09-20-2018 Regular MeetingREGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS
HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT
COUNTY COURTHOUSE ON THURSDAY, THE TWENTIETH DAY OF SEPTEMBER IN
THE YEAR TWO THOUSAND AND EIGHTEEN
PRESENT:
Rudolph Jefferson, Chairman, Hardy District
William M. McCarty, Vice -Chairman, Newport District
Don G. Rosie, li, Carrsville District
Joel C. Acree, Windsor District
Richard L. Grice, Smithfield District
ALSO IN ATTENDANCE:
Robert W. Jones, Jr., Interim County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Amber Johnson, Legal Assistant
CALL TO ORDER
Chairman Jefferson called the regular Board of Supervisors' meeting to order at
5:00 p.m. and welcomed all present.
APPROVAL OF AGENDA/AMENDMENTS
Supervisor McCarty moved that the agenda be adopted with the addition of the
following items under New Business: Discussion of the County's $800,000
allocation to the school division to address security and the Board's Security Task
Force. The motion was adopted unanimously (5-0).
CLOSED MEETING
The following matters were identified for discussion in closed meeting by Interim
County Attorney Jones:
Pursuant to Section 2.2-3711(A)(1) of the Code of Virginia concerning a discussion
regarding the appointment of specific appointees to County boards, committees
or authorities and pursuant to Section 2.2-3711(A)(1) regarding a discussion
concerning the performance of specific public appointees.
Upon motion of Supervisor McCarty and all voting in favor, the Board entered the
closed meeting for the reasons stated by Interim County Attorney Jones.
Upon motion of Supervisor McCarty and all voting in favor, the Board reconvened
into open meeting.
Interim County Attorney Jones reminded the Board that in accordance with Section
2-10(G) of the Board's Rules & Procedure, all those who participated in the closed
meeting are reminded that all matters discussed in closed meeting are to remain
confidential, as provided under the Virginia Freedom of Information Act, and that
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such matters as were discussed in closed meeting should not be acted upon or
discussed in public by any participant unless and until a public, formal action of the
Board of Supervisors is taken on that particular subject matter.
Upon motion of Supervisor McCarty, the following Resolution was adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant to an affirmative recorded vote and in accordance with the provisions of
the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by
this Board of Supervisors that such closed meeting was conducted in conformity
with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies
that, to the best of each member's knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed
in the closed meeting to which this certification resolution applies, and (ii) only such
public business matters as were identified in the motion convening the closed
meeting were heard, discussed or considered by the Board of Supervisors.
VOTE
AYES: Acree, Rosie, Grice, Jefferson and McCarty
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
INVOCATION/PLEDGE OF ALLEGIANCE
Assistant County Administrator Robertson delivered the invocation and led the
Pledge of Allegiance to the American Flag.
CITIZENS' COMMENTS
No one appeared and spoke.
CONSENT AGENDA
A. Resolution to Honor and Congratulate Chapel Grove United Church of
Christ on the Occasion of its Sesquicentennial Anniversary
B. Resolution to Request Appropriation of $50,000 Additional Interest
Revenue and Amend the FY2018-19 Adopted General Fund Budget by the
Same Amount Due to Anticipated Additional Interest Revenue of $50,000
Resulting from a Modification in the Treasurer's Investment Strategy
C. Resolution to Appropriate $30,000 from the FY2017-18 Information
Technology Fund's Net Position and Amend the FY2018-19 Adopted
Operating Budget for the Information Technology Fund Budget to Fund the
Security System Upgrade
D. Resolution to Accept and Appropriate Pass Through Dominion Power
Funding from the Virginia Department of Emergency Management
($30,000)
E. Resolution to Amend the Existing Contract with Kimley-Horn and
Associates, Inc. to Extend Construction Engineering and Inspection Services
for the Nike Park Trail Segment 1 Project (UPC101793)
F. Resolution to Appropriate $4,992 in Additional Aid to Locality Funds and
Amend the FY2018-19 Grants Fund's Fire Program Budget by the Same
Amount
Supervisor McCarty moved that the Consent Agenda be adopted as presented.
The motion was adopted unanimously (5-0).
REGIONAL AND INTER -GOVERNMENTAL REPORTS
Supervisor Acree reported on discussion at the Western Tidewater Water
Authority meeting pertaining to the surface water plant coming off line for rehab
for the next 24 months. He advised other matters discussed included the
construction of the Route 10 waterline and the Route 460 waterline project.
Supervisor Acree reported on discussion at the Hampton Roads Technical
Advisory Committee meeting involving the Hampton Roads Bridge tunnel.
Supervisor McCarty reported that the Hampton Roads Planning District
Commission, the Hampton Roads Transportation Planning Organization and the
Hampton Roads Technical Advisory Committee recently held a joint legislative
meeting. He further reported that the Hampton Roads Military Federal Facilities
Alliance Board received notice that in the future, Hampton Roads will be
considered for another round of BRAC cuts. He recommended that the Board
have an official position supporting the military installations.
County Administrator Keaton reported on successful negotiations with
Wheelabrator at the Southeastern Public Service Authority meeting.
APPOINTMENTS
Supervisor McCarty moved to appoint Michael Etheridge as the County's
Alternate on the Southeastern Public Service Authority. The motion was adopted
unanimously (5-0).
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SPECIAL PRESENTATIONS
Angela Inglett, VACo Director of Program Development, Virginia Association of
Counties, presented the VACo Achievement Award for the County's development
of its erosion, sedimentation and inspection program.
Following a presentation by Mary Beth Johnson, Director of Human Resources, on
recognition awards given to employees who have significant impacts to County
operations by going above expectations, Judy H. Winslow, Director of Tourism,
nominated Lois Tokarz, Marketing and Public Relations Coordinator, Department
of Tourism, in recognition of her marketing activities, public relations and
superlative graphic design talents.
County Administrator Keaton presented Ms. Tokarz a check in the amount of
$100.
Scott Bachman, Senior Area Forester, Virginia Department of Forestry, provided
an update on forestry activities in the County.
COUNTY ATTORNEY'S REPORT
Interim County Attorney Jones thanked those responsible for assisting him in his
acclimation to Interim County Attorney.
PUBLIC HEARINGS
A. Application of Robin A. Wiatt, Owner and Applicant, for a Special Use
Permit on a Parcel Totaling Three Acres with Tax Map Number 21-01-044B
Located on Courthouse Highway to Allow for a Congregate Housing Facility
on Property that is zoned General Commercial (GC).
Trenton Blowe, Planner, presented the application.
Chairman Jefferson opened the public hearing and called for persons to speak in
favor of or in opposition to the proposed application.
No one appeared.
Chairman Jefferson closed the public hearing and called for comments from the
Board.
Noting that the project is not in line with the Comprehensive Plan, Chairman
Jefferson moved that the application be denied. The motion was adopted (4-1)
with Supervisor Grice voting against the motion.
B. Application of Ruth Powell Saunders, Owner, and Tiffany Butler, Applicant,
for a Conditional Use Permit on a Property Totaling One Acre Located at
5269 Carrsville Highway to Allow for a Contractor Office and Storage
Facility on Property that is Zoned Rural Agricultural Conservation (RAC).
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Mr. Blowe presented the application.
Chairman Jefferson opened the public hearing and called for persons to speak in
favor of or in opposition to the proposed application.
Steven Butler of Carrsville commented that permission to close the entrance is
necessary and it must be restored back per VDOT requirements.
Chairman Jefferson closed the public hearing and called for comments from the
Board.
Supervisor Rosie moved that the application be approved. The motion was
adopted unanimously (5-0).
C. Proposed Revisions to Certain Sections of Chapter 15, Taxation, of the Isle
of Wight County Code
Assistant County Administrator Robertson represented the proposed revisions
which are necessary due to adjustments in the State code.
Chairman Jefferson opened the public hearing and called for comments in favor of
or in opposition to the proposed application.
No one appeared and spoke.
Chairman Jefferson closed the public hearing and called for comments from the
Board.
Supervisor McCarty moved that the following Ordinance be adopted:
AN ORDINANCE TO AMEND AND REENACT THE ISLE OF WIGHT COUNTY CODE BY
AMENDING AND REENACTING CHAPTER 15. TAXATION. ARTICLE I. IN GENERAL.
SECTION 15-1. BAD CHECKS. AND ARTICLE V. SALES TAX. DIVISION 1. UTILITY
SERVICE TAX. SECTION 15-63. EXEMPTIONS.
WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia, deems it
necessary to revise its local ordinance related to taxation in order to revise certain
provisions of the tax ordinance which need to be amended in order to conform
with current state law;
NOW, THEREFORE, BE IT ORDAINED by the Isle of Wight County Board of
Supervisors that Chapter 15. Taxation. Article I. In General, Section 15-1 be
amended and reenacted as follows:
Sec. 15-1. — Bad Checks.
(a) The purpose of this section is to provide for the imposition of a fee and
penalties against any person for the submission of bad checks for the payment of
any taxes or other sums due to the county.
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(b) If any check is tendered, uttered, published or passed to the county for any tax
or other sums due, which is not paid by the bank on which it is drawn, then the
person for whom such check was tendered shall remain liable for the payment of
the tax or other sum due the same as if such check had not been tendered.
(c) If a check, draft or order is uttered, published or passed for payment of taxes
or any other sums due, which is subsequently returned for insufficient funds or
because there is no account or the account has been closed, or because such
check, draft or order was returned because of a stop -payment order placed in bad
faith on the check, draft or order by the drawer, a fee, as set forth in the Isle of
Wight Uniform Fee Schedule, as it may be amended from time to time, shall be
imposed. In addition, if any check or other means of payment tendered is not paid
by the financial institution on which it is drawn, due to insufficient funds, no
account in the name of the drawer, or the account is closed and the check or
other means of payment is returned unpaid, a penalty of fifty dollars or the
amount of any costs, whichever is greater, shall be added to the sum due. Such
penalty shall be in addition to any and all other penalties or fees provided by this
section or as otherwise provided by law.
(d) The penalty set forth in this section shall be in addition to the civil penalty
provided by sections 8.01-27.1 and 8.01-27.2 of the Code of Virginia (1950, as
amended) and the commissioner of the revenue or treasurer of the county are
hereby authorized to utilize sections 8.01-27.1 and 8.01-27.2, in their discretion,
in the collection of any check, draft or order. (5-17-18.)
For state law as to authority of the county to enact this section, see Code of Va., §
15.2-106 (1950, as amended).
BE IT FURTHER ORDAINED that Chapter 15, Taxation, Article V, Sales Tax, Division
1, Utility Service Tax, Section 15-63 be amended and reenacted as follows:
Sec. 15-63. - Exemptions.
The following consumers of utility services, as defined in this division, are exempt
from the taxes imposed herein:
(a) Any public safety agency as defined in Virginia Code section 32.1-45.2(L);
(b) The United States of America, the Commonwealth of Virginia and the political
subdivisions thereof, including this jurisdiction;
(c) Any property owned and exclusively occupied or used by churches or religious
bodies for religious worship or for the residences of their ministers, as permitted
by Virginia Code section 58.1-3816.2; and
(d) Any property owned and exclusively occupied or used by charitable
organizations, as permitted by Virginia Code section 58.1-3816.2. For purposes of
this section, a "charitable organization" means any person which is or holds itself
out to be organized or operated for any charitable, benevolent, humane,
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philanthropic, patriotic, or eleemosynary purposes, or any person which solicits or
obtains contributions solicited from the public. (5-17-18.)
The motion was adopted unanimously (5-0).
The Board recessed and returned to open session.
COUNTY ADMINISTRATOR'S REPORT
Amy Ring, Director of Planning & Zoning, outlined the dates, times and locations
for the Public Forum #3 in association with the draft Comprehensive Plan.
Judy Winslow, Director of Tourism, was requested to extend an invitation to the
current leadership class to participate in the update of the Comprehensive Plan.
Regarding a date for the Board to conduct its retreat, it was the consensus of the
Board to conduct its retreat on October 17, 2018. The Board is to receive a
presentation by the School Superintendent to discuss the School's capital
program and needs over the next several years with a follow up by Jimmy
Sanderson with Davenport & Company to provide information on how any capital
needs can be financed. Staff is to provide a draft agenda outline with suggested
topics for discussion, to include financial policies/priorities, Comp Plan update,
consolidation efforts with the Towns of Smithfield and Windsor and an update
from last year's retreat.
It was the Board's further consensus to conduct an intergovernmental meeting
with the Towns of Smithfield and Windsor on October 11, 2018 in the evening to
demonstrate the County's new 911 system and provide an update on the
Comprehensive Plan.
County Administrator Keaton addressed the Board regarding the need to install
an additional 200' tower behind the Rushmere Volunteer Fire Department as part
of the upgrade of the County's E911 communications system to provide line -of -
sight connectivity to the Peninsula, enhance public safety communications in
Rushmere, provide additional tower space for cellular equipment and potentially
provide additional opportunities for future broadband connectivity. He advised
that the tower will be constructed at no cost to the County.
Matters for the Board's information were overviewed by County Administrator
Keaton and required no action by the Board.
UNFINISHED/OLD BUSINESS
Responsive to the Board adopting a motion to ratify the local emergency declared
by the County Administrator at its special meeting on September 6, 2018,
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Supervisor McCarty moved to declare an end to the local emergency. The motion
was adopted unanimously (5-0).
NEW BUSINESS
Ms. Winslow advised that the tourism entities of Smithfield -Isle of Wight County,
Suffolk, Franklin -Southampton County, Surry and Sussex have formed a multi -
jurisdictional thematic "foodie" driving trail called the Salty Southern Route
featuring pork and peanuts. She further advised that an MOU has been signed by
all participants to designate the Smithfield/Isle of Wight Tourism Director the
fiscal agent for this group and to gather funding to pay the expenses of this
marketing effort. She advised that any additional funds gathered will require a
budget amendment to increase the Tourism marketing line by the $7,000
collected through the MOU.
Supervisor McCarty moved that the following Resolution and Tourism
Memorandum of Agreement be adopted:
RESOLUTION TO ACCEPT AND APPROPRIATE SALTY SOUTHERN ROUTE MOU
FUNDS FROM THE MULTI -JURISDICTIONAL PARTNERS OF SUFFOLK, SMITHFIELD-
ISLE OF WIGHT, SUFFOLK, FRANKLIN-SOUTHAMPTON, SUSSEX
WHEREAS, the County has entered into a Memorandum of Understanding with
the multi -jurisdictional partners of the Tourism Marketing Program, the Salty
Southern Route; and,
WHEREAS, funds in the amount of seven thousand ($7,000) or so much as shall be
received needs to be accepted and appropriated to the appropriate line items in
the FY 2018-19 General Operating Budget of the County of Isle of Wight, Virginia.
NOW, THEREFORE BE IT AND IT IS HEREBY RESOLVED by the Board of Supervisors
of the County of Isle of Wight, Virginia that seven thousand ($7,000) or so much
as shall be received from the partners of the Salty Southern Route as required by
MOU be appropriated to the appropriate line items in the FY 2018-19 General
Operating Budget of the County of Isle of Wight, Virginia.
BE IT FURTHER RESOLVED that the County Administrator of the County of Isle of
Wight, Virginia is authorized to make the appropriate accounting adjustments in
the budget and to do all things necessary to give this resolution effect.
TOURISM MEMORANDUM OF AGREEMENT
THIS TOURISM MEMORANDUM OF AGREEMENT (hereinafter "Tourism MOA") is
made and entered into this 31" day of May, 2018, by and among FRANKLIN
SOUTHAMPTON ECONOMIC DEVELOPMENT, INC. ("Franklin/Southampton"), SURRY
COUNTY, VIRGINIA ("Surry"), CITY OF SUFFOLK, VIRGINIA ("Suffolk") and ISLE OF WIGHT
COUNTY, VIRGINIA ("Isle of Wight"), each of which is hereinafter referred to as a
"Participating Entity", and all of which are hereinafter referred to as "Participating
Entities".
WITNESSETH:
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WHEREAS, Section 15.2-1300 of the Virginia Code provides that any power,
privilege or authority exercised or capable of exercise by any political subdivision
of the Commonwealth of Virginia may be exercised and enjoyed jointly with any
other political subdivision of the Commonwealth having a similar power, privilege
or authority pursuant to agreements with one another for joint action pursuant to
the provisions of that section; and
WHEREAS, any two or more political subdivisions may enter into agreements
with one another for joint action pursuant to the provisions of Section 15.2-1300
of the Virginia Code provided that the participating political subdivisions shall
approve such agreement before the agreement may enter into force; and
WHEREAS, the Participating Entities have determined to jointly participate in
the promotion of the Salty Southern Route by pooling their financial and
administrative resources to promote the region's assets relative to pork and
peanut production as well as attractions, shopping, accommodations and local
dining along the "Salty Southern Route" throughout each locality; and
WHEREAS, the Participating Entities desire to enter into this Tourism MOA
and set forth the basic parameters of their relationship in said endeavor as more
specifically set forth herein.
Now, THEREFORE, in consideration of the promises and covenants set forth
herein, the Participating Entities agree as follows:
1. PURPOSE. The Participating Entities seek to pool their financial and
administrative resources to promote the region's assets relative to pork and
peanut production as well as attractions, shopping, accommodations and local
dining along the "Salty Southern Route" throughout each locality.
2. TERM: The initial term of this Tourism MOA shall be for a period
commencing on the date the last Participating Entity executes this Tourism MOA
and shall terminate on December 31, 2023. This Agreement shall automatically
renew for two (2) additional five-year terms ("Renewal Terms") unless otherwise
terminated as more specifically set forth herein.
3. FINANCIAL COMMITMENT: Each Participating Entity shall, subject to annual
appropriation, appropriate at least One Thousand Five Hundred Dollars
($1,500.00) from their respective tourism budgets each fiscal year to further
advance and finance promotional and marketing efforts to support the "Salty
Southern Route." Each Participating Entity shall be responsible for their individual
portion of costs associated with such promotional efforts
4. JOINT COMMITTEE. To further the goals of this agreement and ensure efficient
promotion of the "Salty Southern Route," the Participating Entities will form the
Salty Southern Route Joint Committee ("Committee"). The Committee shall
include one tourism professional from each Participating Entity. This Committee
shall be tasked with:
a) determining the most appropriate and efficient marketing strategies;
b) reviewing and approving expenditures that promote the Salty Southern
Route; and
c) reviewing and approving contracts to promote the Salty Southern Route.
The committee may establish meeting times, rules, and governing procedures in
accordance with Robert's Rules of Order.
5. FISCAL AGENT: Isle of Wight shall operate as the Fiscal Agent and shall be
designated to authorize agreements with vendors. Each Participating Entity
shall be billed by the Fiscal Agent on a fiscal year basis. Payment from the
Participating Entities shall be made by July 31.
5. PUBLIC PROCUREMENT ACT: The Committee shall follow the provisions of the
Virginia Public Procurement Act.
7. FREEDOM OF INFORMATION ACT: The Committee shall follow the provisions of
the Virginia Freedom of Information Act.
8. TERMINATION: Any Participating Entity may withdraw upon approval of its
governing body. Unless the remaining Participating Entities decide to terminate
the Tourism MOA, this MOA shall remain in effect as to the remaining
Participating Entities.
Upon withdrawal from this Tourism MOA by one Participating Entity, the
Fiscal Agent shall return to that Entity any unspent funds appropriated by said
Entity. Upon termination of this Tourism MOA by all Participating Entities, the
Fiscal Agent shall cause an accounting to be made and shall distribute all
remaining funds equally among the remaining Participating Entities.
9. SEVERABILITY: Each provision of this Tourism MOA shall be separately
enforceable, and the invalidity of one provision shall not affect the validity or
enforceability of any other provisions. This Tourism MOA shall be interpreted and
construed in accordance with the laws of the Commonwealth of Virginia.
10. ENTIRE AGREEMENT: This Tourism MOA constitutes the only agreement, and
supersedes all prior agreements and understandings, both written and oral,
among the parties with respect to the subject matter hereof. This Tourism MOA
may not be amended or modified, except in a writing signed by all parties to this
Tourism MOA.
The motion was adopted unanimously (5-0).
To assist the County in its planning, structuring and issuing of debt, Assistant
County Administrator Robertson advised the Board that In May 2018, a RFP for
financial advisory services was solicited and a committee formed to evaluate the
proposals received. He further advised that the committee recommends
Davenport & Company LLC of Richmond, Virginia to act as the County's financial
advisor for a term of sixteen months (with 3 one-year extensions).
Supervisor McCarty moved that the following Resolution be adopted:
RESOLUTION TO APPROVE ENGAGEMENT WITH
DAVENPORT & COMPANY LLC TO SERVE AS
THE COUNTY'S FINANCIAL ADVISOR
WHEREAS, it is in the best interest of the County that it engages the services of a
qualified municipal financial advisor; and
WHEREAS, an RFP for financial advisory services was issued and posted to the
County website. A committee consisting of four members from different
departments evaluated the proposals received. The committee recommends the
selection of Davenport & Company LLC to act as the County's financial advisor
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due to the firm's direct experience with the County and its experienced and
highly qualified staff.
NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of
Isle of Wight, Virginia that the County Administrator is authorized to execute the
contract with Davenport & Company for financial advisory services.
BE IT FURTHER RESOLVED that the Finance Department of the County of Isle of
Wight, Virginia is authorized to make the appropriate accounting adjustment in
the budget and to do all things necessary to give this resolution effect.
Supervisor Grice expressed concern regarding funding recently provided by the
County to the schools for safety projects which had not been coordinated with
County staff and ended up not being up to code. He recommended that going
forward all funds spent by the school system relative to safety projects needs to
be done in a coordinated effort with all County agencies and approved by the
Board.
The Board was apprised that there was an offer by a professional organization to
look at the school security plan which was not done before the door lock system
was installed and that there are additional concerns on whether the school
system supports School Resource Officers.
County Administrator Keaton was requested to speak with the Superintendent
regarding the Board's concerns.
Supervisor Grice moved that the following Resolution be adopted ordering the
School Board to delay any further spending of allocated funds for security until
such time as the School Board or the Superintendent provides additional
information on the items that the funds are to be spent on are provided to the
Board. The motion was adopted unanimously (5-0).
RESOLUTION TO ORDER THAT THE SCHOOL BOARD DELAY SPENDING OF
FUNDING ALLOCATED FOR SECURITY
WHEREAS, at its regular meeting on March 14, 2018, the Board of Supervisors
received a presentation from the Isle of Wight County Public Schools relative to
the proposed implementation of safety and security measures within the School
Division; and,
WHEREAS, the Board of Supervisors of Isle of Wight County adopted a motion to
allow the Isle of Wight County Schools to reallocate $820,000 for the Honeywell
security enhancements and upgrades; and,
WHEREAS, the Schools have spent a portion of the reallocated funding; however,
to date, a significant portion of the funding remains unspent.
NOW THEREFORE, BE IT RESOLVED that the Board of Supervisors of the County of
Isle of Wight, Virginia, hereby orders that the School Board delay spending any
further allocated funds for security, until the School Board or the Superintendent
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of Schools provide additional information in the items that the money is going to
be spent on.
BE IT FURTHER RESOLVED that this resolution is immediately effective as of the
day of adoption.
Supervisor Grice requested that the subject of the Board's Security Task Force be
included on the agenda of the Board's October 4, 2018 work session to discuss its
restart date, ending date, the development of a policy and the involvement of
Emergency Services in providing administrative assistance to undertake county-
wide safety.
CLOSED MEETING
The following matters were identified for discussion in closed meeting by Interim
County Attorney Jones:
Pursuant to Section 2.2-3711(A)(1) of the Code of Virginia concerning
consideration of prospective candidates for employment and under Section 2.2-
3711(A)(1) regarding the performance of a specific County employee.
Upon motion of Supervisor Acree, the Board entered the closed meeting for the
reasons stated by Interim County Attorney Jones, which was adopted
unanimously (5-0).
Upon motion of Supervisor Acree, the Board reconvened into open meeting,
which was adopted unanimously (5-0).
Interim County Attorney Jones reminded the Board that in accordance with Section
2-10(G) of the Board's Rules & Procedure, all those who participated in the closed
meeting are reminded that all matters discussed in closed meeting are to remain
confidential, as provided under the Virginia Freedom of Information Act, and that
such matters as were discussed in closed meeting should not be acted upon or
discussed in public by any participant unless and until a public, formal action of the
Board of Supervisors is taken on that particular subject matter.
Upon motion of Supervisor Acree, the following Resolution was adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant to an affirmative recorded vote and in accordance with the provisions of
the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by
this Board of Supervisors that such closed meeting was conducted in conformity
with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies
that, to the best of each member's knowledge, (i) only public business matters
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lawfully exempted from open meeting requirements by Virginia law were discussed
in the closed meeting to which this certification resolution applies, and (ii) only such
public business matters as were identified in the motion convening the closed
meeting were heard, discussed or considered by the Board of Supervisors.
VOTE
AYES: Acree, Grice, Jefferson, McCarty and Rosie
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
ADJOURNMENT
At 8:00 p.m., Chairman Jefferson declared the meeting adjourned.
&W J400-0
Rudolph Jefferson, Chairman
Carey MJs Sto m, Clerk
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