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05-06-2021 Work Session WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE SIXTH DAY OF MAY IN THE YEAR TWO THOUSAND AND TWENTY ONE PRESENT: Richard L. Grice, Smithfield District, Chairman Don G. Rosie, II, Carrsville District, Vice-Chairman Rudolph Jefferson, Hardy District William M. McCarty, Newport District Joel C. Acree, Windsor District ALSO IN ATTENDANCE: Robert W. Jones, Jr., County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Carey Mills Storm, Clerk CALL TO ORDER Chairman Grice called the work session to order at 6:00 p.m. INVOCATION David Smith, Director of Parks & Recreation, delivered the invocation and led the Pledge of Allegiance to the Flag. APPROVAL OF AGENDA Supervisor Jefferson moved that the agenda be approved as presented. The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree, McCarty and Jefferson voting in favor and no Supervisors voting against the motion. COUNTY ADMINISTRATOR'S REPORT Assistant County Administrator Robertson, Jason Gray, IT Director, and Jim Henderson, a member of the Broadband Task Force, provided an overview of the process to date associated with broadband service in the County. It was the consensus of the Board that staff should continue moving forward in this effort and that the Towns and the school division should also contribute funding as there is an impact to the entire County. // Dr. James Thornton, School Superintendent, presented a request from the School Division to amend the FY2020-21 budget and transfer funds between functional categories in the School's budget in the amount of $950,000 into the Operations line item for the purpose of filling unfilled positions, replacement of pipes in the 1 ceiling at Carrollton Elementary School, replace the trailer at the bus garage; and, auditorium lights at Smithfield High School. Supervisor McCarty moved to adopt the following Resolution: RESOLUTION TO AMEND THE FY 2020-21 BUDGET AND TRANSFER FUNDS BETWEEN FUNCTIONAL CATEGORIES IN THE SCHOOLS BUDGET WHEREAS, at its meeting on April 22, 2021, the Isle of Wight County School Board approved the transfer of funds between functional categories in the • school division's FY 2020-21 budget; and, WHEREAS, the School Board has requested that the Board of Supervisors ratify its decision to transfer funds between functional categories in the school division's FY 2020-21 budget. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, that the FY 2020-21 budget is hereby amended and funds transferred between functional categories in the school division's FY 2020-21 budget as follows: Functional Category Current Budget Transfers Revised Budget Instructional Services 46,265,446 -300,000 45,965,446 Admin, Attend & Health 2,696,099 -250,000 2,446,099 Pupil Transportation 4,303,474 -400,000 3,903,474 Operations & Maintenance 6,421,679 950,000 7,371,679 Debt Service 483,381 483,381 Technology 2,184,993 2,184,993 School General Fund 62,355,072 62,355,072 BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree, McCarty and Jefferson voting in favor and no Supervisors voting against the motion. Supervisor McCarty moved to adopt the following Resolution: RESOLUTION TO AMEND THE FY 2020-21 BUDGET AND APPROPRIATE FUNDS FROM CORONAVIRUS AID, RELIEF, AND ECONOMIC SECURITY ACT FUNDS WHEREAS, Isle of Wight County Schools have received Coronavirus Aid, Relief, and Economic Security (CARES) Act funding in the amount of $529,093; and, 2 WHEREAS, the Board of Supervisors wishes to amend the FY 2020-21 General Fund budget and appropriate CARES Act funding to the appropriate functional categories within the Isle of Wight County Schools budget. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, that the FY 2020-21 budget is hereby amended and funds in the total amount of five hundred twenty nine thousand ninety three dollars ($529,093), or as much as shall be received via the CARES Act, appropriated to the following functional categories: Administration, Attendance, and Health $346,528 Transportation $ 25,540 Technology $157,025 BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree, McCarty and Jefferson voting in favor and no Supervisors voting against the motion. Supervisor McCarty moved to adopt the following Resolution: RESOLUTION TO AMEND THE FY 2020-21 BUDGET AND APPROPRIATE FUNDS FROM CORONAVIRUS RESPONSE AND RELIEF SUPPLEMENTAL APPROPRIATIONS ACT WHEREAS, Isle of Wight County Schools have received Coronavirus Response and Relief Supplemental Appropriations Act funding; and, WHEREAS, the School Board has requested that the Board of Supervisors amend the FY 2020-21 budget and appropriate Supplemental Appropriations Act funding to the appropriate functional categories within the Isle of Wight County Schools budget. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, that the FY 2020-21 budget is hereby amended and funds in the total amount of eight hundred thousand dollars ($800,000), or as much as shall be received via the Coronavirus Response and Relief Supplemental Appropriations Act, appropriated to the following functional categories: Operations and Maintenance $300,000 Transportation $500,000 BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. 3 The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree, McCarty and Jefferson voting in favor and no Supervisors voting against the motion. // County Administrator Keaton requested authorization to award the contract for three pole barns at the Fairgrounds to the low bidder in the amount of$424,600. Supervisor McCarty moved that staff be authorized to award the contract for the three pole buildings at the Fairgrounds. The motion was adopted unanimously (5- 0) with Supervisors Grice, Rosie, Acree, McCarty and Jefferson voting in favor and no Supervisors voting against the motion. // The Board took a break and returned to open session. // Amy Ring, Director of Community Development, reviewed a proposed amendment to the County's Zoning Ordinance to include daycare facilities with a Conditional Use Permit in the Suburban Residential Zoning District. Supervisor McCarty moved to direct staff to draft a text amendment to add daycare facilities as a conditional use in the Suburban Residential Zoning District. The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree, McCarty and Jefferson voting in favor and no Supervisors voting against the motion. // County Attorney Jones presented a real estate and personal property tax exemption request from the Smithfield Recreation Association. It was the consensus of the Board that staff be directed to move forward with conducting a public hearing at the Board's May 20, 2021 meeting. The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree, McCarty and Jefferson voting in favor and no Supervisors voting against the motion. // FY2021-22 Operating Budget, Capital Budget and the FY2022-31 Capital Improvements Program County Administrator Keaton provided a recap of the options associated with an estimated tax increase for new debt; a budget timeline for tax increase options; and, budget options recommended by the Board. Supervisors McCarty and Acree spoke in favor of no tax increase or cigarette tax for this year based on additional revenue discovered. 4 Supervisor Jefferson spoke in favor of a tax increase and that the additional revenue discovered be placed in the Operating Budget. Supervisor Rosie spoke against a cigarette tax. Chairman Grice spoke in favor of a $.02 tax increase and not taking any funds from the General Fund Balance; taking a $500,000 deduction from the Schools; cancelling the cigarette tax; and, continuing to build the reserve balance. // County Administrator Keaton advised that the County will be receiving $7.2 million from the American Rescue Plan which can be used for infrastructure such as the waterline and tank for the new Hardy Elementary School and the other neighborhoods which is expected to cost approximately $4 million with the remaining $3.2 million being applied to broadband. It was the consensus of the Board that it discuss at a future work session a reward (retention) program for volunteers that will be split up amongst all of the volunteers. // Dr. Thornton clarified that taking $500,000 from the School's allocation would be the equivalent as something like a bus lease and not doing the lease. He advised that he would need that money returned to the School Division next year. He stated that with regard to Westside Middle School, it is not just a matter of replacing Hardy Elementary School and Westside Middle School because those facilities are old, rather it was a plan to handle the growth on the northern end of the County. Not doing Westside Middle School in the future would create a problem with growth. ADJOURNMENT At 10:00 p.m., Chairman Grice declared the work session adjourned. eOlLee(98 Richard QV hairman Carey Mills Storm, Clerk 5