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04-13-2015 Continued MeetingCONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE THIRTEENTH DAY OF APRIL IN THE YEAR TWO THOUSAND AND FIFTEEN AT 9:00 A.M. IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE PRESENT: Byron B. Bailey Rex W. Alphin Delores C. Darden Alan E. Casteen Rudolph Jefferson Also Attending: Mark C. Popovich, County Attorney Anne F. Seward, County Administrator Carey Mills Storm, Clerk Chairman Alphin called the continued meeting to order for the purpose of discussing with school officials and Sheriff Marshall their respective FY2015-16 budgets. Mark Marshall, Sheriff, represented the operational funding needs for that Department. The consensus of the Board was that the Sheriff's Department needed authorization to hire two full-time positions (an administrative lieutenant and a patrol deputy) and additional funding in the amount of $24,000 to cover a projected shortfall in overtime. Nancy Hopkins, Accounting Manager, Isle of Wight County Schools, advised that funding to be returned to the County from last year's budget is anticipated to be less than $600,000 due to a $1.3 million increase in school expenditures related to health insurance and Davis Bacon invoices. It was recommended that a policy setting a reserve in the amount of 20% of claims experience be established. Ms. Hopkins was requested to advise the school's employer/employee percentage rate with regard to health insurance. Chairman Alphin commented that staff's recommendation is to fund the School division one-time seed money in the amount of $500,000 for future capital projects. He commented that if the School system returns that amount or higher this year, the Board will consider allocating an additional $500,000 from this year's budget. Supervisor Casteen recommended that funding be included in the budget for the operational and maintenance costs associated with the new Isle of Wight Volunteer Rescue Squad facility. Jeffrey Terwilliger, Chief of Emergency Services, addressed the Board regarding the County's inability to determine the cost associated with maintenance of the facilities of the various volunteer organizations and he was directed to gather the necessary data for incorporation into a uniform reporting policy. County Attorney Popovich pointed out that the Isle of Wight Volunteer Rescue Squad has signed a Facilities Use Agreement with the County which specifies that the County is responsible for repairs and maintenance of the facility and the Squad is responsible for grass cutting and snow removal. The recommendation of staff to close the skating rink in the Carrsville District was discussed with respect to the low percentage of use by County residents and due to other recreational opportunities which are offered to residents in the southern end of the County. The need for recreational programming was identified and the Director of Parks and Recreation was charged with enhancements to recreational programming in the County. A contribution to the TRIAD Council was discussed and the Director of Parks and Recreation offered to review the feasibility of combining the Council and the Commission on Aging and funding the Council under the Commission. The Board was advised that Attorney Pomaroy and the Director of Public Utilities for the City of Suffolk would be present at the Board's April 16, 2015 meeting to share the history of the Norfolk water agreement. County Attorney Popovich requested a closed meeting pursuant to Section 2.2-3711(A)(5) and (6) of the Freedom of Information Act concerning a prospective business or industry or the expansion of an existing business or industry where no previous announcement has been made of the business' or industry's interest in locating or expanding its facilities in the community. Supervisor Bailey moved that the Board enter a closed meeting for the reason stated. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. Supervisor Bailey moved that the Board return to open meeting. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. Supervisor Bailey moved that the following resolution be adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, 2 WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Bailey, Darden, Jefferson, Alphin and Casteen ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 Chairman Alphin adjourned the meeting at 11:25 a.m. Carey Muis StorYn, Clerk 3 '00Z Re"&. Alphin, Jfhairman'