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09-19-2014 Continued MeetingCONTINUED MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE NINETEENTH DAY OF SEPTEMBER IN THE YEAR TWO THOUSAND AND FOURTEEN PRESENT: Byron B. Bailey, Chairman Alan E. Casteen Rex W. Alphin Rudolph Jefferson Delores M. Darden Also Attending: Mark C. Popovich, County Attorney Anne F. Seward, County Administrator Donald T. Robertson, Director of Information Resources and Legislative Affairs Carey Mills Storm, Clerk Chairman Bailey called the continued meeting to order at 8:30 a.m. at The Smithfield Center for the purpose of the Board conducting its annual Strategic Planning Retreat. Donald T. Robertson, Director of Information Resources and Legislative Affairs, acting as the Facilitator for today's meeting, welcomed those present and provided background information on James Campbell, Executive Director, Virginia Association of Counties and William Quarles, Retired Board of Supervisors' member for Goochland County. County Administrator Seward recognized Board and staff accomplishments to date beginning with the Board's comprehensive By - Laws which were adopted at the Board's January 2, 2014 organizational meeting. She provided a highlight of the following goal areas identified by the Board: Leadership and professionalism; establishment of organizational goals and a strategic direction; customer service and public responsiveness; financial management; and, operational improvements. She continued with a review of the following four key areas of team values: Respect; responsiveness; accountability; and, demonstrated team spirit. She recognized the following as successes in 2014: Implementation of the central permitting process and customer service solution; the deployment of development facilitation meetings for applicants; streamlined billing process; promotion of economic development; standards for the County's volunteer fire and rescue organizations with respect to buildings and facilities; branding and signage; update of the County's policies and procedures; adoption of a three-year strategy to address the County's deficit; personal property billing twice a year; dialogue with the County's bond rating agencies; endorsement of financial efficiencies; school funding and an improved relationship with school officials. Mr. Campbell stressed the importance of the Board effectively communicating and working together as a team for the benefit of all citizens. Mr. Quarles addressed the importance of the County as a whole coming first, followed by the district a Board member is representing. He cautioned the Board not to forget that they report to the citizens and they should always use respect in dealing with them and County staff in a public setting. He stated it is imperative that the Chairman control the conduct of the meetings. He further cautioned the Board to ensure that it is in compliance with the requirements of the Freedom of Information Act and he strongly recommended training sessions be attended. Mr. Chandler noted the importance of using the Public Information Officer with regard to information discussed in closed meeting. He mentioned that Conflict of Interest forms need to be submitted twice a year now. He recommended the Board members refer to their Board of Supervisors' manual as needed and be willing to attend annual conferences. County Attorney Popovich addressed qualification for Freedom of Information Act items, such as voice mail messages, emails, text messages and blog posts. He discussed the legal ramifications associated with an item discussed in closed meeting being shared with the public and disseminated a memo prepared by him for use as a reference document concerning the Freedom of Information Act, Conflict of Interest and Procurement. Supervisor Casteen requested that handouts provided at meetings, but not included in the agenda, be made available to the public on-line. Members of the Planning Commission were welcomed to the meeting. Judy H. Winslow, Director of Tourism, provided an update on the Citizen Satisfaction Survey. Greg Grootendorst, Chief Economist, Hampton Roads Planning District Commission, provided regional population growth trends and projections for 2040. The County's lack of a transportation network, specifically direct flights and workforce, was noted as being an inhibitor to expansion in the County. 1) It was noted that feedback from the citizen survey indicated that citizens want diversity and the County can enjoy a denser area and an agricultural component if planned appropriately, allowing development to be encouraged in a smart way. County Administrator Seward commented that staff is currently developing a trend and statistical digest. Following a recess for lunch, Richard Rudnicki, Principle Planner, provided a PowerPoint presentation on a growth and development strategy plan called ISLE 2040 which identifies anticipated change in the County over the next 25-35 years; staff's reasons why change is needed and the associated fiscal impact of that change; and, how the County can become more viable. 11 Arthur E. Berkley, Director of Inspections, provided a PowerPoint presentation on a new Central Development Review and Permitting process designed to simplify the process for the development community. 'r / The Board's annual Strategic Planning Retreat was adjourned by Chairman Bailey at 2:10 p.m. t�lr 0) Carey M is Storm, Clerk 3 CvV R x W. Alphin hairman