Loading...
08-18-2022 Regular Meeting REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE EIGHTEENTH DAY OF AUGUST IN THE YEAR TWO THOUSAND AND TWENTY-TWO AT FIVE O'CLOCK P.M. BOARD MEMBERS PRESENT: Rudolph Jefferson, Chair— District 3 William M. McCarty, Vice Chair— District 2 Richard L. Grice, District 1 Don G. Rosie, II, District 5 Joel C. Acree, District 4 STAFF MEMBERS PRESENT: Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Mandy Rogers, Substitute County Attorney Amber Johnson, Deputy Clerk CALL TO ORDER Chairman Grice called the meeting to order at 5:00 p.m. APPROVAL OF AGENDA Supervisor Grice motioned to approve the agenda with the following amendment. The motion was unanimously adopted (5-0). • New Business—A discussion regarding disposal of salvaged batteries from battery powered vehicles. CLOSED MEETING Pursuant to Section 2.2-3711(A) of the Code of Virginia, Supervisor Acree motioned to move to closed session for the limited purpose of: (1) A discussion regarding the appointment of specific appointees to County boards, committee or authorities as set forth in the agenda, pursuant to subsection 1; The motion was unanimously adopted (5-0). Supervisor Acree motioned to return to open session. The motion was unanimously adopted (5-0). Supervisor Acree motioned to adopt the following resolution certifying the Closed Meeting, the motion was unanimously adopted (5-0). CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.23712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors here by certifies that, the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting with which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. • VOTE AYES: Grice, Rosie, Acree, McCarty, Jefferson NAYS: 0 ABSENT: 0 INVOCATION Mr. David Thomas, the Discipleship and Communications Pastor at of Healing Waters Worship Center gave the invocation and lead the Pledge of Allegiance. CITIZENS' COMMENTS • Colby Owens of Carrsville expressed the need for a four way stop sign at the intersection of Joyner's Bridge Road and Holly Run Drive. Mr. Owens' brother was recently killed in a car accident at the intersection. A four way stop sign would prevent future tragedies. • Herb DeGroft again expressed concerns about the School Board and their spending. CONSENT AGENDA Supervisor McCarty motioned to approve the Consent Agenda as presented. The motion was unanimously adopted (5-0). // RESOLUTION TO ACCEPT AND APPROPRIATE FUNDS FROM THE INTERNET CRIMES AGAINST CHILDREN TASK FORCE WHEREAS, the Board of Supervisors has received $9,638 during FY2021-2022 for reimbursement from (ICAC) Internet Crimes Against Children Task Force for the purchase of forensic training and a forensic laptop; and, WHEREAS, the Sheriffs Office requests that the reimbursed funding in the amount of$9,638 be reappropriated to the FY2022-2023 General Operating Budget for the purchase of active shooter training aids; and, NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of County of Isle of Wight, Virginia, that the FY2022-2023 Budget is hereby amended, and funds appropriated in the amount of$9,638 to the Sheriffs Office small equipment line for the costs associated with the purchase of active shooter training aids. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. // RESOLUTION TO AMEND THE FY 2022-2023 OPERATING BUDGET AND APPROPRIATE FUNDING FOR LOCAL EMERGENCY MANAGEMENT PERFORMANCE GRANT WHEREAS, Isle of Wight County Department of Emergency Services annually receives funding from the Virginia Department of Emergency Management (VDEM) under the Federal Emergency Management Agency (FEMA) 2022 Local Emergency Management Performance Grant (LEMPG) program for emergency management related functions; and, WHEREAS, the Board of Supervisors desires to amend to the FY 2022-2023 Grant Fund Budget in the amount of$7,500 from the Virginia Department of Emergency Management: and, 2 WHEREAS, the Board of Supervisors needs to appropriate $7,500 to the FY 2022-2023 Grant Fund Budget for emergency management related functions of Isle of Wight County, Virginia. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, that the FY 2022-2023 Grant Fund Budget is hereby amended, and funds appropriated in the amount of$7,500 for emergency management related functions. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight • County is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. // RESOLUTION TO AMEND THE POSITION CLASSIFICATION AND COMPENSATION PLAN FOR FISCAL YEAR 2022-2023 WHEREAS, the Board of Supervisors has previously adopted the FY 2022-2023 Position Classification and Compensation Plan: and, WHEREAS, it is necessary to periodically make amendments/revisions to the County's Position Classification and Compensation Plan; and, WHEREAS, in accordance with County Policy (Chapter 1: Personnel, Article II, Position Classification Plan and Article III, Compensation Plan), the Position Classification and Compensation Plan containing the Salary Schedule and Schematic List of Classes assigned to Salary Grades has been amended/revised as referenced in the attached exhibit. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the amended/revised FY 2022-2023 Position Classification and Compensation Plan is adopted and shall remain in effect until amended by the Board. • // RESOLUTION TO AMEND CHAPTER 1: PERSONNEL, ARTICLE III - COMPENSATION PLAN, SECTION 3.3 - SALARY INCREASES OF THE COUNTY POLICY MANUAL WHEREAS, the Board of Supervisors desires to amend the County Policy Manual, Chapter 1: Personnel, Article III - Compensation Plan, Sections 3.3 and 3.6 which currently establishes provisions regarding salary increases and maintenance of the compensation plan; and, WHEREAS, amendments of the County Policy Manual are necessary in order to ensure appropriate maintenance and administration of the County's Classification and Compensation system in accordance with the FY 2022-23 Position Classification and Compensation Plan as previously amended on June 16, 2022. NOW, THEREFORE, BE IT RESOLVED that Chapter 1: Personnel, Article III - Compensation Plan, Sections 3.3 - Salary Increases of the County Policy Manual is hereby amended effective August 18, 2022, and shall remain in effect until amended by the Board. ARTICLE III - Compensation Plan (Revised October 7, 1999, April 7, 2005, December 15, 2005, April 18, 2006, June 1, 2006,April 16, 2015, October 1, 2015, July 1, 2016, July 1, 2017, July 1, 2018, July 1, 2021) Section 3.3 - Salary Increases (Revised June 1, 2006, October 1, 2015, June 16, 2022,August 18, 2022) 3 The performance of regular full-time and regular part-time employees shall be reviewed annually. If funding is available, an employee may be entitled to a salary increase for successful job performance. Performance increases shall .be awarded to employees in accordance with the County's performance evaluation system. Probationary employees are not eligible formerit-based salary increases during the probation period. An employee's salary may not exceed the maximum of his/her pay range. Full-time employees at the maximum of their range, who would otherwise be eligible for a merit and/or cost of living increase, will receive a payment for that portion of his/her merit increase which exceeds the maximum of the pay range. The payment will be awarded as a lump sum bonus not added to the base salary. The bonus will be paid semi-annually. The payment will not be included in the calculation of VRS contributions. Employee salary adjustments may be necessary on occasion to address internal salary compression, external pressure in high demand areas, and/or retention issues. Such equity adjustments to salaries require the approval of the County Administrator. The County Administrator shall recommend changes to the compensation plan to the Board of Supervisors. The Board of Supervisors shall make changes to the compensation plan as appropriate. // Minutes • June 16, 2022 — Regular Meeting • July 21, 2022 —Work Session APPOINTMENTS Supervisor McCarty motioned to reappoint Robert W. Jones, Jr. to the Western Tidewater Water Authority. The motion was unanimously adopted (5-0). Supervisor McCarty motioned to appoint Mr. Joe Puglisi (Newport/District 2) to the Department of Social Services Board. The motion was unanimously adopted (5-0). Supervisor Acree motioned to appoint Rick Sienkiewicz (Windsor/District 4) to the Planning Commission. The motion was unanimously adopted (5-0). SPECIAL PRESENTATONS/APPERANCES Supervisor McCarty motioned to adopt a resolution in recognition of William "Billy" Bell, Jr. for his service and contributions to the community and the Board of Elections. The motion was unanimously adopted (5-0). Mr. Bell was in attendance for official presentation by the Board. RESOLUTION TO RECOGNIZE WILLIAM "BILLY" BELL, JR. WHEREAS, William "Billy" Bell Jr. was first appointed to the Isle of Wight County Electoral Board on March 30, 1998, and served until his retirement on December 31, 2021; and, WHEREAS, Billy played a crucial role in conducting numerous general, primary, and special elections along with oversight of two decennial redistricting periods in 2000 and 2010: and, , WHEREAS, Billy was an active member of the Virginia Electoral Board Association, holding several leadership roles in both the Tidewater District and on the statewide Small Population Localities Committee: and, 4 WHEREAS, the citizens of Isle of Wight County and the Commonwealth of Virginia have benefited greatly from Billy's commitment to free, fair, honest, and transparent elections; and, WHEREAS, the Board of Supervisors wishes to recognize and thank Billy for his many years of non-partisan servant-leadership'that has set an ideal example for all election officials in our community to emulate. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that William "Billy" Bell, Jr. is recognized and congratulated for his selfless contributions to Isle of Wight County and the integrity of our elections. // PUBLIC HEARINGS Application of Royal Farms and James River Crossings, Inc., property owner, for a Conditional Use Permit (CUP-11-21) for a Royal Farms convenience store and gas station on 5.11 acres located on the east side of Carrollton Boulevard (Route 17). Amy Ring, Director of Planning and Zoning explained the application in detail and gave the Planning Commission and staff recommendations. Mr. Tom Fenderson of Carrolton was the only citizen to speak in favor of the application. He also expressed concerns regarding enough charging stations for electric vehicles. The public hearing was then closed. Randy Royal, representing Kimley-Horn addressed the charging station concern. He explained that studies show that generic stations are not utilized enough to be installed at construction. However, there is room to do so in the future if the need arises. Supervisor McCarty motioned to approve an ordinance issuing a Conditional Use Permit allowing a convenience store and gasoline station at tax map # 31-01-070E in the Conditional-General Commercial Zoning District. The motion was unanimously adopted (5-0). A complete copy of the non-codified land use ordinance is on file in the office of Community Development. // A public hearing to consider granting vacation of a county-owned utility easement to William John Horning, Ill and Donna C. Horning. The Board is required to hold a public hearing prior to conveying any interest in the property. The County currently owns a 10' utility easement which runs from an abandoned County owned well located on Tax Map Parcel 04B-01-0014B to S. Shore Drive and crosses lots identified as Tax Map Parcels 04B-02-Coo1 and 04B-02-0002 owned by William J Horning III and Donna C. Horning. The vacation of the easement would not adversely affect the County's utilities. There was no one present to speak for the public hearing. Following the public hearing, Supervisor McCarty motioned to authorize execution of the quitclaim deed to William J. Horning, III and Donna C. Horning. The motion was unanimously adopted (5-0). COUNTY ADMINISTRATOR'S REPORT The County recently issued a Request for Bids for construction of an 1800 square foot expansion of the Windsor Library. The anticipated cost of the project was approximately $428,000. Bids were recently received and the apparent low bid for the project is $627,000. 5 Following presentation of bids received and discussion, Supervisor McCarty motioned to reject all bids at this time. The motion was unanimously adopted (5-0). UNFINISHED/OLD BUSINESS At the request of the applicant, Mr. McCarty moved to table the WaWa Convenience Store and gasoline station Conditional Use Permit request until the next regular meeting in September. The motion was unanimously adopted (5-0). // Supervisor McCarty moved to table the School Board Budget Amendment request ($613,345) until the first public meeting of the Board of Supervisors after its joint meeting with the School Board. The motion was unanimously adopted (5-0). // Supervisor McCarty moved to adopt the following resolutions covering unusual costs for apparatus repairs for the Smithfield Volunteer Fire Department. The motion was unanimously adopted (5-0). Supervisor Acree requested a delivery date of the apparatus or when the County's funds would be refunded. RESOLUTION TO COMMIT FY2021-22 UNASSIGNED FUND BALANCE TO COVER UNUSUAL COSTS FOR APPARATUS REPAIRS FOR SMITHFIELD VOLUNTEER FIRE DEPARTMENT WHEREAS, the Smithfield Volunteer Fire Department has incurred unusual costs for repairs to its apparatus and said costs have created a deficit in the Department's FY2021-22 operating budget in the amount of$13,250; and, WHEREAS, Isle of Wight County Board of Supervisors wishes to commit FY2021-22 unassigned fund balance in the amount of$13,250 to Smithfield Volunteer Fire Department for unusual costs for vehicle maintenance and repairs. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, that FY2021-22 unassigned fund balance in the amount of $13,250 is hereby committed to Smithfield Volunteer Fire Department. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. RESOLUTION TO AMEND THE FY 2022-2023 OPERATING BUDGET AND APPROPRIATE COMMITTED FUND BALANCE FOR SMITHFIELD VOLUNTEER FIRE DEPARTMENT WHEREAS, the Smithfield Volunteer Fire Department incurred unusual costs for repairs to its apparatus and said costs created a deficit in the Department's FY2021-22 operating budget in the amount of$13,250; and, WHEREAS, Isle of Wight County Board of Supervisors committed FY2021-22 fund balance in the amount of$13,250 to Smithfield Volunteer Fire Department for unusual costs for vehicle maintenance and repairs; and, WHEREAS, the Board of Supervisors needs to budget and appropriate $13,250 from committed fund balance to Smithfield Volunteer Fire Department. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the FY2022-23 budget is hereby amended and funds appropriated in the amount of$13,250 to Smithfield Volunteer Fire Department for unusual costs for vehicle maintenance and repairs. 6 BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. // Jamie Oliver gave information regarding the number of accidents reported at the intersection of Channel) Way and Deep Bottom Road. The Board agreed no action as needed at this time. // Mr. Robertson gave the updated list of 2023 Legislative priorities for the Board to review . and comment. NEW BUSINESS Sandy Robinson, Zoning Coordinator presented the application of Sheila Auvil, owner, for a waiver to Section 3.2.4.A.4 and Section 5.9.1.0 of the Subdivision Ordinance. The application is to seek a waiver allowing a family member transfer from tax map parcel 03-03-001 on a private driveway not built to public standards that serves more than two lots. The Planning Commission voted to recommend approval of the request as recommended by staff contingent on 1) VDOT recommendations are met prior to subdivision plat approval; and 2) The deed for the new lot specifies adherence to the existing road maintenance agreement as part of the subdivision approval. Chairman Jefferson motioned to approve the recommendation from the Planning Commission for approval with the specified conditions. The motion was unanimously adopted (5-0). // Sandy Robinson, Zoning Coordinator presented the application of Bill and Sandra Kessler, owners, for a waiver to Section 3.2.4.A.4 and Section 5.9.1.0 of the Subdivision Ordinance. The application seeks a waiver allowing a family member to transfer from tax map parcel 59-01-071 C on a private easement that serves two existing lots. The Planning Commission voted to recommend approval of the request as recommended by staff contingent on 1) VDOT recommendations are met prior to subdivision plat approval; and 2) Creation of a road maintenance agreement to include the new lot to be recorded with the plat. Supervisor Rosie motioned to approve the recommendation from the Planning Commission for approval with the specified conditions. The motion was unanimously adopted (5-0). // Organizers of the bike park continued discussion with the Board on their proposal to work with Parks and Recreation to develop a bike park to include a BMX track, pump track and refurbishment of the existing mountain bike trails at Nike Park. The group was given permission by the Board to move forward with Parks and Recreation in the development of a Memorandum of Understanding and other legalities of the partnership. // 7 The Board was given dates to consider for a joint meeting with the Planning Commission Regarding solar and will return to the administrator after reviewing their calendars. // The Board was given dates to consider for a joint meeting with the School Board. Members will return to the administrator after reviewing their calendars. // At the request of Supervisor Acree, there was a discussion of salvaged batteries from battery powered vehicles. The topic will be continued for further discussion at a work session. II The Chairman adjourned the meeting at 9:04 p.m. 1st..LaQ � aka., c2.[�i�,c_. Ru o Je erson, Chairman Amber Johnsoneputy Clerk 8