02-15-2018 Regular MeetingREGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS
HELD 1N THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT
COUNTY COURTHOUSE ON THURSDAY, THE FIFTHTEENTH DAY OF FEBRUARY IN
THE YEAR TWO THOUSAND AND EIGHTEEN
PRESENT:
Rudolph Jefferson, Chairman, Hardy District
William M. McCarty, Vice -Chairman, Newport District
Don G. Rosie, Il, Carrsville District
Joel C. Acree, Windsor District
Richard L. Grice, Smithfield District
ALSO IN ATTENDANCE:
Mark C. Popovich, County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey M. Storm, Clerk
CALL TO ORDER
Chairman Jefferson called the regular Board of Supervisors' meeting to order at
5:00 p.m. and welcomed all present.
APPROVAL OF AGENDA/AMENDMENTS
On motion of Supervisor McCarty, all those present voting in favor (5-0), the
agenda was approved as amended with the removal of the Resolution to
Recognize Ernest Powell under Special Presentations due to a family emergency;
the removal of the Resolution in Opposition to HB 786 and HB787 under the
County Attorney's report as legislation was not approved by the Senate; and, the
removal of the waiver of the public hearing for the Brewer's Station amended
zoning request under New Business at the request of the applicant.
CLOSED MEETING
The following matters were identified for discussion in closed meeting by County
Attorney Popovich:
Pursuant to Section 2.2-3711(A)(1) of the Code of Virginia concerning a discussion
regarding the appointment of specific appointees to County Boards, Committees
or Authorities and pursuant to Section 2.2-3711(A)(1) related to discussion of a
personnel matter related to the appointment of a specific appointed employee.
Upon motion of Supervisor McCarty and all present voting in favor (5-0), the
Board entered the closed meeting for the reasons stated by County Attorney
Popovich.
Upon motion of Supervisor McCarty and all present voting in favor (5-0), the
Board reconvened into open meeting.
Upon motion of Supervisor McCarty, the following Resolution was adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant to an affirmative recorded vote and in accordance with the provisions of
the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by
this Board of Supervisors that such closed meeting was conducted in conformity
with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies
that, to the best of each member's knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed
in the closed meeting to which this certification resolution applies, and (ii) only such
public business matters as were identified in the motion convening the closed
meeting were heard, discussed or considered by the Board of Supervisors.
VOTE
AYES: Acree, Rosie, Grice, Jefferson and McCarty
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
INVOCATION/PLEDGE OF ALLEGIANCE
Supervisor McCarty delivered the invocation and led the Pledge of Allegiance to
the American Flag.
CITIZENS' COMMENTS
Charles "Pete" Green of the Carrsville District advised that 43 out of 45 of his
neighbors are opposed to conducting a special election for the Sheriff. He
addressed the Board regarding the County's need to be prepared to address
school shootings. He suggested the installation of electric door locks, glass in
doors, restrooms in classrooms and the fencing off the perimeter of the school
yard.
Supervisor McCarty remarked that the cost to conduct the special election for the
Sheriff has been determined to be significantly lower than originally anticipated,
and that he calculates the cost to be approximately $10,000.
Ed Easter of Hideaway Lane addressed the Board regarding the recent school
shooting in Florida. He asked that the Board request the Governor to enact the
laws enacted by the State of Connecticut.
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Marie Bailey of Rocky Road notified the Board about problems associated with
the shooting range that is located near her house.
At the request of Supervisor McCarty, County Administrator Keaton is to relay Ms.
Bailey's concerns to the Sheriff's office for assistance.
Ken Wager of Waterford Oaks addressed the Board regarding the County's budget
and requested no new tax increases be proposed.
Albert Burckard of Titus Point Lane addressed the request for a waiver of the
public hearing for Brewer's Station, noting there must be some budgetary impact.
Supervisor Grice notified Mr. Burckard that that issue has been removed from this
agenda.
CONSENT AGENDA
A. Isle of Wight County Planning Commission By -Laws
B. Resolution to Enter into Planning Grant Agreement with the Virginia
Department of Housing and Community Development for Grant -Funded
Adaptive Reuse Strategies Associated with 14353 Benns Church Boulevard
(Former James River Christian Academy)
C. Resolution to Appropriate $540,239 from the FY 2017 General Fund
Unassigned Fund Balance to FY 2018 General Fund Departments
D. Resolution to Appropriate Funding to the FY2018 Operating Budget of Isle
of Wight County Schools
E. Resolution to Accept and Appropriate Funds from Chick-fil-a Restaurant of
Suffolk Virginia
F. Resolution to Accept and Appropriate Funds from Senior Services of
Southeastern Virginia and Dominion Energy
G. First Amendment to the Economic Development Incentive Grant
Agreement by and Between the County of Isle of Wight and TAK
Investments, Inc.
H. Minutes
November 16, 2017 Regular Meeting Minutes
December 14, 2017 Legislative Delegation Minutes
December 14, 2017 Regular Meeting Minutes
January 10, 2018 Organizational & Work Session Minutes
On motion of Supervisor McCarty, all those present voting in favor (5-0), the
Consent Agenda was adopted as presented.
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REGIONAL AND INTER -GOVERNMENTAL REPORTS
County Administrator Keaton shared the discussion on off -shore drilling at the
Hampton Roads Planning District Commission's most recent meeting.
Supervisor Acree encouraged parents of children with special needs to attend
Special Education Advisory Committee meetings and noted the need for adult
special needs programs.
County Administrator Keaton advised that Jim Utterback is leaving as District
Administrator of the Hampton Roads Transportation Planning Organization and
provided updates on 1-64; widening of the high-rise bridge; and, the 264-64
interchange at Virginia Beach.
Supervisor Grice reported that it was revealed at the most recent meeting of the
Hampton Roads Economic Development Alliance that marketing in the region is
receiving new attention. He further reported on the success of the recently held
Commission on Aging Valentines' Day dance that was sponsored by the Parks and
Recreation Department.
Chairman Jefferson reported on the objectives of the Governor regarding
unfunded mandates, education and the ability to raise teachers' pay scale; the
region's readiness for the 21st century; the need for good transportation;
healthcare and mental health. He further reported on his attendance at the
Chairpersons' Institute.
Chairman Jefferson reported on topics of discussion at the most recent meeting
of the Western Tidewater Regional Jail Authority involving the operating budget
and management of the facility. He advised that Jail employees will be receiving a
wage increase.
APPOINTMENTS
On motion of Supervisor McCarty, which was adopted unanimously (5-0), Ed
Easter will be recommended to the Circuit Court Judge for an additional term
representing the Newport District on the Board of Zoning Appeals.
On motion of Supervisor McCarty, which was adopted unanimously (5-0), Lanelle
Johnson was appointed to fill the unexpired term of Grace Keen as the At -large
member on the Commission on Aging.
On motion of Supervisor Rosie, which was adopted unanimously (5-0), Brian
Carroll was reappointed for an additional term representing the Carrsville District
on the Planning Commission.
On motion of Supervisor Rosie, which was adopted unanimously (5-0), Jennifer
Boykins was appointed to fill his unexpired term representing the Carrsville
District on the Planning Commission.
On motion of Chairman Jefferson, which was adopted unanimously (5-0), Hazel
Edwards was reappointed for an additional one-year term on the Southeastern
Tidewater Opportunity Project.
On motion of Chairman Jefferson, which was adopted unanimously (5-0), Herb
DeGroft was reappointed to serve an additional two-year term on the Senior
Services of Southeast Virginia.
On motion of Chairman Jefferson, which was adopted by unanimous vote (5-0),
Otis (Pete) Farmer was reappointed to serve an additional three-year term
representing the Hardy District on the Commission on Aging.
On motion of Chairman Jefferson, which was adopted by unanimous vote (5-0),
Janet Robertson was reappointed to serve an additional three-year term
representing the Hardy District on the Commission on Aging.
SPECIAL PRESENTATIONS
The family of the late Grace Keen was recognized in attendance and formally
presented the following Resolution which was adopted on motion of Supervisor
Grice, all those present voting in favor (5-0):
RESOLUTION TO HONOR THE CONTRIBUTIONS OF
GRACE JUSTICE KEEN
WHEREAS, Mrs. Grace Justice Keen was an actively engaged citizen of Isle of
Wight County for more than 50 years; and,
WHEREAS, Mrs. Keen was a citizen activist and visionary who served as a catalyst
for the development and implementation of numerous programs, projects, and
activities throughout the entire Isle of Wight County community; and,
WHEREAS, Mrs. Keen was instrumental in the development of the County's
September 11th Memorial, the Memorial Gardens at Riverview Park, the
Designation of 1989 as the Year of the Child, the Veterans' Day Program, and in
the planting of crepe myrtles and various types of flowers throughout the County;
and,
WHEREAS, Mrs. Keen volunteered countless hours of her personal time for the
benefit of others through service as a citizen appointee on the County's
Beautification Committee, the Commission on Aging, Transportation Safety
Committee, and the Events Committee; and,
WHEREAS, her immeasurable contributions and dedication to others have
materially improved the quality of life for the citizens of Isle of Wight County; and,
WHEREAS, the Isle of Wight County Board of Supervisors sincerely appreciates her
dedicated service and leadership within the community; and,
WHEREAS, the citizens of Isle of Wight County were deeply saddened by the news
of the untimely passing of Mrs. Keen.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that the Board of
Supervisors of the County of Isle of Wight, Virginia wishes to express its deepest
condolences to the family of Mrs. Grace Justice Keen and orders that a copy of
this Resolution be spread upon the minutes of this Board meeting this 15th day of
February 2018.
Ms. Marissa Nihill, Executive Director of American Red Cross Coastal Virginia,
provided a presentation on its mission to serve during emergencies and disasters
and the need for volunteer service locally.
COUNTY ADMINISTRATOR'S REPORT
2017 Isle of Wight County Fair awards were highlighted by Danny Byrum, Fair
Chairman.
A presentation on the 2017 annual report for the Smithfield/Isle of Wight
Convention and Visitors Bureau was provided by Judy Winslow, the Director of
Tourism.
Recipients of Spot Awards for the Second Quarter of FY2017-18 were highlighted
for the Board's information by County Administrator Keaton.
A legislative update of the 2018 General Assembly Session was provided by
Assistant County Administrator Robertson.
An overview of enforcement of Americans with Disability Act regulations in the
County was provided by County Administrator Keaton.
Matters of information were brought to the Board's attention by County
Administrator Keaton.
NEW BUSINESS
Don Jennings, Director of Utilities, briefed the Board relative to change orders
associated with the Route 10 water line extension project.
Supervisor McCarty moved, with all present voting in favor (5-0), to approve the
change order for additional effort in plan and profile revisions to account for
incomplete Verizon utility markings in the amount of $69,850 and the change
order for the County's consultant to incorporate necessary changes and
coordination with the developer's consultant to develop a separate set of site
plans for the work along the Benns Grant project frontage in the amount of
$10,800.
The Board considered a request to exclude the Virginia Coast from the Bureau of
Ocean Energy Management's Five -Year Oil and Gas Leasing Program which passed
(4-1) on motion of Supervisor McCarty with Chairman Jefferson and Supervisors
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Acree, McCarty and Rosie voting in favor and Supervisor Grice voting against the
motion, that the request to exclude the Virginia Coast from the Bureau of Ocean
Energy Management's Five -Year Oil and Gas Leasing Program, be approved.
On motion of Supervisor Acree with all those present voting in favor (5-0), the
Board's March 15, 2018 meeting was moved to March 14, 2018 at 5:00 p.m.
ADJOURNMENT
At 9:00 p.m., Chairman Jefferson declared the meeting adjourned.
urn,
Carey PUls Sto , Clerk
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Rudolph Jefferson, Chairman