09-21-2022 Special Joint Meeting SPECIAL JOINT MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS
AND THE ISLE OF WIGH COUNTY SCHOOL BOARD HELD IN THE WESTSIDE
ELEMENTARY SCHOOL AUDITORIUM LOCATED AT 800 WEST MAIN STREET,
SMITHFIELD, VIRGINIA ON WEDNESDAY, THE TWENTY-FIRST DAY OF SEPTEMBER
IN THE YEAR TWO THOUSAND AND TWENTY-TWO
BOARD OF SUPERVISORS' MEMBERS PRESENT:
Rudolph Jefferson, District 3, Chairman
William M. McCarty, District 2, Vice-Chairman
Richard L. Grice, District 1
Don G. Rosie, II, District 5
Joel C. Acree, District 4
STAFF MEMBERS PRESENT:
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Robert W. Jones, Jr., County Attorney
Carey Mills Storm, Clerk
SCHOOL BOARD MEMBERS PRESENT:
Denise Tynes— District 1
Renee Dial - District 2
Michael Cunningham — District 3
John Collick— District 5
STAFF MEMBERS PRESENT
Dr. Theo L. Cramer, Superintendent
Dr. Chris Coleman, Assistant Superintendent of Administration, Finance &
Operations
Susan Goetz, Deputy Superintendent
Rachel Yates, Chief Financial Officer and Director of Finance
Laura Sullivan, Director of Human Resources
CALL TO ORDER
Chairman Jefferson called the joint meeting of the Board of Supervisors and the
School Board to order at 5:00 p.m.
CLOSED MEETING
Pursuant to Section 2.2-3711(A) of the Code of Virginia, Supervisor Acree moved,
and it was adopted unanimously (5-0), that the Board enter the closed meeting for
the limited purpose of a discussion of reports or plans related to the security of
school buildings and facilities and the safety of persons usings such buildings and
facilities, pursuant to subsection 19.
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Upon motion of Supervisor Acree and all voting in favor (5-0), the Board
reconvened into open meeting.
County Attorney Jones reminded the Board that in accordance with Section 2-10(G)
of the Board's Rules & Procedure, all those who participated in the closed meeting
are reminded that all matters discussed in closed meeting are to remain confidential,
as provided under the Virginia Freedom of Information Act, and that such matters as
were discussed in closed meeting should not be acted upon or discussed in public by
any participant unless and until a public, formal action of the Board of Supervisors is
taken on that particular subject matter.
Upon motion of Supervisor McCarty and all voting in favor (5-0), the following
Resolution was adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant to an affirmative recorded vote and in accordance with the provisions of the
Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this
Board of Supervisors that such closed meeting was conducted in conformity with
Virginia law.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies
that, to the best of each member's knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed
in the closed meeting to which this certification resolution applies, and (ii) only such
public business matters as were identified in the motion convening the closed
meeting were heard, discussed or considered by the Board of Supervisors.
VOTE
AYES: Acree, Grice, Jefferson, McCarty. Rosie
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
School Board member Cunningham led the Pledge of Allegiance and a moment of
silence was observed.
Dr. Theo L. Cramer, Superintendent, was formally introduced and information
pertaining to the school's budget was presented by school staff.
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Dr. Chris Coleman, Assistant Superintendent of Administration, Finance &
Operations, introduced the following topics of discussion: General Terms; Funding
Sources; Matching Funds Requirement and Comparisons; Staffing Requirements and
Allocations; and, Elementary and Secondary School Emergency Relief Funds.
Rachel Yates, Chief Financial Officer and Director of Finance, explained the following
general terms: Standards of Quality; Average Daily Membership; Required Local
Match; Composite Index; and, Elementary and Secondary School Emergency Relief
(ESSER). School funding sources were identified as: County revenue; State revenue;
Federal revenue; and, other local revenue and a slide was shown illustrating local
matches in surrounding areas.
Laura Sullivan, Director of Human Resources, addressed the Board regarding the
minimum requirements associated with standards of quality-staffing in Virginia public
schools and provided several examples of standards of quality (SOQ) as it applies to
Isle of Wight County.
There was discussion about Standards of Quality (SOQ) and the School
Superintendent was requested to share with the County's citizens where the schools
would be if the County only funded the schools at the level required by the State's
standards of quality (SOQ).
The School Board members were encouraged to urge State representatives to look at
a different model.
Dr. Coleman provided- an overview of the amounts received for ESSER I, II and III
grants and the items purchased with each.
How the $2.3 million in capital funds received from the State w8s expended by the
schools was brought up for discussion. Dr. Coleman advised that $150,000 was
allocated towards a bill received pertaining to the new Hardy Elementary School and
$400,000 was allocated to a bill from Columbia Gas, leaving $1.8 million unallocated.
He requested the schools be allowed to keep the unallocated $1.8 so that the schools
don't have to return to the Board and request funding for other unforeseen expenses.
ADJOURNMENT
At 7:30 p.m., Chairman Jefferson declared the joint work session adjourned.
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Rudolph Jefferson, Chairman
Carey Mil Storm, Clerk
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