09-01-2022 Work Session WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN
THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA
ON THURSDAY, THE FIRST DAY OF SEPTEMBER IN THE YEAR TWO THOUSAND AND
TWENTY-TWO
BOARD MEMBERS PRESENT:
Rudolph Jefferson, District 3, Chairman
William M. McCarty, District 2, Vice-Chairman
Richard L. Grice, District 1
Don G. Rosie, II, District 5
Joel C. Acree, District 4
STAFF MEMBERS PRESENT:
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Robert W. Jones, Jr., County Attorney
Carey Mills Storm, Clerk
CALL TO ORDER
Chairman Jefferson called the work session to order at 6:00 p.m.
INVOCATION
Sheriff Clarke delivered the invocation and led the Pledge of Allegiance.
APPROVAL OF AGENDA
Supervisor McCarty,moved that the agenda be adopted as amended with the
addition of a closed meeting at the end of the meeting concerning a discussion
regarding the appointment of specific appointees to the County Planning
Commission. The motion passed unanimously (5-0) with Supervisors McCarty,
Acree, Rosie, Grice and Jefferson voting in favor of the motion and no Supervisor
voting against the motion.
Sgt. Eric Bertran and Investigator Sean Lacy with the Sheriff's Office addressed the
Board regarding the donation of a bloodhound to the Sheriff's Office by Operation
Underground Railroad. The dog would be trained in detecting pornographic or
human trafficking crimes on electronic storage devices. The Board was informed
that while the dog is free, the following stipulations must be met: Five-year training
commitment; annual recertification in Indiana with the County responsible for the
cost of a hotel room, the flight, per diem and a rental vehicle; and, identification of
how the dog is being utilized. The dog will be used by other localities and when not
being utilized in the detection of electronic storage devices, can also be used as a
therapy and comfort dog.
1
The following resolution was adopted unanimously on motion of Supervisor
McCarty:
RESOLUTION TO ACCEPT AN ELECTRONIC STORAGE DETECTION K-9 AND ASSIGN
IT TO THE SHERIFF'S OFFICE
WHEREAS, Operation Underground Railroad (O.U.R.) is a non-profit organization
that works in collaboration with law enforcement agencies to protect children from
sex trafficking and sexual exploitation; and,
WHEREAS, the Isle of Wight County Sheriff desires to collaborate with O.U.R. in an
effort to protect children; and,
WHEREAS, the O.U.R. has donated an Electronic Storage Detection (ESD) K-9 to the
Isle of Wight County Sheriff's Office.
NOW, THEREFORE, BE IT RESOLVED, that the Board of Supervisors of Isle of Wight
County, Virginia accepts an Electronic Storage Detection (ESD) K-9 from Operation
Underground Railroad and assigns it to the Sheriff's Office for use in protecting
children from sex trafficking and sexual exploitation.
COUNTY FAIR:
David Smith, Director of Parks and Recreation, provided an update on activities and
events associated with the upcoming County Fair. He further reported on the new
buildings at the fairgrounds. Operational procedures and policies will be brought
back to the Board along with recommended fees for rental of the buildings.
County Administrator Keaton advised that informational signs advising that the
buildings can be rented will be posted on the buildings and a recommended fee
schedule will be in the Board's September 15, 2022 meeting agenda for
consideration.
FORESTRY
Scott Bachman, Senior Area Forester, Virginia Department of Forestry, provided an
update on timber harvesting and water quality; wildland fire management; and,
private forest land management.
NORTHGATE DRIVE (PARKING)
Jamie Oliver, Transportation Manager, provided an update on citizens' concerns
with enclosed trailers, recreational vehicles and trucks parking on and creating
visibility issues on Northgate Drive. In 2016 VDOT conducted a parking safety study
and determined that the street met all the criteria to allow on-street parking and
on-street parking was not restricted at that time. VDOT recently reviewed the most
recent complaints and determined that there were no engineering requirements
for restricting it. Citizens have advised that they do not want parking restricted on
the street, but rather that only cars be allowed to park on the roadway and only
certain segments restricted. VDOT has advised staff that if the County wishes to
2
pursue no parking, it will be required to enforce it utilizing the Sheriff's office. Staff
has conversed with the Town of Smithfield who advises that parking is regulated
through the Town's Police Department that, when there is a parking violation, they
use the license plate to look up the registration and give up to three verbal warnings
to the owner of the vehicle and offer up to three written citations before
proceeding with towing of the vehicle. Because all HOA members do not share the
same opinion, direction from the Board is being sought.
County Attorney Jones advised the Board that the County does not have the
authority to restrict parking except what is allowed by the General Assembly. Some
of the northern Virginia counties do have that authority and the way to go about
getting a no-parking sign is, if there is a HOA, the request has to come from the
HOA in the form of a resolution and if no HOA, it must be in the form of a petition
containing 51%of the people who live on the affected road. He recommended that
the Board adopt an ordinance that addresses how the County will handle ongoing
petitions.
The Board was requested to forward all emails to County Administrator Keaton and
send out the link for this discussion to provide some clarity on the matter.
TURNER DRIVE SAFETY STUDY
Ms. Oliver drew the Board's attention to the traffic safety study of Turner Drive
between Smithfield Middle School and Scotts Factory Road which includes a
summary of existing conditions and crash data over the last several years. VDOT
has conducted two safety studies and installed a lot of signage on this road and
staff offered to keep an eye on any safety funds that might become available over
the next several years.
The Board took a short break. Upon returning to open session, Chairman Jefferson
called for discussion on grant positions within the Sheriff's Department.
Sheriff Clarke notified the Board that the Department of Criminal Justice Services is
offering State grants to provide funding for School Resource Officers. Dr. Cramer,
the new School Superintendent, has expressed his interest in having these positions
in the County's elementary schools. In addition to the four law enforcement
positions being requested, four vehicles are also needed. These four new positions
will cost the County $313,024 annually which includes the cost of the four vehicles.
Supervisor McCarty requested the Sheriff to meet with County Administrator
Keaton and Chief Financial Officer Stephanie Humphries to discuss the various
options available should the Sheriff not receive grant funds for all four school
resource officers.
Supervisor Rosie moved that Sheriff Clark be authorized to apply for grant funds for
four law enforcement positions. The motion passed unanimously (5-0) with
Supervisors McCarty, Acree, Rosie, Grice and Jefferson voting in favor of the motion
and no Supervisor voting against the motion.
3
JOINT MEETING W/PLANNING COMMISSION (SOLAR)
The consensus of the Board was to jointly meet with the Planning Commission on
October 14, 2022 from 2:00 p.m. until 4:00 p.m. in the Board Room. Supervisor
Acree will not be present. An agenda outline is to be developed and provided to
the Board. A resolution regarding the special meeting will be prepared for adoption
at the Board's September 15, 2022 meeting by County Attorney Jones.
JOINT MEETING W/SCHOOL BOARD
The consensus of the Board was to jointly meet with the School Board on
September 21, 2022 at 5:00 p.m. Sheriff Clarke was requested to attend. Location
is to be determined. A resolution regarding the special meeting will be prepared
for adoption at the Board's September 15, 2022 meeting by County Attorney Jones.
CLOSED MEETING
Pursuant to Section 2.2-3711(A) of the Code of Virginia, Supervisor McCarty moved
to enter the closed meeting for the limited purpose of a discussion regarding the
appointment of specific appointees to the County Planning Commission, pursuant
to subsection 1.
The motion was unanimously adopted (5-0).
Upon motion of Supervisor McCarty and all voting in favor (5-0), the Board
reconvened into open meeting.
County Attorney Jones reminded the Board that in accordance with Section 2-10(G)
of the Board's Rules & Procedure, all those who participated in the closed meeting
are reminded that all matters discussed in closed meeting are to remain confidential,
as provided under the Virginia Freedom of Information Act, and that such matters as
were discussed in closed meeting should not be acted upon or discussed in public by
any participant unless and until a public, formal action of the Board of Supervisors is
taken on that particular subject matter.
Upon motion of Supervisor Acree and all voting in favor (5-0), the following
Resolution was adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant to an affirmative recorded vote and in accordance with the provisions of the
Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this
Board of Supervisors that such closed meeting was conducted in conformity with
Virginia law.
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies
4
that, to the best of each member's knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed
in the closed meeting to which this certification resolution applies, and (ii) only such
public business matters as were identified in the motion convening the closed
meeting were heard, discussed or considered by the Board of Supervisors.
VOTE
AYES: Acree, Grice, Jefferson, McCarty. Rosie
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
Supervisor McCarty moved to appoint Cynthia Taylor to fill the unexpired term of
Ed Hulick representing the Newport District/District 2 on the Planning Commission.
The motion passed unanimously (5-0) with Supervisors McCarty, Acree, Rosie,
Grice and Jefferson voting in favor of the motion and no Supervisor voting against
the motion.
Supervisor Grice moved to appoint Matthew R. Smith to fill the unexpired term of
Thomas Duerig representing the Smithfield District/District 1 on the Planning
Commission. The motion passed unanimously (5-0) with Supervisors McCarty,
Acree, Rosie, Grice and Jefferson voting in favor of the motion and no Supervisor
voting against the motion.
Supervisor Grice moved to appoint Raynard Gibbs to fill the unexpired term of
Cynthia Taylor representing the Smithfield District/District 1 on the Planning
Commission. The motion passed unanimously (5-0) with Supervisors McCarty,
Acree, Rosie, Grice and Jefferson voting in favor of the motion and no Supervisor
voting against the motion.
ADJOURNMENT
At 8:45 p.m., Chairman Jefferson declared the work session adjourned.
&A, f;i0WOD
Rudolph Jefferson, Chairman
Oftia,j/1/0.6 Nfttnt
Carey Mill Storm, Clerk
5