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01-02-2014 Organizational MeetingORGANIZATIONAL MEETING OF THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS HELD THE SECOND DAY OF JANUARY IN THE YEAR TWO THOUSAND AND FOURTEEN AT 5:00 P.M. IN THE ROBERT C. CLAUD, SR. BOARD ROOM OF THE ISLE OF WIGHT COUNTY COURTHOUSE PRESENT: Byron B. Bailey, Newport District Rex W. Alphin, Carrsville District Delores C. Darden, Windsor District Alan E. Casteen, Smithfield District Rudolph Jefferson, Hardy District Also Attending: Mark C. Popovich, County Attorney Anne F. Seward, County Administrator Carey Mills Storm, Clerk At 5:00 p.m., County Administrator Seward called the meeting to order. The invocation was delivered by Supervisor Casteen, followed by the Pledge of Allegiance to the Flag. H County Administrator Seward opened the floor for the nomination of Chairman for 2014. Supervisor Casteen nominated Supervisor Bailey as Chairman for 2014. County Administrator Seward closed the nominations and Supervisor Bailey was elected Chairman of the Board for 2014 by a vote of (5 -0) with Supervisors Jefferson, Casteen, Bailey, Alphin and Darden voting in favor of the motion and no Supervisors voting against the motion. County Administrator Seward opened the floor for the nomination of Vice - Chairman for 2014. Supervisor Darden nominated Supervisor Alphin as Vice - Chairman for 2014. County Administrator Seward closed the nominations and Supervisor Alphin was elected as Vice - Chairman of the Board for 2014 by a vote of (5- 0) with Supervisors Jefferson, Casteen, Bailey, Alphin and Darden voting in favor of the motion and no Supervisors voting against the motion. Chairman Bailey appointed Carey Mills Storm as Clerk of the Board for 2014. Supervisor Alphin moved that the following proposed meeting schedule be adopted for 2014 and that the meetings be conducted in the Robert C. Claud, Sr. Board Room: Thursday, January 2, 2014 at 5:00 p.m. Thursday, January 16, 2014 at 5:00 p.m. Thursday, February 20, 2014 at 5:00 p.m. Thursday, March 20, 2014 at 5:00 p.m. Thursday, April 17, 2014 at 5:00 p.m. Thursday, May 15, 2014 at 5:00 p.m. Thursday, June 19, 2014 at 5:00 p.m. Thursday, July 17, 2014 at 5:00 p.m. Thursday, August 21, 2014 at 5:00 p.m. Thursday, September 18, 2014 at 5:00 p.m. Thursday, October 16, 2014 at 5:00 p.m. Thursday, November 20, 2014 at 5:00 p.m. Thursday, December 18, 2014 at 5:00 p.m. Friday, January 2, 2015 at 5:00 p.m. The motion was adopted by a vote of (5 -0) with Supervisors Jefferson, Casteen, Bailey, Alphin and Darden voting in favor of the motion and no Supervisors voting against the motion. Following discussion relative to the order in which items of business should be listed on the agenda, Chairman Bailey moved that the By -Laws and Rules of Procedure be adopted as presented. The motion was adopted by a vote of (5 -0) with Supervisors Jefferson, Casteen, Bailey, Alphin and Darden voting in favor of the motion and no Supervisors voting against the motion. Supervisor Alphin moved that the following Resolution be adopted and that the Chairman be authorized to execute it: RESOLUTION TO ADOPT THE ISLE OF WIGHT COUNTY BOARD OF SUPERVISORS BY -LAWS AND RULES OF PROCEDURE WHEREAS, the Isle of Wight County Board of Supervisors (the "Board ") met on this date, in accordance with its then current Rules of Procedure, at its annual organizational meeting in order to nominate and appoint its officers, as well as to adopt its by -laws and rules of procedure for the 2014 calendar year as previously presented to the Board by the Isle of Wight County Attorney; and WHEREAS, the Board, having had ample opportunity to review and consider the proposed revisions to its current rules of procedures now deems it appropriate and prudent to adopt a revised set of by -laws and rules of procedure; 2 NOW, THEREFORE, BE IT RESOLVED that the Isle of Wight County Board of Supervisors hereby formally adopted the attached By -Laws and Rules of Procedure for the 2014 calendar year; and BE IT FURTHER RESOLVED that such By -Laws and Rules of Procedure shall be made available to the general public on the Isle of Wight County website. The motion was adopted by a vote of (5 -0) with Supervisors Jefferson, Casteen, Bailey, Alphin and Darden voting in favor of the motion and no Supervisors voting against the motion. County Administrator Seward advised that a resolution memorializing only those boards /committees which will remain active in 2014 will be included in the Board's February agenda for the Board's consideration. At 6:00 p.m., Chairman Bailey moved that the Board adjourn its meeting. The motion was adopted by a vote of (5 -0) with Supervisors Darden, Bailey, Hall, Alphin and Casteen voting in favor of the motion and no Supervisors voting against the motion. Carey Mills Storm, Clerk 3 L4, I - 7 Id' /X" Byron B. Bailey, Chairman