02-04-2016 Special MeetingSPECIAL MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
SUPERVISORS HELD IN THE ROBERT C. CLAUD, SR. BOARD ROOM
OF THE ISLE OF WIGHT COUNTY COURTHOUSE ON THURSDAY,
FEBRUARY FOURTH IN THE YEAR TWO THOUSAND AND SIXTEEN
AT 10:00 A.M.
PRESENT: Rex W. Alphin, Chairman
Rudolph Jefferson, Vice -Chairman
Joel C. Acree
Richard L. Grice
William M. McCarty
Also Attending: Mark C. Popovich, County Attorney
Sanford B. Wanner, Interim County Administrator
Donald T. Robertson, Director of Information
Resources and Legislative Affairs
Michael W. Terry, Director of Budget & Finance
Carey Mills Storm, Clerk
CALL TO ORDER
Pursuant to action of the Board at its January 21, 2016 meeting to conduct a
special meeting, Chairman Alphin called said meeting to order at 10:00 a.m.
and recognized Sanford B. Wanner, the County's new Interim County
Administrator.
APPROVAL OF AGENDA
On motion of Supervisor McCarty, the agenda was approved as presented by
a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty
voting in favor of the motion and no Supervisors voting against the motion.
FY2016-17 BUDGET PROCESS
The Board received a briefing from Donald T. Robertson, Director of
Informational Resources and Legislative Affairs, relative to the FY2016-17
Budget process.
The need for a work session with school representatives and for clarification
on the Board's role regarding funding for schools was voiced and Interim
County Administrator Wanner offered to convey this message to the School
Superintendent.
Responses to questions posed by the Board at its January 21, 2016 meeting
regarding the Capital Improvements Plan were distributed by Mr. Robertson.
David Rose, Davenport & Company, briefed the Board on the role of a
financial advisor and provided an overview of the County's past credit
ratings and debt profile.
Jimmy Sanderson, Davenport & Company, briefed the Board on the
importance of credit ratings and debt service levels and provided an overview
of the County's financial policies.
SOUTHEASTERN PUBLIC SERVICE AUTHORITY
A PowerPoint presentation illustrating the historical background of the
Southeastern Public Service Authority was provided by County Attorney
Popovich.
County Attorney Popovich offered to provide a hard copy of his presentation
to Supervisor Grice and have it posted on the County's website. He
additionally offered to research and provide the County's current tonnage
amount.
COUNTY'S PUBLIC SAFETY RADIO SYSTEM REPLACEMENT
The Board received a briefing from Sheriff Mark Marshall regarding the
County's secured approval from the Federal Communications Commission
(FCC) for licenses to upgrade the E-911 Emergency Communications System
which has a deadline of spring of 2016.
CLOSED MEETING
County Attorney Popovich requested a closed meeting pursuant to Section
2.2-3711 (A)(29) of the Virginia Freedom of Information Act to discuss the
award of a public contract involving the expenditure of public funds and for
discussion of the terms and scope of such contract where discussion in open
session would adversely affect the bargaining position or negotiating strategy
of the public body and pursuant to Section 2.2-3711 (A)(7) regarding
consultation with legal counsel employed and retained by the public body
concerning specific legal matters requiring the provision of legal advice
regarding the Southeastern Public Service Authority.
Supervisor Acree moved that the Board enter the closed meeting for the
reasons specified which was adopted by a vote of (5-0) with Supervisors
Acree, Alphin, Grice, Jefferson and McCarty voting in favor of the motion
and no Supervisors voting against the motion.
Supervisor Acree moved that the Board return to open session which was
adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson
and McCarty voting in favor of the motion and no Supervisors voting against
the motion.
Supervisor McCarty moved that the following Resolution be adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on this
date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: Acree, Alphin, Grice, Jefferson and McCarty
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
ADJOURNMENT
The special meeting was declared adjourned at 12:00 p.m. by Chairman
Alphin. ,4
Rex W. Alphin, Chairman
Carey lls St m, Clerk
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