01-04-2016 Organizational MeetingORGANIZATIONAL MEETING OF THE ISLE OF WIGHT COUNTY
BOARD OF SUPERVISORS HELD THE FOURTH DAY OF JANUARY
IN THE YEAR TWO THOUSAND AND SIXTEEN IN THE ROBERT C.
CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY
COURTHOUSE
PRESENT: Rex W. Alphin, Carrsville District
Rudolph Jefferson, Hardy District
Joel C. Acree, Windsor District
Richard L. Grice, Smithfield District
William M. McCarty, Newport District
Also Attending: Mark C. Popovich, County Attorney
Donald T. Robertson, Acting County Administrator
Carey Mills Storm, Clerk
The Board's organizational meeting was called to order at 11:00 a.m. by
Chairman Alphin.
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Responsive to Acting County Administrator Robertson's call for nomination
of the Chairman of the Board of Supervisors for 2016, Supervisor Grice
moved that Supervisor Alphin be elected as Chairman of the Board for 2016.
The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin,
Grice, Jefferson and McCarty voting in favor of the motion and no
Supervisors voting against the motion.
Responsive to Chairman Alphin's called for nomination of the Vice -
Chairman of the Board of Supervisors for 2016, Supervisor McCarty moved
that Supervisor Acree be elected as Vice -Chairman of the Board for 2016.
The motion was defeated by a vote of (2-3) with Supervisors Grice and
McCarty voting in favor of the motion and Supervisors Acree, Alphin and
Jefferson voting against the motion.
Chairman Alphin moved that Supervisor Jefferson be elected as Vice -
Chairman of the Board for 2016. The motion was adopted by a vote of (3-2)
with Supervisors Acree, Jefferson and Alphin voting in favor of the motion
and Supervisors Grice and McCarty voting against the motion.
The appointment of the Clerk of the Board for 2016 was considered and
Chairman Alphin moved that Carey Mills Storm be appointed as Clerk of the
Board of Supervisors for 2016. The motion was adopted by a vote of (5-0)
with Supervisors Acree, Alphin, Grice, Jefferson and McCarty voting in
favor of the motion and no Supervisors voting against the motion.
The Board's 2016 meeting schedule was considered and Supervisor Jefferson
moved that the following meeting schedule of the Board be adopted for 2016:
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Thursday, January 21"
5:00 p.m.
Thursday, February 18"
5:00 p.m.
Thursday, March 17"
5:00 p.m.
Thursday, April 21"
5:00 p.m.
Thursday, May 19"
5:00 p.m.
Thursdays, June 16"
5:00 p.m.
Thursday, July 215
5:00 p.m.
Thursday, August 18"
5:00 p.m.
Thursday, September 15"
5:00 p.m.
Thursday, October 20"
5:00 p.m.
Thursday, November 17"
5:00 p.m.
Thursday, December 15`"
5:00 p.m.
Thursday, January 5, 2017
11:00 a.m.
The above meetings will be conducted in the Robert C. Claud, Sr. Board
Room.
The motion was adopted by a vote of (5-0) with Supervisors Acree, Alphin,
Grice, Jefferson and McCarty voting in favor of the motion and no
Supervisors voting against the motion.
The By -Laws and Rules of Procedure of the Isle of Wight County Board of
Supervisors were presented for consideration by County Attorney Popovich.
Supervisor Grice moved, but withdrew his motion, that Section 4-1.A of the
By -Laws and Rules of Procedure be amended to allow Citizens Comments to
immediately follow Approval of the Agenda and before the Consent Agenda.
Supervisor Jefferson moved that the By -Laws and Rules of Procedure be
adopted. The motion was adopted by a vote of (5-0) with Supervisors Acree,
Alphin, Grice, Jefferson and McCarty voting in favor of the motion and no
Supervisors voting against the motion.
Supervisor Grice moved that Supervisors Jefferson and McCarty be
appointed to a special committee charged with developing recommended
changes to the By -Laws and Rules of Procedure for consideration by the full
Board at its January 21, 2016 meeting. In the interim, the Board will operate
under its current By -Laws and Rules of Procedure. The motion was adopted
by a vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and
McCarty voting in favor of the motion and no Supervisors voting against the
motion.
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Under Approval of the Agenda, Supervisor Grice moved that the agenda be
amended to add a Citizens Comments period and a closed meeting to discuss
the potential appointment of an Interim County Administrator. The motion
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was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice,
Jefferson and McCarty voting in favor of the motion and no Supervisors
voting against the motion.
Regarding the appointment of Board members to various boards/committees,
Chairman Alphin advised the Board that he would be contacting them
individually with regard to what boards/committees they wished to serve on
prior to returning to the Board with a recommended slate at its January 21,
2016 meeting for consideration.
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Under Citizens' Comments, Herb DeGroft of Mill Swamp Road commented
that the Board possesses the executive authority to amend its agenda when it
so desires to do so. He advised the Board that the public has exhibited
frustration when unable to comment on certain items that were placed in the
Consent Agenda.
Albert Burckard of Titus Pointe Lane spoke in support of Citizens Comments
being listed on agendas before the Consent Agenda.
Fred Mitchell of Carrollton expressed the importance of the Board listening
to speakers who are addressing the Board of subjects of importance to them
under Citizens' Comments and he spoke in favor of the time for speakers
under Citizens Comments being extended from three to five minutes.
A closed meeting was requested by County Attorney Popovich pursuant to
Section 2.2-3711(A)(1) of the Code of Virginia concerning a discussion
regarding a specific public appointee as an Interim County Administrator for
Isle of Wight County.
Supervisor McCarty moved that the Board enter the closed meeting for the
reason stated by County Attorney Popovich. The motion was adopted by a
vote of (5-0) with Supervisors Acree, Alphin, Grice, Jefferson and McCarty
voting in favor of the motion and no Supervisors voting against the motion.
Supervisor Acree moved that the Board return to open meeting. The motion
was adopted by a vote of (5-0) with Supervisors Acree, Alphin, Grice,
Jefferson and McCarty voting in favor of the motion and no Supervisors
voting against the motion.
Supervisor McCarty moved that the following Resolution be adopted:
CERTIFICATION OF CLOSED MEETING
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WHEREAS, the Board of Supervisors has convened a closed meeting on this
date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: Acree, Alphin, Grice, Jefferson and McCarty
NAYS: 0
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
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At 12:30 p.m., Chairman Alphin declared the meeting adjourned.
Carey 4ills A rm, Clerk
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W. Alphi Chairman