06-01-2017 Joint MeetingJOINT MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS AND
THE ISLE OF WIGHT COUNTY PLANNING COMMISSION HELD IN THE ROBERT C.
CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE ON
THURSDAY, THE FIRST DAY OF JUNE IN THE YEAR TWO THOUSAND AND
SEVENTEEN
BOARD OF SUPERVISORS
Rex W. Alphin, Chairman, Carrsville District
William M. McCarty, Vice -Chairman, Newport District
Rudolph Jefferson, Hardy District
Joel C. Acree, Windsor District
Richard L. Grice, Smithfield District
PLANNING COMMISSION
Cynthia Taylor, Smithfield District
Thomas Duerig, Smithfield District
James P. O'Briant, Windsor District
William G. Saunders, IV, Windsor District
Don G. Rosie, Carrsville District
Brian Carroll, Carrsville District
Bobby A. Bowser, Hardy District
William E. Hulick, Newport District
Richard L. Gillerlain, Newport District
ALSO IN ATTENDANCE:
Mark C. Popovich, County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey M. Storm, Clerk
CALL TO ORDER
Chairman Alphin called the joint meeting of the Board of Supervisors and the
Planning Commission to order at 6:00 p.m. for discussing the public engagement
process associated with the update of the County's Comprehensive Land Use
Pian.
The invocation was delivered.
Amy Ring, Director of Planning and Zoning, provided an outline of the proposed
public engagement process, its associated timeline and public input opportunities,
followed by participation by the Board and Commission in a practice exercise of
what is anticipated to occur at the first series of public meetings, the first of which
will be held on June 22nd in Carrsville.
Richard Rudnicki, Assistant Director of Planning & Zoning, briefed the Board on
proposed techniques designed for staying engaged in the process which included
name suggestions for the plan from the public; utilization of social media; surveys;
special presentations to civic groups, homeowners' associations and community
organizations; surveys and collection boxes; flyers; and, business cards.
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Following the Board and Commission participating in a mock public forum, the
Board was reminded to submit names of persons to serve on a task force.
The Board's and Planning Commission's joint work session was adjourned.
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Upon motion of Supervisor Grice, all those present voting in favor, a closed
meeting as requested by County Attorney Popovich to discuss a personnel matter
was added to the agenda.
County Attorney Popovich advised that new Virginia Supreme Court legal rulings
have prompted him to attempt to make the County's Noise Ordinance more
uniform with the standard decimal reading noise ordinances throughout the
Commonwealth. He further advised that bids solicited from potential
manufacturers revealed that each decimal reader unit would cost $360 and need
to be calibrated at an additional $325 and that there would be an additional cost
for cases and delivery fees. Information from the Sheriff depicting the types and
number of complaints received since 2014 was provided to the Board and the
Board was advised that the Sheriff is not in favor of proceeding as he feels he can
handle any complaints without making any change to the existing ordinance;
however, he would like to have an ordinance enacted that is legally enforceable
as it is inevitable that as the County grows, noise will become a problem.
Following discussion on the cost for equipment and the need for training and
recalibration, it was the consensus of the Board that the Noise Ordinance not be
amended at this time.
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Responsive to a request by Supervisor McCarty, proposed revisions to the
County's Sign Ordinance regarding temporary signage, the inability of shopping
centers to not have signage afforded to stand alone businesses; size and location
of permanent signage; allowing flags or banner type signage; the amount of
window signage permitted; and, sign maintenance were reviewed by Mr.
Rudnicki.
Responsive to Supervisor Grice, Mr. Rudnicki advised that staff would review how
the ordinance is phrased with regard to whether solar shades are considered
signage or as an advertisement and if promotional items other than a logo will be
considered as a sign.
It was the consensus of the Board that the matter be forwarded to the Planning
Commission.
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County Attorney Popovich requested a closed meeting pursuant to Section 2.2-
3711.A(1) of the Code of Virginia to discuss a specific public employee.
Upon motion of Supervisor McCarty and all voting in favor, the Board entered the
closed meeting for the reason stated by County Attorney Popovich.
Upon motion of Supervisor McCarty and all voting in favor, the Board returned to
open session.
Upon motion of Supervisor McCarty and all voting in favor, the Board adopted the
following Resolution:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this date
pursuant to an affirmative recorded vote and in accordance with the provisions of
the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by
this Board of Supervisors that such closed meeting was conducted in conformity
with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies
that, to the best of each member's knowledge, (i) only public business matters
lawfully exempted from open meeting requirements by Virginia law were discussed
in the closed meeting to which this certification resolution applies, and (ii) only such
public business matters as were identified in the motion convening the closed
meeting were heard, discussed or considered by the Board of Supervisors.
VOTE
AYES: Acree, Alphin, Grice, Jefferson and McCarty
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
ADJOURNMENT
At 8:20 p.m., Chairman Alphin declared the meeting adjourned.
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