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11-04-2021 Work Session Z WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE FOURTH DAY OF NOVEMBER IN THE YEAR TWO THOUSAND AND TWENTY-ONE PRESENT: Richard L. Grice, Smithfield District, Chairman Don G. Rosie, II, Carrsville District, Vice-Chairman Rudolph Jefferson, Hardy District William M. McCarty, Newport District Joel C. Acree, Windsor District ALSO IN ATTENDANCE: Robert W. Jones, Jr., County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Carey Mills Storm, Clerk CALL TO ORDER Chairman Grice called the work session to order at 6:00 p.m. APPROVAL OF AGENDA Supervisor McCarty moved that the agenda be approved as amended to include a discussion on compensation for Refuse Center Attendants under the County Administrator's report. The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree, McCarty and Jefferson voting in favor and no Supervisors voting against the motion. INVOCATION Tony Wilson, Director of Public Works, delivered the invocation and led the Pledge of Allegiance to the American flag. COUNTY ADMINISTRATOR'S REPORT Stephanie Humphries, Director of Budget & Finance, provided a briefing on the County's Quarterly Financial Report for the First Quarter of FY2021-22 followed by an overview of the new FY2021-22 Online Budget Book on the County's website. County Administrator Keaton distributed a one-page document explaining the County's participation in the Norfolk Water Agreement. He advised that the County's water revenues equal 40% of the budget; sewer revenues equal 20% of the budget;the transfer from the General Fund equals 36%; and miscellaneous fees 1 f t; equal 4%. He asked the Board to look over the document prior its being made available to the public. Chairman Grice recommended that the dollar amount be put in to show what the 40% represents in actual dollars. Assistant County Administrator Robertson provided an overview of the 5311 Transportation Program, a Federal public transportation program designed for small rural communities. He requested authorization to move forward with communicating to the City of Franklin and Southampton County that the County desires to continue in the process with reaching out to the State to determine what is needed to get the study underway. The consensus of the Board was for staff to advise the State of the County's willingness to participate in the study. Following a recess, County Administrator Keaton presented a Resolution to Amend the FY2021-22 Budget and Appropriate Funds to the Schools Budget (American Rescue Plan Act in the amount of $300,349) for the Board's consideration. He advised that Dr. Thornton has advised that the bulk of these funds are for two buses, each with a wheelchair lift; $23,000 in curriculum; and $20,000 for special education classroom furniture. Supervisor McCarty moved that the following Resolution be adopted: RESOLUTION TO AMEND THE FY 2021-22 BUDGET AND APPROPRIATE FUNDS TO THE SCHOOLS BUDGET WHEREAS, the Isle of Wight County School Board will receive federal funding via the American Rescue Plan Act (ARPA); and, WHEREAS, the School Board has requested that the Board of Supervisors appropriate ARPA to the functional categories in the School Division's FY 2021-22 budget as provided below: - $43,747 — Instructional Services - $256,602 —Transportation Services NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia, that the FY 2021-22 budget is hereby amended and ARPA funds in the amount of $300,349 are appropriated to the School Division's FY 2021-22 budget in the functional categories listed above. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. 2 The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree, McCarty and Jefferson voting in favor and no Supervisors voting against the motion. County Administrator Keaton was requested to contact Superintendent Thornton and request the reasoning behind why the purchase of educational material was done through another jurisdiction and not in-house. County Administrator Keaton is to find out if that purchase was a part of the $43,000 instructional services. County Administrator Keaton is to ask Superintendent Thornton to provide the answers to the above questions during the School Board's next meeting. Jamie Oliver reported on the Nike Park Road Extended project. The consensus of the Board was for Ms. Oliver to move forward with VDOT and prepare a resolution of commitment for inclusion in the Board's November 18, 2021 agenda under the Consent Agenda. Supervisor Acree expressed his desire to provide a bonus to Refuse Center Attendants who have been employed with the County for at least the past twelve months. Such bonus is to be given prior to the end of this year. Tony Wilson, Director of Public Works, was requested to investigate the cost of services with uniform companies so that Refuse Center Attendants do not have to wash their work clothing in their personal washing machines. CLOSED MEETING (1) The following matters were identified for discussion in closed meeting by County Attorney Jones: A discussion regarding the acquisition of real property for the public purposes of the extension of County water and/or sewer where discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board as well as consultation with legal counsel employed by the Board regarding the same requiring the provision of legal advice by such counsel, pursuant to subsection 3 and.8. (2) A discussion regarding the performance of a specific County employee, namely the County Administrator, pursuant to subsection 1. Upon motion of Supervisor McCarty and all voting in favor (5-0), the Board entered the closed meeting for the reasons stated by County Attorney Jones. 3 Upon motion of Supervisor Acree and all voting in favor (5-0), the Board reconvened into open meeting. County Attorney Jones reminded the Board that in accordance with Section 2-10(G) of the Board's Rules & Procedure, all those who participated in the closed meeting are reminded that all matters discussed in closed meeting are to remain confidential, as provided under the Virginia Freedom of Information Act, and that such matters as were discussed in closed meeting should not be acted upon or discussed in public by any participant unless and until a public, formal action of the Board of Supervisors is taken on that particular subject matter. Upon motion of Supervisor McCarty and all voting in favor (5-0), the following Resolution was adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting'were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Grice, Jefferson, McCarty. Rosie NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 ADJOURNMENT At 9:15 p.m., Chairman Grice declared the work session adjourned. 'iL6 Richard L. ' C airman lOWLe Carey Mil St , Clerk 4