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11-20-2014 Regular MeetingREGULAR MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE TWENTIETH DAY OF NOVEMBER IN THE YEAR TWO THOUSAND AND FOURTEEN AT 5:00 P.M. IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE PRESENT: Byron B. Bailey Rex W. Alphin Delores C. Darden Alan E. Casteen Rudolph Jefferson Also Attending: Mark C. Popovich, County Attorney Anne F. Seward, County Administrator Carey Mills Storm, Clerk At 5:00 p.m., the Chairman called the meeting to order. CLOSED MEETING County Attorney Popovich requested a closed meeting pursuant to Section 2.2-3711(A)(1) of the Code of Virginia concerning the discussion of the appointment of specific appointees to County boards/committees/authorities; pursuant to Section 2.2-3711(A)(7) regarding consultation with legal counsel employed by the governing body regarding specific legal matters requiring the provision of legal advice by counsel related to the Smithfield Town Council's direction to the Town Planning Commission to examine potential annexation area within the County; pursuant to Section 2.2-3711(A)(7) regarding consultation with legal counsel requiring the provision of legal advice related to the Lawnes Point sewer treatment plant discontinued operation by VA Timberline; pursuant to Section 2.2-3711(A)(7) regarding consultation with legal counsel requiring the provision of legal advice related to the Machinery and Tools tax; pursuant to Section 2.2-3711(A)(7) regarding consultation with legal counsel employed by the public body regarding specific legal matters requiring the provision of legal advice by counsel related to the Isle of Wight Volunteer Rescue Squad construction project; and, pursuant to Section 2.2-3711(A)(1) concerning discussion regarding the performance of two specific appointees. Supervisor Alphin moved that the Board enter the closed meeting for the reasons stated. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. Supervisor Darden moved that the Board return to open meeting. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. 1 Supervisor Jefferson moved that the following Resolution be adopted: CERTIFICATION OF CLOSED MEETING WHEREAS, the Board of Supervisors has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and, WHEREAS, Section 2.2-3712(D) of the Code of Virginia requires a certification by this Board of Supervisors that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification resolution applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered by the Board of Supervisors. VOTE AYES: Bailey, Darden, Jefferson, Alphin and Casteen NAYS: 0 ABSENT DURING VOTE: 0 ABSENT DURING MEETING: 0 The Board took no action following the closed meeting. F1 At 6:00 p.m., Supervisor Jefferson delivered the invocation. The Pledge of Allegiance to the Flag was conducted. APPROVAL OF AGENDA County Attorney Popovich requested that Item (B) under the Public Hearing section be moved to the County Administrator's section and a late item be added regarding an EMS staffing request for the Carrollton Volunteer Fire Department under the County Administrator's report. Supervisor Alphin moved that the agenda be approved to include the noted amendments. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. CONSENT AGENDA A. Resolution to Accept a Donated Boat from New Kent County for Sheriff s Office B. Resolutions for Submission of VDOT Revenue Sharing Applications C. Resolution to Approve Submission of Transportation Alternatives Program (TAP) Funding Application to VDOT for Nike Park Trail Project ($2,480,000 Federal/$620,000 Local) D. Refer Request for a Change in Zoning Classification to Create Three (3) Lots for Single Family Residential (Seward) Back to the Planning Commission E. April 10, 2014 Special Meeting Minutes F. May 15, 2014 Regular Meeting Minutes G. June 19, 2014 Regular Meeting Minutes H. July 17, 2014 Regular Meeting Minutes I. August 21, 2014 Regular Meeting Minutes Supervisor Darden moved that the Consent Agenda be approved as presented. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. REGIONAL REPORTS Supervisor Alphin reported on funds owed to the Jail for former inmates in the amount of $2 million dollars. He advised that if legislation is adopted regarding telephone fees being charged over a certain amount, the Jail stands to lose $360,000. He advised that it costs approximately $10 million to operate the Jail, of which 10% is used for medical costs associated with the inmates. As a Board member who serves on the Board's Committee, Supervisor Alphin reported on efforts the Department of Economic Development. APPOINTMENTS Community Development being undertaken within Supervisor Jefferson moved that Ms. Toni Brown be appointed to serve on the Western Tidewater Community Services Board. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. SPECIAL PRESENTATION/APPEARANCES Krista Edoff, Cherry Bekaert, LLC, provided an overview of the County's audit, noting no matters of noncompliance were identified. A slide presentation of animals currently available for adoption at the County's animal shelter was provided by Donald T. Robertson, Director of Information Resources and Legislative Affairs. CITIZENS' COMMENTS Michael Uzzle referenced a letter of concerns he provided the Board earlier in the year and noted that he would be requesting the status of same at one of the Board's first meetings of the year. Fred Mitchell, on behalf of the Carrollton Volunteer Fire Department, distributed information he obtained from the County's website pertaining to salaries and part-time staffing. He requested that the County's volunteers be respected by the government that they serve. Jaime Rostatler of 19263 Oliver Drive cautioned the Board about the value of the Carrollton Volunteer Rescue Squad's apparatus. PUBLIC HEARINGS Amend and Reenact Chapter 2, Section 2-7, Disclosure of Personal Interests County Attorney Popovich advised that the amendments pertain to technical provisions in the County code relative to changes made during the General Assembly. Chairman Bailey called for persons to speak in favor of or in opposition to the proposed amendments. No one appeared and spoke. Chairman Bailey closed the public hearing and called for comments from the Board. Supervisor Alphin moved that the proposed revisions to Chapter 2, Section 2- 7, Disclosure of Personal Interests be adopted as presented: AN ORDINANCE TO AMEND AND REENACT THE ISLE OF WIGHT COUNTY CODE BY AMENDING AND REENACTING CHAPTER 2. ADMINISTRATION. ARTICLE I. IN GENERAL. SECTION 2-7. DISCLOSURE OF PERSONAL INTERESTS. WHEREAS, the Virginia General Assembly has enacted certain changes to the Virginia Conflict of Interest Act; and WHEREAS, the Board of Supervisors of Isle of Wight County, Virginia, deems it necessary to update its current ordinance provisions to comply with said changes; NOW, THEREFORE, BE IT ORDAINED by the Isle of Wight County Board of Supervisors that Chapter 2. Administration. Article 1. In General. Section 2-7. Disclosure of Personal Interests of the Isle of Wight County Code be amended and reenacted as follows: CHAPTER 2. ADMINISTRATION. Sec. 2-7. Disclosure of personal interests. (a) The disclosure of personal interest by the members of the Board of Supervisors, Industrial Development Authority, Planning Commission, Board of Zoning Appeals, as well as the Treasurer, Sheriff, Commonwealth's Attorney, Clerk of the Circuit Court, Commissioner of the Revenue and County Administrator, shall be made in accordance with the provisions of Sections 2.2-3115 and 2.2-3116 of the Code of Virginia (1950, as amended). (b) In addition to those persons specifically required to file disclosure statements pursuant to Section 2-7(a) above, the following nonsalaried citizen members, appointed to designated local boards, commissions or authorities, shall be required to file a disclosure of personal interest statement as individuals holding a position of trust in Isle of Wight County: (1) Members of the Board of Equilization; and r (2) Members of the Board of Assessors. (c) The County Attorney shall file a disclosure of personal interest form in the same manner and form as set forth in Section 2-7(a) above. (d) Every person required to declare his or her personal interest pursuant to Section 2.2-3112(A)(2) and (3) of the Code of Virginia (1950, as amended), shall do so in accordance with the provisions of Section 2.2- 3115(H) and (I) of the Code of Virginia (1950, as amended). For state law as to authority of the County to require such disclosure, see Code of Va., §§ 2.2-31 15 and 2.2-3116. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. COUNTY ATTORNEY'S REPORT County Attorney Popovich requested that the Board provide him with suggested revisions to the Board's Bylaws & Rules of Procedure by the Board's next meeting. He advised that he has made an adjustment to the agenda making the FYI items as an item under the County Administrator's report. County Attorney Popovich brought up the issue of tethering animals in the County and the running at large ordinance for discussion by the Board responsive to a request from Chairman Bailey. Chairman Bailey brought up for discussion his recommendation of establishing a law in the County that prevents animals from running at large and causing damage to other animals and children. He stated he would also like to discuss implementing a no tethering law from 10:00 p.m. until 6:00 a.m. and in temperatures above 90 degrees and below freezing. Following discussion, it was the Board's consensus not to discuss this matter, noting that Animal Control staff does not have the ability to enforce such an ordinance; that there are existing laws in place to address animal cruelty; that it would be extremely difficult to enact a countywide ordinance that does not infringe on those animal owners who are treating their animals properly, and, that the surrounding areas do not have such a policy. County Attorney Popovich provided a PowerPoint presentation relative to his decision to place legal public notices solely in The Daily Press rather than in The Smithfield Times and The Tidewater News. He reviewed three options moving forward and recommended the hybrid approach which uses the Daily Press to meet legal requirements while providing public notices through The Tidewater News and The Smithfield Times. He further recommended that he draft up a policy concerning this matter for the Board's consideration at its next meeting for formal inclusion in the County's Policy Manual. 6 Supervisor Alphin moved that the County Attorney be directed to develop a draft policy for inclusion in the County's Policy Manual for the Board's consideration at its December 18, 2014 meeting and, in the meantime, the hybrid approach is to be followed until a more permanent policy is developed. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. COUNTY ADMINISTRATOR'S REPORT County Administrator Seward presented the Quarterly Financial Report for the month ending September 2014, noting that the budget will continue to be monitored for performance and updates provided to the Board. The Board requested that this information be placed in the FYI section for the Board's next meeting and that the Attorney provide Chairman Bailey with a copy of the Norfolk water agreement. County Administrator Seward presented a request from the Windsor Town Mayor for the first of four installment payments to renovate the Old Windsor Middle School Gymnasium in the amount of $25,000. Chairman Bailey moved that the Board authorize an expenditure of $25,000 to be taken from the County's FY2014-15 General Fund Budget, Contingency line item. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. Following a briefing from Mary Beth Johnson, Director of Human Resources, with regard to proposed revisions concerning worker's compensation, A Resolution to Amend Chapter 1: Personnel, Articles VI, Section 6.6 and Chapter 1: Personnel, Article IV, Section 4.14 and Article IX the County Policy Manual Concerning Worker's Compensation and Separations was recommended for approval. Supervisor Alphin moved that the following Resolution be adopted: RESOLUTION TO AMEND CHAPTER 1: PERSONNEL, ARTICLE VI, SECTIONS 6.6 AND CHAPTER 1: PERSONNEL, ARTICLE IV, SECTION 4.14 AND ARTICLE IX OF THE COUNTY POLICY MANUAL WHEREAS, the County has established the benefits provided to employees under the Workers' Compensation Act, defined the employees who are covered under the Act, and outlined the requirements and process for reporting a work related injury, the maintenance of other benefits when an employee is receiving a workers' compensation lost -wage benefit and the VA return to work requirements, under Chapter 1: Personnel, Article VI, Section 6.6 and Article V of the County Policy Manual; and, WHEREAS, the County has established guidelines for the separation of employees from the classified service, under Chapter 1: Personnel, Article IV, Section 4.14 and Article IX of the County Policy Manual; and, WHEREAS, the Board of Supervisors desires to amend Chapter 1: Personnel, Article VI, Section 6.6 of the County Policy Manual to afford for enhanced employee guidance in reporting injuries and access of workers' compensation benefits thereby assisting the County in meeting injury reporting requirements; and, WHEREAS, the Board of Supervisors desires to amend Chapter 1: Personnel, Article IV, Section 4.14 and Article IX of the County Policy Manual to clarify the guidelines for separation of employees from the classified service. NOW, THEREFORE, BE IT RESOLVED that Chapter 1: Personnel, Article VI, Section 6.6 and Chapter 1: Personnel, Article IV, Section 4.14 and Article IX of the County Policy Manual is hereby amended as follows: Chapter 1: Personnel ARTICLE IX Conditions of Employment ARTICLE VI Benefits 8 • ARTICLE VI Benefits 8 (Revised January 17, 2002, September 1, 2005, December 15, 2005, October 16, 2006, October 4, 2007, November 15, 2007, July 1, 2008, December 4, 2008, November 20, 2014) Section 6.6 Worker's Compensation (Revised January 17, 2002; October 16, 2006, November 20, 2014) In compliance with the Virginia Worker's Compensation Act, the County is committed to ensuring that all full-time and part-time employees incurring a work related injury or disease would receive worker's compensation benefits. At no cost to employees, the County provides Worker's Compensation insurance that covers any injury or illness which results from an injury incurred during the course of employment. The County provides all of the benefits identified by the Virginia Worker's Compensation Act.. , including payment of covered medical expenses and lost wages. Work -Related Injury, Illness and Substance Exposure Reporting Immediately following every work related injury, illness or substance exposure the affected employee is required to notify his/her supervisor in person or by phone as soon as possible. Prompt reporting ensures timely 9 - :- :- ..-- -: - MW MOM:- :- .:a :- =- = = .. MEWNSELUMM= = Work -Related Injury, Illness and Substance Exposure Reporting Immediately following every work related injury, illness or substance exposure the affected employee is required to notify his/her supervisor in person or by phone as soon as possible. Prompt reporting ensures timely 9 processing of a worker's compensation claim. Failure to do so will impede processing of the claim and can lead to denial of the claim. Upon notification of an injury, illness or substance exposure incident the supervisor is required to notify the Risk Management Coordinator, in person or by phone. Notification should be made as soon as possible after the occurrence, but no later than 24 hours after the injury. In cases where an injury results in any of the following; an employee being admitted to the hospital, an amputation, or a fatality, notification must be made immediately so that the Risk Management Coordinator can make the mandated notification to Occupational Safety and Health Administration (OSHA) within the required 8 hour timeframe. If applicable, upon completion of the initial visit to the doctor the employee is required to report back to his/her supervisor and the Risk Management Coordinator, in person or by phone, to provide an update of his/her condition and return to work instructions. The employee is further required to provide an update of his/her condition after each subsequent visit to the doctor. First Reporting; Procedure After notification of an injury, the supervisor will instruct the injured employee to initiate the workers' compensation reporting process by following the procedure outlined in the First Report of Injury, Illness or Substance Exposure - Standard Operating Procedure located on Central at HWWorkers Compensation/Forms/First Report of Injury. Reporting must take place before medical treatment is sought, unless there is a medical emergency. In this case, the supervisor will make the First Report of Injury. Panel Doctors and Medical Treatment In accordance with the Virginia Workers' Compensation Act, the County has established a panel of physicians to furnish medical care for all workers' compensation claims. The employee must select a primary care physician from the panel for his/her medical bills to be covered under workers' compensation. The employee will be presented with the panel doctors during the First Report of Injury process. If an employee elects to use a physician who is not on the authorized list, the treatment will be incurred at the employee's expense. To ensure receipt of maximum benefits pertaining to payment of medical expenses and workers' compensation payments, an employee must accept medical treatment and keep appointments with the authorized physician. Emergency Situations In an emergency situation, the primary objective is to obtain immediate medical care for the injured employee. In this situation the following guidelines should be followed. 1. Obtain Emergency Care — Obtain emergency care as dictated by the situation. 10 2. First Reporting — The supervisor will initiate the injury reporting process by following the procedure outlined in the First Report of Injury, Illness or Substance Exposure - Standard Operating Procedure located on Central at BR/Workers Compensation/Forms/ First Report of Injury and will report the injury to the Risk Management Coordinator. 3. Panel Doctor — The employee is required to select a panel doctor as soon as they can after receiving emergency medical treatment. The panel doctor will perform follow-up care, and will serve as the coordinator for specialist care. Workers' Compensation Claims Processing The County's insurance carrier will use the First Report of Injury to make a determination, including investigation if needed, to establish whether the claim meets the requirements of compensability as defined by the Virginia Workers' Compensation Act. If a claim is denied, the employee may seek an appeal through the Workers' Compensation Commission. Medical Bills The Virginia Workers' Compensation Act provides for the payment of reasonable and customary medical services associated with treatment for a workers' compensation claim. This includes physician and hospital services as well as prescription drugs. Medical bills should be sent from the provider to the County's insurance carrier. If the injured employee receives medical bills for an approved workers' compensation claim, the bills should be forwarded to the County's insurance carrier. Contact the Risk Management Coordinator for insurance carrier contact information and assistance. Lost Wage Payments The Workers' Compensation Act provides lost wage payments when an employee is unable to work due to a compensable injury, in the amount of 66.66 percent of the injured employee's average weekly wage (AWW). The AWW is determined by calculating the weekly average of the employee's gross wage for 52 weeks prior to the date of injury. Compensation for an approved compensable injury shall begin when the injured employee is out of work for more than seven (7) calendar days, commonly referred to as the "waiting period", as provided by the Virginia Workers Compensation Act. An injured employee can elect to use either accumulated sick and/or annual leave for County business days occurring during the waiting period. After the required "waiting period", the injured employee shall not receive compensation from the County; however, the employee shall receive compensation directly from the County's Worker Compensation insurance carrier in accordance with the Worker's Compensation Act. Only in cases where the injured employee's compensable injury extends their II absence beyond twenty-one (21) calendar days, the County's workers compensation insurance carrier shall forward compensation to the injured employee as compensation for missed work during the aforementioned "waiting period". The employee has the option to retain said compensation for the "waiting period" and forfeit the sick and/or annual leave used or forward the compensation check to the County for reinstatement of leave taken during the waiting period. Employees receiving worker's compensation benefits shall not accrue sick or vacation leave during their absence if workers compensation benefits are provided to an employee for more than half of the month. The County will continue to provide Group Life Insurance Benefits as well as the County's portion of the health insurance premium during the time of approved workers compensation leave from work. The employee shall be responsible for the employee portion of the health insurance premium and any other employee paid benefit. If an employee is unable to pay for any employee portion of an elected benefit, the benefit shall be terminated and reinstated upon the injured employee's return to work or eligibility period of the program, whichever is applicable to the benefit. Should an injured employee not return to full time or modified duty within a six month period from the date of injury, the County reserves the right to review and determine the employee's eligibility for County paid benefits. If the injured employee was injured while under the influence of alcohol or another controlled substance, coverage by worker's compensation insurance may be denied. Alternate Duty The County supports alternate duty assignments for employees who are recovering from injuries. Alternate duty offers employees a chance to return to work at a capacity and duration approved by the panel doctor. The employee will be considered for productive assignments within his/her current department or another department if an assignment is not available in his/her department. Employees are encouraged to return to work in an alternate duty capacity whenever possible. Employees will receive their normal pay while in an alternate duty assignment provided they work full time. Employees who are restricted to limited hours will receive workers' compensation lost wage payments for the hours they miss due to injury. Failure to report to an available alternate duty assignment will result in discontinuation of lost wage benefits and the employee will be considered to be on unapproved leave. Alternate duty assignments will not exceed six months. After six months from the date of injury, the panel physician should be able to indicate 12 whether the employee is able to return to the full duties of his/her position or if work limitations will be permanent. In the event the employee is still being treated for the injury, and a final prognosis cannot be made, the alternative duty assignment may be extended if approved by the Department Director and the County Administrator and if it does not impede operations. In the event of a permanent limitation, job accommodations and position transfer will be explored as options for the employee. Leave Records Employees are required to complete their leave record reflecting time missing from work due to injury and time at work while under work restrictions. The following codes are used to reflect these hours: W Workers' Compensation - Hours missed from work due to work-related injury. This also includes time for doctor appointments. Treatment and time missed must be for an approved workers' compensation claim. If a claim is denied, any "W" code used must be changed to an "S" code for sick leave. AD Alternate Duty — Hours the employee works in alternate duty or with restrictions prohibiting the employee from performing his/her normal job/or restrictions on the number of hours per day an employee may work. S Sick Leave — Hours missed in accordance with the County sick leave policy. Additionally, hours missed for a work-related injury during the "waiting period" can be designated as sick leave. ARTICLE IX Separations (Revised November 15, 2007, November 20, 2014) Section 9.0 (Revised November 15, 2007) Types of Separation Separation of employees from positions in the classified service shall be designated as one of the following and shall be accomplished in the manner indicated: resignation, layoff, disability, death, retirement and dismissal. Section 9.1 (Revised November 15, 2007, November 20, 2014) County Equipment 13 At the time of separation and pfier to final payme n, all records, assets and other items of County property in the employee's custody shall be transferred to his/her department head and certification to this effect shall be signed by the employee. Section 9.2 (Revised November 15, 2007, November 20, 2014) Resignation To resign in good standing, an all employees, with the exception of department directors, shall give notice in writing to his/her department head at least fourteen (14) calendar days prior to the effective date of the resignation. Failure to comply with this rule shall eve—meter d on the "e""i^e reeerd of the employee will result in the employee being ineligible for rehire, except in extenuating circumstances at the approval of the Director of Human Resources. Thirty (30) calendar days notice is requested for department directors resigning from employment. All department directors shall transmit all resignations to the Department of Human Resources within 24 hours of receipt. Section 9.3 (Revised November 20, 2014) Getmoulsefy VoluntarResignation An employee, who without ..all r-eas just cause, fails to report to work for three (3) consecutive work days without authorized leave shall be separated from the payroll. This action shall be reported as a eempulsefy voluntary resignation. Section 9.4 (Revised November 20, 2014) Reduction in Force Any involuntary separation other than due to delinquency, misconduct, --Of inefficiency, or disciplinary action shall be considered a layoff. When feasible, -man employee shall be laid off on the basis of the following three (3) equally weighted factors: a. length of service in class; b. length of service with the County; and C. the employee's performance evaluations. 14 When a department director believes an individual is essential to the effective operation of the department because he/she possesses special skills or abilities and he/she wishes to retain that person in preference to a person with a higher rating he/she shall submit a written request to the County Administrator. The request shall detail the specific skills and abilities possessed by the individual and the reasons why the person is essential to the effective operation of the department. The individual may be retained with the approval of the County Administrator. If a regular full -tune employee is scheduled to be laid off, he/she shall be allowed to compete for a vacant position(s) elsewhere in the County. He/she shall submit an application for employment for any vacancy(ies) he/she is interested in and is required to submit to all selection -related activities related to the selection process of the vacancy(ies). offered a demotion to a lower elass if Z vaeaney exists or if he/she, is c error to the other- _`mpleyees �v�a-r� v crr 1v c � , pr-evided he/she is qualified of able to be trained to fill positions in the !owe elass invelPed. Regular full-time employees to be laid off shall be notified in writing by the County Administrator's office at least fourteen (14) calendar days prior to the effective date of the layoff. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. County Administrator Seward outlined a proposed amendment to the FY2014-2015 Position Classification and Compensation Plan to add a Comptroller and Purchasing Agent position and eliminate the Purchasing Coordinator in the Plan and recommended approval of a Resolution to Amend the FY2014-2015 Position Classification and Compensation Plan. Supervisor Casteen moved that the following Resolution be adopted: RESOLUTION TO AMEND THE FY 2014-2015 POSITION CLASSIFICATION AND COMPENSATION PLAN WHEREAS, the Board of Supervisors has approved the FY 2014-2015 Position Classification and Compensation Plan; and, WHEREAS, in accordance with County Policy (Chapter 1: Personnel, Article II, Position Classification Plan and Article 111, Compensation Plan), the Position Classification and Compensation Plan containing the Salary Schedule and Schematic List of Classes assigned to Salary Grades is recommended for amendment to incorporate two (2) new class titles of Comptroller and Purchasing Agent into the FY 2014-2015 Position Classification and Compensation Plan and the abolishment of the class title of Procurement Coordinator; and, 15 WHEREAS, the amendments to the FY 2014-2015 Position Classification and Compensation Plan will not result in a net increase of Full Time Equivalent positions (FTEs); and, WHEREAS, the amendments to the FY 2014-2015 Position Classification and Compensation Plan have been recommended to the Board of Supervisors for approval and adoption. NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that the amended FY 2014-2015 Position Classification and Compensation Plan is hereby adopted and shall remain in effect until amended by the Board. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. Supervisor Casteen requested a copy of the job descriptions for the new positions created in the Plan. County Administrator Seward notified the Board of her intention to not fill the Chief Financial Officer position, but move that position over the Community Development departments and title as Assistant County Administrator of Community Development. Donald T. Robertson, Director of Information Resources and Legislative Affairs, provided a PowerPoint presentation on the Section 8 Housing Program and advised that without a significant increase in local funding, the program will not be sustainable County's program to another agency, effective July of 2015. He recommended the Board adopt a Resolution to Authorize Transfer of the Section 8 Housing Voucher Program. Supervisor Alphin moved that the following Resolution be adopted: RESOLUTION TO AUTHORIZE TRANSFER OF THE SECTION 8 HOUSING VOUCHER PROGRAM WHEREAS, the Board of Supervisors desires to transfer the management of the County's Section 8 Housing Voucher Program ("the Program") to another agency, effective July 1, 2015; and, WHEREAS, the Virginia Housing Development Authority (VHDA) has determined that, pending approval by the U. S. Department of Housing and Urban Development, management of the Program will be transferred to the Suffolk Redevelopment and Housing Authority (197 vouchers primarily in the Carrollton and Smithfield areas) and the Franklin Redevelopment and Housing Authority (47 vouchers primarily in the Camptown, Carrsville, Windsor, and Zuni areas). 16 NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Isle of Wight, Virginia that management of the Program be transferred to VHDA for the purpose of serving the clients of Isle of Wight County by providing such eligible clients with Housing Choice Vouchers. BE IT FURTHER RESOLVED that the County Administrator is hereby authorized to execute and deliver such agreements, documents, certificates, and correspondence and to take such other action as shall be necessary or appropriate to effect such transfer. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion Added under the approval of the agenda, County Administrator Seward represented an EMS staffing request from the Carrollton Volunteer Fire Department for 24/7 ALS coverage. Responsive to a request by Supervisor Darden regarding the concerns expressed by the Medical Director, Andrea Clontz, Interim Director of Emergency Services, EMS services are sanctioned under the Tidewater Emergency Services Board, but not all the providers for the CVFD are sanctioned under the TEMS Board; he is concerned whether there are sufficient providers to cover the needed services; and, scheduling is being requested so that we can identify when there is a gap in the ALS coverage so that we can be prepared backfill from another agency. County Administrator Seward advised that staff would return to the Board in December to discuss a long term solution. Chairman Bailey moved that the County Administrator be authorized to develop an EMS staffing solution for the Carrollton Volunteer Fire Department. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. Richard Rudnicki, Principal Planner, presented a waiver request of Quible & Associates, P.C. on behalf of WEDG Holdings, LLC, for Dunkin Donuts. Chairman Bailey moved that the waiver request be approved. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the motion. County Administrator Seward drew the Board's attention to the following informational items included in the agenda: Treasurer Delinquent Accounts and Cash Flow Report; Fire and Rescue Activity Report; Sheriffs Monthly 17 Activity Report; Website Statistics; Isle 2040 Action Plan; Holiday Luncheon; General Services Project Savings Update; Economic Development Update - Local Businesses Receive Enterprise Zone Grants; CIP Calendar; GFOA Distinguished Budget Presentation Award; Life Safety Awards; Isle of Wight Volunteer Rescue Squad Construction Update; and, information regarding staff's meetings with Legislators. UNFINISHED/OLD BUSINESS There was no old business offered for discussion. NEW BUSINESS Supervisor Casteen moved that staff be authorized to proceed with the preliminary design of the necessary waterlines to the Gatling Point Subdivision. The motion was adopted by a vote of (5-0) with Supervisors Bailey, Alphin, Casteen, Darden and Jefferson voting in favor of the motion and no Supervisors voting against the notion. Supervisor Darden requested a staff report at the Board's December 18, 2014 meeting on Queen Anne's Court transportation accidents and the status of the drainage ditches on Central Hill Road. Supervisor Darden corrected a false statement made this evening that the Carrollton and Windsor Volunteer Fire Departments are unfunded, as they are funded, just in a different manner. At 8:00 p.m., the Chairman declared the meeting adjourned. *W . Alphi ,Chairman ,arey ills Siorm, Clerk