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August 27th, 2015 Full AgendaA Community of Choice, Committed to Excellence Agenda Board of Supervisors Isle of Wight County August 27, 2015 1. Call to Order (5:00 p.m.) 2. Closed Meeting 3. Invocation – The Honorable Delores C. Darden/Pledge of Allegiance (6:00 p.m.) 4. Approval of Agenda 5. Consent Agenda A. Resolution – Accept and Appropriate Insurance Proceeds for Sheriff’s Department Vehicle and Equipment Repairs B. Resolution – Accept and Appropriate A Victim Witness Program Grant C. Annual Day of Remembrance and Honor on September 11th for Isle of Wight County D. July 16, 2015 Regular Meeting Minutes 6. Regional Reports 7. Appointments A Community of Choice, Committed to Excellence 8. Special Presentation/Appearances Fall Recreation Program Guide and County Fair Update 9. Citizens’ Comments 10. Public Hearings A. Motion – Approval of Zoning Classification Change for 3.5 Acres on Whispering Pines Trail from General Commercial (GC) to Rural Agricultural Conservation (RAC) for Continued Use of Property as a Campground and Campground Store B. Motion – Approval of Conditional Use Permit to Withdraw Properties at 18222 Longview Drive from the Longview Agricultural/Forestal District to Allow for a Solar Farm to be Operated on the Site C. Resolution – Amendment of Land Use Designation for Conservation Easement for Land Owned by Brewer’s LLC located East of Route 10/32 and South of Route 32/258 11. County Administrator’s Report A. Staff Report – Quarterly Financial Report – 4th Quarter FY 2015 B. Resolution – Authorize the Submission of a Virginia Recreational Trails Grant Application C. Resolution – Implementation of Compensation and Classification Study D. Staff Report –Impacts of Annexation E. Staff Report – Preliminary Engineering Report – Gatling Pointe Water Line A Community of Choice, Committed to Excellence F. Resolution - Davis Bacon Compliance Funding Request from School Board G. Central Permitting Update and Customer Survey H. Staff Report – Camptown Development Service District Economic Development Update I. Staff Report – Stoup Property Update J. Staff Report – Update on Status of Major Development Projects K. Motion – Schedule Strategic Planning Retreat to be Held September 24, 2015 L. Matters for the Board’s Information 1. Monthly Reports: Tax Levies & Collections as of July 2015; Cash Position; and, Statement of the Treasurer’s Accountability 2. Isle of Wight County Monthly Fire/EMS Call Summary and Other Statistics FY 2014/2015 3. Isle of Wight Sheriff’s Monthly Activity Report/July 2015 4. Isle of Wight Cooperative Extension Monthly Activity Report/July 5. Isle of Wight Website Statistics/July 2015 6. Solid Waste Division Litter Pickup 7. Social Services Report 8. CIP Calendar 9. VACo Region 1 Meeting A Community of Choice, Committed to Excellence 12. Unfinished/Old Business Petition for the Payment of Contributions to the Carrollton/Windsor Volunteer Fire Departments 13. New Business 14. Adjournment ISSUE: Resolution – Accept and Appropriate Insurance Proceeds for Sheriff’s Department Vehicle and Equipment Repairs BACKGROUND: The County has received $15,167 in insurance proceeds for repairs to damaged Sheriff’s Department vehicles and equipment. This funding needs to be accepted and appropriated to the Risk Management Fund budget. BUDGETARY IMPACT: Adoption of the resolution will increase the revenues and expenditures of the FY 2014-15 and FY 2015-16 Risk Management Fund budgets, respectively, by $13,590 and $1,577. RECOMMENDATION: Adopt the resolution to accept and appropriate insurance proceeds for Sheriff’s Department vehicle and equipment repairs. ATTACHMENTS: - Resolution RESOLUTION TO ACCEPT AND APPROPRIATE INSURANCE PROCEEDS FOR SHERIFF’S DEPARTMENT VEHICLE AND EQUIPMENT REPAIRS WHEREAS, the County of Isle of Wight, Virginia has received insurance proceeds totaling fifteen thousand one hundred sixty seven dollars ($15,167) for Sheriff’s Department vehicle and equipment repairs; and, WHEREAS, the insurance proceeds need to be accepted and appropriated to the Risk Management Fund budgets for FY 2014-15 and FY 2015-16. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that fifteen thousand one hundred sixty seven dollars ($15,167) is hereby accepted and appropriated to include thirteen thousand five hundred ninety dollars ($13,590) to the FY 2014-15 and one thousand five hundred seventy seven dollars ($1,577) to the 2015-16 Risk Management Fund budgets. BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of Wight, Virginia is authorized to make the appropriate accounting adjustments in the budget for this reimbursement and to do all things necessary to give this resolution effect. Adopted this 27th day of August, 2015. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to form: Mark C. Popovich, County Attorney August 27, 2015/mwt/Victim Witness Grant ISSUE: Resolution – Accept and Appropriate A Victim Witness Program Grant BACKGROUND: The Virginia Department of Criminal Justice Services has awarded the County a Victim Witness Grant in the amount of $49,741. The Victim Witness Grant, which is administered by the Commonwealth Attorney’s office, is intended to provide support and assistance to local victim/witness programs required by Virginia’s Crime Victim and Witness Rights Act. BUDGETARY IMPACT: Approval of the grant will increase the revenues and expenditures of the FY 2015-16 Grants Fund budget by the amount of grant funds received. A local supplemental match of $21,676 is budgeted in the FY16 Grants Fund budget. RECOMMENDATION: Adopt a resolution to accept and appropriate a Victim Witness Assistance Grant from the Virginia Department of Criminal Justice Services. ATTACHMENT: - Resolution - Grant Award Letter August 27, 2015/mwt/Victim Witness Grant RESOLUTION TO ACCEPT AND APPROPRIATE A VICTIM WITNESS PROGRAM GRANT WHEREAS, the Virginia Department of Criminal Justice Services has awarded a Victim Witness Program Grant to Isle of Wight County to be administered by the Commonwealth Attorney’s office; and, WHEREAS, the grant award in the amount of forty-nine thousand seven hundred forty-one dollars ($49,741) needs to be accepted and appropriated to the appropriate line item in the FY 2015-16 Grants Fund budget of the County of Isle of Wight. NOW THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, that forty-nine thousand seven hundred forty-one dollars ($49,741) shall be accepted and appropriated to the FY 2015-16 Grants Fund budget of the County of Isle of Wight, Virginia. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. Adopted this 27th day of August, 2015. ____________________________ Rex W. Alphin, Chairman ________________________________ Carey Mills Storm, Clerk Approved as to form: ________________________________ Mark C. Popovich, County Attorney ISSUE: Annual Day of Remembrance and Honor on September 11th for Isle of Wight County BACKGROUND: At its regular meeting on September 4, 2003, the Board of Supervisors adopted a resolution for an Annual Day of Remembrance and Honor on September 11th for Isle of Wight in memory of the victims of the terrorist attacks on September 11, 2001 and in honor of the ongoing heroic efforts of the County’s emergency services and law enforcement personnel. The Board may wish to reaffirm its desire to recognize the events of September 11, 2001 on an annual basis. RECOMMENDATION: Adopt a resolution. ATTACHMENT: Resolution RESOLUTION FOR AN ANNUAL DAY OF REMEMBRANCE AND HONOR ON SEPTEMBER 11TH FOR ISLE OF WIGHT COUNTY WHEREAS, the horrific events of September 11, 2001 serve as a grim reminder that we must never take for granted those whose bravery, diligence and compassion make our County and Country great; and, WHEREAS, the Virginia Police, Fire, and Rescue Services Memorial Day designates September 11th as an opportunity to recognize Virginians who have given their lives to protect the lives of their fellow citizens; and, WHEREAS, it has always been the individual spirit and unending sacrifice of Isle of Wight County's emergency services and law enforcement personnel who daily risk their lives in dangerous circumstances to serve, protect and aid their fellow citizens of Isle of Wight County; and, WHEREAS, the Board of Supervisors of Isle of Wight County wishes to acknowledge the memory of the victims of September 11, 2001 and reaffirm its unwavering gratitude and appreciation for the ongoing heroic efforts of the Isle of Wight County emergency services and law enforcement personnel; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Isle of Wight County hereby designates an Annual Day of Remembrance and Honor on September 11th for Isle of Wight County. Adopted this 27th day of August, 2015. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to form: ________________________________ Mark C. Popovich, County Attorney RESOLUTION FOR AN ANNUAL DAY OF REMEMBRANCE AND HONOR ON SEPTEMBER 11TH FOR ISLE OF WIGHT COUNTY WHEREAS, the horrific events of September 11, 2001 serve as a grim reminder that we must never take for granted those whose bravery, diligence and compassion make our County and Country great; and, WHEREAS, the Virginia Police, Fire, and Rescue Services Memorial Day designates September 11th as an opportunity to recognize Virginians who have given their lives to protect the lives of their fellow citizens; and, WHEREAS, it has always been the individual spirit and unending sacrifice of Isle of Wight County's emergency services and law enforcement personnel who daily risk their lives in dangerous circumstances to serve, protect and aid their fellow citizens of Isle of Wight County; and, WHEREAS, the Board of Supervisors of Isle of Wight County wishes to acknowledge the memory of the victims of September 11, 2001 and reaffirm its unwavering gratitude and appreciation for the ongoing heroic efforts of the Isle of Wight County emergency services and law enforcement personnel. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Isle of Wight County hereby designates an Annual Day of Remembrance and Honor on September 11th for Isle of Wight County. Adopted this 27th day of August, 2015. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to form: ________________________________ Mark C. Popovich, County Attorney 1 REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SIXTEENTH DAY OF JULY IN THE YEAR TWO THOUSAND AND FIFTEEN IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE PRESENT: Rex W. Alphin, Chairman Delores C. Darden, Vice-Chairman Rudolph Jefferson Alan E. Casteen Byron B. Bailey Also Attending: Mark C. Popovich, County Attorney Anne F. Seward, County Administrator Carey Mills Storm, Clerk Chairman Alphin called the meeting to order at 5:00 p.m. Denise Tynes, School Board Chairman, introduced Dr. James Thorton, the new Superintendent of Isle of Wight County Schools. // CLOSED MEETING County Attorney Popovich requested a closed meeting pursuant to Section 2.2-3711(A)(1) of the Code of Virginia concerning discussion regarding the appointment of specific appointees to County boards/committees/authorities; pursuant to Section 2.2-3711(A)(1) regarding discussion of the performance of two (2) specific public appointees; pursuant to Section 2.2-3711(A)(7) regarding consultation with legal counsel employed and retained by this public body regarding specific legal matters requiring the provision of legal advice by such counsel related to probable litigation regarding the Carrollton and Windsor Volunteer Fire Departments where such consultation in open meeting would adversely affect the negotiating posture of the public body. Supervisor Bailey moved that the Board enter the closed meeting for the reasons stated. The motion was adopted by a vote of (5-0) with Supervisors 2 Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. At 6:00 p.m., Supervisor Casteen moved that the Board return to open meeting. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. Supervisor Bailey moved that the following Resolution be adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Alphin, Darden, Jefferson, Casteen and Bailey NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 3 // Chairman Alphin delivered the invocation and led the Pledge of Allegiance to the Flag. // APPROVAL OF AGENDA Supervisor Jefferson moved that the agenda be adopted as presented. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. CONSENT AGENDA Supervisor Darden moved that the following Consent Agenda be adopted as presented: A. June 3, 2015 Continued Meeting Minutes B. June 18, 2015 Regular Meeting Minutes The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. REGIONAL REPORTS Supervisor Darden reported that the Hampton Roads Planning District Commission had received a report relative to southeastern Virginia’s regional solid waste management plan and housing market for Hampton Roads. Supervisor Darden briefed the Board relative to a report received from the Commonwealth Transportation Board at the most recent meeting of the Hampton Roads Transportation Planning Organization’s concerning the 4 proposed Route 460 widening project. She advised that reports on the state of transportation, the condition of existing bridges and the new funding mechanisms for new highway construction were also received. Chairman Alphin reported that an Executive Director and new Chairman of the Hampton Roads Transportation Accountability Commission has been hired. APPOINTMENTS Supervisor Casteen moved that Jeff Terwilliger, Chief of Emergency Services, be appointed to serve on the Tidewater Emergency Medical Services Board. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. Chairman Alphin moved that Elaine Butler be reappointed to serve on the Board of Building Appeals representing the Carrsville District. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. Chairman Alphin moved that Patricia Sowell be reappointed to serve on the Paul D. Camp Community College Board. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. Chairman Alphin moved that Hazel Edwards be reappointed to serve on the Southeastern Tidewater Opportunity Project. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. Supervisor Darden moved that Marian Neighbors be reappointed to serve on the Blackwater Regional Library Board. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. 5 Supervisor Darden moved that Glyn T. Willis be recommended to the Circuit Court Judge to represent the Windsor District on the Board of Zoning Appeals. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. SPECIAL PRESENTATION/APPEARANCE Chairman Alphin formally recognized the members of the County Sesquicentennial Committee and Supervisor Casteen moved that the following Resolution be adopted: RESOLUTION TO HONOR THE EFFORTS OF THE ISLE OF WIGHT COUNTY SESQUICENTENNIAL COMMITTEE WHEREAS, the Isle of Wight County Sesquicentennial Committee was established in 2008 for the purpose of working with the Virginia Sesquicentennial of the American Civil War Commission, the comprehensive statewide initiative, to plan for and commemorate this significant milestone in our state and national history: the 150th anniversary of Virginia's participation in the American Civil War; and, WHEREAS, in 2014, the Sesquicentennial Committee developed a multi- faceted, multi-day event in downtown Smithfield to commemorate the Battle of Smithfield by engaging visitors at various locations through tours, interaction with living historians, educational programming, a new Civil War exhibit at the Isle of Wight County Museum, lectures and more; and, WHEREAS, the Committee worked with the State Commission to utilize these resources: the Commission’s 53-foot tractor-trailer “museum on wheels:” Civil War 150 HistoryMobile; the Virginia Historical Society’s panel exhibit: An American Turning Point: The Civil War in Virginia; and the Library of Virginia’s document digitization and access program: Civil War 150 Legacy Project; and, WHEREAS, little was known about the Battle of Smithfield until the Sesquicentennial Committee conducted extensive research and published an 6 in-depth booklet about the battle and then developed an educational program with an electronic educational package and study guide for students; and, WHEREAS, the Committee coordinated with the Isle of Wight County Division of Historic Resources and the Isle of Wight County Museum to host eighty-eight separate events to commemorate the Sesquicentennial; and, WHEREAS, the Committee was one of thirteen committees across the Commonwealth honored by the Commission with a Sesquicentennial Leadership Commendation Award for its support in furthering the goals of the Commission. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia, recognizes and honors the efforts of the citizens and staff who served on the Isle of Wight County Sesquicentennial Committee. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. // Jerry Key, Franklin Residency, updated the Board on completed VDOT maintenance and repair projects. CITIZENS’ COMMENTS Albert Burckard of Carrollton offered his apology at any offense taken by the Board and Planning Commission members responsive to signs being held up by citizens during recent meetings of these bodies. Dick Grice of Smithfield requested that Item 10(c), 10(d) and Item (11) on the agenda be tabled and he recommended that both parties should agree to enter into binding arbitration with respect to Item (11). He commented on the need for a review of the market analysis with respect to the findings associated with the County’s Pay and Classification Study which ignored 7 other adjoining counties’ wage structures such as Surry and Southampton and suggested instead that the County should be competing with the Cities of Chesapeake and Norfolk and the Counties of Williamsburg and York. Glen Musick spoke against any additional County funds being spent in relation to a lawsuit between the County and the Carrollton and Windsor Volunteer Fire Departments and their unsigned Facilities Use Agreement. Sam Cratch of the Newport District commented that funding for the Carrollton and Windsor Volunteer Fire Departments are taxpayer funds. Gwendalyn Sykes, 6090 Old Stage Highway, addressed the Board regarding code interpretation issues she is experiencing with the building of a detached garage. Jane March of Carrsville commented that citizens feel as if they are having their right to decide on County issues taken away. Victoria Hulick of Creek Side Drive asked that funding to be restored to the Carrollton Volunteer Fire Department. William McCarthy of Carrollton addressed the lack of funding by the County to the Carrollton and Windsor Volunteer Fire departments due to unsigned Facility Use Agreements and he requested restored funding. Sarah Stephenson of Zuni requested that funds be restored immediately for the Carrollton and Windsor Volunteer Fire departments. Keith Johnson, Carrollton Volunteer Fire Department member, notified the Board of a lack of trust towards the Board from that Department’s members. He stated these members have been disrespected, ignored and treated unfairly and withholding funding has put them at risk with regard to properly maintaining equipment and serving the community. He corrected a false statement that the Department is using County funds to pay for its legal fees and he requested $254,000 in funding be restored immediately or a lawsuit will be initiated. 8 Cynthia O’Reilly recalled a fire which had occurred at her residence and requested funding to be restored to the Carrollton and Windsor Volunteer Fire Departments. Walter Bernacki, Windsor Volunteer Fire Department member, asked the Board to restore funding to that Department so that it may continue to operate in a safe manner. Durwood Scott of Windsor requested the Board to release funding to the Windsor Volunteer Fire Department in order that unnecessary funds for legal and court costs can be avoided. Jesse Gwaltney of Windsor acknowledged the County Administrator and staff for their leadership abilities in the absence of same from the Board. Dale Scott, member of the Windsor Volunteer Fire Department, encouraged the Board to release the operating funds for the Carrollton and Windsor Volunteer Fire Departments noting that these Departments continue to serve this County with the same dedication and professionalism in the absence of funding last year. Fred Mitchell, member of the Carrollton Volunteer Fire Department, submitted a petition containing the signatures of 270 citizens in support of the Carrollton and Windsor Volunteer Fire Departments. He commented that the Facilities Use Agreement is a mandate rather than an agreement and he requested funding be restored to those departments. Stephen Test, Law Firm of Williams Mullins, attorney for the Windsor Volunteer Fire Department, asked for a display of hands from citizens in the audience in support of the volunteer fire fighters. He noted these volunteers have displayed a no-quit attitude and will continue to do so even though funding is being withheld by the County. He identified the Memorandum of Understanding as being the issue with the Windsor Volunteer Fire Department and it is his opinion that the change with the Facilities Use Agreement appears to him to be a breach of that contract. He asked the Board to reconsider its position and to ignore staff’s recommendation. He stated the funds have been allocated to the Windsor Volunteer Fire 9 Department and it is a mandate of the County that all departments be treated equally. He stated trust is at stake with this issue and many people have lost that trust with the Board. He advised that the Windsor Volunteer Fire Department desires to be treated fairly and equally with other volunteer fire stations in the County and wants the immediate release of all funds allocated to that Department. He requested the Board to reconsider its position on this issue and advised that if funding is not restored immediately, the Windsor Volunteer Fire Department will have no choice but to instigate litigation against the County. Joel Acree, Chief of the Carrollton Volunteer Fire Department, requested the Board to reinstate funding for the fire departments and work with them towards a resolution. Herb DeGroft of Mill Swamp Road requested the Board to fund the fire departments and continue to work towards a resolution with respect to the unsigned Facilities Use Agreement. He further requested that the Board take an official vote to negotiate a less onerous payment schedule with the Western Tidewater Water Authority. Jim Henderson of Carrollton requested the Board to reverse its vote taken on February 11, 2015 with respect to the Route 460 bypass route. T. Grayson Dean, member of the Carrollton Volunteer Fire Department, commented that choices made dictate the life that is lived and asked how the Board will lead its life if County citizens are denied public safety. Justin Skyler, member of the Carrollton Volunteer Fire Department, respectfully requested that funding for that Department be restored. Chandler Parker, member of the Carrollton Volunteer Fire Department, requested restored funding for that Department for the sake of continued operations. Daniel Vinyard, member of the Carrollton Volunteer Fire Department, requested restored funding for that Department. 10 Rick Gillerlain of the Newport District requested restored funding for the Carrollton and Windsor Volunteer Fire Department and continued dialogue regarding the Facilities Use Agreement. Lt. Tyler Harrison, Carrollton Volunteer Fire Department, requested restored funding for the Carrollton and Windsor Volunteer Fire Departments. Lt. Darryl Caldwell, Carrollton Volunteer Fire Department, requested restored funding for that department so that it can continue a high level of training and proper equipment to ensure the highest level of care. Scott Speers, member of the Carrollton Volunteer Fire Department, asked the Board to work towards a resolution of the issues associated with the Facilities Use Agreement. Dane Scott, member of the Windsor Volunteer Fire Department, asked the Board to release funding to that Department. Shelley Perry of Melissa Drive addressed her support of a Facilities Use Agreement with the County’s volunteer fire and rescue organizations and spoke against funds being withheld from its volunteer organizations who are dedicating their time for free. Betsy Egan spoke regarding the unsigned Facilities Use Agreement between the County and the Carrollton and Windsor Volunteer Fire Departments and she asked the Board to reconsider Mayor Richardson’s plan regarding the Route 460 Bypass. Chairman Alphin requested County Administrator Seward to investigate Ms. Sykes’ concerns regarding code interpretations. // Chairman Alphin declared a break. PUBLIC HEARINGS 11 Chairman Alphin called for a public hearing on the following: A. Conditional Use Permit for 17541 Scott’s Factory Road to Allow for Custom Manufacturing on the Site Trenton S. Blowe, Planner, presented the Condition Use Permit application. Chairman Alphin called for persons to speak in favor of or in opposition to the Conditional Use Permit. No one appeared and spoke. Chairman Alphin closed the public hearing and called for comments from the Board. Supervisor Darden moved that the CUP be approved as conditioned by the Planning Commission with the additional condition of a six-month inspection for all buildings to be brought up to code. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. Chairman Alphin called for a public hearing on the following: B. Conditional Use Permit to Allow a Car Wash on Parcel 9C-2 of Eagle Harbor Subdivision, Eagle Harbor Parkway Mr. Blowe represented the Conditional Use Permit application. Chairman Alphin called for persons to speak in favor of or in opposition to the Conditional Use Permit. Albert Burkhardt on behalf of the Carrollton Civic League spoke in support of the Conditional Use Permit. Chairman Alphin closed the public hearing and called for comments from the Board. 12 Supervisor Bailey moved that the CUP be approved as conditioned by staff and the Planning Commission. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. At the suggestion of Chairman Alphin, it was the consensus of the Board that the public hearings on the Resolution Approving the Amendment of the Comprehensive Plan to Provide for Land Use Changes in Accordance with the ISLE 2040 Plan and the Amendment and Reenactment of Isle of Wight County Code to Provide for Revisions Based on the ISLE 2040 Plan be heard simultaneously. County Administrator Seward and Richard Rudnicki, Assistant Director of Planning and Zoning, provided a PowerPoint presentation outlining the Plan’s history to date, the reasons associated with its development, changes, the pros and cons associated with its adoption or denial and, staff’s recommendation that the Board adopt the Plan as recommended by the Planning Commission and staff. Chairman Alphin called for those to speak in favor of or in opposition. Dick Grice of Smithfield commented that the Plan does not provide a near- term solution to the County’s ongoing water expenditure challenge. He recommended deferral of the waterline, sewer and water tank expenditure in Gatling Pointe until the Nike Park Road Development Service District expansion has active developers ready to participate in those infrastructure costs and that funds be redirected to water and gas for the Shirley T. Holland Industrial Park for economic growth. He further recommended that the County enter into a ten-year agreement with the Town of Smithfield and, in the interim, discuss with the Town of Smithfield its participation in the agreement. Victoria Hulick of Creek Side Drive commented that the proposed Plan allows for too much growth. She recommended developing a better relationship with the Town of Smithfield and retention of the rural atmosphere. She advised that the public feels they are not being heard and recommended a plan that can be supported by all. 13 William McCarthy of Carrollton endorsed the plan proposed by Dick Grice. He stated the Board is not listening to what the community wants and he recommended that time be taken to explain the Plan. Jim Henderson of Carrollton commented that he does not feel adequate time has been allocated towards the development of the proposed Plan and he recommended denial of the Plan at this time. He expressed concern with inflated projections of growth and water; wetlands issues and an increase in taxes without bringing in economic development. He recommended full funding of the Economic Development Department and stated that water needs to be brought to the pad-ready site at the Shirley T. Holland Industrial Park. Lawrence Pitt of Smithfield commented the proposed Plan shifts development cost from developers to taxpayers and developers have traditionally paid the cost of new utility infrastructure. He stated under the proposed Plan, the County must borrow monies to fund the $12 million dollar cost to extend utility infrastructure into the expanded Newport Service District and water and sewer already exist to serve Gatling Pointe. He stated the County already has an abundance of approved subdivisions and growth or lack of is market driven and fluctuates with the rise and fall of the economy which is supported by the creation of jobs. He recommended instead that funds be directed to the Shirley T. Holland Industrial Park which will attract industry, provide jobs, generate income and create a demand for housing. He stated the perception is that citizens are not being listened to or their involvement welcomed which has caused citizens to lose respect and confidence in the Plan. He stated consultants promoting the Plan are debunked by other consultant reports obtained by the public; the population numbers are inflated, changed or not accurately explained; and, legal action is threatened. He stated the cost of infrastructure is in conflict with County generated documents and there is a pending lawsuit against the Plan and he requested that it be reviewed and considered at a later point in time. Herb DeGroft of Smithfield stated the Resolution and Plan were publicly advertised as two separate public hearings and in combining them, the public notice has been violated. He stated when the Board voted on the agenda earlier in the meeting, those two issues were not combined into one public 14 hearing. He stated it will be a long time before a sufficient amount of people relocate to the County; infrastructure costs will be staggering; transportation/school bond issues will offset any savings anticipated with the purchase of water; the number of vehicles that will be on the road need a VDOT study; and, the increase in the number of units per acre in the County will produce additional runoff into the Chesapeake Bay. Curtis Peterson of Rescue pointed out there are numerous differences of opinion from the community on the proposed Plan and he requested the Board to table the issue until a more acceptable plan is developed. Betsy Egan of Smithfield recommended the Board proceed with adopting the Zoning Ordinance with her recommendation to limit maximum density to ten units per acre in the Newport Development District and that the Comprehensive Plan be modified to remove the expansions which are not justified. She further recommended that the County work with the Town of Smithfield regarding the water line to Gatling Pointe and instead use the $5 million on schools and economic development initiatives. Fred Mitchel of Carrollton recommended allowing the economy to grow and listening to the surrounding community as the growth comes forward. Shelley Perry of Melissa Drive recommended denial of the Plan noting it is too much growth at one time and she requested the Board to let the economy dictate what is needed. Pat Clark of Carrollton requested the Board to postpone any action on the ISLE2040 Plan until 2016 when the Comprehensive Plan is due for revision. Glen Musick of Windsor requested the Board revisit the issue when the new Board members take their seats in 2016. Paul Robbins of the Newport District recommended keeping the 2008 Comprehensive Plan intact. Richard Gillerlain of the Newport District commented that the recommendation from the Planning Commission was not a unanimous one 15 and at the special meeting of the Planning Commission, 34 points from citizens and members of the Planning Commission had been captured by staff, but were not considered. Bill Herford of Carrollton recommended that the Board take additional time to study the Plan. Bill Egan of Smithfield addressed concerns associated with the method used to develop the Plan. Dale Scott of Windsor spoke in opposition to the Plan stating it is opposed by the residents of the Newport District. He stated he is in favor of growth, but it should be distributed throughout all development districts for the benefit of all. He recommended that the amount of time allowed citizens to address topics of concern should be increased. Bobby Edwards of Bob White Road addressed the ISLE2040 Plan and the Facilities Use Agreement commenting that County residents are extremely upset about these issues. He recommended that the current Comprehensive Plan remain intact. Dane Scott of Windsor referred to the negative public relations about the ISLE 2040 Plan and the Facilities Use Agreement, noting they are the cause for the lack of industries wanting to relocate to the County. Albert Burckard of the Newport District commenting that no citizens have spoke in favor of the Plan, encouraged the Board to deny it. Chairman Alphin closed the public hearing and called for comments from the Board. Supervisor Bailey commented on the wetness of the Newport District, particularly Nike Park and Sugar Hill roads. He stated no one in the Newport District is in favor of it and he recommended denying it or tabling it until 2016 when new Board members will be sitting on this Board and when the new Comprehensive Plan will go into effect. 16 Supervisor Jefferson commented that the proposed is only a plan and growth must be planned for. He stated he is not in favor of delaying action until the arrival of the new Board members as this issue is this Board’s responsibility. Supervisor Casteen commented that he would like to have seen some support from the citizens expressed and he agrees with denying it at this time. Supervisor Darden commended staff on its work on the Plan noting that a balance of growth, businesses and people are essential. Chairman Alphin commented that he cannot find a significant reason for the proposed Plan’s implementation and he recommended that this issue be tabled. On motion of Supervisor Bailey, the Resolution Approving the Amendment of the Comprehensive Plan to Provide for Land Use Changes in Accordance with the ISLE 2040 Plan and the Ordinance to Amend and Reenact the Isle of Wight County Code to Provide for Revisions Based on the ISLE 2040 Plan were denied by a vote of (4-1) with Supervisors Alphin, Darden, Casteen and Bailey voting in favor of the motion and Supervisor Jefferson voting against the motion. COUNTY ATTORNEY’S REPORT County Attorney Popovich provided a PowerPoint presentation outlining historical background information and events/developments to date associated with petitions for the payment of contributions to the Windsor and Carrollton Volunteer Fire Department received as a result of the Board’s decision to withhold contribution funding resulting from those department’s failure to come to agreement with the Board on the proposed Facility Use Agreement for each station. He advised that the issue at hand is whether or not the Board is to expend the public funds that were previously allocated as contributions to those departments pursuant to the FY2014/15 budget. He advised that as that fiscal year has ended, those funds have reverted back into the General Fund and should the Board feel it necessary to provide those funds to the two departments, the Board would need to take action to reappropriate those dollars in order to lawfully expend them. He advised the 17 Board of his opinion that the claim be denied due to the authority granted to governing bodies places upon that body to determine how, when and where to expend public dollars. He advised that correspondence has been received from the law firm of Williams Mullen indicating that there is movement towards a possible resolution and it is at the Board’s discretion which way they would like to proceed in this matter. Chief of Emergency Services, Jeffrey Terwilliger, advised that there are four remaining unresolved issues which include the terms of the agreement, grass cutting at the specific locations, the disbursement of funds and certain designated language. Responsive to comments made under Citizens’ Comments, Supervisor Darden advised that certain problems have been reported by the Medical Examiner and currently the Chief of Emergency Management has no policies or procedures in place and the Facilities Use Agreement is a tool by which to address those problems. Noting the closeness of reaching an agreement on this issue, Supervisor Casteen moved that County Attorney Popovich be directed to continue negotiations with the Carrollton and Windsor Fire Department’s legal counsel and that this matter be tabled for further consideration by the Board at its August 27, 2015 meeting. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. // Following a five-minute break, Chairman Alphin called the meeting back to order. // COUNTY ADMINISTRATOR’S REPORT Jimmy Sanderson, Davenport & Company, responsive to an approved financing by the Western Tidewater Water Authority, requested the Board’s 18 consideration of a resolution approving the financing of energy efficiency improvements, as required under the service agreement with the Western Tidewater Water Authority that each member jurisdiction approve any debt of the Jail Authority. Supervisor Jefferson moved that the following Resolution be adopted: RESOLUTION OF THE BOARD OF SUPERVISORS OF THE COUNTY OF ISLE OF WIGHT, VIRGINIA APPROVING THE FINANCING OF ENERGY EFFICIENCY IMPROVEMENTS BY THE WESTERN TIDEWATER REGIONAL JAIL AUTHORITY The Western Tidewater Regional Jail Authority (the "Authority") was created pursuant to Article 3.1, Chapter 3, Title 53.1 of the Code of Virginia of 1950, as amended, by the City of Franklin, Virginia, the County of Isle of Wight, Virginia, and the City of Suffolk, Virginia (collectively, the "Member Jurisdictions"). As authorized by a resolution adopted by the board of directors of the Authority on June 23, 2015 (the "Authority Resolution"), a copy of which is attached as Exhibit A, the Authority proposes to finance the acquisition, construction and installation of certain energy efficiency improvements (collectively, the "Equipment"), which Equipment is expected to generate operating cost savings for the Authority, and the related closing costs (collectively, the "Financing") in an amount not to exceed $5,000,000. The Board of Supervisors of the County of Isle of Wight, Virginia (the "Board of Supervisors"), has received a presentation regarding the proposed terms of the financing and has been informed that the goal of the Authority in approving the Financing is to secure financing for the Equipment that generates cost savings over the life of the expected operating cost savings for the Authority and the Member Jurisdictions. The Authority approved the Financing as either a lease/purchase transaction (a "Lease Financing") or a revenue bond transaction ("Bond Financing"). 19 Depending on the final structure of the Financing, the Amended and Restated Service Agreement dated as of April 15, 2011 (the "Service Agreement"), by and among the Authority and the Member Jurisdictions, the Authority will have different closing requirements. Under Sections 4.5 and 4.1 of the Service Agreement, each Member Jurisdiction provides a moral obligation pledge to fund operating and debt service expenses of the Authority based its pro rata share of the Authority's expenses as set forth in the Service Agreement. If the Financing is structured as a Lease Financing, an amendment to the Service Agreement will be required (among other closing items) to permit the lease of the Equipment and the granting of a security interest therein. If the Financing is structured as a Bond Financing, the Service Agreement requires an update to the amount of debt service payable by the Authority (among other closing items). The Board of Supervisors desires (i) to consent to the Financing within the parameters established by the Authority Resolution and in either proposed structure and (ii) to authorize officers of the County to take such actions as may be necessary to close the Financing. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia, that: 1. The County of Isle of Wight, Virginia (the "County"), hereby consents to the Financing in an amount not to exceed $5,000,000 and otherwise in accordance with the parameters established under the Authority Resolution and in either of the proposed structures for the purposes described in Recitals B and C above. Notwithstanding the foregoing, the County's consent is subject to the adoption of similar resolutions by the governing bodies of the other Member Jurisdictions. 2. The County hereby acknowledges and reaffirms its obligation to pay operating and debt service expenses of the Authority as provided in the Service Agreement. Any such payment will be subject to the appropriation of funds by the Board of Supervisors of the County and shall constitute a moral, non-binding payment obligation. In no event shall the obligation of 20 the County under Sections 4.5 and 4.1 of the Service Agreement be deemed to constitute a debt within the meaning of the Constitution and the laws of Virginia. 3. If the Financing is structured as a Lease Financing, the County Administrator and such other officers of the County as she may designate are hereby authorized and directed to execute and deliver an amendment to the Service Agreement to permit the Lease Financing. If the Financing is structured as a Bond Financing, the County approves of the updating of the debt service information attached to the Service Agreement. 4. Regardless of the final structure of the Financing, the County Administrator and such other officers of the County as he may designate are hereby further authorized to execute and deliver such other documents as any such officer deems necessary or appropriate in connection with the Financing and take such further actions as any such officer deems appropriate in connection with such Financing. All actions taken by an officer of the County within the authority of this Resolution are hereby ratified and approved. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. // It was the consensus of the Board that the update from the Director of Economic Development on the Camptown Service District be deferred to the Board’s August 27, 2015 meeting. // Responsive to an inquiry from County Administrator Seward, it was the consensus of the Board that it conduct a Strategic Planning Retreat in mid- September. County Administrator Seward offered to include proposed dates for the retreat in the Board’s August 27, 2015 agenda. 21 // Responsive to a request from County Administrator Seward, Supervisor Casteen moved that the Board’s August 20, 2015 meeting date be moved to Thursday, August 27, 2015. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. // A request for staff authorization to submit a letter of request to the Virginia Fire Services Board for a fire and emergency medical services study agreement was represented by County Administrator Seward. Supervisor Bailey moved that staff be authorized to submit a letter of request to the Virginia Fire Services Board for the execution of a Fire/EMS Study Agreement with that agency. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. County Administrator Seward referenced the informational items contained in the agenda, as follows: Monthly Reports: Tax Levies & Collections as of June 2015; Cash Position; and, Statement of the Treasurer’s Accountability; Isle of Wight County Monthly Fire/EMS Call Summary and Other Statistics FY 2014/2015; Isle of Wight Sheriff’s Monthly Activity Report/June 2015; Isle of Wight Cooperative Extension Monthly Activity Report/June; Isle of Wight Website Statistics/June 2015; Solid Waste Division Litter Pickup; and, correspondence from Chamber of Commerce - Cary and Main Development UNFINISHED/OLD BUSINESS It was the consensus of the Board to defer the issue of impact of annexation to the Board’s August 27, 2015 meeting. NEW BUSINESS 22 Responsive to a discussion had with a landowner on Nike Park Road regarding the pedestrian/bicycling path, Supervisor Darden moved that the Community Development team and staff be directed to meet next week with the landowners that will be affected (but have not signed) by the pedestrian/bicycle path on Nike Park Road. The motion was adopted by a vote of (5-0) with Supervisors Alphin, Darden, Jefferson, Casteen and Bailey voting in favor of the motion and no Supervisors voting against the motion. Chairman Alphin brought up the past action taken by the Board in support a northern bypass on Route 460 and he inquired if it is still the Board’s position to remain with that route. Supervisor Darden commented that the proposed route provides access to Route 258; Route 607 and 636; an interchange at Route 258 and grade separation at Shiloh Drive Route; and, that the County has invested $20 million dollars in the Shirley T. Holland Intermodal Park which needs an access road. She stated for the Board to change its position would jeopardize the County from receiving any future funding and she recommended allowing the process to run its course. Jamie Oliver, Transportation Planner, commented that VDOT will objectively reevaluate if the project criteria and goals can be met and that no action by the Board is required at this time. Supervisors Bailey and Casteen concurred that taking no further action at this time is in the best interest of the citizens. Chairman Alphin moved that the Resolution in Support of the Recommended Preferred Alternative to U.S. 460 of January 13, 2015, adopted by the Board at its February 11, 2015 meeting, be rescinded. The motion was defeated by a vote of (1-4) with Chairman Alphin voting in favor of the motion and Supervisors Darden, Jefferson, Casteen and Bailey voting against the motion. // There being no further business, Chairman Alphin declared the meeting adjourned at 10:35 p.m. 23 __________________________ Rex W. Alphin, Chairman ___________________________ Carey Mills Storm, Clerk ISSUE: Regional Reports BACKGROUND: The Board of Supervisors has previously directed that an opportunity be provided for monthly status briefings from Board members who serve as representatives to the various regional committees and authorities on behalf of the County. RECOMMENDATION: Receive an oral report. ATTACHMENT: Listing of regional committees/authorities and Board representation OrganizationMemberTerm Expires Hampton Roads Economic Development AllianceDardenDec/Annually Hampton Roads Military Federal FacilitiesDardenNo Set Term Alliance Hampton Roads Planning District CommissionDardenNo Set Term Hampton Roads Transportation AccountabilityChairmanNo Set Term Commission Hampton Roads TransportationDardenNo Set Term Planning OrganizationAlternateNo Set Term Southeastern Public Service AuthoritySewardDecember 2017 Popovich/Alternate December 2017 Western Tidewater Regional Jail AuthorityAlphinNo Set Term JeffersonNo Set Term Seward/AlternateNo Set Term Western Tidewater Water AuthorityDardenJune 2018 CasteenJune 2018 SewardJune 2018 Popovich/Alternate June 2018 Regional Reports - Page 2 (Appointed by Board Vote) BOARD MEMBER REGIONAL REPRESENTATIVE Bo a r d s / C o m m i s s i o n s / C o m m i t t e e s N a m e D i s t r i c t Bl a c k w a t e r R e g i o n a l L i b r a r y B o a r d C o n n i e H e n d e r s o n / R e s i g n e d N e w p o r t J u l y 2 0 1 6 Bl a c k w a t e r R e g i o n a l L i b r a r y B o a r d M a r i a n N e i g h b o r s * A t - L a r g e J u n e 2 0 1 5 Bo a r d o f B u i l d i n g A p p e a l s H o w a r d M a n d e v i l l e W i n d s o r O c t o b e r 2 0 1 5 Bo a r d o f Z o n i n g A p p e a l s J o h n E . J o n e s / R E S I G N E D N e w p o r t F e b r u a r y 2 0 1 8 Co m m i s s i o n o n A g i n g T h e l m a W h i t e / R E S I G N E D C a r r s v i l l e J a n u a r y 2 0 1 5 Co m m i s s i o n o n A g i n g D e b r a L . F r a n k / R E S I G N E D S m i t h f i e l d J a n u a r y 2 0 1 5 Co m m i s s i o n o n A g i n g C a r e y W h i t l e y / R E S I G N E D S m i t h f i e l d O c t o b e r 2 0 1 5 Co m m i s s i o n o n A g i n g G r a c e K e e n A t - L a r g e S e p t e m b e r 2 0 1 5 Co m p r e h e n s i v e S e r v i c e s A c t / P o l i c y & M g m t . T e a m N a n c y M a y o E x - O f f i c i o Ha m p t o n R o a d s E c o n o m i c D e v e l o p m e n t A l l i a n c e D e e D e e D a r d e n J a n u a r y 2 0 1 5 Se n i o r S e r v i c e s o f S o u t h e a s t e r n V i r g i n i a J o s e p h S p r a t l e y , J r . F e b r u a r y 2 0 1 5 Vi r g i n i a A l c o h o l S a f e t y A c t i o n P r o g r a m ( S o u t h e a s t e r n ) K e l l y S a u b e r / R E S I G N E D I O W R e p r e s e n t a t i v e M a y 2 0 1 4 We s t e r n T i d e w a t e r D i s a b i l i t y S e r v i c e s B o a r d M i t c h e l l H u n t e r / R E S I G N E D C o m m u n i t y R e p . We s t e r n T i d e w a t e r D i s a b i l i t y S e r v i c e s B o a r d L e w i s R a w l s , J r . B u s i n e s s R e p . A u g u s t 2 0 0 1 * M a r i a n N e i g h b o r s i s n o t e l i g i b l e t o s e r v e a g a i n . Te r m E x p i r e s BO A R D S / C O M M I S S I O N S / C O M M I T T E E S (A p p o i n t e d b y B o a r d V o t e ) ISSUE: Fall Recreation Program Guide and County Fair Update BACKGROUND: Staff will provide a brief presentation on the Fall/Winter Recreation and Leisure classes and programs offered by the County’s Department of Parks and Recreation. The Isle of Wight County Fair Chairman and Director of Parks and Recreation will also update the Board on the activities planned for this year’s County Fair. Everyone is encouraged to attend the Isle of Wight County Fair to be held at the Joel C. Bradshaw Fairgrounds September 17-20, 2015. RECOMMENDATION: Receive a presentation. ATTACHMENTS: None August 27, 2015/Swr ISSUE: Motion - Approval of Zoning Classification Change for 3.5 Acres on Whispering Pines Trail from General Commercial (GC) to Rural Agricultural Conservation (RAC) for Continued Use of Property as a Campground and Campground Store BACKGROUND: Monteiro Enterprises LLC and Robert Pfeifer & Louis Monteiro Trustees have submitted an application for a change in zoning classification from General Commercial (GC) to Rural Agricultural Conservation (RAC) of approximately 3.5 acres of land located on the west side of Whispering Pines Trail (Rt. 650) Windsor, in the Carrsville Election District, to rezone the subject land from GC back to RAC in order to be able to replace one of the mobile homes on the property as conditioned by the Conditional Use Permit approval in 1990. In 1985 five acres of parcel 37-01-001A and parcel 37-01-001 were rezoned to General Commercial to accommodate the campground store at the campground (known as the American Sportsman Campground). In 1990, a variance was granted by the Board of Zoning Appeals to allow two single wide mobile homes at the campground to be occupied as residences. A conditional use permit was also approved in 1990 that specified that one of the mobile homes was to be occupied by the park manager and the other be occupied by immediate family of Conrad Ashe with the condition that a new zoning boundary plat be recorded to exclude the mobile home sites from the commercial zone. RECOMMENDATION: At its July 28, 2015 meeting, the Planning Commission recommended approval of the rezoning by a vote of 10-0. Staff recommends approval of rezoning application. ATTACHMENTS: August 27, 2015/Swr PC staff report and all associated attachments August 27, 2015/RDR/Woodland Solar Center LLC – Conditional Use Permit ISSUE: Motion - Approval of Conditional Use permit to Withdraw Properties at 18222 Longview Drive from the Longview Agricultural/Forestal District to Allow for a Solar Farm to be Operated on the Site BACKGROUND: The request is for the Board’s consideration of an application of Woodland Solar Center, LLC, applicant, and Jesse and James Oliver, owners, for a Conditional Use Permit on 200.00 acres of a total 213.15 acres, composed of five parcels of land, located at 18222 Longview Drive in the Windsor Election District. The application includes a request to withdraw the properties in question from the Longview Agricultural/Forestal District to allow for a utility service (Solar Farm) to be operated on the site. The property in question has been actively farmed for an extended period of time by the Oliver family. The property was placed in the Longview Agricultural/Forestal District and land use taxation classification to support its use as such. In 2014, a small piece of the site around the farm buildings and house was removed from these classifications and rezoned to Rural Residential as a separate residential lot. Since that time the owner has been approached by the applicant for the purpose of developing the farm land for a solar farm. The request for removal from the Agricultural/Forestal District was reviewed by the Agricultural/Forestal Committee on July 1, 2015 and removal was recommended at that time. RECOMMENDATION: At its July 28, 2015 meeting, the Planning Commission recommended approval of the Conditional Use Permit and removal from the Agricultural/Forestal District by a vote of 9-0. Staff recommends approval of the CUP and removal from the Agricultural/Forestal District as presented. August 27, 2015/RDR/Woodland Solar Center LLC – Conditional Use Permit ATTACHMENTS: PC Staff Report and All Associated Attachments August 27, 2015/TSB ISSUE: Resolution – Amendment of Land Use Designation for Conservation Easement for Land Owned by Brewer’s LLC located East of Route 10/32 and South of Route 32/258 BACKGROUND: Brewer’s LLC, owner and Stokes Environmental Associates Ltd. applicant, have applied for a Comprehensive Plan Amendment on 111.442 acres of a total 161.142 acres, composed of two parcels in the Windsor Election District. The purpose of the application is to amend the Comprehensive Plan from Business & Employment and Suburban Estate to Resource Conservation for the establishment of a conservation easement. The two parcels consist of open field and wetlands, entirely forested land with no roads or other development. The site is predominantly non-tidal forested wetlands, but does include significant areas of uplands along the east side of the parcel. There is an upland pine plantation within the southeast corner of the parcel. Parcel 33-01-013A is currently zoned General Commercial (GC), and the parcel 33-01-014 is zoned Rural Agricultural Conservation (RAC). RECOMMENDATION: At its July 28th meeting, the Planning Commission recommended approval of the Comprehensive Plan Amendment with a vote of 9-0 consistent with the recommendation of staff. Staff recommends approval of the application contingent upon the applicant not contesting the change in zoning for parcel 33-01-013A to RAC, upon completion of the conservation easement process. August 27, 2015/TSB ATTACHMENTS: - Resolution - Resolution adopted by the Planning Commission - PC Report RESOLUTION TO AMEND THE COMPREHENSIVE PLAN TO REVISE MAP 4-9 NEWPORT DEVELOPMENT SERVICE DISTRICT LAND USE PLAN WHEREAS, Brewers LLC requested a change to the Isle of Wight County Comprehensive Plan, specifically Map 4-9 Newport Development Service District Land Use Plan, affecting 111.442 acres composed of two parcels of land (parcel 33-01-013A consisting of 6.442 acres and parcel 33-01-014 consisting 105 acres) located east of Route 10/32 and south of Route 32/258 in the Windsor Election District for the purpose of amending the land use designation from Business & Employment and Suburban Estate to Resource Conservation for the establishment of a conservation easement; and, WHEREAS, on July 28, 2015 the Planning Commission in accordance with Section 15.2-2229 of the Code of Virginia, by resolution, recommended the approval of the amendment to the Comprehensive Plan, and, WHEREAS, the Isle of Wight County Board of Supervisors, upon recommendation of the Isle of Wight County Planning Commission, finds it advisable to amend the Comprehensive Plan, specifically Map 4- 9 Newport Development Service District Land Use Plan, and, WHEREAS, the Isle of Wight County Board of Supervisors has given notice and held a public hearing on said amendment to the Comprehensive Plan on August 27, 2015, as required by Section 15.2- 2204 of the Code of Virginia. NOW, THEREFORE, BE IT RESOLVED that the Isle of Wight County Board of Supervisors hereby adopts the revisions to Map 4-9 Newport Development Service District Land Use Plan of the Isle of Wight County Comprehensive Plan, as requested by Brewers LLC. Adopted this 27th day of August, 2015. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to Form: Mark Popovich, County Attorney Qtrly Financial Report 1st Qtr FY15/MT/ B & F ISSUE: Staff Report – Quarterly Financial Report – 4th Quarter FY2015 BACKGROUND: Staff has compiled information relative to the County’s financial performance for the 4th quarter ended of FY 15. A brief presentation will be made on the status and implications of the County’s financial performance. RECOMMENDATION: For the Board’s information. ATTACHMENTS: Information to be provided at the August 27, 2015 meeting. ISSUE: Resolution – Authorize the Submission of a Virginia Recreational Trails Grant Application BACKGROUND: Staff is requesting authorization to make application to the Department of Conservation and Recreation Recreational Trail Program (RTP) for $240,487. The grant program is an 80/20 match and the County’s portion of the funding will be $60,122. A portion of that amount will be offset by a commitment of volunteer labor. We estimate the value of the volunteer labor will be $5,760, leaving a balance of $54,362, and those funds are available in the Grants Fund Unassigned Fund Balance. If awarded, funding will be used for the construction of a beginner motorized ATV trail at Heritage Park. This will be an innovative facility and serve as a model for others in the state. The trail is a part of the Board’s adopted Master Plan for Heritage Park. BUDGETARY IMPACT: The budgetary impact is estimated to be $54,362 which is available for appropriation from the Grants Fund Unassigned Fund Balance if awarded the grant. RECOMMENDATION: Adopt a resolution authorizing the County to apply for RTP grant funds. ATTACHMENTS: - Resolution - Heritage Park ATV Trail Concept Plan - Heritage Park Master Plan – Pages 27-30 Item G - Heritage Park Master Plan Appendix C Heritage Park Public Hearing Minutes - Letter of Support from the Peninsula Trail Riders and Tidewater Dirt Riders Inc. A RESOLUTION AUTHORIZING THE SUBMISSION OF A VIRGINIA RECREATIONAL TRAILS GRANT APPLICATION WHEREAS, the County’s adopted Heritage Park Master Plan provides for an ATV Trail at Heritage Park; and, WHEREAS, federal funding for the construction of the ATV Trail is available through the Virginia Department of Parks and Recreation Recreational Trail Program (RTP). NOW, THEREFORE, BE IT RESOLVED THAT: 1. The County Administrator be authorized to make formal application to the Virginia Department of Conservation and Recreation (DCR) for funding assistance; 2. Any fund assistance received be used for implementation and completion of the Heritage Park ATV Trail within the specified time frame; 3. Isle of Wight County hereby certifies that project funding is currently available and is committed for the completion of this project while seeking periodic reimbursement through the Recreational Trails Program. 4. We are aware that the RTP funding, if approved, will be paid on a reimbursement basis. This means we may only request payment after eligible and allowable costs have already been paid to our vendors and evidence of such has been provided to DCR. 5. We acknowledge that the assisted trail project will have an assigned life expectancy assigned to it and that the facility must be maintained to standards suitable for public use. 6. We acknowledge that we are responsible for compliance with the National Environmental Policy Act, Endangered Species Act, Historic Preservation Act, Executive Orders 11988 and 11990 ( Floodplain Management and Wetlands Protection) and all other applicable state and federal laws; 7. We acknowledge that appropriate opportunity for public comment has been provided on this application and evidence of such is a required component for approval. 8. This resolution becomes part of a formal application to the Virginia Department of Conservation and Recreation. Adopted this 27th day of August 2015. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to form: Mark C. Popovich, County Attorney Peninsula Trailriders Inc & Tidewater Dirt Riders Inc “Two of the oldest off-road motorcycle clubs in Virginia” circa 1976 To: Mr. Mark Furlo From: Mr. George H. Greer Subject: Establishment of a youth motorcycle/ATV riding area in Isle of Wigth County Officers of the Peninsula Trailriders Inc (based in Smithfield, Va) and the Tidewater Dirt Riders Inc (based in Portsmouth, Va) have agreed to provide assistance to Isle of Wight County as required for the establishment of a youth motorcycle/ATV off road riding area in Isle of Wight County. The clubs will provide volunteer manpower and assistance as required to ensure a successful completion of this youth riding area if funding is approved. As a minimum, assistance and guidance will be provided as follows. a) Provide the necessary labor to design and establish a riding area. This includes a preliminary marking of all areas for county approval and final completion of trails within the riding area. b) Assist and provide guidance in the determination of parking requirements for towing and spectator vehicles. This includes size of the parking area, site preparation and required labor. c) Provide expertise and labor to properly install county provided markers for use in identifying the trail head and the trail system. This includes proper placards required to establish directional requirements of the trails and any placards required to identify hazards in or adjacent to the trail area. Assistance will also be provided to in the proper design, size, and placement of all trail placards and any other placards deemed necessary by the county. d) Provide labor for the design and contruction of ramps required to unload and load motorcycles/ATV’s from standard size pick up trucks. e) Assist in the design requirements and placement of any shelter, picnic table or shaded rest areas. f) Assist in the formulation and establishment of rules, regulations and warnings to be posted in and around the riding area. The Peninsula Trailriders and the Tidewater Dirt Riders each have over 35 years of extensive experience in the establishment and maintenance of motorcycle off road trail systems. Both clubs would consider it a privilege to provide assistance in the establishment of a motorized youth trail riding area in Isle of Wight County. Please feel free to contact me if any additional information is desired. Sincerely, Mr. George H. Greer Smithfield, Va. (757) 272-2705 ISSUE: Resolution – Implementation of Compensation and Classification Study BACKGROUND: The Board received the results of the Classification and Compensation Study recommendations from Evergreen Solutions, LLC at the June 18, 2015 meeting and referred the item to the Board’s Personnel Committee for review and recommendation to the Board of Supervisors. The Personnel Committee met on August 13, 2015 and has recommended implementation of the recommendations from Evergreen Solutions, LLC. This amendment will re-calibrate the Plan to ensure internal and external equity, alleviate recruitment and retention challenges and update job descriptions and Fair Labor Standards Act (FLSA) overtime exemption designations. Chapter 1: Personnel, Article III, Sections 3.3 and 3.6 and Article IV, Sections 4.3-4.6 of the County Policy Manual, which currently establishes provisions regarding maintenance of the compensation plan and salary administration rules, will need to be amended in order to ensure appropriate maintenance and administration of the County’s Classification and Compensation system in accordance with the amended Plan as recommended by the Study. Additionally, Sheriff Mark A. Marshall desires to include Sheriff’s Office employees in the County’s Pay Plan. A Memorandum of Agreement between the Board of Supervisors and Sheriff Mark A. Marshall is needed to incorporate the Sheriff’s Office positions and personnel within the amended Plan and policies associated with classification and compensation. This Agreement stipulates the Sheriff’s Office will coordinate with the County’s Department of Human Resources on all classification and compensation matters to ensure internal and external equity is maintained. The amendment of the revised Plan as recommended by Evergreen Solutions, LLC, will facilitate the inclusion of the Sheriff’s Office employees. BUDGETARY IMPACT: Total of all funds to include addition of the Sheriff personnel is approximately $817,230. Funding of $350,000 was budgeted as an estimate to address the cost impact to the General Fund and is nearly sufficient to fully address the General Fund costs associated. An additional $263,574 is required to incorporate the Sheriff and Animal Control staff into the Plan. Staff has identified frozen vacancies to cover the differential implementation costs so that all staff can be addressed simultaneously to place all personnel under one Pay Plan umbrella without tax impact. RECOMMENDATIONS: Adopt the resolutions to effectuate the amendments to the FY 2015- 2016 Position Classification and Compensation Plan and County Policy Manual, effective October 1, 2015. Authorize execution of the Memorandum of Agreement between the Board of Supervisors and Sheriff Mark A. Marshall, effective October 1, 2015. ATTACHMENTS: - Resolution to Amend the Position Classification and Compensation Plan recommended as part of the Classification and Compensation Study Performed by Evergreen Solutions, LLC - Proposed Amended FY 2015-2016 Position Classification and Compensation Plan - Resolution to Amend Chapter 1: Personnel, Article III, Sections 3.3 and 3.6 and Article IV, Sections 4.3-4.6 of the County Policy Manual - Memorandum of Agreement between the Board of Supervisors and Sheriff Mark A. Marshall RESOLUTION TO AMEND THE POSITION CLASSIFICATION AND COMPENSATION PLAN RECOMMENDED AS PART OF THE CLASSIFICATION AND COMPENSATION STUDY PERFORMED BY EVERGREEN SOLUTIONS, LLC WHEREAS, the Board of Supervisors approved the FY 2015-2016 Position Classification and Compensation Plan in accordance with the Annual Operating Budget; and, WHEREAS, the Board of Supervisors desires to amend the FY 2015- 2016 Position Classification and Compensation Plan resulting from the Classification and Compensation Study performed by Evergreen Solutions, LLC, as referenced in the attached exhibit. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the FY 2015-2016 Position Classification and Compensation Plan is hereby amended effective October 1, 2015 and shall remain in effect until amended by the Board. Adopted this 27th day of August, 2015. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to Form: Mark C. Popovich, County Attorney ISLE OF WIGHT COUNTY, VIRGINIA POSITION CLASSIFICATION AND COMPENSATION PLAN 2015 - 2016 Fiscal Year revised 10/1/2015 GradeMinMidMax Exempt Nonexempt Title 101 $21,025 $26,807 $32,589 NAthletic Clockkeeper/Bookkeeper $10.11 $12.89 $15.80 NBefore & After School Program Worker N Convenience Center Attendant N Junior Counselor NMarket Event Assistant N Office Assistant N Visitor Center Advisor 102 $22,076 $28,147 $34,218 N Book Keeper/ Scorekeeper $10.61 $13.53 $16.45 N Receptionist/Switchboard Operator 103 $23,180 $29,555 $35,929 $11.14 $14.21 $17.27 104 $24,339 $31,032 $37,725 NAssistant Registrar $11.70$14.92$18.14 105 $25,556 $32,584 $39,612 NKennel Assistant $12.29 15.67 $19.04 NMaintenance Worker I 106 $26,834 $34,214 $41,593 N Deputy Registrar $12.90 $16.45 $20.00 N Heavy Equipment Operator I N Human Resources Assistant N Maintenance Worker II N Market Event Supervisor N Parks & Grounds Attendant N Sanitation Equipment Operator N Site Supervisor 107 $28,176 $35,925 $43,673 N Deputy Clerk I $13.55 $17.27 $21.00 N Utilities Accounting Technician N Utility Systems Worker 108 $29,585 $37,721 $45,857 N Administrative Assistant $14.22 $18.14 $22.05 N Deputy Clerk II N Lead Sanitation Worker N Maintenance Worker III N Park Maintenance Supervisor N Senior Utilities Accounting Technician 109 $31,064 $39,607 $48,149 N Accounts Payable Technician $14.93 $19.04 $23.15 N Bus Driver N Deputy Clerk III N Dispatcher N Legal Assistant N Medical Billing Clerk N Paralegal N Permit Technician N Utility Systems Mechanic 110 $32,617 $41,587 $50,556 N Communication Specialist $15.68 $20.00 $24.31 N Deputy Clerk IV Schematic List of Class Titles and Salary Grades Page 1 ISLE OF WIGHT COUNTY, VIRGINIA POSITION CLASSIFICATION AND COMPENSATION PLAN 2015 - 2016 Fiscal Year revised 10/1/2015 GradeMinMidMax Exempt Nonexempt Title 110 $32,617 $41,587 $50,556 N Engineering & Environmental Technician $15.68 $20.00 $24.31 N Fiscal Assistant N Pump Station Mechanic N Recreation Specialist N Senior Dispatcher N Water Quality Technician 201 $34,248 $44,523 $54,797 N Administrative Services Coordinator $16.47 $21.41 $26.34 N Code Enforcement Officer N Elections & Training Coordinator N Grounds & Landscape Supervisor N Judicial Assistant N Lead Maintenance Worker N Planning Services Coordinator N Purchasing Technician N Visitor Center Manager 202 $35,960 $46,748 $57,536 N Animal Control Officer $17.29 $22.48 $27.66 N Codes Compliance Inspector I N EMT Paramedic/Intermediate-PT N Fire Medic I N GIS Technician N IT Support Specialist I N Payroll Technician N Recreation Coordinator N Recycling Coordinator N Sanitation Supervisor 203 $37,758 $49,086 $60,413 N Codes Compliance Inspector II $18.15 $23.60 $29.04 N Construction Inspector N Deputy Sheriff - Recruit N Executive Assistant N IT Support Specialist II N Parks & Grounds Supervisor N Stormwater Technician 204 $39,646 $51,540 $63,434 N Building Operations Technician $19.06 $24.78 $30.50 N Codes Compliance Inspector III N Deputy Sheriff N Emergency Communications Supervisor N Fair/Events Coordinator E Human Resources Coordinator N Junior Accountant N Office Administrator N Paramedic/Intermediate N Special Events Coordinator N Special Projects Coordinator N Utility Systems Supervisor E Victim Witness Manager Schematic List of Class Titles and Salary Grades Page 2 ISLE OF WIGHT COUNTY, VIRGINIA POSITION CLASSIFICATION AND COMPENSATION PLAN 2015 - 2016 Fiscal Year revised 10/1/2015 GradeMinMidMax Exempt Nonexempt Title 205 $41,628 $54,117 $66,605 N Chief Animal Control Officer $20.01 $26.02 $32.02 E Environmental Planner N Marketing & Public Relations Coordinator N Parks & Grounds Manager E Planner I N Zoning Coordinator 206 $43,709 $56,822 $69,934 E Accountant $21.01 $27.32 $33.62 E Chief Codes Compliance Inspector N Fire Medic II N GIS Manager N Information Services Specialist E Planner II E Project Manager E Recreation Manager N Web Coordinator 207 $45,894 $59,662 $73,430 N Master Maintenance Technician $22.06 $28.68 $35.30 N Medical Billing/HIPAA Supervisor E Senior Accountant 208 $48,189 $62,646 $77,102 E Chief Deputy Clerk $23.17 $30.12 $37.07 E Chief Deputy Commissioner of Revenue E Chief Deputy Treasurer E Environmental Programs Coordinator N Fire & EMS Lieutenant E Plans Examiner E Senior Project Manager N Sergeant - Sheriff's Office 209 $50,598 $65,778 $80,957 E Office Manager - Sheriff's Office $24.33 31.62 $38.92 210 $53,128 $69,067 $85,005 E Building & Maintenance Manager $25.54 $33.21 $40.87 E Construction Manager E Economic Development Coordinator E Principal Planner E Purchasing Agent E Risk Management Coordinator E Solid Waste Manager E Transportation Coordinator 301 $56,316 $73,211 $90,106 N Lieutenant - Sheriff's Office $27.08 $35.20 $43.32 E Capital Projects Engineer E Emergency Communications Manager N Fire & EMS Captain E Network Coordinator E Stormwater Engineer 302 $59,695 $77,604 $95,512 $28.70 $37.31 $45.92 Schematic List of Class Titles and Salary Grades Page 3 ISLE OF WIGHT COUNTY, VIRGINIA POSITION CLASSIFICATION AND COMPENSATION PLAN 2015 - 2016 Fiscal Year revised 10/1/2015 GradeMinMidMax Exempt Nonexempt Title 303 $63,277 $82,260 $101,243 E Captain - Sheriff's Office $30.42 $39.55 $48.67 E Emergency Management Coordinator E Public Utilities Operations Manager 304 $67,074 $87,196 $107,318 E Assistant Director of Economic Development $32.25 $41.92 $51.60 E Assistant Director of Information Technology E Assistant Director of Planning & Zoning E Major - Sheriff's Office 305 $71,098 $92,428 $113,757 E Assistant Commonwealth Attorney $34.18 $44.44 $54.69 E Assistant Director of General Services E Comptroller E County Engineer 306 $75,364 $97,973 $120,582 E Assistant to the County Administrator $36.23 $47.10 $57.97 E Director of Info. Resources & Legis. Affairs E Director of Inspections E Director of Tourism 307 $79,886 $103,852 $127,818 E Deputy Commonwealth Attorney $38.41 $49.93 $61.45 E Director of Parks & Recreation 308 $84,679 $110,083 $135,486 E Chief of Fire & Rescue $40.71 $52.92 $65.14 E Director of Economic Development E Director of Finance E Director of General Services E Director of Human Resources E Director of Information Technology E Director of Planning & Zoning 309 $89,760 $116,688 $143,616 E Chief Financial Officer $43.15 $56.10 $69.05 310 $95,146 $123,690 $152,234 EAssistant County Administrator $45.74 $59.47 $73.19 Schematic List of Class Titles and Salary Grades Page 4 RESOLUTION TO AMEND CHAPTER 1: PERSONNEL, ARTICLE III, SECTIONS 3.3 AND 3.6 AND ARTICLE IV, SECTIONS 4.3-4.6 OF THE COUNTY POLICY MANUAL WHEREAS, the Board of Supervisors desires to amend the County Policy Manual, Chapter 1: Personnel, Article III, Sections 3.3 and 3.6 and Article IV, Sections 4.3-4.6, which currently establishes provisions regarding maintenance of the compensation plan and salary administration rules; and WHEREAS, the amendments of the County Policy Manual are necessary in order to ensure appropriate maintenance and administration of the County’s Classification and Compensation system in accordance with the amended FY 2015- 2016 Position Classification and Compensation Plan as recommended by the Classification and Compensation Study performed by Evergreen Solutions, LLC. NOW, THEREFORE, BE IT RESOLVED that Chapter 1: Personnel, Article III, Sections 3.3 and 3.6 and Article IV, Sections 4.3-4.6 of the County Policy Manual are hereby amended effective October 1, 2015 and shall remain in effect until amended by the Board. ARTICLE III Compensation Plan (Revised October 7, 1999, April 7, 2005, December 15, 2005, April 18, 2006, June 1, 2006, April 16, 2015, October 1, 2015) Section 3.3 (Revised June 1, 2006, October 1, 2015) Salary Increases The performance of regular full-time and regular part-time employees shall be reviewed annually. If funding is available, an employee may be entitled to a salary increase for successful job performance. Performance increases shall be awarded to employees in accordance with the County's performance evaluation system. Probationary employees are not eligible for merit-based salary increases during the probation period. When an employee's position is reclassified, his/her salary shall be adjusted to at least the minimum rate of the new grade. When an employee's position is reclassified to a lower pay grade, and his/her salary is above the maximum for the lower grade, the employee shall be permitted to continue at his/her present rate of pay during the period of incumbency but the employee shall not be entitled to a salary increase. An employee’s salary may not exceed the maximum of his/her pay range. Full-time employees at the maximum of their range, who would otherwise be eligible for a merit increase, will receive a payment for that portion of his/her merit increase which exceeds the maximum of the pay range. The payment will be made in four installments in the pay period nearest the following dates: July 1, October 1, January 1, and April 1. The payment will not be included in the calculation of VRS contributions. Employee salary adjustments may be necessary on occasion to address internal salary compression, external pressure in high demand areas, and/or retention issues. Such equity adjustments to salaries require the approval of the County Administrator. Section 3.6 (revised October 1, 2015) Maintenance of the Compensation Plan The County Administrator shall make, or cause to be made, a comparative study of all factors affecting the County's compensation plan. The study shall be undertaken at least every two years every three to five years and shall consider rates of pay for comparable positions in public and private employment in the area, fringe benefits, cost of living to date, the County's financial condition and other pertinent factors. In order to avoid the compounding of changes in cost of living over time and to remain competitive with market peers, the pay structure (pay ranges) and salaries shall be adjusted annually by a cost of living adjustment (COLA) equal to the consumer price index (CPI). The County Administrator shall recommend changes to the compensation plan to the Board of Supervisors. The Board of Supervisors shall make changes to the compensation plan as appropriate. ARTICLE IV Conditions of Employment (Revised November 6, 2000, April 7, 2005, December 15, 2005, February 2, 2006, October 16, 2006, March 1, 2007, June 14, 2007, October 16, 2014, November 20, 2014, October 1, 2015) Section 4.3 (Revised October 16, 2006, October 1, 2015) Promotion A promotion is defined as the graduation to a job with increased duties and responsibilities. A promotion shall be accompanied by an increase in compensation. When an employee is promoted to a position in a higher class, his/her salary may be increased up to the midpoint of the salary range that corresponds with the new pay grade, depending on qualifications shall be increased by a minimum of five percent (5%) and/or have his/her salary be brought up to their new grade minimum (whichever is greater) so that internal equity of salaries within the classification can be preserved. Any additional salary increase above the minimum required requires approval by the County Administrator in instances of extenuating circumstances. Promotional salary increases shall be effective on the first day of the pay period. Section 4.4 (Revised December 15, 2005; March 1, 2007, October 1, 2015) Demotion A demotion is defined as the assignment to a position with a decrease in duties and responsibilities. When an employee is demoted he/she will be paid at a rate which is within the range of the lower position. The rate of salary reduction shall be at least five percent (5%) for each grade reduction and/or his/her salary shall be no less than the new grade minimum. If the employee's resulting salary is above the maximum of the new salary grade, the employee shall be placed at the maximum of the new salary grade. The County Administrator may grant an exception to the salary decrease requirements when the pay grade reduction is in support of organizational objectives and is not a result of a disciplinary action, provided the employee’s salary does not exceed the maximum of the assigned pay range. Section 4.5 (Revised April 7, 2005, October 1, 2015) Reclassification Reclassification is not considered a promotion or demotion. When an employee's position is reclassified his/her duties have not changed. A reclassification is defined as a change to the class title or the grade assigned to a particular class title due to changes in the scope of work performed, duties, or responsibilities assigned to the classification. An employee whose position is reclassified to a higher salary grade shall receive a salary adjustment to at least the minimum of the new grade. of a minimum of five percent (5%) and/or have his/her salary be brought up to their new grade minimum (whichever is greater) so that internal equity of salaries within the classification can be preserved. When an employee's position is reclassified to a lower salary grade and his/her present salary is above the maximum for the lower grade, the employee shall be permitted to continue at his/her present rate (except in the event of a general service-wide reduction). The employee will not be entitled to a salary increase until salary grade adjustments allow for an increase within the new grade. Section 4.6 (Revised November 6, 2000, October 1, 2015) Transfer a. A transfer to a position in the same salary grade may shall not result in an increase in pay. A transfer, which is not the result of a department /division reorganization, may result in a promotion or demotion. A transfer as a result of reorganization, which results in the elimination of some positions, shall not be considered either a promotion or demotion. b. A transfer from one County Department to another County Department or, from the Isle of Wight County Public School System, Department of Social Services and/or Isle of Wight Constitutional Officers employment, shall have their unused and uncompensated leave balances transferred and maintain their seniority, subject to the limitation for maximum time of leave allowed to be accumulated under County policy provided: c. Not more than 30 days lapse of time between the date of termination from said Departments, Boards and Agencies to employment by the County. d. The employee is a regular full-time employee who leaves the previous Department, Board or Agency in good standing. e. The transfer or employment of said employee has been approved by the County Administrator or his designee and the leave balances do not exceed the maximum amount of time allowed to be accumulated under County policies. Adopted this 27th day of August, 2015. Rex W. Alphin, Chairman Carey Mills Storm, Clerk Approved as to Form: Mark C. Popovich, County Attorney MEMORANDUM OF AGREEMENT THIS AGREEMENT, is made effective the 1st day of October 2015, by and between the Board of Supervisors, (hereinafter called the “Board”), Isle of Wight County, Virginia, a political subdivision of the Commonwealth of Virginia, having its main place of business at 17090 Monument Circle, P.O. Box 80, Isle of Wight, Virginia 23397 and the Office of Sheriff Mark A. Marshall, Sheriff of Isle of Wight County, (hereinafter referred to as the “Office”), having its main place of business at 17110 Monument Circle, P.O. Box 80, Isle of Wight, Virginia 23397. The Board and the Office may hereinafter be referred to individually as “Party” or jointly as the “Parties”. WITNESSETH WHEREAS, the Office is desirous of having employees of the Office qualify for and abide by the current Isle of Wight County pay plan (hereinafter referred to as the “Plan”), as may be amended from time to time, and WHEREAS, the Board is willing to include Office employees within the Plan, NOW, THEREFORE, in consideration of the premises and the mutual covenants and conditions herein contained, the Parties agree as follows 1 The Board agrees to place Office employees in full- or part-time regular positions included in the Plan subject to the County’s classification and compensation personnel policies. Unless specifically stated, this Agreement shall not apply to the Sheriff of Isle of Wight County, himself, except in the provision of employee benefits, and shall not apply to the obligation of the Office abiding by personnel policies not associated with classification and compensation matters. 2 The Parties agree that by virtue of the execution of this Agreement that all Office employees shall be included under the County’s Plan and associated personnel policies associated exclusively with classification and compensation. The Plan shall include salary and all considerations relevant thereto and any and all benefits set forth thereunder. The Plan and associated policies pertaining to classification and compensation includes, but is not limited to, the classification of all Office employees within the County’s schematic listing of job titles and pay ranges, rules, regulations, policies and safeguards involved with the setting or adjusting of compensation. The Office shall coordinate with the County’s Department of Human Resources on all classification and compensation matters. 3 The Parties agree that all paychecks and all payroll deduction checks shall be issued through the County’s Department of Budget and Finance with reimbursement by the Commonwealth of Virginia or the Office, when appropriate, made to the credit of the County General Fund. 4 The term of this agreement shall commence from the effective date of this Agreement and shall terminate at the end of the Sheriff’s elected term. WITNESS WHEREOF, the Parties hereto have executed this Agreement on this 27th day of August, 2015 Board of Supervisors Office of the Sheriff Isle of Wight County, Virginia Isle of Wight County, Virginia By ____________________________ By _____________________________ Rex W. Alphin, Chairman Mark A. Marshall, Sheriff Date __________________________ Date ___________________________ Attest _______________________________ Carey Mills Storm, Clerk Approved as to Form _______________________________ Mark C. Popovich County Attorney ISSUE: Staff Report – Impacts of Annexation BACKGROUND: The County Administrator will provide the Board of Supervisors with information regarding the impacts of annexation on Isle of Wight County as requested by the Board at its June 18, 2015 meeting. RECOMMENDATION: For the Board’s information. ATTACHMENTS: None ISSUE: Staff Report – Preliminary Engineering Report (PER) – Gatling Pointe Waterline BACKGROUND: At the November 2014 Board meeting, staff was directed to provide a Preliminary Engineering Report (PER) to assess route alternatives for a public water service to the Gatling Pointe community from the existing County-owned water main. The attached report provided by WW Associates proposes a waterline route to serve approximately 587 existing County customers of Gatling Pointe and Battery Park with available WTWA water at a cost of approximately $3.7M. Constructing this line would: 1. Utilize County procured WTWA water which is available and paid for annually regardless of whether we use it. Using this water wherever possible moves the County that much closer to meeting water volumes supplied by contract, achieving a balanced budget, and retaining revenues jeopardized by annexation. 2. Assist with groundwater withdrawal reductions affecting the Town and the County by approximately 115,000 gallons per day helping to meet State imposed groundwater reduction goals of the Town freeing up water volumes to provide for expected growth within the Town boundaries. 3. Assist the County in retaining critical revenue streams secured only by our jurisdiction boundaries currently threatened by the Town’s annexation pursuit. 4. Retain development impact authority with the County which can affect the quality of life and service demands of all 36,000 residents. The County currently purchases water by contract with the Town of Smithfield to supply the Gatling Pointe area. The attached letter received from the Town Manager requests renewal of both the water and sewer Contracts for service to Gatling Pointe for a five (5) year period as a packaged offer. Staff recommends pursuit of the long term strategic solution of a water line to serve this area as it protects the financial interests, governance decisions, and service provision demands for all citizens countywide. The Board will need to provide direction to proceed with next steps or contract with the Town of Smithfield in accordance with the attached proposal. RECOMMENDATION: Authorize staff to proceed with presentation of the preferred waterline alternative to the Planning Commission in accordance with Section 15.2- 2232 of the Code of Virginia (1950, as amended). ATTACHMENT: - Preliminary Engineering Report for Isle of Wight Nike Park Water Improvements - Correspondence from the Town of Smithfield PROFESSIONAL ENGINEERING SERVICES WWA PROJECT NO. 215010.00 PPRREELLIIMMIINNAARRYY EENNGGIINNEEEERRIINNGG RREEPPOORRTT FFOORR IISSLLEE OOFF WWIIGGHHTT NNIIKKEE PPAARRKK WWAATTEERR IIMMPPRROOVVEEMMEENNTTSS August 21, 2015 Prepared by: PO Box 4119 Lynchburg VA 24502 Phone: 434-316-6080 3040 Avemore Square Place Charlottesville, VA 22911 Phone: 434-984-2700 www.wwassociates.net NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 i Preliminary Engineering Report VOLUME 1 TABLE OF CONTENTS Page EXECUTIVE SUMMARY ........................................................................................E-1 1.0 INTRODUCTION AND SCOPE .......................................................................1 1.1 Introduction ...............................................................................................1 1.2 Scope .........................................................................................................2 2.0 PROJECTION AREA DESCRIPTION ...........................................................5 3.0 EXISTING FACILITIES ...................................................................................7 4.0 EXISTING DEMAND ........................................................................................8 5.0 DEMAND PROJECTIONS ...............................................................................9 6.0 ROUTE ANALYSIS .........................................................................................10 6.1 General Route Description ......................................................................12 6.1.1 Tower Route................................................................................12 6.1.2 Nike Park Road Extension to Route 17 ......................................12 6.1.3 Reynolds Drive ...........................................................................12 6.1.4 Titus Creek Road ........................................................................12 6.1.5 Eagle Harbor Edge ......................................................................12 6.1.6 Reynolds Drive to Norsworthy Drive .........................................12 6.2 Evaluation Factors ..................................................................................13 6.2.1 Total Project Cost .......................................................................13 6.2.2 Environmental Effects ................................................................14 6.2.3 Easement Acquisition .................................................................15 6.2.4 Land Owner Effects ....................................................................17 6.2.5 Traffic Management ....................................................................18 6.3 Regulatory Issues ....................................................................................18 6.4 Qualitative Analysis ................................................................................19 6.5 Hydraulic Analysis..................................................................................21 NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 ii Preliminary Engineering Report Page 7.0 PROPOSED WATER SYSTEM IMPROVEMENTS ...................................23 7.1 Waterline Description .............................................................................23 7.2 Water Storage, Pumping and Transmission Main Capacities .................25 7.3 Reynolds Drive .......................................................................................26 7.4 Construction Issues .................................................................................28 8.0 OPINION OF PROBABLE COST..................................................................28 9.0 CONCLUSIONS AND RECOMMENDATIONS ..........................................29 10.0 PRELIMINARY PROJECT SCHEDULE .....................................................29 List of Figures 1-1 Nike Park Road Service Area ............................................................................3 1-2 Newport DSD .....................................................................................................4 2-1 Wetlands and FEMA Flood Zone Map ..............................................................6 6-1 Alternative Routes ...........................................................................................11 7-1 Recommended Route .......................................................................................24 7-2 Reynolds Drive Future Project.........................................................................27 List of Tables 4-1 Current Water Demands in Existing Service Areas in 2014 ..............................8 6-1 Alternative Waterline Route Lengths ..............................................................10 6-2 Summary of Alternative Route Total Project Costs with 12-inch Ductile Iron Pipe ..............................................................................................13 6-3 Estimated Number of Easements Needed for Each Route ...............................16 6-4 Alternative Route Rating Matrix .....................................................................20 6-5 Peak Day Demands On Recommended Route .................................................21 6-6 Fire Flow Results .............................................................................................22 List of Appendix Tab County’s Agreements with Smithfield and WTWA & Meter Readings ......................... A Basis of Design ................................................................................................................ B Hydraulic Model Output .................................................................................................. C NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 E-1 Preliminary Engineering Report EXECUTIVE SUMMARY WW Associates was contracted by the county to evaluate the route and costs associated with providing water service to Gatling Pointe subdivision along Nike Park Road. The waterline will serve the water demands of the existing Gatling Pointe subdivision and moderate growth (approximately 2%) along the newly created Nike Park Service area which is consistent with the County’s Comprehensive Plan. Projected growth estimates along the Nike Park Road corridor were provided to WW Associates by the County. The maximum daily demands in this report were estimated using the moderate growth (approximately 2%) projections provided by the County. The hydraulic model is based on more aggressive growth projections previously provided by the County. An analysis of the water system determined that a 12-inch waterline is required to meet necessary demands and provide adequate fire flow to Gatling Pointe and the properties along Nike Park Road and Battery Park Road. The recommended Route (No. 5) follows Battery Park Road and Nike Park Road from the Gatling Pointe meter to Reynolds Drive, then follows the existing County easements on the western edge of properties in the Eagle Harbor Subdivision, connecting to the County’s transmission main on Carrollton Boulevard. Alternative routes were evaluated and found to be less feasible because of one or more of the following factors: 1) expense, 2) environmental damage, 3) easement acquisition, 4) adverse effects on property owners, and 5) adversity to traffic. WW Associates concludes the following:  Alternative Route No. 5 is the selected route.  The Opinion of Probable Total Project Cost for Route No. 5 is $3.77M.  The projected average daily demand for the Nike Park Road area is 272,000 gpd.  The projected maximum daily demand for the Nike Park Road area is 459,000 gpd. NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 E-2 Preliminary Engineering Report  The long-term projected number of total equivalent residential connections in the proposed Nike Park Road is 1,700.  When the maximum daily demand reaches 1 MGD, a second 1MG of storage should be available, to provide 24 hours of effective storage.  Easements from land owners along the route will be needed.  A 12-inch waterline will provide needed fire flow and maximum daily demands from future growth.  The west end of Reynolds Drive can be served by a short loop connecting on both ends to the County’s water main on Brewer’s Neck Boulevard. A future 1.0 MG water tank is recommended to provide adequate storage for the new growth and fire protection, and for operational flexibility during maintenance of the existing tank and waterlines. NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 1 Preliminary Engineering Report 1.0 INTRODUCTION AND SCOPE 1.1 Introduction Isle of Wight County is located in the Tidewater Area, bordered by Surry County, Southampton County, the James River and the City of Suffolk. The County is primarily rural and agricultural. Growth is constrained by its low-lying topography, and by its citizens’ desire to preserve its uniqueness, farmland, sense of community and the environment. Nevertheless, it must contend with growth pressures from its close urban neighbors of Suffolk, Chesapeake, Norfolk, Newport News and Hampton. This report has been developed as part of the County’s determination to balance its needs to accommodate and manage the inevitable growth and to maintain the County’s essentially rural nature. Most of the County’s growth is and has been occurring in the northeastern area. The Nike Park Road and Battery Park Road areas are in this section, east of the Town of Smithfield and north of Route 17. Water needs have been served largely by groundwater well sources, both public and private. Increased withdrawals, however, have stressed the ability of the underlying shallow and deep aquifers to continue to provide sufficient fresh water. Surface fresh water sources in Suffolk and Isle of Wight were largely acquired by Norfolk in the 20th century. In response to concerns about water supply, Isle of Wight and the City of Suffolk formed the Western Tidewater Water Authority and look for regional solutions. Isle of Wight County is low-lying, and characterized by tidal rivers and marshes, and by non-tidal swamps, marshes, wetlands and poquosons. A poquoson is essentially a raised bog or “swamp on a hill”, named by the Eastern Algonquian. The soils have a high water table, and flooding and storm surge affect significant land area. Rising sea levels will contribute to the problem. NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 2 Preliminary Engineering Report 1.2 Scope The County has contracted with WW Associates to evaluate the route and costs associated with extending water service to the Gatling Pointe Subdivision, from the Carrollton Boulevard (Route 17) area to and along Nike Park and Battery Park Roads. This waterline will also serve the water demands of the residents along Nike Park Road and Battery Park Road, and be consistent with proposed amendments to the County’s Comprehensive Plan. The Nike Park Road area and the Newport Development Service District are presented in Figures No. 1-1 and 1-2, respectively. The PER will address the following elements:  Identification of the area that can be served, including water demand flow projections based on the 2008 Comprehensive Plan, and growth projections provided by the County.  Analysis of existing water piping system along Route 17 (Carrollton Boulevard) and existing water distribution, pumping and water storage.  Hydraulic flow model analysis in WaterCAD for a new waterline extension and its relationship to existing water tank storage.  Analysis of needs for additional pumping or water storage equipment.  Evaluation of jurisdictional agreements.  Route evaluation to determine the most economically feasible, cost-effective alternative. Route analysis will include:  Description of routes  Design sizing criteria  Mapping of route alternatives  Land acquisition requirements  Property owner effects  River/creek crossing issues  Construction issues  Construction costs  Advantages/disadvantages matrix rating system to evaluate alternatives, as appropriate  Qualitative evaluation factors  Opinion of Probable Cost  Conclusion and Recommendations + BEN N S C H U R C H B O U L E V A R D SMITH'S NECK ROAD NIKE PARK ROAD T U R N E R D R I V E REY N O L D S D R I V E BATT E R Y P A R K R O A D SOU T H C H U R C H S T R E E T RESCUE ROAD NEW TOW N E H A V E N L A N E G A Y L E W A Y WILS O N R O A D BRE W E R S N E C K B O U L E V A R D RAINBOW ROAD CH A N N E L L W A Y RAMOS WAY OAK A L L E Y MO O N E F I E L D D R I V E TIT U S C R E E K D R I V E C Y P R E S S C R E E K P A R K W A Y P A G A N R O A D WHI P P I N G H A M P A R K W A Y JOHNSON LANE LUM A R R O A D WATSO N D R I V E CYPRES S C R O S S I N G WOODSMAN LANE TOD D A V E N U E YE L L O W R O C K L A N E JO R D A N D R I V E BAILEY DRIVE D A S H I E L L D R I V E OL D M A C K L E S F I E L D R O A D RIVE R S I D E D R I V E BALLARD CREEK DRIVE CYP R E S S R U N D R I V E MINGA LANE RI D G E L A N D D R I V E R E D P O I N T D R I V E CANNO N D R I V E BAR C R O F T D R I V E ST ANDREW S BR E E Z Y H I L L L A N E BRITT WAY OM E R A D R I V E RIVERPOINT TRAIL AZ A L E A D R I V E D E E P B O T T O M D R I V E WA R I N E R L A N E JAMES RIVER DRIVE IR V I N D R I V E CENTER STREET HIDEAWAY LANE BE E C H W O O D L A N E J A K E ' S L A N E SM I T H D R I V E E D G E W O O D D R I V E TAL B O T D R I V E SMITH F I E L D P L A Z A MALLA R D C O V E L A N E COL O N I A L A V E N U E TWIN HILL LANEKING'S LANE JE F F E R S O N D R I V E TALLY-HO DRIVE RE D O A K D R I V E WA I N W R I G H T D R I V E ACCESS LAUREL LANDING AS H B Y W A Y E A S T FOR E S T V I E W L A N E BROWN'S MARINA ROAD CAS P E R C I R C L E AS H B Y W A Y MOON E D R I V E AS H B Y W A Y W E S T SHORE DRIVE SUNDOWN DRIV E KINGS CREEK COURT NAIRN GR E G O R Y D R I V E WOODLAND ROAD BROOKWOOD C I R C L E SAIN T P A U L ' S A V E N U E SEAPORT TRAIL WA L N U T G R O V E L A N E BOLLING BOULEVARD WH I T E O A K D R I V E HEP T I N S T A L L A V E N U E WAR W I C K S T R E E T SE N T A R A W A Y BAT T E R Y S T R E E T KING J A M E S C O U R T YARMOUTH COURT MER C E R S T R E E T WI G W A M C I R C L E RICH M O N D A V E N U E ASH L E E D A L E L A N E OGILVY LANE WHIT E ' S P O I N T W A Y PASCHAL PLACE HINNANT LANE HOLLY D A L E L A N E KAY COURT SAIN T J A M E S A V E N U E JOR D A N A V E N U E N O R T H S T R E E T L A W N E S T R E E T LAKEWO O D C O U R T OXF O R D A V E N U E BREEZY POINT CA R R O L L T O N B O U L E V A R D AC C E S S LEGEND Service Area Town of Smithfield +Water Tank SCALE:DATE: Nike Park RoadWater Line ImprovementsIsle of Wight County, Virginia Figure No. 1-1NIKE PARK ROAD AREA 1" = 1,500'08/20/15 PROJECT: TITLE: FILE NAME: DESIGNED BY: REVIEWED BY: WWA NUMBER: DRAWN BY: 215010.00 HFW PCS IF THIS DRAWING IS A REDUCTIONGRAPHIC SCALE MUST BE USED 0 0.25 0.50.125 Miles RM & KA Do c u m e n t P a t h : Q : \ W W A _ P r o j e c t s \ I s l e o f W i g h t \ 2 1 5 0 1 0 N i k e W a t e r l i n e E x t e n s i o n \ 2 1 5 0 1 0 _ E x h i b i t _ 1 - 1 . m x d 215010_Exhibit_1-1.mxd ³ CARROLLTONNIKE PARKTOWN OFSMITHFIELD NEWPORTDEVELOPMENTDISTRICT GATLINGPOINTE SMITHS NECK ROAD RE Y N O L D S D R I V E SMITHS NECK R O A D JONES CREE K JONES CREEK JON E S C R E E K TIT U S CREE K JON E S C R E E K PAG A N R I V E R WATER TOWER PRIMARY MAP SOURCE: County of Isle of Wight, VAMAP SOURCE FOR WATER BODIES: USGSNational Hydrography Dataset (NHD) B A T T E R Y P A R K R O A D REYN O L D S D R I V E NIKE P A R K R O A D SCALE:DATE: Nike Park RoadWater Line ImprovementsIsle of Wight County, Virginia Figure No. 1-2NEWPORT DEVELOPMENT SERVICE DISTRICT NOT TO SCALE 04/01/15 PROJECT: TITLE: FILE NAME: DESIGNED BY: REVIEWED BY: WWA NUMBER: DRAWN BY: 215010.00 HFW PCS RM & KA Do c u m e n t P a t h : Q : \ W W A _ P r o j e c t s \ I s l e o f W i g h t \ 2 1 5 0 1 0 N i k e W a t e r l i n e E x t e n s i o n \ 2 1 5 0 1 0 _ E x h i b i t _ 1 - 2 . m x d 215010_Exhibit_1-2.mxd ³ MAP SOURCE: County of Isle of Wight, VA IF THIS DRAWING IS A REDUCTIONGRAPHIC SCALE MUST BE USED NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 5 Preliminary Engineering Report 2.0 PROJECT AREA DESCRIPTION The primary focus of this PER is extension of the County’s water system along Nike Park Road and Battery Park Road to the Gatling Pointe Subdivisions. The area that can be served is currently rural and low-density. The Nike Park Road area is presented in Figure No. 1-1. Nike Park Road begins at its intersection with Reynolds Drive and ends on the northern end at its intersection with Battery Park Road. Battery Park Road parallels the boundary of the Town of Smithfield (“Town”). The Gatling Pointe Subdivisions are located in the County northeast of, and adjacent to, the Town’s boundary. Battery Park is a small community north of the Gatling Pointe Subdivisions on the shore of the Pagan River. The Subdivisions and Battery Park are currently served by the Smithfield water system. Nike Park Road, which is a possible future growth area, is currently unserved by public water or sewer. The area that can be served consists of the parcels along Nike Park Road, including Carrollton Nike Park. Side streets could also be served by branch lines off of a waterline on Nike Park Road. The PER will also evaluate water service to the area north of Reynolds Drive west of its intersection with Nike Park Road. This area is bounded on its upper side by Jones Creek. The County’s low-lying topography limits growth because of flooding, wetlands and storm surge. A map of flood zones and wetlands is presented in Figure No. 2-1. + BE N N S C H U R C H B O U L E V A R D SMITH'S NECK ROAD NIKE PARK ROAD T U R N E R D R I V E REY N O L D S D R I V E BATT E R Y P A R K R O A D SOU T H C H U R C H S T R E E T RESCUE ROAD NEW TOWN E H A V E N L A N E G A Y L E W A Y WILS O N R O A D BRE W E R S N E C K B O U L E V A R D RAINBOW ROAD CH A N N E L L W A Y RAMOS WAY OAK A L L E Y M O O N E F I E L D D R I V E TITU S C R E E K D R I V E C Y P R E S S C R E E K P A R K W A Y P A G A N R O A D WHI P P I N G H A M P A R K W A Y JOHNSON LANE LUM A R R O A D WATSON D R I V E CYPRES S C R O S S I N G WOODSMAN LANE TOD D A V E N U E YE L L O W R O C K L A N E JO R D A N D R I V E BAILEY DRIVE D A S H I E L L D R I V E OL D M A C K L E S F I E L D R O A D RIVE R S I D E D R I V E BALLARD CREEK DRIVE CYP R E S S R U N D R I V E MINGA LANE R I D G E L A N D D R I V E RE D P O I N T D R I V E CANNO N D R I V E BARC R O F T D R I V E B R E E Z Y H I L L L A N E BRITT WAY OM E R A D R I V E RIVERPOINT TRAIL AZ A L E A D R I V E DE E P B O T T O M D R I V E WAR I N E R L A N E JAMES RIVER DRIVE IR V I N D R I V E CENTER STREET HIDEAWAY LANE BE E C H W O O D L A N E J A K E ' S L A N E SM I T H D R I V E ED G E W O O D D R I V E TA L B O T D R I V E SMITH F I E L D P L A Z A MALLA R D C O V E L A N E COL O N I A L A V E N U E TWIN HILL LANEKING'S LANE JE F F E R S O N D R I V E TALLY-HO DRIVE RE D O A K D R I V E WA I N W R I G H T D R I V E ACCESS LAUREL LANDING AS H B Y W A Y E A S T FOR E S T V I E W L A N E BROWN'S MARINA ROAD CAS P E R C I R C L E AS H B Y W A Y MOO N E D R I V E A S H B Y W A Y W E S T SHORE DRIVE SUNDOWN DRIV E KINGS CREEK COURT GR E G O R Y D R I V E WOODLAND ROAD BROOKWOOD C I R C L E SAIN T P A U L ' S A V E N U E SEAPORT TRAIL WA L N U T G R O V E L A N E BOLLING BOULEVARD WH I T E O A K D R I V E HEP T I N S T A L L A V E N U E WAR W I C K S T R E E T SE N T A R A W A Y BAT T E R Y S T R E E T KING J A M E S C O U R T YARMOUTH COURT ME R C E R S T R E E T WIG W A M C I R C L E RICH M O N D A V E N U E ASH L E E D A L E L A N E OGILVY LANE WHIT E ' S P O I N T W A Y PASCHAL PLACE HINNANT LANE HOLLYD A L E L A N E KAY COURT SAIN T J A M E S A V E N U E JORD A N A V E N U E N O R T H S T R E E T L A W N E S T R E E T LAKEWO O D C O U R T OXF O R D A V E N U E BREEZY POINT CA R R O L L T O N B O U L E V A R D AC C E S S LEGEND Service Area Town of Smithfield +Water Tank Wetlands FEMA Flood Hazard Area SCALE:DATE: Nike Park RoadWater Line ImprovementsIsle of Wight County, Virginia Figure No. 2-1WETLANDS AND FEMA FLOOD ZONE MAP 1" = 1,500'03/27/15 PROJECT: TITLE: FILE NAME: DESIGNED BY: REVIEWED BY: WWA NUMBER: DRAWN BY: 215010.00 HFW PCS IF THIS DRAWING IS A REDUCTIONGRAPHIC SCALE MUST BE USED 0 0.25 0.50.125 Miles RM & KA Do c u m e n t P a t h : Q : \ W W A _ P r o j e c t s \ I s l e o f W i g h t \ 2 1 5 0 1 0 N i k e W a t e r l i n e E x t e n s i o n \ 2 1 5 0 1 0 _ E x h i b i t _ 2 - 1 . m x d 215010_Exhibit_2-1.mxd ³ CARROLLTONNIKE PARK TOWN OFSMITHFIELD NEWPORTDEVELOPMENTDISTRICT GATLINGPOINTE RE Y N O L D S D R I V E SMITHS NECK R O A DJONES CREE K JONES CREEK JON E S C R E E K TIT U S CREE K JON E S C R E E K PAG A N R I V E R SMITHS NECK ROAD WATER TOWER PRIMARY MAP SOURCE: County of Isle of Wight, VAMAP SOURCE FOR WATER BODIES: USGSNational Hydrography Dataset (NHD) SMITHS NECK ROAD SMITHS NECK RO A D B A T T E R Y P A R K R O A D REYN O L D S D R I V E NIKE P A R K R O A D NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 7 Preliminary Engineering Report 3.0 EXISTING FACILITIES The County has a water services agreement with the Town of Smithfield, dated August 19, 2010. In it, the municipalities agreed that the County would supply water to the Town, which in turn would sell water to the County to serve the Gatling Pointe subdivisions, Battery Park and other lots in the Gatling Pointe/Battery Park areas. At this time, however, the County does not sell water to the Town. Purchased-water meter readings and a copy of the agreement are included in Appendix A. The County also has a water services agreement with the Western Tidewater Water Authority (WTWA), of which it is a member with the City of Suffolk (“City”). In it, the Authority and the member jurisdictions agreed that WTWA would purchase water from the City’s water treatment plant and transmit it to the County via a transmission main along Route 17. Suffolk’s treated water consists primarily of surface water and purchased water sources. Per the agreement, the County owns the transmission main from the meter located just north of Eclipse Drive across the Chuckatuck River. It also owns 50% of the capacity in that transmission main south of the meter to the intersection of Route 17 and Crittendon Road. The County owns 25% of the reserved capacity in the water production facilities, which equated to 3.01 MGD at the time of the Agreement. This is the source of the water it sells to the Town. A copy of the agreement is included in Appendix A. The County transmits water through a 16-inch main that extends from the Chuckatuck Creek Bridge to the Bartlett intersection (Carrollton and Brewer’s Neck Boulevards). The main is equipped with a pressure-reducing valve at the meter referenced above. It splits at the Bartlett intersection and follows Route 17 toward the James River Bridge ending at the Eagle Harbor development. It reduces to a 12-inch main at Smith’s Neck Road. The western branch follows Brewer’s Neck Boulevard (Rt.10/32/258) to the intersection at Benn’s Church Boulevard (Rt. 10) and continues to the Town of Smithfield limits near Turner Drive. NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 8 Preliminary Engineering Report The County’s 1 million gallon elevated water tank is located on Brewer’s Neck Boulevard, just west of the intersection with Route 17 (Carrollton Boulevard). Water service is not provided at present to the developed properties north of Reynolds Drive west of Nike Park Road. 4.0 EXISTING DEMAND Meter data provided by the County include one year of water purchases from Smithfield and WTWA. During the period from October, 2013 to August, 2014, usage in the Gatling Pointe Subdivisions and Battery Park areas ranged seasonally from 85,494 gpd to 158,758 gpd. Over the period, the average daily water demand for the area is 116,200 gpd. The Gatling Pointe Subdivisions and Battery Park comprise 565 homes. It is noted that the master meter readings account for actual usage by customers and for leaks, meter under-registration and other factors. During 2014, the County purchased an average of 398,170 gpd from WTWA for its customers along Route 17 (Carrollton Boulevard) and Brewer’s Neck Boulevard. Using the highest monthly meter reading from the WTWA in 2014, the estimated maximum daily demand is 454,136 gpd. The current average daily demand and maximum daily demand are summarized in Table No. 4-1. Table No. 4-1. Current Water Demands in Existing Service Areas in 2014 Average Daily Demand (gpd) Maximum Daily Demand (gpd) Gatling Pointe/Battery Park 116,200 164,050 Newport Development Service District 398,170 454,136 NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 9 Preliminary Engineering Report 5.0 DEMAND PROJECTIONS According to the Comprehensive Plan and the Hampton Roads Planning District Commission (HRPDC) population projections, the County’s main growth area is in the northeastern part of the County, which includes the Newport DSD and Nike Park Road. Gatling Pointe Subdivisions and Battery Park will be treated as built out. The Nike Park Road area encompasses parcels that could be rezoned to accommodate the anticipated growth, in accordance with the Comprehensive Plan. It is noted that the growth projections are a work in progress, and were provided to WW Associates as a basis for this evaluation. As noted in Section 2.0 above, growth is limited by topography, the need to protect open spaces and the environment, and by the land needed for roads and utility easements. The County provided information about developable acreage in the Newport DSD and Nike Park Road area. These data and use restrictions were considered in conjunction with mixed density assumptions to allocate demands throughout the area to prepare the hydraulic model. For the development of this report, 270 gpd/connection was used to calculate the maximum daily demand for the projected 1,700 connections resulting in a total maximum daily demand of 459,000 gpd. The projected average daily demand for the 1,700 connections at 160 gpd/connection is 272,000 gpd. These growth projections were provided by the County and reflect a more moderate growth rate than the previously provided aggressive growth projections. The projected number of connections in this report was lowered as requested by the County. The Basis of Design, presented in Appendix B, contains the calculations used to estimated projected demands. The Basis of Design and attached calculations were based on the more aggressive growth projections. The growth projections in this report reflect the more moderate growth projections recently provided by the County. Average daily demands and maximum daily demands are consistent with the Virginia Department of NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 10 Preliminary Engineering Report Health’s Working Memo 784, which updated estimated residential water usages. As the Working Memo explains, usages contained in the Waterworks Regulations are outdated, resulting in oversized infrastructure. 6.0 ROUTE ANALYSIS WW Associates considered six waterline routes between the County’s water system and Nike Park Road at Jones Creek. The northern section of waterline, from Fulgham Bridge to Gatling Pointe Subdivisions, is the same for all alternatives. The waterline section for which alternative routes were evaluated extends from the eastern end of the Fulgham Bridge to Carrollton Boulevard. The proposed and alternative routes are presented in Figure No. 6-1. Route lengths are presented in Table No. 6-1. The estimated 1,200 feet of directionally-drilled Jones Creek crossing is included. Table No. 6-1. Alternative Waterline Route Lengths Alternative Estimated Length (LF) 1-Tower 22,540 2-Nike Park Rd. Ext. 23,080 3-Reynolds Dr. 25,500 4-Titus Cr. Dr. 24,770 5-Eagle Harbor Edge 22,670 6-Norsworthy Dr. 23,940 + BE N N S C H U R C H B O U L E V A R D SMITH'S NECK ROAD NIKE PARK ROAD T U R N E R D R I V E REY N O L D S D R I V E BATT E R Y P A R K R O A D SOU T H C H U R C H S T R E E T RESCUE ROAD NEW TOWN E H A V E N L A N E G A Y L E W A Y WILS O N R O A D BRE W E R S N E C K B O U L E V A R D RAINBOW ROAD CH A N N E L L W A Y RAMOS WAY OAK A L L E Y MO O N E F I E L D D R I V E TITU S C R E E K D R I V E C Y P R E S S C R E E K P A R K W A Y P A G A N R O A D WHI P P I N G H A M P A R K W A Y JOHNSON LANE LUM A R R O A D WATSON D R I V E CYPRES S C R O S S I N G WOODSMAN LANE TO D D A V E N U E YE L L O W R O C K L A N E JO R D A N D R I V E BAILEY DRIVE D A S H I E L L D R I V E OL D M A C K L E S F I E L D R O A D RIVE R S I D E D R I V E BALLARD CREEK DRIVE CYP R E S S R U N D R I V E MINGA LANE RI D G E L A N D D R I V E RE D P O I N T D R I V E CANNO N D R I V E BARC R O F T D R I V E BR E E Z Y H I L L L A N E BRITT WAY OM E R A D R I V E RIVERPOINT TRAIL AZ A L E A D R I V E D E E P B O T T O M D R I V E WAR I N E R L A N E JAMES RIVER DRIVE IR V I N D R I V E C O C K & B U L L L A N E CENTER STREET HIDEAWAY LANE BE E C H W O O D L A N E J A K E ' S L A N E S M I T H D R I V E ED G E W O O D D R I V E TAL B O T D R I V E SMITH F I E L D P L A Z A MALLA R D C O V E L A N E COL O N I A L A V E N U E TWIN HILL LANEKING'S LANE JE F F E R S O N D R I V E TALLY-HO DRIVE RE D O A K D R I V E WA I N W R I G H T D R I V E ACCESS LAUREL LANDING AS H B Y W A Y E A S T FOR E S T V I E W L A N E BROWN'S MARINA ROAD CAS P E R C I R C L E AS H B Y W A Y MOO N E D R I V E AS H B Y W A Y W E S T SHORE DRIVE SUNDOWN DRIVE KINGS CREEK COURT GR E G O R Y D R I V E WOODLAND ROAD BROOKWOO D C I R C L E SAIN T P A U L ' S A V E N U E SEAPORT TRAIL WA L N U T G R O V E L A N E BOLLING BOULEVARD WH I T E O A K D R I V E HEP T I N S T A L L A V E N U E WAR W I C K S T R E E T SE N T A R A W A Y BAT T E R Y S T R E E T KING J A M E S C O U R T YARMOUTH COURT MER C E R S T R E E T WI G W A M C I R C L E RICH M O N D A V E N U E ASH L E E D A L E L A N E WHI T E ' S P O I N T W A Y PASCHAL PLACE HINNANT LANE HOLLY D A L E L A N E KAY COURT SAIN T J A M E S A V E N U E JORD A N A V E N U E NO R T H S T R E E T L A W N E S T R E E T LAKEWO O D C O U R T OXF O R D A V E N U E BREEZY POINT CA R R O L L T O N B O U L E V A R D AC C E S S LEGEND Service Area Town of Smithfield +Water TankWater Line Route Alternatives: Alt. Routes 1,2,3, 4, 5 & 6 Alt. Route 1: Tower Alt. Route 2: Nike Park Road Extension Alt. Route 3: Reynolds Drive Alt. Route 4: Titus Creek Drive Alt. Route 5: Eagle Harbor Edge Alt. Route 6: Norsworthy Drive SCALE:DATE: Nike Park RoadWater Line ImprovementsIsle of Wight County, Virginia Figure No. 6-1ALTERNATIVE ROUTES 1" = 1,500'06/1/15 PROJECT: TITLE: FILE NAME: DESIGNED BY: REVIEWED BY: WWA NUMBER: DRAWN BY: 215010.00 HFW PCS IF THIS DRAWING IS A REDUCTIONGRAPHIC SCALE MUST BE USED 0 0.25 0.50.125 Miles RM & KA Do c u m e n t P a t h : Q : \ W W A _ P r o j e c t s \ I s l e o f W i g h t \ 2 1 5 0 1 0 N i k e W a t e r l i n e E x t e n s i o n \ 2 1 5 0 1 0 _ E x h i b i t _ 6 - 1 . m x d 215010_Exhibit_6-1.mxd ³ NEWPORTDEVELOPMENTDISTRICT RE Y N O L D S D R I V E TITU S CREE K ALT. ROUTE 3 ALT. ROUTE 4 ALT. ROUTE 2 ALT. ROUTE 1 ALT. ROUTES 1, 2, 3, 5 & 6 WATER TOWER ALT. ROUTES 1, 2, 3, 4, 5 & 6 SMITHS NECK ROAD PRIMARY MAP SOURCE: County of Isle of Wight, VAMAP SOURCE FOR WATER BODIES: USGSNational Hydrography Dataset (NHD) NIKE PARK ROAD C A R R O L L T O N B O U L E V A R D ALT. ROUTE 5 ALT. ROUTE 6 TOWN OFSMITHFIELD JONES CRE E K JON E S C R E E K TIT U S CREE K PAG A N R I V E R B A T T E R Y P A R K R O A D GATLINGPOINTE CARROLLTONNIKE PARK SMITHS NECK ROA D REYN O L D S D R I V E NIKE P A R K R O A D JONES CREEK JON E S C R E E K NORSWORTHY DRIV E SLANT DRIVE NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 12 Preliminary Engineering Report 6.1 General Route Descriptions 6.1.1 Tower Route. This route connects the water tank (tower) via undeveloped land to the Nike Park Road waterline at the intersection of Reynolds Drive. The waterline would continue on the west side of Nike Park Road to the Fulgham Bridge. 6.1.2 Nike Park Road extension to Route 17 (as proposed in the “Brewer’s Neck Corridor Study”). This route connects to the County’s waterline on Carrollton Boulevard, crosses wooded undeveloped property to the Nike Park Road waterline at the intersection of Reynolds Drive and continues along Nike Park Road to the Fulgham Bridge. 6.1.3 Reynolds Drive. This route connects to the County’s waterline on Route 17 (Carrollton Boulevard) at its intersection with Smith’s Neck Road. It follows Smiths Neck Road, then turns west and follows Reynolds Drive to Nike Park Road, then turns north and follows Nike Park Road to the Fulgham Bridge. 6.1.4 Titus Creek Road. This route connects to the County’s waterline on Route 17 (Carrollton Boulevard) at its intersection with Smith’s Neck Road. It follows Smith’s Neck Road to its intersection with Titus Creek Road, then follows Titus Creek Road, crosses Titus Creek, and turns north to follow Nike Park Road to the Fulgham Bridge. 6.1.5 Eagle Harbor Edge. This route continues the waterline from the intersection of Nike Park Road and Reynolds Drive eastward along Reynolds Drive to the edge of the properties on the western side of Northgate Drive. It follows the western edge of these properties and those along James River Trail, connecting to the County’s waterline on Carrollton Boulevard. 6.1.6 Reynolds Dr. to Norsworthy Dr. This route continues the waterline from the intersection of Nike Park Road and Reynolds Drive westward along Reynolds NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 13 Preliminary Engineering Report Drive to Norsworthy Drive. It follows the edge of Norsworthy Drive to Brewer’s Neck Boulevard, where it connects to the County’s transmission main. 6.2 Evaluation Factors The six routes were evaluated on five factors. The factors were scored on a scale of one to 10, discussed in more detail in Section 6.4 below. This section discusses narratively the relative effect of each factor on each route. 6.2.1 Total Project Cost. The routes and associated total project costs are summarized in Table No. 6-2. These costs are associated with pipe location on the western side of Nike Park Road. Locating the pipe on the eastern side would entail more road bores to serve the larger tracts on the western side that could be developed. In addition, the costs associated with crossing driveways and restoring property would be higher on the eastern side of Nike Park Road. Table No. 6-2. Summary of Alternative Route Total Project Costs with 12-inch Ductile Iron Pipe Ranked Alternative Cost 5-Eagle Harbor Edge $3.77M 1-Tower $3.87M 6-Norsworthy Dr. $3.89M 2-Nike Park Rd. Ext. $3.94M 4-Titus Cr. Dr. $4.13M 3-Reynolds Dr. $4.47M In Routes 3, 4 and 6 the pipe is located along the edge of pavement. Routes 1, 2 and 5 include sections that would require crossing of wetlands and/or forested sections, which increase the costs to construct. Crossing wetlands increases permitting costs. NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 14 Preliminary Engineering Report Route No. 5 is estimated to fit into the County’s budget of $3.75M, and was ranked greater than the rest, since it appears to meet that need. The remaining routes were ranked based on their relative costs. 6.2.2 Environmental Effects. Trenched utility construction inherently affects the environment. Trees are cleared, soil and rock are excavated and excess material is hauled away. Equipment uses petroleum, labor requires vehicles to access the site, and the materials make use of various resources and create pollution in their manufacture. These effects may not be mitigated during construction. However, many steps are available to reduce the environmental effects or impacts of any project. A comprehensive environmental impact analysis may not be completed until a survey of wetlands or endangered species is prepared during the preliminary design phase of this project to assess and mitigate potentially significant effects. For the purposes of this study, the most sensitive environmental areas are associated with water quality in wetlands and in Jones Creek and its tributaries. In particular, the crossing of Jones Creek at the Fulgham Bridge has the potential for environmental harm if not performed properly. This crossing will be discussed briefly in Section 7.0. Titus Creek is a tributary of Jones Creek and would have to be crossed by Route No. 4. This route begins at the waterline’s connection to the County’s waterline on Route 17 and follows Smith’s Neck and Titus Creek Roads to Nike Park Road. The flood maps indicate that the 100-year flood zone may be 600 feet across where Titus Creek Road crosses Titus Creek. The maps also indicate the presence of significant wetlands on both sides of Titus Creek Road. Routes No. 1, 2 and 5 cross forested land between Reynolds Drive and their termini at the County’s water tank and transmission main, respectively. Construction through trenching or directional drilling could damage trees, or trees NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 15 Preliminary Engineering Report are cleared, destroying habitat. Routes No. 1 and 2 were ranked lower because of the significant wetland component. Wetlands are indicated on the County’s GIS map for those routes, and field verification of wetlands will be performed. Directional-drilling is preferred when constructing through wetlands, in accordance with the US Corps of Engineers’ Nationwide 12 permit. Route No. 2 follows a possible route for the extension of Nike Park Road, which will cause even more wetlands disturbance. Routes No. 3 and 4 would be constructed along previously disturbed areas, but are longer (24,300 LF and 23,570 LF, respectively) than Routes No. 1 and 2 (21,340 LF and 21,800 LF, respectively). Route No. 4 entails construction through wetlands along Smith’s Neck Road and at the crossing of Titus Creek at Titus Creek Drive. Route No. 3 appears to cross few wetlands areas. Route No. 5 is almost the same length as Route No. 2, but it crosses less wetland area. Route No. 6 consists solely of construction along the edge of pavement, does not involve clearing and grubbing, and avoids the most wetlands. Any trench or hole dug in the County will likely entail dewatering operations. Dewatering may require large pumps to remove the water and discharge it through a filtering process to remove sediment. This is true for all alternative routes. The alternatives ranked as 5 or better, since their adverse effects are not permanent, or can be mitigated during construction, in compliance with the Nationwide 12 permit. Construction through wetlands and through forested areas were both considered worse than construction along the edge of pavement. Route No. 4 was the longest and involved crossing Titus Creek. The effect of project length is discussed above. 6.2.3 Easement Acquisition. Easements must be acquired prior to construction. Easement acquisition incurs a cost to survey, prepare and acquire the easements. NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 16 Preliminary Engineering Report In addition, the time required to identify and contact property owners, negotiate the easements and follow through with reluctant property owners delays the construction project schedule. A summary of parcels across which easements may be required is presented in Table No. 6-3. Table No. 6-3. Estimated Number of Easements Needed for Each Route Route No. Easements 1-Tower 18 2-Nike Park Rd. Ext. 18 3-Reynolds Dr. 25 4-Titus Cr. Dr. 54 5-Eagle Harbor Edge 21 6-Norsworthy Dr. 20 The status of property ownership along Nike Park Road, Smith’s Neck Road and Titus Creek Road is particularly important. WW Associates believes that VDOT’s land rights along the majority of Nike Park Road are prescriptive. Easements will be required for each parcel across which the waterline will be constructed outside of deeded VDOT rights of way. Routes No. 1 and 2 cross the fewest number of properties, provided the pipe is located on the western edge of the right of way. Should the pipe be located on the eastern side, more easements would be needed (41), resulting in higher costs and possibly more schedule delay. Several of the properties are owned by the same companies or individuals, which further simplifies the easement acquisition process. These routes are away from residences and traverse timber tracts. Easements across timber tracts, for which the trees establish the value, would be significantly less expensive per linear foot compared to a route along front yards. Routes No. 5 and 6 would cross the next fewest properties. Isle of Wight County has easements along the edge of the Eagle Harbor Subdivision lots southwest of NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 17 Preliminary Engineering Report Northgate Drive and James River Trail. Therefore, Route No. 5 has the fewest linear feet of easements needed. Some tracts have common ownership, and others are large, in contrast to properties on other routes. Larger tracts tend to have a lower cost per acre than small lots. Routes No. 3 and 4 would require significantly more easements, especially Route No. 4. Twenty-three additional easements would be needed for Route No. 3, if the pipe is located on the eastern side of Nike Park Road. The rankings were based on the number of easements, without examining the cost of each parcel across which each easement would extend, since the waterline has not yet been designed nor a route determined. The length of pipe across needed easements has been generally considered. 6.2.4 Land Owner Effects. Land owner effects are difficult to quantify. Construction across private land affects the property owners. Such effects include open-cutting driveways, trenching across yards next to the edge of pavement, mailbox removal and replacement, and damage to landscaping, dust production, and inconvenience. Boring across properties entails the digging of bore pits and holes to connected services. Such damage is mitigated and repaired during construction, but the construction process is by nature temporarily damaging. Large tract landowners can be adversely affected if the waterline and easement restrict uses of the land. The easement should be located in setbacks or other portions of land that are restricted for other reasons, wherever possible. The rankings reflect temporary damage that is repairable, public perceptions and land use restrictions. Routes No. 1, 2, 5 and 6 adversely affect the fewest property owners because they cross large, mostly vacant tracts. NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 18 Preliminary Engineering Report Routes No. 3 and 4 traverse more populated roads, with occupied properties on both sides of the road. Driveways, mailboxes, ditches, utilities and landscaping are numerous and immediately adjacent to the edge of pavement. 6.2.5 Traffic Management. Nike Park Road is used by commuters in Smithfield and Gatling Pointe as a shorter route to the James River Bridge. All routes will inconvenience commuters who use the shortcut during construction along Battery Park Road and Nike Park Road. Construction work times could be restricted to mitigate interference with morning and evening commutes, and school bus travel. Rankings were based on the availability of alternative routes, or on the ability to restrict work times. Route No. 3, because it affects commuters along Reynolds Drive and the Eagle Harbor area will affect more commuters than Routes No. 1 or 2. Construction will have to be performed such that school bus travel and rush hour traffic will not be adversely affected more than necessary. Route No. 4 will affect the largest number of commuters, over the longest construction period, because it traverses the most heavily populated areas compared to the other routes. Route No. 5 has almost the same effect on traffic as does Routes No. 1 and 2, since it extends for only a short distance along Reynolds Drive. Route No. 6 may not affect as many drivers as other routes, because the area is less densely populated. 6.3 Regulatory Issues The primary regulatory concerns are related to disturbing waterways and wetlands, and construction of a waterline along roadways. Crossing Jones Creek or any other waterway will require a Joint Permit Application (JPA). Construction of infrastructure in wetlands falls under a US Army Corps of Engineers (USACE) Nationwide 12 (NWP 12) permit. NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 19 Preliminary Engineering Report The JPA is prepared and submitted to the Virginia Marine Resources Commission, which distributes the application to the Department of Environmental Quality and the USACE, for review and comments. Wetlands and waters delineation will be needed. 6.4 Qualitative Analysis To determine which alternative route is most feasible, economic and other criteria are considered. Five factors have been evaluated for each alternative. A weighting factor has been added to each category to assign more or less weight, based on magnitude and the ability to mitigate the adverse effects. The higher the weight factor, the greater the effects and lower the ability to mitigate or avoid them. Each alternative received a rating from one to ten, with ten being the best and one being the worst. A rating of “1” means that the route is not suitable, does not meet minimum needs, or its adverse effects are not mitigable. A “5” rating indicates that some of the needs are met, and some of its adverse effects are mitigable. A rating of “10” indicates that the route meets all needs and has no unmitigable adverse effects. After rating each category, the weighted averages were calculated, and the alternatives were ranked from high to low. Each alternative was rated on the following categories:  Environmental Effects – the cumulative effect that the alternative will have on the surrounding environment, from air pollution to habitat destruction.  Easement Acquisition – the anticipated difficulty and cost of purchasing land and land rights.  Total Construction Cost – the total cost of engineering and construction needed to connect the County’s water system and Gatling Pointe water system, cross Jones Creek, acquire easements, and anticipate other construction-related issues.  Land Owner Effects – the number of property owners, inconvenience and effects of the construction on private property.  Traffic – the effect on drivers and property owners using the roads along the construction route, the alternative routes available, and restrictions on time of day that construction can be done. A summary of the scoring and selection matrix is presented in Table No. 6-4. With a weighted average score of 59, Route No. 5 ranks slightly higher than the other alternatives. NIK E PAR K WAT E R IMP R O V E M E N T S ISL E O F WIG H T COU N T Y , VA WW A P r o j e c t N o . 2 1 5 0 1 0 . 0 0 20 Pr e l i m i n a r y E n g i n e e r i n g R e p o r t Ta b l e N o . 6 - 4 . A l t e r n a t i v e R o u t e R a t i n g M a t r i x Ev a l u a t i o n Ca t e g o r y We i g h t i n g Fa c t o r Ro u t e N o . 1 To w e r R o u t e Ro u t e N o . 2 Ni k e t o R t . 1 7 Ro u t e N o . 3 Re y n o l d s D r . Ro u t e N o . 4 Ti t u s C r e e k Rd . Ro u t e N o . 5 Ea g l e H a r b o r Ed g e Route No. 6 Norsworthy Ra t i n g S c o r e R a t i n g S c o r e R a t i n g S c o r e R a t i n g S c o r e R a t i n g S c o r e R a t i n g S c o r e Co s t 10 4 4 0 4 4 0 3 3 0 4 4 0 5 5 0 4 4 0 En v i r o n m e n t a l Ef f e c t s 8 5 4 0 5 4 0 8 6 4 7 5 6 7 5 6 8 6 4 Ea s e m e n t Ac q u i s i t i o n 8 7 5 6 7 5 6 7 4 0 4 5 6 8 6 4 7 6 4 La n d O w n e r E f f e c t s 8 8 6 4 8 6 4 5 4 0 5 4 0 7 5 6 7 5 6 Tr a f f i c 8 9 7 2 9 7 2 7 5 6 7 5 6 8 6 4 7 5 6 We i g h t e d A v e r a g e : 58 58 53 47 59 56 Ra t i n g M e a n i n g 1 N o t s u i t a b l e , d o e s n o t m e e t m i n i m u m n e e d s , o r i s n o t m i t i g a b l e . 5 Me e t s s o m e n e e d s , h a s m i t i g a b l e a d v e r s e e f f e c t s 10 Me e t s a l l n e e d s o r h a s n o a d v e r s e e f f e c t NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 21 Preliminary Engineering Report 6.5 Hydraulic Analysis As part of this report, proposed waterline improvements in the Nike Park Road area have been conceptualized. The route for this conceptual design is shown on Figure No. 7-1 for reference. A water model was generated using WaterCAD software to determine the effect of the proposed waterline improvements on future development in the proposed study area. “Junctions” shown on the figure were locations for maximum daily demands, selected to distribute estimated growth demands along the proposed route. The water model is based on the more aggressive growth projections previously provided by the County. The new and existing demands were distributed along Nike Park Road and Battery Park Road per the County’s estimated developable acreage. Two modeling scenarios were prepared to compare the hydraulic capability of new 12- inch and 16-inch waterlines along Nike Park Road to service the study area. Peak day demands were estimated along the waterline route and are summarized as shown in Table No. 6-5. Table No. 6-5. Peak Day Demands on Recommended Route Location Peak Day Demand (GPM) Entrance to Cell Tower Site (Junction J-20) 153.00 Int. Nike Park Rd./Titus Creek Lane (Junction J-30) 16.87 Int. Nike Park Rd./Carrollton Court (Junction J-55) 7.31 Int. Nike Park Rd./Titus Creek Drive (Junction J-60) 2.06 Int. Nike Park Rd./Waterview Trail (Junction J-65) 65.82 Int. Nike Park Rd./TM 23-01-013 (Junction J-72) 254.44 Int. Nike Park Rd./Paleo Point Ln. (Junction J-73) 0.94 Int. Nike Park Rd./The Oaks Lane (Junction J-75) 81.94 Int. Nike Park/Battery Park Rds. (Junction J-80) 127.88 Gatling Pointe Master Meter (Junction J-90) 105.94 TOTAL816.20 NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 22 Preliminary Engineering Report Fire flow events were modeled as steady-state to compare the available fire flow developed by both new 12-inch and 16-inch improvements. The model simulations produced the following available fire flows shown in Table No. 6-6. Table No. 6-6. Fire Flow Results Location Fire Flow (12-inch Waterline) (GPM) Fire Flow (16-inch Waterline) (GPM) Int. Nike Park Rd./Reynolds Dr. (Junction J-10) 1,869 5,521 Int. Nike Park Rd//Titus Creek Dr. (Junction J-60) 859 2804 Gatling Pointe Master Meter (Junction J-90) 604 1,950 The locations shown in Table No. 6-6 are considered to be critical junctions in the study area. See Appendix C of this report for reference. The modeling results are based on the following assumptions: 1. The existing County NDSD tank has a storage capacity of approximately 1.0 MG. The tank has a 40-foot head range. The tank water level is estimated to be 50% full during model runs (El. 153.50). 2. No contributions from the Town of Smithfield’s water distribution system. 3. The fire flows presented in Table No. 6-6 are in addition to the peak day demand at each respective junction. These flows can be produced while maintaining a minimum 20 psi residual system pressure. It is our understanding that the water customers in the proposed Nike Park study area will be primarily residential. A 12-inch waterline is adequate to serve the current demand. As the demand increases, a future tank or loop will allow the 12-inch waterline to meet the future demands reliably. NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 23 Preliminary Engineering Report 7.0 PROPOSED WATER SYSTEM IMPROVEMENTS 7.1 Waterline Description As shown in Figure No. 7-1, the proposed 12-inch waterline will connect to the County’s water system at Carrollton Boulevard just southwest of James River Trail, follow property lines northward to Reynolds Drive, and follow Reynolds Drive west to Nike Park Road at its intersection with Reynolds Drive. It will continue north along Nike Park Road, cross Jones Creek and continue to the intersection of Battery Park Road. It will then follow Battery Park Road to Gatling Pointe’s existing connection to the Town of Smithfield’s waterline. The primary obstacle to serving Gatling Pointe and parcels on Battery Park Road and the western end of Nike Park Road is Jones Creek. Nike Park Road is the only road that crosses the creek. The estimated length of the crossing is 1,200 feet, so that as much of the crossing as possible is outside of the flood zone. The crossing is proposed to be directionally drilled, and use HDPE pipe. Most developable parcels are located on the western side of Nike Park Road to its intersection with Battery Park Road. It should then be installed on the eastern side of Battery Park Road to serve the large parcel that extends the length of Battery Park Road to Gatling Pointe. An estimated 21 parcels are affected by the proposed route, not including the County’s Carrollton Nike Park parcels. The road right of way and easement needed for each parcel will be determined during survey. Nike Park Road may be widened, as discussed in VDOT’s publication entitled “Isle of Wight Brewer’s Neck Corridor Study”, dated February, 2014. Utilities should be located at the edge of the ultimate right of way where possible, to avoid interference with that roadwork. + !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 !!2 BE N N S C H U R C H B O U L E V A R D SMITH'S NECK ROAD NIKE PARK ROAD T U R N E R D R I V E REY N O L D S D R I V E BATT E R Y P A R K R O A D SOU T H C H U R C H S T R E E T RESCUE ROAD NEW TOWN E H A V E N L A N E G A Y L E W A Y WILS O N R O A D BRE W E R S N E C K B O U L E V A R D RAINBOW ROAD CH A N N E L L W A Y RAMOS WAY OAK A L L E Y MO O N E F I E L D D R I V E TIT U S C R E E K D R I V E C Y P R E S S C R E E K P A R K W A Y P A G A N R O A D WHI P P I N G H A M P A R K W A Y JOHNSON LANE LUM A R R O A D WATSO N D R I V E CYPRES S C R O S S I N G WOODSMAN LANE TOD D A V E N U E YE L L O W R O C K L A N E JO R D A N D R I V E BAILEY DRIVE D A S H I E L L D R I V E OL D M A C K L E S F I E L D R O A D RIVE R S I D E D R I V E BALLARD CREEK DRIVE CYP R E S S R U N D R I V E MINGA LANE RI D G E L A N D D R I V E R E D P O I N T D R I V E CANNO N D R I V E BAR C R O F T D R I V E ST ANDRE W S BR E E Z Y H I L L L A N E BRITT WAY OM E R A D R I V E RIVERPOINT TRAIL AZ A L E A D R I V E D E E P B O T T O M D R I V E WA R I N E R L A N E JAMES RIVER DRIVE IR V I N D R I V E CENTER STREET HIDEAWAY LANE BE E C H W O O D L A N E J A K E ' S L A N E SM I T H D R I V E E D G E W O O D D R I V E TAL B O T D R I V E SMITH F I E L D P L A Z A MALL A R D C O V E L A N E COL O N I A L A V E N U E TWIN HILL LANEKING'S LANE JE F F E R S O N D R I V E TALLY-HO DRIVE RE D O A K D R I V E WA I N W R I G H T D R I V E ACCESS LAUREL LANDING AS H B Y W A Y E A S T FOR E S T V I E W L A N E BROWN'S MARINA ROAD CAS P E R C I R C L E AS H B Y W A Y MOO N E D R I V E AS H B Y W A Y W E S T SHORE DRIVE SUNDOWN DRIV E KINGS CREEK COURT NAIRN GR E G O R Y D R I V E WOODLAND ROAD BROOKWOOD C I R C L E SAIN T P A U L ' S A V E N U E SEAPORT TRAIL WA L N U T G R O V E L A N E BOLLING BOULEVARD WH I T E O A K D R I V E HEP T I N S T A L L A V E N U E WAR W I C K S T R E E T SE N T A R A W A Y BAT T E R Y S T R E E T KING J A M E S C O U R T YARMOUTH COURT MER C E R S T R E E T WI G W A M C I R C L E RICH M O N D A V E N U E ASH L E E D A L E L A N E OGILVY LANE WHIT E ' S P O I N T W A Y PASCHAL PLACE HINNANT LANE HOLLY D A L E L A N E KAY COURT SAIN T J A M E S A V E N U E JORD A N A V E N U E N O R T H S T R E E T L A W N E S T R E E T LAKEWO O D C O U R T OXF O R D A V E N U E BREEZY POINT CA R R O L L T O N B O U L E V A R D AC C E S S J-10 J-20J-30J-55J-60J-65 J-72 J-73J-75 J-80 J-90 LEGEND Service Area Town of Smithfield Comments Recommended !!2 Demand Junctions +Water Tank SCALE:DATE: Nike Park RoadWater Line ImprovementsIsle of Wight County, Virginia Figure No. 7-1RECOMMENDED ROUTE 1" = 1,500'06/1/15 PROJECT: TITLE: FILE NAME: DESIGNED BY: REVIEWED BY: WWA NUMBER: DRAWN BY: 215010.00 HFW PCS IF THIS DRAWING IS A REDUCTIONGRAPHIC SCALE MUST BE USED 0 0.25 0.50.125 Miles RM & KA Do c u m e n t P a t h : Q : \ W W A _ P r o j e c t s \ I s l e o f W i g h t \ 2 1 5 0 1 0 N i k e W a t e r l i n e E x t e n s i o n \ 2 1 5 0 1 0 _ E x h i b i t _ 7 - 1 . m x d 215010_Exhibit_7-1.mxd ³ CARROLLTONNIKE PARK TOWN OFSMITHFIELD NEWPORTDEVELOPMENTDISTRICT GATLINGPOINTE SMITHS NECK ROAD RE Y N O L D S D R I V E SMITHS NECK R O A D JONES CREE K JONES CREEK JON E S C R E E K TIT U S CREE K JON E S C R E E K PAG A N R I V E R WATER TOWER RECOMMENDEDROUTE RECOMMENDED ROUTE PRIMARY MAP SOURCE: County of Isle of Wight, VAMAP SOURCE FOR WATER BODIES: USGSNational Hydrography Dataset (NHD) B A T T E R Y P A R K R O A D REYN O L D S D R I V E NIKE P A R K R O A D NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 25 Preliminary Engineering Report It is noted that the Town’s waterline is on the same side of Battery Park Road, between Nike Park Road and the Gatling Pointe meter. According to County staff, ten Town customers are also served by this waterline. 7.2 Water Storage, Pumping and Transmission Main Capacities The Waterworks Regulations require a water system to provide one-half day of storage based on the maximum daily demand. A 1.0 MG tank provides storage for a 1.4 MGD maximum daily demand plus 300,000 gallons of fire protection. The current maximum daily demand on the 1.0 MG water tank from the Newport Development Service District is estimated at 454,100 gpd, based on bi-monthly water purchase records. Currently, a 528,000 gallon tank is all that is required to provide one- half day of storage based on the maximum daily demand and 300,000 gallons for fire protection. Therefore, the tank volume is currently sufficient to provide the required minimum storage. The combined maximum daily and fire flow demands from the Newport DSD and Gatling Pointe/Battery Park would require a minimum storage volume of 610,000 gallons. The current storage volume is sufficient to provide the required minimum storage. From the point of view of demand on the tank, once the maximum daily demand reaches 1 MGD, the County should begin the process of adding an additional tank to the system, at a location that provides operational flexibility. The demands on the existing tank should be monitored. Operational flexibility and reliability are increased with more than one tank, however, at any demand level. Multiple tanks provide several benefits:  The County can to take the existing tank out of service for maintenance  Additional storage for growth and fire protection NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 26 Preliminary Engineering Report  Provides service during an extended power outage, line breaks or other emergency situation  Allows for unidirectional flushing in more than one flow direction, for better scouring of the pipe walls Per the Agreement referenced in Section 3.0 above, the City of Suffolk is required to construct and maintain such facilities needed to supply the County with its Reserved Capacity of 3.01 MGD. The County’s existing 16-inch is capable of conveying 4 MGD. The County has a pressure-reducing valve located downstream of the meter. The ability of the City to pump, and the County’s main to transmit the needed volume of water are beyond the scope of the report. A more in-depth study would be needed to evaluate the larger regional water system. 7.3 Reynolds Drive WW Associates was also asked to evaluate possible routes to serve the developed area north of Reynolds Drive, west of its intersection with Nike Park Road and adjacent to the Newport DSD. Reynolds Drive parallels Brewer’s Neck Boulevard (US 258). A proposed 12-inch waterline along Reynolds Drive would connect to the County’s main on Brewer’s Neck Boulevard at its intersection with Reynolds Drive. On the other end, the waterline would follow Norsworthy Drive, connecting to the waterline on Brewer’s Neck Boulevard, forming a loop. Should the County decide to serve this area, Route No. 6 would be the most cost-effective comprehensive solution for bringing water service to the Reynolds Drive area. The proposed future water project is presented in Figure No. 7-2. REY N O L D S D R I V E NEW TOWNE HAV E N L A N E G A Y L E W A Y DO G G E T T L A N E SMITHFIELD BOULEVARD BRE W E R S N E C K B O U L E V A R D RAMOS WAY CAMPBELL'S CHAP E L D R I V E HAYNES LANE YELLOW ROCK LANE COL . H O G A N L A N E HOLLY L A N E HUNT I N G T O N W A Y DEE P B O T T O M D R I V E BU C K I N G H A M W A Y PONDEROSA L A N E NORSWORTHY DRIV E BE E C H W O O D L A N E BARCLAY CRESC E N T CHAPMAN'S LANE J A K E ' S L A N E B A R T L E T T C I R C L E TITUS CREEK LANE MALLAR D C O V E L A N E CAS P E R C I R C L E WATERFRONT LANE SLANT DRIVE C A R V E R D R I V E WINCHE S T E R P L A C E SEN T A R A W A Y OSBORN E L A N E KE S W I C K P L A C E KING J A M E S C O U R T B O O K E R T . D R I V E M A N C H E S T E R C O U R T ASHL E E D A L E L A N E CARROLLTON NIKE PARK WOOLARD LANE SMITHF I E L D B O U L E V A R D HAYNES LANE BE E C H W O O D L A N E B A R C L A Y C R E S C E N T BAY HARBOR LANE JA K E ' S L A N E TITUS CREEK LANE RE D O A K D R I V E GRAYSTONE DRIVE B L A C K O A K D R I V E WI N C H E S T E R P L A C E WATER OAK DRIVE N O T T I N G H A M P L A C E WILL O W O A K D R I V E WINDSONG WAY LED F O R D L A N E WHEELER LANE LAUREL OAK DRIVE TITUS COVE LANDING ASHLEY PARK COURT ENGLISH OAK DRIVE DRIVERS LANE KE R R P L A C E HARGRAVES DRIVECARROLLTON COURT BREWER S F A R M L A N E EA S T O N P L A C E MERIDIAN PLACE BR E W E R P L A C E ACC E S S LEGEND Reynolds Drive Future Project Service Area Town of Smithfield SCALE:DATE: Nike Park RoadWater Line ImprovementsIsle of Wight County, Virginia Figure No. 7-2REYNOLDS DRIVE FUTURE PROJECT 1" = 800'03/27/15 PROJECT: TITLE: FILE NAME: DESIGNED BY: REVIEWED BY: WWA NUMBER: DRAWN BY: 215010.00 HFW PCS IF THIS DRAWING IS A REDUCTIONGRAPHIC SCALE MUST BE USED 0 0.1 0.20.05 Miles RM & KA Do c u m e n t P a t h : Q : \ W W A _ P r o j e c t s \ I s l e o f W i g h t \ 2 1 5 0 1 0 N i k e W a t e r l i n e E x t e n s i o n \ 2 1 5 0 1 0 _ E x h i b i t _ 7 - 2 . m x d 215010_Exhibit_7-2.mxd ³ PRIMARY MAP SOURCE: County of Isle of Wight, VAMAP SOURCE FOR WATER BODIES: USGSNational Hydrography Dataset (NHD) FUTURE PROJECT NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 28 Preliminary Engineering Report 7.4 Construction Issues Conditions that will affect the design and construction of the Nike Park Road waterline include easement acquisition, the Jones Creek crossing and traffic management. Based on flood maps, Jones Creek is approximately 1,200 feet wide at the Fulgham Bridge, over which Nike Park Road crosses the creek. This crossing will likely require a permit from the Army Corps of Engineers and others. Other utilities such as fiberoptic cable, storm sewers, gas lines and telephone lines may affect the route. Such underground cabling is more common on the western side of Nike Park Road, but possibly could be overcome if the waterline is located at the edge of the ultimate right of way. 8.0 OPINION OF PROBABLE COST WW Associates’ Opinion of Probable Total Project Cost for Route No. 5 is $3.77 M. The following factors were considered:  Jones Creek crossing is constructed by directional drilling outside of the flood zone as much as possible; the pipe will be HDPE.  Reynolds Drive and Nike Park Road are crossed by jack and bore construction.  Ten initial service connections are made during construction.  The new storage tank is not constructed at the same time as the waterline.  The waterline is on the western/southern side of Nike Park Road and on the eastern side of Battery Park Road to minimize easement acquisitions.  Road bores for service connections are minimized.  Easement acquisition is based on an average per-acre cost of parcels along the route.  The pipe is 12-inch ductile iron.  Valves are located every 1,000 feet. NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 29 Preliminary Engineering Report 9.0 CONCLUSIONS AND RECOMMENDATIONS WW Associates has reviewed growth and population estimates, maps, the County’s Comprehensive Plan, and other documents related to the County’s growth projections and concludes the following:  Alternative Route No. 5 is the selected route.  The Opinion of Probable Total Project Cost for Route No. 5 is $3.77M.  The projected average daily demand for the Nike Park Road area is 272,000 gpd.  The projected maximum daily demand for the area is 459,000 gpd.  The long-term projected number of total equivalent residential connections in the Nike Park Road area is 1,700.  When the maximum daily demand reaches 1 MGD, a second 1MG of storage should be available, to provide 24 hours of effective storage.  Easements from land owners along the route will be needed.  A 12-inch waterline will provide needed fire flow and serve the maximum daily demands from current residents and future growth.  The west end of Reynolds Drive can be served by a short loop connecting on both ends to the County’s water main on Brewer’s Neck Boulevard. WW Associates also recommends that the County flush the waterline to freshen the water during the early period of relatively low demand. Cleaning the waterline should be performed at least every two years, or more frequently as needed. 10.0 PRELIMINARY PROJECT SCHEDULE A preliminary project schedule is presented on the following page. Ta s k Na m e St a r t F i n i s h Su b m i t PE R to VD H Th u 10 / 1 / 1 5 Th u 10 / 1 / 1 5 VD H Re v i e w an d Ap p r o v a l Th u 10 / 1 / 1 5 We d 12 / 2 3 / 1 5 En v i r o n m e n t a l Pe r m i t t i n g Pr o c e s s Th u 10 / 1 / 1 5 We d 6/ 8 / 1 6 De s i g n Pr o j e c t Th u 10 / 1 / 1 5 We d 6/ 8 / 1 6 Bi d / A w a r d Pr o j e c t Th u 6/ 9 / 1 6 We d 8/ 3 1 / 1 6 Co n s t r u c t i o n Th u 9/ 1 / 1 6 We d 1/ 1 7 / 1 8 10 / 1 S S M T W T F S S M T W T F S S M T WTFSSMTW eb 22 , ' Ma y 24 , Au g 23 , ' No v 22 , ' Fe b 21 , ' Ma y 22 , Au g 21 , ' No v 20 , ' Fe b 19 , 'May 21, Aug 20, 'Nov 19, 'Feb 1 Pa g e 1 NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 i Preliminary Engineering Report LIST OF APPENDICES Tab County’s Agreements with Smithfield & WTWA and Meter Readings .......................... A Basis of Design ................................................................................................................. B Hydraulic Model Output ................................................................................................... C NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 Preliminary Engineering Report Appendix A County’s Agreements with Smithfield and Western Tidewater Water Authority and Meter Readings NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 Preliminary Engineering Report Appendix B Basis of Design 3040 Avemore Square Place  Charlottesville, VA 22911 Telephone (434) 984-2700  Fax (434) 978-1444 Charlottesville  Lynchburg NIKE PARK CORRIDOR WATER IMPROVEMENTS PROJECT BASIS OF DESIGN Water System Design Requirements: A. Existing Water Demands The average daily water volume purchased from Western Tidewater Water Authority (WTWA) is 398,626 gpd. According to the County, none of this purchased water from WTWA is sold to Smithfield for resale to the Gatling Pointe and Battery Park communities. The maximum monthly purchase from the WTWA in 2014 was 1,821,400 ft3, or 13,624,072 gallons/month. It will be used to estimate the maximum daily demand: 13,624,072 gallons / 30 days = 454,136 gpd B. Future Water Demands in 2035 Regulatory Basis: VDH Working Memo 784 provides average daily and maximum daily usages for residential connections, adjusted downward from estimates provided in the Waterworks Regulations. The Waterworks Regulations usage figures are outdated, and do not account for the prevalence of low-flow plumbing fixtures and modern building codes. The figures used in this Basis of Design reflect those lower figures, for the most part. The Working Memo shows a residential connection using 125 gpd, and assumes 2.5 persons per household. However, data from residential neighborhoods are more likely to show usages of 150-160 gpd/connection. The Memo includes peak day multipliers that range from 1.2 to 4.0 times the average daily usage, depending on the information source. This Basis of Design uses 1.7 (270 gpd/160 gpd). Calculations: The long-term projection for new connections in the Nike Park Road area is: 3,703. The total number of connections, existing plus new, is projected to be 4,353. The total future average daily demand in the Nike Park Road area is estimated to be 696,500 gpd, at 160 gpd/connection. The total future maximum daily demand in the Nike Park Road area is estimated to be 1,175,300 gpd, at 270 gpd/connection. 3040 Avemore Square Place  Charlottesville, VA 22911 Telephone (434) 984-2700  Fax (434) 978-1444 Charlottesville  Lynchburg Page 2 of 3 C. Water Storage Requirements in 2035 The single 1 MG tank serves the Newport DSD. The volume it contains is 100% effective storage. The Waterworks Regulations require a water system to have storage equivalent to one half-day, based on the maximum daily demand. This tank would serve a maximum daily demand of 1.4 MGD, plus a 2-hour fire flow at 2,500 gpm. The Newport DSD area is already served with water and sewer and growth is likely to occur there. The calculated current maximum daily demand is 454,000 gpd (rounded), based on WTWA meter readings. A reasonable growth estimate for the Newport DSD, based on US Census data, is 2,500 ERCs by 2035, especially if the Nike Park Road Service Area density is low. Therefore, the estimated water usage in the Newport DSD in 2035 is projected to be 1,129,000 gpd. To continue to meet the Waterworks Regulations minimum requirement for storage, the County should begin the process of locating and designing a second 1 MG tank, or negotiate with another locality to share storage services, once the maximum daily demand reaches 1 MGD. See the graphic below, which illustrates this concept. Projected Demand Growth on the Brewer’s Neck Boulevard Water Tank 0 200,000 400,000 600,000 800,000 1,000,000 1,200,000 1,400,000 De m a n d s ( g p d ) Year Demands on Storage Tank Usage:Allowable Demand Gatling Pointe/Battery Park connected 3040 Avemore Square Place  Charlottesville, VA 22911 Telephone (434) 984-2700  Fax (434) 978-1444 Charlottesville  Lynchburg Page 3 of 3 D. Waterline Sizing A WaterCAD© model was developed to determine what size waterline would provide the necessary average daily demand, maximum daily demand, and fire flows. The results, summarized in Appendix C, provided a basis for a minimum of 12-inch pipe. This pipe size will provide adequate service. However, its ability to provide needed fire protection with future growth will be augmented if storage at a second location, or a loop, is provided. NIKE PARK WATER IMPROVEMENTS ISLE OF WIGHT COUNTY, VA WWA Project No. 215010.00 Preliminary Engineering Report Appendix C Hydraulic Model Output La b e l Z o n e Fi r e F l o w (N e e d e d ) ( g p m ) Fi r e F l o w (A v a i l a b l e ) (g p m ) Fl o w ( T o t a l Ne e d e d ) ( g p m ) Fl o w ( T o t a l Av a i l a b l e ) ( g p m ) Pr e s s u r e (C a l c u l a t e d Re s i d u a l ) ( p s i ) Pr e s s u r e (C a l c u l a t e d Zo n e L o w e r Li m i t ) ( p s i ) Pr e s s u r e (C a l c u l a t e d Sy s t e m L o w e r Li m i t ) ( p s i ) Junction w/ Minimum Pressure (Zone) J- 1 0 < N o n e > 0 1, 8 6 9 0 1, 8 6 9 29 . 5 3 20 20 J-80 J- 2 0 < N o n e > 0 1, 1 0 9 15 3 1, 2 6 2 27 . 0 7 20 20 J-80 J- 3 0 < N o n e > 0 1, 0 0 8 17 1, 0 2 5 25 . 5 4 20 20 J-80 J- 4 0 < N o n e > 0 97 1 0 97 1 25 . 2 7 20 20 J-80 J- 5 0 < N o n e > 0 95 9 0 95 9 25 . 1 8 20 20 J-80 J- 5 5 < N o n e > 0 91 3 7 92 1 23 . 9 3 20 20 J-80 J- 6 0 < N o n e > 0 85 9 2 86 1 23 . 8 6 20 20 J-80 J- 6 5 < N o n e > 0 77 5 66 84 0 24 . 6 6 20 20 J-80 J- 7 0 < N o n e > 0 69 9 0 69 9 31 . 1 3 20 . 0 2 20 . 0 2 J-80 J- 7 2 < N o n e > 0 67 5 25 4 93 0 22 . 5 5 20 20 J-80 J- 7 3 < N o n e > 0 66 4 1 66 5 21 . 6 2 20 20 J-80 J- 7 5 < N o n e > 0 64 8 82 72 9 20 . 6 3 20 20 J-80 J- 8 0 < N o n e > 0 60 8 12 8 73 6 20 . 0 4 22 . 1 3 22 . 1 3 J-90 J- 9 0 < N o n e > 0 60 4 10 6 71 0 20 . 0 4 20 . 2 5 20 . 2 5 J-80 Fi r e F l o w D a t a S u m m a r y 12 - i n c h N i k e P a r k W a t e r L i n e O p t i o n Is l e o f W i g h t C o u n t y , V i r g i n i a La b e l Z o n e Fi r e F l o w (N e e d e d ) ( g p m ) Fi r e F l o w (A v a i l a b l e ) (g p m ) Fl o w ( T o t a l Ne e d e d ) ( g p m ) Fl o w ( T o t a l Av a i l a b l e ) ( g p m ) Pr e s s u r e (C a l c u l a t e d Re s i d u a l ) ( p s i ) Pr e s s u r e (C a l c u l a t e d Zo n e L o w e r Li m i t ) ( p s i ) Pr e s s u r e (C a l c u l a t e d Sy s t e m L o w e r Li m i t ) ( p s i ) Junction w/ Minimum Pressure (System) J- 1 0 < N o n e > 0 5, 5 2 1 0 5, 5 2 1 23 . 6 5 20 20 J-80 J- 2 0 < N o n e > 0 3, 5 1 8 15 3 3, 6 7 1 23 . 7 20 20 J-80 J- 3 0 < N o n e > 0 3, 2 3 2 17 3, 2 4 9 22 . 6 7 20 20 J-80 J- 4 0 < N o n e > 0 3, 1 2 6 0 3, 1 2 6 22 . 6 20 20 J-80 J- 5 0 < N o n e > 0 3, 0 9 2 0 3, 0 9 2 22 . 5 8 20 20 J-80 J- 5 5 < N o n e > 0 2, 9 6 0 7 2, 9 6 8 21 . 6 2 20 20 J-80 J- 6 0 < N o n e > 0 2, 8 0 4 2 2, 8 0 6 21 . 9 3 20 20 J-80 J- 6 5 < N o n e > 0 2, 5 6 1 66 2, 6 2 7 23 . 4 3 20 20 J-80 J- 7 0 < N o n e > 0 2, 3 3 9 0 2, 3 3 9 30 . 5 6 20 20 J-80 J- 7 2 < N o n e > 0 2, 2 6 6 25 4 2, 5 2 0 22 . 2 6 20 20 J-80 J- 7 3 < N o n e > 0 2, 2 3 0 1 2, 2 3 1 21 . 3 8 20 20 J-80 J- 7 5 < N o n e > 0 2, 1 7 2 82 2, 2 5 4 20 . 4 8 20 20 J-80 J- 8 0 < N o n e > 0 2, 0 3 3 12 8 2, 1 6 1 20 22 . 1 5 22 . 1 5 J-90 J- 9 0 < N o n e > 0 1, 9 5 0 10 6 2, 0 5 6 20 22 . 0 4 22 . 0 4 J-80 Fi r e F l o w D a t a S u m m a r y 16 - i n c h N i k e P a r k W a t e r L i n e O p t i o n Is l e o f W i g h t C o u n t y , V i r g i n i a Aug. 27, 2015/MT/ Resolution – Davis Bacon Request from School Board ISSUE: Resolutions – Davis-Bacon Compliance Funding Request from School Board BACKGROUND: The School Board is requesting Board of Supervisors’ consideration for an appropriation in the amount of $2,789,456 to address required final payments associated with the Davis-Bacon Act for construction of the Georgie D. Tyler Middle School. It is recommended that the Board of Supervisors adopt a resolution to appropriate funds from the General Fund Unassigned Fund Balance to provide for the immediate payment of Davis-Bacon Act expenses. Currently, there is $255,261 available in the Capital Reserve account previously established by the Board of Supervisors for Davis-Bacon Act related expenses. As such, an appropriation of $2,534,195 is needed from the General Fund Unassigned Fund Balance to address the final Davis-Bacon Act required payment. Additionally, it is recommended that the Board adopt a separate resolution to authorize the issuance of debt to reimburse the draw from the General Fund Unassigned Balance. Failure to restore funds drawn from the Unassigned Fund Balance may result in a violation of the County’s adopted Financial Policies with the potential for negative rating impacts by the bond rating agencies. BUDGETARY IMPACT: Adoption of the recommended resolutions will result in the short-term withdrawal of $2,534,195 from the General Fund Unassigned Fund Balance to provide for the immediate payment of Davis-Bacon expenses relative to the Georgie D. Tyler Middle School project. The issuance of debt to reimburse funds drawn from the General Fund Unassigned Fund Balance will restore fund balance and spread the Aug. 27, 2015/MT/ Resolution – Davis Bacon Request from School Board construction debt over a 20 year period similar to what would have occurred if issued with the original construction bonds. RECOMMENDATION: Adopt a Resolution to Appropriate Funds from the General Fund Unassigned Fund Balance for Payment of Davis-Bacon Expenses Associated with the Georgie D. Tyler Middle School Project. Adopt a Resolution of Official Intent to Reimburse Expenditures with Proceeds of a Borrowing. ATTACHMENT: - Resolution to Appropriate Funds from the General Fund Unassigned Fund Balance for Payment of Davis-Bacon Act Expenses Associated with the Georgie D. Tyler Middle School Project - Resolution of Official Intent to Reimburse Expenditures with Proceeds of a Borrowing - Letter of Request from School Board RESOLUTION TO APPROPRIATE FUNDS FROM THE GENERAL FUND UNASSIGNED FUND BALANCE FOR PAYMENT OF DAVIS-BACON ACT EXPENSES ASSOCIATED WITH THE GEORGIE D. TYLER MIDDLE SCHOOL PROJECT WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia has received a request from the Isle of Wight School Board for the payment of Davis-Bacon Act related invoices in the amount of $2,789,456 as presented by the U.S. Department of Labor for the Georgie D. Tyler Middle School Project; and, WHEREAS, the Capital Reserve Account (GTMS) established by the Board of Supervisors for payment of Davis-Bacon Act expenses has an available balance of $255,261; and, WHEREAS, the remaining funds needed for final payment of the Davis-Bacon Act invoices in the amount of $2,534,195 is available for appropriation from the General Fund Unassigned Fund Balance. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of Isle of Wight County, Virginia authorizes the appropriation of $2,534,195 from the General Fund Unassigned Fund Balance to the Capital Reserve Account (GTMS) to provide for payment of Davis-Bacon Act invoices associated with the Georgie D. Tyler Middle School Project. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County is authorized by the Board of Supervisors to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. Adopted this 27th day of August 2015. Rex W. Alphin, Chairman _________________________________ Carey Mills Storm, Clerk Approved as to form: __________________________________ Mark C. Popovich, County Attorney Office of the Superintendent – Dr. James Thornton 820 W. Main Street | Smithfield, VA 23430 | www.iwcs.k12.va.us August 19, 2015 Mrs. Ann Seward County Administrator 17090 Monument Cir. Isle of Wight, VA 23397 Mrs. Seward, This letter is in response to a request for information made by Mr. Donald Robertson on August 19, 2015 regarding the school division’s request for payment for the Davis-Bacon invoices in an effort to conclude this process. When the school division was initially asked to present a budget amount to resolve this matter, a best guess estimate was developed against the industry standard using correspondence received from Department of Labor Investigator Hilda King on May 21, 2015 with an estimate of $2,200,000. To date, the county has paid $744,739 for Davis-Bacon invoices and the school division has paid $621,567 using the construction contingency funds. The schools also identified $285,140 in the division’s operating funds to help in satisfying the amount owed, but the Board of Supervisors voted to allow the schools to use this as a capital fund to assist in the replacement of the Carrollton Elementary School fire sprinkler system. As a result, no funds were paid out of the school division’s general operating budget. At this time, the school division is requesting an additional $2,789,456 to finalize payment for Davis-Bacon invoices. With the approval and payment of these invoices, the total amount that would be paid is $4,155,762. According to another email received from Hilda King on July 21, 2015 any remaining Davis- Bacon invoices should be minimal as they will be “dollar amounts in the hundreds bracket collectively, not thousands. These are very small subcontractors whose manpower out there was minimal.” After receiving these details from the Department of Labor, I feel comfortable in presenting this information to you and the Board of Supervisors for consideration. I truly appreciate the county’s willingness to work with the school division as we conclude the Davis-Bacon costs associated with the building of the Georgie D. Tyler Middle School. Should you require any additional information, please do not hesitate to contact me. Sincerely, Dr. James Thornton Superintendent of Schools ISSUE: Staff Report – Central Permitting Update and Customer Survey BACKGROUND: On August 3, 2015 the county was notified by the Virginia Association of Counties (VACO) that the County’s initiative of creating a Central Permit Office was awarded a 2015 VACo Achievement Award, making it one of 34 programs awarded out of a field of 92 program submissions. The award is a tribute to the staff of the departments who worked diligently to bring this project to fruition. On October 1, 2014, the County opened the Central Permitting Office on the first floor of the old Administration Building. The office has been serving the citizens and the development community for over 10 months. Staff will provide an overview of permitting activity over the last 9 months, the results of customer surveys, and future initiatives. BUDGETARY IMPACT: None RECOMMENDATION: Receive a staff presentation. ATTACHMENT: VACo Achievement Award Press Release August 27, 2015 ISSUE: Staff Report – Camptown Development Service District Economic Development Update BACKGROUND: Economic Development staff will present an overview of the current status of the local economic development conditions in the Camptown Development Service District. BUDGETARY IMPACT: None RECOMMENDATION: For the Board’s information. ATTACHMENTS: None Stoup Property Update, TE, August 27, 2015 ISSUE: Staff Report – Stoup Property Update BACKGROUND: Economic Development staff will present an overview of the current status of service solutions for the Stoup property. BUDGETARY IMPACT: None RECOMMENDATION: For the Board’s information. ATTACHMENTS: None ISSUE: Staff Report – Update on Status of Major Development Projects BACKGROUND: Staff will provide the Board with a presentation advising the Board relative to the status of major development projects in the County. BUDGET IMPACT: None RECOMMENDATION: For the Board’s information. ATTACHMENT: None August 27, 2015/CBM ISSUE: Motion – Schedule Strategic Planning Retreat to be Held September 24, 2015 BACKGROUND: It was the consensus of the Board, at its July 16, 2015 meeting, to conduct an annual retreat to discuss strategic goals and objectives and long range vision for incorporation by staff into the annual Capital Improvements Plan (CIP) and Operating Budget development processes. A majority of Board members have indicated their availability for a retreat to be held Thursday, September 24, 2015 from 8:30 a.m. until 5:00 p.m. at the Isle of Wight Volunteer Rescue Squad. Attached for the Board’s consideration is a draft retreat agenda. RECOMMENDATION: Authorize the retreat to be conducted on September 24, 2015 at 8:30 a.m. at the Isle of Wight Rescue Squad and approve the attached draft agenda. ATTACHMENT: Draft Agenda Board of Supervisors Annual Retreat September 24, 2015 Isle of Wight Rescue Squad Training Room DRAFT AGENDA 8:00 – 8:30 a.m. Breakfast 8:30 – 9:00 a.m. Statistical Profile Update Charles Meek, Assistant to the County Administrator 9:00-10:30 a.m. Water Source Capital Planning & General Services & Economic Economic Development Needs Development Staff 10:30 – 10:45 a.m. Break 10:45 – 12:00 p.m. Transportation Priorities Transportation Staff 12:00 – 12:30 p.m. Lunch 12:30 – 1:30 p.m. Route 17/Brewers Neck Corridor Planning & Zoning Landscape 1:30 – 2:30 p.m. Emergency Services Update Jeff Terwilliger, Chief of Emergency Services 2:30 – 2:45 p.m. Break 2:45 – 3:30 p.m. Strategic Plan Review Board of Supervisors 3:30 – 4:00 p.m. Discussion and Next Steps Board of Supervisors ISSUE: Matters for the Board’s Information BACKGROUND: The matters attached to this Board report are included as a means of providing information to the Board relative to matters of interest. These items do not require any action by the Board. RECOMMENDATION: For the Board’s information. ATTACHMENTS: 1. Monthly Reports: Tax Levies & Collections as of July 2015; Cash Position; and, Statement of the Treasurer’s Accountability 2. Isle of Wight County Monthly Fire/EMS Call Summary and Other Statistics FY 2014/2015 3. Isle of Wight Sheriff’s Monthly Activity Report/July 2015 4. Isle of Wight Cooperative Extension Monthly Activity Report/July 5. Isle of Wight Website Statistics/July 2015 6. Solid Waste Division Litter Pickup 7. Social Services Report/June 2015 8. CIP Calendar 9. VACo Region 1 Meeting Is l e o f W i g h t C o u n t y Mo n t h l y F i r e / E M S C a l l S u m m a r y an d O t h e r S t a t i s t i c s Fi s c a l Y e a r 2 0 1 4 / 2 0 1 5 Ju n e 2 0 1 5 EM S Pa i d S t a f f i n g Vo l u n t e e r De p a r t m e n t Di s p a t c h e d Ev e n t s (1 ) Mi s s i n g S t a t e Re p o r t s (2 ) 10 0 % Pa i d % P a i d 10 0 % Vo l u n t e e r % V o l . M i x e d % M i x . T o t a l M o n t h l y Ma n h o u r s E s t . C o s t (4 ) Ca r r o l l t o n V F D 78 2 46 61 % 2 3% 28 37 % 76 1, 2 0 5 29 , 5 2 3 $ Ca r r s v i l l e V F D 31 0 31 10 0 % 0 0% 0 0% 31 1, 4 7 1 36 , 0 4 0 $ IO W R e s c u e 24 1 3 11 4 48 % 45 19 % 79 33 % 23 8 2, 1 1 8 51 , 8 9 1 $ Wi n d s r R e s c u e 72 2 53 76 % 0 0% 17 24 % 70 1, 4 1 9 34 , 7 6 6 $ To t a l E M S 42 2 7 To t a l I n c i d e n t P a t i e n t C a r e R e p o r t s 41 5 6, 2 1 3 15 2 , 2 1 9 $ Fi r e St a f f i n g M i x (U n a b l e t o p r o v i d e t h e m i x e d s t a f f i n g b r e a k d o w n f o r f i r e w i t h c u r r e n t s t a t e re p o r t i n g m e c h a n i s m , p a i d s t a f f p r o v i d e d c a l l c o u n t ) (5 ) Pa i d S t a f f i n g Vo l u n t e e r De p a r t m e n t Di s p a t c h e d Ev e n t s (1 ) Mi s s i n g S t a t e Re p o r t s (2 ) 10 0 % Pa i d % P a i d 10 0 % Vo l u n t e e r % V o l . M i x e d % M i x . T o t a l M o n t h l y Ma n h o u r s E s t . C o s t (4 ) Ca r r o l l t o n V F D 29 16 0% 29 10 0 % 0% 29 - $ Ca r r s v i l l e V F D 16 8 0 % 1 6 1 0 0 % 0 % 1 6 (7 ) - $ Ru s h m e r e V F D 7 2 0% 7 10 0 % 0% 7 - $ Wi n d s o r V F D 23 5 0% 23 10 0 % 0% 23 - $ Sm f d V F D 97 4 0% 90 93 % 7 7% 97 18 9 4, 6 3 1 $ To t a l F i r e 1 7 2 35 To t a l S u b m i t t e d S t a t e F i r e R e p o r t s (6 ) 17 2 18 9 4 , 6 3 1 $ To t a l F i r e / E M S 59 4 42 To t a l S u b m i t t e d P C R s / F i r e I n c i d e n t s 58 7 6, 4 0 2 15 6 , 8 4 9 $ Se r v i c e / O t h e r A r e a s o f C o n c e r n / O t h e r U p d a t e s Ca r r o l l t o n V F D a n d W i n d s o r V F D h a v e n o t s i g n e d t h e fa c i l i t y u s e a g r e e m e n t . Vo l u n t e e r a g e n c i e s h a v e n o t f i l e d a l l o f t h e r e q u i r ed S t a t e f i r e / E M S r e p o r t s . In c i d e n t P a t i e n t C a r e S t a f f i n g M i x P e r S t a t e P a t i e n t C a r e R e p o r t s ( P C R ) (R e p r e s e n t s a c t u a l p a t i e n t s s e r v e d - m a y d i f f e r f r o m i n c i d e n t s d i s p a t c h e d ) (3 ) Is l e o f W i g h t C o u n t y Mo n t h l y F i r e / E M S C a l l S u m m a r y an d O t h e r S t a t i s t i c s Fi s c a l Y e a r 2 0 1 4 / 2 0 1 5 Fi s c a l Y e a r - T o - D a t e Ca l l S u m m a r y EM S Pa i d S t a f f i n g Vo l u n t e e r De p a r t m e n t Di s p a t c h e d Ev e n t s (1 ) Mi s s i n g S t a t e Re p o r t s (2 ) 10 0 % Pa i d % P a i d 10 0 % Vo l u n t e e r % V o l . M i x e d % M i x . T o t a l M o n t h l y Ma n h o u r s E s t . C o s t (4 ) To t a l F Y Bu d g e t e d Ho u r s % of Budgeted Hours Remaining Ca r r o l l t o n V F D 76 2 86 21 4 31 % 26 4 38 % 21 5 31 % 69 3 67 8 1 16 6 , 1 3 5 $ 5,440 -25% Ca r r s v i l l e V F D 33 9 15 26 6 82 % 2 1% 57 18 % 32 5 18 , 2 9 4 44 8 , 2 0 3 $ 20 , 7 9 2 12% IO W R e s c u e 23 1 3 54 11 6 1 50 % 30 9 13 % 84 1 36 % 23 1 1 29 , 1 2 7 71 3 , 6 1 2 $ 25 , 9 1 2 -12% Wi n d s r R e s c u e 91 0 13 63 9 69 % 10 9 12 % 17 3 19 % 92 1 20 , 6 7 8 50 6 , 6 1 1 $ 20 , 5 1 2 -1% To t a l E M S 43 2 4 16 8 To t a l I n c i d e n t P a t i e n t C a r e R e p o r t s 42 5 0 74 , 8 8 0 1, 8 3 4 , 5 6 0 $ 72 , 6 5 6 -3% Fi r e St a f f i n g M i x ( U n a b l e to p r o v i d e t h e m i x e d s t a f f i n g b r e a k d o w n f o r f i r e w i th c u r r e n t s t a t e r e p o r t i n g me c h a n i s m - b r e a k d o w n b e g a n w i t h O c t o b e r - h i g h l i g t e d i n f o on l y O c t f o r w a r d n o t Y T D ) (5 ) Pa i d S t a f f i n g Vo l u n t e e r De p a r t m e n t Di s p a t c h e d Ev e n t s (1 ) Mi s s i n g S t a t e Re p o r t s (2 ) 10 0 % Pa i d % P a i d 10 0 % Vo l u n t e e r % V o l . M i x e d % M i x . T o t a l M o n t h l y Ma n h o u r s E s t . C o s t (4 ) T o t a l F Y Bu d g e t e d Ho u r s % of Budgeted Hours Remaining Ca r r o l l t o n V F D 33 3 29 7 0 0% 25 4 97 % 8 3% 26 2 0 - $ - - Ca r r s v i l l e V F D 22 6 9 4 0 0 % 1 6 5 1 0 0 % 0 0 % 1 6 5 (7 ) - $ - - Ru s h m e r e V F D 74 36 0 0% 55 10 0 % 0 0% 55 0 - $ - - Wi n d s o r V F D 27 0 63 0 0% 20 8 10 0 % 0 0% 20 8 0 - $ - - Sm f d V F D 81 9 13 6 0 0% 55 7 85 % 95 15 % 65 2 24 2 3 59 , 3 6 4 $ 2,600 7% To t a l F i r e 1 7 2 2 62 6 To t a l S u b m i t t e d S t a t e F i r e R e p o r t s (6 ) 10 9 6 2, 4 2 3 5 9 , 3 6 4 $ 2 , 6 0 0 7 % To t a l F i r e / E M S 60 4 6 79 4 To t a l S u b m i t t e d P C R s / F i r e I n c i d e n t s 53 4 6 77 , 3 0 3 1, 8 9 3 , 9 2 4 $ 75 , 2 5 6 -3% NO T E S : (7 ) P a i d s t a f f i n g s u p p o r t f o r C a r r s v i l l e V F D i n c l u d es f i r e s t a f f i n g c o v e r a g e ( 1 F T E ) , s t a f f i n g h o u r s a n d c o s t s f o r t h i s a r e i n c l u d e d i n t h e E M S p a i d s t a f f in g b l o c k . (1 ) D i s p a t c h e d e v e n t s c o u n t b a s e d o n D i s p a t c h E v e n t Lo g p r o v i d e d b y D i s p a t c h . (2 ) M i s s i n g V o l . D e p t . s t a t e r e p o r t s b a s e d o n i n c id e n t r e p o r t i n g i n f o r m a t i o n s u b m i t t e d t o t h e S t a t e as c o m p a r e d t o t h e C o u n t y d i s p a t c h e d i n c i d e n t c o u n t . T h e s e c o u n t s w i l l b e a d j u s t e d a s mi s s i n g r e p o r t s a r e s u b m i t t e d t o t h e S t a t e . In c i d e n t P a t i e n t C a r e S t a f f i n g M i x P e r S t a t e P a t i e n t C a r e R e p o r t s ( P C R ) (R e p r e s e n t s a c t u a l p a t i e n t s s e r v e d - m a y d i f f e r f r o m i n c i d e n t s d i s p a t c h e d ) (3 ) (6 ) C o u n t r e f l e c t s t o t a l # o f f i r e d i s p a t c h e d e v e n t s l e s s t o t a l # o f m i s s i n g s t a t e r e p o r t s . (3 ) C o u n t s b a s e d o n P C R i n f o r m a t i o n s u b m i t t e d t o t h e S t a t e . C o u n t s w e r e b a s e d o n s t a f f i n g m i x o f d i r e c t p a t i e n t c a r e s e r v i c e s p r o v i d e d ( i n c l u d i n g p a t i e n t r e f u s a l s & s t a n d b y e v e n t s ) . T h e s e co u n t s w i l l b e a d j u s t e d a s m i s s i n g r e p o r t s a r e s u b m it t e d t o t h e S t a t e . (4 ) E s t i m a t e d p a i d s t a f f i n g c o s t i s b a s e d o n a n a v e r ag e w a g e r a t e o f $ 2 4 . 5 0 p e r h o u r a n d i n c l u d e s f r i n g e b e n ef i t c o s t s . (5 ) T h e c u r r e n t S t a t e r e p o r t i n g s y s t e m d o e s n o t p r o v id e a m e c h a n i s m f o r d e t e r m i n i n g t h e s t a f f i n g m i x o f a f i r e i n c i d e n t . A m a n u a l c o u n t o f f i r e c a l l s w i t h p a i d s t a f f i n g s u p p o r t i s b e i n g p u t i n pl a c e . S t a r t i n g w i t h O c t o b e r , s t a f f i n g m i x c o u n t s w il l b e b a s e d o n i n f o r m a t i o n p r o v i d e d b y p a i d f i r e s ta f f a n d D i s p a t c h e d e v e n t s . Is l e o f W i g h t C o u n t y Mo n t h l y F i r e / E M S C a l l S u m m a r y an d O t h e r S t a t i s t i c s Fi s c a l Y e a r 2 0 1 4 / 2 0 1 5 Fi s c a l Y e a r 2 0 1 4 - 2 0 1 5 F i r e & R e s c u e S e r v i c e s B u d g e t Vo l u n t e e r De p a r t m e n t Ca r r o l l t o n V F D Ca r r s v i l l e V F D Ru s h m e r e V F D Wi n d s o r V F D Sm f d V F D IO W R e s c u e Wi n d s r R e s c u e To t a l S t a t i o n Al l o c a t e d Co s t s To t a l F Y 2 0 1 4 - 2 0 1 5 F i r e & R e s c u e R e s p o n s e B u d g e t - - 2, 6 0 0 25 , 9 1 2 20 , 5 1 2 Co n t r i b u t i o n 25 4 , 5 3 6 $ 14 6 , 2 1 4 $ 68 , 8 9 5 $ 12 2 , 9 1 8 $ Es t i m a t e d S t a f f i n g C o s t (4 ) 13 3 , 2 8 0 $ St a t i o n G e n e r a t o r Le a s e / M a i n t e n a n c e 21 , 9 5 6 $ 13 , 4 9 6 $ Bu d g e t e d D i r e c t V o l . Ag e n c y S u p p o r t b y 40 9 , 7 7 2 $ 66 9 , 1 1 4 $ Bu d g e t e d S t a f f i n g Ho u r s 5, 4 4 0 20 , 7 9 2 13 , 4 9 6 $ 11 , 9 5 2 $ 82 , 3 9 1 $ 13 4 , 8 7 0 $ 27 7 , 0 9 8 $ 89 7 , 9 1 1 $ 62 6 , 5 3 6 $ 3, 0 9 7 , 6 9 1 $ 50 9 , 4 0 4 $ - $ - $ 32 5 , 5 3 2 $ 3, 4 2 3 , 2 2 3 $ Ot h e r F i r e & R e s c u e R e s p o n s e B u d g e t I t e m s ( i n c l u d e s : m e d i c a l d i r e c t o r c o s t s , o t h e r s t a f f s a la r i e s n o t d i r e c t l y as s o c i a t e d t o s t a t i o n s t a f f i n g , F o r e s t r y c o n t r i b u t i on , H R P D C d u e s , L i f e P a c k g r a n t m a t c h , f i r e / E M S r e p or t i n g s o f t w a r e co s t s , s t a f f u n i f o r m s , t r a v e l & t r a i n i n g , e t c . ) 71 8 $ 1, 6 1 7 $ 5, 9 5 2 $ 69 , 1 8 6 $ 1, 1 8 4 , 7 3 3 $ 7 5 , 2 5 6 $ 1 , 8 4 3 , 7 7 2 $ 63 , 7 0 0 $ 63 4 , 8 4 4 $ 50 2 , 5 4 4 $ 21 2 , 6 8 0 $ 26 1 , 4 5 0 $ 11 8 , 0 4 0 $ 08 . 0 4 . 1 5 JU L 1 4 JA N F E B M A R A P R M A Y J U N JU L 1 5 AU G S E P O C T N O V D E C 20 1 5 Y T D 2 0 1 4 Y T D % chng Ca l l s f o r S e r v i c e La w E n f o r c e m e n t 3, 2 8 1 3 , 7 6 2 3 , 3 2 3 4 , 1 1 3 3 , 6 6 5 4 , 2 0 3 4 , 1 5 4 5 , 0 0 5 28,22523,06622.37% An i m a l S e r v i c e s 96 9 6 7 6 1 0 2 1 1 6 1 1 3 1 2 3 1 0 2 7287122.25% GR A N D T O T A L 3, 3 7 7 3 , 8 5 8 3 , 3 9 9 4 , 2 1 5 3 , 7 8 1 4 , 3 1 6 4 , 2 7 7 5 , 1 0 7 28,95323,77821.76% Sc h o o l C h e c k s ( n u m ) 11 8 4 5 5 9 1 4 9 5 4 2 5 0 358374-4.28% Sc h o o l C h e c k s ( t i m e ) 2:5 1 2 7 : 4 7 2 1 : 5 9 3 1 : 4 9 1 7 : 1 7 2 1 : 5 9 7 : 5 8 0 : 0 0 128:51172:26-25.27% Fa l s e A l a r m s 25 1 0 3 0 2 1 1 1 4 31111-72.07% Es c o r t s 8 1 8 5 8 1 1 1 0 5 1 1 68680.00%0 Tr a f f i c Tr a f f i c S t o p s 35 8 3 1 4 1 8 8 4 5 1 4 2 2 5 0 0 5 2 8 5 0 1 2,9042,8003.71% Tr a f f i c S u m m o n s 22 6 1 6 2 1 0 1 2 6 5 2 5 3 3 4 2 3 3 8 2 8 1 1,7421,54812.53% Tr a f f i c C r a s h e s 68 6 2 9 2 5 9 8 7 6 7 7 3 5 6 4964960.00%0 Cr i m i n a l P r o c e s s Mis d e m e a n o r C h a r g e s 39 2 7 2 1 5 2 5 1 4 9 5 2 4 1 293301-2.66% Fe l o n y C h a r g e s 13 1 3 1 9 3 4 2 6 1 1 1 6 6 6 18515420.13% Un k n o w n C l a s s 0 0 0 0 0 0 0 0 02 GR A N D T O T A L 52 4 0 4 0 8 6 7 7 6 0 6 8 1 0 7 4784574.60% Civ i l P r o c e s s Wri t - L e v y 3 2 2 6 2 0 5 6 2325-8.00% Wr i t - R e p o 5 3 3 2 4 4 7 2 2544-43.18% Ev i c t i o n s 11 1 1 9 7 1 1 1 0 1 1 2 0 796423.44% All O t h e r C i v i l 88 6 6 8 3 6 4 2 1 , 2 0 7 1 , 0 0 2 9 4 6 9 5 0 1 , 1 1 3 6,5435,9909.23% GR A N D T O T A L 90 5 6 9 9 6 5 6 1 , 2 2 2 1 , 0 1 9 9 6 0 9 7 3 1 , 1 4 1 6,6706,1238.93% Pr o p e r t y Re p o r t e d S t o l e n $3 0 , 4 6 0 $ 2 7 , 6 0 4 $ 1 3 , 5 3 4 $ 5 , 6 0 4 $ 2 8 , 9 3 8 $ 5 , 2 2 2 $ 8 , 1 2 0 $ 1 5 , 5 16 $104,538$343,034-69.53% Sto l e n I t e m s 58 5 8 4 5 2 2 6 9 2 8 3 9 3 9 300367-18.26% Re p o r t e d R e c o v e r e d $1 0 , 6 0 0 $ 2 , 7 8 0 $ 6 , 8 7 3 $ 1 , 0 0 0 $ 2 8 , 6 6 4 $ 0 $ 4 , 5 8 0 $ 6 , 6 0 0 $50,497$115,670-56.34% Re c o v e r e d I t e m s 6 8 1 4 5 2 1 0 7 3 5861-4.92% Re p o r t e d D a m a g e d $3 1 , 5 1 7 $ 2 , 4 8 0 $ 5 , 4 2 0 $ 3 , 7 7 1 $ 1 2 , 2 1 6 $ 9 , 6 7 9 $ 1 2 , 6 1 8 $ 1 4 , 6 4 1 $60,825$91,036-33.19% Da m a g e d I t e m s 26 9 1 6 1 4 2 5 1 8 2 6 1 7 125165-24.24% Co u r t Fin e s a n d F e e s Ju r y T r i a l s 1 2 1 0 1 1 0 0 52150.00% Ot h e r Mil e a g e 82 , 8 1 4 78 , 8 9 4 80 , 1 5 6 81 , 1 6 4 86 , 1 2 3 84 , 5 9 3 91 , 6 8 8 97 , 2 4 1 599,859611,175-1.85% Gu n P e r m i t s 49 5 6 5 7 7 3 5 1 4 7 3 7 4 8 369425-13.18% Fin g e r p r i n t s ( n o n c r i m . ) 29 2 1 2 7 3 4 1 4 2 9 2 6 3 8 18912057.50% Re p o r t s ( I B R ) 72 5 0 6 4 6 7 7 8 6 6 8 4 5 0 459519-11.56% Re p o r t s ( N o n - I B R ) 14 6 1 0 2 1 0 8 1 3 7 1 4 3 1 2 8 1 2 9 1 3 0 877945-7.20% Cu r r e n c y v a l u e s r o u n d e d t o t h e d o l l a r . RE V I S E D 0 8 . 0 4 . 1 5 To t a l s m a y c h a n g e b e t w e e n r e p o r t i n g p e r i o d s d u e t o on g o i n g i n v e s t i g a t i o n s , c a s e u p d a t e s , e r r o r c o r r e c t io n , a n d l a t e r e p o r t i n g . Is l e o f W i g h t C o u n t y S h e r i f f ' s O f f i c e • M o n t h l y A c t iv i t y R e p o r t - J U L 2 0 1 5 ST A T I S T I C A L I N F O Y T D T O L A S T M O N T H C O M P L E T E D - JU L 08 . 0 4 . 1 5 ME A N ( A V G ) ME D I A N HI G H E S T LO W E S T La w E n f o r c e m e n t 4, 0 3 2 4 , 3 8 4 5 , 0 0 5 3 , 3 2 3 An i m a l S e r v i c e s 10 4 9 9 1 2 3 7 6 GR A N D T O T A L 4, 1 3 6 4 , 4 8 3 5 , 1 0 7 3 , 3 9 9 Sc h o o l C h e c k s ( n u m ) 51 4 2 9 1 0 Sc h o o l C h e c k s ( t i m e ) 18 : 2 4 1 3 : 5 3 3 1 : 4 9 0 : 0 0 Fa l s e A l a r m s 4 1 2 1 4 0 Es c o r t s 10 1 5 1 8 5 Tr a f f i c S t o p s 41 5 4 0 8 5 2 8 1 8 8 Tr a f f i c S u m m o n s 24 9 2 2 2 3 4 2 1 0 1 Tr a f f i c C r a s h e s 71 5 9 9 2 5 6 Mis d e m e a n o r C h a r g e s 42 3 4 5 2 2 1 Fe l o n y C h a r g e s 26 4 0 6 6 1 1 Un k n o w n C l a s s 0 0 0 0 GR A N D T O T A L 68 7 4 1 0 7 4 0 Wr i t - L e v y 3 4 6 0 Wr i t - R e p o 4 3 7 2 Ev i c t i o n s 11 1 6 2 0 7 Al l O t h e r C i v i l 93 5 8 9 8 1 , 2 0 7 6 4 2 GR A N D T O T A L 95 3 9 2 0 1 , 2 2 2 6 5 6 Re p o r t e d S t o l e n 14 , 9 3 4 2 1 , 5 6 0 2 8 , 9 3 8 5 , 2 2 2 St o l e n I t e m s 43 4 9 6 9 2 2 Re p o r t e d R e c o v e r e d 7, 2 1 4 4 , 6 9 0 2 8 , 6 6 4 0 mo n e t a r y 48 % Re c o v e r e d I t e m s 8 6 2 1 0 it e m s 19 % Re p o r t e d D a m a g e d 8, 6 8 9 8 , 5 6 1 1 4 , 6 4 1 2 , 4 8 0 Da m a g e d I t e m s 18 1 3 2 6 9 Mil e a g e 85 , 6 9 4 8 8 , 0 6 8 9 7 , 2 4 1 7 8 , 8 9 4 Gu n P e r m i t s 53 5 2 7 3 3 7 Fi n g e r p r i n t s ( n o n c r i m . ) 27 3 0 3 8 1 4 Re p o r t s ( I B R ) 66 5 0 8 4 5 0 Re p o r t s ( N o n - I B R ) 12 5 1 1 6 1 4 3 1 0 2 Mo n e t a r y v a l u e s a r e r o u n d e d to t h e n e a r e s t d o l l a r . T o t a l s ma y c h a n g e b e t w e e n r e p o r t i n g pe r i o d s d u e t o o n g o i n g in v e s t i g a t i o n s , c a s e u p d a t e s , er r o r c o r r e c t i o n , a n d l a t e re p o r t i n g . Pr o p e r t y Ci v i l P r o c e s s Ot h e r Pr o p e r t y R e c o v e r y (f r o m A v e r a g e ) Is l e o f W i g h t C o u n t y S h e r i f f ' s O f f i c e • M o n t h l y A c t iv i t y R e p o r t - 2 0 1 5 Ca l l s f o r S e r v i c e Tr a f f i c Cr i m i n a l P r o c e s s 20 1 4 20 1 5 20 1 4 20 1 5 20 1 4 20 1 5 20 1 4 20 1 5 20 1 4 20 1 5 20 1 4 20 1 5 20 1 4 20 1 5 20 1 4 20 1 5 14 TOT15 TOT% Change Ja n u a r y 0 0 0 1 0 0 3 1 3 1 8 16 1 3 0 0 152246.7% Fe b r u a r y 0 0 0 0 0 0 0 1 3 4 16 19 2 1 0 0 212519.0% Ma r c h 0 0 0 1 0 0 1 0 2 1 13 13 1 0 0 1715-11.8% Ap r i l 0 1 0 1 0 1 2 1 5 6 19 17 2 1 0 0 28280.0% Ma y 0 0 1 0 0 0 2 3 6 3 18 12 0 0 1 0 2818-35.7% Ju n e 0 0 0 0 0 1 1 1 5 7 23 11 2 1 1 0 3221-34.4% Ju l y 0 0 0 0 0 1 4 1 2 4 24 10 1 1 0 0 3117-45.2% Au g u s t 0 0 0 2 7 11 1 0 210-100.0% Se p t e m b e r 0 0 1 2 8 12 0 0 230-100.0% Oc t o b e r 0 1 0 3 10 13 0 0 270-100.0% No v e m b e r 0 0 0 0 3 17 0 0 200-100.0% De c e m b e r 0 0 1 1 0 10 1 0 130-100.0% YT D T O T A L 0 1 1 3 0 3 13 8 26 26 12 1 98 9 7 2 0 172146-15.1% GR D T O T A L 0 2 2 21 54 18 4 2 276 20 1 4 20 1 4 2 0 1 4 14 15 8 1 7 2 NO T I C E : T H E D A T A I N T H I S R E P O R T I S D Y N A M I C A N D M A Y C H A N G E A S C A S E S A R E R E C L A S S F I E D , R E C O R D S E X P U N G E D , O R E R R O R S C O R R E C T E D . SO U R C E : I O W S O R M S D A T A A S O F 0 1 . 0 9 . 1 5 F O R A L L 2 0 1 4 D A T A A N D 0 8 . 0 4 . 1 5 F O R 2 0 1 5 D A T A IS L E O F W I G H T C O U N T Y S H E R I F F ' S O F F I C E 08.04.15 CR I M E S A G A I N S T P R O P E R T Y 2 0 1 5 Y T D T O T A L 2 0 1 5 Y T D -15.1% -1 7 . 1 % 7. 1 % Is l e o f W i g h t C o u n t y S h e r i f f ' s O f f i c e 15 Se l e c t G r o u p A O f f e n s e s 2 0 1 5 ( w / 2 0 1 4 c o m p a r i s o n ) Ra p e 11 A Ro b b e r y 12 0 Ag A s s a u l t 13 A Bu r g l a r y 2 2 0 Ho m i c i d e 09 A CR I M E S A G A I N S T P E R S O N S 2 0 1 5 Y T D La r c e n y 23 MV T h e f t 24 0 13 1 1 4 6 Ar s o n 20 0 TOTALS SCHOOLCOUNTTIME% COUNT% TIME CARROLLTON ELEMENTARY SCHOOL00:00#DIV/0!#DIV/0! CARRSVILLE ELEMENTARY SCHOOL00:00#DIV/0!#DIV/0! GEORGIE D TYLER MIDDLE SCHOOL00:00#DIV/0!#DIV/0! HARDY ELEMENTARY SCHOOL00:00#DIV/0!#DIV/0! ISLE OF WIGHT ACADEMY00:00#DIV/0!#DIV/0! SMITHFIELD HIGH SCHOOL00:00#DIV/0!#DIV/0! SMITHFIELD MIDDLE SCHOOL00:00#DIV/0!#DIV/0! WESTSIDE ELEMENTARY SCHOOL00:00#DIV/0!#DIV/0! WINDSOR ELEMENTARY SCHOOL00:00#DIV/0!#DIV/0! WINDSOR HIGH SCHOOL00:00#DIV/0!#DIV/0! Grand Total00:00#DIV/0!#DIV/0! Note: These times only reflect actions of -NON- SRO Personnel 08.04.15 JUL 2015 Isle of Wight County Sheriff's Office • Monthly School Check Report RANK NATURE COUNT % TOTAL RANK NATURE COUNT % TOTAL 1 PATROL CHECK 2010 39.36%51ALARM - MEDICAL5 0.10% 2 CIVIL PAPER 531 10.40%52EMERGENCY CUSTODY ORDER4 0.08% 3 TRAFFIC STOP 501 9.81%53HARRASSMENT4 0.08% 4 BUILDING CHECK 478 9.36%54THREATS 4 0.08% 5 BUSINESS CHECK 220 4.31%55DOMESTIC ASSAULT - IN PROGRESS4 0.08% 6 CITIZEN ASSIST 156 3.05%56TEMPORARY DETENTION ORDER4 0.08% 7 PAPER SERVICE 148 2.90%57REPOSSESSION4 0.08% 8 ANIMAL COMPLAINT 108 2.11%58POSSIBLE DOA4 0.08% 9 SUSPICIOUS PERS./VEH./ACTIVITY 105 2.06%59FALLS AND RELATED INJURIES4 0.08% 10 ALARM - BURGLARY 86 1.68%60CIVIL MATTER 4 0.08% 11DISABLED VEHICLE75 1.47%61HIT AND RUN 3 0.06% 12PRISONER TRANSPORT67 1.31%62NEIGHBOR DISPUTE3 0.06% 13ASSIST OTHER JURISDICTION35 0.69%63MISSING PERSON ADULT-JUVENILE3 0.06% 14ACCIDENT NO INJURIES34 0.67%64STROKE 3 0.06% 15FINGERPRINTS31 0.61%65SICK / ILL OR RESCUE3 0.06% 16POLICE INVESTIGATIONS29 0.57%66ASSAULT NO WEAPONS3 0.06% 17RECKLESS DRIVING28 0.55%67PERSONAL PROTECTIVE ORDER3 0.06% 18WELFARE CHECK24 0.47%68DIFFICULTY BREATHING2 0.04% 19DOMESTIC - VERBAL ONLY24 0.47%69BURNING COMPLAINT2 0.04% 20TRAFFIC HAZARD20 0.39%70BURGLARY - COMMERCIAL2 0.04% 21911 HANG UP 18 0.35%71BLEEDING OR HEMORRHAGING2 0.04% 22DISTURBANCE-LOUD NOISE17 0.33%72ARCING WIRES DOWN POWER LINES2 0.04% 23FOOT/BIKE PATROL16 0.31%73ABANDONED VEHICLE2 0.04% 24DIRECT PATROL16 0.31%74DISPUTE (NON-FAMILY)2 0.04% 25DESTRUCTION OF PROPERTY15 0.29%75DIABETIC PROBLEMS2 0.04% 26BE ON THE LOOKOUT13 0.25%76FOUND PROPERTY2 0.04% 27EVICTION 12 0.23%77BRUSH FIRE 2 0.04% 28POLICE ESCORT11 0.22%78BURGLARY - RESIDENTIAL2 0.04% 29LARCENY PETIT AND GRAND11 0.22%79TRAFFIC CONTROL2 0.04% 30EMERGENCY PROTECTIVE ORDER11 0.22%80SEIZURE 2 0.04% 31ACCIDENT UNKNOWN INJURIES10 0.20%81FIRE ALARM 2 0.04% 32SHOTS FIRED/PROMISCUS SHOOTING10 0.20%82ALARM - UNK TYPE2 0.04% 33DRIVING UNDER THE INFLUENCE10 0.20%83DROWNING-BOAT OR DIVING2 0.04% 34ACCIDENT WITH INJURIES9 0.18%84OVERDOSE 2 0.04% 35DRUG OFFENSES9 0.18%85ASSIST BOATER1 0.02% 36STRUCTURE FIRE8 0.16%86STOLEN VEHICLE1 0.02% 37COMMUNITY RELATIONS8 0.16%87SMELL OR ODOR OF SMOKE1 0.02% 38HOUSE CHECK8 0.16%88PARKING VIOLATION1 0.02% 39FRAUD 8 0.16%89CAR FIRE 1 0.02% 40DOMESTIC ASSAULT - OCCURRED8 0.16%90IDENTITY THEFT1 0.02% 41BUSINESS ASSIST7 0.14%91SEX OFFENSES RAPE ASSAULT1 0.02% 42PROJECT LIFESAVER7 0.14%92ROBBERY 1 0.02% 43UNCONSCIOUS OR FAINTING6 0.12%93ATTEMPT SUICIDE1 0.02% 44TRESPASS 6 0.12%94LARCENY- GAS DRIVE OFF1 0.02% 45OTHER OR UNKNOWN PROBLEM6 0.12%95UNAUTHORIZED USE OF AUTOMOBILE1 0.02% 46OPEN DOOR OR WINDOW6 0.12%96PROTECTIVE ORDER VIOLATION1 0.02% 47OFFICER INFORMATION6 0.12%0.00% 48JUVENILE PROBLEMS6 0.12%TOTAL 5,107 100% 49DISORDERLY INDIVIDUAL6 0.12%TOP TEN 4,343 85.04% 50 PSYCHIATRIC PROBLEMS 5 0.10%08.04.15 NOTE: Prisoner transports include twice daily transport of Animal Shelter work release inmates. PRIOR MONTH TOP TEN FOR COMPARISON 2015 YTD FOR COMPARISON RANK NATURE COUNT % TOTAL RANK NATURE COUNT % TOTAL 1 PATROL CHECK 1,516 35.45%1 PATROL CHECK 10,101 34.89% 2 TRAFFIC STOP 528 12.35%2 CIVIL PAPER 3,435 11.86% 3 CIVIL PAPER 470 10.99%3 TRAFFIC STOP 2,904 10.03% 4 BUILDING CHECK 302 7.06%4 BUILDING CHECK 2,372 8.19% 5 BUSINESS CHECK 161 3.76%5 BUSINESS CHECK 1,326 4.58% 6 CITIZEN ASSIST 142 3.32%6 CITIZEN ASSIST 979 3.38% 7 ANIMAL COMPLAINT 135 3.16%7 ANIMAL COMPLAINT 777 2.68% 8 SUSPICIOUS PERS./VEH./ACTIVITY 87 2.03%8 PAPER SERVICE 646 2.23% 9 PAPER SERVICE 74 1.73%9 SUSPICIOUS PERS./VEH./ACTIVITY 518 1.79% 10 PRISONER TRANSPORT 72 1.68%10 PRISONER TRANSPORT 494 1.71% T TOP TEN COMBINED 3,487 81.53%T TOP TEN COMBINED 23,552 81.35% T **TOTAL** CALLS (not just top 10)4,277 100.00%T **TOTAL** CALLS YTD (not just top 10)28,952 100.00% CALLS FOR SERVICE • JUL 2015 Isle of Wight Extension Report July 2015 Janet Spencer, Extension Agent, Agriculture & Natural Resources Valerie Nichols, Unit Administrative Assistant Agriculture  Continued to provide support and coordination for the Isle of Wight Master Gardeners (65 active members) and the Historic Southside Master Naturalist Chapter (50 active members)  Transcribed and mailed the Isle of Wight Ag News newsletter: mailed 130 and emailed 49  Collected approximately 95 plastic pesticide containers  Coordinated and participated in the actual recycling of the plastic pesticide containers collected throughout the year. Exact amounts recycled will be reported later.  Began planning and preparation for the Field and Garden tent at the IOW County Fair  Provided approximately 10 soil sample kits to local residents  Provided information to 20 individuals concerning pesticide application requirements, soil sampling, land rent, crop variety selection, soil fertility, crop budgets, lawn pests, tree diseases, and vegetable pests.  Continued operation of the Isle of Wight Master Gardener Helpline  Master Gardner Plant Clinics continued at the Smithfield Farmer’s market  Organized a Master Gardener canning class to be held in August. A public class will be planned for a later date.  Continuation of gardening workshops held at Carrollton Library taught by local Master Gardener volunteers  Coordinated a Private Drinking Water Testing Clinic in which 25 local residents submitted water samples to be analyzed through the Virginia Tech Water Quality Program.  Obtained Private Pesticide Applicator Recertification approval for an upcoming cotton field day.  Coordinated a planning session with the Va Dept. of Agriculture and Southampton County to host a multi-county marketing meeting for produce growers.  Attended the Strawberry Pre-Plant Meeting held in Virginia Beach  Began preparations for presentations to be made at the Mid-Atlantic Horticultural Symposium to be held in January.  Coordination and preparation for the Virginia Master Naturalist Regional Conference to be held in August in Wakefield. Spencer will serve on a coordinator’s panel and will coordinate a “Bio-Blitz” event for insect collection. Youth Development  4 Cs 4-H Club hosted their monthly meeting with 6 youth participated  Collected multiple entries for various 4-H contests to be held at the Isle of Wight County Fair  Began to coordinate and plan for the 4-H Tent at the IOW County Fair. Multiple shows and activities, as well as displays will be provided. Outreach and Administrative  Held an IOW Extension office staff meeting.  Spencer hosted a promotion session for area Agriculture & Natural Resources Agents  Spencer updated the IOW Extension website to include more information on services provided to the community  Spencer and Nichols updated the IOW Extension office’s Civil Rights files  Spencer became a member of the eXtension “ask an expert” community Face-to-face: 230 Calls: 85 Emails: 2000 MEMORANDUM TO: Tony Wilson, Public Works Administrator FROM: Ralph Anderson, Solid Waste Division Manager SUBJECT: Solid Waste Division Litter Pickup DATE: August 5, 2015 I. Solid Waste Division, with the help of the Western Tidewater Regional Jail Workers, continues to make an effort to keep the County roadways clean. Litter pick‐up has been at a standstill during the month of July due to the focus on the recycling program and limitation on the available number of Work Release inmates from the Western Tidewater Regional Jail.  The following is a list where litter is scheduled to be picked up during the month of August 2015: Old Stage Hwy: Rte 10 to Berry Hill Rd Berry Hill Rd: Rte 10 to Old Stage Hwy Foursquare Rd: Courthouse Hwy to Ting Rd Titus Creek Rd: Nike Park Rd to Smith`s Neck Rd Scott`s Factory Rd: Courthouse Hwy to Turner Dr Bethel Church Ln: Waterworks Rd to Blair`s Creek Dr Turner Dr: Benns Church Blvd. to Scotts Factory Rd. Sunset Dr: Courthouse Hwy. to Buckhorn Dr. ISLE OF WIGHT COUNTY CAPITAL IMPROVEMENTS PLAN (CIP) - FY 2017 to 2026 TENTATIVE DEVELOPMENT CALENDAR September 4, 2015 CIP Packages Distributed to Departments September 25, 2015 CIP Requests Due to the County Administrator’s Office Oct. 12 to Nov. 6, 2015 County Administrator review and development of Proposed CIP Nov. 24, 2015 Proposed CIP Presented to Planning Commission December 22, 2015 Planning Commission Adoption of CIP January 21, 2016 Planning Commission Recommended CIP Presented to the Board of Supervisors February 18, 2016 Public Hearing and Board Adoption of CIP July 16, 2015/MCP/ Petitions for Payment of Contributions ISSUE: Petitions for the Payment of Contributions to the Carrollton and Windsor Volunteer Fire Departments BACKGROUND: At its regular meeting on July 16, 2015, the Board directed that the County Attorney to continue negotiations with the Carrollton and Windsor Volunteer Fire Departments’ legal counsel and that this matter be tabled for further consideration by the Board at its August 27, 2015 meeting. On June 12, 2015, the County received a Petition for the Payment of Contributions to the Carrollton Volunteer Fire Department and a Petition for the Payment of Contributions to the Windsor Volunteer Fire Department in accordance with Section 15.2-1245 of the Code of Virginia (1950, as amended). In compliance with that same section, the attorney for both departments was notified, by certified mail, that the Board of Supervisors would consider these claims at its regular meeting of July 16, 2015. The petitions for each department stem from the Board of Supervisors’ decision to withhold contribution funding as a result of each department’s failure to come to agreement with the Board of Supervisors on the proposed Facility Use Agreement for each station. BUDGETARY IMPACT: None RECOMMENDATION: Following presentation of the claims, adopt a motion denying the claims made by the Windsor and Carrollton Volunteer Fire Departments for payment of contributions. July 16, 2015/MCP/ Petitions for Payment of Contributions ATTACHMENT: - Petition for Payment of Contributions by the Windsor Volunteer Fire Department - Petition for Payment of Contributions by the Carrollton Volunteer Fire Department