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05-20-2021 Regular Meeting REGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE TWENTIETH DAY OF MAY IN THE YEAR TWO THOUSAND AND TWENTY-ONE PRESENT: Richard L. Grice, Smithfield District, Chairman Don G. Rosie, II, Carrsville District, Vice-Chairman Rudolph Jefferson, Hardy District William M. McCarty, Newport District Joel C. Acree, Windsor District ALSO IN ATTENDANCE: . Robert W. Jones, Jr., County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Carey Mills Storm, Clerk CALL TO ORDER Chairman Grice called the regular meeting to order at 5:00 p.m. APPROVAL OF AGENDA Supervisor McCarty moved that the agenda be approved with the following items being added for discussion under New Business: Use of a RV on private property; ancillary buildings; and short-term rentals. The motion was adopted with Supervisor Grice, Rosie, Acree, McCarty and Jefferson voting in favor of the motion and no Supervisor voting against the motion. CLOSED MEETING The following matters were identified for discussion in closed meeting by County Attorney Jones: A discussion or consideration of the investment of public funds in school construction where competition or bargaining is involved, where, if made public initially, the financial interest of the County would be adversely affected, pursuant to subsection 7; a discussion concerning a prospective business or expansion of an existing business where no previous announcement has been made of business' interest in locating or expanding its facilities in the Shirley T. Holland Industrial Park pursuant to subsection 5; a discussion regarding the sale or leasing of publicly held property, namely, tax map parcels or portions of tax map parcel 21A-01-184 where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board, pursuant to subsection 3; consultation with legal counsel employed or retained by the Board regarding specific legal matters requiring the provision of legal advice by such counsel regarding CDC guidance concerning face coverings pursuant to subsection 8; and, 1 a discussion regarding the appointment of specific appointees to County boards, committees or authorities as set forth in the agenda and to include a discussion of the performance of appointees to the Commission on Aging pursuant to subsection 1. Upon motion of Supervisor McCarty and all voting in favor (5-0), the Board entered the closed meeting for the reasons stated by County Attorney Jones. Upon motion of Supervisor Jefferson and all voting in favor (5-0), the Board reconvened into open meeting. County Attorney Jones reminded the Board that in accordance with Section 2-10(G) of the Board's Rules & Procedure, all those who participated in the closed meeting are reminded that all matters discussed in closed meeting are to remain confidential, as provided under the Virginia Freedom of Information Act, and that such matters as were discussed in closed meeting should not be acted upon or discussed in public by any participant unless and until a public, formal action of the Board of Supervisors is taken on that particular subject matter. Upon motion of Supervisor Jefferson and all voting in favor (5-0), the following Resolution was adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Grice, Jefferson, McCarty. Rosie NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 INVOCATION 2 Pastor Joe Thompson of Smithfield Christian Church delivered the invocation and led the Pledge of Allegiance to the flag. CITIZENS' COMMENTS Alphonso Hill of Blairs Creek Way requested that Blairs Creek Way be paved. Jamie Oliver,Transportation Planner, responded to Mr. Hill's comments by advising that the Board will be conducting a public hearing on the Virginia Department of Transportation FY2022-2027 Secondary Six-Year Improvement Plan later in the meeting tonight under the public hearing section of the agenda and that staff is recommending adding Blairs Creek Way to the Plan in FY2026. CONSENT AGENDA Supervisor McCarty moved that the following Consent Agenda be approved as presented which carried unanimously(5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion: A. Resolution to Amend the FY2020-2021 Budget and Appropriate Funding for Batiste Court Road Improvement ($83,712) B. Resolution to Amend the Budget and Appropriate Funding for the Children's Services Act Supplemental Allocation ($184,465) C. Resolution to Amend the Budget and Appropriate Drug Court Grant Funds ($585,500) D. Resolution to Amend the Budget and Appropriate Funding for Hardy Elementary School Architectural Design Fees ($1,400,000) E. Resolution to Amend the Budget and Appropriate Funding from the Fund Balance for the Windsor Town Center Roof Project ($358,663) F. Resolution to Budget and Appropriate Grant Funds from the Virginia Circuit Court Records Preservation Program ($9,247) G. Request for Funding from the Voices for Kids Court Appointed Special Advocates ($10,000) H. Resolution to Accept and Appropriate Insurance Proceeds from VaCorp Risk Management for Repairs ($22,494) I. Minutes February 4, 2021 Work Session Minutes March 4, 2021 Work Session Minutes March 18, 2021 Regular Meeting Minutes 3 • REGIONAL AND INTER-GOVERNMENTAL REPORTS There were no reports offered. APPOINTMENTS Supervisor Acree moved to appoint Glenn Seay to fill the unexpired term of Roberta Varner on the Planning Commission representing the Windsorbistrict. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. Supervisor Rosie moved to reappoint Benjamin Vaughan to serve on the Paul D. Camp Community College Board. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty,Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. Supervisor Jefferson moved to reappoint Hazel Edwards to the Southeastern Tidewater Opportunity Project. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty,Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. Supervisor Jefferson moved to reappoint Gwendolyn Sykes representing the Hardy District on the Board of Zoning Appeals. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty,Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. Supervisor McCarty moved to reappoint Don Robertson to serve on the Chamber of Commerce as the ex-officio. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty,Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. SPECIAL PRESENTATIONS Tommy Catlett, VDOT Franklin Residency, provided updates on maintenance, construction and traffic. He offered to send a copy of the,report related to erosion of the riverbank to Supervisor Jefferson; to take action to correct the erosion of the shoulder at the second driveway of First Gravel Hill Baptist Church; to take action to blend the drop offs from recent paving efforts to residential homes in the Rushmere area; and, to take action to repair the sides of Smith's Neck Road that are sinking. He shared his plan with patching the spillway at the pond on Quaker Road. Will Drewery, Emergency Management Coordinator, provided updates on the following: COVID-19 count for Isle of Wight County; 7-day rolling averages; vaccine doses administered statewide; vaccine doses administered by locality of residence; vaccination statistics by age; Isle of Wight vaccination efforts; mobile community vaccination unit; and in-school vaccinations. Pat Humphries, Chief of Emergency Services, shared a story involving a patient who 4 was having difficulty breathing and whose life was saved by paramedics Rita Griffy and Chris Pecora. Awards were presented to them in recognition of their service. A resolution designating the week of May 16-22, 2021 as Emergency Medical Services Week was offered for consideration. Supervisor Acree moved that the following Resolution be adopted: RESOLUTION TO DESIGNATE THE WEEK OF MAY 16 - 22, 2021 AS EMERGENCY MEDICAL SERVICES WEEK WHEREAS, emergency medical services (EMS) are a vital public service; and, WHEREAS, the members of EMS teams are ready to provide lifesaving care to those in need 24 hours a day, seven days a week; and, WHEREAS, access to quality emergency care dramatically improves the survival and recovery rate of those who experience sudden illness or injury; and, WHEREAS, EMS has grown to fill a gap by providing important, out of hospital care, including preventative medicine, follow-up care, and access to telemedicine; and, WHEREAS, the EMS system consists of first responders, emergency medical technicians, paramedics, emergency medical dispatchers, firefighters, police officers, educators, administrators, pre-hospital nurses, emergency nurses, emergency physicians, trained members of the public, and other out of hospital medical care providers; and, WHEREAS, the members of EMS teams, whether career or volunteer, engage in thousands of hours of specialized training and continuing education to enhance their lifesaving skills; and, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia recognize the value and the accomplishments of EMS providers and hereby designate the week of May 16-22, 2021, as Emergency Medical Services Week. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. COUNTY ATTORNEY'S REPORT County Attorney Jones recalled that the Board had conducted a public hearing at its April 15, 2021 meeting on whether to impose a cigarette tax. He suggested the Board adopt a motion stating that it does not wish to implement a cigarette tax at this time. Supervisor Rosie moved that it is the Board's desire not to implement a cigarette tax at this time. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor• of the motion and no 5 Supervisors voting against the motion. PUBLIC HEARINGS A. Request for Real Estate and Personal Property Tax Exemption Ordinance for Real Estate and Personal Property Tax Exemption from Smithfield Recreation Association Chairman Grice opened the public hearing and called for those who wished to speak in favor of or in opposition to the request. Megan Doggett, SRA requested approval of the tax exemption request. Chairman Grice closed the public hearing and called for comments from the Board. Supervisor Acree moved to approve the request of the Smithfield Recreation Association. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. B. Resolution to Approve the VDOT FY2022-2027 Secondary Six-Year Improvement Plan Jamie Oliver, Transportation Planner, presented the significant changes in the proposed Plan. Chairman Grice opened the public hearing and called for those who wished to speak in favor of or in opposition to the Plan. Stephanie Hill of Blairs Creek Way requested assistance in getting that roadway paved. Rosa Turner of Old Stage Highway recommended that the Plan be approved with an amendment to ensure that Blairs Creek Way Is improved before some of the roads in front of it that are longer. Chairman Grice closed the public hearing and called for comments from the Board. Ms. Oliver explained that maintenance of the roadways in the County is done by the State and the money for maintenance and pave-in-place are completely separate and administered under separate programs. She advised that there is a County list of roadways consisting of approximately 25 roads and then there is an actual Six-Year Plan. She explained the process related to scoring which involves the number of residences located on the road; how long the road is; and the estimated amount. Supervisor Acree requested staff to provide a briefing on the formula used for placing roads on the list to be paved and that the County's formula be compared to other localities. 6 Supervisor Acree mentioned that Ramos Way located in the northern end of the County is a dirt road and needs to be placed on the plan. Ms. Oliver commented that Ramos Way is not currently on the County's list to be paved. She advised there is an application process which is on-line. She advised that it must be community initiated and the community must petition and guarantee their right-of-way in addition to other steps. Responsive to Supervisor Jefferson, Ms. Oliver advised that the number of roads on the list to be paved has been reduced from 25 to 16. She is to also provide that information to the Board. Supervisor Rosie commented there is proposed money to be forthcoming for infrastructure and does the County need to seek guidance as to how to petition for more funds from the County's district for our roads. Mr. Catlett replied that questions remain unanswered about that funding and how it will be utilized. It was noted that the current policy was developed four years ago in an effort to . remove any favoritism and so it is fair and equitable. Supervisor Jefferson moved to adopt the following Resolution: RESOLUTION OF THE BOARD OF SUPERVISORS OF ISLE OF WIGHT COUNTY TO APPROVE PRIORITIES FOR THE VIRGINIA DEPARTMENT OF TRANSPORTATION'S SECONDARY SIX-YEAR IMPROVEMENT PROGRAM FOR FY 2022 THROUGH FY 2027 WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended) provide the opportunity for each county to work with the Virginia Department of Transportation (VDOT) in developing a Secondary Six-Year Improvement Program (SSYIP); and, WHEREAS, this Board has held a public hearing on the proposed Plan (FY 2022-FY 2027), in accordance with VDOT policies and procedures, on May 20, 2021 and all citizens of the County had the opportunity to make comments and recommendations concerning the proposed Program; and, WHEREAS, VDOT Local Program and Residency staff have reviewed and concurred with the proposed SSYIP (FY 2022-FY 2027). NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight Virginia that the Secondary Six-Year Improvement Program for FY 2022-2027 is hereby approved, as presented at the public hearing. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to execute all Program documents and make such accounting adjustments and execute such agreements and contracts for projects as necessary to proceed with the Program as approved. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. COUNTY ADMINISTRATOR'S REPORT County Administrator Keaton reviewed the list of recipients of Caught You Caring Awards for the third quarter of FY2020-21. He drew attention to an award from Riverside Hospital to emergency services responders and members of the Carrollton Volunteer Fire Department in response to a heart attack. County Administrator Keaton advised the Board of a change in fireworks display which will now be on Saturday, July 3rd. He further advised that the Town of Smithfield will be conducting its fireworks on Friday, July 2nd County Administrator Keaton informed the Board that the ribbon cutting for the Nike Park bike trail will be on June 21, 2021 at 10:00 a.m. Chairman Grice offered to say a few comments on behalf of the Board. Supervisor McCarty notified the Board that free Wi-Fi service up to 200 mg is now available at Healing Waters Church which is designed to provide free Wi-Fi to that community's residents. UNFINISHED/OLD BUSINESS Application from Cavalier Solar A, LLC, for a Conditional Use Permit, CUP-3-19, to Construct and Operate a Major Utility Service Use Consisting of a Utility-Scale Solar Energy Generation Facility, Including Related Equipment, 34.5 kV Electrical Feeder Lines, Project Substation, and 500 kV Gen-Tie (Overhead) Transmission Line on Properties Zoned Rural Agricultural Conservation (RAC) on Burwells Bay Road, Jones Drive, Mill Swamp Road, and Pons Road and a Request from the Owners of Six Affected Parcels to Withdraw Their Properties from the Moonlight Agricultural/Forestal District. Josh Bateman, Principal Planner, advised that the applicant has submitted written responses to the Board's request for information following the public hearing being held on the application. He advised that the Surry County Board of Supervisors has approved the Surry County portion of the project and imposed 13 conditions on that approval. He advised that staff's recommendations are that the property be developed in conformance with the approved concept plan; the portions of the properties that are supporting solar panels shall be enclosed by security fencing of the type which is harmonious with the rural, agricultural and historic character of the County as determined by the Zoning Administrator as approved by the site plan for the project; the applicant shall preserve and maintain existing forest and vegetation within the required setback areas and buffer yards and shall not clear cut live trees within the required setbacks and buffer yards without written authorization of the Zoning Administrator; continuous screening zone at least 75 8 feet shall be established around the project substation, Existing live trees and vegetation shall be preserved within the screening zone provided that breaks for required access, overhead and underground transmission lines shall be permitted to interrupt the contiguousness of the zone with the approval of the Zoning Administrator;the applicant shall submit an emergency response plan with the first submission of the site plan which shall detail fire suppression methods to be immediately deployed during construction and operation of the facility, The Plan shall include a training program to be provided at the discretion of the County to County emergency response staff with regards to safety for on-sight emergency response. The applicant shall install a knox box at the facility to ensure that emergency responders have access to the facility should the need arise and include plans for same on the project site plan; the applicant shall conserve topsoil on the site to the maximum extent feasible and topsoil stockpiled on site shall be stored out of view from adjacent properties and public roads; hours of operation for construction activities shall be limited to 7:00 a.m. until 7:00 p.m. Monday through Friday and 9:00 a.m. to 7:00 p.m. on Saturdays and no construction shall occur on Sundays. He advised that staff further recommended the withdrawal of the properties from the Agricultural & Forestal District to allow the applicants to pay back roll back taxes and to begin being taxed on the land. Ben Saunders, Cavalier Solar, stated that if approved, broadband services will be expanded to approximately 200 surrounded homes. Responsive to Supervisor McCarty, Mr. Bateman offered to review the landscaping ordinance with respect to its being simplified. • Supervisor McCarty moved that the following Ordinance be adopted which carried unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion: AN ORDINANCE TO APPROVE A CONDITIONAL USE PERMIT FOR A MAJOR UTILIITY SERVICE ON PROPERTIES ZONED RURAL AGRICULTURAL CONSERVATION (RAC) LOCATED ON BURWELLS BAY ROAD, JONES DRIVE, MILL SWAMP ROAD, AND PONS ROAD, INCLUDING ALL OR PART OF TAX PARCEL NUMBERS 10-01-017, 10- 01-020, 10-01-021, 10-01-023, 10-01-024, 10-01-025, 10-01-027, 10- 01-030, 11-01-005, AND 11-01-015 AS SPECIFIED IN APPLICATION CUP-03-19 FOR THE PURPOSES OF ESTABLISHING A 240 MW UTILITY SCALE SOLAR ENERGY PRODUCTION FACILITY WHEREAS, Cavalier Solar A, LLC, applicant, has requested approval of a conditional use permit with application number CUP-03-19 for certain tracts of land with tax parcel numbers 10-01-17, 10-01-020, 10-01-021, 10-01-023, 10-01-024, 10-01-025, 10-01-027, 10-01-030, 11-01-005, and 11-01-015, which land is depicted on Exhibit "B" and for the withdrawal of tax parcel numbers 10-01-020 and 10-01-021 in their entirety as well as portions of tax parcel numbers 10-01-023, 10-01-027, 11-01-005, and 11-01-015 from the Moonlight Agricultural/Forestry District as recommended by the Isle of Wight Agricultural and Forestry District Committee on February 3, 2021; and, 9 WHEREAS, the procedural requirements of Appendix B, Zoning Ordinance, of the Code of Isle of Wight County, Virginia, 2005 (as amended), have been followed; and, WHEREAS, in acting upon this request, the Planning Commission and Board of Supervisors have considered the matters enunciated in Section 15.2-2284 of the Code of Virginia (1950), as amended, and Section 1-1017 of the Isle of Wight County Zoning Ordinance with respect to the purposes stated in Code of Virginia (1950), as amended, Section 15.2-2200 and 15.2 2283; and, WHEREAS, the Planning Commission has made a recommendation as stated in Exhibit "A;" NOW, THEREFORE, BE IT ORDAINED by the Isle of Wight County Board of Supervisors of Isle of Wight County, Virginia, that: Section 1. Exhibits. Exhibit "A", "Planning Commission Recommendation," Exhibit "B", "Property Map," and Exhibit "C," "Conditions," which are attached hereto, are hereby incorporated as part of this ordinance. Section 2. Findings. The Board of Supervisors finds that the proposal for conditional use permit CUP-03-19, as submitted or modified with conditions herein, the expressed purpose of which is to permit a major utility service to establish a 240 MW utility scale solar energy production facility, is in conformity with the standards of the Isle of Wight County Zoning Ordinance, and that it will have no more adverse effects on the health, safety or comfort of persons living or working in or driving through the neighborhood, and will be no more injurious to property or improvements in the neighborhood than would any other use generally permitted in the same district, taking into consideration the location, type and height of buildings or structures, the type and extent of landscaping and screening on site and whether the use is consistent with any theme, action, policy or map of the Comprehensive Plan with the conditions set forth below in Exhibit C. These findings'are based upon the consideration for the existing use and character of the property, the Comprehensive Plan, the suitability of the property for various uses, the trends of growth or change, the current and future requirements of the community as to land for various purposes as determined by population and economic studies and other studies, the transportation requirements of the community, the requirements of airports, housing, schools, parks, playgrounds, recreation areas and other public services, the conservation of natural resources, the preservation floodplains, the preservation of agricultural and forestal land, the conservation of properties and their values, and the encouragement of the most appropriate use of land throughout the County. 10 These findings are based upon a determination that most reasonable and limited way of avoiding the adverse impacts of a utility scale solar energy production facility on the aforesaid properties is by the imposition of the conditions provided herein in Exhibit "C." Section 3. Permit Granted. Tax parcel numbers 10-01-020 and 10-01-021 in their entirety and portions of tax parcel numbers 10-01-023, 10-01-027, 11-01-005, and 11-01-015 as recommended by the Isle of Wight Agricultural and Forestry District Committee on February 3, 2021, are hereby withdrawn from the Moonlight Agricultural/Forestry District, and the conditional use permit for the property be, and is hereby approved subject to the attached conditions and the general conditions set forth in Section 4 hereof. The conditional use permit specifically allows for a 240 MW utility scale solar energy production facility in compliance with the County Zoning Ordinance. Section 4. Severability. It is the intention of the Board of Supervisors that the provisions, sections, paragraphs, sentences, clauses, and phrases of this ordinance are severable; and if any phrase, clause, sentence, paragraph, section, and provision of this ordinance hereby adopted shall be declared unconstitutional or otherwise invalid by the valid judgement or decree of a court of competent jurisdiction, such unconstitutionality or invalidity shall not affect any of the remaining phrase, clauses, sentences, paragraphs, sections, and provisions of this ordinance, to the extent that they can be enforced notwithstanding such determination. Section 5. Effective Date This ordinance shall be effective upon passage and shall not be published or codified. The conditional use authorized by this permit shall be implemented within two (2) years from that date of approval by the Board of Supervisors and shall terminate if not initiated within that time period. This ordinance shall be effective upon passage and shall not be published or codified. // The Board took a break and returned to open session. NEW BUSINESS County Administrator Keaton advised that the Isle of Wight Volunteer Rescue Squad 11 had received a new medic unit this year in addition to grant funds in the amount of $96,500. He stated in FY2022 an ambulance is scheduled for Carrollton Volunteer Fire Department and that the Isle of Wight Volunteer Rescue Squad also is due to have an ambulance replaced in FY2023, but because they have incurred so many maintenance issues, they wanted to move it up on the schedule. He stated that the request before the Board is to take the $96,500 received in grant funds, use that towards the cost of the FY23 and then add $10,000 from the Fund Balance in the Capital Project Fund and then the Isle of Wight Volunteer Rescue Squad will make up the difference. Supervisor Acree requested that the Board be advised of the mileage on the ambulances and their age. Supervisor McCarty moved that the following resolution be adopted to amend the FY2021 budget and appropriate funding for a medic unit in the amount of$222,595: RESOLUTION TO AMEND THE FY 2020-2021 BUDGET AND APPROPRIATE FUNDING FOR AMBULANCE PURCHASES FOR ISLE OF WIGHT VOLUNTEER RESCUE WHEREAS, the Board of Supervisors has approved funding for the purchase of an ambulance for the Isle of Wight Volunteer Rescue Squad in the amount of$225,000 in FY 2021 and $225,000 proposed for FY 2023; and, WHEREAS, the selected, equipped vehicle exceeds the budgeted FY 2021 appropriation by$10,000 and a request has been made to fund the FY 2023 vehicle in FY 2021; and, WHEREAS, the Isle of Wight Volunteer Rescue Squad has agreed to issue a check to Isle of Wight County for $118,500 and funds in the amount of $96,500 was made available through grant funding in FY 2021; and, WHEREAS, the Board of Supervisors desires to amend the FY 2020-2021 Capital Project Fund Budget of$222,595 for the additional funds of$116,095 from the Isle of Wight Volunteer Rescue Squad, $96,500 of available bond funds, and $10,000 of assigned fund balance for the ambulance purchases; and, WHEREAS, the Board of Supervisors needs to appropriate $222,595 for the purchase of the ambulances in FY 2020-2021. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the FY 2020-2021 budget is hereby amended, and funds appropriated in the amount of two hundred twenty-two thousand five hundred ninety-five dollars ($222,595) for the additional cost of the ambulance purchases. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. // 12 Michelle Clark, Director of Human Resources, briefed the Board on the Longevity Plan. Supervisor McCarty moved that the following Resolution be adopted: RESOLUTION TO ADOPT CHAPTER 1: PERSONNEL, ARTICLE III, SECTION 3.12 OF THE COUNTY POLICY MANUAL WHEREAS, the Board of Supervisors desires to establish an annual payment to eligible employees based on an employee's continuous service with the County; and, WHEREAS, the Board of Supervisors desires to adopt Chapter 1: Personnel Article III, Section 3.12 in an effort to incentivize employment longevity. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that Chapter 1: Personnel Article III, Section 3.12 is amended as follows: ARTICLE III Compensation Plan . (Revised October 7, 1999, April 7, 2005, December 15, 2005, April 18, 2006, June 1, 2006, April 16, 2015, October 1, 2015, July 1, 2016, July 1, 2017, July 1, 2018, July 1, 2021) Section 3.12 (Effective July 1, 2021) Longevity pay is an annual payment based on an employee's full-time continuous service with the County. To be eligible, employees must be in a regular full-time status and completed the appropriate amount of continuous services by June 30th of each fiscal year. The eligible employee will receive the following lump sum amount in the month of November. Years of Service Amount 25 years or more $1,000 20-24 years $800 15-19 years $600 10-14 years $400 5-9 years $250 Part-time employees that become full-time before July 1st and have continuous part time service will be credited half of the years of service. Longevity Pay is subject to applicable taxes. Longevity Pay is not a part of annual base pay and an employee who terminates employment or is terminated shall not receive Longevity Pay. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against 13 the motion. Following the consensus of the Board that it will further discuss at a future work session ways in which employees can progress up their pay range within their respective job title, Chairman Grice recommended that the Personnel Committee return to the Board in the near future with suggestions/recommendations. Ms. Clark informed the Board that money has been set aside in the FY2022 budget to do a compensation study which will not only address salaries but will have ideas to do some of the things discussed by the Board for the employees. She stated that information will be forthcoming when a company is hired to conduct that study. Ms. Clark advised the Board that as part of the FY2022 budget, compensation has been set aside for a mid-year cost-of-living adjustment which will be a 1% cost adjustment in addition to a $1,000 adjustment to the base salary for full-time employees and a 1% adjustment plus $.48 to the base hourly rate for part-time employees which will be effective January 1, 2022. Supervisor Jefferson moved that the following Resolution be adopted: RESOLUTION TO APPROVE THE COMPENSATION ADJUSTMENT FOR FISCAL YEAR 2021-2022 WHEREAS, in accordance with County Policy (Chapter 1: Personnel, Article II, Position Classification Plan and Article III, Compensation Plan), the Position Classification and Compensation Plan containing the Salary Schedule and Schematic List of Classes assigned to Salary Grades has been adopted in accordance with the Approved FY 2021-2022 Annual Operating Budget; and, WHEREAS, a one percent (1%) cost of living salary adjustment and $1,000 adjustment to the base salary for all full-time employees, and an adjustment of one percent (1%) and forty-eight cents ($0.48) to the base hourly rate for regular part- time employees, effective January 1, 2022 is recommended in accordance with the Approved FY 2021-2022 Annual Operating Budget. NOW, THEREFORE, BE IT RESOLVED a one percent (1%) cost of living salary adjustment and $1,000 adjustment to the base salary for all full-time employees and an adjustment of one percent (1) and forty-eight cents ($0.48) to the base hourly rate for all regular part time employees is hereby provided effective January 1, 2022 in accordance with the Approved FY 2021-2022 Annual Operating Budget. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. 14 County Administrator Keaton stated the Bartlett Intersection Smart Scale Project was 100% funded by VDOT, however, bids had come in at $1,000,000 over budget and VDOT is asking the County to contribute $53,000. Supervisor Acree moved that the following Resolution be adopted: RESOLUTION TO APPROPRIATE FUNDING FOR THE ROUTE 17 BARTLETT INTERSECTION PROJECT WHEREAS, the Board of Supervisors has expressed its desire for the Virginia Department of Transportation (VDOT) to construct a Smart Scale project, known as the "Bartlett Intersection project", to add a second exclusive northbound left-turn lane on U.S. Route 17 to address a heavy left-turning movement and mitigate the potential for queuing vehicles from impeding the through lane during peak period conditions, adding a tapered left turn lane on U.S. Route 258 to enhance the transition of this heavy movement from eastbound U.S. Route 258/State Route 10/32 to southbound U.S. Route 17, providing a provision for a through lane on to "The Crossings" development, providing a left-turn lane on U.S. Route 17 to The Crossings development, and also providing drainage and traffic signal improvements; and, WHEREAS, the Board of Supervisors wishes to fund a projected budget shortfall of $53,000 for the VDOT administered Bartlett Intersection project. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia that funds in the amount of fifty-three thousand dollars ($53,000) be appropriated from the VDOT Local Match Reserve for Capital Projects to cover the budget shortfall for the Bartlett Intersection project. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. The motion carried (4-1) with Supervisors Acree, Grice, Jefferson and Rosie voting in favor of the motion and Supervisor McCarty voting against the motion. County Attorney Jones recalled that the Board had authorized the Franklin Redevelopment and Housing Authority to acquire property in the County and the Housing Urban Development Authority is now requiring an agreement with the County regarding payment of taxes. He stated that under the law, a HUD sponsored housing project is exempt from real estate taxes and they enter into an agreement for payment which is in lieu of those taxes at 10% of the rent collected. Supervisor McCarty moved that the Agreement be approved. The motion carried unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. 15 // Supervisor Acree inquired how the County can accommodate ancillary dwelling units; how short-term rentals can be allowed; and how RVs can be used on private property. The consensus of the Board was that the Planning Commission hold a work session and discuss what can currently be done in the County, followed by a review of the George Mason Study and the formation of a task force to determine what the need is for ancillary units with how to implement being done by the Planning Commission. Supervisor McCarty notified the Board of a recent inappropriate letter distributed in the County from a racist group called The New Order out of Milwaukee, Wisconsin. ADJOURNMENT At 10:00 p.m., Chairman Grice declared the meeting adjourned. O/teNViirritRichard L. , Chairman Carey Mills Storm, Clerk • 16