05-16-2019 Regular MeetingREGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS
HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT
COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT,
VIRGINIA ON THURSDAY, THE SIXTEENTH DAY OF MAY IN THE YEAR TWO
THOUSAND AND NINETEEN
PRESENT:
William M. McCarty, Newport District, Chairman
Joel C. Acree, Windsor District, Vice -Chairman
Don G. Rosie, II, Carrsville District
Richard L. Grice, Smithfield District
Rudolph Jefferson, Hardy District
ALSO, IN ATTENDANCE:
Robert W. Jones, Jr., County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey M. Storm, Clerk
CALL TO ORDER
Chairman McCarty cal ed the regular Board of Supervisors' meeting to order at
5:00 p.m. and welcon ied all present.
APPROVAL OF AGENDA/AMENDMENTS
Supervisor Jefferson moved that the agenda be approved as amended with the
addition of an item under New Business related to the Nike missile to be received
by the County from the City of Hampton. The motion was adopted by a vote of
(5-0) with Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor
of the motion and no Supervisors voting against the motion.
CLOSED MEETING
The following matters were identified for discussion in closed meeting by County
Attorney Jones:
Pursuant to Section 2.2-3711(A)(1) of the Code of Virginia concerning
discussion regarding the appointment of specific appointees to County boards,
committee or authorities; pursuant to Section 2.2-3711(A)(1) concerning
discussion regarding the performance of a specific County employee; pursuant
to Section 2.2-3711(A)(7) concerning consultation with legal counsel regarding
actual litigation regarding obtaining an easement for County owned property
on Great Springs Road, where such consultation would adversely affect the
negotiating or litigation posture of this public body; and, pursuant to Section
2.2-3711(A)(1) concerning consultation with legal counsel pertaining to
probable litigation, where such consultation or briefing in open meeting would
adversely affect the litigating posture of the public body.
Upon motion of Supervisor Grice and all voting in favor, the Board entered the
closed meeting for the reasons stated by County Attorney Jones.
At 6:00 p.m. and upon motion of Supervisor Acree and all voting in favor, the
Board reconvened into open meeting.
County Attorney Jones reminded the Board that in accordance with Section 2-10(G)
of the Board's Rules & Procedure, all those who participated in the closed meeting
are reminded that all matters discussed in closed meeting are to remain
confidential, as provided under the Virginia Freedom of Information Act, and that
such matters as were discussed in closed meeting should not be acted upon or
discussed in public by any participant unless and until a public, formal action of the
Board of Supervisors is taken on that particular subject matter.
Upon motion of Supervisor Jefferson, the following Resolution was adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant to an affirmative recorded vote and in accordance with the provisions of
the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by
this Board of Supervisors that such closed meeting was conducted in conformity
with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies
that, to the best of each member's knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed
in the closed meeting to which this certification resolution applies, and (ii) only such
public business matters as were identified in the motion convening the closed
meeting were heard, discussed or considered by the Board of Supervisors.
VOTE
AYES: Acree, Rosie, Grice, Jefferson and McCarty
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
INVOCATION/PLEDGE OF ALLEGIANCE
Reverend Blake Moonfield of Hope Presbyterian Church delivered the invocation
and led the Pledge of Allegiance to the American Flag of the United States of
America.
CITIZENS COMMENTS
Ed Easter of Hideaway Lane requested the restoration of SROs in the County's
elementary schools. He spoke in favor of building a new Hardy Elementary
School and funding for STEM teachers
Supervisor Jefferson agreed wh )lehear+edly with Mr. Easter about building a new
Hardy Elementary School facil- ry. He stated that had the funding been available,
the Board would have provide' the fi ading for the STEM teachers.
Chairman McCarty comme rated & it the Board is actively addressing ways in
which to address the Hardy Elerne .tary School.
Supervisor Grice commented tha a purchase order for a third -party evaluation of
the proposed improvements to j lardy Elementary School is under the Consent
Agenda for the Board's considers .ion.
CONSENT AGENDA
A. Approval of a Purchase Order for T1,ird Party Evaluation of Proposed
Improvements to Hardy F lementary Scl ool
B. Resolution to Approve tic Commonwealth of Virginia Voluntary Group
Long Term Care Insuranc( Program Employer Adoption Agreement
C. Disposition of the Tran fifer of Property from the Economic Development
Authority
D. Minutes
March 7, 2019 Work Session Minutes
March 11, 20 9 Joint Work Session Minutes
March 21, 20 9 Regular Meeting Minutes
Supervisor Jefferson moved that the Consent Agenda be adopted. The motion was
adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and
McCarty voting in favor of the motion and no Supervisors voting against the
motion.
REGIONAL AND INTER -GOVERNMENTAL REPORTS
No regional reports were offered.
APPOINTMENTS
Supervisor Acree moved that Ruth Hartsfield be reappointed to the Commission
on Aging representing the Windsor District. The motion was adopted by a vote of
(5-0) with Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor
of the motion and no Supervisors voting against the motion.
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SPECIAL PRESENTATIONS
Kristy Sutphin, Economic Development Coordinator, presented the Business
Excellence Award to Richard Holland, Chairman & CEO of Farmers Bank.
Following a transportation update from Tommy Catlett. VDOT Resident Engineer,
the following concerns were relayed by the Board:
Reynolds Drive - County Administrator Keaton was requested to provide
information to the Board regarding the process associated with conducting a
public hearing on restricting thru-truck traffic due to speed limits and lack of
shoulder on the roadway.
Bradby's Lane -- correct erosion problem.
Quaker Road investigate the culvert/spillway.
Route 17 - investigate if lights can blink at certain times of the day to assist with
getting traffic off the James River Bridge.
Sandy Ridge - water flowing over the road.
Airway Shopping Center clear vegetated ditches.
Battery Park Road and Sf)uth Church Street - Is it the Town of Smithfield's
obligation to stripe.
COUNTY ATTORNEY' S REPORT
No report was offered.
PUBLIC HEARINGS
Chairman McCarty called for a public hearing on the following:
Resolution to Approve the VDOT FY2020-2025 Secondary Six -Year
Improvement Plan (SYIP)
Jamie Oliver, Transportation Planner, provided an overview of the Plan.
Chairman McCarty opened the public hearing and called for those in favor or in
opposition to the Plan.
No one appeared and spoke.
Chairman McCarty closed the public hearing and called for comments by the
Board.
Supervisor Grice moved that the following Resolution be adopted:
RESOLUTION OF THE BOARD OF SUPERVISORS OF ISLE OF WIGHT
COUNTY TO APPROVE PRIORITIES FOR THE VIRGINIA
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DEPARTMENT OF TRANSPORTATION'S SECONDARY SIX -YEAR
IMPROVEMENT PROGRAM FOR FY 2010 THROUGH FY 2025
WHEREAS, Sections 33.2-331 of the Code of Virginia (1950, as amended)
provide the opportunity for each county to work with the Virginia
Department of Transportation (VDOT) in developing a Secondary Six -Year
Improvement Program (SSYIP); and,
WHEREAS, this Board has held a public hearing on the proposed Plan (FY
2020-FY 2025), in accordance with VDOT policies and procedures, on May
16, 2019 and all citizens of the Coun' y had the opportunity to make
comments and recommendations concernir g the proposed Program; and,
WHEREAS, VDOT Local Program - and Residency staff have reviewed and
concurred with the proposed SSYIP (,�Y 2020-FY 2025).
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the
County of Isle of Wig'it Virginia that the Secondary Six -Year Improvement
Program for FY 202( -2025 is hereby approved, as presented at the public
hearing.
BE IT FURTHER ?ESOLVED that the County Administrator of Isle of
Wight County, Virginia is authorized to execute all Program documents and
make such accounting adjustments and execute such agreements and
contracts for projects as necessary to proceed with the Program as approved.
The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice,
Jefferson and McCarty voting in favor of the motion and no Supervisors voting
against the motion.
Chairman McCarty called for a public hearing on the following:
Ordinance to Vacate Public Interest in North Sycamore Drive and South
Sycamore Drive
County Attorney Jones submitted on behalf of the Lawnes Point Homeowners'
Association an application to have North Sycamore Drive and South Sycamore
Drive vacated, both of which are owned by the County and have never been
maintained. The HOA has agreed in the application to pay all costs associated
with advertising and reservation fees and will provide the necessary keys to allow
emergency services to access those roads in an emergency.
Chairman McCarty opened the public hearing and called for persons to speak in
favor of or in opposition to the proposed ordinance.
Grant Novak of 3274 South Shore Drive commented that South Sycamore Drive
backs up to Rushmere Shores and, if vacated, will be taking away an entrance to
some of the homes in Rushmere Shores. He requested the Board to postpone
taking action at this time to allow the Rushmere Homeowners' Association to
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address the matter with the Lawnes Point Homeowners' Association and find a
better solution.
Chairman McCarty closed the public hearing and called for comments by the
Board.
Supervisor Jefferson moved that the i tatter be tabled until the Board's June 20,
2019 meeting to allow the homeown ors associations for Rushmere Shores and
Lawnes Point to further discuss the n atter. The motion was adopted by a vote of
(5-0) with Supervisors Acree, Rosie, c Trice, Jefferson and McCarty voting in favor
of the motion and no Supervisors vote .ig against the motion.
COUNTY ADMINISTRATOR'S RE ?ORT
The Board viewed the Crush Friday marketing video for which the County
received a 2018 VIRGO Tourism x Travel award.
The Board was apprised of the submittal of a V.A Co Achievement Award for the
Park Office restoration by County Administrate - Keaton.
The Board received a leg*,slative update o the 2019 General Assembly session by
Assistant County Administrator Robertsor. .
Matters for the Board's information were highlighted by County Administrator
Keaton. He advised that the ad for :he tax rate change that is required due to the
reassessment was advertised this week in The Smithfield Times and will be
advertised in the Tidewater News this weekend.
UNFINISHED/OLD BUSINESS
Ms. Oliver briefed the Board on the bids received in connection with the Turner
Drive turn lane improvement project.
Supervisor Acree moved that the following Resolution be adopted:
RESOLUTION TO EXECUTE AGREEMENTS, ACCEPT AND
APPROPRIATE FUNDS, AND COMPLETE CONSTRUCTION OF THE
TURNER DRIVE TURN LANE IMPROVEMENT (STATE PROJECT
0644-046-628, UPC 103021) CONSTRUCTION PROJECT
WHEREAS, Isle of Wight County, Virginia is a recipient of Virginia
Department of Transportation (VDOT) funds under various grant programs
for design and construction of the Turner Drive Turn Lane improvement
project (State Project 0644-046-628, UPC 103021); and,
WHEREAS, Hampton Roads Sanitation District (HRSD) has a construction
project designed in the same project area, identified as Smithfield Interim
Pressure Reducing Station NP014300; and,
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WHEREAS, it is in the best interest of the public to minimize travel impacts
and maximize cost and schedule efficiencies of both projects by coordinating
construction management under one joint contract; and,
WHEREAS, the isle of Wight County Transportation Division has agreed to
provide construction administration of the HRSD project NP014300,
identified as Bid Alt #001 in IFB 19- i110-04, in conjunction with
construction of UPC 103021; and,
WHEREAS, HRSD has agreed to reim'-)urse the County for all design,
construction, and inspection costs related to NP014300, and provide
technical support and oversight for N RSD-related items throughout the
construction project.
NOW, THEREFORE, IT IS HEREBY RESOI dED, that the Isle of Wight
County Board of Supervisors approves the Cc A Sharing Agreement for the
HRSD Smithfield Interim Pressure Reduce station NP014300 and Isle of
Wight State Project 0644-046-628 (Turner '-)rive UPC 103021), and hereby
accepts HRSDs cost -share funding, curre, fitly estimated at seven hundred
fifty-three thousand eight hundred eighty-tl xee dollars ($753,883).
BE IT FURTHER RESOLVED that tb► Isle of Wight County Board of
Supervisors approves the amendment o .'professional services contracts for
UPC 103201, as needed, to include c )nstruction design, engineering, and
inspection services related to constructic •n of NP014300.
BE IT FURTHER RESOLVED tl�at the County Administrator of Isle of
Wight County, Virginia and/or his tlesignee be hereby authorized to make the
appropriate accounting adjustments in the budget to complete the Turner
Drive project using available federal and state funding as well as Capital
Project fund balance, currently estimated at five hundred seventy-one
thousand nine hundred sixty-three dollars ($571,963); execute required
programmatic and project agreements and/or addendums; amend or solicit
necessary professional and construction services and do all things necessary
to complete construction and give this Resolution effect.
The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice,
Jefferson and McCarty voting in favor of the motion and no Supervisors voting
against the motion.
The Board took a recess and returned to open meeting.
NEW BUSINESS
Mary Beth Johnson, Director of Human Resources, provided an overview on
proposed amendments to Chapter 1, Chapter 3, Chapter 5, and Chapter 7 of the
County Policy Manual.
Supervisor Jefferson moved that the following Resolution be adopted:
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RESOLUTION TO AMEND CHAPTER 1: PERSONNEL, ARTICLE IV,
SECTION 4.8, ARTICLE V, SECTIONS 5.6, 5.13, 5.14, ARTICLE XII,
SECTION 12.1, ARTICLE XIII, SECTION 13.1 AND ARTICLE XV,
SECTION 15.1, AMEND AND RE -ADOPT CHAPTER 1: PERSONNEL,
ARTICLE XV, SECTION 15.9, AND ADOPT CHAPTER 1: PERSONNEL,
ARTICLE III, SECTION 3.11 AND ARTICLE XV, SECTION 15.13, AND
TO AMEND CHAPTER 7: MISCELLANEOUS - EMPLOYEE RELATED,
ARTICLE II, SECTION 2.3 AND 2.7 AND ARTICLE III, SECTIONS 3.1,
3.2, 3.3, 3.4, AND 3.6, AMEND CHAPTER 5: BUILDINGS AND
GROUNDS, ARTICLE IV, SECTION 4.0 AND 4.7 AND AMEND
CHAPTER 3: COMMUNITY AND ECONOMIC DEVELOPMENT ,
ARTICLE XII OF THE COUNTY POLICY MANUAL
WHEREAS, the County has establ shed Types of Employees under
Chapter 1: Personnel, Article IV, Section 4.8, Leave Policies under Chapter
1: Personnel, Article V, Sections 5.6, 5.13, 5.14, a Violence in the Workplace
Policy under Chapter 1: Personnel, Article XII, Section 12.1, Eligibility for
the Leave Donation Program under Chapter 1: Personnel, Article XIII,
Section 13.1, an Energy Control Lockout Tagout Policy under Chapter 1:
Personnel, Article XV, Section 15.9, a General Safety and Health policy
within the Employee Safety Program policy under Article XV, Section 15.1,
a Certified Paramedic Pay Differential policy under Chapter 1, Personnel,
Article III, Section 3.11 and an Electrical Safety Policy under the Employee
Safety Program Policy under Chapter 1, Personnel, Article XV, Section
15.13, an Emergency Conditions and Unexpected Closings Policy under
Chapter 7, Miscellaneous - Employee Related, Article II, Section 2.3 and 2.7,
and an Emergency Response and Sheltering Policy under Chapter 7,
Miscellaneous - Employee Related, Article III, Sections 3.1, 3.2, 3.3, 3.4 and
3.6, Use Policies of County Parks and Recreational Facilities under Chapter
5: Buildings and Grounds, Article IV, Sections 4.0 and 4.7, and a Public
Utilities Pro Rata share Policy under Chapter 3: Community and Economic
Development, Article XII of the County Policy Manual; and,
WHEREAS, the County desires to amend and re -adopt Chapter 1:
Personnel, Article XV, Section 15.9 of the County Policy Manual to establish
and enhance safety policies and safe work practices for the control of
hazardous energy, to prevent injury to employees and contractors during
maintenance of installed equipment due to improper isolation from its energy
source(s) and to meet the minimum requirements for safety and health set by
the U.S. Department of Labor Occupational Safety and Health Act (OSHA),
State of Virginia Occupational Safety and Health Act (VOSH) and other
pertinent safety directives; and,
WHEREAS, the Certified Paramedic Pay Differential Policy is
recommended for adoption under Chapter 1, Personnel, Article III, Section
3.11 of the County Policy Manual to establish the policy for the pay
differential that began July 1, 2018 for non-exempt employees in the
Emergency Services Department that are certified as a Paramedic by the
Commonwealth of Virginia Office of Emergency Medical Services and
sanctioned by the Tidewater Emergency Medical Services Council (TEMS) ;
and,
WHEREAS, the Electrical Safety Policy is recommended for adoption
within the Employee Safety Program Policy under Chapter 1, Personnel,
Article XV, Section 15.13 of the County Policy Manual to establish policies,
rules and safe work practices for employees working on or near energized
electrical conductors or circuit parts opt rating at or above 50 volts or
otherwise working in an area where person i, may potentially be exposed to an
electrical hazard to prevent electrical relat A injuries and property damage
and to meet the requirements establisher' by the Occupational Safety and
Health Administration (OSHA) in 29 CFR, Subpart S — Electrical, Sections
1910.331 through 1910.335, Safety -Re' ated Work Practices, and the 2018
edition of the National Fire Protection Associations (NFPA) 70E, Standard
for Electrical Safety for the Workplace- and,
WHEREAS, the Board of Supervisors desires to amend Chapter 1:
Personnel, Article IV, Section 4.8, Article V, Sections 5.6, 5.13, 5.14, Article
XII, Section 12.1, Article XIII, Section 13.1, and Article XV, Section 15.1
and amend and re -adopt Chapter 1, Personnel, Article XV, Section 15.9, and
adopt Chapter 1, Personnel, Article III, Section 3.11 and Chapter 1,
Personnel, Article XV, Section 15.13, and amend Chapter 7: Miscellaneous —
Employee Related, Article II, Section 2.3 and 2.7, and Article III, Sections
3.1, 3.2, 3.3, 3.4, and 3.6 of the County Policy Manual to clarify the
provisions, guidelines, rules and procedures of the Certified Paramedic Pay
Differential, the Types of Employees, Funeral Leave, Personal Leave,
Recognition Leave, Prohibited Conduct within the Violence in the
Workplace Policy, the Eligibility for the Leave Donation Policy, the General
Safety and Health Policy, the Hazardous Energy Control Lockout Tagout
Policy and Electrical Safety Policy within the Employee Safety Program
Policy, the Emergency Conditions and Unexpected Closings Policy and the
Emergency Response and Sheltering Policy; and,
WHEREAS, the Board of Supervisors desires to amend Chapter 3:
Community and Economic Development, Article XII, of the County Policy
Manual to clarify the provisions, guidelines, rules and procedures of the
County's Public Utilities Pro Rata Share Policy; and,
WHEREAS, the Board of Supervisors desires to amend Chapter 5:
Buildings and Grounds, Article IV, Sections 4.0 and 4.7 of the County Policy
Manual to clarify the provisions, guidelines, rules and procedures of the
County's Parks and Recreational Facilities; and,
NOW, THEREFORE, BE IT RESOLVED that Chapter 1: Personnel,
Article III, Section 3.11, Article IV, Section 4.8, Article V, Sections 5.6,
5.13, 5.14, Article XII, Section 12.1, Article XIII, Section 13.1 and Article
XV, Section 15.1 are hereby amended and Article XV, Section 15.9 is hereby
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amended and re -adopted, and Article III, Section 3.11 and Article XV,
Section 15.13 of the County Policy Manual are hereby adopted, and Chapter
7: Miscellaneous - Employee Related, Article II, Section 2.3 and 2.7 and
Article III, Sections 3.1, 3.2, 3.3, 3.4, and 3.6 are hereby amended as
follows:
Chapter 1: Personnel
ARTICLE III
Compensation Plan
(Revised October 7, 1999, April 7, 200;, December 15, 2005, April 18, 2006, June 1, 2006,
April 16, 2015, October 1, 2015, Jul) 1, 2016, July 1, 2017, July 1, 2018)
Section 3.11 (Effective July 1, 2018)
Certified Paramedic Pay Differential
It is the County's policy to provide a pay differential for non-exempt employees in the
Emergency Services Department that are certified as a Paramedic by the Commonwealth of
Virginia Office of Emergency Medical Services and are sanctioned by TEMS. The pay
differential shall be $3,500 annually for full-time Wertified Paramedics and $1.68 per hour for
part-time certified Paramedics. The pay differential shall commence upon employment if the
new employee has the Paramedic certification and is TEMS sanctioned at the time of hire. If an
employee obtains the Paramedic certification after beginning employment, the employee shall
inform the Chief of Fire and Rescue and provide documentation of Paramedic certification and
TEMS sanctioning. The Chief of Fire and Rescue shall review all documentation and ensure
that the information is submitted to the Human Resources Department with a request for
processing the pay differential for the employee effective with the nearest upcoming pay period.
ARTICLE IV
Conditions of Employment
(Revised November 6, 2000. April 7, 2005, December 15, 2005,
February 2, 2006, October 16, 2006, March 1, 2007, June 14, 2007, October 16, 2014,
November 20, 2014, October 1, 2015, August 18, 2016, Jule- 1, 2019)
Section 4.8 (Revised February 2, 2006, October 16, 2014, July 1, 2019)
Types of Employ
Regular Full -Time Employees
Those employees who are hired for an indefinite period of time
without a stated limitation as to length of service and who are
employed to work forty (40) hours per week or its equivalency.
Regular Part -Time Employees
Those part-time employees who are hired for an indefinite period
of time, in excess of six (6) months, without a stated limitation as
to length of service (other than continuation of program, position
need and/or funding) and who are employed to work a regular
schedule of twenty-nine (29) hours per week or less.
Intermittent'On-Call Part -Time Employees
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Those part-time employees who are hired for an indefinite period
of time, in excess of six (6) months, without a stated limitation as
to length of service (other than continuation of program, position
need and/or funding) and who work as scheduled on an
intermittent and/or on -call nature based on their availability and/or
department needs for no more than twenty-nine (29) hours per
week.
Tem ora Full -Time Em 1.)yees
Those employees wyo are hi ed for a stated length of service,
season or project and who ar:: employed to work forty (44) hours
per week or its equivalency.
Temporary Part. -Time Em to ees
Those part-time emplo) ees who are hired for less than six (6)
months with a stated length of sere ice, season or project and who
are employed to work thirty-nine 39 hours per week or less.
Grant -Funded Employees
Those employees who are Aired for a stated length of service,
season or project and wb -) are employed to work the number of
hours stated in the grant application. Grant -funded personnel are
not eligible to participate in the County's monetary fringe benefits
unless specified and funded through the grant.
ARTICLE V
Leave Provisions
(Revised September 1, 2005, December 15, 2005, February 2, 2006, April 5, 2007; October 2,
2008; January 8, 2009; June 19, 2014, October 16, 2014, December 18, 2014, April 1, 2015,
January 1, 2018, July 1, 2018, July 1, 2019)
Section 5.6 (Reviscd July 1. 2019)
Funeral Leave
Funeral Leave shall be defined as leave with pay granted to provide
regular full-time employees with sufficient time to deal with the death of
an immediate family member as defined in Section 4.1.
Following the death of an immediate family member, regular full-time
employees (except those assigned to a 28-day cycle)the County shall be
provided up to twenty-four (24) hours of consecutive paid leave.
Following the death of an immediate family member, regular full-time
employees assigned to a 28-day cycle, as authorized within the 7k work
period exemption within the Fair Labor Standards Act, within the
Department of Emergency Services shall be provided up to thirty-six
(36) hours of consecutive paid leave. The leave shall commence upon
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notification and approval by the department director. This may be
extended in unusual circumstances by the County Administrator. In the
event of multiple deaths in the employee's immediate family, each
death shall be treated separately and funeral eave granted accordingly.
If more than the allotted number of days' Leave is required, or if leave is
desired for a death other than the im nediate family, annual and/or
compensatory leave may be applicable.
Section 5.13 (Revised July 1, 2019)
Personal Leave
All full-time employees (except those assigned to a 28-day
cycle) are eligible to use ys sixt.-en (I6) hours of sick leave per
fiscal year for personal re -icons. All Bali -time employees assigned to a
28-day cycle, as authori,.ed within the i k work period exemption within
the Fair Labor Stand<<rds Act, within the Department of Emergency
Services are eligil )le to use twenty-four (24) hours of sick leave per year
for personal reasons.
Personal leave is intended to provide employee's paid leave to perform
volunteer work to attend school meetings/functions of the employee's
children, to accommodate religious observances, or to meet the personal
needs of the employee outside of the regular leave provisions.
Personal leave is non -cumulative and must be taken in the fiscal year
granted. These 4ays hours will not be carried over to the next fiscal
year, nor are they paid upon separation of employment. Unused
personal leave deys hours will remain in the sick leave balance. A
Personal leave day must be scheduled and approved in advance by the
employee's immediate supervisor.
Section 5.14
(Adopted April 1, 2015, Revised July 1, 2018, Revised July 1, 2019)
Recognition Leave
All personnel are eligible to receive leave hours for the purpose of such
instances as the recognition of service to the County, in conjunction with
the promotion of or participation in safety. health, or wellness initiatives,
or for any other purpose approved by the County Administrator.
Recognition leave is intended to provide employees paid leave separate
and apart from his/her other available paid leave types.
For the purpose of the recognition of five years of service milestones of
regular full-time (except those assigned to a 28-day cycle) and regular
part-time employees (those working between 20-29 hours per week on a
regular basis are eligible; those working on an on-
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call/intermittent/temporary/or seasonal basis are not eligible), with the
County, the following schedule will apply:
Years of Service Number of Recognition Leave Hours Awarded
10
15 12
20 16
25 20
< 30 24
For the purpose of the recognition of five years of service milestones of
regular full-time employees assigned to a 28-day cycle, as authorized
within the 7k work period exemption within the Fair Labor Standards
Act, within the Department of Emergency Services, the following
schedule will apply:
Years of Servi•.e
Number of Recognition Leave Hours Awarded
10
15 _
20
25
< 30
18
16
24
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Recognition leav : is non -cumulative, must be taken within 90 calendar
days of it being granted, and any remaining balance thereof shall be
forfeited at the end A the 90 calendar day period. Any recognition leave
shall not be paid upon separation of employment, is non-transferrable,
and is not compe isable in the form of monetary compensation in lieu of
paid leave time. Use of recognition leave hours must be scheduled and
approved in advance by the employee's immediate supervisor.
Recognition leave shall be granted to an employee for a specific purpose
by the Human Resources Department upon approval of the County
Administrator or his/her designee. The Human Resources Department
shall inform the employee's department director that such recognition
leave has been granted.
ARTICLE XII
Violence in the Workplace
(Adopted November- 4, 2004, Revised October- 4, 2007, Revised May 21, 2015, July 1, 2019)
Section 12.1 (Revised Octobsrr 4, 2007, Revised May 21, 2015, Revised July 1, 2019)
Prohibited Conduct
The following acts and behaviors are examples of prohibited conduct. This list is intended to
serve as a representative sampling of the kinds of actions the County will consider improper,
which means it does not contain all of the possible actions that would be deemed inappropriate
under this policy.
a. Physical assault. This includes, but is not limited to, any unwanted or hostile physical
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contact with another person such as hitting, fighting, pushing, shoving, or intentionally
throwing objects at or towards another person.
b. Threatening to physically assault or harm an individual in any way. A threat is
improper regardless of whether the person communicating the threat has the present ability
to carry it out and regardless of whether the threat is contingent, conditional, or future.
Additionally, a threat is not permissible even if it is expressed in veiled terms. Conduct that
constitutes a threat is prohibited regardless of whether it is communicated verbally, in writing,
or electronically (such as by e-mail). In addition, a threat is impermissible whether it is
communicated directly to the intended victim or communicated in an indirect way (such
as to a third party).
c. Harassment. This includes, but is not limited to, showing an obsessive interest in
another person to the extent a reasonable person would find the behavior frightening or
intimidating under all of the circumstances. A few examples of prohibited conduct are stalking
and repeated unwanted verbal and/or written references to a grudge or to a romantic interest.
d. Intentionally destroying or damaging property owned by the County, or others.
e. Except in accordance with Section 15.2-915 of the Code of Virginia, 1950, as
amended, possessing firearms, weapons, ammunition or explosives by County employees
on County property shall be trohibited during work hours without expressed written
authorization from the Cou .ity Administrator, unless otherwise required to do so by their
position. Possessing pens, ineluding guns, knives,
ete. during work hours with_
pesition.
f. Engaging in behavior that creates a reasonable fear of injury in another person.
g. Committing injurious acts motivated by, or related to, domestic violence or sexual
harassment.
h. Retaliating against any employee who, in good faith, reports a violation of this policy.
The County does not condone acts or behaviors that were supposedly only a joke or not meant
to be taken seriously. Any threat or act of violence will be treated as though the instigator was
serious. In addition, any conduct that has the purpose of causing psychological harm and/or
inducing fear will be treated the same as conduct that has the purpose of causing physical harm.
ARTICLE XIII
Leave Donation
(Adopted April 5, 2007, Revised May 16, 2013, Revised July 1, 2019)
Section 13.1 (Revised July 1, 2019)
Eli ibili
The leave donation program is open to full-time employees that are Virginia Retirement System
(VRS) Plan 1 or Plan 2 members. The leave donation program is not open to full-time
employees that are VRS Hybrid Plan members due to their short and long term disability
benefits included within the VRS Hybrid Plan. To be eligible to request sick leave donation, an
employee must have one (1) year of full-time employment with Isle of Wight County.
Employees who donate sick leave must also be employed with Isle of Wight County full-time,
for a minimum of one (1) year.
ARTICLE XV
Employee Safety Program
14
(Revised September- 17. 2015. July 1, 2019)
Section 15.1 (Revised July 1, 2019)
General Safety and Health
The purpose of this program is to provide safety and health guidelines, rules, regulations and
procedures for performing common job functions within the County. The listed policies are by
no means inclusive of every employee's job function. It is a listing of those deemed to be the
most hazardous, or those with the potential fo• causing harm to the employee or others around
the work area.
There are some specialized safety pr ,grams which are only briefly explained in this section of
the safety program because they are more explicitly detailed in later sections of this policy.
A. Personal Conf uct
1. Emplc yees shall not be under the influence of any substance, legal or illegal,
which as versely affects their ability to perform their duties in any way. No one
will rep ►rt to work under the influence of any controlled substance, to include
alcohol.. Iny employee reporting to work or returning to work under the influence
of any illeJ,J drug or alcohol may be terminated. The use or abuse of legal or
prescriptior drugs that adversely affects the employee's ability to perform their
duties in a iy way will result in the immediate removal from County property, and
the empl, yee will be subject to discipline up to and including termination of
employment.
2. Controlled Substances may be taken when prescribed by a physician unless
their use affects the employee's ability to perform his/her work safely. It is the
employee's responsibility to notify their supervisor when using this kind of
medication.
3.
.
Except in accordance with Section 15.2-915 of the Code of Virginia, 1950, as
amended, possessing firearms, weapons, ammunition or explosives by County
employees on County property shall be prohibited during work hours without
expr:ssed written authorization from the County Administrator, unless otherwise
required to do so by their position.
4. Seatbelts will be properly worn in any vehicle when on County business.
5. Smoking is permitted in designated smoking areas only. Smoking is not
allowed in the vehicles or while operating equipment.
G. Practical joking, fighting, and "horseplay" are strictly forbidden while on duty.
7. Creating or contributing to unsanitary conditions, unsafe conditions or poor
housekeeping is not permitted.
B. Personal Clothing and Accessories
1. Employees shall not wear loose or flapping clothing or have rags or other
objects extending from pockets or belts when working on or in the vicinity of
moving machines, motors, engines, etc.
2. Employees shall wear clothing suitable for the weather and safe for the
performance of their duties. An employee's supervisors may require long sleeves
or pants for safety reasons at any time.
3. Employees shall not wear dangling or hanging jewelry when working on
machinery. It is recommended that rings, wrist or watchbands be removed under
conditions noted above.
4. Employees' hair shall be kept so as to prevent it from being caught or tangled
with any part of moving equipment.
5. Department/Agency Heads may establish more specific rules for their
departmental functions.
15
C. Office Hazards
1. Tripping hazards shall not be left or placed in aisles or in areas exposed to foot
traffic.
2. Desk and file drawers and cabinet doors shall not be left open or unattended. To
prevent tipping of the file cabinet, not more than one drawer shall be opened at a
time.
3. Do not carry pointed or sharp objects in pockets with points unprotected.
4. When sitting in chairs, al l of the chair legs shall remain on the floor.
5. Employees shall not run in hallways or stairways. Employees shall use
handrails where prr vided.
6. Employees sha' i stand clear of all closing elevator doors. When maintenance
work is being ,erformed, employees shall not disregard warning signs or
barricades.
7. Electrical appliances shall only be used in designated areas and shall have a UL
and commercial rating.
S. When lifting, employees shall get assistance when an article is awkward or too
heavy.
D. Housekeeping Practices
1. Combustible materials such as oil -soaked and paint -covered rags, waste,
packing material, and other rubbish shall not be allowed to accumulate on
benches, floors, rooms, or yards. The combustible materials shall be stored in
designated areas or receptacles a minimum of 6" away from a bulkhead and shall
be appropriately identified or labeled.
2.. Stairways, aisles, exits, walkways, storage areas and work areas shall be kept
free of debris and other obstructions.
3. Material a -id supplies shall be stored in an orderly manner to prevent their
falling, rolling, or spreading and to prevent tripping and stumbling hazards.
4. Floors and platforms shall be kept free of oil, grease, water and other slippery
materials unless properly marked with caution signs.
,. Protruding nails should be bent over or removed.
6. Dispose of scrap and waste materials at frequent and regular intervals or at the
end of each shift.
7. All places of employment, yards, shops, storerooms, vehicles and office
facilities and job sites shall be kept clean and orderly and in sanitary condition.
The supervisor shall be responsible for proper housekeeping in and around their
respective areas.
Article XV
Employee Safety Program
(Revised September 2015, July 1, 2019)
Section 15.9 (Revised July 1, 2019)
1. Employee
their- body
into of aperation
plaoing
2. Re .-inn ate,.•,..
any part of
a machine's point
al eircuits
4. C-lear-ingbiae!Eeder-jafnFnedfneehafiiea!E)FOper-ati@HaIPFObleFHS
16
ti iG 1 '" k--4Df PFIdU!n tic� i9
Tom&_&RNu e all departmentse uired-4_*-establish a L de -se q4tilizing ihe
gliated reeedtips fef affixing, appmpFiai".,�, a g& , rgy
r.a ! . eKP
energy is nee slap 4e#4 'iafe � r-etheropera6ons will
Vieqqjee}} }a le e i a myk 05e b � Ui#'..., hir ier- ,,, peFat. 1}r-�chine €��
Y`# ent j l .iUFVvn iee Ig. 1`�#� 4r. 1384 n peff t�,i i, nlider ,1
.]Er. u t—o4, 4
1�. _1 Mai., being
a�#2 s1�
}� y
itL]_LLil&#� � D1 ps, F I� _ a leck`, r v.l 'm'r3 � r-NuiPffi ff.l 1 t:1 S= -to
an ut#eoFi:zed e ployee 4 lhenthat em PIOYee uties kqcluEle fermi
�w
Y�#C�f4$#i�l ��ef ..+ .ti-.. l,s.r.lrrii��^U ]�'%� r i#�I •, �.i.�T,.... .i,i4}ti
afi--�_'i 3�}Iished
£-E3FAif liedca #1F}'z ho Oper- -untfl the loek! .s, eW
14pok-0I 1fI e A :I.s„enn-4hat--utiili�a_pc6itive Fneiax^Is -ss-uc -aas a leek, eitherkey--0f
# typ" !e ho[ -aii i ,oIaIi `s"ievice-ifl the Safi! esitie 1-31 izing-e
maelline or, eqUi pfnelg-,
3�—I - sue 4FI i.itiria+. Yrittnza.i iSd; D6li#I�
g,
".n�e;ae5�si1zu�sl�mniiCtI , 1511#�Qrfl4##p.,,n..+ ..�i makiRg
Ck
adkimmenis er 1 ehi , . htlrn tse-eMP16yee FRHY bd eMP9s 464-he ..._ peCt ,.i . Fie5giv :tier
•ar�--Aar of t lease .+F i, .. r.ar - eneF .tr
ed—W-p r clip #i al
F]PeF
Agout dace #5- !, n ai.a+i.ig ei�#se; ##7 C•,�_.a.,r ., , t ,;�>, .,.�
'Eirr op ger_u $ij irliefF"cry--an en isolatingAeyice in aur- ... ith -'1
procedtirry, +n ndio,lu +>...... fs.a effigy-isola ' uipmer#t->.,n:R , r.+r,.11ldf'I_i,, ....
gent devien k Femoved-
A,
17
a
r..l,..no.lz ...;enl.le .,....1 ., .,;1nt,la_f�r
i}'5eli.
r
4. Ensure the notifieation of outside an
B—.Supen,iser-s shall -
Develop and
raftm ta-1 -fie
4a44 a equipment ef: system toes
:,1..._a: fied ..1,:ch i ..hide ;.le.,tifie tion ..£_onur q
s
SEIUF00%IFPI' > > and steps o�xa shuttingdown,
l�.lo�a.pt�C " � ocT--cniu i .
isolating,
\ _
_
IN
management, and eofnpi
,st, IVAN
_--•``y� ill ..el o the ffe.nt eeve —m
large, boldprint an in black fnnf nrtle
�11r' th-
ILThe the
n*ml
iS ♦.+
elleF ^Vii nIful
purpose of energy
program
PFOVide y
pmeedur-es,
ne.rs r. ni
on a Fn arhine"' e
any'employee �FCIfe Fms
any —
naintenanee
release of ster-ed
the
f sta4up
or-
equipment shall be
energy eould oeouF and
cause
Fnaehine
or-
77
ii. A summavy of the division's wee-k„laee_oper_ations and hazards assee and
WR
■
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A ■
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r
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19
AL T-emp
9 Twb ?. A «.suaL valumian fin
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vi�v�aaaY4-.�v4-a�4• .
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r
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21
the v}##-#Pr-fii!"1Gi',-+„rl f-'. ,.i4 ar anipl(jyere-, S1+1 1.., ,i.. oui+'
jhfmi }maacmti ymthe ,„ faG r-an .«y praetic us a d-r.,n���ef-the-Ou!Sid
�
per—ChAS 4e POFSORM4 ..�'I= n a)t Fl SFk1 �_-��I1 4i Fneet r
von' ►Qi�..+•, J
An indi ci�l�ic-a shall he of xefi--hY--Oae-1
1 ir}taiFjiFjge uipmeFt- ji -the that the-fnaehine ter -cam
1.,"s�ocks a hasp or- elber- suitak4e gang pe- vif, , will 13P. i,tp
7-FtC-xf'[YYkiaE--ii,----`+r'"'d�"S�i'i�Pl��- hO F immzC4i"sza[c��Sr. F:. rf�.xanl���
41 transfi�f ofdeviews--�r machine&.err ui.. ffien !hat seFVIcB .,.
tlirr•l R �:�+ 1 f the a fef f dBx::.. es dA
1 �L Or�r�" �-�lt� �i��i�-t��
1 Tom.,,. of r, ': s r�,`al :,#ems
7Tf-Jjl .ram li x' Gk""'OFT-afe t-de' must
Ktl.tAM1Yper-ar-il5_' reII sd fBm
�t\8
EmreFgy_kola4ing eyiee •,r 1 the Inn 1"tWgi erifi0n-t4
njaehin r=eompanem! ereof,--theof-aet: *R. .all b.e
mow:
`ii,shemi l-ile h bEell o, ea a .Ii (AiF. e
{}port' ,
fees of device �epi ,v l}
ZTIZLS
)--l'-fa'
maw reness level w. �:��,�w�l,�b�-ee #anag eRl
Cwa�tdfeater- during H OrientlMieR iffid Q!thx UeSl--Of Bepii"MOFAH,
have identifie nnnplo..i1qFit!ed traiRin . To ernd g4nitial
tr ;,..:i.s..li�ft$F1F
12;rpose mid &iFiet;„Fi ,:I-ts.p r Q-T -pffeg
V. i ii ie rls FeWilig restart �eeROFg T e,t,p"�lE-er
alld-egUipe t
en"S
a1�1;; . A er�errsol�- plazechingt#e P�-qeedFfor-traiHi fig afif
L'-$'ip�1$�.j4.$�lnc siaiidaFd' shall be dw.,eleffd by —Ow �f�e�l, and inu did F1�
&H OW O B&
, lldmfeMOVM af*e eReFgy .-.irr.tri
u .x., tom'^gnitiorl-al thai e# le
i e orkplarre =
7�
be
a -defieieney is--ebsefved i
Employee retraining
shall
condueted whenever-
assignment,3—.
eceur-S.
Hazardous Ener r :Control. - Lockout/T'a -out LOTO Polic
P� uTose
The purpose of a lockout/tagout {LOTO} program is to prevent injuries to County employees and
contractors during maintenance or repair of installed machinery or equipment due to improper
isolation from its energy source(s), inadvertent activation by any personnel during maintenance
or repair, or release of latent or stored energy in the machinery or equipment.
Polic
All County departments with employees who perform work where the control of hazardous
energy is necessary for the safe ai-complishment of maintenance or other operations will develop
LOTO programs specific to the machinery or equipment being serviced or maintained in
accordance with OSHA Standards 29CFR1910.147.
Definitions
Affected Employee .- An employee whose job requires them to operate or use a machine or
equipment on which servicing, or maintenance is being performed under lock -out or tag -out, or
whose job requires them to work in an area in which such servicing or maintenance is being
performed.
Authorized Employee — A person who locks out or tags out machines or equipment in order to
perform servicing or maintenance on that machine or equipment. An affected employee becomes
an authorized employee when that employee's duties include performing servicing or
maintenance covered under this section.
Ener 7ized - Connected to an energy source or containing residual or stored energy.
Energy isolating device - A mechanical device that physically prevents the transmission or
release of energy, including but not limited to the following: A manually operated electrical
circuit breaker; a disconnect switch; a manually operated switch by which the conductors of a
circuit can be disconnected from all ungrounded supply conductors, and, in addition, no pole can
be operated independently; a line valve; a block; and any similar device used to block or isolate
energy. Push buttons, selector switches and other control circuit type devices are not energy
isolating devices.
Ener+ source - Any source of electrical, mechanical, hydraulic, pneumatic, chemical, thermal, or
other energy
Lockout --- The placement of a lock -out device on an energy isolating device, in accordance with
an established procedure, that ensures that the energy isolating device and the equipment being
controlled cannot be energized or operated until the lock -out device is removed.
3
Lockout Device A device that utilizes a positive means such as a lock, either key or
combination type, to hold an isolating device in the safe position and prevent the energizing or
operating of a machine or equipment, in accordance with an established procedure, to indicate
that the energy isolating device and the equipment being controlled may not be operated until the
lock out device is removed.
Normal Production ORerations - The utilization of a machine or equipment to perform its
intended production function.
Servicin r and/or Maintenance Workplace activities such as constructing, installing, setting up,
adjusting, inspecting, modifying, ind maintaining or servicing machines or equipment. These
activities include lubrication, clelning or unjamming of machines or equipment and making
adjustments or tool changes, whe re the employee may be exposed to the unexpected energization
or startup of the equipment or re' ease of hazardous energy.
SettinK up - Any work performed to prepare a machine or equipment to perform its normal
production operation.
Taaout The placement of a tag -out device on an energy isolating device, in accordance with an
established procedure, to indicate that the energy isolating device and the equipment being
controlled may not be operated or energized until the tag -out device is removed.
Tagout Device - A prominent warning device, such as a tag and a means of attachment, which
can be securely fastened to an energy isolating device in accordance with an established
procedure, to indicate t.iat the energy isolating device and the equipment being controlled may
not be operated or energized until the tag -out d ;vice is removed.
Responsibilities
A. Risk Management shall:
• Facilitate and oversee development of the County's LOTO Program;
• Assist with departments' specific program development;
• Serve as a resource and provide technical assistance during the development and
implementation of the program;
• Review department specific LOTO policies and procedures for compliance with
OSHA Standard 29CFRI910.147 and this policy;
• Assist with departments' awareness training for designated County employees;
• Conduct annual and routine inspections to verify compliance with the Departmental
and County LOTO policy (LOTO Procedure Inspection Certification Form - Risk
Management Forms Directory);
• Monitor the departments' programs annually to verify their compliance
B. Department/Agency Heads shall:
• Ensure time and resources are dedicated for development and implementation of their
Department's LOTO program;
• Oversee the development and implementation of their LOTO program;
• Ensure all of their employees are informed of the County and Department LOTO
Program;
• Ensure all of their Affected employees are trained in LOTO recognition;
• Ensure all of their Authorized employees are trained in the County and Department
LOTO policies;
• Ensure appropriate LOTO and isolating devices and materials are available to their
employees;
• Monitor their program annually to ensure compliance;
• Establish and implement corrective actions as required to ensure compliance;
• Ensure implementation for any program updates required as a result of new
equipment, maintenance repair or service procedures, or any deviations or
inadequacies identified by staff or as a result of the periodic monitoring of program
compliance;
24
• Ensure all contractors and outside personnel are notified of the program as outlined in
this policy (LOTO Contractor Notification Form Risk Management Forms
Directory).
C. Division Managers:
• Assist in the development of the departmental LOTO program;
• Ensure the County and Department LOTO policies are fully implemented by division
staff,
• Ensure all division employees are informed of the County and Department LOTO
policies;
• Ensure all Affected division employees are trained in LOTO recognition;
• Ensure that Authorized division employees are appropriately trained and have
demonstrated technical competency for locking out or tagging out equipment or
machinery (LOTO Authorized Er. iployee Training Certification Form Risk
Management Forms Directory on G ,itral);
• Establish and maintain an inventory of machines and equipment requiring LOTO
devices or materials (Inventory of Machinesr'Equipment Form - Risk Management
Forms Directory on Central);
• Ensure written LOTO procedures are available and used by their employees whenever
they work on installed machinery or equipment;
• Ensure appropriate LOTO and isolating devices and materials are available to their
employees;
• Conduct annual and routi -ie self -inspections to ensure compliance with the
Department and County LOTO policy (LOTO Procedure Inspection Certification
Form — Risk Management Fonns Directory on Central);
• Monitor the division's program to ensure compliance;
• Assist the department head with the implementation of corrective actions as required
to ensure compliance with the program;
• Notify the department head of the need for any program updates;
• Ensure all contractors and outside personnel are notified of the program as outlined in
this policy (LOTO Contractor Notification Form — Risk Management Forms
Directory on Central).
D. Supervisors:
• Assist Division Manager as necessary with the development and implementation of
the Department LOTO program;
• Ensure Affected employees are informed of the LOTO Program;
• Ensure Authorized employees have received required training and demonstrate
technical competencies whenever they work on installed machinery and equipment;
• Ensure all LOTO procedures are conducted in accordance with County and
Department Policies;
• Ensure that all necessary isolating devices and materials are onsite, in place and in
good working order prior to work on machinery or equipment;
• Routinely inspect work areas and processes to ensure compliance;
• Notify the Division Manager of any program deficiencies;
• Notify the Division Manager of the need for any program updates.
E. Employees
• Assist as necessary with the development and implementation of the Department
program;
• Ensure all work efforts comply with the County and Department's LOTO policies;
• Understand emergency procedures in case of an accident when working on machinery
or equipment;
• Request additional training as necessary to ensure proficiency prior to working on
machinery or equipment;
• Store, maintain and guard against damage, to isolating devices and materials that are
used of LOTO;
• Report any deficiencies or malfunction of isolating devices and materials to their
supervisor immediately;
25
• Wear the required personal protective equipment when engaged in working on
machinery or equipment to prevent injury;
• Notify their supervisor management of program deficiencies;
• Notify their supervisor of the need for any program updates.
Procedures
A. Written LOTO procedures shall be developed and used by County employees and contractors
whenever they work on installed machinery or equipment.
1. The purpose of LOTO procedu -es is to isolate equipment or machinery that is being
repaired or maintained fro n all energy sources to prevent unexpected activation,
startup or other release of c: iergy that could cause injury.
2. Energy sources may be elec-.rical, hydraulic, steam, pneumatic, thermal, gravity, etc.
or a combination of energy sources in one machine or piece of equipment.
3. Some methods V.) isolate or neutralize the energy that may be contained in a machine
or equipment include:
• pipe valves may be turned off with locked devices installed to prevent opening of
the valves or blind flanges to prevent the flow of air, steam, water, or other liquid
or gas to the equipment or machine being isolated;
• electrical energy may be locked out at the breaker switch;
• latent energy in capacitors or other components may be bled to ground;
• heavy machinery components may shift, cycle, or fall due to gravity, therefore
blocks or jacks may be used to hold them in place.
B. LOTO procedures are not required when:
1. Exposure to hazardous energy is controlled completely by unplugging the equipment
from an electric outlet and vhere the employee doing the service or maintenance has
exclusive control of the plug. This applies only if electricity is the only form of
hazardous energy to which employees may be exposed.
2. It is demonstrated that de -energizing introduces additional or increased hazards or is
not feasible due to equipment design or operational limitations. This exception may
only be used when:
• The department has developed specific safe work practices to protect
employees who may be exposed to electrical hazards involved and the safe
work practices are documented on the Job Safety Analysis (JSA) form. Such
work practices shall protect employees against contact with energized
electrical parts and be suitable for the conditions under which the work is to be
performed and for the voltage level of the electric conductors or circuit parts;
and
• Work is performed only by trained and authorized employees following the
documented safe work practice for the task; and
• Employees use special insulated equipment and PPE, identified in the JSA
that provides proven, effective protection.
C. A written energy control procedure is not required if all of the following elements or
characteristics apply to the equipment or machinery being repaired or maintained:
1. The machinery or equipment has no potential for stored or residual energy, or re -
accumulation of stored energy after shutdown which could endanger employees;
2. The machine or equipment has a single energy source which can be readily identified
and isolated;
3. The isolation and locking out of that energy source will completely de -energize and
deactivate the machine or equipment;
4. The machine or equipment is isolated from that energy source and locked out during
servicing or maintenance;
5. A single lockout device will achieve a locked -out condition;
6. The lock -out device is under the exclusive control of the authorized employees
performing the repair or maintenance;
991
7. The servicing and/or maintenance does not create hazards for other employees; and
8. There have been no accidents involving the unexpected activation or re -energizing of
the machine or equipment during repair or maintenance.
D. Steps to be addressed in LOTO procedures:
1. Energy Isolation LOTO shall be performed only by the authorized employee(s)
performing repair or maintenance on the machine or equipment. (LOTO Procedure
Form — Risk Management Forms Directory on Central)
2. Notification of Employees Affected employees shall be notified by the authorized
employee or his supervisor of the application and removal of lockout or tagout
devices on specific machines or equipment. Notification shall be given before the
controls are applied and after they are removed.
3. Preparation for Shutdown - Before an authorized employee turns off a machine or
equipment, the authorized employee shall have knowledge of the type and magnitude
of the energy, the hazards of the energy to be controlled and the means or methods to
control energy.
4. Machine or Equipment Shutdown The machine or equipment shall be turned off or
shut down using the procedure established for the machine or the equipment. An
orderly shutdown must be utilized to avoid any additional or increased hazards to
employees as a result of equipment stoppage.
5. Machine or Equipment Isolation -- All energy isolating devices that are needed to
control the energy to the machine or equipment shall be physically located and
operated in such a manner as to isolate the machine or equipment from the energy
source(s).
6. Lockout or Tagout Device Application — Lockout or tagout devices shall be affixed to
the energy isolating device by authorized Personnel.
• Lockout devices shall be affixcu in such a manner as to hold the energy
isolating devices in a "safe" or "off' position.
• Tagout devices shall be affixed in such a manner as will clearly indicate that
the operation or movement of energy isolating devices from a "safe" or "off'
position is prohibited.
• If a tagout device cannot be attached directly to the energy isolating device,
the tag shall be located as close as safely possible to the device, in a position
that will be immediately obvious to anyone attempting to operate the device.
7. Stored Energy Following the application of LOTO devices to energy isolating
devices, all potentially hazardous stored or residual energy shall be relieved,
disconnected, restrained, and otherwise rendered safe. If there is a possibility of re -
accumulation of stored energy to a hazardous level, verification of isolation shall be
continued until the servicing or maintenance is completed, or until the possibility of
such accumulation no longer exists.
8. Verification of Isolation — Prior to starting work on machines or equipment that have
been locked and tagged out, the authorized employee shall verify that isolation and
de -energizing the machine or equipment has been accomplished.
9. Release from LOTO — Before LOTO devices are removed and energy is restored to
the machine or equipment, the authorized employees) must inspect the work area and
ensure: nonessential items have been removed, machine or equipment components are
operationally intact, and all other employees have been safely positioned or removed
from the work area.
10. LOTO Device Removal — Each lockout or tagout device shall be removed from each
isolating energy device by the employee who affixed the device. However, in
emergency situations where the employee is not available at the facility to remove the
device, the division manager may authorize removal of the device. Reasonable efforts
shall be made to notify the authorized employee that his/her device is being removed
or the employee will be informed upon his return to work at the facility.
E. LOTO and isolating devices and materials:
Each department and division shall provide the required materials and hardware
necessary for isolating, securing, or blocking assigned machinery and equipment
27
maintained by their employees. These may include locks, tags, chains, wedges, key
blocks, adapter pins, self-locking fasteners, or other hardware.
2. LOTO devices shall not be used for any other purpose other than controlling energy
and must meet the following provisions:
• Be durable and capable of withstanding the environment to which they are
exposed for the maximum period that exposure is expected;
• Be standardized in color, shape, or size. Tag -out devices shall be standardized
in print and format;
• Be substantial enough to prevent removal without the use of excessive force or
unusual techniques, such as with the use of bolt cutters or other metal cutting
tools;
• Shall indicate the identity of the employee applying the device(s).
3. Tag -out devices, including their means of attachment, shall be substantial enough to
prevent inadvertent or accidental removal and must meet the following provisions:
• Tag -out devices shall be constructed and printed so that exposure to weather
conditions or wet and damp locations will not cause the tag to deteriorate or
the message on the tag to become illegible;
• Device attachment shall be a non -reusable type, attached by hand, self-
locking, non -releasable with minimum unlocking strength of no less than 50
pounds and having the general design and basic characteristics of being at
least equivalent to a one-piece, all -environment -tolerant nylon cable tie;
• Tag -out devices shall warn against hazardous conditions if the machine or
equipment is energized and shall include a legend such as "Do Not Start", "Do
Not Open", "Do Not Close", "Do Not Energize", or "Do Not Operate".
F. Guidelines for equipment or machines that are not capable of being locked out from energy
sources or when tagout alone provides adequate employee protection:
l . If an energy isolating device is not capable of being locked out, the specific LOTO
procedures will require tagout only.
2. If an energy isolating device is capable of being locked out but the Department can
demonstrate that the utilization of a tagout system will provide full employee
protections, then tagout procedures can be used.
3. When tagout device is used it shall be attached at the same location that the lockout
device would have been attached.
4. Additional means to be considered as part of the tagout procedures shall include the
implementation of additional safety measures such as removal of an isolating circuit
element, blocking of a controlling switch, opening an extra disconnecting device, or
the removal of a valve handle to reduce the likelihood of inadvertent energization.
G. Outside Personnel (Contractors) — Whenever outside servicing personnel are to be engaged in
activities covered by the scope and application of this standard, the Department Head or
designee, or the division manager and the outside employer's representative shall inform each
of their respective LOTO procedures (LOTO Contractor Notification Form Risk
Management Forms Directory on Central). The division manager shall ensure that their
employees understand and comply with restrictions and prohibitions of the outside
employer's energy control program.
H. Group LOTO - When repair or maintenance is performed by a crew, they shall utilize a
procedure which affords the employees a level of protection equivalent to that provided by
the implementation of personal LOTO devices.
1. A single authorized employee shall assume the overall responsibility for the control of
hazardous energy for all members of the group while the servicing or maintenance
work is in progress.
2. The authorized employee with the overall responsibility shall implement the energy
control procedures, communicate the purpose of the operation to the servicing and
maintenance employees, coordinate the operation and ensure that all procedural steps
have been properly completed. In such operations, it is critical that each authorized
PQ
employee involved in the group lockout/tagout activity be familiar with the type and
magnitude of energy that may be present during the servicing and maintenance work.
3. When an energy isolating device cannot accept multiple locks or tags a multiple
lockout or tagout device (hasp) will be used.
4. When activities involving group lockout or tagout extend into another work shift, or
there is a change of authorized employees, the authorized employee and their
immediate supervisor are responsible for coordinating the transfer of devices for
machines or equipment that will be serviced or maintained through a shift change.
1. Training (LOTO Authorized Employee Training Certification Form - Risk Management
Forms Directory on Central):
1. Each authorized employee shall receive annual training in the recognition of
applicable hazardous energy sources, the type and magnitude of the energy present in
the workplace, the methods and means necessary for energy isolation and control, and
the specific LOTO F rocedures for the equipment and machines they are required to
repair or maintain.
2. Each Affected employee or any other employee whose work operations are or may be
in an area where LOTO procedures are being utilized, shall be instructed about the
procedures and the consequences relating to attempts to restart or re -energize
machines or equipment which are locked or tagged out.
3. Employee training shall be provided for all Authorized and Affected employees
whenever there is a change in their job assignments; a change in machines, equipment
or processes that present a new hazard; or when there is a change in LOTO
procedures. Additional training may also be conducted whenever a periodic
inspection reveals or whenever there is reason to believe that there are inadequacies in
the employees' knowledge or use of LOTO procedures.
J. Inspection and review of LOTO procedures:
• The Risk Management/County Safety Officer or designee shall conduct reviews of the
department's LOTO procedures annually or more often to ensure that the procedures
and the provisions of this policy are being followed.
• Inspections shall be documented including the date inspections have been performed,
the machine or equipment on which the LOTO procedures were being utilized, the
employees included in the inspection, and the person performing the inspection
(LOTO Procedure Inspection Certification Form - Risk Management Forms Directory
on Central)
• If the inspector finds that employees are not following a LOTO procedure or that the
procedure is not protecting them, employees must be retrained and the procedure's
deficiencies corrected immediately.
K. LOTO Program Forms: Forms can be found in the Risk Management Forms Directory on
Central:
1. Inventory of Machines and Equipment (Inventory of Machines Equipment Risk
Management Forms Directory) - An inventory of all machines and equipment
maintained by County employees shall be kept within the department.
2. LOTO Procedure Form (LOTO Procedure Form - Risk Management Forms
Directory) Each piece of equipment on the inventory list must be evaluated and
LOTO procedures identified.
3. Authorized Employee Training Certification Farm (LOTO Authorized Employee
Training Certification Form - Risk Management Forms Directory)- Employees who
may be exposed to hazardous energy will receive training before their assignment to
ensure that they understand the energy -control policy and have the skills to apply, use,
and remove energy controls.
4. Contractor Notification Form (LOTO Contractor Notification Form - Risk
Management Forms Directory). - The department shall coordinate the exchange of
written practices between the County and Contractors. Outside personnel may not
begin working unless their practices meet or exceed those of the County.
Q
5. LOTO Procedure Inspection Certification Form (LOTO Procedure Inspection
Certification Form - Risk Management Forms Directory) — The division supervisor
and Risk Management/County Safety Officers will verify that periodic inspections
have been performed and document the machine or equipment on which the LOTO
procedures were being utilized, the date of the inspection, the employees included in
the inspection, and the person performing the inspection.
Section 15.13 {Effective July 1, 2019}
Electrical Safet
Pub
To prevent electrical related injuries and property damage and to meet the requirements
established by the Occupational Safety and Health Administration (OSHA) in 29 CFR, Subpart
S - Electrical, Sections 1910. 331 through 1910.335, Safety -Related Work Practices, and the
2018 edition of the National Fire Protection Associations (NFPA) 70E, Standard for Electrical
Safety for the Workplace. The primary electrical hazards addressed by this program are
electrical shock and arc flash.
Polic
This written program has been established for Isle of Wight County to comply with Electrical
Safety Standards and work practices. All County departments with employees working on or
near exposed energized electrical conductors or circuit parts operating at or above 50 volts or
otherwise work in an area where persons may potentially be exposed to an electrical hazard are
included in this program.
General Pro Tam Responsibilities
A. Risk Management
1. Assist affected departments with implementing and enforcing the principles, policies,
practices, procedures and controls of the Isle of Wight County Electrical Safety Program.
2. Evaluate work being performed to assess compliance with the Isle of Wight County
Electrical Safety Program.
3. Assist departments with determining specific training and job experience for qualified
persons.
4. Maintain safety -related training records of personnel in the Human Resources personnel
files.
5. Review, evaluate, and update documentation associated with the Isle of Wight County
Electrical Safety Program on a periodic basis and whenever there is an update to OSHA
regulations or with each new edition of NFPA 70E — Standard for Electrical Safety in the
Workplace.
6. Coordinate training to conform to the requirements of the Isle of Wight County Electrical
Safety Program.
7. Evaluate the overall effectiveness of the Isle of Wight County Electrical Safety Program
at least annually and whenever there is an occurrence of an electrical accident, incident,
or near -miss.
8. Audit qualified electrical workers and in -progress LOTO procedures annually.
9. Ensure review of the Incident Energy Analysis periodically, not to exceed 5 years.
10. Assist departments as needed with conducting accident investigations on all near miss
and electrical incidents.
B. Affected Departments:
1. Ensure that personnel under their supervision are provided with a workplace that is free
from recognized hazards.
2. Implement and enforce the principles, policies, practices, procedures and controls c'f the
all
Isle of Wight County Electrical Safety Program.
3. Ensure that personnel under their supervision comply with the principles, policies,
practices, and procedures of the Isle of Wight County Electrical Safety Program.
4. Enforce the principles, policies, practices. and procedures of the Isle of Wight County
Electrical Safety Program.
5. Determine specific training and job experience requirements for qualified persons under
their supervision.
6. Ensure that personnel under their supervision who perform work on electrical systems, as
described in this program, are trained and qualified for such work.
7. Identify workers under their supervision who have the potential to perform work on
energized electrical eq aipment, conductors, circuits or circuit parts and providing
resources to assure that such workers receive appropriate training prior to working on or
near energized electricE 1 equipment, conductors, circuits or circuit parts.
8. Identify and classify i nalified persons and unqualified persons. Identification and
classification shall be base-i on the skills and capabilities of the worker relative to the
level of assigned responsibi.ity, role in decision making, and knowledge of hazards.
9. Ensure that personnel under their supervision receive training appropriate to their
classification and assigned electrical tasks and main ain documentation of such training.
10. Train Isle of Wight County personnel within their tepartment in task specific procedures,
prior to commencement of work on or near enr gized electrical equipment, conductors,
circuits or circuit parts.
11. Immediately report any unsafe situation, defir,ency, or activity or safety concern per the
reporting procedure of this isle of Wight Cot- aty Electrical Safety Program. There will be
no retaliation or disciplinary action against a ty person who reports an unsafe condition or
safety concern.
12. Immediately repc rt accidents, injuries, illnesses, and exposure incidents per the Isle of
Wight County reporting procedure.
13. Inspect new and modified electrical equipment for safety before it is used.
14. Maintain updated single line drawings of all electrical equipment.
15. Routinely inspect electrical equipment to identify potential hazards. Develop plans to
eliminate, reduce or control identified hazards.
16. Inform contract employers of known hazards within the facility that are related to the
contract work and that mi y otherwise not be recognized by the contract personnel.
17. Provide information to contract employers to make the assessments required for them to
safely perform their wort.
18. Report contract employer related violations of Isle of Wight County Electrical Safety
Program to the contract employer.
C. Department. Agency Head, Division Managers, Supervisors
1. Lead by example and promote electrical safety awareness in the workplace.
2. Immediately report accidents, injuries, illnesses, and exposure incidents per the reporting
procedure of Isle of Wight County.
3. Conduct accident investigations on all near miss and electrical incidents.
4. Develop and maintain a list of all Isle of Wight County personnel under their supervision
who are qualified persons according to the requirements of this Isle of Wight County
Electrical Safety Program.
5. Inform contract employers under their supervision of known hazards within the
workplace that are related to the contract work and that may otherwise not be recognized
by the contract personnel.
6. Ensure that workers under their supervision are provided with and use appropriate arc -
rated personal protective clothing and other personal protective equipment (PPE), tools,
test instruments and associated accessories.
7. Ensure that appropriate arc -rated personal protective clothing and other PPE, tools, test
instruments and associated accessories have been approved, maintained and tested.
S. Ensure that appropriate arc -rated personal protective clothing and other PPE, tools, test
instruments and associated accessories are available, allocated, and properly utilized.
9. Establish, implement, and maintain principles, policies, practices, procedures, and
controls that will ensure the safe performance of electrical work by personnel under their
supervision.
10. Ensure that contract employers under their supervision use appropriate arc -rated personal
31
protective clothing and other PPE, tools, test instruments and associated accessories.
11. Promptly guard and correct all electrical deficiencies.
12. Provide adequate illumination in work areas that contain exposed, energized electrical
conductors and circuit parts.
D. Employees
I. Comply with the safety -related principles, policies, practices, procedures, and controls of
the Isle of Wight County Electrical Safety Program, as described in this Isle of Wight
County Electrical Safety Program, including the proper use of appropriate arc -rated
personal protective clothing and other PPE, tools, test instruments and associated
accessories.
2. Comply with safety and health related codes, standards, and regulations that apply to their
duties, such as those established by OSHA, NFPA and the Environmental Protection
Agency (EPA).
3. Immediately report any unsafe situation, deficiency, or activity or safety concern to the
supervisor or Risk Management. There will be no retaliation or disciplinary action against
any person who reports an unsafe condition or safety concern.
4. Immediately report accidents, irjuries, illnesses, and exposure incidents per the reporting
procedure of Isle of Wight Col.nty.
5. Shall not perform any elect.cal work unless authorized to do so by Isle of Wight County
management and withriv. proper training, appropriate arc -rated personal protective
clothing and other PP'', tools, test instruments and associated accessories.
6. Attend all training required of the Isle of Wight County Electrical Safety Program.
7. Shall be instruc*ed as to the purpose and application of electrical safety -related
procedures, arc flash hazard warning labeling, lockout tagout and energy control
procedures, and other training requirements as described in this Isle of Wight County
Electrical Safety Program.
S. Properly use arc -rated personal protective clothing and other safety -related related PPE,
tools, test instruments and associated accessories.
Qualified Electrical Workers shall do the following::
1. Read and comply with all policies, procedures and guidelines provided by Isle of
Wight County.
2. Complete electrical safety training that covers electrical safe work practices every
three years.
3. Attend all required educational and electrical safety training sessions for their
position.
4. Understand and comply with all applicable safety requirements and electrical safe
work practices.
5. Prepare a Job Safety Plan before any unusual or energized electrical work is started
and then give a job briefing to those workers involved with the job.
6. Understand how to use task table 130.5 (C) provided in the 2018 NFPA 70E Standard
to determine the likelihood of an arc flash occurrence of happening, when performing
a given task.
7. De -energize electrical systems operating at or above 50 volts before working when
possible.
S. Consider system energized until proven otherwise.
9. Verify the absence of voltage before touching any conductors or circuit parts by using
an appropriate industrial rated test instrument. The test instrument shall be checked
for proper operation by using the live —dead- live procedure.
10. Read and follow all requirements and wear the appropriate PPE that is listed on the
are flash/shock hazard warning labels placed on electrical equipment (See Appendix
C for an example of a label).
11. Never bare hand or blind reach where conductors or circuit parts are operating at or
above 50 volts.
12. Never perform electrical work unless properly trained and qualified for that task.
13. Use and maintain in good condition all assigned equipment including are rated
clothing and flash suits, insulated tools and gloves, and electrical testing equipment.
14. Report any observed at -risk actions or conditions to your immediate supervisor (i.e.
32
tripped circuit breakers, blown fuses, damaged electrical equipment, etc.).
Definitions
Arc flash Hazard — A source of possible injury or damage to heath associated with the release
of energy caused by an electrical arc.
Arc Flash Risk Assessment - A study ins, astigating a worker's potential exposure to arc -flash
energy, conducted for the purpose of in. ury prevention and the determination of safe work
practices. arc flash protection boundary, anL the appropriate levels of PPE.
Arc Rating; - The value attributed to ma erials that describe their performance to exposure to an
electrical arc discharge. The arc ratin; is expressed in cal, em2 and is derived from the
determined value of the arc therrlal peeormance value (ATPV) or the energy of breakopen
threshold (EBT) (should a materia' system exhibit a breakopen response below the ATPV value).
Arc rating is reported in either A' L'PV or EBB, whichever is the lower value.
ATPV - Defined in American Society for Testing and Materials (ASTM) F1959 as the incident
energy on material or a multilayer system that results in 501o probability that sufficient heat
transfer through the tested specim -;n is predicted to cause the onset of a second-degree skin burn
injury based on the Stoll ci rve, r al,'cm=.
Available Fault Current- he largest amount of current capable of being delivered at a point on
the system during a short circuit condition.
Boundary, Arc Flash - Wr en an are flash hazard exists, an approach limit from an are source at
which incident energy eq-,als 1.2cal:'cm2
Boundary, Limited Apx roach - An approach limit at a distance from an exposed energized
electrical conductor or ,,ircuit part within which a shock hazard exists.
Boundary, Restricted Approach - An approach limit at a distance from an exposed energized
electrical conductor or circuit part within which there is an increased likelihood of electric
shock, due to electrical arc over combined with inadvertent movement.
EBT - Defined in ASTM F 1959-06 as the incident energy on a material or material system that
results in a 500o probability of breakopen. Breakopen is defined as a hole with an area of 1.6
cm` (0.5 in.'-) or an opening of 2.5 cm (1.0 in.) in any dimension.
Electrical Hazard - A dangerous condition such that contact or equipment failure can result in
electrical shock, arc flash, thermal burns, or blast.
Enclosure - The case or housing of apparatus, or the fence or walls surrounding an installation
to prevent personnel from accidentally contacting energized parts, or to protect the equipment
from physical damage.
Energized - Electrically connected to nr having a source of voltage.
Exposed (as applied to live arts - Capable of being inadvertently touched or approached nearer
than a safe distance by a person. It is applied to parts that are not suitably guarded, isolated, or
insulated.
Guarded - Covered, shielded, fenced, enclosed, or otherwise protected by means of suitable
covers, casings, barriers, rails, screens, mats, or platforms to remove the likelihood of approach
or contact by persons or objects to a point of danger.
Human Error - The risk assessment procedure shall address the potential for human error and its
negative consequences on people, processes, the work environment and equipment.
Incident Energy Analysis -A component of an arc flash risk assessment used to predict the
incident energy of an arc flash for a specified set of conditions.
33
Insulated - Separated from other conducting surfaces by a dielectric (including air space)
offering a high resistance to the passage of current.
Qualified Person - One who has demonstrated skills and knowledge related to the construction
and operation of electrical equipment and installations and has received safety training to
identify the hazards and reduce the associated risk.
Risk- A combination of the likelihood of occurrence of injury or damage to health and the
severity of injury or damage to health that results from a hazard.
Risk assessment - An overall process that identifies hazards, estimates the potential severity of
injury or damage to health, estimates the likelihood of occurrence of injury or damage to health,
and determines if protective measures are required.
Shock Hazard — A source of possible injury or damage to health associated with current through
the body caused by contact or approach to energized electrical conductors or circuit parts.
Shock Risk Assessment — A study to determine the voltage to which personnel will be exposed,
boundary requirements, and personal protective equipment necessary to minimize the possibility
of electric shock to personnel.
Troubleshooting - Shall he limited to measuring and testing of circuits (ie. voltage, amperage,
IR Scanning)
Voltage, Nominal - A nominal value assigned to a circuit or system for the purpose of
conveniently designating its voltage class (e.g., 120:240 volts, 480Y'277 volts, 600 volts).
Voltage to Ground - For grounded circuits; the voltage between the given conductor and that
point or conductor of the circuit that is grounded; for ungrounded circuits, the greatest voltage
between the given conductor and any other conductor of the circuit.
Working On (energized electrical conductors or circuit parts) — Intentionally coming in contact
with energized electrical conductors or circuit parts with the hands, feet, or other body parts,
with tools, probes, or with test equipment, regardless of the personal protective equipment a
person is wearing. There are two categories of "working on": Diagnostic (testing) is taking
readings or measurements of electrical equipment with approved test equipment that does not
require making any physical change to the equipment; Repair is any physical alteration of
electrical equipment (such as making or tightening connections, removing or replacing
components, etc.).
Training Requirements
The training requirements contained in this section shall apply to all Isle of Wight County
employees who face a risk of an electrical shock or arc flash hazards. The level of training and
qualifications required shall be determined by the degree of risk to which the employee will be
exposed. Employee training and qualification requirements are divided into four groups;
Qualified Electrical Worker Master Level 1, Qualified Electrical Worker Level 11, Qualified
Electrical Worker Level III and Unqualified Person based on the level of hazard of respective
job assignments.
A. Qualified Electrical Worker Training
A qualified person has demonstrated skills and knowledge related to the construction and
operation of the equipment with which they are assigned to work and has received safety
training to identify electrical hazards that might be present and reduce the associated risks.
[NFPA 70E, Article 100]
A qualified person is an electrical worker who is qualified to work on or near exposed
energized parts, equipment and circuits and work within the limited approach boundary of
exposed energized electrical equipment, conductors, circuits or circuit parts operating at 50
34
volts or more.
Isle of Wight County has established and outlined the qualifications, on-the-job training, and
instructor -led training required for all levels of qualified person, that pertain to respective job
assignments for a person to be classified as such before they are permitted to perform
electrical work. (Qualified Electrical Person Criteria Forms for all levels are maintained on
the Central network.)
Qualified persons must meet the qualifications and training requirements outlined in the
Qualified Electrical Person Criteria form for their respective level and receive training on
avoiding the electrical hazards associated with working on or near exposed energized parts,
equipment and circuits prior to performing energized electrical work. The Isle of Wight
County Risk Management Office and Isle of Wight County department management shall
verify and/or provide all necessary training and skills evaluation for qualified persons.
B. Unqualified Person Awareness Training
Unqualified persons shall be trained in basic electrical safety awareness and familiar with any
electrical safety related practice that is necessary to do their job.
C. Audits and Retraining
• Isle of Wight County shall determine, through regular supervision or through inspections
conducted on at least an annual basis, that each qualified employee is complying with all
safety related work practices (Qualified Electrical Worker Audit Forms are maintained
on the Central network.)
• Retraining will be performed whenever audit and or inspections performed by Isle of
Wight County indicate that an employee does not have the necessary knowledge or skills
to safely work on or around electrical systems. Retraining will also be performed when
policies or procedures change and/or new equipment or systems are introduced into the
work area.
• Disciplinary action up to and including termination shall result from failing to follow
electrical safe work practices described in this safety program.
• Retraining shall be performed at intervals not to exceed three years
Training; Documentation Ruguirements
Training documentation shall include the content of the training. Content of training can include
one or more of the following: course syllabus, course curriculum, outline, and table of contents
or training objectives.
A. Qualified Electrical Worker
I. The employee's name, date, signature, and content of the training (Qualified
Electrical Person Qualification and Training Record templates for all levels of
Qualified Person are maintained on the Central network.)
2. Written electrical safety test
3. Physical demonstration of work or task involved in front of a designated
"qualified person"
4. Documentation that identifies the employee has been trained, is knowledgeable,
and has demonstrated the skills necessary to perform a given job or task
(Qualified electrical worker certificate templet is maintained on the Central
network.)
5. Documentation shall be maintained in the Isle of Wight County Human Resources
personnel file for the duration of their employment
B. Un-Qualified Person
35
1. The employee's name, date, and signature (Employee training record form is
maintained on the Central network.)
2. Content of the training
Electrical Safe Work Practices
A. De -energized Electrical Work (LOTO)
Energized electrical conductors or circuit parts to which an employee might be exposed
shall be put into an electrically safe work conditir, -i before an employee works within the
Limited Approach Boundary of those conductors or parts, unless the employer can demonstrate
that de -energizing introduces additional or increased hazards or is infeasible due to equipment
design or operational limitations*.
De -energizing electrical conductors or circuit parts and making it safe to work on is in
itself a potentially hazardous task. The procedures for putting a system in an electrical safe
condition are outlined in the Isle oY Wight County Lockout/Tag Out, Hazardous Energy Control
Policy, Chapter 1: Personnel, Article XV, Section 15.9 of the County LOTO policy manual.
Electrical conductors or circuit parts shall be considered energized until proven
otherwise. Energized electrical conductr�rs or circuit parts that operate at less than 50 volts shall
not be required to be de -energized if there will be no increased exposure to electrical burns or to
explosion due to electric arcs.
*Examples of increased or additional hazards include, but are not limited to, interruption of life
support equipment, deactivation of emergency alarm systems, and shutdown of hazardous
location ventilation equipment.
*Examples of work that might be performed within the Limited Approach Boundary of exposed
energized electrical conductors or circuit parts because of infeasibility due to equipment design
or operational limitations include performing diagnostics and testing (e.g., start-up or
troubleshooting) of electric circuits that can only be performed with the circuit energized, and
work on circuits that form an integral part of a continuous process that would otherwise need to
be completely shut down in order to permit work on one circuit or piece of equipment.
B. Job Safety Plan
Before starting each job that involves exposures to electrical hazards the qualified person
that is in charge shall complete a documented job safety plan and then conduct a job briefing to
insure that all workers involved are aware and prepared for the hazards of the job. (Job safety
plan is maintained on the Central network.)
The job safety plan shall include the following.
1. A description of the job and individual tasks.
2. Identification of the electrical hazards associated with each task.
3. A shock risk assessment for tasks involving a shock hazard
• Identify the shock hazards
• Estimate the likelihood of the occurrence of shock and the severity to determine if any
additional protective measures are required.
• Use the "Hierarchy of Risk Control Methods" to determine what protective measures can
be used to reduce the hazard.
• Address the potential for human error
4. An arc flash risk assessment for tasks involving an are flash hazard
• Identify if there is an are flash hazard present
• Estimate the likelihood of the occurrence of an arc flash and its severity to determine if
any additional protective measures are required.
• Use the "Hierarchy of Risk Control Methods" to determine what protective measures can
be used to reduce the hazard.
• Address the potential for human error
36
5. List work procedures involved, any special precautions that are necessary, and any energy
source controls that are needed
5. Perform a pre job briefing before work begins with employees involved
C. Energized Electrical Work
1. Where Required
If energized electrical conductors or circuit parts a.•e not placed in an electrically safe work
condition (i.e., for the reasons of increased or additional hazards or infeasibility Electrical Safe
Work Practices Section A.) work to be performed shall be considered energized electrical work
and shall be performed by written permit only. (See Appendix E for a flow chart to help
determine when a permit is required).
2. Exemptions to Energized Electrical Work Permit
a. If the purpose of crossing the Limited Approach Boundary is only for visual inspection
(ie. Visual inspection, infrared camera use, general housekeeping) and the Restricted Approach
Boundary will not be crossed, then an energized electrical work permit shall not be required.
b. Work performed within the Limited Approach Boundary of energized electrical
conductors or circuit parts by qualified persons related to tasks such as testing, troubleshooting,
voltage measuring Infrared thermography, ultra sound shall be permitted to be performed
without an energized electrical work permit, provided appropriate safe work practices and
personal protective equipment in accordance with this procedure are provided and used.
3. Energized Electrical Work Permit
The Energized Electrical Work Permit shall include the following items:
a. A description of the circuit and equipment to be worked on and their location
b. Justification for why the work must be performed in an energized condition
c. A description of the safe work practices to be employed
d. Results of the shock risk assessment
e. Results of the arc flash risk assessment
f. Means employed to restrict the access of unqualified persons from the work area
g. Evidence of completion of a job briefing, including a discussion of any job- specific
hazards
h. Energized electrical work permit approval siatures (Building Maintenance Manager,
Utility System Supervisor, Risk Management/Safety Representative (Isle of Wight
County
Energized Electrical Work Permit is maintained on the Central network.)
D. Risk Assessment Procedure
A risk assessment is a procedure that identifies the process to be used by the employer to
identify the hazards involved, assess the risks and implement risk control methods before work
is started. (See Appendix F for an example of a risk assessment flow chart). The following are
the hierarchy of risk control methods that can be used.
(1) Elimination (de -energize)
(2) Substitution (substitute with less hazardous electrical equipment)
(3) Engineering controls (install current limiting circuit breakers)
(4) Awareness (the use of additional signs, labels and barriers)
(5) Administrative controls (The use of training, permits and procedures)
(6) PPE (the last line of defense)
If the energized electrical conductors or circuit parts operating at or above 50 volts are not
placed in an electrically safe work condition then appropriate safety related work practices shall
37
be put into place. Before any work or troubleshooting begins a shock and arc flash risk
assessment shall be completed. Both assessments are described below.
1. Shock Risk Assessment
• Identify the shock hazards
• Estimate the likelihood of the occurrence of shock and the severity to determine if any
additional protective measures are required.
• 1-'se the "Hierarchy of Risk Control Methods" to determine what protective measures can
be used to reduce the hazard.
• Address the potential for human error
2. Are Flash Risk Assessment
• Identify if there is an arc flash hazard present
• Estimate the likelihood of the occurrence of an arc flash and its severity to determine if
any additional protective measures are required.
• Use the "Hierarchy of Risk Control Methods" to determine what protective measures can
be used to reduce the hazard.
• Address the potential for human error.
E. Arc Flash Risk Assessment and Label Information
1. An arc flash risk assessment was performed by Isle of Wight County in order to protect
personnel from the possibility of being injured by an arc flash when working on or near exposed
energized electrical conductors or circuit parts. This analysis is an engineering study and
provides the incident energy level and arc flash boundary for each piece of electrical equipment
in our facilities. This information will be placed on an Arc Flash and Shock Hazard Warning
Label.
Electrical equipment, such as switchboards, panelboards, industrial control panels,
meter socket enclosures, and motor control centers that are likely to require examination,
adjustment, servicing, or maintenance while energized will be field marked with a label
containing the following information:
• The nominal system voltage level for electrical shock protection
• The Limited and Restricted Approach Boundaries for electrical shock
• The incident energy level in (Cal;'Cm2) calories per centimeter squared at a working
distance of 18 inches
• The Arc Flash Boundary
(See Appendix A for appropriate selection of PPE and Appendix C for an example
of an Arc Flash and Shock Warning Label)
2. In lieu of an incident enera analysis: For electrical equipment that does not have an
are flash /shock hazard warning label; has been modified from the original engineering study or
if new equipment has been installed that has not received an Incident Energy Analysis, the
NFPA 70E Tables 130.7(C)(15)(a) for AC Systems and Table 130.7(C)(15)(b) for DC Systems
can be used to determine the appropriate PPE category. Table 130(C)(I5)(c) lists the appropriate
clothing and PPE for each category. Note: This Category "Equipment Based" Method requires
that the assumed available fault current capacities and fault clearing times associated to the
equipment to fall within those parameters listed in the text and notes included with the tables. If
it can be determined that the equipment has a greater than assumed available fault current
capacity or a longer than the assumed fault clearing times or the specific task that you are going
to do is not listed in the tables or the task to be performed is less than the minimum working
distance, then an Incident Energy Analysis shall be required.
F. LOTO Procedure
3
Lockout Tagout responsibilities, procedures and training requirements are outlined in the
Isle of Wight County Lockout/Tag Out, Hazardous Energy Control Policy. Chapter 1:
Personnel, Article XV, Section 15.9 of the County Policy Manual.
G. Personal Protective Clothing and Equipment
Electrical workers shall be provided with, and shall use, protective clothing and insulated
equipment that is designed and constructed to protect them from shock and are flash hazards.
1. Personal Protective Clothing (PPE)
• Electrical workers shall wear arc -rated clothing wherever there is possible
exposure to an electric arc flash above the threshold incident energy level for a
second-degree burn (1.2 cal. cm2]
• Are rated clothing shall meet one of the 3 conformity assessments as outlined in
NFPA 70E Article 130.7(C) (14) (c). Note; The product performance standard
used shall be marked on the APE or listed on an attached tag
• Arc rated clothing shall cover exposed areas as completely as possible. Shirts shall
be tucked into pants and sleeves rolled down
• Arc rated apparel shall meet the standard performance specifications described in
ASTM F 1506-10a
• Arc Flash and Shock Hazard Warning Labels shall be used to determine the
minimum required arc rated clothing and PPE necessary (See Appendix A for
PPE Selection Table Method for Incident Energy Exposure)
• Electrical workers shall not wear conductive articles of clothing or jewelry.
Examples of these conductive materials include but are not limited to: rings,
watchbands, bracelets, necklaces, and hanging metal frame glasses
• Electrical workers shall not wear underlays made of meltable fibers such as
acetate, nylon, polyester, polypropylene and spandex Note: (cotton shirts with a
blend of rayon are acceptable)
• Arc rated clothing shall be inspected before each use and if found damaged or
contaminated with grease, oil or combustible materials shall not be used
• Heavy duty leather footwear with composite protective toe
• Manufacturer's instructions shall be followed when arc rated clothing is cleaned
and repaired
2. Insulated Tools and Ladders
• Electrical workers shall use insulated tools or handling equipment, portable
ladders with non-conductive rails when working inside the restricted approach
boundary of exposed energized electrical conductors or circuit parts where
accidental contact might occur
Insulated tools shall be rated for the voltages on which they are to be used
• Insulated tools shall be designed and constructed for the environment to which
they are exposed to and the manner in which they will be used
• Insulating tools and equipment must be inspected for damage before each day's
use and immediately following any incident that could have caused damage
39
3. Gloves
• Voltage rated rubber insulated gloves with leather covers shall be worn together
for shock and arc flash protection
• Employees shall select the right size, length and voltage rating rubber glove
depending on the given nominal voltage that they might be exposed to Ex: Class
00 (500 v), Class 2 (17000) (See Appendix D for all voltage rated rubber
insulated glove classes)
• A visual and air test must be performed on rubber insulating gloves before each
use. Air testing is the process of blowing air into the glove, then trapping the air
by twisting the sleeve of the glove. The glove is then inspected for leaks. After
this is performed, the gloves shall be inspected for holes, cuts, discoloration and
thin spots. (Note: A manual hand pump may also be used to inflate glove).
• Insulating equipment with a hole, tear, puncture or cut, ozone cutting or checking,
an embedded foreign object, any change in texture including swelling, softening,
hardening, or becoming sticky or inelastic, or any other defect that could damage
the insulating property must not be used
• Voltage rated insulated gloves shall be electrically tested every G months from a
certified lab. OSHA CFR 1910.137 & Table 130.7(C) (7) (c) NFPA 70 E 2018
4. Test Instrument (Voltage Measurer)
• Only category III and IV test instruments shall be used
None contact voltage testers shall not be used
• Test instruments and leads shall be inspected before each use for any
physical damage
• Test instruments shall be tested on a known source to verify that it is
working correctly before any voltage measuring or trouble shooting begins
Overhead Power Lines
A. Work on overhead power lines and associated electrical equipment/components: Isle of
Wight County Employees, regardless of qualifications, shall not perform any work on or
over any overhead power lines or their associated electrical components whether
energized or de-energizcd. Should work be needed on this equipment, the local power
company controlling the overhead lines shall be notified.
B. Work near overhead power lines by unqualified personnel: Whether working in an
elevated position or on the ground, no conductive item shall be capable of coming closer
to unguarded energized contacts than that indicated below.
1. Workers shall never get themselves, their tools or equipment within (10) feet of lines
carrying between 600-50,000 volts.
2. For voltages to ground over 50kV the clearance shall be a minimum of ten (10) feet
plus at least four (4) inches for every 1 OkV (or partial 1 OkV increment) over 50kV.
3. Boom type lifting or hoisting equipment may come within b feet of power lines
clearance if in transit only with the boom lowered and no load attached.
Portable Cord and Plug Equipment
W
Note: The following provides general safety criteria for cord & plug type equipment. This
list of items should not be considered as the only items required on any specific piece of
equipment.
Electrical equipment defined as "cord and plug -type" electrical devices includes use of
extension cords. Examples of such portable cord and plug electrical equipment include
powered hand tools, powered bench tools, fans, radios, etc. A ground fault circuit
interrupter is required when portable cord and plug electrical equipment is used for
maintenance purposes or used in a wet area.
• Ground fault circuit interrupters (GFCI) shall be provided where required by
applicable codes or aws
• GFCI devices shall be tested in accordance with manufacturer's instructions
• Power cords shal not be stapled or otherwise hung in a way that may cause
damage to the out_-r jacket or insulation
• Portable equipment shall be used in accordance with the manufactures
instructions and safety warnings
• Portable plug and cord electrical equipment shall be visually inspected for
damage; wear; loose parts; deformed/missing pins; pinched, crushed, cracked
or spilt outer jackets or insulation; etc., before use. Equipment and/or cords
exhibiting any defects that could impact their safe use shall be immediately
removed and tagged out of service. This equipment shall be inspected and
repairel or discarded accordingly. Discarded equipment/cords shall be
rende, ed unusable prior to disposal
• Attachment plugs and receptacles shall not be altered or connected in a way
that would prevent the proper continuity of the equipment ground conductor.
Adapters may not be used if they interrupt the continuity of the grounding
conductor
• Only portable electrical equipment that is double insulated or designed for use
in wet areas may be used
• Employees that are wet or have wet hands may not handle portable plug and
cord electrical equipment. Personal protective equipment must be used when
handling portable plug and cord electrical equipment that is wet
• Where employees operate or use equipment supplied by greater than 125-volts
(15, 20, or 30 ampere circuits) GFCI protection or assured equipment
grounding conductor program shall be implemented
Alerting Techniques
The following alerting techniques must be used to warn and protect employees from
electrical shock hazards, burns, or failure of electric equipment parts.
• Safety Signs and Tags - Safety signs, safety symbols, or accident prevention tags are to be
used where necessary to warn employees about electrical hazards that may endanger them
• Barricades — Barricades are used in conjunction with safety signs where necessary to
prevent or limit employee access to work areas containing energized conductors or circuit
parts. Conductive barricades may not be used where they might cause an electrical
contact hazard. Barricades shall be placed no closer than the limited approach or arc flash
boundary whichever is furthest
• Attendants - If signs and barricades do not provide sufficient warning from electrical
hazards, an attendant is to be stationed to warn and protect employees
Labeling of Distribution E ui meet
The following information is provided to help comply with the labeling requirements of 2018
NFPA 70E_ Article 130.5 (H) and 2017 NEC 110.16.
41
• Electrical panels and service disconnects shall be properly identified and labeled with the
following "minimum" information: (electrical hazard warning label, the nominal voltage,
its purpose and where it is fed from)
• Each circuit breaker shall be numbered and the load identified on a clear, accurate legend
in each panelboard. Circuit breaker identification should be as specific as possible.
• All equipment with multiple voltages shall be labeled with multi -feed warning labels.
• Receptacle outlets protected by GFCI circuit breakers or downstream GFCI outlets shall
be identified as such with the labels provided by the manufacturer or by some other
means.
• Indicator lights and switches on control panels shall be properly identified, with their
purpose and properly maintained.
• Manufacturer's name, trademark or other descriptive marking or nameplates_ for
identification, shall not be removed or modified.
• Entrance to electrical rooms and outside electrical supply stations shall be properly
identified and have the appropriate warning labels present
• For specific label requirements including, format, color, size, and proper safety symbol to
use refer to ANSI Z535.4-2007 Standard.
Outside Contractors
A. Isle of Wight County Responsibilities:
1. Isle of Wight County shall inform contract employers of
a. Known hazards that are covered by NFPA 70E, that are related to the contract
employer's work, and the contract employer or its employee might not
recognize.
b. Any information about the installation of electrical equipment that the
contract employer needs to know, before making any assessments.
2. Isle of Wight County shall report any observed contract -employer -related violations
of NFPA 70E to the contract employer.
B. Contract Employer Responsibilities:
1. The contract employer shall ensure that each of his or her employees is instructed
in the hazards communicated to the contract employer by Isle of Wight County.
This instruction is in addition to the basic training required by NFPA 70E.
2. The contract employer shall ensure that each of his or her employees follows the
safe work practices required by NFPA 70E and safety -related procedures required
by Isle of Wight County.
3. The contract employer shall advise Isle of Wight County of:
a. Any unique hazards presented by the contract employer's work,
b. Any unanticipated hazards identified during the course of work by the
contract employer's that Isle of Wight County did not mention.
C. Documentation:
There shall be a written document of the meeting between Isle of Wight County and
the contract employer.
Preventive Electrical Maintenance
Isle of Wight County shall be responsible for maintenance of County electrical equipment.
The following preventative electrical maintenance items provide guidance on preserving the
condition of electrical equipment and installations for the safety of employees who work where
42
there are exposed electrical hazards. Only "Qualified Persons" trained in and familiar with, the
specific maintenance procedures and tests required shall work on electrical equipment.
• Maintain in good condition and up -date as necessary all single line diagrams for electrical
systems
• Exercise protective/ overcurrent devices according to manufactures instructions
• Ensure that electrical equipment is effectively grounded and bonded
• Ensure that "overcurrent protective devices" be maintained in accordance with
manufacturer's instructions or industry consensus standards
• Ensure that all electrica panels, covers and junction boxes are in place, in good condition
with all associated fasteners and latches secured, without any gaps larger than a !.4 inch.
(Nplo The use of sheet metal screws to fasten covers to electrical boxes is not permitted
• Check extension cords and cables for strain, brittleness cracks, frayed wiring, missing
ground prong or any damage that may present an electrical hazard
• Check electrical fan guards and make up air intakes for debris dust build up
• Provide overall good housekeeping in all electrical work areas
• Apply test or calibration decals to equipment to indicate the date performed and the
overall condition of equipment including any evidence of impending failure.
• Inspect circuits breakers annually or after a breaker has opened under a fault condition
• Document all repair, replacement and maintenance work
Note: For guidance on electrical maintenance frequency, methods and tests available refer to the
following sources:
NFPA 70B, ANSIINETA NITS, and IEEE 3007.2. NEMA Standard
Illumination
Illumination shall be provided for all working spaces about service equipment,
switchboards, panelboards, and motor control centers. Employees shall not enter these spaces
containing electrical hazards unless enough illumination is provided to perform work safely.
(According to the GSA General Service Administratiun Standard 2003, under Lighting 6.15,
Electrical and Generator Rooms shall have a minimum of 200 Lumens:'Square meter (L=lux) of
light).
Employees shall not-
• Reach into areas that are i}bstructed or lack proper illumination where an electrical hazard
exists
• Begin work until all necessary areas to perfun-n work safely have been observed
Employees shall:
• Consider evaluating a work area by wearing a tinted face shield to determine if additional
lighting is needed
• Provide temporary lighting when needed
Incident Investigation
The Safety Representative shall investigate electrical incidents and near misses to Isle of
Wight County employees and its sub -contractors. The investigation should include the
following:
• Gather information: Record the facts about the incident. Interview witnesses and others
involved.
• Analyze the facts: Perform a root cause analysis. Identify the incident causes and
contributing factors. Determine how the incident could have been prevented.
• Record the findings: Prepare a written report that describes who was involved, where the
accident occurred, when it happened, and what caused it.
43
• Act on the recommendations: Have management review the report and determine what
will be done to prevent similar accidents from occurring in the future.
Follow up: Ensure that appropriate corrective action was taken to prevent the incident
from occurring again. Report incident on OSHA form 301 if applicable.
APPENDIX A
SELECTION OF
PERSONAL PROTECTIVE EQUIPMENT
INCIDENT ENERGY EXPOSURE
PROTECTIVE CLOTHING AND PPE
<1.2
21.2 to 12
>12
s cm
cal, cm,
cal/cm-
Protectnre Clothing, non -melting (in accordance with ASTM
F 1506) or untreated natural fiber, long sleeve shirt and
X
pants or coveralls
Safely glasses
X
X
X
Hard hat
X
X
X
Hearing pnAectlon
X
X
X
Feather foolwear
X
X
X.
Rubber irt5 )WIng gloves witty leather protectors for arc and
X
X
X
shock protection
Arc rated long sleeve shirt and arc rated pants or arc rated
X
coverall
Ara rated face shield and arc rated balaclava
X
Arc rated arc Hash suit hood, jacket and pants
X
Undergarments shah be made of a non-mefl3ng material in
X
X
X
accordance with ASTM F 150B
`This table is for use only when an incident energy analysis has been completed If incident energy
exposure has not been determined, refer to NFPA 7CE-2018 Edition for PPE Category Method
Personal Protective Equipment
Simplified Approach
ARC RATED PPE
For Incident Energy Levels 12 Cal/cm2 and BELOW
Arc -rated clothing with a minimum are rating of .12 cal cm?
• Arc -rated long -sleeve shirt and pants
• or arc -rated coverall
• Arc -rated face shield and arc -rated balaclava (hood sock)
• Arc -rated jacket, parka, rainwear, or hard hat liner (AN)
Protective Equipment
• Hard Hat (e-rated)
• Safety glasses
• Hearing protection (ear canal inserts)
• Rubber insulating gloves with leather protector,
• Leather work boots with composite toe
Nate: Undergarments worn shall be made of non -melting material. Ex: cotton
AN - As needed (optional)
ARC RATED PPE
For Incident Energy Levels Above 12 Callcm2 to 40 Callcm2 (maximum)
Arc -rated suit with a minimum arc ratin of 40 cal cm'
• Arc -rated arc flash suit pants
• Arc -rated arc flash suit jacket
• Arc -rated arc flash suit hood
• Rubber insulating gloves with leather protectors
Protective Equipment
• Hard Hat (e-rated)
• Safety glasses
• Hearing protection (ear canal inserts)
• Leather work boots with composite toe
Note: Undergarments worn shall be made of non -melting material. Ex: cotton
APPENDIX B
APPROACH DISTANCES
(For SHOCK PROTECTION)
AC 4, DO
Approach Distances AC Voltage Systems
Approach to Energized Electrical Conductors or Circuit Parts for Shock
Protection.
(All dimensions are distance from energized electrical conductor or
circuit part to employee.)
Nominal
System
Voltage
Range,
Phase to
Phase'
LIMITED APPROACH RESTRICTED
BOUNDARY APPROACH
Exposed
Movable
Conductor'
BOUNDARY;
Exposed Includes Inadvertent
Fixed Movement Adder
Circuit
Part
Less than 50 Not Not N of S peci fie
Specified Specified
4
50 to 150
151 to 750
1Oft0in.
10 ft 0 in.
3 ft 6 in.
3 ft 6 in.
751 to 15 kV 10 ft 0 in. 5 ft 0 in.
Avoid Contact
1 ft 0 in.
2 ft 2 in.
15.1 kV to 36
10 ft 0 in.
6 ft 0 in.
2 ft 7 in.
kV
36.1 kV to 46
10 ft 0 in.
8 ft 0 in.
2 ft 9 in.
W
46.1 kV to
10 ft 0 in.
8 ft 0 in.
3 ft 3 in.
72.5 kV
72.6 kV to
10 ft 8 in.
8 ft 0 in.
3 ft 4 in.
121 kV
138 kV to
11 ft 0 in.
10 ft 0 in.
3 ft 10 in.
145 kV
161 kV to
11 ft 8 in.
11 ft 8 in.
4 ft 3 in.
169 kV
230 kV to
13 ft 0 in.
13 ft 0 in.
5 ft 8 in.
242 kV
345 kV to
15 ft 4 in.
15 ft 4 in.
9 ft 2 in.
362 kV
500 kV to
19 ft 0 in.
19 ft 0 in.
11 ft 10 in.
550 kV
For single-phase systems,
select the range that is equal to the system's
maximum phase
-to -ground voltage multiplied
by 1.732.
Approach Distances Direct -Current Voltage System
Approach Boundaries are from Energized Electrical Conductors or
Circuit Parts to the worker for Shock Protection.
LIMITED APPROACH RESTRICTED
BOUNDARY APPROACH
Nominal Exposed Exposed Includes Inadvertent
Potential Movable Fixed Movement Adder
Difference Conductor Circuit
Part
Less than 50 Not Not
V Specified Specified
Not Specified
46
50 to 300 V
10 ft 0 in.
3 ft 6 in.
Avoid Contact
301 to 1 kV
10 ft 0 in.
3 ft 6 in.
1 ft 0 in.
1.1 kV to
5
10 ft 0 in.
5 ft 0 in.
l ft 5 in.
kV
5.1 kV to
15
10 ft 0 in.
5 ft 0 in.
2 ft 2 in.
kV
15.1 kV to
45
10 ft 0 in.
8 ft 0 in.
2 ft 9 in.
kV
45.1 kV to
75
10 ft 0 in.
8 ft 0 in.
3 ft 2 in.
kV
75.1 kV
to
10 ft 8 in.
10 ft 0 in.
4 ft 0 in.
150 kV
150.1 kV
to
11 ft 8 in.
11 ft 8 in.
5ft 3 in.
250 kV
250.1 kV
to
'4.0 ft 0 in.
20 ft 0 in.
11 ft 6 in.
500 kV
500.1 kV
to
26 ft 0 in.
26 ft 0 in.
16 ft 5 in.
800 kV
APPENDIX C
ARC FLASH 1 SHOCK HAZARD WARNING
LABEL
Shows "arc flash
hazard" based on
incident energy
2018 70E 130.5(H) Equipment Labeling
1. Nominal System Voltage
2. Arc Flash Boundary
3. At least one of the following:
a. Available incident energy and the
corresponding working distance, or the arc
flash PPE category in Table 130.7(C)(15)
(a) or Table 1 30.7(C)(1 5)(b) for the
equipment, but not both
b. Minimum arc rating of clothing
c. Site -specific level of PPE
The owner of the electrical equipment
shall be responsible for the documentation,
installation, and maintenance of the field -
marked label.
IFA WARNING
Arc Flash and Shock Hazard
Appropriate PPE Required
0.21 Cal/cm2 918"
6 in Arc Flash Boundary
480 VAC Nominal System Voltage
42 inches Limited Approach Boundary
12 Inches Restricted Approach Boundary
Bus: A/C FIN Prot: LP -A CB11
900-242-6873 Analysis conducted by Leweilyn Technology 2014
WARNING
Arc Flash and Shock Hazard
Appropriate
PPE Required
7.5
cal/cm2 @ 18"
4 ft 7 in
Arc Flash Boundary
480 VAC
Nominal System Voltage
42 inches
Limited Approach Boundary
12 Inches
Restricted Approach Boundary
Bus: AHU-3, CM2 DISC Prot: Gen 1 MAIN CB
800-242-6673
Analysis conducted by Leweryn Technology 2014
Shows "shock
hazard" based
47
A
DAN GER
ENERGIZED WORK PROHIBITED
179
cal/cm2 @ 18"
31 ft 9 in
Arc Flash Boundary
480 VAC
Nominal System Voltage
42 inches
Limited Approach Boundary
12 inches
Restricted Approach Boundary
Bus: MAIN SWGR LINE SIDE Prot: MaxTrip Time QD2.0s
800.242-6673
Analysis conducted by Lewellyn Technology 2014
2017 NEC 110.16 requires labeling.
APPENDIX D
VOLTAGE RATED RUBBER INSULATED GLOVES CLASS
Glove Class
ASTM Labeling Chart
For Salisbury Linesmen's Rubber and SALCOR Protective Equipment
Class
Proof Test
Max. Use
Blanket,
Glove Label
Color
Voltage
Voltage
Line Hose,
ACIDC
AC/DC
Sleeve,
The label color
Covers
shows the
Label
voltage rating
00
d
SALISBURYINBRTH
,wsvSOTM ...�.. o+au
Beige
2500/10 000
5001760
CLAss
04
10 cu�ssM U$E%q isaOO wn�c �
TYPE1
0
Red
5 000120 000
1,000l1.500
d
1
10 000140 000
7 500111.250
ClAss
SALISSURYINORTH
wearSI .«�.. TYPE
1 q EI
White
1
' MAX VSEvoirl-Sa�+WAC
TYPE1
oao
n 000l2s 500
Pi¢+
�-L+�Sv�L4TMYeIIoW
RYlNORTH2o.o0or5o
(10—SALI,S—BU
C
rdUS,V, 47 M
TPE'
3
Green
30 000160 000
26 500/39.750
+= ��
RY aoRT
I=E
4
40,000/70,000
36,000/54,000
¢
SALISSURYINORTH
0
Orange
a
'Maximum use DC voltage is not part of any ASTM specification. Maximum use DC voltages are valid in
reference to IEC 903 only Type Ion all labels designates natural rubber Type 11 designates SALCOR UV
and ozone resistant equipment
S
APPENDIX E
START
FLOW CHART
FOR DETERMINING WHEN AN ENERGIZED
ELECTRICAL WORK PERMIT IS REQUIRED
WhXed
Wil the
irpe c" isequipment
be
to be perputUn
an ekctrica IV
Follow Companies
What is
Are there
Will any physians
ufewalkcondition?
tockoutjiagoulProceOutr
the voltage
exposed Ilve
be dare, such or
Disconnectedlevel?
so volts
Yes
tightening coor
Yet locked out
Yes2
parts?
removing at
* Testedcompo+
Gi ounded
< SO Volts
No
No
Nil
The decision to
de-energtte
should include
Is the
consideration of
Apply good
equipment now
the capacity of the
malmenanct
Re
iiefertoArcclashandShod
in an electrically
practices and
Hazard Ladel or Annex D For , -PE
Hazard label ar Anne: D for PPE
safe work condition?
electriat source
Protect the
requirements
requirements.
and arse overcurrent
electrical systems
• D{smnnettod
Protection Ituse
No • Locked out
or circuit breaker)
and parts warn
He trier zed EreEtrical
it
1°wR
E ued Dearkal Work Permit
• Tested
belweenthesource
mechanical
WorkPermilrow jed
required
•Ciroundex!
and the worker-
damage.
Yes
Proceed to Work
Test Before Touch Identify the Hazards Follow All Safe Work Practices That Apply SAFETY
APPENDIX F
RISK ASSESSMENT FLOW CHART
Simplified Risk Assessment Flaw Chart
r� r
- - Iniu:lesumatedrak
l' T ij..kj
estimated r ALW raked
esdmated restdwlmked
1'lliklri
a eftied nsAaWed
Chapter 7: Miscellaneous — Employee Related
ARTICLE II
Emergency Conditions and Unexpected Closings
(Adopted Febrteaq 19, 2015, Revised July 1, 2017, Revived July 1, 2019)
Section 2.3 (Adopted February 19, 2015, Revised July 1, 2017, Revised July 1, 2019)
Operations When County Facilities Are Closed During Emergency or
Unexpected Conditions
Employees Required to Work When County Facilities Are Closed
Twenty-four hour employees, including Fire, Emergency Medical Services, Sheriffs Office, and
Emergency Dispatch, report to work regardless of facility closings and emergency conditions.
There is an increased need for their services during emergencies and thus are exempt from this
policy. Employees whose
positions have been designated as Essential undev Chapter 7, Article III, Emergency Response
and Sheltering, Section 3.1 Assignments, also report to work on a regular schedule or as
instructed by their supervisor, unless their supervisor instructs them not to report. Employees
who are assigned to emergency response teams shall report as instructed or scheduled if
in accordance with
Chapter 7, Article III, Emergency Response and Sheltering, No other employees are expected to
report to work unless they are instructed to do so by their supervisor.
Employees Who Do Not Report to Work as Instructed When _County Facilities Are
Closed
When an employee has been notified to report to work during an emergency situation, reporting
is mandatory unless the absence has prior approval by his/her supervisor or department director.
!Those -e Employees refusing to report to work will be subject to disciplinary action up to and
including termination. Please reference the Emer-.,eney Response and Sheltering PoliIII Chapter
7, Ar-tiele M of the County Pokey Manual Chapter 7, Article III, Emergency Response and
Sheltering, Section 3.7, Exemption from Disaster Assignments for a listing of exemptions from
any or all emergency response duty.
Y
ARTICLE III
Emergency Response and Sheltering
(Adopted April 2, 1998; Revised May 6, 2004, July 12, 2007, Revised November 5, 2008,
October- 18. 2010. Revised July 1, 2019)
Section 3.1 (Revised July 1, 2019)
Assignments
All County employees are obligated to report for duty during a state of emergency when called upon.
Each Department Director is responsible for determining which positions are considered essential
personnel and non -essential personnel.
Essential Personnel are defined as those providing services which must continue regardless
of or pursuant to a state of emergency including, but not limited to the following functions:
0
a. Work units providing immediate assistance to the public for the provision of public safety, public
utilities services, and/or similar activities on a twenty -four-hour basis.
b. Operation and maintenance of equipment essential in clearing highways, roadways, streets, and
parking lots of snow or other debris.
c. Dissemination of essential information to the public on a continual basis regarding road
conditions, shelters, or other emergency services.
d. The County Administrator or his designee, depending on the nature of the emergency, may declare
other services essential to County operations.
Non -essential personnel are defined as those not designated as essential in providing regular
County services which must continue regardless of or pursuant to a state of emergency. Non-
essential personnel are assigned to Emergency Response Teams for shelters or other duties during an
emergency.
"Essential Personnel" will be are required to report to work in an emergency situation. "Non-
essential Personnel" are required to report to work in an emergency only if they receive an
assignment to shelter or other duty. A list of peFsefmel assignments must be """`'" the EffieF#eAG
•.., ,
DepaAffient fflu-st-h-e- notified immediately-. Additional employees may be called for duty in the event
the County Administrator or his/her designee determines it necessary.
Section 3.2 (Revised Octobet• 18, 2010, AtlY 1, 2019)
Notification of Disaster Response Assignments
Febm^^: 1 ^, %ch-e., neeessaity. The Human Resources Department will notify each employee of
their designation as either essential or non -essential personnel, as well as notify non -essential
personnel of their Emergency Response Team assignment, during onboarding or when a change
to their designation or team assignment is made.
SITUATION RE_PQ_R__:_P_MQ_ IS MANDATORY UNLESS THE ABSENCE HAS
REF SPiG TO R GPOWP T-Q WORK WILL BE SUBJECT TO T1ISCIT)T TAT A D V A (`T_TC I T Tb
TO AND TA1G UD=INGTE MPI A TION S !�TTON 3.7 FOR A C-20— -P- 1 CT1 LISTING
OF EXEMPTIONS FROM DISASTER ASSIGNMENTS. When an employee has been notified
to report to work during an emergency situation, reporting is mandatory unless the absence has
prior approval by his/her supervisor or department director. Those refusing to report to work will
be subject to disciplinary action up to and including termination.
Note: See section 3.7 for a complete listing of exemptions from disaster assignments.
Section 3.3 (Revised November S, 2008, July 1, 2019)
Shelter or Other Emergency Response Team Assignments
r r r _
■ - -
■ ■
51
eaek employee assigned is givea a sepy of the Gounty Policy Manual, Chapter- Affiele
7 7
Eknergenray Response and Sheltering.
If an emergency occurs, and Emergency Response Teams are activated, shelter or other disaster
response assignments will be made and will remain in effect until rescinded or ^,,.,ngesare mad
-
in writing The ankipated work period for- Shelter or diSB5WF response assignments will eensist
of—ml 2 hour shifts. The County; reserves the right to assign or reassign employees to
shelters or other activities and to adjust work periods, as it deems appropriate based on need.
Shelters will remain open as long as warranted by the emergency. After the first seventy-two (72)
hours of the disaster, the County will attempt to release employees to normal operations.
Employees assigned to shelter duty will be required to attend shelter training as needed.
a. . In the event shelters are
activated, non -essential employees will be notified of their assigned:
1. Shelter location and anticipated shift.
2. Designated County contact's name and " b! contact information.
3. Shelter Manager's and Alternate Shelter Manager's name
and applie- contact information.
b. A44--Shelter Managers and altematemanages will be provided with: the
werlaeleph9ne number-, and heme telepherie number of empleyees assigned to their
1. The name and work contact information of employees assigned to their
respective shelters.
2. Designated County contact's name and contact information.
c. Department Directors will be provided with a list of their employees who are and
them assigned to shelter or other Emergency Response Team duties. assignment !eeatien.
Section 3.4 (Revised July 1, 2019)
Notification to Report to Shelter or Other Disaster Response Assignment
In the event it is necessary to activate employees during emergency conditions, €employees will
be given as much advance notice to report for duty as possible based upon the immediate or
potential need to activate personnel, as dictated by the emergency situation.
a: Alert and Standby Procedures:
Essential Personnel:
i Managers or their designees will immediate15 notify by telephene—afl their
employees to be on standby and remain alert for further instructions.
52
3. if employees have any uneei4aiaty or- any questions regarding disaster- aetivation
eaneelled. Lack 99notiee will not be aeeepted as an ex -ease, f-ar-Het reporting. -
Non -Essential Personnel:
Emergency Response Team members will be notified through IW Alert message and/or
official County email when they are raised from standby to alert status. When on alert
status, employees are responsible to monitor messages from IW Alert and County email
for further instructions and be ready to report for duty when activated.
h-. Repert for Duty
Activation Report for Duty:
When it is determined that personnel will be activated:
Essential Personnel:
Managers or their designees will notify their essential employees of their assignment and
the time and location to report for duty.
Non -Essential Personnel:
Emergency Response Team members will be notified through IW Alert message and/or
official County email when they are raised from alert status to Activated. Activated employees
will be notified of the designated work location and the specific time they are to report.
Department Directors will be notified when their personnel have been activated
for Emergency Response Team duty.
Lack of notice will not be accepted as an excuse for not reporting.
z Normal Work Day:
If notification to report for duty is received during the normal workday, employees may
be excused from work to take care of personal matters before reporting, time permitting.
Section 3.6 (Revised November S, 2008, July 1, 2019)
Compensation
Those employees called to duty during an emergency shall be compensated in accordance with the
following County policy:
Exempt employees in positions that normally require after hours emergency response (i.e.,
Emergency Services, E-911) will not be compensated for time worked outside of normal business
hours; however, all other exempt personnel required to work outside of normal business hours will
be eligible for compensatory time at the straight time rate off equal to the number of hours worked to
be taken at another time. If the employee is unable to utilize the compensatory time within 90 days,
straight time pay may be approved by the County Administrator.
Nonexempt employees in positions that normally require shifts operating twenty-four (24) hours per
day, seven (7) days per week (i.e., Emergency Services, E-911) will not receive additional
compensation for time worked during an emergency unless as otherwise provided by this policy or
the FLSA; however, all other non-exempt personnel working outside of normal business hours will
53
be eligible for overtime pay at a rate of time and one half. Non-exempt personnel working at an
emergency shelter when county facilities are closed will be paid at the rate of time and one half for
all hours worked at the shelter, in addition to being paid their regular pay for regular hours worked.
Non-exempt personnel working an emergency assignment including shelter duty while county
facilities are open for business shall be paid their regular working hours and will not receive
additional compensation for time worked during an emergency unless as otherwise provided by this
policy or the FLSA.
Nonexempt employees called to duty after their normal working hours shall receive no less than two
(2) hours' compensation, regardless of the actual time spent at the shelter. Exempt employees will
earn no less than two (2) hours compensatory time.
To be eligible to receive compensation, employees must:
a. Keep a daily record of time worked using check in/out logs at the work location and on their
timesheets.
b. Transmit all the completed official forms along with the employee's copy/copies of the
appropriate forms to the onsite manager for verification and approval before leaving the worksite.
:phe managL-F-wi11 Fettim the veffiried- feFms to the employee's DepaFtment Dir-Antnr- within four. days of
r-eeeipt-
ARTICLE IV
Parks and Recreational Facilities
(RevisedDecember 15. 2005; August 21, 2009; November 18, 2010, May 12, 2011,
May 17, 2018, May 16, 2019)
Section 4.0 (Revised December 15, 2005, May 17, 2018, May 16, 2019)
Facilitv Usa e & Rentals Carrollton Nike Park
Otelia J. Rainey Community Center, Tyler's Beach
Park and Fort Boykin's Historic Park
Application and Fees
Anyone wishing to rent out any of these facilities must fill out an
Application/Permit form at Nike Park and fees must be paid up front in
order to hold the area. For additional information, please call (757) 357-
2291 between the hours of 9:00 a.m. and 5:00 p.m.
There will be no refunds, unless cancellation is made by Parks and Recreation. In
appropriate cases, upon certification by the Director of Parks & Recreations, the County
Administrator is authorized to grant a waiver of facility usage and rental fees. Inclement weather
will not result in a refund unless Parks and Recreation facilities are closed.
Pursuant to Code of Virginia Section 15.2-1806 (1950, as amended) the
Board of Supervisors is authorized to fix fees for County parks and
recreation facilities. The Board hereby delegates to the County
administrator the authority to set such fees on an annual basis.
The Director of Parks and Recreation in conjunction with the Director of
Budget and Finance will review the County's facility usage fees
annually and make a recommendation to the County Administrator.
Fees for facility usage will be posted on the County's website and will
be made available to the general public through the Parks and
Recreation Department.
54
Carrollton Nike Park:
Picnic Areas -
Rental hours 8:00 a.m. until Dusk (30 minutes before dark) Area A
(Shelter) maximum of 200 participants Area B (Woods) maximum
of 100 participants
Note: Groups over 200 participants must meet special
requirements and special authorization is required (Must rent
both A & B areas).
Recreation Hall -
Rental areas 8:00 a.r i. until 10:00 p.m. (Setup and take down time must
be included in the tirae of rental)
Meetings -Maximum of 100 participants
Banquet - Maximum of 80 participants
All rental fees must be paid in full at the time of reservation.
Reservations made less than 2 weeks prior to rental must be paid in
cash, money order or cashier's check. Renters are also responsible for
cleaning tables and placing materials in the trash receptacles. Failure to
do so may result in revocation of future use privileges.
Athletic Fields (Softball/Baseball) -
Payment in full must be made at the time of reservation for the use of
the fields. If fund raising rules apply payments for team registration and
lights are to be made 2 days prior to tournament. Day use (9:00 a.m.
until dusk - 30 minutes before dark)
SPECIAL NOTES: Fields will only be prepared by the Department of
Parks and Recreation. Parks & Recreation reserves the right to cancel
the use of the field at any time due to inclement weather conditions or
due to unanticipated circumstances.
Otelia J. Rainey Communi , Center
Rates for the use of Otelia J. Rainey Community Center's Shelter and
Recreation Hall are the same as the Nike Park rates.
Listed below are the maximum number of participants. Shelter -
Maximum of 50 participants
Recreational Hall - Maximum of 36 participants Fort Boykin's Historic
Park
55
Rates for the use of Fort Boykin's Historic Park's Shelter are the same
as the Nike Park rates. Listed below are the maximum numbers of
participants.
Shelter — Maximum of 50 participants
Section 4.7
(Original Section deleted and new Section 4.6 adopted November 18, 2010, May 16, 2019)
Park Concessionaires (Carrollton Nike Park, Otelia J.
Rainey Community Center, Tyler's Beach Park and Fort
BoWn's Historic Park
a. Intent
To allow outside organizations the opportunity to sell or vend
concessions inside the p?rks.
b. Process
Vendors will make application to the Department of Parks and
Recreation to set up concessions in the park.
The Director of Parks and Recreation will evaluate the applications
and ensure that all local and state laws and guidelines are adhered
to.
The fees will be set based upon the type of event.
The concessions application will not apply to The Isle of Wight
County Fairgrounds. Vendor fees for the County Fair will be set
by the Isle of Wight County Fair Committee.
NO REFUNDS FOR ALL OR A PORTION OF A FEE FOR ANY REASON.
C. Guidelines
All events must be open to the public.
Vendor will be required to provide proof of insurance with the
County of Isle of Wight Named as additionally insured for the
amount of $1,000,000 per occurrence. The amount of insured may
go up depending on the nature of the event. Additionally the
sponsor must indemnify Isle of Wight County from any claims
related to the event.
Vendor is responsible for having all tent flame retardancy
certificates inspected and temporary use permits for all tents over
800 square feet from the County's Department of Inspections.
56
Vendor is required to provide proof the Department of Parks and
Recreation that all food vendors have obtained Health Department
permits.
All vendors must have a permit from the Department of Parks and
Recreation to sell wares or food on park property.
Vendor's setup and location must be approved the Director of
Parks and Recreation.
Vendor is responsible for providing a list of all items for sale and
prices.
ARTICLE XII
Isle of Wight County Public Utilities Pro Rata Share Policy
(Adopted December 18, 2014, Revised May 16, 2019)
I. PURPOSE
To implement the Department of Utilities
Services/Public Utilities Division (PU) utility systems in a master
plan approach, it is periodically necessary to coordinate long term
Utility Improvements with private development initiatives. PU
may require a private developer to install within their Utility
Improvements additional capacity and/or Betterment
Improvements to serve off -site parcels of land or correct existing
facility deficiencies in accordance with the County's Water and
Sewer Master Plan, or as determined by PU. The Public Utilities'
Pro-Rata Share Policy establishes general standards and
procedures by which a private developer may be reimbursed for
their costs associated with the design and construction of on -site
and/or off -site water and/or sewer (utility) improvements required
to provide the requested additional capacity and/or Betterment
Improvements. A developer may be eligible for reimbursement
when the cost exceeds the developer's obligations in accordance
with the procedures established in Exhibit A, Public Utilities Pro-
Rata Share Procedures, and as determined by PU.
II. DEFINITIONS
For the purpose of this PU Pro-Rata Share Policy, the following
terms are defined as follows:
A. BETTERMENT IMPROVEMENTS: Utility Improvements to correct
deficiencies and/or additional work as directed by the PU beyond the First
Developer's (defined below) project requirements as specified in the PU Pro -Rats
Share Procedures. Any betterment work shall be related to the facilities to be
installed and/or facilities rehabilitated by the First Developer.
B. DEVELOPMENT PLAN: A site plan, subdivision plan, and/or engineering plans
57
submitted to the County for approval. The plan or plans must contain the proposed
water and/or sewer improvements required to serve the Developer's project.
C. EXISTING DEVELOPMENT: A parcel of land that meets all of the conditions 1
through 3 or is designated as condition 4 below and does not exceed the
installation of greater than five (5) sewer laterals and/or five (5) water services or a
flow greater than ten (10) percent of the total Utility Service Area (defined below)
flows:
1. The parcel of land is within the Utility Service Area of those Utility
Improvements designed and installed by the First Developer; and
2. Physical in ,provements have been constructed upon the parcel of land or
Developm :nt Plan(s) for physical improvements have been approved by
the Coui kty and remain valid (physical improvements do not
include parking lots, temporary or out buildings, fences,
landscapin;, etc.); and
3. The cons .ruction of the physical improvements or the approval of
Developr lent Plan(s) have been obtained prior to acceptance by PU of the
First D, :veloper's Utility Improvements.
4. A parcel of land is undeveloped and cannot be subdivided nor developed for
any use other than for (1) single family residence shall be considered an
Existing Development.
The determination of Existing Developments is made by PU
through the review of Real Estate files, Development Plan
approval dates, and/or any other County records that
establishes an Existing Development. This information will be
reviewed for all parcels of land which may lie within the
Utility Service Area.
D. FIRST DEVELOPER: A subdivider, developer, individual land owner or
Government department or agency that is required to design and install certain
Utility Improvements providing additional capacity and/or Betterment
Improvements in accordance with the County's Water and Sewer Master Plan or as
directed by PU.
E. MASTER PROJECT PLAN: A proposed site plan and/or a subdivision plan
which shows, as a minimum, street alignment, proposed land uses, and water
and/or sewer improvements. This plan must be for the entire proposed project area,
not individual sections, and must be in compliance with the County's Water and
Sewer Master Plan, or as directed by the PU.
F. ON -SITE PARCELS: The parcel(s) of land subdivided or developed by the First
Developer.
G. OFF -SITE PARCELS: All parcels of land within the Utility Service Area of the
Utility Improvements made by the First Developer that are beyond the boundaries
of the First Developer's parcel(s) of land.
H. PRO-RATA SHARE PERCENTAGE: The proportionate impact each
development's calculated flows will have upon the total flow of water and/or
sewage to be transported by the Utility Improvements installed by the First
Developer. Said proportionate impact is to be expressed as a percentage of the total
flow.
PRO-RATA SHARE REIMBURSEMENT: The Pro-Rata Share due to the First
Developer by any Subsequent Developer paid into an Agency Fund Account to be
released by the County to the First Developer.
J. PRO-RATA SHARE: The proportionate cost of the Utility Improvements made
by the First Developer for which the First Developer and each Subsequent
Developer within the Utility Service Area of such improvements receive a service
benefit. Said proportior ate cost is to be determined by applying the Pro-
Rata Share Percentage to the total cost of the improvements made by
the First Developer.
K. SUBSEQUENT DEVELOPER: A subdivider, developer or government
department or agency, including the County, who's succeeding development is
within the Utility Service Area of those Utility Improvements designed and
installed by the First Developer and will benefit from any additional capacity
and/or Betterment Improvements installed by the First Developer.
L. UTILr rY SERVICE AREA: On -site and Off -site parcels of land and/or portions
of l arcels of land to be served or intended to be served by the Utility
Imp •ovements proposed by the First Developer within the County's Water and
Sel ver Master Plan, or as directed by PU.
M. UTILITY IMPROVEMENT(S): Water and/or sanitary sewer improvements
designed and constructed in accordance with the County's Water and Sewer
Master Plan and/or as approved by the PU, which is to be dedicated to the County
and owned and operated by the County.
For other definitions pertaining to Subdivision and Developments,
refer to the County's Subdivision and/or Zoning Ordinance.
III. APPLICATION OF POLICY
A. GENERAL: PU may direct a developer to install additional capacity or
Betterment Improvements within their proposed Utility Improvements to serve
both On -site and Off -site parcels of land. Each Subsequent Developer whose
development is within the Utility Service Area of the Utility Improvements, made
by the First Developer, shall pay into an Agency Fund Account their Pro-Rata
Share of the cost of such improvements on the specific utility capacity installed,
which shall be disbursed to the First Developer upon written release by the County
from the Agency Fund Account.
IV. COST PARTICIPATION DETERMINATION:
As part of the Development Plan review process and as specified
in the PU Pro-Rata Share Procedures, attached hereto as Exhibit A
and incorporated by reference herein, PU will implement the
following steps in the determination of any potential cost
participation agreements:
A. Determination of Utility Service Area(s);
B. Pro-Rata Share eligibility determination;
C. Utility Improvements and Betterment Improvements estimated cost calculations; and
D. Utility Service Area Pro-Rata Share(s) calculation.
59
The above procedures will establish the utility requirements of the
First Developer and any Subsequent Developer cost participation.
V. SUBSEQUENT DEVELOPER COST ALLOCATION
Subsequent Developer(s) shall be required as a condition of their
subdivision or Development Plan approval to pay their Pro-Rata
Share costs of the Utility Improvements installed by the First
Developer. The Subsequent Developer will be notified of their
cost obligations subsequent to a pre -development meeting with
PU, a zoning reclassification application review by PU, or any
other indication of development of a parcel of land by which a
Pro-Rata Share can be determined by PU. PU shall provide a
formal notification of the Subsequent Developer's Pro-Rata Share
obligations, stating the amount due, via email and/or letter with
copies to the Goner -a! QeFviee-s Utilities Services Director, the
Department of Planning and Zoning, and the Department of
Inspections as part of the plan review process. The County will not
issue a Development Plan approval or issue a land disturbing
permit, whichever is first, to a Subsequent Developer until such
time that an Agency Fund Account has been established with their
Pro-Rata Share, or estimated Pro-Rata Share, for the Utility
Improvements and deposit made into the account. The Agency
Fund Account established shall name the First Developer as the
beneficiary and provide the provision for naming the County as
the authority to release the Agency Fund Account funds to the
First Developer. PU will notify the Departments of Planning and
Zoning and Inspections once the Subsequent Developer has
fulfilled its Pro-Rata Share obligations.
VI. REIMBURSEMENT
The First Developer may receive reimbursement after all of the
following conditions have been met:
A. The Utility Improvements have been installed by the First Developer in accordance
with approved Development Plans.
B. The First Developer has dedicated and recorded all easements and/or parcels to the
County for the County's operation and maintenance of the Utility Improvements
C. PU has accepted the improvements into the County's utility system.
D. The First Developer has submitted to PU certified documents, which serve to
verify the total cost expended in designing and installing the Utility Improvements.
E. The Subsequent Developer's Development Plan has been submitted to the County
for approval within fifteen (15) years of PU's acceptance of those Utility
Improvements installed by First Developer into the County's utility systems.
60
F. The Subsequent Developer has submitted to the County a Development Plan for
review in accordance with the County's Subdivision and/or Zoning Ordinance, and
the County's Water and Sewer Master Plan or as directed by PU and has deposited
its Pro-Rata Share into the Agency Fund Account.
VII. AGREEMENT
All improvements by the First Developer that provide for
additional capacity or Betterment Improvements as directed by PU
and set forth in this PTJ Pro-Rata Share Policy shall require the
execution of a co., t participation agreement (Betterment
Improvements), Pro- Rata Share agreement, or other type of
agreement as requires' by the County specifying the required
improvements, cost al ,ocations, service area, agreement term, and
other necessary terms, which shall be executed by the First
Developer and the County.
VIII. BONDS/SURETY
A performance and payment surety shall be provided by the First
Developer, in a form and amount acceptable to the County prior to
commencing any Utility Improvements by the First Developer
within or on facilities currently owned and operated by the
County. All improvements to be installed or performed by the
Developer within their development and currently not owned
and/or operated by the County shall be bonded in accordance with
the procedures set forth in the applicable County's Ordinance.
IX. INSURANCE
The First Developer shall purchase and maintain the appropriate
insurance coverage, as stipulated in the agreement, prior to
initiating any work within or on facilities currently owned and/or
operated by the County and shall name the County as an
additional insured.
X. AUTHORIZATION
Each party signing an agreement pursuant to Section VII of this
PU Pro-Rata Share Policy represents and warrants that he or she is
duly authorized and has legal capacity to execute and deliver the
agreement and agrees to provide evidence of such authority and
legal capacity upon the other party's request. Each party represents
and warrants to the other that the execution and delivery of the
agreement and the performance of such parry's obligations
hereunder have been duly authorized and that the agreement is a
valid and Iegally binding on such party and enforceable in
accordance with its terms.
31
By adoption of the PU Pro-Rata Share Policy by the County's
Board of Supervisors, the County Administrator shall have
authorization to execute any agreement on behalf of the County
that does not require the expenditure of County funds or where
County funds were previously adopted within a County Capital
Improvement Budget for the specified type of improvements
provided in the agreement. Where County funds were not
previously adopted in a Capital Improvement Budget and are
required to be appropriated for the
County's participation in any Utility Improvements set forth in an
agreement, action by the County Board of Supervisors will be
required.
XI. TERM OF PRO-RATA SHARE AGREEMENTS
Each Pro-Rata Share Agreement shall have a term of fifteen (15)
years or until such time the First Developer is fully reimbursed per
the procedures provided within this policy, whichever is the
earliest date. At no time shall a Pro-Rata Share Agreement extend
beyond fifteen (15) years of the County's acceptance of those
utilities installed by the First Developer into the County's systems.
XII. COUNTY CONNECTION AND AVAILABILITY CHARGES
All County utility connection and availability charges remain in
effect in accordance with the County's Code of Ordinances and as
provided in the County's Operating Budget Fee Schedule, as
adopted by the County's Board of Supervisors, and on file in the
County Administration Office. No abatement or reimbursement of
connection and/or availability charges will be considered under
this PU Pro-Rata Share Policy.
XIII. OTHER REGIONAL UTILITY IMPROVEMENT AGREEMENTS
The County reserves the rights to enter into other forms of
agreements, which are beneficial to the County for the purpose of
constructing regional Utility Improvements and/or to promote
economic development initiatives.
XIV. UNIQUE AND NON -CONFORMING SITUATIONS
In the administration and enforcement of this PU Pro-Rata Share
Policy, PU shall have the discretion to apply the general principles
expressed herein and/or if necessary develop procedures which
would address any unique, non -conforming situation which may
arise.
62
EXHIBIT A
ISLE OF WIGHT
COUNTY PUBLIC
UTILITIES
PRO-RATA SHARE PROCEDURES
I. GENERAL:
In support of the County's adopted Public Utilities Pro-Rata Share
Policy, the following establishes the standard procedures for:
A. Determination of Utility Service Area(s);
B. Pro-Rata Share eligibility determination;
C. Utility Improvements and Betterment Improvements cost calculations;
D. Utility Service Area Pro-Rata Share(s) calculation;
E. Agreement;
F. Final determination of Utility Improvement costs;
G. Collection of allocated cost shares from Subsequent Developers;
H. Reimbursement of allocated costs shares from Subsequent Developers to
First Developer; and
I. Unique and non -conforming situations.
One (1) or more types of water and/or sewer (utility)
improvements may qualify the First Developer to receive
Pro-Rata Share reimbursements or reimbursements for
requested Betterment Improvements. These procedures, and
any subsequent amendments thereto, are hereby
incorporated into the PU Pro -Rats Share Policy as if fully
set forth therein.
II. DETERMINATION OF UTILTY SERVICE AREA (S)
The First Developer shall meet with representatives of the
County's PU in the pre- development process to discuss
their Master Project Plans Utility Improvements and to
determine whether the proposed Utility Improvements
comply with the County's Water and Sewer Master Plan, or
other requirements by PU. The County may require the First
Developer to provide Utility Improvements in accordance
with the County's Water and Sewer Master Plan which may
M
serve both on -site and off -site parcels of land and provide
additional capacity and/or Betterment Improvements.
Based on the pre -development meeting(s), the First
Developer shall submit final development Master Project
Plans delineating a Utility Service Area for each Utility
Improvement. The approved service areas shall include all
parcels of land intended to be served by each respective
utility. Should PU require the Utility Improvements to
provide additional capacity for off -site parcels, the service
area maps for each Utility Improvement providing
additional capacity will be the basis for the Pro-Rata Share
estimated cost calculations.
III. PRO-RATA SHARE ELIGIBILITY DETERMINATION
Utility Improvements requiring additional capacity to serve
subsequent developments beyond the First Developer's
capacity requirements will be considered as eligible for a
Pro- Rata Share Reimbursement to the First Developer.
Should any Utility Improvement not provide additional
capacity or not require an increase in facility size beyond
that required by the First Developer, the Utility
Improvement will not be considered for any Pro-Rata Share
Reimbursement. If a Utility Improvement does not require
an increase in facility size but may be installed at a deeper
depth to serve off -site parcels, such as gravity sewer mains
for example, the Utility Improvement will be considered for
a Pro -Rats Share Reimbursement.
The County's PU may require the First Developer to install
utility services/laterals from their facilities to Existing
Development along the First Developer utility corridor. The
First Developer shall install such services/laterals without a
Pro-Rata Share Reimbursement if the number of services
does not exceed five (5) sewer laterals and/or five (5) water
services. The First Developer shall not be eligible for Pro-
Rata Share Reimbursement if the Existing Development
does not create the need to upsize any of the First
Developer's proposed facilities to transport Existing
Development.
In addition, PU may require the First Developer to provide
Betterment Improvements within a facility beyond what
would normally be required to meet the First Developer's
capacity requirements or be required by regulatory and/or
County standards. If the Betterment Improvements would
mo
not be normally installed within the First Developer's
Utility Improvements' installation or rehabilitation, the
Betterment Improvement would be considered for a direct
reimbursement from the County. Available funding within
the County's Utility Fund Capital Budget shall be required
for any direct reimbursement upon the completion of the
work. Examples of a Betterment Improvements beyond the
First Developer's requirement would be the replacement of
a fixture within a sanitary sewer pump station which is not
in the necessary upgrades to meet the First Developer's
needs and/or the installation of additional water and/or
sewer improvements for Existing Development beyond the
requirements stated above.
IV. UTILITY IMPROVEMENTS AND BETTERMENT
IMPROVEMENTS COST CALCULATIONS
Upon the determination of Utility Improvements eligibility
for a Pro-Rata Share Reimbursement, the First Developer
shall submit to PU preliminary estimated costs for each
eligible Utility Improvement, a separate estimated cost for
any required Betterment Improvement, and a separate
estimated cost for any utility service/lateral beyond the first
five (5) water and/or five (5) sewer services/laterals. PU
will review the submitted cost estimates and provide written
notification to the First Developer, via email and/or letter,
providing the County's acceptance or comments on the
submitted calculations. The First Developer may request to
meet with representatives of PU to discuss any concerns
with the County's final calculations. Upon agreement, the
submitted cost estimates will serve as the initial basis for
determining the Pro-Rata Share calculations.
The following incidental costs may be included as part of the cost
calculations:
■ Bonds and permits
■ County plan review fees
■ County inspection charges
■ Finance charges
The following specific costs that are not reimbursable include, but
are not limited to:
■ Other miscellaneous fees (e.g. Attorney fees, recordation fees).
■ L'' ilit3� lmI ..t:..... ...... .. .. f4�!r- „a to the Ce, n, y fugh-,i-L--and Use pplicat n.
■ County Utility Connection and Availability Charges.
■ All costs associated with the installation of the first five (5) water
services and/or first five (5) sewer laterals.
65
V. UTILITY SERVICE AREA PRO-RATA SHARE (S) CALCULATION
The following will provide for the determination of Pro-Rata
Share for each specific Utility Improvement:
A. Sanitary Sewer Pump Station, Sewer Force Mains, and Gravity Sewer
System:
Should the County require the First Developer to install
additional capacity within 1) their sanitary sewer pump
station, 2) upgrades to existing County sewer pump
stations, 3) sewer force mains, and/or 4) within portions
of their gravity sewer system beyond the capacity
required by the First Developer, a Pro-Rata Share of the
facilities costs will be determined for each Subsequent
Developer benefitting from the installed additional
capacity.
The First Developer and each Subsequent
Development's Pro-Rata Share shall be determined
based on the proportionate impact each development's
flows will have upon the total flow of sewage from the
entire Utility Service Area through the Utility
Improvements. Flows will be calculated in accordance
with County Standards. The degree of impact the First
Developer's and each Subsequent Developer's flows
will have upon the total flow shall be expressed as a
percentage of the total flow. This percentage shall be
applied to the estimated and final costs of designing and
installing the Utility Improvements, facility upgrades,
and Betterment Improvements (as appropriate).
In the event, an existing pump station(s) capacity are
expanded, only the costs associated with the expansion
shall be utilized and applied to Subsequent Developers
benefitting. No allocation of the expanded capacity
costs shall be allocated to Existing Development
previously served prior to the pump station expansion.
B. Water Mains:
Should the County require the First Developer to install
capacity within their water system, beyond the capacity
required by the First Developer, a Pro-Rata Share will
be determined for each Subsequent Developer whose
property/properties/development abuts and benefits
from the Utility Improvements installed.
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The First Developer and each Subsequent
Development's Pro-Rata Share shall be determined
based on the proportionate impact each development
will have upon the total flow from the entire Utility
Service Area through the Utility Improvements made by
the First Developer. The degree of impact each
Subsequent Development will have upon the total flow
shall be expressed as a percentage of the total flow
through those Utility Improvements made by the First
Developer. For water mains, the percentage shall be
calculated based on the amount of flow (domestic and
fire flow) each developer contributes to the total flow.
The degree of impact the First Developer's and each
Subsequent Developer's flows will have upon the total
flow shall be expressed as a percentage of the total flow
through those water improvements made by the First
Developer. This percentage shall be applied to the
estimated and final costs of designing and installing the
Utility Improvements (as appropriate). PU will establish
the standard operating parameters for the water system
improvements to determine the Pro-Rata Share
Percentages.
C. Vacant Off -Site Parcels Flaw Estimates:
Flow estimates for vacant off -site parcels of land will
be determined on the basis of usable acreage; maximum
density permitted under the County's Comprehensive
Land Use Plan, Ordinance, and recognized rates of flow
provided within this section for the use of the parcel of
land, or as directed by PU.
VI. AGREEMENT
An Agreement specifying the required improvements,
estimated cost allocations, Utility Improvement(s) service
area, agreement term, and other necessary terms will be
developed by the PU, reviewed by the County Attorney
Office, and forwarded to the First Developer for execution.
Upon receipt of the executed Agreement by the County
from the First Developer, PU will coordinate the appropriate
actions necessary for the County's execution of the
Agreement. Copies of the executed Agreement shall be
provided to PU, Department of Planning and Zoning and the
Department of Inspections.
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VII. FINAL DETERMINATION OF UTILITY IMPROVEMENT COSTS
Once the First Developer has installed the Utility
Improvements in accordance with the approved
Development Plans and after acceptance of the same by PU
into the County's utility systems, the First Developer shall
submit appropriate documents certified by the First
Developer to PU which reflect the actual costs of the
installed Utility Improvements. PU will review the certified
cost documents in conjunction with the construction record
drawings and field inspection logs to verify that the
construction costs are reasonable and in accordance with
fair market costs at the time the Utility Improvements were
installed and accepted by the County. This will be done by
comparing the submitted costs with recent County projects
of like or similar nature and/or by contacting local
contractors to obtain current market costs. If the submitted
costs are deemed unreasonable, then the costs which best
reflect current fair market costs will be used. The
construction, design and land costs directly related to the
design and installation of the Utility Improvement are
considered for reimbursement eligibility. Land costs will be
determined based on the First Developer's documented land
acquisition costs.
Upon approval of the project's costs, PU will determine the
final Pro-Rata Shares in accordance with the Pro-Rata Share
Percentages.
Any Betterment Improvements shall be calculated
separately and reimbursed by the County within sixty (60)
days of the County's acceptance of the improvements.
In the event the First Developer fails to complete the
installation of their Utility Improvements, or portions
thereof, resulting in the failure for a Subsequent Developer
to receive any benefit, the Subsequent Developer shall not
be responsible for their Pro -Rats Share until such time
benefit is received.
VIII. COLLECTION OF ALLOCATED COST SHARES FROM
SUBSEQUENT DEVELOPERS
Within fifteen (15) years of acceptance by the County of
Utility Improvements installed by a First Developer in
accordance with the PU Pro-Rata Share Policy and
applicable local law, a Subsequent Developer whose project
was intended to be served by such Utility Improvements
installed by the First Developer will be required to pay their
Pro-Rata Share in accordance with the procedures stated
herein.
Formal notification of the Subsequent Developer's Pro-Rata
Share obligations, stating the amount due, will be via email
and/or letter with copies to PU and the Department of
Planning and Zoning. Formal notification shall be provided
to a Subsequent Developer after PU has held a pre -
development meeting with the Subsequent Developer and
the Subsequent Developer has provided sufficient
information for PU's determination oftheir Pro-Rata Share.
The Subsequent Developer shall deposit their Pro-Rata
Share in to an Agency Fund Account prior to the issuance
of a land disturbance permit by the Department of Gener-al
Sentiees Utilities Services. The Agency Fund Account shall
name the First Developer as the beneficiary and provide the
County as the release agent. Once the Pro-Rata Share has
been deposited within an approved Agency Fund Account,
PU will notify the Departments of Planning and Zoning and
Inspections that the Subsequent Developer has fulfilled
their Pro -Rasa Share obligations.
In the event the First Developer has not fully installed the
Utility Improvements and final determination of the Utility
Improvements costs has not been completed, the
Subsequent Developer's Pro-Rata Share will be based on
the initial estimated Utility Improvements cost. Should the
deposited Pro-Rata Share by the Subsequent Developer
prove to be less than the final determination of the Pro-Rata
Share, the Subsequent Developer shall deposit the
remaining balance into the Agency Fund Account prior to
the acceptance of the Subsequent Developer's utility
infrastructure improvements or the issuance of any
certificate of occupancy, whichever is first. In the event the
deposited estimated Pro-Rata Share is greater than the final
calculated Pro-Rata Share, the County shall only authorize
the release of the final Pro-Rata Share amount to the First
Developer and the remaining balance shall be returned to
the Subsequent Developer.
IX. REIMBURSEMENT OF ALLOCATED COST SHARES FROM
SUBSEQUENT DEVELOPERS TO FIRST DEVELOPER
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The County shall release the Subsequent Developer's Pro-
Rata Share to the First Developer within sixty (60) calendar
days of the Subsequent Developer's deposit of their Pro-
Rata Share into their Agency Fund Account and any
necessary subsequent deposits, upon the completion of the
following conditions:
G. The Utility Improvements have been installed by the First Developer in
accordance with approved Development Plans.
H. The First Developer has dedicated and recorded all easements and/or
parcels to the County for the County's operation and maintenance of the
Utility Improvements.
I. PU has accepted the improvements into the County's utility system.
J. The First Developer has submitted certified documents to PU which serve
to verify the total cost expended in designing and installing the Utility
Improvements.
K. The Subsequent Developer's Development Plan has been submitted to the
County for approval within fifteen ( 15) years of PU's acceptance of those
Utility Improvements installed by First Developer into the County's utility
systems.
L. The Subsequent Developer has submitted a Development Plan to the
County for review in accordance with the County's Subdivision and/or
Zoning Ordinance, and the County's Water and Sewer Master Plan, or as
directed by PU, and has deposited its Pro -Bata Share into the Agency
Fund Account.
X. UNIQUE AND NON -CONFORMING SITUATIONS
In the administration and enforcement of the policy and
procedures, PU shall have the discretion to apply the
general principles expressed herein and/or if necessary
develop procedures which would address any unique, non-
conforming situation which may arise. Certain special or
unique conditions that do not follow the above procedures
are addressed below:
A. A Subsequent Developer desires to complete the First Developer's Utility
Improvements on an advanced schedule. If feasible, the Subsequent
Developer may request an assignment of the First Developer's Agreement.
B. A sewer pump station service area is requested to be expanded to include a
development not originally included in the original Pro-Rata Share
calculations and also not included in any other pump station service area.
These situations will be reviewed to determine if sufficient capacity is
available beyond what had previously been planned.
C. If Utility Improvements installed by the First Developer were designed to
serve subsequent developments, and such developments could have used
the improvements, but chose not to, the Pro-Rata Share is owed by the
Subsequent Developer, regardless of whether or not the improvements are
used by the Subsequent Developer.
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The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice,
Jefferson and McCarty voting in favor of the motion and no Supervisors voting
against the motion.
Assistant County Administrator Robertson presented a Resolution to Accept
Donation of a K-9 for Use by the Sheriffs Office for the Board's consideration.
Supervisor Jefferson moved that the following Resolution be adopted:
RESOLUTION TO ACCEPT A DONATED CANINE FROM THE ISLE
OF WIGHT HUMANE SOCIETY
WHEREAS, the Isle of Wight Humane Society desires to donate a canine (K-
9 Dakota) to the Isle of Wight County Sheriff's Office for narcotics
detection; and,
WHEREAS, the Board of Supervisors of Isle of Wight County desires to
accept the gift of K-9 Dakota for use by the Sheriff's Office.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the
Board of Supervisors of the County of Isle of Wight, Virginia that the
donated canine be accepted for use by the Isle of Wight County Sheriff's
Office.
BE IT FURTHER RESOLVED that the County Administrator of the County
of Isle of Wight is authorized to do all things necessary to give this resolution
effect.
The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice,
Jefferson and McCarty voting in favor of the motion and no Supervisors voting
against the motion.
Staff was requested to obtain the cost to train a K-9 dog and report back on how
often these resources are being utilized.
Chairman McCarty recommended an advisory committee be appointed to oversee
the preservation of the Nike missile being relocated to the County from the City of
Hampton.
Chairman McCarty moved that David Smith, Rob Moore, Vernon Ray Edwards,
Herb DeGroft, Albert Burckard, Adrian Winget, Aaron Lilley and Jennifer
England be appointed to an advisory committee to oversee the process of the
preservation of the missile. David Smith is to be the Chairman of the Committee.
The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice,
Jefferson and McCarty voting in favor of the motion and no Supervisors voting
against the motion.
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ADJOURNMENT
There being no further business,
adjourned at 8:00 p.m.
-011'a'��L acz2ig
Carei-01lls t rm, Clerk
Chairman McCarty declared the meeting
illiam M. McCarty, Chairman
7