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8-6-2020 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE SIXTH DAY OF AUGUST IN THE YEAR TWO THOUSAND AND TWENTY PRESENT: Joel C. Acree, Windsor District, Chairman Richard L. Grice, Smithfield District, Vice Chairman Rudolph Jefferson, Hardy District William M: McCarty, Newport District Don G. Rosie, II, Carrsville District (Arrived at 6:05 p.m.) ALSO IN ATTENDANCE: Robert W. Jones, Jr., County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Amber Johnson, Legal Assistant CALL TO ORDER Chairman Acree called the work session of the Board of Supervisors to order at 6:00 p.m. INVOCATION Andrew Cypress delivered the invocation and lead the Pledge of Allegiance to the American flag of the United States of America. APPROVAL OF AGENDA/AMENDMENTS Supervisor Jefferson moved that the agenda be adopted, adding one item under Old Business as suggested by Supervisor Acree regarding Development Service Districts. The motion was adopted unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. COUNTY ADMINISTRATOR'S REPORT Jimmy Sanderson, Davenport & Company, briefed the Board regarding the issuance of general obligation bonds to finance upcoming capital projects to include construction of the new Hardy Elementary School. Stephanie Humphries, Director of Budget & Finance, identified those departments with capital projects to be financed with the bonds. She advised that a tax increase of $.05 is proposed for FY2020 which would decrease to $.04 in FY2028- 29; then decrease to $.02 in FY2030; and, decrease to $.01 in FY 2031. She advised that a fund balance transfer in the amount of $645,000 in FY2027 would 1 be necessary to avoid raising additional taxes which could be transferred into a debt service fund until the County could pay itself back in 2029. It was the consensus of the Board that staff proceed with the plans shared with the Board. Mary Beth Johnson, Director of Human Resources, provided an overview of the County's personnel policies governing progressive discipline. Ms. Johnson also touched on the recent COVID-19 regulations and offered to check into the possibility of those regulations being placed on the County website. County Administrator Keaton notified the Board of the County's receipt of the second round of an allocation of the CARES Act in the amount of $3.2 million. He recommended that the Board authorize execution of the Certification document contained in the agenda packet. Supervisor Grice moved to authorize staff to execute the Certification document. The motion was adopted unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. Ill Assistant County Administrator Robertson updated the Board on the proposed 2021 Virginia Technology Initiative Grant Program funding to assist with broadband expansion efforts in the County. He recalled that the Board had previously committed to $500,000 in matching funds and that there is the ability on the private sector side to get more homes up and running sooner if the Board wished to expand its financial commitment. Supervisor McCarty moved that the following Resolution be adopted which was adopted by unanimous vote (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion: RESOLUTION IN SUPPORT OF A VIRGINIA TELECOMMUNICATIONS INITIATIVE GRANT TO PROVIDE BROADBAND SERVICE IN ISLE OF WIGHT COUNTY WHEREAS, high-speed broadband connectivity is a necessity for families and businesses attempting to access a wide array of services including, but not limited to, education, healthcare, e-commerce, banking, communication, etc.; and, 4 WHEREAS, a significant portion of the 15,000 homes and 2,000 businesses in Isle of Wight County are underserved or unserved relative to reliable high-speed broadband internet service; and, WHEREAS, the Board of Supervisors of Isle of Wight County is committed to providing local match funding sufficient to support implementation of the broadband project. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia authorizes the submission of a Virginia Department of Housing and Community Development Virginia Telecommunications Initiative Grant application. BE IT FURTHER RESOLVED that the County Administrator is authorized to sign and submit the appropriate documents for the submittal of the Virginia Telecommunications Initiative Grant proposal and any subsequent contract documents necessary to satisfy program requirements. Supervisor Jefferson moved to nominate Supervisor McCarty, Supervisor Rosie and Kelly Blankenship (Windsor Town Council Member) to the Broadband Taskforce. The motion was unanimously (5-0) adopted. Supervisor Rosie asked County Administrator Keaton to update the public on resources that will be available to children beginning school in the new year if they do not have internet access at their home. Supervisor McCarty moved to authorize up to $500,000 in additional funding to assist in the 2021 Virginia Technology Initiative (VATI) Grant, this additional funding totals $1,000,000 to assist in the initiative. The motion unanimously (5-0) passed. Vice -Chairman Grice recommended that the Board conduct another meeting with its legislators before approving a priority list. Assistant County Administrator Robertson was requested to reach out to the County's legislators regarding a joint meeting with the Board at its September 10, 2020 special meeting when it conducts its public hearing on the bonds. The Board took a recess and upon returning to open session, Assistant County Administrator Robertson reviewed the County's proposed 2021 legislative priorities and requested the Board to provide any suggested items for inclusion in the 2021 legislative agenda. The Board discussed and deferred adding its Second Amendment position and support for local public safety agencies to the propriety list until the Board meets with its legislative representatives, tentatively set for September 10, 2020. 3 County Administrator Keaton referred to the recent state of emergency and requested the Board to adopt a Resolution Declaring a Local Emergency to Exist in Isle of Wight County on August 3, 2020. Supervisor McCarty moved that the following Resolution be adopted: RESOLUTION DECLARING A LOCAL EMERGENCY TO EXIST IN ISLE OF WIGHT COUNTY, VIRGINIA WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia, does hereby find as follows: 1. That due to the occurrence of high winds and/or flooding associated with Tropical Storm Isaias causing conditions of extreme peril to the lives, safety and property of the residents of Isle of Wight County; 2. That as a result of this extreme peril, the director of emergency management declared a state of emergency for Isle of Wight County on August 3, 2020 which must be ratified in accordance with Section 44-146.21 of the Code of Virginia in order to permit the full powers of government to deal effectively with this condition of peril. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia, hereby ratifies the declaration of local emergency issued by the director of emergency management for the County of Isle of Wight on August 3, 2020. BE IT FURTHER RESOLVED that during the existence of this emergency the powers, functions, and duties of the director of emergency management and the emergency services organization and functions of the County of Isle of Wight shall be those prescribed by the laws of the Commonwealth of Virginia and the ordinances, resolutions, and approved plans of the County of Isle of Wight in order to mitigate the effects of said emergency. BE IT FURTHER RESOLVED that this resolution is effective 8:30 a.m. on August 3, 2020 and shall remain in effect until rescinded by the Board of Supervisors as provided by law. The motion was adopted unanimously (5-0) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor of the motion and no Supervisors voting against the motion. CLOSED MEETING County Attorney Jones requested a closed meeting for the purpose of consultation with legal counsel employed or retained by the Board regarding specific legal matters requiring the provision of legal advice by such counsel rd including (a) the provision of Virginia Code Sec. 15.2-1812 (b) receipt of public comments during citizens comments and public hearings, (c) parliamentary procedure and the Board's By -Laws and (d) conflicts of interest, all pursuant to subsection 8. Upon motion of Supervisor McCarty and all voting in favor (5-0), the Board entered the closed meeting for the reasons stated by County Attorney Jones. Upon motion of Supervisor McCarty and all voting in favor (5-0), the Board reconvened into open meeting. County Attorney Jones reminded the Board that in accordance with Section 2-10(G) of the Board's Rules & Procedure, all those who participated in the closed meeting are reminded that all matters discussed in closed meeting are to remain confidential, as provided under the Virginia Freedom of Information Act, and that such matters as were discussed in closed meeting should not be acted upon or discussed in public by any participant unless and until a public, formal action of the Board of Supervisors is taken on that particular subject matter. Upon motion of Supervisor McCarty and all voting in favor (5-0), the following Resolution was adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Grice, Jefferson, McCarty. Rosie NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 5 UNFINISHED/OLD BUSINESS Supervisor Rosie moved to rescind the Board's July 16, 2020 motion which authorized the advertisement and scheduling of a public hearing on September 3, 2020 regarding the removal, relocation, contextualization, or covering of the Confederate monument located at the entrance of the Isle of Wight County Courthouse Complex. The motion was defeated (2-3) with Supervisors Rosie and Grice voting in favor of the motion and Supervisors McCarty, Jefferson and Acree voting against the motion. Vice -Chairman Grice asked staff to post on the County's website that electronic and regular mail comments will be accepted. Chairman Acree suggested signs be erected in the County showing the Developmental Service Districts. County Administrator Keaton advised that the Department of Planning and Zoning is currently working on flyers for realtors to give to home buyers explaining the different districts throughout the County. ADJOURNMENT At 9:45 p.m., Chairman Acree declared the meeting adjourned. 0 - _aQ_4__X� Joel C. Acree, Chairma