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11-5-2020 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE FIFTH DAY OF NOVEMBER IN THE YEAR TWO THOUSAND AND MiTiV4rl PRESENT: Joel C. Acree, Windsor District, Chairman Richard L. Grice, Smithfield District, Vice -Chairman Don G. Rosie, II, Carrsville District Rudolph Jefferson, Hardy District William M. McCarty, Newport District ALSO IN ATTENDANCE: Robert W. Jones, Jr., County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Amber Johnson, Deputy Clerk CALL TO ORDER Chairman Acree called the work session to order at 6:00 p.m. INVOCATION Supervisor Rosie delivered the invocation and led the Pledge of Allegiance to the flag of the United States of America. APPROVAL OF AGENDA Supervisor McCarty moved that the agenda be approved as presented. The motion was adopted unanimously (5-0) with Supervisors Acree, Rosie, McCarty, Jefferson and Grice voting in favor of the motion and no supervisors voting in opposition to the motion. COUNTY ADMINISTRATOR'S REPORT Glyn Willis, Windsor Town Mayor and William Saunders, Windsor Town Manager, approached the Board regarding the County's willingness to contribute half of the anticipated $300,000 associated with replacing the leaking roof on the Windsor Town Center building. Supervisor McCarty offered a suggestion that the County loan money to the Town interest free for the County's payment. Chairman Grice remarked that the interest being earned on the money being loaned to the Town should also count as part of the County's contribution. 1 Mayor Willis offered to advise the Town at its next Council meeting of the Board's consensus to partner with the Town of Windsor and that the details are being worked out between the Windsor Town Manager and the County Administrator. Vice -Chairman Grice remarked that immediate attention is needed to Hardy Elementary School if there is an interest in utilizing a portion of it similar to that done with the Windsor Middle School. He requested staff to report back to the Board regarding the feasibility and associated costs with utilizing a small portion of the gym. Don Jennings, Director of Utilities, advised that a low bid of $233,442 has been received to repair the failing pipe in the ditch that runs behind the water tower on Griffin and Church Streets. Vice -Chairman Grice moved that the following Resolution be adopted: RESOLUTION TO AMEND THE FY 2020-2021 BUDGET AND APPROPRIATE FUNDING FOR THE WINDSOR DITCH MAINTENANCE PROJECT WHEREAS, the County of Isle of Wight, Virginia has received a request from the Town of Windsor, Virginia to provide assistance to maintain approximately 1,500 feet of an existing drainage ditch located between S. Court Street and E. Griffin Street in the Town of Windsor; and, WHEREAS, the County has established a stormwater management fee to fund its capital, operational, and maintenance requirements; and, WHEREAS, funding in the amount of two hundred twenty-three thousand four hundred forty-two dollars ($223,442) from available Stormwater fees fund balance needs to be budgeted and appropriated to the FY2020-2021 Stormwater Operating budget of Isle of Wight County for the purpose of the ditch maintenance project. NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the FY2020-2021 Stormwater budget be amended and funds in the amount of two hundred twenty-three thousand four hundred forty-two dollars ($223,442) be appropriated to fund the ditch maintenance project. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0) with Supervisors Acree, Rosie, McCarty, Jefferson and Grice voting in favor of the motion and no supervisors voting in opposition to the motion. 2 Chris Morello, Director of Economic Development, addressed the Board regarding the Obici Healthcare Foundation grant and other projects completed with CaresAct funding. Vice -Chairman Grice moved that the following Resolution be adopted: RESOLUTION TO AMEND THE FY 2020-2021 BUDGET AND ACCEPT FUNDING FROM THE OBICI HEALTHCARE FOUNDATION WHEREAS, COVID-19 has had a negative impact on the small businesses located in the County of Isle of Wight, Virginia; and, WHEREAS, Obici Healthcare Foundation has developed the COVID-19 Response Fund to assist communities and organizations impacted by the coronavirus; and, WHEREAS, the County has received COVID-19 Response Fund grant in the amount of one hundred thirty-five thousand dollars ($135,000) from the Obici Healthcare Foundation that needs to be budgeted and appropriated to the FY2020- 2021 Grant Fund of Isle of Wight County for the purpose of providing assistance to small businesses impacted by COVID-19. NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED that the Board of Supervisors of the County of Isle of Wight, Virginia amends the FY2020-2021 Grant Fund Budget and appropriates funding in the amount of one hundred thirty- five thousand dollars ($135,000) or so much as shall be received from the Obici Healthcare Foundation for assistance to small businesses impacted by COVID-19. BE IT FURTHER RESOLVED that the County Administrator of Isle of Wight County, Virginia is authorized and directed to execute agreements and amendments to agreements and to review claims on behalf of Isle of Wight County. BE IT FURTHER RESOLVED that the County Administrator Isle of Wight County, Virginia is authorized to make the appropriate accounting adjustments in the budget and to do all things necessary to give this resolution effect. The motion was adopted unanimously (5-0) with Supervisors Acree, Rosie, McCarty, Jefferson and Grice voting in favor of the motion and no supervisors voting in opposition to the motion. Chairman Acree requested that a link to the Obici Foundation be placed on the County's website to inform interested citizens about the Foundation. CLOSED MEETING The following matters were identified for discussion in closed meeting by County Attorney Jones: A discussion regarding the sale or leasing of publicly held property, namely, property in the Shirley T. Holland Industrial Park, where N discussion in an open meeting would adversely affect the bargaining position or negotiating strategy of the Board, pursuant to subsection 3 and consultation with legal counsel regarding actual and probable litigation concerning the maintenance of outfall infrastructure, where such consultation would adversely affect the negotiating or litigation posture of this public body pursuant to subsection 7. Upon motion of Supervisor McCarty and all voting in favor (5-0), the Board entered the closed meeting for the reasons stated by County Attorney Jones. Upon motion of Supervisor Jefferson and all voting in favor (5-0), the Board reconvened into open meeting. County Attorney Jones reminded the Board that in accordance with Section 2-10(G) of the Board's Rules & Procedure, all those who participated in the closed meeting are reminded that all matters discussed in closed meeting are to remain confidential, as provided under the Virginia Freedom of Information Act, and that such matters as were discussed in closed meeting should not be acted upon or discussed in public by any participant unless and until a public, formal action of the Board of Supervisors is taken on that particular subject matter. Upon motion of Supervisor Jefferson and all voting in favor (5-0), the following Resolution was adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Grice, Jefferson, McCarty. Rosie NAYS: 0 ABSENT DURING VOTE: 0 11 ABSENT DURING MEETING: 0 Supervisor Jefferson thanked Supervisor McCarty and his congregation for showing appreciation to EMS and fire department members. Supervisor Jefferson inquired if assessments of the County's buildings have been conducted. County Administrator Keaton advised that staff has reviewed the assessments and forwarded them on to the stations for review of maintenance issues or needed improvements. Supervisor Jefferson requested an update on Phase 2 of the Tyler's Beach Boat Harbor. County Administrator Keaton advised that staff will be prioritizing projects of which Parks and Recreation has approximately $1.3 million various projects to be paid for by the bond funds. ADJOURNMENT At 8:30 p.m., Chairman Acree declared the meeting adjourned. a Q107 0? Carey i s Std6, Clerk 61 Richard L. rice airman