09-10-2018 Special MeetingSPECIAL CALLED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF
WIGHT COUNTY COURTHOUSE ON MONDAY, THE TENTH DAY OF SEPTEMBER IN
THE YEAR TWO THOUSAND AND EIGHTEEN
PRESENT:
Rudolph Jefferson, Chairman, Hardy District
William M. McCarty, Vice -Chairman, Newport District
Don G. Rosie, II, Carrsville District
Richard L. Grice, Smithfield District
ABSENT
Joel C. Acree, Windsor District
ALSO IN ATTENDANCE:
Robert W. Jones, Jr., Interim County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey M. Storm, Clerk
CALL TO ORDER
Chairman Jefferson called the special Board of Supervisors' meeting to order at
6:00 p.m. for the purpose of discussing preparation for Hurricane Florence and
the County Fair.
Andrea Clontz, Deputy Emergency Management Coordinator, briefed the Board
on the National Hurricane Center's projected forecast for Hurricane Florence
which predicts landfall between Wilmington and Surf City, North Carolina and the
storm's path to head west towards Raleigh, North Carolina to Roanoke, Virginia or
the Outer Banks. It was advised that the Governor of Virginia is considering
evacuation of Zones A and B due to the probabilities associated with tropical and
hurricane force winds in the Hampton Roads area.
County guidelines for emergency and law enforcement personnel were discussed.
Plans and supplies for five to seven days were noted as critical in a hurricane
event.
Areas prone to flooding were identified and it was noted that as new areas of
flooding are identified, they are included in a gridded map utilized by staff to
identify areas of concern to first responders.
The potential for flooding along Route 460 was discussed with respect to its use
as an evacuation route and the Board was advised that VDOT has taken measures
to mitigate the flooding issues associated with that route, as evidenced by it
remaining open for vehicular passage during recent heavy rains.
Ms. Clontz was requested to see if signs advising of high water ahead could be
made available to the volunteer fire departments for use during inclement
weather.
The pet policy in shelters was discussed with regards to the acceptance of pets
only for those individuals staying in a shelter.
The subject of staffing at the shelters was discussed and it was noted that it
typically takes 15 individuals to staff a shelter for a 24-hour period and that
following a 72-hour activation, the Red Cross takes over sheltering efforts.
The Board was apprised that although no prearrangements exist, Smithfield Foods
had supplied meat during a previous hurricane.
In an effort to manage rumors, periodic updates will be provided by the Tourism
office and the Assistant County Administrator.
Danny Byrum, Fair Coordinator, identified impacts associated with Hurricane
Florence and, due to the weather forecast for Wednesday, recommended that the
Seafood Festival still be held. He relayed the desire of 4-H participants to do their
show regardless of the date should the Fair be cancelled.
The following factors were discussed and considered related to the possibility of
cancelling the Fair: The Governor ordered evacuation; safety for all involved; the
potential for flooded roadways; evacuation of other area; the impact on the
Sheriff's Department and EMS personnel who will be on 12-hour shifts; the
Sheriff's Department could not provide public safety in the event devastation
occurred and roads are closed; the 251h year anniversary of the Fair; tidal flooding
in portions of the County; and, evacuees will be traveling through the County.
Supervisor Grice moved that the Board ratify the declaration by County
Administrator Keaton of a state of emergency for the County. A resolution dated
this evening's date is to be developed and included in the Consent Agenda for
official adoption by the Board. The motion was adopted unanimously (4-0) with
Supervisor Acree absent from the meeting.
ADJOURNMENT
At 8:15 p.m., Chairman Jefferson declared the meeting adjourned.
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Carey Qi6s st6rm, Clerk
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Rudolph Jefferson, Chairman
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