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07-21-2022 Work Session WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE TWENTY-FIRST DAY OF JULY IN THE YEAR TWO THOUSAND AND TWENTY-TWO BOARD MEMBERS PRESENT Rudolph Jefferson, District 3, Chairman William M. McCarty, District 2, Vice-Chairman Richard L. Grice, District 1 Don G. Rosie, II, District 5 Joel C. Acree, District 4 STAFF MEMBERS PRESENT Donald T. Robertson, Assistant County Administrator Robert W. Jones, Jr., County Attorney Carey Mills Storm, Clerk CALL TO ORDER Chairman Jefferson called the work session to order at 3:00 p.m. APPROVAL OF THE AGENDA Supervisor McCarty moved that the agenda be approved as presented. The motion was unanimously approved (5-0). COUNTY ADMINISTRATOR'S REPORT Assistant County Administrator Robertson called for discussion on proposed school safety measures. He notified the Board that there is approximately $1.2 million dollars which can be used that has been placed in the Contingency line item. He advised that the School Board had previously discussed adding vestibules at all of the County's schools at a cost of approximately$902,000 and.equipment for School Resource Officers. Dr. Christopher N. Coleman, Acting School Superintendent, advised that the School Board desires to build vestibules in the lobby areas of each school in an effort to control and monitor the influx of individuals. He reviewed construction cost estimates for each of the vestibules which include a construction contingency and premium for current market inflation. He advised that design fees or additional cameras are not included and projects will begin next summer and each will be given a phased time. When asked, Sheriff Clarke agreed that vestibules would be an added asset to the schools. Following discussion and questions regarding what the Board had previously done with regard to funding in the past to address safety in the schools, Mr. Coleman 1 • was requested to research and report back on funds previously appropriated by the Board to address safety measures in the schools. The need for the School Board and Board of Supervisors to meet jointly to discuss school safety measures in closed meeting was expressed. Supervisor Rosie offered to provide Mr. Coleman with the numbers of certain individuals who could provide their recommendation and audit the process. Todd Christenson, Director of Support Services, spoke about the Division Crisis Management Team which is charged with reviewing school safety audits and making recommendations based on those audits. Chairman Jefferson recommended conducting a town hall meeting; gathering ideas presented and putting them into practice. The discussion turned to School Resource Officers and the lack of State and Federal funding for these positions. Sheriff Clarke addressed the Board regarding the various criteria associated with grants applied for in the past. He advised that the Virginia Sheriff's Association has not taken a position on SROs in elementary schools. Responsive to Supervisor Acree, Sheriff Clarke offered to investigate which agencies are the conduit to the Comp Board to let them know that the County wants them to add this to their consideration on types of positions they fund. Chairman Jefferson turned the discussion over to funding options for capital improvements. Mr. Coleman addressed the Board regarding the $2.3 million increase in State funds received by the schools for capital improvements. In an effort to be transparent, he identified a list of items contained in an internal CIP of the schools which has not been approved by the School Board. Supervisor McCarty moved to direct County staff to connect with school staff and schedule a joint work session between the Board and the School Board to discuss in closed meeting school safety, security and other issues. The motion was adopted unanimously (5-0) with Supervisors Jefferson, McCarty, Grice, Rosie and Acree voting in favor of the motion and no Supervisor voting against the motion. ADJOURNMENT At 4:45 p.m., Chairman Jefferson declared the work session adjourned. Athig 911910D Qi Rudolph Jefferson, Chairman Carey Mills Storm, Clerk 2