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3-5-2020 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE FIFTH DAY OF MARCH IN THE YEAR TWO THOUSAND AND TWENTY PRESENT: Joel C. Acree, Windsor District, Chairman Richard L. Grice, Smithfield District, Vice Chairman Rudolph Jefferson, Hardy District Don G. Rosie, II, Carrsville District ABSENT: William M. McCarty, Newport District Robert W. Jones, Jr., County Attorney ALSO IN ATTENDANCE: Mandy Rogers, M. Rogers & Associates, PLLC Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Carey Mills Storm, Clerk CALL TO ORDER Chairman Acree called the work session of the Board of Supervisors to order at 6:00 p.m. and welcomed all present. APPROVAL OF AGENDA/AMENDMENTS Supervisor Rosie moved that the agenda be approved. The motion was adopted (4-0-1) with Chairman Acree, Vice -Chairman Grice, Supervisor .Rosie and Supervisor Jefferson voting in favor of the motion; no Supervisors voting against the motion; and, Supervisor McCarty absent from the meeting. INVOCATION/PLEDGE OF ALLEGIANCE Reverend Larry Soblotne, Whitehead Grove Baptist Church, delivered the invocation and led the Pledge of Allegiance to the American Flag of the United States of America. COUNTY ADMINISTRATOR'S REPORT Steve Zollos, Chief Executive Officer, Senior Services of Southeastern Virginia (SSSEVA), provided an overview of key services and programs provided by that agency. He recommended that the Board apply for the 5311 Program which would be administered by SSSEVA and provide a public transportation program for those in need of such a service in the County. Chairman Acree and Supervisor Rosie mentioned that the Board recently formed a special needs task force and Mr. Zollos agreed that the 5311 Program would also be beneficial to those individuals. The Board voiced a strong interest in applying for the 5311 Program. 1 Raquel Cepeda, on behalf of the 2020 Census, provided an overview of the timeline associated with the 2020 census which will be on-line for the first time in history. County Administrator Keaton remarked that the County had recently received information from the Weldon Cooper Center about a new procedure called Differential Privacy which would tremendously impact the County's numbers which are used for planning and redistricting purposes. Ms. Cededa offered to discuss the Differential Privacy procedure at the upcoming phone conference scheduled for tomorrow and relay any information obtained back to Mr. Keaton. David Smith, Director of Parks and Recreation, requested authorization to meet with the hunt clubs currently leasing the Blackwater River park property to negotiate property lease extensions for turkey season. The consensus of the Board was to approve Mr. Smith's request. Following a break, Jamie Oliver, Transportation Planner, reviewed the bids received for the sidewalk project on Shiloh Drive and advised that staff intends to post the notice of Intent to Award this week following concurrence from VDOT. She further advised that staff will have a resolution for the Board's consideration at its March 19, 2020 meeting authorizing the County Administrator to execute the contract. Don Jennings, Director of Utility Services, addressed the Board regarding an offer from the owner of Clyde's Dale Mobile Home Park for the County to purchase the water system currently serving 215 residents. He recommended the following options once determination of the condition of the water and distribution systems is identified: Run the existing system or upgrade the source and bring water in from the Windsor water tank or upgrade the existing well at Heritage Park and extend water to the Park before taking that system off-line. Chairman Acree asked Mr. Jennings to identify the benefits to the citizens of that community if the County purchases the water and distribution systems and the risks associated if the County does not purchase the systems. Mr. Jennings was authorized to move forward with additional research and report back to the Board. // Andrea Clontz, Emergency Management Coordinator, provided an update on COVID-19. She advised to date there are no reported cases in the State and staff 2 should remain vigilant about prevention of the spread of the virus as much possible. Chairman Acree expressed his hope that the County's Department of Emergency Services has educated the County's volunteer agencies about the infectious control plan administered by that Department. ADJOURNMENT At 8:05 p.m., Chairman Acree declared the meeting adjourned. Carey MJlls Ston, Cle 3 Joel C. Acree, Cha' n