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08-03-2017 Special MeetingSPECIAL MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD AT THE SMITHFIELD CENTER ON THURSDAY, THE THIRD DAY OF AUGUST IN THE YEAR TWO THOUSAND AND SEVENTEEN AT THE SMITHFIELD CENTER, SMITHFIELD, VIRGINIA PRESENT: BOARD OF SUPERVISORS Rex W. Alphin, Chairman, Carrsville District William M. McCarty, Vice -Chairman, Newport District Rudolph Jefferson, Hardy District Joel C. Acree, Windsor District Richard L. Grice, Smithfield District ALSO PRESENT: PLANNING COMMISSION James Ford, Chairman, Hardy District Cynthia Taylor, Vice Chairman, Smithfield District Don Rosie, Carrsville District William Saunders, Windsor District SCHOOL BOARD Alvin Wilson, Chairman, Hardy District Victoria Hulick, Vice -Chairman, Newport District Dr. James Thornton, School Superintendent Kirstin Cook, Smithfield District TOWN OF WINDSOR Carita Richardson, Mayor Durwood Scott, Vice -Mayor Michael Stallings, Town Manager Macon Edwards Patty Flemming TOWN OF SMITHFIELD Carter Williams, Mayor Peter M. Stephenson, Town Manager The special meeting was called to order at 6:00 p.m. to discuss matters coming forth from the County's Water and Sewer Task Force; to receive an update on Route 460; and, to discuss the Town of Smithfield's vision for the ballpark in Smithfield. Following a presentation by Don Jennings, Director of Utility Services, relative to background information and history of the Isle of Wight Stormwater Task Force, the following recommendations of the Task Force were relayed: 1. that a consultant be identified which is mutually acceptable to each locality, and that each locality contribute to the formal asset evaluation; 2. that each locality identify needs that are being met individually that could be undertaken by entering into a shared services agreement; 1 3. that collectively a transition schedule be developed for a single source supply which has minimal negative impacts on each locality's revenue streams, determining both short and long term improvements and implications; and, 4. that Isle of Wight develop a process for a comprehensive review of the Western Tidewater Water Authority contract and all utility contracts affecting and between localities in general. Supervisor Grice commented on the reduced number of permits being issued for groundwater and highly recommended that the County and Town begin to work now as a team to secure future permits. Michael Stallings, Windsor Town Manager, agreed that laying the groundwork to secure water for residents in the future is critical so that when that time arrives, we are ready to proceed. Andrew Gregory, Town of Smithfield, commented that the Town is aware of withdrawal permit issues, but that the purchase of County water was originally based on what the Town thought might happen in the future. He agreed now is a good opportunity for the Town and County to work not just on water, but land use issues, such as a boundary line adjustment, shared services and contracts. He stated that the Town is ready to discuss all those things and continue to dialogue with one another. Amy Ring, Director of Planning & Zoning, provided an update on the development of revisions to the County's Comprehensive Plan, noting that the first phase is close to completion. The background and purpose of the revisions to the Plan were reviewed. The importance of public input was noted and staff was recognized for its participation in community forums intended to engage citizens. It was noted that education was listed as the highest priority in the first round of surveys received by staff. It was recommended that additional social media needs to be incorporated when seeking comments. Vicky Hulick, School Board member, commented on the importance of students' opinions being taken into consideration and recommended that the survey be offered online to them during the school year. Mayor Rita Richardson, Town of Windsor, acknowledged that a successful school system is important to potential residents looking for a home in the County. She provided an update on the Route 460 project noting that the Commonwealth Transportation Board has determined that the project is too expensive to build with the northern bypass. She advised that additional traffic studies are being conducted now. 1) A PowerPoint presentation on the update to the E-911 communications system being shared between the County, the City of Suffolk, James City, York and Gloucester counties was provided. At 8:15 p.m., Chairman Alphin declared the special meeting adjourned. 6 �V� a& Rex W. Alphin, Chairman Carey ills StdYm, Clerk