11-04-2021 Work Session Z
WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN
THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA
ON THURSDAY, THE FOURTH DAY OF NOVEMBER IN THE YEAR TWO THOUSAND
AND TWENTY-ONE
PRESENT:
Richard L. Grice, Smithfield District, Chairman
Don G. Rosie, II, Carrsville District, Vice-Chairman
Rudolph Jefferson, Hardy District
William M. McCarty, Newport District
Joel C. Acree, Windsor District
ALSO IN ATTENDANCE:
Robert W. Jones, Jr., County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey Mills Storm, Clerk
CALL TO ORDER
Chairman Grice called the work session to order at 6:00 p.m.
APPROVAL OF AGENDA
Supervisor McCarty moved that the agenda be approved as amended to include a
discussion on compensation for Refuse Center Attendants under the County
Administrator's report. The motion was adopted unanimously (5-0) with
Supervisors Grice, Rosie, Acree, McCarty and Jefferson voting in favor and no
Supervisors voting against the motion.
INVOCATION
Tony Wilson, Director of Public Works, delivered the invocation and led the Pledge
of Allegiance to the American flag.
COUNTY ADMINISTRATOR'S REPORT
Stephanie Humphries, Director of Budget & Finance, provided a briefing on the
County's Quarterly Financial Report for the First Quarter of FY2021-22 followed by
an overview of the new FY2021-22 Online Budget Book on the County's website.
County Administrator Keaton distributed a one-page document explaining the
County's participation in the Norfolk Water Agreement. He advised that the
County's water revenues equal 40% of the budget; sewer revenues equal 20% of
the budget;the transfer from the General Fund equals 36%; and miscellaneous fees
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equal 4%. He asked the Board to look over the document prior its being made
available to the public.
Chairman Grice recommended that the dollar amount be put in to show what the
40% represents in actual dollars.
Assistant County Administrator Robertson provided an overview of the 5311
Transportation Program, a Federal public transportation program designed for
small rural communities. He requested authorization to move forward with
communicating to the City of Franklin and Southampton County that the County
desires to continue in the process with reaching out to the State to determine what
is needed to get the study underway.
The consensus of the Board was for staff to advise the State of the County's
willingness to participate in the study.
Following a recess, County Administrator Keaton presented a Resolution to Amend
the FY2021-22 Budget and Appropriate Funds to the Schools Budget (American
Rescue Plan Act in the amount of $300,349) for the Board's consideration. He
advised that Dr. Thornton has advised that the bulk of these funds are for two
buses, each with a wheelchair lift; $23,000 in curriculum; and $20,000 for special
education classroom furniture.
Supervisor McCarty moved that the following Resolution be adopted:
RESOLUTION TO AMEND THE FY 2021-22 BUDGET
AND APPROPRIATE FUNDS TO THE SCHOOLS BUDGET
WHEREAS, the Isle of Wight County School Board will receive federal funding via
the American Rescue Plan Act (ARPA); and,
WHEREAS, the School Board has requested that the Board of Supervisors
appropriate ARPA to the functional categories in the School Division's FY 2021-22
budget as provided below:
- $43,747 — Instructional Services
- $256,602 —Transportation Services
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle of Wight
County, Virginia, that the FY 2021-22 budget is hereby amended and ARPA funds in
the amount of $300,349 are appropriated to the School Division's FY 2021-22
budget in the functional categories listed above.
BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County,
Virginia is authorized to make the appropriate accounting adjustments and to do
all things necessary to give this resolution effect.
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The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree,
McCarty and Jefferson voting in favor and no Supervisors voting against the motion.
County Administrator Keaton was requested to contact Superintendent Thornton
and request the reasoning behind why the purchase of educational material was
done through another jurisdiction and not in-house.
County Administrator Keaton is to find out if that purchase was a part of the
$43,000 instructional services.
County Administrator Keaton is to ask Superintendent Thornton to provide the
answers to the above questions during the School Board's next meeting.
Jamie Oliver reported on the Nike Park Road Extended project. The consensus of
the Board was for Ms. Oliver to move forward with VDOT and prepare a resolution
of commitment for inclusion in the Board's November 18, 2021 agenda under the
Consent Agenda.
Supervisor Acree expressed his desire to provide a bonus to Refuse Center
Attendants who have been employed with the County for at least the past twelve
months. Such bonus is to be given prior to the end of this year.
Tony Wilson, Director of Public Works, was requested to investigate the cost of
services with uniform companies so that Refuse Center Attendants do not have to
wash their work clothing in their personal washing machines.
CLOSED MEETING
(1) The following matters were identified for discussion in closed meeting
by County Attorney Jones: A discussion regarding the acquisition of real
property for the public purposes of the extension of County water
and/or sewer where discussion in an open meeting would adversely
affect the bargaining position or negotiating strategy of the Board as
well as consultation with legal counsel employed by the Board regarding
the same requiring the provision of legal advice by such counsel,
pursuant to subsection 3 and.8.
(2) A discussion regarding the performance of a specific County employee,
namely the County Administrator, pursuant to subsection 1.
Upon motion of Supervisor McCarty and all voting in favor (5-0), the Board entered
the closed meeting for the reasons stated by County Attorney Jones.
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Upon motion of Supervisor Acree and all voting in favor (5-0), the Board
reconvened into open meeting.
County Attorney Jones reminded the Board that in accordance with Section 2-10(G)
of the Board's Rules & Procedure, all those who participated in the closed meeting
are reminded that all matters discussed in closed meeting are to remain confidential,
as provided under the Virginia Freedom of Information Act, and that such matters as
were discussed in closed meeting should not be acted upon or discussed in public by
any participant unless and until a public, formal action of the Board of Supervisors is
taken on that particular subject matter.
Upon motion of Supervisor McCarty and all voting in favor (5-0), the following
Resolution was adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant to an affirmative recorded vote and in accordance with the provisions of the
Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this
Board of Supervisors that such closed meeting was conducted in conformity with
Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies
that, to the best of each member's knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed
in the closed meeting to which this certification resolution applies, and (ii) only such
public business matters as were identified in the motion convening the closed
meeting'were heard, discussed or considered by the Board of Supervisors.
VOTE
AYES: Acree, Grice, Jefferson, McCarty. Rosie
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
ADJOURNMENT
At 9:15 p.m., Chairman Grice declared the work session adjourned.
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Richard L. ' C airman
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Carey Mil St , Clerk
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