03-07-2016 Work SessionWORK SESSION OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD IN THE TRAINING ROOM OF THE ISLE OF
WIGHT VOLUNTEER RESCUE SQUAD LOCATED AT 13080 GREAT
SPRING ROAD ON MONDAY, THE SEVENTH DAY OF MARCH IN
THE YEAR TWO THOUSAND AND SIXTEEN AT 1:00 P.M.
PRESENT: Rex W. Alphin, Chairman
Rudolph Jefferson, Vice -Chairman (Arrived at 1:05 p.m.)
Joel C. Acree
Richard L. Grice
William M. McCarty
Also Attending: Mark C. Popovich, County Attorney
Sanford B. Wanner, Interim County Administrator
Donald T. Robertson, Director of Information
Resources and Legislative Affairs
Michael W. Terry, Director of Budget & Finance
Michael Coburn, Project Manager
Mary Beth Johnson, Director of Human Resources
Gerald H. Gwaltney, Commissioner of Revenue
Judith C. Wells, Treasurer
Carey Mills Storm, Clerk
CALL TO ORDER
The work session was called to order at 1:00 p.m. by Chairman Alphin,
followed by a roll call vote conducted by the Clerk of the Board.
WELCOMING REMARKS
Interim County Administrator Wanner welcomed those present and indicated
that the purpose of the work session is to improve communication and trust
between the Board, County staff and the community.
PROCUREMENT PROCESS
Michael Coburn, Project Manager, provided an overview of the bidding
process associated with the procurement of County services in relation to
legal frameworks, role of a functional manager, evaluation of responses and
processes by which goods and services are sought.
BUDGET DEVELOPMENT PROCESS
An overview of the County's budget development process was delivered by
Michael W. Terry, Director of Budget & Finance, in the areas of guidance,
revenue projections, expenditure requests, Capital Improvement Program
financing and debt management. County and School Board plans of action
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with regard to the recovery of the Davis Bacon payment from the Unassigned
Fund Balance were also reviewed.
Gerald H. Gwaltney, Commissioner of Revenue, explained the methodology
utilized in developing forecasts in the categories of Major Local Revenues
(Real Estate/Personal Property — Motor Vehicles/Car Tax Relief
Percentage/Personal Property — Business Equipment/Machinery & Tools)
and Minor Local Revenues (Public Service/Motor Vehicle License/Mobile
HomesBoats-Airplanes), Excise Local Revenues (Business Licenses/Meals
Tax/Lodging Tax) and Excise State Revenues (Sales & Use Tax/Consumer
Utility Tax/Consumption Tax).
Judith C. Wells, Treasurer, reviewed the Tax Levies and Collections Report
prepared by her office and provided to the Board in its monthly agenda.
Following a lunch break, Mary Beth Johnson, Director of Human Resources,
provided an overview of that Department's recruitment, selection and
compensation process as it relates to budgeted staff, the
advertisement/selection/hiring process, the Classification and Compensation
Plan and setting of salaries. Under the administration of employee benefits,
the County's health/dental insurance, Virginia Retirement System and on-call
pay initiative was reviewed, as well as the objectives of the County's
personnel management system, organizational chart and team values. In
conclusion, provisions of employment law and policy with respect to Federal
and State laws and the County Personnel Policy were reviewed.
The subject of unpaid legal fees by the Carrollton and Windsor Volunteer
Fire Departments was discussed and the Board was informed that checks
have been drawn pending release of the County Attorney upon submission of
the necessary documentation from those departments in accordance with
audit standards.
ADJOURNMENT
At 4:30 p.m., the work session was adjourned by Chairman Alphin.
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Carey NdIls St6m, Clerk
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