01-10-2018 Work SessionORGANIZATIONAL AND WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD
OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE
OF WIGHT COUNTY COURTHOUSE ON THURSDAY, THE TENTH DAY OF JANUARY
IN THE YEAR TWO THOUSAND AND EIGHTEEN
PRESENT:
Don G. Rosie, II, Carrsville District
William M. McCarty, Newport District
Rudolph Jefferson, Hardy District
Joel C. Acree, Windsor District
Richard L. Grice, Smithfield District
ALSO IN ATTENDANCE:
Mark C. Popovich, County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey M. Storm, Clerk
CALL TO ORDER
County Administrator Keaton called the organizational meeting to order at 5:00
p.m.
The invocation was delivered by Supervisor Jefferson who then led the Pledge of
Allegiance to the American flag.
Supervisor Acree moved that Supervisor Jefferson be elected as Chairman of the
Board for 2018. The motion was adopted by a vote of (5-0) with Supervisors
Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion and no
Supervisors voting against the motion.
Supervisor Grice moved that Supervisor McCarty be elected as Vice -Chairman of
the Board for 2018. The motion was adopted by a vote of (5-0) with Supervisors
Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion and no
Supervisors voting against the motion.
Supervisor Acree moved that Carey Mills Storm be appointed as Clerk of the
Board for 2018. The motion was adopted by a vote of (5-0) with Supervisors
Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion and no
Supervisors voting against the motion.
Supervisor Grice moved that the following Resolution to Establish Regular
WHEREAS, regular meetings of the Board of Supervisors (hereinafter referred to
as "the Board") shall be held in the Robert C. Claud, Sr. Board Room on the third
(3rd) Thursday of the month unless otherwise set by the Board; and,
WHEREAS, regular meetings shall begin at 5:00 p.m. for closed session purposes
only, with all other matters to be heard and considered at 6:00 p.m.; and,
WHEREAS, work session meetings shall be held on the first (1st) Thursday of every
month, at the same place as regular meetings, and shall begin at 6:00 p.m. unless
otherwise set by the Board.
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED that regular meetings and
work sessions of the Board shall be held as shown on the attached calendar for
2018.
Wednesday, January 10th
5:00 p.m.
Organizational
Thursday, January 18th
5:00 P.M.
Regular Meeting
Thursday, February 1st
6:00 p.m.
Work Session
Thursday, February 15th
5:00 P.M.
Regular Meeting
Thursday, March 1st
6:00 p.m.
Work Session
Thursday, March 15th
5:00 p.m.
Regular Meeting
Thursday, April 5th
6:00 p.m.
Work Session
Thursday, April 19th
5:00 p.m.
Regular Meeting
Thursday, May 3rd
6:00 p.m.
Work Session
Thursday, May 17th
5:00 P.M.
Regular Meeting
Thursday, June 14th
6:00 p.m.
Work Session
Thursday, July 5th
6:00 p.m.
Work Session
Thursday, July 19th
5:00 P.M.
Regular Meeting
Thursday, August 2nd
6:00 p.m.
Work Session
Thursday, August 16th
5:00 P.M.
Regular Meeting
Thursday, September 6th
6:00 p.m.
Work Session
Thursday, September 20th
5:00 P.M.
Regular Meeting
Thursday, October 4th
6:00 p.m.
Work Session
Thursday, October 18th
5:00 p.m.
Regular Meeting
Thursday, November 1st
6:00 p.m.
Work Session
Thursday, November 15th
5:00 P.M.
Regular Meeting
Thursday, December 13th
6:00 p.m.
Work Session
Thursday, January 3, 2019
11:00 a.m.
Organizational
Thursday, January 3, 2019
11:30 a.m.
Work Session
The motion was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice,
Supervisor Grice moved the following Board Member Committees for 2018 be
adopted which was adopted by a vote of (5-0) with Supervisors Acree, Rosie,
Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors
voting against the motion:
COMMITTEES MEMBER TERM EXPIRES
Public Works Acree January 2019
(Trash, Bldg, Refuse, Fleet) McCarty January 2019
Community Development Grice January 2019
(ED, Planning, Inspections, Rosie January 2019
Utilities)
Joint Tourism Grice January 2019
McCarty January 2019
Parks, Recreation & Jefferson January 2019
Cultural Grice January 2019
Personnel Grice January 2019
McCarty January 2019
Public Safety Jefferson January 2019
(Fire, EM, 911, Sheriff) Acree January 2019
Intergovernmental Water & Acree
Sewer Task Force Grice
Franklin Intergovernmental Acree
Relations Rosie
Smithfield Intergovernmental Jefferson
Relations Grice
Windsor Intergovernmental Acree
Relations Rosie
January 2019
January 2019
January 2019
January 2019
January 2019
January 2019
January 2019
January 2019
Supervisor Grice moved that the following appointments be adopted and that the
Western Tidewater Regional Jail appointment be set aside on an interim basis
with direction to County Attorney Popovich to communicate with the Jail Board's
attorney regarding the ability of Supervisor McCarty to serve on the Jail Board
Opportunity, Inc.
HREDA
HRMFFA
HRPDC
H RTPO
H RTAC
Mayors/Chairs
Southside Mayors/Chairs
WTRJ
WTWA
McCarty
January 2019
Grice
January 2019
McCarty
January 2019
McCarty
January 2019
Keaton/Voting Member
Acree
January 2019
Keaton/Voting Member
Acree
January 2019
Jefferson
January 2019
Jefferson
January 2019
Jefferson/McCarty (REMOVED)
Acree/Grice
January 2019
Supervisor Grice moved that the organizational meeting be closed. The motion
was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and
McCarty voting in favor of the motion and no Supervisors voting against the
motion.
APPROVAL OF AGENDA
Supervisor McCarty moved that the agenda be approved with the addition of a
closed meeting. The motion was adopted by a vote of (5-0) with Supervisors
Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the motion and no
Supervisors voting against the motion.
COUNTY ADMINISTRATOR'S REPORT
County Attorney Popovich advised responsive to the recent protest in
Charlottesville involving the removal of the Confederate statute, the Local
Government Attorneys Association is in the process of finalizing its research
concerning what localities can do about some sort of permitting process for public
demonstrations. He advised that the County currently has no policies, procedures
or ordinances in place and recommended that the Board authorize him to work
with the Shetiff's Department and Commonwealth Attorney regarding the
development of such policies and procedures.
Mayor James R. Clarke, Jr. of the Sheriff's Department advised a permitting
process would identify permit applicants, allow the Sheriff's office to conduct
background investigations on the applicant and act about mutual aid, if needed.
He remarked that the establishment of policies and procedures would provide the
Sheriff's office with guidance in terms of how to address these types of situations.
Supervisor Acree moved to authorize the County Attorney to work with the
Commonwealth Attorney, the Sheriff's Department and fire and rescue
representatives to develop policies and procedures to address protests and large
gatherings on public property. The motion was adopted by a vote of (5-0) with
Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the
motion and no Supervisors voting against the motion
Tony Wilson, Director of Public Works, introduced Ms. DeAnna Lawrence,
Sanitation Supervisor, Mr. Carlos Batten, Lead Sanitation worker and Mr. Robert
Toney, Refuse & Recycling attendant. The Board was briefed on policies and
operating procedures currently in effect at the County's refuse and recycling
centers.
Supervisor Acree expressed concern with the safety of the refuse and recycling
center attendants who sometimes must deal with confrontational individuals and
it was the consensus of the Board that Mr. Wilson investigate costs associated
with security options, to include cameras for each site and cameras worn on
refuse and recycling center workers' clothing.
Following a break, the Board received a briefing from Richard Rudnicki, the
County's Assistant Director of Planning & Zoning, on amendments to the Benn's
Grant conditional zoning project.
Don Jennings, Director of Public Utilities, requested the Board's feedback
regarding proposed contents to be included in a water education brochure
designed to inform the public about the County's water system structure.
Supervisor Acree recommended information regarding where and how much
water is coming from the Norfolk Water Agreement, as well as information
relating to the Western Tidewater Water Authority; how many users are needed
before the system becomes revenue neutral; how many users are from the
County, including the Towns of Smithfield and Windsor, and how many are on the
County system.
Supervisor Grice recommended a series of videos starting with the fundamentals
of what is ground water, what is well water, who has what, what is the County
doing regarding servicing them, how many citizens are on County water or one of
the eighteen water systems owned by the County and, the number of County
residents serviced by their own wells.
Chairman Jefferson recommended information about where the water comes
Supervisor Rosie recommended prioritizing the County -owned systems and
identify what the economic impact would be if, as a system ages, it is not repaired
and water from the County's larger system is required.
Mr. Jennings, responsive to comments made at the October 26, 2017 Windsor
Intergovernmental Relations Committee meeting concerning assumptions
expressed that the County would be the entity to service the newly annexed area
in the Town of Windsor, advised that the Town of Windsor has agreed to pay half
of the cost associated with a sewer study due to failing septic systems on Lovers
Lane.
County Attorney Popovich requested a closed meeting pursuant to Section 2.2-
3711(A)(5) of the Code of Virginia to discuss a prospective business or industry
where no previous announcement has been made of the business' or industry's
interest in locating its facility in the community.
Supervisor Acree moved that the Board enter the closed meeting for the reasons
stated by County Attorney Popovich. The motion was adopted by a vote of (5-0)
with Supervisors Acree, Rosie, Grice, Jefferson and McCarty voting in favor of the
motion and no Supervisors voting against the motion.
Supervisor McCarty moved that the Board return to open meeting. The motion
was adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and
McCarty voting in favor of the motion and no Supervisors voting against the
motion.
County Attorney Popovich reminded the Board that in accordance with Section 2-
10(G) of the Board's Rules & Procedure, all those who participated in the closed
meeting are reminded that all matters discussed in closed meeting are to remain
confidential, as provided under the Virginia Freedom of Information Act, and that
such matters as were discussed in closed meeting should not be acted upon or
discussed in public by any participant unless and until a public, formal action of
the Board of Supervisors is taken on that particular subject matter.
Supervisor McCarty moved that the following Resolution be adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant to an affirmative recorded vote and in accordance with the provisions of
the Virginia Freedom of Information Act; and,
(ii) only such public business matters as were identified in the motion convening
the closed meeting were heard, discussed or considered by the Board of
Supervisors.
VOTE
AYES: Acree, Rosie, Grice, Jefferson and McCarty
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
ADJOURNMENT
At 8:30 p.m., Supervisor Grice moved that the meeting be adjourned which was
adopted by a vote of (5-0) with Supervisors Acree, Rosie, Grice, Jefferson and
McCarty voting in favor of the motion and no Supervisors voting against the
motion.
( � q�(- �A & rN
Care ills S rm, Clerk
Rudolph Jefferson, Chairman