10-07-2021 Work Session WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN
THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA
ON THURSDAY,THE SEVENTH DAY OF OCTOBER IN THE YEAR TWO THOUSAND AND
TWENTY-ONE
PRESENT:
Richard L. Grice, Smithfield District, Chairman
Don G. Rosie, II, Carrsville District, Vice-Chairman
Rudolph Jefferson, Hardy District
William M. McCarty, Newport District
Joel C. Acree, Windsor District
ALSO IN ATTENDANCE:
Robert W. Jones, Jr., County Attorney
Donald T. Robertson, Assistant County Administrator
Carey Mills Storm, Clerk
CALL TO ORDER
Chairman Grice called the work session to order at 6:00 p.m.
INVOCATION
Supervisor Rosie delivered the invocation and led the Pledge of Allegiance to the
American Flag.
APPROVAL OF AGENDA
Supervisor McCarty moved that the agenda be amended to include under the
County Administrator's report an item regarding direction to staff to investigate
software for collaboration and sharing of information; an item regarding an
emergency medical services incident that occurred at Route 460 and Four Square
Road; and an item regarding consolidated billing utilizing the Hampton Roads
Sanitation District.
The motion was adopted unanimously (5-0) with Supervisors Grice, Rosie, Acree,
McCarty and Jefferson voting in favor and no Supervisors voting against the motion.
COUNTY ADMINISTRATOR'S REPORT
Michelle Clark, Director of Human Resources, reviewed actions taken at the special
session of the General Assembly related to a one-time hazard pay bonus for sworn
Sheriffs, Sheriffs' Deputies and regional Jail officers. She advised that the cost to
cover the 55 sworn full-time positions who will receive a $3,000 bonus is $159,000
and the cost to cover the five part-time positions who will receive a $1,500 bonus
is $7,500 for a total cost of $166,500. She advised that funds in the amount of
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$84,000 will be coming from the Compensation Board, leaving the County
responsible for funding in the amount of$82,500.
Assistant County Administrator Robertson was requested to return with the source
of the funding at the Board's October 21, 2021 regular meeting.
Supervisor Acree recommended that all full-time uniformed personnel be included
in this compensation.
Assistant County Administrator Robertson recalled that information has recently
been sent out advising of the Riverside Health System Certificate of Public Need
public hearing on October 11, 2021. He offered to send the link to those Board
members who have advised they wish to participate virtually in the public hearing
on October 13, 2021 at 11:00 a.m. at the Smithfield Center and the Isle of Wight
Volunteer Rescue Squad facility.
Assistant County Administrator Robertson addressed the Board regarding potential
dates and discussion items for its retreat. The Board agreed that Assistant County
Administrator Robertson should return to the Board with potential dates in January
for a Board retreat.
Assistant County Administrator Robertson was requested to investigate types of
training programs available for utilization by Board-appointed taskforces/advisory
committees/commissions that speaks to FOIA and parliamentary procedures.
Supervisor Acree offered to provide the name(s) of the minor individuals involved
in an EMS incident on Route 460 and Four Square Road whose actions resulted in
saving someone's life to the County Attorney for distribution to the Board for
discussion on how to recognize them.
Don Jennings, Director of Utility Services, was requested to bring back information
at a future work session on consolidated EMS billing/Hampton Roads Sanitation
District.
CLOSED MEETING
The following matter was identified for discussion in closed meeting by County
Attorney Jones: A discussion regarding the acquisition of real property for the
public purposes of the extension of County water and/or sewer lines, where
discussion in an open meeting would adversely affect the bargaining position or
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negotiating strategy of the Board as well as consultation with legal counsel
employed by the Board regarding the same requiring the provision of legal advice
by such counsel, pursuant to subsections 3 and 8.
Upon motion of Supervisor McCarty and all voting in favor (5-0), the Board entered
the closed meeting for the reasons stated by County Attorney Jones.
Upon motion of Supervisor Acree and all voting in favor (5-0), the Board
reconvened into open meeting.
County Attorney Jones reminded the Board that in accordance with Section 2-10(G)
of the Board's Rules & Procedure, all those who participated in the closed meeting
are reminded that all matters discussed in closed meeting are to remain confidential,
as provided under the Virginia Freedom of Information Act, and that such matters as
were discussed in closed meeting should not be acted upon or discussed in public by
any participant unless and until a public, formal action of the Board of Supervisors is
taken on that particular subject matter.
Upon motion of Supervisor Jefferson and all voting in favor (5-0), the following
Resolution was adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant to an affirmative recorded vote and in accordance with the provisions of the
Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this
Board of Supervisors that such closed meeting was conducted in conformity with
Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies
that, to the best of each member's knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed
in the closed meeting to which this certification resolution applies, and (ii) only such
public business matters as were identified in the motion convening the closed
meeting were heard, discussed or considered by the Board of Supervisors.
VOTE
AYES: Acree, Grice, Jefferson, McCarty. Rosie
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
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ADJOURNMENT
At 8:05 p.m., Chairman Grice declared the work session adjourned.
Richard . , Chairman
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Carey Mill'OStol.m, Clerk
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