03-02-2023 Work SessionJOINT MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS AND THE
ISLE OF WIGHT COUNTY SCHOOL BOARD HELD IN THE ROBERT C. CLAUD, SR.
BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090
MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE SECOND DAY
OF MARCH IN THE YEAR TWO THOUSAND AND TWENTY-THREE
PRESENT - ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS
William M. McCarty, District 2, Chairman
Joel C. Acree, District 4, Vice -Chairman
Richard L. Grice, District 1
Don G. Rosie, II, District 5 (Joined the meeting remotely from his home due
to an illness)
Rudolph Jefferson, District 3
PRESENT— ISLE OF WIGHT COUNTY SCHOOL BOARD
John Collick, District 5
Jason Maresh, District 4
Michael A. Cunningham, District 3
Denise N. Tynes, District 1
SCHOOL BOARD MEMBER ABSENT
John Mark Wooster, District 2, (Absent due to working as a Firefighter/EMT)
ALSO PRESENT - ISLE OF WIGHT COUNTY STAFF
Randy R. Keaton, County Administrator, Isle of Wight County
Donald T. Robertson, Assistant County Administrator, Isle of Wight County
Robert W. Jones, Jr., County Attorney, Isle of Wight County
Stephanie Humphries, Chief Financial Officer, Isle of Wight County
Carey Mills Storm, Clerk to the Board of Supervisors, Isle of Wight County
ALSO PRESENT — ISLE OF WIGHT COUNTY SCHOOLS
Dr. Theo Cramer, Superintendent, Isle of Wight County Schools
Jessica Whitlow, School Board Clerk, Isle of Wight County Schools
Dr. Christopher Coleman, Deputy Superintendent of Operations, Isle of Wight
County Schools
Susan Goetz, Deputy Superintendent of Instruction, Isle of Wight County Schools
Larisa Harris, Chief Financial Officer, Isle of Wight County Schools
CALL TO ORDER
Chairman McCarty called the joint meeting of the Isle of Wight County Board of
Supervisors and the Isle of Wight County School Board to order at 5:00 p.m. All
those present were welcomed.
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Chairman McCarty advised that State Code and the Board of Supervisors' by-laws
allow for a Board of Supervisors' member to participate remotely in a meeting if a
quorum is assembled and if the member has requested and notified the Chairman
that he wishes to appear remotely/electronically. In that regard, he further advised
that Supervisor Rosie of District 5 will be participating electronically due to a
personal reason and that doing so requires no Board vote for him to participate
remotely; however, he is required to state the remote location from which he is
participating.
Supervisor Rosie advised that he would be participating remotely from his home
located at 29557 Walters Highway in Carrsville due to an illness.
Supervisor Rosie thereafter joined the meeting.
Chairman McCarty moved to allow Supervisor Rosie to participate in the meeting
electronically. The motion was adopted unanimously (4-0) with Supervisors
McCarty, Acree, Jefferson and Grice voting in favor of the motion and no Supervisor
voting against the motion.
County Administrator Keaton acknowledged the presence of Mr. Frickanisce, the
County's Director of Parks and Recreation, who introduced the County's new
Therapeutic Recreation Specialist, Jaimie Belch.
Assistant County Administrator Robertson delivered the invocation and led the
Pledge of Allegiance to the American flag.
APPROVAL OF AGENDA
On motion of Supervisor Jefferson, the agenda was approved (4-0) as presented
with Supervisors McCarty, Acree, Grice and Jefferson voting in favor of the motion
and no Supervisor voting against the motion.
COUNTY ADMINISTRATOR'S REPORT
Dr. Cramer, Superintendent of Isle of Wight County Schools, presented the School's
proposed FY2024 Operating Budget noting that it is a spending plan based on
revenue and required expenses; a working document that reflects the mission and
goals of the Isle of Wight County school division; and, which is flexible based on
unanticipated changes and priorities throughout the school year in support of the
Division's vision and mission.
Dr. Cramer identified the following topics for discussion:
Projected Enrollment
Salary Recommendations: 5% Salary Increase
Operations and Maintenance Budget Requests
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Pupil transportation requests
Technology requests
Human resources requests
CTE requests
Position requests for all programs, departments and schools
Per Pupil Costs and Required Local Match
Growth Rate and population data from the Weldon Cooper Center
Operating Budget for all funds
General Fund Budget
The following areas of significant need were identified:
State recommended 5% raise.
Technology Needs
Transportation Needs
Special Education Needs
Career and Technical Education (CTE) Needs
Instructional Aides (IAs) Needs
Safety and Security Needs
The following budget timeline was presented:
FY24 Budget Presentation February 21"
FY24 Work Session March 2nd
FY24 Public Hearing March 71n
FY24 School Board Meeting March 91n
FY24 School Board Work Session (Tentative) March 14tn
FY24 School Board Meeting — Vote on Budget March 23rd
FY24 Budget Due to County March 315t
Chairman McCarty noted that the bottom -line budget number of approximately $5
million equates to a $0.10 tax increase for citizens.
Mr. Brinkley, Safety and Security Specialist for the Schools, spoke about the
proposed school security officer positions.
Mr. Andrew Sullivan, Garage Supervisor for IWCS and Mr. Kyle Blackwell,
Transportation Coordinator for IWCS, addressed school bus purchases.
Instructional Assistants
Lunch Monitors
Raises for SOQ positions and the possibility of an increase in the percentage
of the raise from the VDOT.
Additional Pre-K Te4acher Position
Dean of Students positions
School Testing Facilitators
Position Vacancies
Monthly cost of substitutes
The Boards took a break at 6:59 pm and returned to open session at 7:17 p.m.
Discussion on the following was continued:
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Requests to have the budget prioritized.
Girls on the Run Program
Chairman McCarty requested school staff to prioritize the "asks" and any
questions from the School Board go through the County Administer and Dr.
Cramer.
Discussion on the following also took place:
CTE Coordinator position
Operations Budget Category increase and how ESSER II and III funds
were used to cover some of these costs last fiscal year.
Contract for Maintenance, Custodial, HVAC, Grounds, Fire Systems will
be going out to bid.
Possible 5% salary increase as of July 1, 2023, possibly 7%
Standards of Quality (SOQ) and how long it has been since the SOQ's
have been changed.
Following discussion on shared services between the County and the School
Division, it was agreed that the Chairman and Vice -Chairman or designee of
the Board of Supervisors and the School Board would meet and continue
discussions on shared services in an effort to reduce costs.
ADJOURNMENT
At 7:50 p.m., Chairman McCarty declared the joint work session adjourned.
C� �f
Carey Mills Storm, Clerk
William M. McCa , Sr., Chairman
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