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09-06-2017 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE ON WEDNESDAY, THE SIXTH DAY OF SEPTEMBER IN THE YEAR TWO THOUSAND AND SEVENTEEN PRESENT: Rex W. Alphin, Chairman, Carrsville District (Arrived at 4:05 p.m.) William M. McCarty, Vice -Chairman, Newport District Rudolph Jefferson, Hardy District Joel C. Acree, Windsor District Richard L. Grice, Smithfield District ALSO IN ATTENDANCE: Mark C. Popovich, County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Carey M. Storm, Clerk CALL TO ORDER Vice -Chairman McCarty called the work session of the Board of Supervisors' to order at 4:00 p.m. and delivered the invocation. The following matters were identified for discussion in closed meeting by County Attorney Popovich: Pursuant to Section 2.2-3711(A)(1) of the Code of Virginia concerning a discussion regarding the performance of the County Administrator; pursuant to Section 2.2- 3711 (A)(1) concerning a discussion regarding the performance of the County Attorney; and, pursuant to Section 2.2-3711(A)(1) concerning the appointment of specific officers, appointees or employees of the public body. Upon motion of Supervisor Jefferson, all those present voting in favor (4-0) with Chairman Alphin absent, the Board entered the closed meeting for the reasons stated by County Attorney Popovich. Chairman Alphin arrived at the meeting at 4:05 p.m. Upon motion of Supervisor McCarty, all voting in favor (5-0), the Board reconvened into open meeting. Upon motion of Supervisor Jefferson, the following Resolution was adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Alphin, Grice, Jefferson and McCarty NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 David Smith, Director of Parks & Recreation, introduced Pete Acker with the Department of Game & Inland Fisheries who briefed the Board on the potential benefits associated with the State managing hunting licenses for property owned by the County and located on the Blackwater River. He advised that under the State's Public Access Lands for Sportsmen Program, the land would be open to the public pursuant to any regulations/restrictions imposed by the County. He advised further discussion is needed between the State and County regarding the development of parking lots, signage and advertisement on the State's website of the property as a public hunting and fishing opportunity. Responsive to Supervisor Acree, Mr. Acker advised that access cannot be restricted to County residents if management of the property is taken over by the State. Responsive to Supervisor Jefferson, County Attorney Popovich advised that the property currently has a timber lease from the prior owner, however, that as land is cleared, such land is released to the County which then can replant and harvest as it sees fit. Responsive to Supervisor Jefferson, Mr. Acker advised that depending on the details of the plan, the first steps to be taken are the parking areas and signage. He further advised that hunting clubs can hunt the land as a club, but do not have reserved rights to any portion of that property at any given time. Responsive to Supervisor McCarty, Mr. Acker confirmed that the State provides funding for the development of the parking lots and signage. He advised that most of the facilities managed by the State are primitive sites and do not have restroom facilities. 2 Responsive to Supervisor Grice, Mr. Acker advised that there are no fees associated with the State's services and no compensation to the County for the land usage. He confirmed that any improvements to the land would be paid by the State and he offered to investigate and report back if the property liability falls on the State or the County. He advised that the State has no interest in contributing to the development of a Master Plan for the property. Responsive to Chairman Alphin, Mr. Acker offered to pass along the County's desire to sell the property to the State. Chairman Alphin advised Mr. Acker that the Board would be back in touch following further discussion on how it wishes to proceed about the State maintaining the property. County Attorney Popovich requested direction from the Board on whether to proceed with renewing the leases with the current hunt clubs as they have now expired. Chairman Alphin relayed the Board's desire that County Attorney Popovich proceed with extension of the lease renewals with the current hunt clubs and Supervisor Grice suggested that the current hunt clubs be advised that the County may have alternative plans for the use of the property next year. County Attorney Popovich advised he would proceed with the advertisement of a public hearing on the lease of the Blackwater River land at the Board's next meeting. Andrea Clontz briefed the Board relative to recent changes in Hurricane Irma's path and the mode of operations for the County's emergency shelters. 11 Tony Wilson, Director of Public Works, advised that the new sign at the James River Bridge has been installed and requested direction from the Board regarding how he should proceed with the sign located at Routes 258 and 58 in Carrsville. The Board concurred with the appearance of the existing sign at Routes 258 and 58 and directed staff to enhance the landscaping around that sign. Responsive to Supervisor Acree, Mr. Wilson offered to speak with VDOT concerning sprucing up of the area at the base of the James River Bridge going northbound. Mr. Wilson advised he would proceed with replacing all old County welcome signs with the new signs; three more double post signs; and, four single post signs. 3 County Attorney Popovich presented proposed revisions to Chapter 11, Motor Vehicles and Traffic Ordinance relating to train companies being held responsible for railroad crossing obstructions and the County having the ability to retain any penalties versus it going to the state regarding individuals cited by the sheriff's office for drunk driving. He advised that he did not include the proration of license fees, as there are multiple counties throughout the Commonwealth of Virginia that do not prorate license fee. The consensus of the Board was for the County Attorney to proceed with advertising the proposed ordinance amendments for public hearing. County Administrator Keaton provided highlights of the pre -pricing market call for the County's bond sale which is scheduled for tomorrow, resulting in an anticipated $2.8 to $2.9 million savings for the County. He advised that the actual results of the bond sales will be received tomorrow. ADJOURNMENT At 7:00 p.m., Chairman Alphin declared the work session adjourned. Rex W. Alphin, Chairman i� Care ills orm, Clerk 4