04-13-2015 Continued MeetingCONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD
OF SUPERVISORS HELD THE THIRTEENTH DAY OF APRIL IN THE
YEAR TWO THOUSAND AND FIFTEEN AT 9:00 A.M. IN THE
ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT
COUNTY COURTHOUSE
PRESENT: Byron B. Bailey
Rex W. Alphin
Delores C. Darden
Alan E. Casteen
Rudolph Jefferson
Also Attending: Mark C. Popovich, County Attorney
Anne F. Seward, County Administrator
Carey Mills Storm, Clerk
Chairman Alphin called the continued meeting to order for the purpose of
discussing with school officials and Sheriff Marshall their respective
FY2015-16 budgets.
Mark Marshall, Sheriff, represented the operational funding needs for that
Department.
The consensus of the Board was that the Sheriff's Department needed
authorization to hire two full-time positions (an administrative lieutenant and
a patrol deputy) and additional funding in the amount of $24,000 to cover a
projected shortfall in overtime.
Nancy Hopkins, Accounting Manager, Isle of Wight County Schools,
advised that funding to be returned to the County from last year's budget is
anticipated to be less than $600,000 due to a $1.3 million increase in school
expenditures related to health insurance and Davis Bacon invoices.
It was recommended that a policy setting a reserve in the amount of 20% of
claims experience be established. Ms. Hopkins was requested to advise the
school's employer/employee percentage rate with regard to health insurance.
Chairman Alphin commented that staff's recommendation is to fund the
School division one-time seed money in the amount of $500,000 for future
capital projects. He commented that if the School system returns that amount
or higher this year, the Board will consider allocating an additional $500,000
from this year's budget.
Supervisor Casteen recommended that funding be included in the budget for
the operational and maintenance costs associated with the new Isle of Wight
Volunteer Rescue Squad facility.
Jeffrey Terwilliger, Chief of Emergency Services, addressed the Board
regarding the County's inability to determine the cost associated with
maintenance of the facilities of the various volunteer organizations and he
was directed to gather the necessary data for incorporation into a uniform
reporting policy. County Attorney Popovich pointed out that the Isle of
Wight Volunteer Rescue Squad has signed a Facilities Use Agreement with
the County which specifies that the County is responsible for repairs and
maintenance of the facility and the Squad is responsible for grass cutting and
snow removal.
The recommendation of staff to close the skating rink in the Carrsville
District was discussed with respect to the low percentage of use by County
residents and due to other recreational opportunities which are offered to
residents in the southern end of the County. The need for recreational
programming was identified and the Director of Parks and Recreation was
charged with enhancements to recreational programming in the County.
A contribution to the TRIAD Council was discussed and the Director of
Parks and Recreation offered to review the feasibility of combining the
Council and the Commission on Aging and funding the Council under the
Commission.
The Board was advised that Attorney Pomaroy and the Director of Public
Utilities for the City of Suffolk would be present at the Board's April 16,
2015 meeting to share the history of the Norfolk water agreement.
County Attorney Popovich requested a closed meeting pursuant to Section
2.2-3711(A)(5) and (6) of the Freedom of Information Act concerning a
prospective business or industry or the expansion of an existing business or
industry where no previous announcement has been made of the business' or
industry's interest in locating or expanding its facilities in the community.
Supervisor Bailey moved that the Board enter a closed meeting for the reason
stated. The motion was adopted by a vote of (5-0) with Supervisors Bailey,
Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no
Supervisors voting against the motion.
Supervisor Bailey moved that the Board return to open meeting. The motion
was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen,
Darden and Jefferson voting in favor of the motion and no Supervisors
voting against the motion.
Supervisor Bailey moved that the following resolution be adopted:
CERTIFICATION OF CLOSED MEETING
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
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WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
VOTE
AYES: Bailey, Darden, Jefferson, Alphin and Casteen
ABSENT DURING VOTE: 0
ABSENT DURING MEETING: 0
Chairman Alphin adjourned the meeting at 11:25 a.m.
Carey Muis StorYn, Clerk
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