12-01-2016 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM
OF THE ISLE OF WIGHT COUNTY COURTHOUSE ON THURSDAY,
THE FIRST DAY OF DECEMBER IN THE YEAR TWO THOUSAND AND
SIXTEEN AT 6:00 P.M.
PRESENT: Rex W. Alphin, Chairman
Rudolph Jefferson, Vice -Chairman
Joel C. Acree
Richard L. Grice
William M. McCarty
Also Attending: Mark C. Popovich, County Attorney
Randy R. Keaton, County Administrator
Donald T. Robertson, Assistant County Administrator
Carey Mills Storm, Clerk
Chairman Alphin called the work session to order at 6:00 p.m. and the
invocation was delivered by Supervisor Jefferson
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The agenda was approved on motion of Supervisor McCarty with the addition
of a closed meeting which was adopted unanimously (5-0) with Supervisors
Alphin, Jefferson, Acree, Grice and McCarty voting in favor of the motion and
no Supervisors voting against the motion.
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Terry Hall, Director of the York County 911 Center, provided an update on the
County's redesign of its Emergency Communications System with Motorola
to provide coverage in the Rushmere, Carrollton and Smithfield areas. The
Board was apprised on the location of the County's five tower sites; the
potential for creation of a County revenue stream through the introduction of
broadband or another initiative on four of the County -owned tower sites; the
permitting process; participation with the towns of Smithfield and Windsor;
and, the remaining steps regarding interconnection of the system with the City
of Suffolk and the counties of James City and Gloucester.
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The Board received a briefing by Ted Henifin, Hampton Roads Sanitation
District, regarding the Hampton Roads utility billing system.
Responsive to questions and concerns expressed by Judith C. Wells, Treasurer,
County Administrator Keaton offered to meet with her to identify and address
her specific concerns.
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County Attorney Popovich addressed the Board regarding the need to amend
the County's current noise ordinance to include a decibel meter reading system
because of the Sheriff's office having difficulty in charging a citizen in
violation of the Ordinance as it is currently written. The Board was advised
that the Sheriff's office is in favor of the amendment and have advised that it
will be able within its current budget to purchase decibel meters.
Following discussion on the type of device to be used, the class type of the
meter device; calibration; OSHA guidelines; a definition of excessive sound;
and, the County being exempt, the Board was requested by County Attorney
Popovich to relay any comments to him for inclusion in the ordinance prior to
adoption.
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Keaton reintroduced welcome sign options and requested the Board's input
prior to finalization.
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Tony Wilson presented proposed design samples to replace existing County
signs for the Board's direction.
It was the consensus of the Board that Mr. Wilson proceed with sign #4 and,
once installed, a photograph be brought back to the Board for its viewing.
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The Board was advised of the failure and need for replacement of at least one
of the two existing steel well casings at Lawnes Point and staff's intention to
pursue the well replacement project under an emergency procurement process
utilizing capital maintenance funds as the County is currently in violation of
fluoride limits set by the State.
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Responsive to Supervisor Grice, County Attorney Popovich agreed to
incorporate into the Board's By-laws a reference to the Board's standing
committees, their associated duties and meeting dates and return same to the
Board for its review.
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A closed meeting was requested by County Attorney Popovich pursuant to
Section 2.2-3711.A.7 regarding consultation with legal counsel concerning
actual litigation with International Paper where such consultation would
adversely affect the negotiating or ligation posture of this public body and
under Section 2.2-3711.A.1 regarding a personnel matter related to the
performance of a specific public employee of the County.
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Supervisor McCarty moved that the Board enter the closed meeting for the
reasons stated by County Attorney Popovich which passed unanimously (5-0)
with Supervisors Alphin, Jefferson, Acree, Grice and McCarty voting in favor
of the motion and no Supervisors voting against the motion.
Supervisor Jefferson moved to return to open meeting which passed
unanimously (5-0) with Supervisors Alphin, Jefferson, Acree, Grice and
McCarty voting in favor of the motion and no Supervisors voting against the
motion.
Supervisor McCarty moved that the following resolution be adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by Virginia
law were discussed in the closed meeting to which this certification resolution
applies, and (ii) only such public business matters as were identified in the
motion convening the closed meeting were heard, discussed or considered by the
Board of Supervisors.
VOTE
AYES: Acree, Alphin, Grice, Jefferson and McCarty
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
At 9:45 p.m., the work session was adjourned by Chairman Alphin.
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