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02-07-2019 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE LOCATED AT 17090 MONUMENT CIRCLE, ISLE OF WIGHT, VIRGINIA ON THURSDAY, THE SEVENTH DAY OF FEBRUARY IN THE YEAR TWO THOUSAND AND NINETEEN PRESENT: William M. McCarty, Newport District, Chairman Joel C. Acree, Windsor District, Vice -Chairman Don G. Rosie, II, Carrsville District Richard L. Grice, Smithfield District Rudolph Jefferson, Chairman, Hardy District ALSO IN ATTENDANCE: Robert W. Jones, Jr., County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Carey M. Storm, Clerk CALL TO ORDER Chairman McCarty called the work session to order at 6:00 p.m. and welcomed all those present. APPROVAL OF AGENDA/AMENDMENTS Supervisor Jefferson moved that the agenda be adopted as presented. The motion was adopted unanimously (5-0). INVOCATION/PLEDGE OF ALLEGIANCE Pastor Vaveos, Healing Waters Worship Center, delivered the invocation and led the Pledge of Allegiance to the American Flag of the United States of America. COUNTY ADMINISTRATOR'S REPORT Betsy Hedrick. P B Mares, LLP, provided an overview of the County's financial records and internal controls in connection with the annual audit of the County's financial statements which resulted in an unqualified opinion for fiscal year June 30, 2018. County Administrator Keaton reviewed the County's audit findings relative to debt position and fund balance; the Enterprise Fund; and, General Obligation Bond debt which will be posted on the County's website for public perusal. Teresa Morgan, Comptroller, reviewed the County's current fund balance of $23.5 million, an increase of $4.1 million over the previous year due to an increase in the Machinery & Tools Tax. Stephanie Humphries, the County's new Budget & Finance Director, was formally introduced. Tommy Catlett, Virginia Department of Transportation (VDOT), updated the Board on VDOT Residency operations related to staffing, funding and projects currently underway. Mr. Catlett was notified of a drainage issue at the Airway Shopping Center; a request for a reduction in vegetation along Route 258 in the Walters area; needed repairs to Quaker Road; the need for shoulder grading and striping of the turn lane on Route 258 at Brewers Neck; and, a request for the installation of reflectors/lighting southbound on Route 17 near Jeb's Market. 11 Following a break, County Administrator Keaton provided an overview of the proposed transfer of the County's 20-acre parcel of land located in Phase III of the Shirley T. Holland Intermodal Park to the Virginia Department of General Services to accommodate a 60-bed facility operated by the Department of Juvenile Justice (DJJ) to house adjudicated juveniles sentenced to Department of Juvenile Justice custody. The following are highlights of County Administrator Keaton's overview: the County has offered $500,000 of the projected cost of $1.5 million to extend water and sewer utilities to serve the Department of Juvenile Justice facility and service other properties located along the route. It was noted that the County would be gaining double that amount in the value of the water and sewer lines. the County has offered a 20-acre parcel of land valued at approximately $200,000 ($10,000 per acre) growth is limited in the proposed facility size to one additional pod (for a total of 72) in keeping with the State's purpose to build smaller facilities across the State. The urgency of DJJ in seeking approval of the budget amendment was explained that DJJ would have to wait an additional two years before submitting another budget amendment to the General Assembly if the opportunity had been lost in last year's budget. DJJ facility guards will not be armed. It was noted that it is not uncommon for weapons to not be allowed in secured areas. A plan for each juvenile's release is developed prior to their release from the DJJ facility. Homes located around the Bon Air juvenile facility and the Western Tidewater Regional Jail are valued around $245,000 and were built after those facilities were built. DJJ will become a water customer of the County at approximately 8,700 gallons per day. The Town of Windsor will further benefit from the purchase of water by the County. County Administrator Keaton was requested to provide the Board with the anticipated impact from visitors on the local economy utilizing Keurig as a comparison. County Administrator Keaton was requested to develop a list of project strengths and weaknesses for dissemination to the public. It was suggested that citizen input be solicited on the conceptional drawings of the DJJ facility. Don Jennings, Director of Utility Services, addressed the concern expressed by the public regarding the size of the proposed four -inch main line being inadequate in size. He noted that the final design of the facility will determine what size line is needed and that the facility will have its own pump station. County Administrator Keaton remarked that the existing facilities in Phase 11 of the Shirley T. Holland Industrial Park, specifically SafCo and Keurig, are served by a four -inch line, which is serviced at 15,000 gallons of water per day and is double the size of the DJJ proposed facility. Further, the 150 homes in Ashby Subdivision are also served by a four -inch sewer line and the 45 homes in the Carrollton Meadows Subdivision are roughly the same flow of the proposed DJJ facility. The DJJ facility is estimated to use 8,700 gallons per day which will provide $32,000 in annual revenue to the County. The Board was apprised that the transfer of the 20-acre parcel to the Commonwealth of Virginia will require a public hearing which is suggested for the Board's February 21, 2019 regular meeting. // County Administrator Keaton briefed the Board regarding information received by the Hampton Roads Planning District Commission related to population estimates for the County and the region. The County is the fourth fastest growing community. County Administrator Keaton reported on a recent meeting held with the School Superintendent, the School Finance Officer and the Treasurer regarding how the County can assist in collecting school cafeteria debt. He advised that a new policy went into effect in 2017 which required that students must be provided a full meal regardless of money being in the student's account. He further advised that K in 2016, the debt was $600; $13,000 in 2017; $41,000 in 2018; and, now is $74,000. He briefed the Board on procedures recently adopted by the School Board for collecting meal debt and efforts by the County Treasurer to assist in the collection of such debt. Chairman McCarty requested consideration of high school seniors from one or each of the County's high schools to join the Board and be a part of its meetings. Judy Hare Winslow, Director of Tourism, briefed the Board on the current application -based leadership group which consists of juniors from the County's two high schools, Isle of Wight Academy and Nansemond Suffolk Academy. It was the consensus of the Board to further discuss the matter at a future work session. ADJOURNMENT At 9:00 p.m., Chairman McCarty declared the work session adjourned. . Wi liam M. McCarty, Chairman Car i Is S rm, Cl 4