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10-04-2018 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE ON THURSDAY, THE FOURTH DAY OF OCTOBER IN THE YEAR TWO THOUSAND AND EIGHTEEN PRESENT: Rudolph Jefferson, Chairman, Hardy District William M. McCarty, Vice -Chairman, Newport District Don G. Rosie, II, Carrsville District Joel C. Acree, Windsor District Richard L. Grice, Smithfield District ALSO IN ATTENDANCE: Robert W. Jones, Jr., Interim County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Amber Johnson, Legal Assistant CALL TO ORDER Chairman Jefferson called the work session of the Board of Supervisors' to order at 6:00 p.m. and welcomed all present. APPROVAL OF AGENDA AMENDMENTS Supervisor McCarty moved that the agenda be adopted as presented. The motion was adopted unanimously (5-0). INVOCATION Assistant County Administrator Robertson delivered the invocation and led the Pledge of Allegiance to the American flag. In anticipation of developing the Board's list of legislation priorities for consideration by the General Assembly in 2019, the County's legislative delegation had been invited to attend the meeting. Those in attendance were Senator John Cosgrove; Senator Tommy Norment; Senator Louise Lucas; and, Delegate Emily Brewer. Assistant County Administrator Robertson provided an overview of the County's 2018 Legislative Priority List consisting of the following items: Education Funding Support from the Commonwealth; exemption of State Revenue Recovery for Western Tidewater Regional Jail; Limited Residential Lodging Act; equity in authority for counties, cities and towns; unfunded mandates; and, transportation funding. Other items identified by Board members for potential inclusion in the upcoming Legislative Priority List were: Proffer or Impact Fee Legislation; VDOT responsibility for drainage installations in easements; assistance for broadband (regional project with Surry, Franklin and Southampton); and, impact of recent Supreme Court ruling on public sector union membership in the Commonwealth. Senator Cosgrove advised that he supports increased education funding throughout the Commonwealth. Delegate Brewer reported on a recent announcement that Smithfield Middle School and Smithfield High School had received $100,000 in funding to assist with issues related to security. Senator Norment remarked that public education is the most important core service on the State level. He advised that the Recession was the first time in the history of Virginia that funding was cut for public education and attempts to recover have not been successful. He stated when there have been unanticipated revenues, the competition for such revenues is great. He advised that he sits on the Education Subcommittee which provides him oversight and he will continue to fight very hard for any additional funding for public education. He further advised that 10% of any unanticipated revenues are automatically allocated to water quality improvement and a certain percentage is allocated to the revenue stabilization fund and transportation. Regarding the subject of lottery proceeds, Senator Norment advised that the only potential way for localities to receive a net increase in the distribution to localities for education is if the net lottery proceeds have increased. Delegate Brewer emphasized the importance of the unanticipated revenue fund, which is mandated and critical for the State to keep strong fiscal health in the Commonwealth. Responsive to Supervisor Grice's request that community college certification programs be reexamined as they are not funded as regular credit hours, Senator Norment offered to bring this up for discussion at a future Education and Health Committee meeting. Delegate Brewer remarked that workforce development is important to her and that community colleges are moving towards a new era where they are looking for community partners. Senator Louise Lucas arrived at the meeting and commented that she is a strong supporter of community colleges. Assistant County Administrator Robertson stated a critical need is linkage between the Hampton Roads region and the Richmond metro area with regard to the interstate. Relative to transportation funding, Senator Cosgrove remarked that he serves on the Hampton Roads Transportation Accountability Commission which has been very good stewards of transportation dollars and each locality has representation on the Committee. He agreed that maintenance of roadways needs to be a primary concern and he is very aware of the importance of ensuring that the arterials are capable of handling commerce traffic. Delegate Brewer remarked that there is a Bill at the Senate level being proposed that would establish Federal pull -down funds for primary emergency evacuation routes and she intends to address the flooding issues with Route 460 if that Bill comes to fruition. Supervisor Grice brought to the legislative delegation's attention an issue involving a citizen that lives in a community where a drainage ditch has washed away and is in an easement. County Administrator Keaton is to provide information regarding the above to the legislative delegation members. Assistant County Administrator Robertson addressed the issue of proffer legislation. He stated there is no obligation on the development community to participate in infrastructure and capital impacts on schools and other County services. He noted the Board would like their assistance in revising the proffer language. Senator Cosgrove recommended that local governments work with the development community to determine if there is a common ground in terms of a reasonable proffer system. Delegate Brewer recommended getting the Virginia Association of Counties and the Virginia Municipal League involved. Assistant County Administrator Robertson addressed the issue of broadband availability. Delegate Brewer stated that she has been appointed to a Broadband Advisory Council and she offered to bring the County's specific issues up at the Broadband summit. Senator Norment stated he would like to restructure franchise agreements to require that broadband be made available to everyone. Supervisor McCarty offered to bring up the concept of a rural broadband coalition at a future Hampton Roads Planning District Commission meeting to include Virginia Beach, Suffolk and Chesapeake. Assistant County Administrator Robertson brought up the issue of the recent Supreme Court ruling on public sector union membership in the Commonwealth. Senator Cosgrove offered to research the issue as he believes it covers only Federal union activities. The Board took a break and reconvened. 11 Assistant County Administrator Robertson asked for discussion and direction from the Board regarding the creation of a Safety Task Force. Following discussion by the Board that the safety of the County's students is of great concern and that there is a need for a plan to be in place, to include a policy and procedure, to address an active shooter or other emergency. Supervisor Rosie brought the Board up to date regarding the discussion held at the Security Task Force meetings which revealed that the attendees had different perspectives. He advised that some representatives wanted SROs in every school and the School Division wanted SROs in the middle and high schools, but not in the elementary schools. He advised the new Sheriff is agreeable with whatever this Board wishes to do, to include putting SROs in every school. He stated the Security Task Force was reset while this Board decides on its objectives and policies so that a clear plan can be set up to deter, detect and defend the County's schools. He recommended that the offer of DHS to evaluate free of charge two of the County's schools be accepted. He stated that the Board needs to ask the Department of Emergency Services, the Sheriff's Department and the school system to be truly collaborative and share all its information. Supervisor Grice remarked that the Task Force, through a coordinated group effort, needs to prioritize the things they would like to see accomplished so that the Board will know how to go about funding it. Supervisor Rosie offered to coordinate with a PSA to attend the Board's work session on November 1' at which time the Board is to receive an update of the school's security system. The following matter were identified for discussion in closed meeting by Interim County Attorney Jones: Pursuant to Section 2.2-3711(A)(1) of the Code of Virginia concerning consideration of perspective candidates for employment. Upon motion of Supervisor McCarty, the Board entered the closed meeting for the reasons stated by Interim County Attorney Jones, which was adopted unanimously (5-0). Upon motion of Supervisor McCarty, the Board reconvened into open meeting, which was adopted unanimously (5-0). Interim County Attorney Jones reminded the Board that in accordance with Section 2-10(G) of the Board's Rules & Procedure, all those who participated in the closed meeting are reminded that all matters discussed in closed meeting are to remain confidential, as provided under the Virginia Freedom of Information Act, and that such matters as were discussed in closed meeting should not be acted upon or discussed in public by any participant unless and until a public, formal action of the Board of Supervisors is taken on that particular subject matter. 4 Upon motion of Supervisor McCarty, the following Resolution was adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Grice, Jefferson, McCarty and Rosie NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 ADJOURNMENT At 8:00 p.m., Chairman Jefferson declared the meeting adjourned. Carey Its S orm, Clerk &W;bWR Rudolph Jefferson, Chairman 5