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05-04-2017 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE ON THURSDAY, THE FOURTH DAY OF MAY IN THE YEAR TWO THOUSAND AND SEVENTEEN PRESENT: Rex W. Alphin, Chairman, Carrsville District William M. McCarty, Vice -Chairman, Newport District Rudolph Jefferson, Hardy District Joel C. Acree, Windsor District Richard L. Grice, Smithfield District ALSO IN ATTENDANCE: Mark C. Popovich, County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator Carey M. Storm, Clerk Chairman Alphin called the work session to order at 6:00 p.m. and welcomed all present. The invocation was delivered by Supervisor Grice. 11 Following a PowerPoint presentation by Donald T. Robertson, Assistant County Administrator, on the process associated with the County's central permitting process, it was suggested that an explanation for the requirement of permits be provided, as well as the types of activities which require permits. A section entitled "Frequently Asked Questions" was also recommended for incorporation. Don Jennings, Director of Utility Services, provided a highlight of the County's Stormwater Management Program. Doug Fritz, Senior Water Resource Planner, GKY Associates, briefed the Board regarding pending regulatory changes impacting the County's Erosion & Sediment Control and Stormwater programs. It was the consensus of the Board that the County retain its ability to review its plans. Following an overview of the County's Quarterly Financial Report for the 3"' Quarter of FY2016-17 by the Director of Budget & Finance, the Board requested that, in the future, any items of concern contained in the financial report be red flagged. It was noted that the Board's primary interest is to be apprised regarding how the County is trending. The FY2017-18 Operating and Capital Budgets were highlighted by County Administrator Keaton. Under the category of Business Licenses, the consensus of the Board was the need for the definition of a business versus a hobby. It was noted that the administrative cost and all suggested scenarios of staff prior to an implementation date of January 1, 2018 would be welcomed by the Board. Responsive to County Administrator Keaton's suggestion that turn -out gear at one of the County's volunteer organizations could be spread upon a two-year period, the Board noted its concurrence. The need to determine what is going to be done with protective gear across the board with the County's volunteer organizations was discussed, as well as establishment of standards related to risk management. Also recognized was the need to set policies that public service purchases be required to meet current standards before being placed into service in the County to protect the County's volunteers. 11 County Administrator Keaton briefed the Board regarding action taken at the most recent meeting of the Southeastern Public Service Authority regarding a motion to cancel the Repower South contract. Following a poll of the Board by the Chairman, it was the consensus of the Board to continue to allow Repower South additional time to build its facility. 11 Supervisor McCarty reminded the Board of needed discussion relative to the County's noise and sign ordinances. 11 Supervisor McCarty apprised the Board of a need to meet with representatives of the Health Department to discuss certain concerns. County Attorney Popovich requested a closed meeting pursuant to Section 2.2- 3711(A)(7) regarding consultation with legal counsel regarding probable litigation in regards to Routes 10 & 258 and the intersection at the Benn's Church project where such consultation would adversely affect the negotiating or litigation posture of this public body. Supervisor McCarty moved that the Board enter the closed meeting for the reasons stated by County Attorney Popovich. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Acree moved that the Board return to open meeting. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Jefferson moved that the following Resolution be adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Alphin, Grice, Jefferson and McCarty NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 At 8:10 p.m., Chairman Alphin declared the work session adjourned. 104- Z-- RV4. Alphin, C firman ( I —A4yr) J� ML Carey NVIs Stork Clerk 3