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4-30-2020 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE THIRTIETH DAY OF APRIL IN THE YEAR TWO THOUSAND AND TWENTY PRESENT: Joel C. Acree, Windsor District, Chairman Richard L. Grice, Smithfield District, Vice Chairman Rudolph Jefferson, Hardy District William M. McCarty, Newport District Don G. Rosie, II, Carrsville District ALSO IN ATTENDANCE: Robert W. Jones, Jr., County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Carey Mills Storm, Clerk (Via video) CALL TO ORDER Chairman Acree called the work session of the Board of Supervisors to order at 6:00 p.m. APPROVAL OF AGENDA/AMENDMENTS Supervisor Jefferson moved to approve the agenda as amended to add a discussion with the Sheriff concerning his budget under New Business. The motion was adopted unanimously (5-) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor and no Supervisor voting against the motion. INVOCATION/PLEDGE OF ALLEGIANCE Sheriff James Clarke delivered the invocation and led the Pledge of Allegiance to the American Flag of the United States of America. COUNTY ADMINISTRATOR'S REPORT Regarding the proposed FY2020-21 Operating Budget, County Administrator Keaton reported that pursuant to the Board's previous direction, an additional $10,000 has been allocated to the Christian Outreach Program and an additional $15,000 has been allocated to the Western Tidewater Free Clinic in the current fiscal year. He advised that Social Services could not spend additional funds in the way in which the Christian Outreach Program and the Western Tidewater Free Clinic can, and they would be referring their clients to those organizations. He reported a loss in revenue from the State in the amount of $100,000 as a result of being zeroed out from the Omnibus Education Transportation Bill. Dr. James Thornton, School Superintendent, presented a PowerPoint presentation depicting the School's Average Daily Membership; salary and benefit impact; General Fund revenue changes from 2020; FY2020-21 sales tax; effect of sales tax revenue loss; and, an amended Operating Budget Summary. Supervisor McCarty inquired if the Superintendent anticipates any shortfalls in the current budget. Superintendent Thornton remarked that the effect of the sales tax for this year remains unknown, but unknowns can be addressed with CARES funding. Vice -Chairman Grice requested County Administrator Keaton to report back to the Board regarding funding the Schools anticipate receiving from the Federal and State governments and what categories the Schools have reduced. County Administrator Keaton was requested to report back on the financial impact associated with the County fair being cancelled this year and all Fair - related contracts and terms of service. Chairman Acree called for discussion on the Capital Budget. County Administrator Keaton provided an overview of the Capital Budget in the areas of transportation, stormwater, economic development, fire and rescue, parks and recreation, schools, utilities, public works and space needs. Under Fire & Rescue, County Administrator Keaton was requested to develop a common inventory of the County's fleet identifying the age and mileage of the apparatus and what is being utilized routinely and what is not. Under Parks and Recreation, County Administrator Keaton advised that the Bradby Park project has been added back into the Capital Budget, as well as additional bleachers at Heritage Park. // The Board took a recess and upon returning to open session, Chairman Acree called for New Business. County Administrator Keaton presented a Resolution to Accept and Appropriate Funding in the amount of $35,856 from the United States 2 Department of Health and Human Services CARES Act Provider Relief Fund for the Board's consideration. Supervisor McCarty moved that the following Resolution be adopted: RESOLUTION TO AMEND THE FY2020-2021 OPERATING BUDGET AND APPROPRIATE FUNDING FROM CARES ACT PROVIDER RELIEF FUNDS WHEREAS, Isle of Wight County is considered a billing entity that received Medicare fee-for-service (FFS) reimbursements in 2019; and, WHEREAS, Isle of Wight County has received thirty-five thousand eight hundred fifty-six dollars ($35,856) from the United States Department of Health and Human Services (HHS); and, WHEREAS, the Board of Supervisors of the County of Isle of Wight, Virginia desires to amend the FY 2020-2021 General Fund Budget in the amount of thirty-five thousand eight hundred fifty-six dollars ($35,856) for medical response to COVID-19 within the parameters of the CARES Act funding; and, WHEREAS, the Board of Supervisors needs to appropriate thirty-five thousand eight hundred fifty-six dollars ($35,856) to increase the County's readiness and response efforts attributed to COVID-19 within the parameters of the CARES Act funding. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of Isle of Wight County, Virginia that the FY 2020- 2021 General Fund Budget is hereby amended, and funds appropriated in the amount of thirty-five thousand eight hundred fifty-six dollars ($35,856). BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments and to do all things necessary to give this resolution effect. the motion was adopted unanimously (5-) with Supervisors Acree, Grice, McCarty, Jefferson and Rosie voting in favor and no Supervisor voting against the motion. Responsive to Supervisor Rosie regarding the gradual placement of SROs in the County's elementary schools, Sheriff James Clarke defined the top three duties of an SRO. He recommended that Carrsville Elementary School be the first to receive an SRO, followed by Carrollton, Hardy, Windsor and Westside elementary schools. Responsive to Vice -Chairman Grice, Sheriff Clarke was requested to advise the Board the amount he anticipates having this year in his budget related to 3 salary savings and that if an SRO position were to be funded, that it be done so out of the Sheriff's unspent funds from this year's budget. Supervisor McCarty remarked that a 1.5% savings in the Sheriff's budget would equal the salary of an SRO and that if the Sheriff found that money, the Board would find the funds for a vehicle for that SRO. ADJOURNMENT At 9:15 p.m., Chairman Acree declared the work session adjourned. ( � 4 J�6 Q�21 Carey Mi I Sto , Clerk M TQC Joel C. Acree, Chairm