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03-02-2017 Joint Work SessionJOINT WORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS AND SCHOOL BOARD HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE ON THURSDAY, THE SECOND DAY OF MARCH IN THE YEAR TWO THOUSAND AND SEVENTEEN AT 6:00 P.M. PRESENT: BOARD OF SUPERVISORS Rex W. Alphin, Chairman, Carrsville District William M. McCarty, Vice -Chairman, Newport District Rudolph Jefferson, Hardy District Joel C. Acree, Windsor District Richard L. Grice, Smithfield District SCHOOL BOARD Alvin W. Wilson, Chairman, Hardy District Victoria Hulick, Vice -Chairman, Newport District Julia W. Perkins, Windsor District Kirstin Cook, Smithfield District Jacqueline Carr, Carrsville District Also Attending: Mark C. Popovich, County Attorney Randy R. Keaton, County Administrator Donald T. Robertson, Assistant County Administrator At 6:00 p.m., the joint work session of the Board of Supervisors and School Board was called to order by Chairman Alphin. The invocation was delivered by Supervisor Jefferson. The School Board's proposed anticipated capital project needs for 2018 was discussed. A request for bonds to be issued by the County in the amount of $10 million was presented by Dr. Thornton, Superintendent, Isle of Wight County Schools, following a presentation on the School Board's Career Technology plan for proposed capital projects at Smithfield and Windsor High Schools to expand vocational training to its students. It was noted that the $750,000 currently being appropriated to PD Pruden can be used to pay the bond debt service which represents a fiscally responsible plan with no tax increase to citizens. Dr. Daniel Lufkin, President, Paul D. Camp Community College, expressed 1 the College's desire to partner with the school system creating an opportunity for students to earn credentials. The need for workforce development; the use of County facilities in the northern end of the County; and, shared services were noted by the Board as being important. Chairman Alphin expressed he Board's gratitude for Smithfield Foods' monetary donation to the schools. 8 County Administrator Keaton reviewed the proposed Capital Improvements Program for FY2018-27 which identifies approximately $8.2 million in General Fund and Utility Fund bond funds. Donald T. Robertson, Assistant County Administrator, advised that a public hearing on the proposed Program will be conducted by the Planning Commission at its regular meeting of February 28, 2017. County Administrator Keaton was requested to provide the Board with a list of all projects submitted for inclusion to the Program, but omitted. 11 Wendy Hu, the County's newly hired Director of Budget & Finance, was formally introduced to the Board. Richard Rudnicki, Assistant Director of Planning & Zoning, reviewed proposed revisions to the County's Sign Ordinance. Supervisor McCarty acknowledged the efforts of staff to loosen some of the sign regulations while still assisting small businesses to promote their products. He confirmed that the Board does desire to preserve certain rural aspects which could be accomplished by mimicking some of the newer shopping centers on Jefferson Avenue whose signs are located at the back of stores and which also face the roadway. He stated doing so makes it easier to screen the store and keep cars out of view. Mr. Rudnicki commented that the County's existing Zoning Ordinance encourages versus requires stronger design criteria in the County's Zoning Ordinance and staff will incorporate Supervisor McCarty's recommendation to strengthen the language in the County's ordinance. The Board was encouraged to have dialogue with staff regarding their ideas for incorporation into the County's Zoning Ordinance. 2 David Smith, Director of Parks & Recreation, discussed maintenance and management of Tyler's Beach Boat Harbor. He advised recent discussions with the Virginia Marine Resources Commission and the United States Coast Guard for the removal of sunken boats has been productive and he updated the Board regarding certain ongoing issues and potential solutions. The Board concurred with the importance of notification to the watermen, followed by enforcement. li County Attorney Popovich requested a closed meeting pursuant to Section 2.2-3 711(A)(7) of the Code of Vii ginia regarding consultation with Iegal counsel regarding actual litigation where such consultation would adversely affect the negotiating or litigating position of this public body regarding a pending lawsuit from the former Economic Development Director; pursuant to Section 2.2-3711(A)(7) regarding consultation with legal counsel regarding actual litigation where such consultation would adversely affect the negotiating or litigating posture of this public body regarding pending litigation from the former Human Resource Director; and, pursuant to Section 2.2-3711(A)(7) regarding probable consultation with legal counsel where such consultation would adversely affect the negotiating or litigating posture of this public body regarding the Benns Church intersection project. Supervisor McCarty moved that the Board enter the closed meeting for the reasons stated by County Attorney Popovich. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Jefferson moved that the Board return to open meeting. The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no Supervisors voting against the motion. Supervisor Jefferson moved that the following Resolution be adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; t, NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Acree, Alphin, Grice, Jefferson and McCarty NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 li At 8:30 p.m., Chairman Alphin declared the work session adjourned. Rt AW . Alphin,/hairman i 1 C reyills rm, Clerk 4