:00 0:44:35 1:01:06 1:01:06 Subtotals for EMS 0 2 2 100%0:03:12 0:12:02 0:52:48 2:16:04 1:08:02 Totals for 5091 0 2 2 100%0:03:12 0:12:02 0:52:48 2:16:04 1:08:02 Page 6 of 7INCIDENTS BY ZONE Station/Beat Code Nature Code Self Init CFS Total % Total Avg Disp Time Avg Resp Time Avg Scene Time Total Call Time Avg Call Time SF7 RESCUE MUTUAL AID 0 1 1 100%0:02:11 0:07:50 0:38:01 0:48:02 0:48:02 Subtotals for MUTA 0 1 1 100%0:02:11 0:07:50 0:38:01 0:48:02 0:48:02 Totals for SF7 0 1 1 100%0:02:11 0:07:50 0:38:01 0:48:02 0:48:02 SH8 RESCUE MUTUAL AID 0 1 1 100%0:01:32 0:17:34 0:07:59 0:27:05 0:27:05 Subtotals for MUTA 0 1 1 100%0:01:32 0:17:34 0:07:59 0:27:05 0:27:05 Totals for SH8 0 1 1 100%0:01:32 0:17:34 0:07:59 0:27:05 0:27:05 SRY BRUSH FIRE 0 1 1 25%0:00:56 0:00:00 0:00:00 0:18:43 0:18:43 Subtotals for FIRE 0 1 1 25%0:00:56 0:00:00 0:00:00 0:18:43 0:18:43 RESCUE MUTUAL AID 0 3 3 75%0:01:12 0:21:01 1:22:29 3:41:00 1:13:40 Subtotals for MUTA 0 3 3 75%0:01:12 0:21:01 1:22:29 3:41:00 1:13:40 Totals for SRY 0 4 4 100%0:01:04 0:21:01 1:22:29 3:59:43 0:46:12 Page 7 of 7INCIDENTS BY ZONE MEMORANDUM TO: Tony Wilson, Director of Public Works FROM: Ralph Anderson, Solid Waste Division Manager SUBJECT: Solid Waste Division Litter Pickup DATE: April 07, 2016 Solid Waste Division, with the help of the Western Tidewater Regional Jail Workers, continues to make an effort to keep the County roadways clean. The following is a list of roads where litter was picked up during the month of March 2016: Carroll Bridge Rd: Scott`s Factory Rd to Woodland Dr. Scott`s Factory Rd: Courthouse Hwy to Turner Dr. Muddy Cross Rd: Turner Dr to Benns Church Blvd. Tan Rd: Benn Church Blvd to Lankford Ln. Emmanuel Church Rd: Magnet Dr to Mill Swamp rd. Poor House Rd: Courthouse Hwy to Bob White rd. Courthouse Hwy: Poor House Rd to Central Hill Rd. Smith`s Neck Rd: Carrollton Blvd to Boundary Rd. The following is a list where litter is scheduled to be picked up during the months of April thru July 2016: Holly Run Dr: Walters to Carrsville Hwy. Burdette Rd: Walter`s Hwy to Walter’s Convenience Center Turner Dr: Benns Church Blvd to Scotts Factory Rd. Magnet Dr: Foursquare Rd to Comet Rd. White House Rd: Magnet Dr to Comet Rd. Stave Mill Rd: Windsor Blvd to Cut Thru Rd. Cut Thru Rd: Stave Mill Rd to Courthouse Hwy. Clydesdale Dr: Courthouse Hwy to Stave Mill Rd. Central Hill Rd: Courthouse Hwy to Four Square Rd. VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY Extension is a joint program of Virginia Tech, Virginia State University, the U.S. Department of Agriculture, and state and local governments. Virginia Cooperative Extension programs and employment are open to all, regardless of age, color, disability, gender, gender identity, gender expression, national origin, political affiliation, race, religion, sexual orientation, genetic information, veteran status, or any other basis protected by law. An equal opportunity/affirmative action employer. Invent the Future Virginia Cooperative Extension Isle of Wight County 17100 Monument Circle, Suite B Isle of Wight, VA 23397 757-365-6261 Fax: 757-357-9610 email: jaashle2@vt.edu www.vt.edu Isle of Wight Extension Report March 2016 Janet Spencer, Extension Agent, Agriculture & Natural Resources Valerie Nichols, Unit Administrative Assistant Agriculture  Continued to provide support and coordination for the Isle of Wight Master Gardeners (65 active volunteers) and the Historic Southside Master Naturalist Chapter (50 active volunteers).  Began preparations to open the Master Gardener HelpLine in April.  Coordinated and implemented an Irrigation and Cotton Fertility workshop. Approximately 20 producers and industry representatives were in attendance.  Provided approximately 50 soil sample kits to local residents and industry personnel.  Provided information to 10 individuals concerning pesticide application requirements, land rent, soil fertility, crop budgets, vegetable production, and horse pasture maintenance.  Continued to plan for on-farm variety trials with collaborating Isle of Wight producers.  Coordinated and implemented a Commercial Pesticide Applicator Recertification Course for local applicators. Approximately 65 participants received recertification credits.  Implemented a Grain Marketing In-Service for Extension Agents with crop responsibilities. Approximately 15 Extension Agents attended this training, which was located in Tappahannock.  Administered 3 private pesticide applicator exams.  Read to the first grade classes at Windsor Elementary School about food systems as part of Virginia’s Agriculture Literacy Week (March 14-18).  Provided a report to the Board of Supervisors on agriculture in Isle of Wight County.  Assisted other Virginia Extension Agents with a local tour for board members of the National Association of County Agricultural Agents. Sites visited included Montague Farms (Windsor), Felts Hams (Ivor), and the Wakefield Peanut Company. Seven states were represented by 20 Extension Agents and their spouses.  Provided a presentation to growers in the Northern Neck area on VDACS’ Pollinator Protection Plan.  Attended Director training for the Peanut Soil & Water Conservation District.  Attended the Peanut Soil & Water Conservation Districts monthly meeting.  Assisted the Peanut Soil & Water Conservation District with their Envirothon contest.  Collected approximately 200 plastic pesticide containers as part VDACS’s recycling program. VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITY An equal opportunity, affirmative action institution 4-H Youth Development  Continued with plans for Junior 4-H Camp. o Registration packets were sent and collected from potential campers. Camp is currently full, with approximately 117 campers expected. Outreach and Administrative  Spencer participated on an interview panel for a SNAP/FCS position that will be housed in the Isle of Wight County office.  Spencer served on a committee to select winners for Virginia Cooperative Extension’s District Programming Awards. Face-to-face: 300 Calls: 110 Emails: 210 Social Media: 6 more “likes” for Agriculture and Natural Resources facebook page. MEMORANDUM TO: Sanford Wanner, Interim County Administrator FROM: Tony Wilson, Director of Public Works SUBJECT: VDOT Adopt a Highway Program DATE: April 07, 2016 Please see the attached information regarding the VDOT Adopt a Highway Program as requested. This information was downloaded from the VDOT website www.virginiadot.org/programs/prog- aah-default.asp. The VDOT Adopt a Highway website is user friendly and contains everything anyone would need concerning program participation. A VDOT representative will be present at our May 19, 2016, Board of Supervisors Meeting to speak on the Adopt a Highway Program. Adopt-a-Highway Frequently Asked Questions How Do We Adopt? Contact the Virginia Department of Transportation (VDOT) for an application packet. You can also call 1-800-FOR-ROAD (1-800-367-7623), e-mail adoptahighway@VirginiaDOT.org or find the Adopt-a-Highway coordinator in your area. Isle of Wight Area VDOT Coordinator -Jennifer Cutright – 757-346-3073 Once you have submitted the application and VDOT approves it, you can obtain safety vests, orange bags and important safety training information. After two documented pickups, your signs will be erected and you can clean your adopted section of highway. How Do We Choose a Route? You can request a route near home or work. VDOT’s local Adopt-a-Highway coordinator will determine if that stretch of road is available. If it's not, the coordinator will work with you to find another road. How Much Road Do We Clean? In most cases, we ask you adopt a minimum of two miles. There are exceptions, depending on your area's needs. Does It Cost? There's no cost to volunteers, who provide a great service to VDOT and the commonwealth. How Many People Do We Need? As many as it takes. We recommend you have enough so pickups are manageable. We do have volunteers who make solo adoptions and are comfortable working their area by themselves. Is It Difficult to Keep Roadsides Clean? That depends on traffic volume, road location, group size and pickup frequency. Most say pickups are not taxing. But if you’re an individual who's adopted a highly traveled road to a landfill, you may have your work cut out for you. The local Adopt-a-Highway coordinator can help determine the condition of the road before you adopt. What's In It for Us? With your name on an Adopt-a-Highway sign, you’ll be recognized as community members who takes action. You’ll receive VDOT’s full support in achieving clean roadsides. We'll supply bags, vests and a friendly ear at our local office. You’ll be part of a top-notch environmental effort, joining tens of thousands of other Virginians in a program that's been nationally recognized for "superior progress in the prevention and collection of litter." Can Children Participate? Children are allowed to participate in highway adoptions and cleanups. However, there are very specific rules and procedures the group must follow for safety. The group's contact person must inform VDOT if anyone under age 18 will participate in any of the group's pickups. No one under 18 may participate in interstate or interchange cleanups. Groups must provide at least one adult supervisor for every six children under 18. A group with participants under age 10 may adopt highways when the local VDOT office determines the specified roadway is safe and the group has committed adult supervisors. How Does the Cleanup Work? Set a date and time convenient for all participants. Be sure the pickup is in daylight hours. Avoid rush hour. Gather the group before passing out safety vests and orange bags. Check to see that everyone has gloves and closed-toe shoes. Take a few minutes to review basic safety issues. You should then be ready to start bagging trash. What Should We Do With the Bags? When the pickup is complete, gather the bags in one or two places. If you can't remove the collected trash, notify the local VDOT office before a pickup so bag removal can be scheduled for the following workday. In either case, report the number of participants and bags collected to VDOT. How Do We Report a Pickup? There are three ways: • Send in a pickup report card • Call your local Adopt-a-Highway coordinator • Fill out an electronic pickup report card • How Often Should We Do Pickups? Participants agree to clean their adopted stretch of highway at least two times a year for three years. Some volunteers do pickups more frequently. If you conduct pickups at regular intervals, you can estimate how often they need to be done to keep your section of road clean. Can an Adoption Memorialize a Loved One? Yes. "In Memory Of …" adoptions are permitted. Can a Sign Say What We Want? No. Signs are intended to recognize you or your group, not your message. Space is limited to 48 characters. Can We Advertise a Business by Adopting a Highway? Yes. However, business names on signs need to be the actual business name, with no additional advertising. For example: "B.J. Smith, A Tree-Cutting Service" wouldn’t be allowed if "A Tree-Cutting Service" wasn’t part of the business name. Can a Sign Include a Web Address? Unless it's the name of your business, Web sites aren't permitted on signs. Can We Remove Temporary Signs From Our Adopted Highway? This is addressed in Section 33.1-373 of the Code of Virginia. As an Adopt-a-Highway volunteer, you are considered a representative of VDOT, with the full backing of the agency’s commissioner. If signs are placed within the state right of way, you may remove them only from within your adopted section. However, some sign owners have received permits to place them. Check with your local VDOT office about whether the signs are there illegally and be certain you know the right of way boundaries. How Can We Remove the Signs Safely? Wear heavy gloves when removing signs, in case there are sharp edges. If you remove signs attached to poles within the right of way, wear safety glasses and use an appropriate tool to do it safely. Do not remove any signs beyond your adopted section. Stay within the area marked by your safety signs. How Much of a Difference Does Adoption Make? Adopt-a-Highway volunteers clean almost 12,000 miles of highways annually. That's more that 20 percent of Virginia’s state-maintained roads. Research has shown that Adopt-a-Highway roadsides are less littered than those maintained by road crews. Children and young adults who pick up litter learn valuable lessons that can lead to life-long environmental awareness. Seeing volunteers at work along the road often makes motorists think before carelessly discarding trash. When Did Adopt-a-Highway Begin? It started in Texas in 1985. In Virginia, the program began in 1988 and is one of the largest programs in the country. Today, 48 states and Puerto Rico have instituted Adopt-a-Highway programs, along with Australia, Canada, Great Britain, Japan, Mexico, New Zealand and Spain. That's put one million volunteers to work along the road. It has sparked many related programs, including Adopt-a-Spot, Adopt-a-Street and Adopt-a- Stream. April 21/tjw/Convenience Center Hours Change ISSUE: Proposed Changes to Convenience Center Operating Hours and Name BACKGROUND: In order to address public concerns regarding to the current operating hours of the County’s Convenience Centers, the Public Works Committee of the Board of Supervisors worked with staff to develop an alternative schedule of operating hours. The goals and objectives of the Committee were to offer less confusion and more consistency for our citizens. At the direction of the Committee, staff has prepared an alternative schedule of operating hours for the Convenience Centers. The Public Works Committee also requests renaming the Convenience Centers to Refuse and Recycling Centers. All changes, if approved, will be effective July 1, 2016. BUDGET IMPACT: The proposed operational hours will result in an annual savings of approximately $431. Cost for advertising, new pamphlets and signage is $5,000. RECOMMENDATION: The Public Works Committee recommends approval of the new operating hours as outlined in the attachment and renaming of the Convenience Centers. ATTACHMENTS: - Refuse and Recycling Center Hours Comparison - Proposed Operating Hours Site Mon Tue Wed Thu Fri Sat Sun Weekly hrs Annual hrs Holidays hrs Net hrs Annual Cost Camptown 12 12 6 30 1,560 15 1,545 17,984$ Walters 12 12 6 30 1,560 15 1,545 17,984$ Crocker 12 12 12 6 42 2,184 27 2,157 25,107$ Carrsville 12 12 12 12 12 6 66 3,432 78 3,354 39,041$ Carroll Bridge 12 12 12 12 6 54 2,808 66 2,742 31,917$ Staves Mill 12 12 12 12 6 54 2,808 42 2,766 32,196$ Jones Creek 12 12 12 24 12 72 3,744 78 3,666 42,672$ Wrenn's Mill 12 12 12 12 6 54 2,808 63 2,745 31,952$ 20,520 238,853$ Site Mon Tue Wed Thu Fri Sat Sun Weekly hrs Annual hrs Holidays hrs Net hrs Annual Cost Camptown 7 7 12 7 33 1,716 27 1,689 19,660$ Walters 7 7 12 7 33 1,716 27 1,689 19,660$ Crocker 7 7 12 7 33 1,716 27 1,689 19,660$ Carrsville 12 7 7 12 12 7 57 2,964 75 2,889 33,628$ Carroll Bridge 12 7 7 12 12 7 57 2,964 75 2,889 33,628$ Staves Mill 12 7 7 12 12 7 57 2,964 75 2,889 33,628$ Jones Creek 12 7 7 12 24 14 76 3,952 92 3,860 44,930$ Wrenn's Mill 12 7 7 12 12 7 57 2,964 75 2,889 33,628$ 20,483 238,422$ (431)$ cost savings Cost for new signage and pamphlets: FY 2017 Public Works Committee Plan $5,000 PWC Plan vs Current Plan FY 2017 Recommended Refuse & Recycling Centers Plan FY 2016 Current Man Hours Camp Walters Crocker Carrs Carroll Stave Jones Wrenns New Years Day fri 12 12 12 12 12 12 12 12 Easter Sunday sun 6 12 12 12 12 12 24 12 Memorial Day mon 12 12 12 12 12 12 12 12 Independence Day mon 12 12 12 12 12 12 12 12 Labor Day mon 12 12 12 12 12 12 12 12 Thanksgiving Day thur 12 12 12 12 12 12 12 Christmas Day sun 6 12 12 12 12 12 24 12 All Sites Close Early @ 4:00 pm on: Christmas Eve Day sat 3 3 3 3 3 3 6 3 New Year's Eve Day thurs 3 3 3 3 3 3 3 63 90 90 90 90 90 117 90 Camp Walters Crocker Carrs Carroll Stave Jones Wrenns New Years Day fri 12 12 12 12 Easter Sunday sun 6 6 6 6 6 6 12 6 Memorial Day mon 12 12 12 12 Independence Day mon 12 12 12 12 Labor Day mon 12 12 12 12 Thanksgiving Day thur 12 12 12 12 Christmas Day sun 6 6 6 6 6 6 12 6 All Sites Close Early @ 4:00 pm on: Christmas Eve Day sat 3 3 3 3 3 3 6 3 New Year's Eve Day thurs 3 3 3 15 15 27 78 66 42 78 63 2016 HOLIDAY CLOSED MANHOURSPrevious Holiday Closed Man Hours Current Holiday Closed Man Hours Holiday Day Camp Walters Crocker Carrs Carroll Stave Jones Wrenns New Years Day fri 0 0 0 12 12 12 12 12 Easter Sunday sun 7 7 7 7 7 7 14 7 Memorial Day mon 0 0 0 12 12 12 12 12 Independence Day mon 0 0 0 12 12 12 12 12 Labor Day mon 0 0 0 12 12 12 12 12 Thanksgiving Day thur 7 7 7 7 7 7 7 7 Christmas Day sun 7 7 7 7 7 7 14 7 All Sites Close Early @ 4:00 pm on: Christmas Eve Day sat 3 3 3 3 3 3 6 3 New Year's Eve Day thurs 3 3 3 3 3 3 3 3 Total 27 27 27 75 75 75 92 75 Public Works Committee Plan - Holiday Closed Man Hours ISSUE: Motion to Authorize Payment of the Nike Park Stormwater Improvement Project Change Order BACKGROUND: The County’s Purchasing Policy and State Code require Board approval for payment of change orders and contract increases that exceed $50,000 or 25% of the total contract amount. The engineering consultant’s design and omission errors contributed to a $59,331 change order on a $208,570 construction contract for the Nike Park Stormwater Improvement Project, putting amount over the thresholds for administrative processing of the change order. Staff recently arranged to pay a $45,000 portion of that change to keep the payment under the administrative limits while working to prevent damaging the construction contractor by withholding all payments. Staff is continuing to negotiate with the consultant relative to resolution of this matter. RECOMMENDATION: Authorize staff to pay the balance of $14,331 as final compensation for the Contractor. ATTACHMENT: None