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05-19-2019 Special MeetingSPECIAL MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE NINETH DAY OF MAY IN THE YEAR TWO THOUSAND AND NINETEEN PRESENT: William M. McCarty, Newport District, Chairman Joel C. Acree, Windsor District, Vice -Chairman Don G. Rosie, II, Carrsville District Richard L. Grice, Smithfield District Rudolph Jefferson, Hardy District ALSO IN ATTENDANCE: Robert W. Jones, Jr., County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Carey M. Storm, Clerk CALL TO ORDER Chairman McCarty called the special meeting to order at 6:00 p.m. and welcomed all present. APPROVAL OF AGENDA/AMENDMENTS Supervisor Jefferson moved that the agenda be adopted as presented. The motion was adopted unanimously (5-0). INVOCATION Supervisor Rosie delivered the invocation and led the Pledge of Allegiance to the American Flag. COUNTY ADMINISTRATOR'S REPORT Ms. Jamie Oliver, Transportation Planner, reviewed the VDOT FY2020 Secondary Six -Year Improvement Plan and advised that it is being advertised for public hearing at the Board's May 16, 2019 meeting. David Smith, Director of Parks and Recreation provided a PowerPoint presentation on the recommendations of the Blackwater River Park Task Force. Supervisor Rosie moved that the recommendations of the Task Force be adopted and the Task Force be authorized to proceed. The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. 1 UNFINISHED/OLD BUSINESS Supervisor Jefferson moved that the following Resolution to Approve the Employee Health Insurance Plan Offerings for Fiscal Year 2019-2020 be adopted: RESOLUTION TO APPROVE THE EMPLOYEE HEALTH INSURANCE PLAN OFFERINGS FOR FISCAL YEAR 2019-2020 WHEREAS, the next Employee Health Insurance Plan Year takes effect July 1, 2019; and, WHEREAS, the County participates in The Local Choice Health Insurance Program through Anthem and offers two plans; and, WHEREAS, The Local Choice Anthem Key Advantage 250 Plan and Key Advantage 500 Plan are recommended to the Board of Supervisors as the two plan offerings available for the plan year beginning July 1, 2019. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Health Insurance Plan offerings of The Local Choice Anthem Key Advantage 250 Plan and Key Advantage 500 Plan are available for employees with employer and employee contribution rates effective July 1, 2019 as referenced in the attached exhibit. BE IT FURTHER RESOLVED that eligibility for participation in the Health Insurance Plan offerings is as follows: All regular full-time employees of the County, to include Appointees and Registrar, as well as elected officials to include Constitutional Officers and Board of Supervisors Members, as well as local state - supported employees of the isle of Wight Department of Social Services. The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Acree moved that the FY2020-29 Capital Improvements Program be adopted. The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. 11 The Board took a recess and returned to open meeting. Supervisor Jefferson moved that the following Ordinance Approving the County Operating and Capital Budget and Appropriating Funds for Expenditures Contemplated During the Fiscal Year Beginning July 1, 2019 and Ending June 30, 2020 and Regulating the Payment of Money Out of the County Treasury and the Uniform Fee Schedule for FY201920 be adopted: AN ORDINANCE APPROVING THE COUNTY OPERATING AND CAPITAL BUDGET AND APPROPRIATING FUNDS FOR EXPENDITURES CONTEMPLATED DURING THE FISCAL YEAR BEGINNING JULY 1, 2019 AND ENDING JUNE 30, 2020, AND REGULATING THE PAYMENT OF MONEY OUT OF THE COUNTY TREASURY BE IT AND IT IS HEREBY ORDAINED by the Board of Supervisors of Isle of Wight County, Virginia, to -wit: Section 1: Except as provided in Section 2 of this Ordinance, the County of Isle of Wight, Virginia, Proposed Annual Operating and Capital Budget, Fiscal Year 2019-2020, dated April 4, 2019, along with the associated Uniform Fee Schedule attached hereto as Exhibit A (hereinafter referred to as the "County Budget"), and submitted by the County Administrator, as amended by the Isle of Wight County Board of Supervisors, is approved as the County Budget for the fiscal year beginning July 1, 2019, and ending June 30, 2020. Section 2: The County Budget shall be subject to transfers authorized by law and to such further amendments by ordinance, pursuant to Section 15.2-2507 of the Code of Virginia (1950, as amended), as the Board of Supervisors may deem appropriate. Section 3: The amount named in the County Budget, as amended, for County operations for the fiscal year beginning July 1, 2019, and ending June 30, 2020, in the following fund amounts are hereby appropriated from the revenues of the County for use by the various funds of the County Government referenced in said budget for the said fiscal year. Any appropriation to a specific fund but identified as a revenue source in another fund is specifically designated and restricted for accounting and transfer purposes only and not for any other expenditure from the source fund. Fund 2019-2020 General Fund ` $ 79,167,460 Capital Projects Fund 6,011,200 Grants Fund 42,000 Emergency 911 Fund 1,515,916 County Fair Fund 428,850 Social Services Fund 4,483,836 Children's Services Act Fund 404,568 Technology Services Fund 1,293,115 Risk Management Fund 767,126 Public Utility Fund 9,170,379 Stormwater Fund 1,381,376 Section 4: Except as it may be amended from time to time in accordance with applicable law by the Isle of Wight County Board of Supervisors, at the request of the Isle of Wight County School Board, the Isle of Wight County School Operating and Capital Budget, Fiscal Year 2019- 3 2020, dated March 14, 2019, and submitted to the Isle of Wight County Administrator by the School Superintendent for consideration by the Isle of Wight County Board of Supervisors, is approved, as amended, as the annual budget for educational purposes for the Fiscal Year beginning July 1, 2019 and ending June 30, 2020. Section 5: Pursuant to Section 22.1-94 of the Code of Virginia, the following categorical appropriations are hereby made for Isle of Wight County Public Schools ("Public Schools") for the fiscal year beginning July 1, 2019, and ending June 30, 2020: Educational Category _ Instruction $ Administration, Attendance and Health Pupil Transportation Operation and Maintenance School Food Serv./Other Non- Instr. Operations Facilities Debt and Fund Transfers Technology Contingency Reserves Total Funds Budget 2019-2020 47,671,904 2,586,086 4,300,601 5,713,382 2,110,025 0 466,477 2,430,531 0 65,279,006 Section 6: All payments from funds shall be made in accordance with general law and applicable ordinances and resolutions of the County, except as otherwise specifically provided herein; provided, however, that payments from the funds appropriated for the support, maintenance and operation of the Public Schools of the County shall be made by the County Treasurer upon warrants drawn by the proper officer or officers of the School Board of the County; and provided further that payments from the funds appropriated for expenditures of the Department of Social Services shall be made by the County Treasurer upon presentation of warrants drawn by the Social Services Director and approved by the Isle of Wight County Board of Social Services. Section 7: The Board of Supervisors hereby authorizes the issuance and sale of the County's revenue anticipation note or notes (the "Note" or "Notes"), pursuant to Section 15.2-2629 of the Code of Virginia (1950, as amended) (the "Virginia Code"), in the aggregate principal amount of up to $25,000,000 in anticipation of the collection of the taxes and revenues of the County for the fiscal year ending June 30, 2020. If either the County Administrator or County Treasurer deems that the cash flow needs and the financial condition of the County warrant the issuance of a Note or Notes, the County Administrator or the County Treasurer (each hereinafter referred to as the "County Representative") is authorized and directed to accept a proposal or proposals for the purchase of the Note or Notes and to approve the terms of the Note or Notes, provided that the aggregate principal amount of the Notes shall not exceed $25,000,000, none of the Notes shall mature later than June 30, 2020, and no interest rate on any of the Notes shall exceed 7%. The County Representative and the Clerk of the Board of Supervisors (the "Clerk") are hereby authorized and directed to execute an appropriate negotiable Note or Notes and to affix the seal of the County thereto and such County Representative is authorized and directed to deliver the Note or Notes to the purchaser thereof. The County Representative, and such officers and agents of the County as the County Representative may designate, are hereby authorized and directed to take such further action as they deem necessary regarding the issuance and sale of the Note or Notes and all actions taken by such officers and agents in connection with the issuance and sale of the Note or Notes are ratified and confirmed. Section S: The Board of Supervisors hereby authorizes the lease financing of various County vehicles and equipment essential to the performance of governmental functions as provided for in the adopted Fiscal Year 2019-2020 County Budget. The funds made available under the lease will be deposited with a banking institution pursuant to an Escrow Agreement following procurement of a financial institution in accordance with the Virginia Public Procurement Act. The County Administrator is authorized to execute the lease agreement and financing documents on behalf of the County and the County Clerk shall affix the official seal of the County to the Financing Documents and attest the same. Section 9: The amounts appropriated by this Ordinance shall be expended for the purpose of operating the County government during the 2019- 2020 Fiscal Year; and, with the exception of the items the payment of which is fixed by law, shall be expended in such proportions as may be authorized by the County Administrator from time to time. Section 10: All outstanding encumbrances, by contract or fully executed purchase order, as of June 30, 2019, shall be offset by an equal amount of assigned Fund Balance for expenditure in the subsequent fiscal year; provided, however, that if performance of a contract or purchase order has been substantially completed, an expenditure and estimated liability shall be recorded in lieu of an encumbrance. All restricted or assigned fund balance project or program balances standing on the books of the County at the close of business for the fiscal year ending June 30, 2019 in the amount of $50,000,000 or less that have not been expended or lawfully obligated or encumbered are hereby reappropriated to be used to fund the purposes, programs, or projects for which the funds were appropriated. Section 11: Notwithstanding the provisions of Section 10, all funds appropriated for Public Schools which are unexpended at year-end shall revert back to the County's General Fund pursuant to Section 22.1-100 of the Code of Virginia for the purpose of replenishment of the 5 Unassigned Fund Balance for payments made by the County on behalf of the Isle of Wight County School Board to comply with the Davis -Bacon Act for the Georgie D. Tyler Middle School project. Section 12: The payment and settlement, made during the 2019-2020 Fiscal Year, of any claim of any kind against the County; and final judgments, with interest and costs, obtained against the County during the 2018-2019 Fiscal Year, shall be paid upon the certification of the County Attorney and the order of the County Administrator from funds appropriated to the Risk Management Fund; or from the funds appropriated for the expenditures of the Fund involved in the subject matter of the claim or judgment; or from the General Fund; as the County Administrator shall find necessary. Section 13: Except as otherwise specifically required by law or approved by the Board of Supervisors by resolution, any salary or wage expenditure, and any expenditure of any kind or description having the effect of a salary or wage payment, shall be made only for a position, the description of which is identified in the County Pay and Compensation Plan or which has received prior approval of the Board of Supervisors. Any other expenditure shall be calculated to result in total expenditures within the plan stated in a specific County Budget account, except that transfers of unexpended and unencumbered balances or portions thereof, initiated by a department director and approved by the County Administrator, are permitted between accounts. Section 14: The County Administrator is authorized and directed to do all lawful things necessary to implement and administer the County Budget for Fiscal Year 2019-2020. Section 15: All ordinances and resolutions, or parts thereof, in conflict with the provisions of this Ordinance, to the extent of such conflict, are repealed. Section 16: This Ordinance shall be in effect on and after July 1, 2019, and it shall not be published. The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Acree moved that the following Resolution to Approve the Position Classification and Compensation Plan and Cost of Living Salary Adjustment for Fiscal Year 2019-2020 be adopted with the understanding that the three fire and rescue full-time positions not be filled until the Fire and Rescue Board has met and discussed: RESOLUTION TO APPROVE THE POSITION CLASSIFICATION AND COMPENSATION PLAN AND COST OF LIVING SALARY ADJUSTMENT FOR FISCAL YEAR 2019-2020 0 WHEREAS, the Board of Supervisors has approved the FY 2019-2020 Annual Operating Budget; and, WHEREAS, in accordance with County Policy (Chapter 1: Personnel, Article II, Position Classification Plan and Article 111, Compensation Plan), the Position Classification and Compensation Plan containing the Salary Schedule and Schematic List of Classes assigned to Salary Grades has been prepared as referenced in the attached exhibit in accordance with the Approved FY 2019-2020 Annual Operating Budget; and, WHEREAS, a two percent (2%) cost of living salary adjustment for all employees effective July 1, 2019 is recommended in accordance with the Approved FY 2019- 2020 Annual Operating Budget. NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the FY 2019-2020 Position Classification and Compensation Plan is adopted and shall remain in effect until amended by the Board and the 2% cost of living salary adjustment for all employees is provided effective July 1, 2019 as recommended in accordance with the Approved FY 2019-2020 Annual Operating Budget. The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Jefferson moved that the following Ordinance to Impose Tax Rates for Isle of Wight County, Virginia for Fiscal Year July 1, 2019 through June 30, 2020 be adopted: AN ORDINANCE TO IMPOSE TAX RATES FOR ISLE OF WIGHT COUNTY, VIRGINIA FOR FISCAL YEAR JULY 11 2019 THROUGH JUNE 30, 2020 BE IT AND IT IS HEREBY ORDAINED by the Board of Supervisors of the County of Isle of Wight, Virginia, to -wit: Section 1: That there is hereby levied for the fiscal year beginning July 1, 2019, a tax of $0.85 per one hundred dollars of assessed valuation on all taxable real estate, and all real and personal property of public service corporations in accordance with Section 58.1-2606 of the Code of Virginia (1950, as amended). Section 2: That there is hereby levied for the fiscal year beginning July 1, 2019, a tax of $1.75 per one hundred dollars of assessed valuation on machinery and tools used in businesses as defined in Section 58.1- 3507 of the Code of Virginia (1950, as amended). Section 3: That there is hereby levied for the fiscal year beginning July 1, 2019, a tax of $1.00 per one hundred dollars of assessed valuation of boats, 7 watercraft and aircraft as defined in Section 58.1-3606 of the Code of Virginia (1950, as amended). Section 4: That there is hereby levied for the fiscal year beginning July 1, 2019, a tax of $4.50 per one hundred dollars of assessed valuation on all tangible personal property, as defined and classified in Sections 58.1- 3500 through 3504 and Section 58.1-3506 of the Code of Virginia (1950, as amended) except that all household goods and personal effects as defined and classified in Section 58.1-3504 are exempt from said levy. Section 5: That, in accordance with the Personal Property Tax Relief Act, as adopted by the Virginia General Assembly, the car tax relief for Calendar Year 2019 shall be set at forty-five percent (45%) for vehicles over $1,000.00 in value on the first $20,000.00 in value and for vehicles valued at $1,000.00, or under, the percentage of relief shall be one hundred percent (100%). Section 6: That there is hereby levied for the fiscal year beginning July 1, 2019, a tax of $0.32 per one hundred dollars of assessed valuation on watercraft, including vessels and ships, weighing five tons or more, excluding privately owned pleasure boats and watercraft used for recreational purposes only. Section 7: That there is hereby levied for the fiscal year beginning July 1, 2019, a tax of one-half (1/2) of one percent (1%) of the gross receipts on telephone and telegraph companies, water companies, heat, light and power companies, except electric suppliers, gas utilities and gas suppliers as defined in Section 58.1-400.2 of the Code of Virginia (1950, as amended) and pipeline distribution companies as defined in Section 58.1-2600 of said Code, accruing from sales to the ultimate consumer in the County of Isle of Wight, Virginia, pursuant to Section 58.1-3731 of the Code of Virginia (1950, as amended), however, in the case of telephone companies, charges for long distance telephone calls shall not be included in gross receipts for purposes of license taxation. BE IT FURTHER ORDAINED that this Ordinance be entered in the Minutes of this Board of Supervisors and that a copy thereof by the Clerk of this Board, be furnished to the Treasurer of this County. The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Jefferson moved that the 2019-20 Capital Budget be adopted. The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. ADJOURNMENT At 8:30 p.m., Chairman McCarty declared the meeting adjourned. '%�, TWiam M. McCarty, Chairman 'Care ills orm, Clerk