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11-3-2022 - BOS Work Session MinutesWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE THIRD DAY OF NOVEMBER IN THE YEAR TWO THOUSAND AND TWENTY-TWO BOARD MEMBERS PRESENT: Rudolph Jefferson, District 3, Chairman William M. McCarty, District 2, Vice -Chairman Richard L. Grice, District 1 Don G. Rosie, II, District 5 Joel C. Acree, District 4 STAFF MEMBERS PRESENT: Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Robert W. Jones, Jr., County Attorney Carey Mills Storm, Clerk CALL TO ORDER Chairman Jefferson called the work session to order at 6:00 p.m. INVOCATION Supervisor Rosie delivered the invocation and led the Pledge of Allegiance to the American Flag. Supervisor Grice notified the Board that he would be arriving late to the Board's November 17th meeting as he will be attending a meeting of the Hampton Roads Economic Development Alliance which will be discussing a regional energy study. APPROVAL OF THE AGENDA Supervisor McCarty moved that the agenda be adopted with the addition of a discussing regarding Sugar Hill Road under New Business in preparation of the Town Hall meeting in Carrollton. The motion was adopted unanimously (5-0). COUNTY ADMINISTRATOR'S REPORT County Attorney Jones defined local government's authority pertaining to residential proffers which are voluntary commitments made by landowners in order to facilitate approval of conditional zoning and rezoning requests by ameliorating the impact of development of their property on the local infrastructure and the character and environment of adjoining land. 1 The Board received an update from Assistant County Administrator Robertson relative to the Bradby Park and Tyler's Beach capital projects. Staff provided information relative to the permit revenues and expenditures associated with development of the Blackwater River Park facility. The Board received information from County Attorney Jones regarding the County's authority and procedures in enforcement of its sign ordinance, specifically related to political signage. It was the consensus of the Board not to make any changes to its existing ordinance. At the suggestion of Supervisor Grice, the Board discussed the creation of a task force to investigate and advise the Board on land use options for the projection of renewal energy. Limitations on staff resources exist and County Administrator Keaton remarked that the Board might wish to bring in a consultant to advise the Task Force. Supervisor Rosie suggested before a consultant is brought in the Board should further discuss the issue in terms of the development of questions and how to form the task force at the Board's next work session. Supervisor McCarty recommended the County reach out to other jurisdictions and model their strategies and questions. It was the consensus of the Board to further discuss the matter at its next work session. The Board took a break and returned to open session. Upon returning to open session and at the suggestion of Supervisor Grice, the Board generally discussed the potential creation of a task force to investigate opportunities for workforce housing within the County's Development Service Districts. 2 There was general discussion regarding the intersection at Sugar Hill on Route 17. Supervisor McCarty asked County Administrator Keaton to take the appropriate action to conduct a Town Hall meeting with Districts 2 and 4 on December 5, 2023 around 6:30 p.m. at the Carrollton Elementary School. The HOAs that are involved and certain civic groups are to be invited. CLOSED MEETING Pursuant to Section 2.2-3711(A) of the Code of Virginia, Supervisor McCarty moved to enter the closed meeting for the limited purpose of a discussion regarding the performance of a specific County employees, namely the County Administrator pursuant to subsection 1; and, a discussion regarding the sale of publicly held property in the area of Carrollton, namely, tax map parcel or portion of tax map parcel 341-04-000A, where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board, pursuant to subsection 3. Upon motion of Supervisor McCarty, the Board entered the closed meeting for the reasons stated by Interim County Attorney Jones, which was adopted unanimously (5-0). Upon motion of Supervisor McCarty, the Board reconvened into open meeting, which was adopted unanimously (5-0). County Attorney Jones reminded the Board that in accordance with Section 2-10(G) of the Board's Rules & Procedure, all those who participated in the closed meeting are reminded that all matters discussed in closed meeting are to remain confidential, as provided under the Virginia Freedom of Information Act, and that such matters as were discussed in closed meeting should not be acted upon or discussed in public by any participant unless and until a public, formal action of the Board of Supervisors is taken on that particular subject matter. Upon motion of Supervisor McCarty, the following Resolution was adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed 3 meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Grice, Jefferson, McCarty and Rosie NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 ADJOURNMENT At 10:00 p.m., Chairman Jefferson declared the work session adjourned. o Carey Mills Storm, Clerk William M. McCa 4