11-17-2019 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN
THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA
ON THURSDAY, THE SEVENTH DAY OF NOVEMBER IN THE YEAR TWO THOUSAND
AND NINETEEN
PRESENT:
William M. McCarty, Newport District, Chairman
Joel C. Acree, Windsor District, Vice -Chairman
Don G. Rosie, II, Carrsville District
Richard L. Grice, Smithfield District
Rudolph Jefferson, Hardy District (Arrived at 6:05 p.m.)
ALSO IN ATTENDANCE:
Robert W. Jones, Jr., County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey M. Storm, Clerk
CALL TO ORDER
Chairman McCarty called the work session Board of Supervisors' to order at 6:00
p.m.
APPROVAL OF AGENDA/AMENDMENTS
Supervisor Rosie moved that the agenda be adopted as presented. The motion
was adopted unanimously (4-0) with Supervisors Acree, McCarty, Rosie and Grice
voting in favor of the motion and Supervisor Jefferson absent for the vote.
Pastor Joe Mazerro, Smithfield Assembly of God, delivered the invocation and led
the Pledge of Allegiance to the American flag.
Richard Rudnicki, Assistant Director of Planning and Zoning, provided an overview
of the application of East West Partners of Virginia, Inc., applicant, and Eagle
Harbor, LLC, owners, for a Comprehensive Plan future land use plan amendment
and rezoning of 111.39 acres of land and to amend the conditional zoning of 3.2
acres of land in the Newport Election District to allow for 340 age restricted
residential units.
There was general discussion by the Board that if the current application is
approved, the County would benefit from road improvements; that the number
of homes to be built would be reduced by 100 homes; that the plan as proposed
will result in one less signal on Route 17 allowing the traffic in that area to flow
more freely;
Amy Ring, Director of Planning and Zoning provided an overview of a map created
by Herb Finch depicting an average of 162 building permits being issued for new
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single-family homes between FY2015 and FY2019 and which showed that
development is not only in the Newport and Carrollton area. It was noted that
Development Service District (DSDs) were created for managed growth and to
target such growth in those areas.
Branch Lawson, the applicant, addressed the Board regarding the number of sales
anticipated per year.
It was noted that citizens want more commercial options, but businesses are not
going to locate in the County until the metrics they want are met.
It was noted that most Carrsville District residents prefer less development and
industry and that that area remain rural.
County Administrator Keaton presented a request for a waiver of the application
fee associated with a request for personal property tax exemption from W.A.T.E.R
Team, Inc. which provides water rescues and evacuation during natural disasters.
He advised that their equipment is assessed at $2,300 and representatives will be
at the Board's next meeting requesting an exemption of the application fee so
that they can apply for the exemption from taxation.
Supervisor Grice inquired about what services are provided; if they are working in
partnership with the County's volunteer fire departments; what training and
certifications do they have beyond what the County already has in place; what
maintenance is required on their terms of certification; how can the County be
assured that they stay certified; and, do they receive compensation for those
services and, if not, how are they compensated?
County Attorney Jones advised that it has only been in existence for one year and
the criteria under the County's tax-exempt policy is that an organization needs to
have been providing services to the County for a minimum of three years.
It was the consensus of the Board that H.O.M.E provide a presentation to the
Volunteer Fire & Rescue Association.
Michael Etheridge, Solid Waste Manager, reported on County -wide waste and
recycling efforts. Recognizing that there is a significant cost savings to accept
residential construction debris at convenience centers at a cost of $39 versus at
the transfer station at a cost of $59, it was the consensus of the Board that this
change be implemented in January 2020.
Mr. Etheridge briefed the Board on the short and long-term plans related to
security for site attendants and a proposed phone app designed to capture
necessary data for transport to office computers.
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On the subject of the Wrenn's Mill convenience center, Mr. Etheridge briefed the
Board on proposed changes to that facility, noting that the property is owned by
the Virginia Department of Transportation.
Don Jennings, Director of Utilities Services, advised that drainage problems at the
Wrenn's Mill facility are due to poor slopes and he recommended paving and
grading activities.
On the subject of body cameras, County Administrator Keaton was requested to
investigate whether civilians can wear body cameras.
Following a break, the Board received a presentation from David Smith, Director
of Parks and Recreation, on the ATV Trail Grant for Heritage Park.
The Board received a presentation from Stephanie Humphries, Director of Budget
and Finance, on the Quarterly Financial Report for 1St Quarter of FY2019-20.
The Director of Budget and Finance and her staff were recognized for the CAFR
being completed 100% in-house this year.
The Board received an update from Assistant County Administrator Robertson on
comments offered by the public at the recent Contractors' Forum. He advised
that the predominant request was the creation of a short stack of reviews for
those plans previously reviewed to be expedited; a request for Certificates of
Occupancy to be expedited; consideration of a reduction in the number of
surveyor notes; that staff assisting contractors focus on compliance versus
enforcement of violations; a request that inspections be done by engineers in
certain situations; a request for improved communications; the voice mail
message which was interpreted as being rude be addressed; that preapplication
meetings were recognized as being helpful; and, a desire to continue to have
same day inspections. Staff is to continue to follow up on these
recommendations and will provide this information to the Timmons Group for
communication of that information back to the citizens.
ADJOURNMENT
At 9:00 p.m., Chairman McCarty declared the meeting adjourned.
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Joel C. Acree, Ch