01-22-2015 Regular MeetingREGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF
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SUPERVISORS HELD THE TWENTY-SECOND DAY OF JANUARY IN
THE YEAR TWO THOUSAND AND FIFTEEN AT 5:00 P.M. IN THE
ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT
COUNTY COURTHOUSE
PRESENT: Byron B. Bailey
Rex W. Alphin
Delores C. Darden
Alan E. Casteen
Ll','udolph Jefferson
Also Attending: Mark C. Popovich, County Attorney
Anne F. Seward, County Administrator
Carey Mills Storm, Clerk
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County Attorney Popovich requested a closed meeting pursuant to Section
2.2-3711 (A)(1) of the Code of Virginia concerning a discussion regarding the
appointment of specific appointees to County boards/committees/authorities
and pursuant to Section 2.2-3711(A)(5) regarding consultation with legal
counsel employed by the public body regarding specific legal matters
requiring the provision of legal advice by such counsel related to the Isle of
Wight Volunteer Rescue Squad construction project.
Supervisor Casteen moved that the Board enter the closed meeting for the
reasons stated. The motion was adopted by a vote of (5-0) with Supervisors
Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion
and no Supervisors voting against the motion.
Supervisor Jefferson moved that the Board return to open meeting. The
motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin,
Casteen, Darden and Jefferson voting in favor of the motion and no
Supervisors voting against the motion.
�upervisor Casteen moved that the following Resolution be adopted:
WHEREAS, the Board of Supervisors has convened a closed meeting on
this date pursuant to an affirmative recorded vote and in accordance with the
provisions of the Virginia Freedom of Information Act; and,
WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a
certification by this Board of Supervisors that such closed meeting was
conducted in conformity with Virginia law;
NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors
hereby certifies that, to the best of each member's knowledge, (i) only public
business matters lawfully exempted from open meeting requirements by
Virginia law were discussed in the closed meeting to which this certification
resolution applies, and (ii) only such public business matters as were identified
in the motion convening the closed meeting were heard, discussed or
considered by the Board of Supervisors.
AYES: Bailey, Darden, Jefferson, Alphin and Casteen
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At 6:00 p.m., Supervisor Bailey delivered the invocation.
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The Pledge of Allegiance to the Flag was conducted.
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County Attorney Popovich noted that a revised staff report to honor Randall
Booth with a Courthouse portrait was placed in the Board's seats prior to the
meeting.
Supervisor Jefferson requested that the staff report regarding Tyler's Beach
be removed.
Supervisor Bailey moved to approve the agenda by accepting a revised Item
(B), Staff Report - Request to Honor Randall Booth with a Courthouse
Portrait, under the Consent Agenda and removing Item (D), Staff Report -
Tyler's Beach Update, under the County Administrator's report. The motion
was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen,
Darden and Jefferson voting in favor of the motion and no Supervisors
voting against the motion.
A. Resolution to Eliminate Chapter 8, Article 11, of the County Policy
Manual
B. Staff Report — Request to Honor Randall Booth with a Courthouse
Portrait (Revised)
C. Motion to Authorize Signs Erected Pursuant to the Authorization from
the Governing Body for the Courthouse Complex and Park Facilities
Supervisor Casteen moved that the Consent Agenda be approved with the
removal of Item (C), Authorization of Signs to be Erected Pursuant to the
Authorization from the Governing Body for the Courthouse Complex and
Park Facilities. The motion was adopted by a vote of (5-0) with Supervisors
Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion
and no Supervisors voting against the motion.
Supervisor Casteen further moved that Item (C), Authorization of Signs to be
Erected Pursuant to the Authorization from the Governing Body for the
Courthouse Complex and Park Facilities, be approved with direction to staff
that the Fort Huger sign be repurposed in keeping with consistent signage
throughout the County. The motion was adopted by a vote of (5-0) with
Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of
the motion and no Supervisors voting against the motion.
Supervisor Darden reported on statistical information contained in the 2015
Hampton Roads Economic Forecast were discussed at the most recent
meeting of the Hampton Roads Planning District Commission.
Supervisor Darden reported on projects discussed at the Hampton Roads
Transportation Planning Organization and the County's lack of a response
from VDOT to questions regarding the proposed Route 460 alignment
project.
Chairman Alphin reported on the County's 2014 sales, use and fuel taxes
discussed at the most recent meeting of the Hampton Roads Transportation
Accountability Commission.
Supervisor Jefferson reported on the Western Tidewater Jail's total bed
capacity and financial matters. He notified the Board of an anticipated
increase in funding for the County.
Chairman Alphin reported on challenges within the Board and School Board.
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Supervisor Darden reported on the topics discussed at the joint meeting
between the Board and the Industrial Development Authority held on January
13, 2015.
Supervisor Casteen moved that Cynthia Taylor be reappointed to represent
the Smithfield District on the Planning Commission. The motion was adopted
by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and
Jefferson voting in favor of the motion and no Supervisors voting against the
motion.
Supervisor Bailey moved that Mark E. Brown fill the unexpired term of
Jerianne Gardner on the Wetlands Board representing the Newport District.
The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin,
Casteen, Darden and Jefferson voting in favor of the motion and no
Supervisors voting against the motion.
Supervisor Casteen moved that Andrea Clontz, Interim Director of
Emergency Services, be reappointed as the primary member on the Hampton
Roads All Hazards Advisory Committee. The motion was adopted by a vote
of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson
voting in favor of the motion and no Supervisors voting against the motion.
Supervisor Casteen moved that Jeffrey "Jeff' Terwilliger, Chief of
Emergency Services, be appointed as the alternate member on the Hampton
Roads All Hazards Advisory Committee. The motion was adopted by a vote
of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson
voting in favor of the motion and no Supervisors voting against the motion.
Mark W. Furlo, Director of Parks and Recreation, Danny Byrum, Fair
Chairman and Lauren Bailess, Fair/Events Coordinator, reported on the
awards won in association with the County's 2014 Fair.
Joe Lomax, VDOT Residency Engineer, updated the Board regarding paving,
mowing and ditch maintenance on County roadways.
Donald T. Robertson, Director of Information Resources and Legislative
Affairs, provided a slide presentation of animals currently available for
adoption at the County's animal shelter.
CITIZENS' COMMENTS
Albert Burckard of Titus Point Lane, on behalf of the County's Centennial
Committee and Historical Society, requested a donation from the County in
the amount of $825 for an historical marker.
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R. L. Walker of Maryland Avenue addressed the Board regarding needed
road and ditch repairs along Central Hill Road.
Dale Scott, on behalf of the Windsor Volunteer Fire Department, addressed
the Board regarding the finalization of a signed Facilities Use Agreement by
all seven (7) of the County's volunteer organizations and the restoration of
funding.
Fred Mitchell, Carrollton Volunteer Fire Department, addressed the Board
regarding the finalization of a signed Facilities Use Agreement by all seven
(7) of the County's volunteer organizations and the restoration of funding.
Jesse Gwaltney of Orbit Road spoke in favor of the Facilities Use Agreement
developed by Attorney Crook.
Debbie Bales of Carrollton expressed numerous concerns with respect to the
Carrollton Volunteer Fire Department and a Facilities Use Agreement.
A. Zoning Classification Change for Jeffrey and Melanie Seward
Beverly H. Walkup, Director of Planning and Zoning, provided details on the
application, to include its strengths and that it has no weaknesses. She
advised that the Planning Commission voted to recommend approval of the
rezoning and waiver.
William Riddick, Attorney representing the applicants, advised that they are
preserving the farmland and the proposed subdivision will consist of large
lots with the two lots to the north being served by one driveway in order to
minimize the cuts on the highway. He advised that the cemetery will be
delineated and the applicants are offering an appropriate cash proffer.
Chairman Alphin called for citizens to speak in favor or in opposition to the
proposed application.
Chairman Alphin closed the public hearing and called for comments from the
Board.
Chairman Alphin moved that the rezoning request and the waiver be
approved. The motion was adopted by a vote of (5-0) with Supervisors
Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion
and no Supervisors voting against the motion.
B. Conditional Use Permit for a Towing Service Storage Yard
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Trent Blow, Planner, provided a PowerPoint presentation of the Conditional
Use Permit, its background, a location map, a zoning map, a site plan, road
frontage, side entrance and building, storage area and strengths and
weaknesses of the application. He advised that the Planning Commission
recommends approval of the application with the installation of the require
fence.
Chairman Alphin called for persons to speak in favor of or in opposition to
the proposed Conditional Use Permit.
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Chairman Alphin closed the public hearing and called for comments from the
Board.
Supervisor Darden moved that the Conditional Use Permit be approved
conditioned on the fence being installed. The motion was adopted by a vote
of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson
voting in favor of the motion and no Supervisors voting against the motion.
Donald T. Robertson, Director of Information Resources and Legislative
Affairs, updated the Board regarding legislation currently under
consideration in the General Assembly.
Charles Meek, Assistant to the County Administrator, provided a PowerPoint
presentation regarding the proposed FY2016-2025 Capital Improvements
Plan; its purpose; the development process; and, the next steps involved with
its adoption.
Frank Haltom, Director of General Services, provided an overview of
projects included in the County's Enterprise Funds of Public Utilities and
Stormwater Management.
Mark W. Furlo, Director of Parks and Recreation, provided an overview of
that Department's proposed CIP projects.
Tony Wilson, Public Works Administrator, briefed the Board regarding those
projects over $50,000 which are included in a capital maintenance fund.
Andrea S. Clontz, Interim Director of Emergency Services, briefed the Board
regarding the major emergency services projects contained in the CIP which
include an E-911 radio system replacement; fire/EMS apparatus
replacements; fire/EMS Facilities; and, the Rushmere Volunteer Fire
Department.
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Jamie Oliver, Transportation Planner, briefed the Board regarding major
transportation infrastructure projects contained in the CIP related to the
Westside Elementary School sidewalk; the Nike Park Trail Phase 2; the Nike
Park Trail Phase 3; the Route 620 Broadwater Road; Intersection
Improvements at Route 460/Old Mill Road; the Nike Park Road extension;
and, a road widening project at Route 258.
Amy Ring, Interim Director of Economic Development, briefed the Board
regarding the Shirley T. Holland Intermodal Park pad site project proposed in
the CIP.
County Administrator Seward advised that the public hearing on the CIP will
be set at the Board's February 2015 meeting.
Michael W. Terry, Director of Budget and Finance, provided an overview of
projections contained in the second quarter Financial Report.
County Administrator Seward informed the Board that staff anticipates the
County's $3.8 million deficit in the Fund Balance to be reduced to $1.8
million.
Mr. Rudnicki provided a PowerPoint presentation regarding a request from
Dominion Hay for a waiver to the Zoning Ordinance which was
recommended for approval by the Planning Commission.
Supervisor Darden moved that the waiver request from Dominion Hay be
approved. The motion was adopted by a vote of (5-0) with Supervisors
Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion
and no Supervisors voting against the motion.
Jamie Oliver, Planner, provided an update on the VDOT new recommended
preferred alternative for the Route 460 upgrade; the County's areas of
concern; and, the steps moving forward.
County Administrator Seward advised that staff would correspond with the
Commonwealth Transportation Board and that she would be requesting the
Board to convene a special meeting for adoption of a resolution of support to
be forwarded to the Commonwealth Transportation Board.
Judy H. Winslow, Director of Tourism, briefed the Board on marketing
initiatives (Restaurant Week/Digital Billboard Campaign) occurring in the
month of February.
The following informational items were highlighted by County Administrator
Seward: IOW Social Media; Monthly Reports; Tax Levies & Collections as
of December 2014/Cash Position/Statement of the Treasurer's
Accountability; Fire and Rescue Activity Report; Sheriffs Monthly Activity
Report; IT Website Statistics; First Annual Employee Safety and Wellness
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Fair; Ribbon Cuttings (Health Department, Isle of Wight Rescue Squad,
Smithfield Fire Truck); Town Hall Meetings (Carrsville and Windsor);
VDOT Residency Administration Update; Litter Pickup Update; and, a
Single Audit Report.
Ms. Clontz provided an update on Carrollton Volunteer Fire Department's
compliance with the Operational Medical Director's requirements.
County Administrator Seward presented a request from the Smithfield Town
Council to hold an Intergovernmental Relations Committee meeting and was
requested to relay to the appropriate Town of Smithfield officials that
Supervisors Casteen and Jefferson would be available to meet the fourth
week in February 2015.
Chairman Alphin moved that the following Board members be appointed to
the following Board Committees which will expire in January 2016:
COMMITTEES
MEMBER
Building, Grounds &
Al Casteen
Transportation
Buzz Bailey
Community Development
Rex Alphin
Dee Dee Darden
Joint Tourism
Al Casteen
Dee Dee Darden
Parks, Recreation &
Rex Alphin
Cultural
Rudolph Jefferson
Personnel
Dee Dee Darden
Rudolph Jefferson
Public Safety
Rex Alphin
Rudolph Jefferson
Franklin Intergovernmental
Rex Alphin
Relations
Dee Dee Darden
Smithfield Intergovernmental
Al Casteen
Relations
Rudolph Jefferson
Windsor Intergovernmental
Rex Alphin
Relations
Dee Dee Darden
The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin,
Casteen, Darden and Jefferson voting in favor of the motion and no
Supervisors voting against the motion.
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No new business was offered for discussion by the Board and the meeting
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